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HomeMy WebLinkAbout2002.1003.TCREM.PacketNOTICE OF REGULAR AND EXECUTIVE
SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
Mayor Jon Beydler
Councilman Rick Melendez Councilwoman Kathy Nicola
Vice Mayor Leesa Fraverd
Councilman Mike Archambault
Councilman John Kavanagh
Councilwoman Susan Ralphe
WHEN: THURSDAY, OCTOBER 3, 2002
TIME: 5:30 P.M. (Council will meet in executive session from 5:30 to 6:30 p.m.)
6:30 P.M. REGULAR SESSION CONVENES
WHERE: TOWN HALL COUNCIL CHAMBERS
16836 EAST PALISADES BOULEVARD, BUILDING B
RULES FOR ADDRESSING THE COUNCIL — ADOPTED 1118190
,tL Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere to
the following rules of order if you wish to speak:
1.) All citizens wishing to speak must first be recognized by the Mayor.
2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has
had adequate opportunity to discuss the item.
3.) Please stand, approach the microphone and state your name and address after being called on to speak.
4.) All comments must be directed to the Mayor.
5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM.
6.) Statements should not be repetitive.
7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting.
CALL TO ORDER AND ROLL CALL — Mayor Beydler
1.) Pursuant to A.R.S. §38-431.03.A.4, VOTE TO GO INTO EXECUTIVE SESSION FOR: Discussion or consultation
with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public
body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in
settlement discussions conducted in order to avoid or resolve litigation, specifically with regards to Superior Court
Case Number CV2002-016736 and Carefree, Cave Creek vs. the FAA.
2.) RETURN TO REGULAR SESSION
CALL TO ORDER AND PLEDGE TO THE FLAG — Mayor Beydler
INVOCATION — Councilman John Kavanagh
ROLL CALL
Town of Fountain Hills Page 1 of 3 Last printed 09/26/02 5:07 PM
MAYOR'S REPORT:
The Mayor will present plaques of appreciation to the following citizens for their service on the
planning and Zoning Commission.
Robert Howes 1996 — 2002 Judy Dragiewicz 1996 — 2002 Rod Mooney 1999 - 2002
Consent Agenda:
All items listed with an asterisk (") are considered to be routine, non -controversial matters and will be enacted by one
motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all
recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a
Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an
item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
*I.) Consideration of APPROVING THE MEETING MINUTES of September 19 and 24, 2002.
*2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for
the Annual Great Fair scheduled for February 21, 22 and 23, 2003 from 10:00 a.m. to 5:00 p.m. on Friday and
Saturday and from 8:00 a.m. to 5:00 p.m. on Sunday. The event will require the closure of the Avenue of the
Fountains from Saguaro Boulevard to La Montana and Saguaro Boulevard from Parkview Avenue to El Lago
Boulevard beginning 5:30 p.m. on Thursday, February 20 and ending 6:00 a.m. on Monday, February 24, 2003.
*3.) Consideration of RESOLUTION 2002-38 abandoning whatever right, title, or interest the Town has in certain
public utility and drainage easements located at the northerly property line of Lot 19, Block 6, Plat 431 (17418 E.
El Pueblo Boulevard) as recorded in Book 151 of Maps, Page 43 Records of Maricopa County, Arizona. EA2002-
17 (stipulation included). George & Cheryl Dubois
4.) Consideration of RESOLUTION 2002-39 abandoning whatever right, title, or interest the Town has in certain
public utility and drainage easements located at the northeasterly property line of Lot 1, Block 5, Plat 605D (11259
N. Pinto Drive) as recorded in Book 164 of Maps, Page 15 Records of Maricopa County, Arizona - EA2002-19.
Bill Wolfe
*5.) Consideration of RESOLUTION 2002-40 abandoning whatever right, title, or interest the Town has in certain
public utility and drainage easements located at the northerly property line of Lot 23, Block 3, Plat 603C (15840
N. Sycamore Drive) as recorded in Book 161 of Maps, Page 43 Records of Maricopa County, Arizona. EA2002-
20. Linda & Gilbert Moyer, Jr.
*6.) Consideration of the FINAL PLAT for the 36-unit Town Center Crossing Condominiums, located at 16525 E.
Ave. of the Fountains, aka. Town Center I Final Plat, Lot 8, Case Number S2001-26.
*7.) Consideration of the FINAL PLAT for the 26-unit Villas At Firerock Condominiums, located at Firerock Country
Club Final Plat, Parcel A-2, Case Number S2001-18.
*8.) Consideration of APPROVING A CONTINUANCE OF EAGLE MOUNTAIN PARCEL 10/11 TRACT G to
November 7, 2002. Case Number S2001-27.
*9.) Consideration of APPROVING AN INDEFINITE CONTINUANCE of the discussion of AN ETHICS
POLICY for the Town of Fountain Hills to allow the Town Manager and Town Attorney sufficient time to review
the various policies suggested at the last meeting, and identify compatibility issues with the proposed policies, the
Town Code and State Statute. (This item was continued from the September 5"' Council meeting.)
10.) Consideration of APPOINTING four citizens to the Planning and Zoning Commission to fill the vacancies
Lcreated by expiring terms.
11.) Discussion with possible action on ESTABLISHING DATES for the Council retreat.
Town of Fountain Hills Page 2 of 3 Last printed 09/26/02 5:07 PM
12.) CALL TO THE PUBLIC AND ADJOURNMENT.
Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the
'ouncil. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters
raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,
individual Council members may respond to criticism, ask staff to review a matter or ask,that a matter be out on a future
DATED this 20h day of September,
Cassie B. Hansen, Director of Admi
Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the
meeting to request a reasonable accommodation to participate in this meeting or to obtain
agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office.
