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HomeMy WebLinkAbout2002.1003.TCREM.PacketNOTICE OF REGULAR AND EXECUTIVE SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Jon Beydler Councilman Rick Melendez Councilwoman Kathy Nicola Vice Mayor Leesa Fraverd Councilman Mike Archambault Councilman John Kavanagh Councilwoman Susan Ralphe WHEN: THURSDAY, OCTOBER 3, 2002 TIME: 5:30 P.M. (Council will meet in executive session from 5:30 to 6:30 p.m.) 6:30 P.M. REGULAR SESSION CONVENES WHERE: TOWN HALL COUNCIL CHAMBERS 16836 EAST PALISADES BOULEVARD, BUILDING B RULES FOR ADDRESSING THE COUNCIL — ADOPTED 1118190 ,tL Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere to the following rules of order if you wish to speak: 1.) All citizens wishing to speak must first be recognized by the Mayor. 2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand, approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. CALL TO ORDER AND ROLL CALL — Mayor Beydler 1.) Pursuant to A.R.S. §38-431.03.A.4, VOTE TO GO INTO EXECUTIVE SESSION FOR: Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation, specifically with regards to Superior Court Case Number CV2002-016736 and Carefree, Cave Creek vs. the FAA. 2.) RETURN TO REGULAR SESSION CALL TO ORDER AND PLEDGE TO THE FLAG — Mayor Beydler INVOCATION — Councilman John Kavanagh ROLL CALL Town of Fountain Hills Page 1 of 3 Last printed 09/26/02 5:07 PM MAYOR'S REPORT: The Mayor will present plaques of appreciation to the following citizens for their service on the planning and Zoning Commission. Robert Howes 1996 — 2002 Judy Dragiewicz 1996 — 2002 Rod Mooney 1999 - 2002 Consent Agenda: All items listed with an asterisk (") are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. *I.) Consideration of APPROVING THE MEETING MINUTES of September 19 and 24, 2002. *2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for the Annual Great Fair scheduled for February 21, 22 and 23, 2003 from 10:00 a.m. to 5:00 p.m. on Friday and Saturday and from 8:00 a.m. to 5:00 p.m. on Sunday. The event will require the closure of the Avenue of the Fountains from Saguaro Boulevard to La Montana and Saguaro Boulevard from Parkview Avenue to El Lago Boulevard beginning 5:30 p.m. on Thursday, February 20 and ending 6:00 a.m. on Monday, February 24, 2003. *3.) Consideration of RESOLUTION 2002-38 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northerly property line of Lot 19, Block 6, Plat 431 (17418 E. El Pueblo Boulevard) as recorded in Book 151 of Maps, Page 43 Records of Maricopa County, Arizona. EA2002- 17 (stipulation included). George & Cheryl Dubois 4.) Consideration of RESOLUTION 2002-39 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northeasterly property line of Lot 1, Block 5, Plat 605D (11259 N. Pinto Drive) as recorded in Book 164 of Maps, Page 15 Records of Maricopa County, Arizona - EA2002-19. Bill Wolfe *5.) Consideration of RESOLUTION 2002-40 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northerly property line of Lot 23, Block 3, Plat 603C (15840 N. Sycamore Drive) as recorded in Book 161 of Maps, Page 43 Records of Maricopa County, Arizona. EA2002- 20. Linda & Gilbert Moyer, Jr. *6.) Consideration of the FINAL PLAT for the 36-unit Town Center Crossing Condominiums, located at 16525 E. Ave. of the Fountains, aka. Town Center I Final Plat, Lot 8, Case Number S2001-26. *7.) Consideration of the FINAL PLAT for the 26-unit Villas At Firerock Condominiums, located at Firerock Country Club Final Plat, Parcel A-2, Case Number S2001-18. *8.) Consideration of APPROVING A CONTINUANCE OF EAGLE MOUNTAIN PARCEL 10/11 TRACT G to November 7, 2002. Case Number S2001-27. *9.) Consideration of APPROVING AN INDEFINITE CONTINUANCE of the discussion of AN ETHICS POLICY for the Town of Fountain Hills to allow the Town Manager and Town Attorney sufficient time to review the various policies suggested at the last meeting, and identify compatibility issues with the proposed policies, the Town Code and State Statute. (This item was continued from the September 5"' Council meeting.) 10.) Consideration of APPOINTING four citizens to the Planning and Zoning Commission to fill the vacancies Lcreated by expiring terms. 11.) Discussion with possible action on ESTABLISHING DATES for the Council retreat. Town of Fountain Hills Page 2 of 3 Last printed 09/26/02 5:07 PM 12.) CALL TO THE PUBLIC AND ADJOURNMENT. Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the 'ouncil. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may respond to criticism, ask staff to review a matter or ask,that a matter be out on a future DATED this 20h day of September, Cassie B. Hansen, Director of Admi Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. Town of Fountain Hills Page 3 of 3 Last printed 09/26/02 5:07 PM Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: 10 — 3 — c-).�-- Attendance Roll ,`�, a Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: ro�c�•� Second: )2�l _ Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice M Kavanagh Melendez Nicola Ralphe ,U,�D43roV,,- LDn Nay Aye I Nay '' ells/Post Council Meeting Actions: 17 Agenda Item Number(s): 4 1 Staff Present';�� Andrew McGuire ✓ Tim Pickerin ✓ Cassie Hansen Tom Ward ✓ Jesse Drake ✓ Others: R 4t,^d-� Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: 33 Approved Denied Tabled Date: Continued Date: MEMORANDUM TO: Honorable Mayor Beydler and Town Council FROM: Bev Bender, Executive Assistant to the Town Clerk DATE: October 1, 2002 SUBJECT: September 19, 2002 Minutes revised Attached are the revised September 19, 2002 Town Council meeting minutes for council review. Text to be added appears in bold font and underlined. Text deletions appear as stfilethr-ough. Revisions were made at the request of Councilman Kavanagh and Councilwoman Ralphe. The minutes are on the October 3, 2002 meeting agenda for your consideration. If you have any questions, I may be contacted at 480-816-5115. Town of Fountain Hills Council Attendance Roll - Consent Agenda Action _ Meeting Date: ) 0-3 —a.)-- Agenda Item Number(s): 4�. Attendance Roll Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: I�uttL Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayo Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice M Kavanagh Melendez Nicola Ralr)he r Aye st Council Meeting Actions: Q 1 LL - J)Gl 4 t _ — 7 C to n Nay Staff Present:` Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Action Taken: ApprovDenied a d Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department:Admin Consent:® Regular:❑ Meeting Dater 10/3/02 Contact Person: Hansen Requesting Action:® Tvve of Document Needing Aunroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ® Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADDrollrlate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: *2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for the Annual Great Fair scheduled for February 21, 22 and 23, 2003 from 10:00 a.m. to 5:00 p.m. on Friday and Saturday and from 8:00 a.m. to 5:00 p.m. on Sunday. The event will require the closure of the Avenue of the Fountains from Saguaro Boulevard to La Montana and Saguaro Boulevard from Parkview Avenue to El Lago Boulevard beginning 5:30 p.m. on Thursday, February 20 and ending 6:00 a.m. on Monday, February 24, 2003. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To approve the special event request. The request is a grand - fathered event (has occurred for more than ten consecutive years in the community) and per Article 8-3 automatically appears on the event calendar. Application process and Council approval still required. At the manager's suggestion, the entire application has not been reproduced for the packet but is available for review in the clerk's office. List All Attachments as Follows: Hansen memo; Tate memo. Type(s) of Presentation: None Signatures of Submitting Staff: Department Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) Memorandum To: Mayor Beydler �%w Members of the Town Council From: Cassie Hansen, Director of Administratit Through: Tim Pickering, Town Manager Date: 9/26/2002 Subject: Chamber of Commerce Special Event Request for the Great Fair The Fountain Hills Chamber of Commerce is requesting Council approval of a special event request for the Great Fair scheduled for February 21 through 23, 2003. Hours of operation are 10:00 a.m. to 5:00 p.m. on Friday and Saturday and 8:00 a.m. to 5:00 p.m. on Sunday. The event occupies portions of the Avenue of the Fountains, Saguaro Boulevard and Fountain Park. This is a grandfathered event that automatically appears on the event calendar. Council approval is required. Staff (Administration, Town Marshal, Rural Metro, Parks & Recreation, Street Superintendent) met with the event coordinator on September 24 and reviewed all aspects of the application. The request is consistent with the past art fairs and includes the following provisions: - Street closures: o Avenue of the Fountains (Saguaro to La Montana) o Saguaro Boulevard (El Lago Boulevard to Parkview) o Closed at 5:30 p.m., Thursday, 2/20/03 o Re -opened at 6:00 a.m. on Monday, 2/24/03 - Traffic control, security and public safety: o Coordinated through the Marshals Department in conjunction with the Chamber, Rural Metro, Maricopa County Sheriff's Office (MCSO), the Street Department and local merchants (please see attached memo from Marshal Tate). - Parking: o Written permission from the 208 Property Owner's Association for the paved parking lots north of the Avenue o Written permission from MCO Properties for the dirt lots south of the Avenue o Barricades to prevent unauthorized parking behind the community center and in the court yard o Reserved parking for library users - Permits: o Use permit for Fountain Park o Signage and site plans on file o Receipt of certificate of insurance prior to the event o Application complies with the major event provision for 90-day submittal Although the application indicates that beer and wine will be included with the event, the Chamber is no longer going to obtain a special event liquor license. A separate special event liquor license may or may not appear before the Council prior to the Fair. Staff feels comfortable that the goal for addressing health, safety and welfare issues has been achieved and recommends approval. 1 of 1 October 3, 2002 Agenda Item #2 Last printed 9/26/20021:05 PM 9/26/2002 TO: Cassie Hansen FROM: Todd Tate 1� DATE: September 24, 2002 SUBJECT: Special Event Request - 2003 Great Fair The purpose of this memorandum is to endorse the attached special event request from the Fountain Hills Chamber of Commerce. The request covers the annual Great Fair scheduled for February 21 st through 23rd. It is my understanding that this will be considered at the Council session on October 3rd. I am recommending approval of this request based on the following factors: 1. Sharon Morgan, Event Coordinator for the Chamber of Commerce, has provided all insurance and liability coverage consistent with previous years. 2. I have met with fire officials to work out an emergency medical services plan to include in recommendations to the Chamber of Commerce. All public safety provisions will be addressed under that plan and I am satisfied with its components. 3. Traffic and parking provisions have been arranged in conjunction with the Sheriffs Office. The Marshal's Department will provide traffic control in the area around the event with help from the Posse, and handle parking in the north lots. A private vendor will handle parking in the south lots. 4. Security along the Avenue of the Fountains will be provided by the Marshal's Department while MCSO personnel will be stationed in the park and on Saguaro under a law enforcement plan being submitted to Sharon Morgan, event coordinator. In addition, the Marshal's Department will assume overall responsibility for all security at the event. 5. Sharon Morgan has made arrangements to contract for a sign and marking program which will direct visitors to the event. This has been reviewed and approved by my department. 6. Provisions have been made with Tony Marchese for traffic barricades to close Saguaro at El Lago and Parkview. In addition, Avenue of the Fountains will be closed at Verde River Drive and La Montana Thursday, Friday and Saturday nights. In addition to the items outlined above, the Chamber of Commerce has secured concurrence from the plat 208 property owners association, secured a permit for use of the park, and has notified their members whose businesses will be effected by street closures, detours and parking. I believe the event is well planned, will reflect credit on our community, and represents an opportunity for civic clubs, social groups, and town merchants to benefit. I recommend approval. MR CHAMBER OF COMMERCE July 30, 2002 TO: Cassie Hansen, Town Clerk FROM: Sharon Morgan, Event RE: Event Permit ADDlicafions Cassie, as per in the past any lists of artists, concessionaire's etc. will be forwarded to your office no later than the close of business on the first day of the event. Until that time we do not have a complete list. Thanks. Cc: F. Ferrara P. Affolter J. Ferrara Fountain Hills Chamber of Commerce • P.O. Box 17598 • Fountain Hills, Arizona 85269-7598 • (480) 837-1654 • FAX (480) 837-3077 Special Event Permit Application RECEIVED Town of Fountain Hills Office of the Town Clerk, Special Event Coordinator AUG O 5 2002 P.O. Box 17958, 16836 E. Palisades Fountain Hills, AZ 85268 FOUNTAIN HILLS Phone: 480-837-2003 TOWN CLERK Fax: 480-837-3145 Date of Application: Permit Application #: - P 03 - O 1 Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. `�rtr Section 1�.� Application Narne Of pp scant fast, ttn Information �0—�iZGY (Must be completed) AGaM ne �11/;Ft T, , jJ c/z� �� ��� ����i�G 1/ Section 2 Application Information (Must be completed) Any changes shall be submitted to the Clerk's office prior to the end of the I" day of the event. orporano rgatuzation ame or DBA �4r--o3 G41A State o o tiou tax sty Salds Tax ss trees Address i at ng Address il dilterent o_ m above) Fax / 7 fe te / tt.154, Event 7 me of! rent ►ram �A- , ' (J A,Ae event is on pnvate property provide: Owner's name Phone Physical Starting Point of event M u me event is to take place City Property, comp ele tion w ��z/V.AW1/- yi>f3/C�4- scnution of Event r If the event involves sponsorslup or participation of a charity, provide the following: Attach an additional sheet if Charity's Name 50rc u r necessary. Charity's Address Charity's Phone # (if different from above) Has this event ever been held at another location? Yes �v No If Yes, please provide the following: Date(s) Location(s) Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ yesNo If Yes, please explain: Will there be an admission charge: 0_Yes No If Yes, how much? Will there be an amplified entertainment? _ Yes No If Yes, what tvoe? t �( /�i� L - tfl2 Attach an additions( sheet if. 21 necessary. Will there be live entertainment? Yes No If Yes, complete the following: Group Performance Location e P,7/ iV5 ND i Attach an additional sheet if Will there be any novelty items sod. p Yes No necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID tt Attach an additional sheet if Will there be any contracted concessionaires/caterers.. es o No necessary. If Yes, please provide the following information: (Attach an additional sheet iif necessary) Name of Concessionaire/Caterer Address Phone Items sold Tax ID N Town of Fountain Hills Special Event Application Page 2 of 10 How close are the nearest residences to the event. Attach an additional sheet if Will there be artists. a Yes No necessary. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax ID # / What typeof aa—ve—r—fi—st—ng7promotion will be done prior tot the event. Yes ❑ o a o 0 Yes o es, list stations: © es � o es, st stations: ewspaper s r�-t es � o es, Istnewspapers: �4 ` /G �/ � J �� L • �+ Press a aces ❑ es o It Yes, how many: Flyers/Posters Yes No If Yes, where distributed and attach any planned promotional materials. Anticipated Daily Attendance: Anticipated PeakAttendance; Attach an additional sheet if List and d ribe the number of vehicles and/ or equipment which will be involved in the event /y �TS necessary. /4— �%} °-7 lfL—r� ! / L �s Will there be animals involved? If yes, please explain. ❑ Yes �lko Section 3 Event Special Will the Event include any of the following: C] Yes No If Yes, be advised that event features may require an inspection Features and/or special permit from the building, engineering, fire, and/or health departments. (Please complete those Tents or Canopies rl Yes No applicable and include a site plan. Note: ljmore than 1 tent or canopy is being used a site Ian must be provided. If Yes, please provide the following information: Number of Tents/Canopies Size(s) VA-'e � Z �ffN TS Company Name i ✓` ���%tjv ��/ 15 X a� 14 /g " " 'Pj Address -se ,, -' Contact ! PhoneNumber 1G42- 07 ra— .5-r aysrs e cen Flames or Cookine es r 1 No Company Name: T � 7z— Event features may : require inspection Address and/or special permits from building, Contact Phone Number engineering, fire, and/or health departments Fireworks o Yes 90 No I Yes, please provide the following i ormation: Company Name: Phone Number Temporary Fencing/Structures Yes C] No If Yes, please provide the following information: Company Name: Phone Number Town of Fountain Hills Special Event Application Page 3 of 10 04— The site of the event trst t [tons es o / es, please pprovt t7� o owing t ormauon: must be adequately Company Name: /d �_�/ served by utilities and sanitary facilities Address Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Si na a shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. Phone Port--a-4—OlizWWaste Controles o No If Yes, please provide the following information: The site of the/nttb event mustbeadequately served by utilities and saanssanitary facilities. Company Nacre 1T r7 / G Alf-V/t Address � cf57 /r !] V Contact �� F! C PA^""y`Ai7C Phone Number C Company Address Contact_p�L( N Phone Number IN] Company Natne VJO Lighting/Spotlights es No If Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: Signs/Banners o Yes [] No If Yes, contact the Community Development Department as a special permit is required. Provide the following information Company Name: Inflatables Yes r� No If Yes, contact the Community Development Department as a special permit is required. Provide the following information. Phone Phone Number Phone Number &f r� Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description of any o r acuvmes at the event. Section 4 Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees): Ciry Streets Yes o No If Yes, provide the following Street From/To Street aiaewatKs it es 0 ivo u r es, proviae.tne to Sidewalk From/To Sidewalk Dates Time(s): Date(s) Time(sl City Alleys es P o If Yes, provide the following: Ailey From/To Alley Date(s) Time(s) Parking on the property Public Parking Lots t-1 Yes Ei No If Yes, provide the following: must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.) serve any existing Parking Lot Date(s) Time(s) permanent uses as well as the special event use. Section 5 Use of Town Facilities Will any Town Facilities be used? M Yes 0 No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. Facility Person Contacted Phone Will any Town Electric or Water hookups be used? C] Yes No If Yes, provide the location LJ If additional locations ntectnc Locauon S Service Needed (in amps) are requested, please Electric Location Service Needed (in amps) attach a site plan showing additional Water Location Service NeedecV locations and services needed. Water Location Service Needed KeSponsible Person at the Event Responsible erson s Home Address Home Phone Responsible erson s Business Address usiness one Pager (if applicable) Cell Phone # ( if applicable) Message # (if applicable) Town of Fountain Hills Special Event Application Page 5 of 10 L -- 0�� Section 6 Event Security Will the event be using private security? ❑ Yes 0 No (Must be completed) Security Company: Contact Number of personne cote or: Scheduled hurs personnel will at the event: If Yes, please provide the following: Phone (if different than above) Will e event be requesting the services o oumam Hills MarshalsDepartment? ❑ Yes ❑ No If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Phone Number of personnel contracted or: Scheduled ours personnel will at the event: o schedule Deputy Marshals, please call Officers must be scheduled a minimum of three weeks prior to the event. *After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical Will the event request Rural Metro's EMTs or paramedics? p Yes ❑ No If Yes, please provide the following: Services (Please complete items, which are applicable.) Section 8 Alcohol (Please complete items, which are applicable.) Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required permitter must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Will there be alcohol at the event Yes ❑ No Types) of alcohol: (� Wi e a cTl the T oTi75E sold'! Cam_ esp oT o Will the alcohol be given away? ❑ Yes �O No If Yes, please provide the following: Will event attendees be permitted to bring their own alcohol? Cl Yes ❑ No s alcohol included in the a rmssioo price to the event. ❑ Yes ❑ No This applies to charitable, religious, fraternal or political groups only. 11 you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event. xtension o remise (attac copy o tate o rizona App icauon) h Section 9 Parade Information (Please complete items, which are applicable.) letter from the chanty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided a correspo Tto the desgtiptirf /the controls ve. Describe attendees over the age of 21 will be identified. Assembly Area Time Disassembly Area in>e Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 12 Certification (Must be completed) I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event amtstted for. Section 13 Fees Receipt Application Fee Received Check#_ ` 4 l �/ Date Received: FOR USE BY STAFF ONLY Estimate of Event Costs Collected: Section 14 Administratively APPROVED or Administratively DENIED EN ❑■ 20 20 Date Received: Staff Signature Date ------------------------------------------------------------------------------------------------------- COUNCIL EIKA roved at the pp , 20Q�Town Council Meeting. COUNCIL O Denied at the 20_ Town Council Meeting. Comments:--- - — - — •— —._ Town of Fountain Hills Special Event Application Page 10 of 10 Section 12 Certification I hereby certify that the statements made in this application are true and complete to the best of my (Must be completed) knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event avvM-d for. /. Section 13 Fees Receipt Application Fee Received Check#_ ! � J l /// Date Received: FOR USE BY STAFF ONLY Estimate of Event Costs Collected: Section 14 Administratively ❑ , 20 APPROVED or Administratively ❑ , 20 DENIED COUNCIL COUNCIL Date Received: M--Approved at the /0 ' - , 20Q own Council Meeting. ❑ Denied at the 20_ Town Council Meeting. Comments:—_—. ------- •---------•---•---------•-------•—•—•—•------ •—•— D .—c r IJ� Town of Fountain Hills Special Event Application Page 10 of 10 Section 12 Certification I hereby certify that the statements made in this application are true and complete to the best of my (Must be completed) knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. 1 understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied for. Signature ot Authonzedgent ot Applicant nt ante ere Section 13— Fees Receipt Application llFee Received: _ C h e c k # /� ���' Date Received:e�- FOR USE BY Charitable Application Fee Waived: STAFF ONLY Statute: Estimate of Event Costs Collected: Date Received: Staff Signature Section 14 Administratively ❑ , 20_ APPROVED or Administratively ❑ 20 DENIED Staff Signature Date COUNCIL qKA roved at the _ PP �� '�� , 20QAown Council Meeting. COUNCIL ❑ Denied at the , 20_ Town Council Meeting. Comments:—•---•—•---•—• --------------- •--------- •--------- — — — — — —---•—•--- WVINN Town of Fountain Hills Special Event Application Page 10 of 10 Section 12 Certification (Must be completed) I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event App for. tNam Here Section 13 Fees Receipt Application Fee Received / Check# I � 0 ly Date Received: FOR USE BY STAFF ONLY Estimate of Event Costs Collected: Check# Date Received: Town of Fountain Hills Special Event Application Page 10 of 10 to (El O CO � g � * it at * at * * * at * * ~ OD (D cli it it ■ N iF *' flfyy W Q l ru z 0 J N * O Yea z= ru m ? Ln z O o * * ru * O * 1 ru at i*t O w O u% * O * # ru CWC G * at ru C O U o) LL z * o o � * o z N ru �°°� M L, Cm�Ofn� * ��A�111 7 •7 N LD Co=co p * ^� O U0Q— zz o LT.'n �,� J Za p z w 0 x U. F < F^ 0. i D LLJ �rz 0 a O o cc o >- O i a0 N O O N w IXV) Z v z LL O F¢- L w a U. O U O v7 J J = O z w F F" z 0 LL 0 0 0 0 Town of FOUNTAIN HILLS 2074 Parks and Recreation Department Facility Use Request 16836 East Palisades Boulevard • P.O. Box 17958 • Fountain Hills, AZ 85269 Telephone • (480) 816-5152 Fax • (480) 837-6362 FA J ITY REQUESTE/ PLEASE PRINT SPECIFIC �W LOCATION / �1 �Z USE DATE(S) HO RS Unclu set-up and take -down time) FROM TO 1p EVENT NED NO. ATTENDING (Include full attendance for length o vent) OR AN[ ATION GROUP ? / RES � /I� � _ PHONE (Home) ..i �/ k (!/ PHONE Work) �� ��/✓ gBBIi�Ss C� /�---� ZIP vy 14j, z `YES UG aT❑Ilr101cn ieeIf YESI explaKnn tic sold or items or Will there be any large equipment moved onto the (i.e. bles, stage, trailers, other)? YES NO If YES, expl -4M4_ ( Will alcohol be served? ❑ YES If YES, explain 1.� Will alcohol be sold? YES Will vendors be used? YES O If YES, ex lain (ie, caterer, band, other) P Mine zze L D10 I have read, understood, and agree ide by the o of FOUNTAIN HILLS Park Rules outlined on the reverse side. SIGNATURE OF RESPONSIBLE PAR ORGANIZATION FOR P FFICE USE ONLY — %Use Fees: 1 / � 3 5 "� • � � Area to be left clean and damage free. Facilities to be claimed within 30 minutes of requested start time. Alcohol Permit(s): $10.00 per sold separately. One permit valid for up to 50 drinking adults; different individual. NO GLASS CONTAINERS. Staff Comments Z � -1 g Approved Director of Parks and Recreation Date FOUNTAIN HILLS MARSHALS DEPARTMENT July 9, 2002 Sharon Morgan, Event Coordinator Fountain Hills Chamber of Commerce P.O. Box 17598 Fountain Hills, Arizona Dear Sharon: The purpose of this letter is to follow-up on our previous discussions regarding costs for the Fountain Hills Great Fair. I have prepared a list of assignments detailing the number of officers and the hours they will work at each post, along with the total costs. The plan features resources from the Marshals Department, the Sheriffs Office and the Fountain Hills Posse which I will coordinate on your behalf. This estimate includes the off duty officers of the Marshals Department, officers of MCSO for general security and overnight security, as well as a donation to the Posse for their services. I am projecting the total to be $22,812.00 including dispatching services. This total includes overnight security on the Thursday night preceding the opening of the fair and coverage for the balloon lift off. This cost reflects a change to our current off duty rate of $29/hr. for officers and $32/hr. for sergeants. The total is a minimum cost estimate based on prior needs. There are no extras as part of the estimate. If we determine that a particular post is no longer needed, we will eliminate it. However, if we determine that additional posts are needed or if officers have to stay longer than their assigned hours, the total may be higher. Regarding other aspects of planning for the fair, I will meet with Fire Department officials to coordinate our law enforcement plans with their emergency medical services and fire prevention provisions. In addition, I plan to talk with merchants who will be impacted by planned street closures as well as hopefully prepare a press release for the newspaper prior to the event to alert residents of changes in traffic patterns. I know that this year's fair will be a credit to our community in general and the Chamber of Commerce specifically. You can count on the Marshals Department to do everything possible to ensure the safety and security of the visitors, participants, vendors, and staff who are involved in the event. Sinely, Todd Tate Interim Town Marshal 16836 E. Palisades • P.O. Box 17958 • Fountain Hills, AZ 85268 • Phone: (480) 837-8800 • Fax: (480) 837-8251 Fountain Hills Great Fair Police Service Costs Summary Security Services Fountain Hills Marshals Department Maricopa County Sheriffs Office Maricopa County Sheriffs Posse E $15,228.00 $6,984.00 $600.00 Grand Total $22,812.00 Fountain Hills Great Fair Police Service Costs Fountain Hills Marshals Department Number Number Number of Hours of Officers of Days Rate of Pay Traffic Posts 9 am - 6 pm La Montana & Palisades 9 1 3 $29.00 La Montana & Parkview 9 1 3 $29.00 La Montana & Ave of the Fountains 9 1 3 $29.00 Traffic Supervisor 9 1 3 $32.00 Subtotal $3,213.00 Parkina Posts 9 am - 6 DM BankOne at Verde River 9 1 3 $29.00 Plat 208 East (Gridleys) 9 1 3 $29.00 At Large Plat 208 9 1 3 $29.00 Subtotal $2,349.00 Earl Security 6 am -9 am Ave of the Fountains 3 2 3 $29.00 Subtotal $522.00 Securitv 9 am - 6 DM Ave of the Fountains - West 9 2 3 $29.00 Ave of the Fountains - East 9 2 3 $29.00 Saguaro 9 1 3 $29.00 Beer Garden 9 1 3 $29.00 Relief Officer 9 1 3 $29.00 Security Supervisor 9 1 3 $29.00 Subtotal $6,264.00 Dispatch Services 10 am - 5 pm Marshals Dispatch 7 1 3 $21.00 Chamber Booth 7 1 3 $21.00 Subtotal $882.00 Fair Cordinators 9 am - 6 pm Fair Cordinator/Marshal 9 1 3 $32.00 Assistant Fair Cordinator 9 1 3 $32.00 Subtotal $1,728.00 FHMD Total $14,958.00 I FOUNTAIN HILLS BLVD v > a m z D �IUIIINDE W 3�N3�d �O �y -j o > 0 as � rnm far 0 w -� x --a ., Drn CDMz Q ^ :5 O O W;;:STBY DRIVE C N. O D 2 n 1 11 �N x m; - `x LA MONTANA DR �4w X K - 4,0,) Z46 10 :i m `4w ,17 . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :CC ,� .0; imp JUL 17 '02 02:53PM MCOP FH MCO Custom PROPERTIES P.2 n u July 17, 2002 Ms. Sharon Morgan Fountain Hills Chamber of Commerce P.O. Box 17958 Fountain Hills, AZ 85269 Dear Sharon: This is to confirm that MCO Properties will allow parking on the approximate 37 acres of its unpaved land in Plat 208, specifically Blocks 1, 2, 7 and 8 for the Fountain Festival to be held November 8, 9 and 10, 2002, and the Great Fair scheduled for February 21, 22 and 23, 2003. You will be required, of course, to provide the normal proof of liability insurance maning MCO Properties as the insured party. Good luck on these events111 Sincerely, Hank Lickman Vice President HL:msp cc: Greg Bielli Carl Bommarito 16930 E Palisades Blvd ♦ Fountain Hills, AZ 85268 • 480-83 7 -9660 Fax 480-837-1677 ♦ wwwmcopropernes,com RENTAL AGREEMENT BETWEEN N. PLAT 208 COMMON AREA PARKING LOTS AND FOUNTAIN HILLS CHAMBER OF COMMERCE WHEREAS, the Fountain Hills Chamber of Commerce wishes to enter into an agreement with the Plat 208 Property Owners Association relative to renting their parking lots in the north area of Plat 208 on the north side of Avenue of the Fountains, and WHEREAS, the Plat 208 Property Owners Association wishes to enter into an Agreement with the Fountain Hills Chamber of Commerce NOW THEREFORE IT IS AGREED AS FOLLOWS: The length of the Agreement will be two years (2) in duration, commencing with the Great Fair Art show in February of 2002 and ending with the Fountain Festival in November of 2003 (4 events) after which time it will be open for re -negotiation. This Agreement is non -transferable and applies only to the Plat 208 Property Owners Association common area parking lots. If there is a sale or other disposition of the common area parking lots, this Agreement becomes null and void and any other Agreement will be negotiated between the Fountain Hills Chamber of Commerce and new owners. 3. This Agreement is predicated on the Fountain Hills Chamber of Commerce's ability to continue to sponsor and produce these events and the Plat 208 Property Owners Association's ability to rent these lots. It is understood by all parties that in addition to rental costs, the Chamber expects to assume additional costs for such items as barricades, security and labor, to insure adequate parking for tenants and customers of Plat 208, and will continue to do so. Based on the foregoing: A. The Fountain Hills Chamber of Commerce will pay to the Plat 208 Property Owners Association a sum of $3,000.00 per event during the first year only of this Agreement, ending with the Fountain Festival in 2002. In the second year, the fee for the common area parking lots will be $3,120.00 (4% increase) ending with the Fountain Festival in 2003. 6. The Fountain Hills Chamber of Commerce will continue to be responsible for any damage to the common area parking lots, including damage to curbs caused by fairgoers during both the Fountain Festival and Great Fair events. The Chamber will continue to use dirt ramps to minimize damage to curbs. Prior to each event a representative from the Chamber together with a representative of the Plat 208 Property Owners will inspect the common parking areas to note existing damages. After the conclusion of the event, the same representatives will inspect the common parking areas to note any new damage caused by fairgoers. Dirt ramps will be removed and correction of damages will cornmence within 10 days after the date of the inspection. 7. The Fountain Hills Chamber of Commerce also agrees to coordinate the use of the common parking area lots by submitting the schematic plan to the Plat 208 Board of Directors at the same time that the plan is submitted to the Town of fountain Hills. 8. The Plat 208 Property Owners Association will allow the Fountain Hills Chamber of Commerce to utilize the rented lots without restriction as to parking during the time of this agreement (except as noted in Item 4 above). 9. Business owners will be allowed to display their services or products on their private property or common areas (excluding common area parking lots). The use of space will be for the business owner's use only and there will be no sub -letting by business owners to any other entity permitted. Any request by a business for use of common areas must be submitted to and approved by the Board of Directors of Plat 208 Property Owners Association. 10. This Agreement will be binding on current and future Fountain Hills Chamber of Commerce Boards of Directors and future Boards of Plat 208 Property Owners Association, for the terms of the Agreement. This Agreement can be terminated by either party 90 days from the date of a written notice stating the intent of terminating the Agreement. 11. This represents the total Agreement and nothing verbal or implied other than within this paper is recognized. Any changes by either party will be in writing and added as an addendum N. Plat 208 Property Owners Association Fountain Hills Chamber of Commerce 3875 N. 44 h Street Suite 102 P. O. Box 17598 Phoenix, AZ 85918 Fountain Hills, AZ 85269 Signed this day of 12001 For the Fountain Hills Chamber of Commerce Board of Directors Bruce Hansen, President Signed: day of , 2001 In witness thereof: Signed day of 12001 Frank S. Ferrara Signed day of 12001 Paul Perreault Signed day of ,2001 James Vodak Signed day of ,2001 Judi Yates For the N. Plat 208 Property Owners Association James Heasley, President Signed: day of ,2001 In witness thereof: Signed Vladimir Hulpach Signed Dan Kaufrnan Signed Barbara Pederson Signed Gordon Pittsenbarger L79 day of ,2001 day of 12001 day of ,2001 day of ,2 001 i IcoI Pq D r D m rn SAGUARO �i O rn II 1 ______ -__ ___-_ -- _ .___ _______________ BOULEVARD O� O� 2� FH Middle t� Schooi & OIL High School O • 4-WAY STOP SUNFLOWER DR EL LAGO BLVD. THISTLE DRIVE ENO g��o P PROM / v sroA OP Eagle Mountain Golf Course m O ti= 7 J2 Q 4c° 4-VWV u' AYSTpP PA /.q ADE I TRAFFIC_LIGf-►r cy 4 w GO C °.' p�V Church J Ochurch 3-WAY STOP SV6 PA-7 AVENU �� BOFTHEFOU - EL LA BLVD. NTgINS v FOUNTAIN w► A AVE SHOoPp . HILLS K1NGJ _: -- olf Course _ills G 01. g �-� SyFq BLV D. Rock Count' Club Fire INDIAN WELLS DR- TRAFFIC LIGi4TS �b�hJTF'� tp1 &'EffA-r F�♦FC, S3C - 2402 0 BM�ov2ry St &tt)-S ' II O O CD pC t9 FOUNTAIN HILLS BLVD MA_�MIINDE WAL a m a 3�Nand AO �a mmow-I x -I vac r rn y� "I O o Nmm :S W'=STRY DRIVE r a) a rn � x a N x 7• x X h LA IvIONTANA DR y rA0 x x mZm zm c IX Z -G R, > m '� 9 N m c c m D x �' < x IL VERDE RIVER DRIVE �- < -I u� ILI m D D m O c a c •� m n .� N 4X X �x $bA SAGUARO BOULEVARD F3 T O !C� D �O Z 3 z m z W r v V� SAGUARO r� LDS-----4 MR I Z', Di Cni t_ L--------------- J n BOULEVARD r--------- i ' ' I ----------I 1 ------------- ---------------- i Contract #: Date: 2178 05-Aug-02 Rental Contract / Permit Printed. 05-Auq-02, 02:18 PM User- bhughes User: bhughes Status: Tentative Fountain Hills Parks & Recreation hereby grants Fountain Hills Chamber of Commerce (hereinafter called the "Licensee") represented by Sharon Morgan, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto all of which form part of this Agreement. i) Purpose of Use Special Event Great Fair ii) Conditions of Use iii) Date and Times of Use # of Bookings: 6 Starting: Thu 20 Feb 03 08:00 am Expected: 10,000 Ending: Mon 24 Feb 03 06:00 pm Facility Day Start Date Start Time End Date End Time Fee Extra Fee Tax Total FP - Southwest Open Turf Area Thu 20-Feb-03 08:00 AM 20-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 FP - Southwest Open Turf Area Fri 21-Feb-03 08:00 AM 21-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 FP - Southwest Open Turf Area Sat 22-Feb-03 08:00 AM 22-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 FP - Northwest Open Turf Area Sun 23-Feb-03 08:00 AM 23-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 FP - Southwest Open Turf Area Sun 23-Feb-03 08:00 AM 23-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 FP - Southwest Open Turf Area Mon 24-Feb-03 08:00 AM 24-Feb-03 06:00 PM $200.00 $0.00 $0.00 $200.00 iv) Additional Fees v) Payment Method Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $1,200.00 $0.00 $0.00 $1,200.00 $0.00 $0.00 $1,200.00 $0.00 Balance of rental due and payable immediately A) Other Information The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with his/her signature. x: x: Sharon Morgan Name: Fountain Hills Chamber of Commerce P.O. Box 17598 Title: Fountain Hills AZ 85269 Home: Business #837-1654 Fountain Hills Parks & Recreation Fax: 816-3242 Date: Date: Page: 1 The Fountain Hills Great Fair 2003 Estimated Costs Day One Command Officer/Fire Marshal 9 hours @ $26.91 $242.19 Public Assist Unit 8 hours @ $14.49 $115.92 ALS Station and Crew (2) 8 hours @ $76.38 $611.04 Day One Total........ $969.15 Day Two Command Officer/Fire Marshal 9 hours @ $26.91 $242.19 Public Assist Unit 8 hours @ $14.49 $115.92 ALS Station and Crew (2) 8 hours @ $76.38 $611.04 Day Two Total........ $969.15 Day Three Command Officer/Fire Marshal 9 hours @ $26.91 $242.19 Public Assist Unit 9 hours @ $14.49 $130.14 ALS Station and Crew (2) 9 hours @ $76.38 $687.42 Day Three Total........ $1,059.75 Event Standby Estimated Total=$2,998.05 Cost structure is as indicated above, this is an estimate of projected costs for the Fountain Hills Chamber of Commerce 2003 Great Fair. In addition, if situations dictate, the chief and/or his designee have the right to summon additional units at the expressed rates and expense of the ev t sponsor. It is our intention that all events in the Town of Fountain Hills are safe and co r inated to the benefit of our guests. hief Scott LaGreca Date Fountain Hills Rural/Metro Fire Department As the representative of the Fountain Hills Chamber of Commerce, I agree to the conditions of this contra and the estimated cost structure. I hereby graWrallMof Fountain Hills the St y edical Co or the 2003 Great Fair. Sharon Morgan Fountain Hills Chamb r of Commerce Town of Fountain Hills Council Attendance Roll - Consent Agenda Action -3g Meeting Date: f (�— 3 —O .J-- Agenda Item Number(s): Attendance Roll . Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Staff Present: Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Consent Agenda I Y), ne n., c_ t 117-, V .T Motion: r&,ja.d- Second: �-L Holl Gall Archambault Beydler, May Fraverd, Vice Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayi Fraverd, Vice Kavanagh Melendez Nicola Ralphe r Aye I Nay Aye I Nay No Post Council Meeting Actions: Q LcC M.� f.� i �+ m a -Q- CD Action Taken: Approved Denied a ed Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 10/3/02 Contact Person: Art Candelaria/Janice Baxter Requesting Action:❑ Tvve of Document Needing ADDroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council' Priority (Check Annronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of Resolution 2002-38 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northerly property line of Lot 19, Block 6, Plat 431 (17418 E. El Pueblo Boulevard) as recorded in Book 151 of Maps, Page 43 Records of Maricopa County, Arizona EA2002-17 (stipulation included and acknowledged on the staff report). George & Cheryl Dubois Staff Recommendation: Approve Fiscal Impact: No 00 Purpose of Item and Background Information: Mr & Mrs. Dubois submitted an application on August 15, 2002 requesting an easement abandonment for the purpose of obtaining the area to build a swimming pool. List All Attachments as Follows: Staff Memo, Resolution and (1) Property Exhibit Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: OE Dep rtment Head o� 7 0� Town Ma ' ger / Designee IR Budget Review (if item not budgeted or exceeds budget amount) Page 1 of 2 Chron a b *ST 1989 � 4i ,bat is Town of FOUNTAIN HILLS Public Works Department MEMORANDUM TO: Honorable Mayor and Town Council FROM: Art Candelaria, Civil Enginee REVIEWED: Randy Harrel, Town Engineer I U THROUGH: Tom Ward, Director of Public Works DATE: September 16, 2002 RE: Easement Abandonment 2002-17; Resolution 2002- 38 17418 E. El Pueblo Boulevard Plat 431, Block 6, Lot 19 George and Cheryl Dubois This item on the Town Council's agenda is a proposal to abandon a portion of the twenty (20) (W foot public utility and drainage easements located at the northerly property line of Lot 19, Block b, Plat 431, (17418 E. El Pueblo Boulevard) as shown in Exhibit "A". The property owners of Lot 19 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. Staff has received no comments to date from the adjacent property owners. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to - lot drainage runoff. However, the 10' wide Public Utility Easement and Drainage Easement along the westerly property lot line must be retained and if there is a need to access Escalante Wash, removable fence panels will be requested to be constructed the width of the 10' easement in the future. The property owners of Lot 19 are required to pass the developed flows generated by the upstream lots across their property. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. Staff recommends adoption of Resolution 2002-_M, subject to the following stipulations: The property owner shall install a gate or removable fence panel at the west end of the rear fence if requested by the Town in the future, for drainage and /or utility access. EA2002-17; Res. _ Plat 431, Blk 6, Lot 19 (17418 e. El Pueblo Blvd) Dubois 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 FROM : FHHS 02-19-01 09:55 From - PHONE NC. : 480 e37 5599 Sep. 19 2002 11:34AM P4 T-405 P.04/06 F-M Page 2 of 2 AcknmAsdged and agreed cn September 2002 by /}b e. Cc: M u Dubois S, John= R Johnson Wi2002-1?; Res. _ PNt 4a 1. ME. La 19 (1141%0. M P1@1rs Blvd) Dubose IUM iau Padudu Bo.d..ar* Buil6a- C -P.O. S az t "SS - PoauWn MU9. ,%Agom WOW - (41C) IS 7 = -PAX! MM 937--14M lv .. When recorded, return to: Public Works Department Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2002-38 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE NORTHERLY LOT LINE OF LOT 19, BLOCK 6, OF PLAT 431, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 151 OF MAPS, PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, All present utility companies have received notification of the proposed abandonment; NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That a portion of the certain twenty (20) foot public utility and drainage easements, located along the northerly property lot line of Plat 431, Block 6, Lot 19, Fountain Hills, Arizona; as shown in Exhibit "A"; as recorded in book 151 of maps, page 43 records of Maricopa County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 19 are required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. Resolution 2002-38 Page 1 of 2 ,%` PASSED AND ADOPTED this 3`d day of October 2002. ATTEST: Cassie B. Hansen, Town Clerk REVIEWED Timot y G. Pickering, CEcD, Town Manager FOR THE TOWN OF FOUNTAIN HILLS Resolution 2002-38 Page 2of2 TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 431 BLOCK 6 LOT 19 FL 43 \, B 0 151 \ AGE 4�3 �\ f- P.U.E. & D.E. \ �S\ PARCEL "C" RETAIN 10' P.U.E. & D.E. �q LOT 17 i � 1 R�'23 1 �U \ 0 O9 y t � w ABANDON 20- P.U.E. & D.E. cv do BLOCK 6 M r � LOT 18 LOT 19 M CV 1 � LOT 20 L_ ' _ 4--,3*26038_� 80 000, &L8-_ VD �- 1,545 � f 1�i I�hLL l�`7• rl DATE: 8-28-02 Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: 10—3— p-)r— Agenda Item Number(s): Attendance Roll. Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor .Kavanagh Melendez Nicola Ralphe Consent Agenda 1 b4, nhM0 (- Motion: Second: Roll Call Aye Nay Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Ma Kavanagh Melendez Nicola Ralphe Nay Staff Present: Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: c-r aj� cm ttA-.- Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: es/Post CouGetlIft4kting Actions: Q Q �L � tz 4-c .S i (,6 r Y c t t o� Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/3/02 Submitting Department: Public Works Contact Person: Art Candelaria/Janice Baxter Consent:® Regular:❑ Requesting Action:❑ TVDe of Document Needing ADDroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADDroariate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of RESOLUTION 2002-_19 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northeasterly property line of Lot 1, Block 5, Plat 605D (11259 N. Pinto Drive) as recorded in Book 164 of Maps, Page 15 Records of Maricopa County, Arizona - EA2002-19. Bill Wolfe Staff Recommendation: Approve Fiscal Impact: No $00 Purpose of Item and Background Information: Mr. Wolfe submitted an application on August 19, 2002 requesting an easement abandonment for the purpose of obtaining the area to build a swimming pool. List All Attachments as Follows: Staff Memo, Resolution and (1)Property Exhibit Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: — 1117'fl"0�1- lz /J�/ De rt en ea Town Manager / Designee M Budget Review (if item not budgeted or exceeds budget amount) Chron a 4 � Frve9 � ,bat is Town of FOUNTAIN HILLS Public Works Department MEMORANDUM TO: Honorable Mayor and Town Council FROM: Art Candelaria, Civil Enginee - - REVIEWED: Randy Harrel, Town Engineer V THROUGH: Tom Ward, Director of Public Works DATE: September 13, 2002 RE: Easement Abandonment 2002-19; Resolution 2002- 39 Plat 605D, Block 5, Lot 1 11259 N. Pinto Drive Bill Wolfe This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility and drainage easements located at the northeasterly property line of Lot 1, Block 5, Plat 605D, (11259 N. Pinto Drive) as shown in Exhibit "A". The property owner of Lot 1 desires the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. Staff has received no comments to date from the adjacent property owners, The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to - lot drainage runoff. The property owner of Lot 1 is required to pass the developed flows generated by the upstream lots across their property. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. Staff recommends adoption of Resolution 2002-33 lib att. Cc: B. Wolfe M. Monroy M/M Walling EA2002-19; Res. _, Plat 605D, Bilk 5, Lot 1 (11259 N. Pinto Dr) Wolfe 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 When recorded, return to: Public Works Department Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2002-39 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE NORTHEASTERLY LOT LINE OF LOT 1, BLOCK 5, OF PLAT 605D, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 164 OF MAPS, PAGE 15, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, All present utility companies have received notification of the proposed abandonment; NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That a portion of the certain ten (10) foot public utility and drainage easements, located along the northeasterly property lot line of Plat 605D, Block 5, Lot 1, Fountain Hills, Arizona; as shown in Exhibit "A"; as recorded in book 164 of maps, page 15 records of Maricopa County, Arizona; is hereby declared to be abandoned by the Town of Fountain Hills. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 1 is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. Resolution 2002-39 Page 1 of 2 VA" PASSED AND ADOPTED this 3rd day of October 2002. ATTEST: aA, �6 ai��' - Cassie B. Hansen, Town Clerk REVIEWED B - F Timothy G. Pickering, CEcD, Town Manager FOR THE TOWN OF FOUNTAIN HILLS Resolution 2002-39 Page 2 of 2 TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: / 0 -3 -��- Attendance Roll Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Agenda Item Number(s): Staff Present: Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Town of Fountain Hills Town Council Agenda Action Form Meeting Type:Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 10/3/02 Contact Person: Art Candelaria/Janice Baxter Requesting Action:❑ Tyne of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:[-] ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of Resolution 2002- 40 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northerly property line of Lot 23, Block 3, Plat 603C (15840 N. Sycamore Drive) as recorded in Book 161 of Maps, Page 43 Records of Maricopa County, Arizona EA2002-20. Linda & Gilbert Moyer, Jr. Staff Recommendation: Approve Fiscal Impact: No $00 Purpose of Item and Background Information: Mr & Mrs. Dubois submitted an application on August 27, 2002 requesting an easement abandonment for the purpose to facilitate construction of a retaining wall. List All Attachments as Follows: Staff Memo, Resolution and (1) Property Exhibit Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: Dep tment Head 01 Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) Chron �TAIN — 4 that is is An"� Town of FOUNTAIN HILLS Public Works Department MEMORANDUM TO: Honorable Mayor and Town Council FROM: Art Candelaria, Civil Engineer e 9/ REVIEWED: Randy Harrel, Town Engineer L� THROUGH: Tom Ward, Director of Public Works DATE: September 19, 2002 RE: Easement Abandonment 2002-20; Resolution 2002- 40 Plat 603C, Block 3, Lot 23 15840 N. Sycamore Drive Linda & Gilbert Moyer, Jr. This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility and drainage easements located at the northerly property line of Lot 23, Block 3, Plat 603C, (15840 N. Sycamore Drive) as shown in Exhibit "A". The property owners of Lot 23 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. Staff has received no comments to date from the adjacent property owners. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to - lot drainage runoff. The property owners of Lot 23 may wish to construct a retaining wall near the northerly property line, in the future, to retain the existing slope there. The property owners of Lot 23 are required to pass the developed flows generated by the upstream lots across their property. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. Staff recommends adoption of Resolution 2002-40 . /j b att. Cc: M/M Moyer M/M Baldwin M/M Leininger M/M Vanmeurs EA2002-20; Res. Plat 603C, Blk 3, Lot 23 (15840 Sycamore Dr) Moyer 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 When recorded, return to: Public Works Department �+► Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2002-40 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE NORTHERLY LOT LINE OF LOT 23, BLOCK 3, OF PLAT 603C, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 161 OF MAPS, PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, All present utility companies have received notification of the proposed abandonment; NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That a portion of the certain ten (10) foot public utility and drainage easements, located along the northerly property line of Plat 603C, Block 3, Lot 23, Fountain Hills, Arizona; as shown in Exhibit "A"; as recorded in book 161 of maps, page 43 records of Maricopa County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 23 are required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. Resolution 2002-40 Page t of 2 PASSED AND ADOPTED this 3`d day of October 2002. ATTEST: Cassie B. Hansen, Town Clerk REVIEWED BY: Timothy G. Pickering, CEcD, Town Manager FOR THE TOWN OF FOUNTAIN HILLS Resolution 2002-40 Page 2 of 2 PLAT 603C / BOOK 161 \PAGE 43 � 2 \ v �J/ N�o � i SCALE: 1 "=4 ' DATE: 8-28 02 TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 603C BLOCK 3 LOT 23 \ R RP1;ti{)ir L. Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: / U -3- 02 Attendance Roll Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: I L F Second: 1 1-15, 91 Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayl Fraverd, Vice Kavanagh Melendez Nicola Ralphe r INotes/Post Council Meeting Actions: I 1 C Agenda Item Number(s): 4 Staff Present: Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Action Taken: Action Taken: Approved enied bled Date: Continued Date: Approved Tabled Continued Denied Date: Date: Town of Fountain Hills Town Council Agenda Action Form Regular Meeting Com. Dev Consent;® Regular:❑ Meeting Date: 10/3/02 Contact' Person: Dana Burkhardt, Senior Planner Requesting Action:;® ype�of,-NiumentiNeedin �ApprovaI Check all` that apt ly) ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priairity (Check Annronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Uily❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ti Consideration of the FINAL PLAT for the 36-unit Town Center Crossing Condominiums, located at 16525 E. Ave. of the Fountains, aka. Town Center I Final Plat, Lot 8, Case Number S2001-26. Approve Fiscal"Impact: No $ Purpose of Item and;Background.Information: This is a request by Gene Baker for final plat approval of "Town Center Crossing Condominiums", a 36-unit multiple -family gated subdivision with a common pool amenity. This project is located on Town Center I Final Plat, Lot 8. Town Council unanimously approved the preliminary plat and special use permit on January 11, 2002. Staff recommends approval of this final plat. Please refer to the attached Staff Report for additional details regarding this request. If you have any questions, I can be reached at (480) 816-5138. List All Attachments as Follows: Staff Report; Application; Final Plat Reduction Type(s) of Presentation: N/A Signatures of Submitting Staff: Depar ent Head /- -�7 Boa (, Town anag / hesignee Budget Review (if item not budgeted or exceeds budget amount) aN TOWN of FOUNTAIN HILLS �. a�• Community Development Department Its? 10 • that is ) MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: Timothy G. Pickering, CEcD, Town Manager FROM: Dana Burkhardt, Senior Planner 5- SUBJECT: Case #S2001-26; Final Plat for "Town Center Crossing Condominium", a 36 unit condominium project. DATE: September 26, 2002 This is a request by Gene Baker for final plat approval of "Town Center Crossing Condominiums", a 36- unit multiple -family gated subdivision with a common pool amenity. This project is located on Town Center I Final Plat, Lot 8. Town Council unanimously approved the preliminary plat and special use permit on January 11, 2002. Staff recommends approval of this final plat. Please refer to the attached Staff Report for additional details regarding this request. If you have any questions, I can be reached at (480) 816-5138. 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 • TOWN OF FOUNTAIN HILLS STAFF REPORT October 3, 2002 CASE NO.: S2001-26 PROJECT MANAGER: Dana Burkhardt, Senior Planner LOCATION: Final Plat Town Center 1, Lot 8 REQUEST: Consideration of the final plat for "Town Center Crossing Condominiums", a 3.23 acre, 36 unit condominium subdivision proposed in the "C-2" Zoning District. DESCRIPTION: OWNER: MCO Properties, L.P. APPLICANT: Hallcraft Homes, Gene Baker, President EXISTING ZONING: "C-2" Intermediate Commercial Zoning District SURROUNDING LAND USES AND ZONING: NORTH: Undeveloped parcel, then Bashas Plaza; zoned "C-2" SOUTH: Villa Estates multi -family residential (SU99-01); zoned "C-2" EAST: U.S. Federal Post Office; zoned "C-2" WEST: Undeveloped lot; zoned "C-2" SUMMARY: This is a request by Gene Baker for final plat approval of "Town Center Crossing Condominiums", a 36-unit multiple -family gated subdivision with a common pool amenity. The existing topography was previously graded under the Town Center I Final Plat improvements. The subdivision proposes a one-way looping drive aisle with a single vehicular ingress location along the west property boundary, off of Avenue of the Fountains, and a single egress location adjacent to the east property boundary. The preliminary plat was approved for a 26-foot wide drive aisle paving design within an Access & Drainage Easement, and will be maintained privately by the Home Owners Association. There is a five foot sidewalk loop within the project, which connects to the proposed sidewalk along the Avenue of the Fountains. This final plat is required to provide 81 parking spaces, three of which must be handicap accessible. The final plat proposes a total of 81 parking spaces. Each unit has a single car garage, with tandem parking (not counted toward required parking) areas within the garage driveways. There are 24 covered parking spaces located adjacent to the east property boundary.,. and 16 spaces adjacent to the west property boundary. There are a total of 4 covered parking Staff Report SU01-26 Town Center Crossing Condominiums." October 3, 2002 Page 2 spaces and 4 uncovered parking spaces adjacent to the pool amenity area. This project proposes a total of five handicap parking spaces. The minimum livable area for this condominium final plat is 1,626 square feet, and the maximum livable area is 1,941 square feet. Each unit has either a balcony or covered patio. The maximum building height as measured from subdivision finished grade is 24'-8". This project has been designed in conformance with the "M-3" Multiple -Family Residential Zoning District requirements. The maximum density allowed by the "M-3" Zoning District and the 1997 Town Center Development Agreement for this lot is 38 units (12 du per acre ). The applicant is proposing a density of 11.16 dwelling units per acre. The proposed site plan and final plat meets all zoning and subdivision regulations, including minimum building setbacks, and maximum height requirements. The land disturbance requirements of the Town of Fountain Hills Subdivision Ordinance were met at the time of the Town Center I Final Plat. This lot is allowed one hundred percent disturbance. F,valnation At time of preliminary plat approval, Staff received one phone call in opposition to this project. A resident of Villa Estates, located directly south of this site, expressed concern that the units will be obstructing the existing views from Villa Estates. This condominium project proposes a maximum building height of 24.75 feet for all buildings with exception to the single level covered parking structure located along the east property boundary. The finished floor elevations of the proposed condominiums are at minimum five feet lower in elevation than the Villa Estates Condominiums. A commercial project on this site would be allowed a maximum building height of 40 feet. The Town Center Crossing Condominiums project proposes a considerable reduction from the maximum allowed building height of the "C-2" Zoning District. The Town Council approved the preliminary plat on January 11, 2002 with a unanimous vote with the following stipulations: 1) All improvement plans, such as landscaping, irrigation, grading and drainage plans along with a construction assurance bond must be approved by the Town prior to final plat approval. (in review) 2) Provide a geotechnical report, which will include percolation tests within the retention basins. (provided) Staff Report SU01-26 "Town Center Crossing Condominiums." October 3, 2002 Page 3 3) Provide a traffic report/analysis to justify the design parameters and the need for the median cut and left turn pocket lane on Avenue of the Fountains, and the required stacking distance in front of the gate. (provided) 4) Provide a revised civil engineer prepared site plan and drainage report complying with all preliminary plat comments, prior to final plat. (provided) 5) Revise the proposed mailbox location so it will not obstruct vehicular traffic entering the subdivision. (provided) 6) Provide a knox lock override and opticom sensor for emergency access at the west entrance gate. (provided) Staff recommends Town Council approval of the final plat for "Town Center Crossing LL Condominiums", with the following stipulations: 1) Maintain compliance with the Special Use Permit for this property as approved. 2) Prior to construction of any signage, a comprehensive sign plan for this development shall be administratively approved. 3) Prior to final plat recordation, all subdivision improvement plans including paving, grading and drainage, signing and striping, landscaping and irrigation plans for on and off -site construction shall be approved by the Town. 4) Prior to final plat recordation, a construction assurance bond for all improvements associated with this request shall be provided to the Town. 5) Prior to recordation, provide a letter of acceptance for the water service plans from Chaparral City Water Company. TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT Date Filed 7 0(13 / Fee Paid Accepted By Condominium Name TO cN S C E e 2 u s S r G C 0 r t 0 0 rv-, cn rv. Condominium Address (a �:_2 s A-Vc,- if' _TT-f7e f" Legal Description of Lot/Parcel Being Platted Plat -tow" Cev'i?nz Block — Lot(s) Parcel Size ,?_ 2 Number of Units _? C Number of Tracts Zonin General Plan Land Use Designation Co c 4-t- Density Requested (Dwelling Units Per Acre) Applicant Day Phone cd? 7 - 8,953 Address ( l,,?(. C. �_I°.4 zU(LZW A-V *?-Of� City (-�y ST 1-2 Zip L 1P_:SLV Owner Day Phone - n�cv f'20neL.7zG-3- 96(, n Address C T a c�c T iv-J CiT t / Sf�2- Zip ff SZG� Attachments (Please list) Pr�- ^�� %1 �� ,ld.<�� n%�s �(r �l� ^� .� J'c``$fu,y Siclr��Yure o I HE Y AUTHORIZE (Please P int) Date O FILE THIS APPLICATION. Sub i ed orn before me this / �I"A �r day ofy� 9.tt.2 .,[,..r„ "2c90 I � Notary Public OFFICIAL SEA LAURA PETERSEN NOTARY PUBLIC-ARIZONA MARICOPA COUNTY Sept.17, 2005 My Comm. 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SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 To• (480) 837-8668 a -moil: dmontgomeryi®uswest.net TOWN CENTER CROSSING CONDOMNWNS KSM ARH �,rz. 2-20-n2 TOWN CENTER 1, LOT 8 ner ORM „�. 1044 '"°"AS NOTED 16525 E AVENUE OF THE FOUNTAINS FINAL PLAT - EASEMENTS ne.r nesawna. �. ._ _m_ m«n 09 4 Sl_ Cm R& g |m P. & n =t m§§§§ 7 e # �e \ / �\ k o § / §§ ■ HALL / \ k ƒ ] ° /§ } >sr > § , _ !� ` �» _ �` § !\ |f r . 'g§ a �!m_ @� ,.16 __ ___ ___._. ��_w�a « � NTGOMERY f 5 ' ;\ / NA85268 `�.&:\mow668 e- _ mp CENTER 1,Lm e ° / NOTED ,ram «E«r w»s _.� -G� , _ . Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: / U -3 p Attendance Roll,,-.,, r :- Present Absent Archambault Beydier, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: LL e Second: '�5 jL Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola RalDhe Nay Aye I Nay t Council Meeting Actions: 4D y'-L Agenda Item Number(s): 7 Staff Present:''f Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: (.f1YAsc Action Taken: Approved Denied bled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: 0 l Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:❑ Meeting Date: 10/3/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Anprooriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report ©nly❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the FINAL PLAT for the 26-unit Villas At Firerock Condominiums, located at Firerock Country Club Final Plat, Parcel A-2, Case Number S2001-18. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request by Hillcrest Investments & Realco, Inc., is for approval of the Final Plat for "The Villas At Firerock Condominiums", a 26-unit multiple -family condominium subdivision. Staff has found this land use and request for subdivision in conformance with the Fire Rock Country Club Area Specific Plan and all applicable Zoning and Subdivision Ordinances. The preliminary plat and cut & fill waiver for this project was approved on November 1, 2001 with stipulations. List All Attachments as Follows: Staff Report; Memo from Jim Luebner; Application; Final Plat Reduction Type(s) of Presentation: N/A Signatures of Submitting Staff: QD4artment Head_ Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) 7 d0F 1161 TOWN of FOUNTAIN HILLS q O Community Development Department that is I MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: Timothy G. Pickering, CEcD, Town Manager FROM: Dana Burkhardt, Senior Planner SUBJECT: Case #S2001-18; FINAL PLAT for " The Villas At Firerock Condominiums", a 26-unit condominium subdivision located at Firerock Country Club Final Plat, Parcel A-2. DATE: September 26, 2002 This request by Hillcrest Investments & Realco, Inc., is for approval of the Final Plat for "The Villas At Firerock Condominiums", a 26-unit multiple -family condominium subdivision. Staff has found this land use and request for subdivision in conformance with the Fire Rock Country Club Area Specific Plan and all applicable Zoning and Subdivision Ordinances. The preliminary plat and cut & fill waiver for this project was approved on November 1, 2001 with stipulations. Staff recommends approval of this final plat. Please refer to the attached Staff Report for additional details regarding this request. If you have any questions, I can be reached at (480) 816-5138. 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 CASE NO.: TOWN OF FOUNTAIN HILLS STAFF REPORT October 3, 2002 S2001-018 PROJECT MANAGER: Dana Burkhardt, Senior Planner LOCATION: Located on the south side of Shea Blvd. and northeast of Fire Rock Country Club, a portion of the Fire Rock Country Club Master Plat. REQUEST: Consideration of the final plat for "The Villas At Firerock Condominiums", a replat of FireRock Country Club Parcel "A-2", which is a 10.74 acre, 26 unit condominium subdivision. DESCRIPTION: OWNER: Hillcrest Investments & Realco, Inc. APPLICANT: David Montgomery EXISTING ZONING: "M-1 P.U.D." SURROUNDING LAND USES AND ZONING: NORTH: Shea Blvd. R.O.W. and single-family residences; zoned "R1-35" SOUTH: Fairway # 10 of Fire Rock Country Club Golf Course; zoned "OSR-2" EAST: Fire Rock Country Club Golf Course and Shea Blvd.; zoned "OSR-2" WEST: Fire Rock Parcel "A-1" tennis courts and real estate sales office; zoned "M-1 PUD" SUMMARY: This request by Hillcrest Investments & Realco, Inc., is for approval of the Final Plat for "The Villas At Firerock Condominiums", a 26-unit multiple -family condominium subdivision. The topography of Parcel "A-2" is steeply sloping hillside with areas of moderate to severe slopes. Slopes of 10-20% and 20-30% are predominating throughout the proposed subdivision. The subdivision proposes a single vehicular access point located off of Fire Rock Country Club Drive, which serves a double -headed cul-de-sac, approximately 1,450 feet long. The preliminary plat was approved with a modified local collector and hillside local roadway drive aisle design. Units 101 through 114 are accessed from a 32' local road standard; units 115 through 126 are accessed from a 26' hillside —local road standard. These roadways are located within a roadway easement rather than a separate roadway tract, and will be maintained privately by the Home Owners Association. LThis Final Plat is required to provide 58 non -tandem parking spaces, and proposes 64. Each unit Staff Report S01-18, Final Plat for "The Villas at Fire Rock Condos." October 3, 2002 Page 2 has a two -car garage and a tandem parking area in each driveway. There are five parking spaces adjacent to the amenity area, two guest parking spaces southwest of unit 120, two guest parking spaces between buildings 104 and 105, and three guest parking spaces located north of units 111 and 112. The minimum livable area is 4,044 square feet and maximum livable area is 4,444 square feet with a covered patio. The maximum building height is 20.53 feet as measured from natural grade. Conformance with Fire Rock Country Club Area Specific Plan: The General Plan Land Use Map was amended by GPA 97-01; Fire Rock Country Club Area Specific Plan. Parcel "A" is designated for 64 attached dwelling units. Subsequently, Parcel "A" was subdivided into two parcels, Parcel "A-1" consists of 181,663 square feet and Parcel "A-2" consists of 468,330 square feet. Parcel "A-1" has been developed as tennis club facilities, and is currently used as the Fire Rock development and real estate sales offices. Staff has found this land use and request for subdivision in conformance with the Fire Rock Country Club Area Specific Plan. Conformance with the Subdivision Ordinance and the Zoning Ordinance GENERAL DESCRIPTION: As the Subdivision and Zoning Ordinances apply, and the Fire Rock Country Club Area Specific Plan does not, this proposed subdivision and final plat meets all applicable ordinances and regulations. The preliminary plat and cut & fill waiver was approved for this project on November 1, 2001 with the following stipulations: 1) Gain approval of a Town Council waiver to the Subdivision Ordinance requirement to provide a 5' sidewalk on both sides of all proposed streets. Due to the hillside constraints of the lot, the applicant has provided a 5' sidewalk on at least one side of all streets within this subdivision. (approved) 2) Provide a geotechnical report and a revised drainage report with the final plat submittal. (completed) 3) At the Villas entrance to Firerock County Club Drive, provide substantial sight triangles at the proposed roadway entrance for the left -in, left -out, and right -out turns. (Use a 30 mph design speed requiring an intersection sight distance of 380'. Note: On a horizontal curve, a shorter sight line can require a larger corner area.) Major areas on the median north and south of the entrance and minor areas on the corner are within the sight triangles. (completed) 4) Along Shea Boulevard, in accordance with the Firerock Country Club Master Plat, provide a roadway slope easement for the future Shea Boulevard widening. A diagram of Staff Report SO1-18, Final Plat for (W "The Villas at Fire Rock Condos." October 3, 2002 Page 3 the slope easement needed has been provided to the Developer and its extents are under discussion. (In lieu of a 20' wide "level" maintenance access width at the top of the slope, a plat note allowing Town maintenance access along the subdivision roadways is acceptable, where applicable.) (completed) 5) Also, provide a traffic/pedestrian barrier at the end of the westerly cul-de-sac. (completed) 6) Provide a water line easement to access and accommodate future fire hydrant(s) along Shea Boulevard at 1000' intervals. Pay for the two hydrants. (provided) 7) Provide a separate tract (the Town would accept ownership of this tract) for the Cereus Wash drainage flow channel. Extend the limits of the tract to the face of the retaining wall and along Shea Boulevard to include for future slopes, catch basins, and pipes after roadway widening. Provide an easement or restricted right on this parcel to allow units 113 and 114 to be developed as shown. (provided) 8) Extend the pipe outlets away from the retaining walls or provide special designs to avoid undermining or saturating the retaining wall footings. (provided) 9) Relocate the water valve past the last water meter for units 113 and 114. This will allow the main waterline crossing Cereus Wash to be shut off without shutting down any units. (completed) 10) Submit the final plat documents for the replat of Parcels A-1 & A-2, show all slope, H.P.E., wall, and any other required easements on this plat. The final plat for the Villas at Firerock Condominiums will not be recorded with Maricopa County until the Parcel A-1 & A-2 Replat has been recorded. (in review) The Staff recommends Town Council approval of the Final Plat for "The Villas at Fire Rock Condominiums", with the following stipulations: 1) Prior to construction of any signage, a comprehensive sign plan for this development shall be administratively approved. 2) Prior to final plat recordation, all subdivision improvement plans including paving, grading and drainage, signing and striping, landscaping and irrigation plans for on and off -site construction shall be approved by the Town. 3) Prior to final plat recordation, a construction assurance bond for all improvements associated with this request shall be provided to the Town. 4) Prior to recordation, provide a letter of acceptance for the water service plans from Chaparral City Water Company. TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT PRELIMINARY. PLAT APPLICATION - Date Filed / Fee Paid �7((6/ C�� Accepted By !� ^ Plat Name/Number _ 1 lZC V C L L 4S a- 1 Parcel Size Number of Lots lC. t / Lei- ZG �+MiTl Number of Tracts Zoning , General Plan Land Use Designation Density Requested (Dwelling Units Per Acre) Z. Y3 Act Applicant E� �il,lVl`'� Day Phone P1 L.LC REEYT I N vErTekxc,nr7-j e-EgL co _-E-VC >z- - Address City ST Zip owner Q?,0,)r w — MOA Day Phone 011 2 Address City fvv � ST Zip Attachments (Please list) Signature of Owner I HERBY AUTHORIZE (Please Print) Date Av ! Q rK d,.! 7 / TO FILE THIS APPLICATION. Subscribed and sworn before me this day of 19 Notary Public My Commission Expires Fee Schedule Attached TFH Case Number c ­wrzW(m7poc .akI E R.o. 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DR. �� r K 080 - AS NOTED FINAL PLAT �. onrz orsce�crnw er f t ,p"vol PQ.,pa i IA x A `9 y m MONTGOME�2Y i ENGINEERING A MANAGEMENT• L LC. 1b716 E. PARKVIEW AVE. SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fax (480) 837-8668 e-mail: dmontgom erAOuswest.net _. Az >! a THE YIlAt AT ■IKROCIC C01�OM,NIUM .,•. KSM ARM ,0-22-0, /osz FIREROCK PARCEL A2 AS NOTED FINAL PLAT - UNIT LAYOUT „a u4a scavnw e+ 0. `bp:-F:ptEVIA`Bot{ ±i1fIRPOgc 1$.a� q1a wip 2B f3l&+5 m0i 'F- yyy IV U., L:-�i It rr &i p¢i 000000000000000000 >� a Y- 8 a g � a i i o®®Q0000®op0000000� i 4 A p 3 o M❑NTG❑MERY I ENGINEERING A MANAGEMENT, L.L.C. 76716 E. PARKVIEW AVE. SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 tax (480 837-8668 a -moil: dmontgomeryt swest.net THE VILLAS FIRMOM NOCK COIS)CYINNII KSM 10-22-01 FIREROCK PARCEL AZ DRM osz r,e — — AS NOTED FINAL .PLAT - EASEMENTS uo. o+te orsaawnov sr Q WU-AANIE\FIPEPpp( IR\i1RA6]f 12.Op Yla NIO A Il'1118 AIR n I n m r O I: c rn r � v O a W4 (n m oC> a i m o� D I D 7 o z o Pi M❑NTG❑MERY F ENOINEERMO a MANAGEIM. LLQ 16715 E. PARKVIEW AVE. SUITE 204 rr Zi FOUNTAIN HILLS, ARIZONA 85268 (480) 837-7845 fox (480) 837-8668 a —mail: dmontgomeryi®uswest.net TXE YILlAB AT FlREROCK CONDOMDNM KSM 10-22-01 FIREROCK PARCEL A2 DRM 7cri ,,,e p .AS NOTED FLOOR PLAN & SECTIONS �, Dare ocscieronor. sr 00000 0 c0 00 V Qi Cn A -F W r iZ Z co m m70 5 Q C y Z co ar z 5 c C m ➢ D D D➢ D D D m? c IB. m g (n (� O O O O O O O m 14. mmmmmmm 'a I.ar tl3.DD oxr z ,{.7Y z{.m;:a 4 l4.6c p C I a n➢ D n m a a a z (D A .ZOi .TO7 A 70 -G CoMmCO m mm CO m T c z_ ti 42.21'3 f51.1 P ' 5.95' D <n CT a W fv --` CD - O C f'x R y, 9.00 m D m D n a n Z � A A A0 s.sc m m m m m z - N 95 - TI TI YV .40' x � � H � W - M � f£ C W TI O.fli Z m O O o ti Z m m cz z L O 0 1679' Z ,i .-C~1 D R m m au - au' I� z oo' 07 4 � 0 ^' aLo 0 O m y �(8 eN+ c-,) co Is.xr ID 4 n CD roa JN au'CD Ti lyy M D • ,xro � u.se' � \ COPrB'ON' � 2001 B� v04-COVE4� EM1M1tlNEE4iYC k bMt�tEN:Ni, ;.LC. / M❑NTG❑MEP, a THE YRLAi AT FEtEROCK CONDOMEiIUM I KSM 10-22-0' Sz f ENGINEER6M0 A MANAQEkMIT, LLC. 'il o FREROCK PARCEL - A2 .r DRM O80 tT "6776 E. PARKVEW AVE. SId TE 20' FOUNTAIN MLLS, ARIZONA 85268 r AS NOTEC Ol FLOOR p_AN &SECTIONS (%8C).837-1845 fox (480) 877-8868 -rm-: dmontgomery?*;s—st,et Nnlv�, orsceaxa9 e• Town of Fountain Hills Council Attendance Roll - Consent Agenda Action C. Meeting Date: /C - 3 - a -,A-- AtfCrB Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Agenda Item Number(s): -4 0 Staff Present: �: a Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Amendment: Second: Roll Call Aye Nay Archambault Beydler, Mayor Fraverd, Vice Mayor Action Taken: Kavanagh Approved Denied Melendez Tabled Date: Nicola Continued Date: Ralphe Notes/Post Council Meeting Actions: ire-+. -�O Il --? -nZ Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/3 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:® Regular:❑ Requesting Action:® Type of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ® Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADoronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of APPROVING A CONTINUANCE OF EAGLE MOUNTAIN PARCEL 10/11 TRACT G to November 7, 2002. Case Number 52001-27. Staff Recommendation: Approve Fiscal Impact: No .$ Purpose of Item and Background Information: This is a request for a Continuance, until November 7, 2002, of the Discussion and Possible Action regarding Tract G, Eagle Mountain Parcel 10/11. The applicant and the applicant's attorney have requested the continuance in order that they may have the time to meet and discuss this matter with the Town's new attorney, Mr. Andrew McGuire. List All Attachments as Follows: none Type(s) of Presentation: none Signatures of Submitting Staff: epar ent Head v Tow anager / Designee Budget Review (if item not budgeted or exceeds budget amount) n U TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council FROM: Jesse Drake, AICP; Interim Director of Community Development --1 D DATE: October 3, 2002 SUBJECT: Consideration of APPROVING A CONTINUANCE OF EAGLE MOUNTAIN PARCEL 10/11 TRACT G to November 7, 2002. Case Number S2001-27. This request is Consideration of a Request for Continuance until November 7, 2002, of the Discussion and Possible Action regarding Tract G, Eagle Mountain Parcel 10/11, located north of Mira Vista Drive between Fireridge Trail and Palisades Boulevard. The applicant and the applicant's attorney have requested the continuance in order that they may have the time to meet and discuss this matter with the Town's new attorney, Mr. Andrew McGuire. Town of Fountain Hills Council Attendance Roll - Consent Agenda Action CMeeting Date: /b - 3 O a -- Attendance Rol > , Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: I 1_ I Second: L5I Roll Call Archambault Beydler, Mayi Fraverd, Vice Kavanagh Melendez Nicola Ralphe vC_ Nay Agenda Item Number(s): -�L 9 Staff Present: r Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: r Action Taken: Approved Denied Date: Continued Date: L n d e Action Taken: Notes/Post Council Meeting Actions: J (nn4Yl t.tu & i ). A e- 'i 4 c Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Town Manager Consent:❑ Regular:® Meeting Date: 10/03/02 Contact Person: Tim Pickering Requesting Action:® TVDe of Document Needing ADDroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Continuance Council Prioritv (Check ADDronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of approving an indefinite continuance of the discussion of an ethics policy for the Town of Fountain Hills to allow the Town Manager and Town Attorney sufficient time to review the various policies suggested at the last meeting, and identify compatibility issues with the proposed policies, the Town Code and State Statute. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: Indefinitely continue discussion of an ethics policy as Town Attorney and Town Manager need time to review List All Attachments as Follows: memo Type(s) of Presentation: oral Signatures of Submitting Staff: Department Head F Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) MEMORANDUM TO: MAYOR BEYDLER AND TOWN COUNCILMEMBERS FROM: TIM PICKERING, TOWN MANAGER DATE: SEPTEMBER 26, 2002 RE: INDEFINITE CONTINUANCE OF THE DISCUSSION REGARDING TOWN ETHICS POLICY The Town Attorney and I are requesting additional time to review the various policies suggested at the last meeting, and to identify compatibility issues with the proposed policies, Town Code, and State Statute. This policy is one that is typically included in Council procedures and guidelines, and sufficient time is required to develop it. cc: Andrew McGuire, Town Attorney EATIM PICKERINMethics policy memo to tc.doc Town of Fountain Hills Council Action Meeting Date: I D - 3 — O Agenda Item #(s) Public Hearing began: am/pm '3ublic Hearing ended: am/pm ,Ielendez '4 Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice M Kavanagh Melendez Nicola Action: Oubiish riecordation r Aye I Nay Action Taken: Approved Deni Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Post Council Meetina Notes: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/3/02 Submitting Department: Community Development Contact Person: Jesse Drake, Interim Director Consent:❑ Regular:® Requesting Action:❑ Tvpe of Document Needing ADUroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: P & Z Commission Appointments Council Prioritv (Check AnDromiate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of APPOINTING four citizens to the Planning and Zoning Commission to fill the vacancies created by expiring terms. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This is a request that the Town Council appoint four citizens to the Fountain Hills Planning and Zoning Commission. The four vacancies on the Planning and Zoning Commission are the result of expiration of terms for Chairman Robert Howes, Vice -Chairwoman Judy Dragiewicz, and Commissioners Rod Mooney and Dennis Brown. List All Attachments as Follows: Memo Type(s) of Presentation: None Signatures of Submitting Staff: epa tment Head TO 7 Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) Town of Fountain Hills • Memorandum TO: The Honorable Mayor and Common Council FROM: Jesse Drake, Interim Director of Community Development THROUGH: Timothy Pickering, Town Manager SUBJECT: Planning and Zoning Commission Appointments DATE: September 26, 2002 The purpose of this memorandum is to request that the Town Council appoint four citizens to the Fountain Hills Planning and Zoning Commission. The four vacancies on the Planning and Zoning Commission are the result of expiration of terms for Chairman Robert Howes, Vice - Chairwoman Judy Dragiewicz, and Commissioners Rod Mooney and Dennis Brown. An advertisement for Planning and Zoning Commission applicants was placed in The Times of Fountain Hills, from August 14 to September 11, 2002. Five people applied for the four ® vacancies, including: Dennis Brown, Tony Woodrel, Wayne Wicklund, Avril Forest, and Jerry Caldwell. Historically, the Mayor makes a motion, on which the Council votes. Town of Fountain Hills Council Action Meeting Date: i V - 3 — D ,) - Public Hearing began: am/pm 'ublic Hearing ended: am/pm Lr- Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor '<avana h Aelendez Nicola Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice M Kavanagh Melendez Nicola Action: Copy/Distribute/Fol low -up File 'ublish ,Recordation Staff Direction Siqnatures Ma Nay Agenda Item #(s) I l J,<,, Action TakenLApp roved Denied e Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Post Council Meeting Notes: C Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Town Manager Consent:❑ Regular:® Meeting Date: 10/03/02 Contact Person: Tim Pickering Requesting Action:® Tvpe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Select retreat date Council Prioritv (Check Aimrovriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Discussion with possible action on establishing dates for the Council retreat. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Establish date for the Council retreat List All Attachments as Follows: memo Type(s) of Presentation: oral Signatures of Submitting Staff: Department Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) MEMORANDUM TO: MAYOR BEYDLER AND TOWN COUNCILME_MBERS FROM: TIM PICKERING, TOWN MANAGER DATE: SEPTEMBER 26, 2002 RE: ESTABLISHING DATES FOR COUNCIL RETREAT As you are aware, a date has not been scheduled for the Council retreat. Our retreat facilitator, George Cappannelli, has suggested that the retreat be held in a two-day combination for optimal effectiveness. Since the initial planning stages for this retreat, eleven retreat date options have been considered. None of these date options provide for all seven councilmembers to attend at the same time. Therefore, we are requesting that you consider; 1) looking into January 2003 and beyond for dates in which all councilmembers could attend, or 2) selecting a retreat date wherein seven members may not be able to be present. IL Current retreat date options would be October 18-19 (Susan Ralphe is out of town and John Kavanagh needs to leave at 12:30 on 10/29) or December 2-3 and December 9-10 (John Kavanagh is teaching those days). Rick Melendez can only make October 23-24. Staff is requesting a discussion item with possible action for the purpose of establishing dates for the council retreat. To facilitate this discussion, please bring your appointment calendars with you to the Council meeting so we can agree on dates. Staff strongly recommends a Council retreat be scheduled to allow goals to be set for planning the future of Fountain Hills. EATIM PICKERINGVetreat date memo to tc.doc MEMORANDUM C TO: MAYOR BEYDLER AND TOWN COUNCILMEMBERS FROM: TIM PICKERING, TOWN MANAGER DATE: SEPTEMBER 30, 2002 RE: DATE OPTIONS FOR COUNCIL RETREAT Attached please find October 2002 through February 2003 calendars containing dates marked with an "X" when individual councilmembers are not available to attend the retreat. This provides an overview of the remaining options available to schedule the retreat dates. The retreat facilitator has indicated that he would make every effort possible to adjust his schedule to make the selected dates work. EATIM PICKERINGVetreat date options.doc � c,, �.i .•,�. 'Yu°:..: „tax 't'?=sr^ F., r r S n U C C � O r0 � �F LLO ti v �u of r U S U G C J .� 0 U 4J 14- C C G 3 � � _ LL I� N O O N L E a) U za goLL x x ry) x x r-i rn O rn r-i Stein, Susan From: Stein, Susan 'int: Thursday, October 03, 2002 11:41 AM Archambault, Michael; Beydler, Jon; Fraverd, Leesa; Kavanagh, John; Melendez, Rick; Nicola, Kathleen; Ralphe, Susan Cc: Pickering, Tim Subject: Latest development regarding retreat dates Pursuant to a telephone conversation between Tim and George this morning, it was determined that all seven councilmembers, George, and Tim are collectively available to attend a retreat scheduled on one of the following two day periods: December 19 - 20 January 6 - 9 (any two consecutive days) These were the earliest dates available wherein all members could attend. Please bring your appt. calendars to the meeting tonight for discussion and scheduling purposes. Thanks, Sue Stein