Town of Fountain Hills Page 3 of 3 Last printed 09/26/02 5:07 PM
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
Meeting Date: 10 — 3 — c-).�--
Attendance Roll ,`�, a
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda
Motion: ro�c�•�
Second: )2�l
_ Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice M
Kavanagh
Melendez
Nicola
Ralphe
,U,�D43roV,,- LDn
Nay
Aye I Nay
'' ells/Post Council Meeting Actions:
17
Agenda Item Number(s): 4 1
Staff Present';��
Andrew McGuire
✓
Tim Pickerin
✓
Cassie Hansen
Tom Ward
✓
Jesse Drake
✓
Others:
R 4t,^d-�
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Action Taken:
33
Approved Denied
Tabled Date:
Continued Date:
MEMORANDUM
TO: Honorable Mayor Beydler and Town Council
FROM: Bev Bender, Executive Assistant to the Town Clerk
DATE: October 1, 2002
SUBJECT: September 19, 2002 Minutes revised
Attached are the revised September 19, 2002 Town Council meeting minutes for council review.
Text to be added appears in bold font and underlined. Text deletions appear as stfilethr-ough.
Revisions were made at the request of Councilman Kavanagh and Councilwoman Ralphe.
The minutes are on the October 3, 2002 meeting agenda for your consideration.
If you have any questions, I may be contacted at 480-816-5115.
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
_ Meeting Date: ) 0-3 —a.)--
Agenda Item Number(s): 4�.
Attendance Roll
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda
Motion: I�uttL
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayo
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice M
Kavanagh
Melendez
Nicola
Ralr)he
r
Aye
st Council Meeting Actions:
Q 1 LL - J)Gl 4 t _ —
7
C to n
Nay
Staff Present:`
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
Action Taken:
ApprovDenied
a d Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting
Submitting Department:Admin
Consent:® Regular:❑
Meeting Dater 10/3/02
Contact Person: Hansen
Requesting Action:®
Tvve of Document Needing Aunroval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
® Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Prioritv (Check ADDrollrlate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
® Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only;❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: *2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain
Hills Chamber of Commerce for the Annual Great Fair scheduled for February 21, 22 and 23, 2003 from 10:00
a.m. to 5:00 p.m. on Friday and Saturday and from 8:00 a.m. to 5:00 p.m. on Sunday. The event will require the
closure of the Avenue of the Fountains from Saguaro Boulevard to La Montana and Saguaro Boulevard from
Parkview Avenue to El Lago Boulevard beginning 5:30 p.m. on Thursday, February 20 and ending 6:00 a.m. on
Monday, February 24, 2003.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: To approve the special event request. The request is a grand -
fathered event (has occurred for more than ten consecutive years in the community) and per Article 8-3
automatically appears on the event calendar. Application process and Council approval still required. At the
manager's suggestion, the entire application has not been reproduced for the packet but is available for review in
the clerk's office.
List All Attachments as Follows: Hansen memo; Tate memo.
Type(s) of Presentation: None
Signatures of Submitting Staff:
Department Head
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
Memorandum
To: Mayor Beydler
�%w Members of the Town Council
From: Cassie Hansen, Director of Administratit
Through: Tim Pickering, Town Manager
Date: 9/26/2002
Subject: Chamber of Commerce Special Event Request for the Great Fair
The Fountain Hills Chamber of Commerce is requesting Council approval of a special event request for the Great
Fair scheduled for February 21 through 23, 2003. Hours of operation are 10:00 a.m. to 5:00 p.m. on Friday and
Saturday and 8:00 a.m. to 5:00 p.m. on Sunday. The event occupies portions of the Avenue of the Fountains,
Saguaro Boulevard and Fountain Park. This is a grandfathered event that automatically appears on the event
calendar. Council approval is required.
Staff (Administration, Town Marshal, Rural Metro, Parks & Recreation, Street Superintendent) met with the event
coordinator on September 24 and reviewed all aspects of the application. The request is consistent with the past art
fairs and includes the following provisions:
- Street closures:
o Avenue of the Fountains (Saguaro to La Montana)
o Saguaro Boulevard (El Lago Boulevard to Parkview)
o Closed at 5:30 p.m., Thursday, 2/20/03
o Re -opened at 6:00 a.m. on Monday, 2/24/03
- Traffic control, security and public safety:
o Coordinated through the Marshals Department in conjunction with the Chamber, Rural Metro,
Maricopa County Sheriff's Office (MCSO), the Street Department and local merchants (please
see attached memo from Marshal Tate).
- Parking:
o Written permission from the 208 Property Owner's Association for the paved parking lots north
of the Avenue
o Written permission from MCO Properties for the dirt lots south of the Avenue
o Barricades to prevent unauthorized parking behind the community center and in the court yard
o Reserved parking for library users
- Permits:
o Use permit for Fountain Park
o Signage and site plans on file
o Receipt of certificate of insurance prior to the event
o Application complies with the major event provision for 90-day submittal
Although the application indicates that beer and wine will be included with the event, the Chamber is no longer
going to obtain a special event liquor license. A separate special event liquor license may or may not appear before
the Council prior to the Fair. Staff feels comfortable that the goal for addressing health, safety and welfare issues
has been achieved and recommends approval.
1 of 1 October 3, 2002 Agenda Item #2 Last printed 9/26/20021:05 PM 9/26/2002
TO: Cassie Hansen
FROM: Todd Tate 1�
DATE: September 24, 2002
SUBJECT: Special Event Request - 2003 Great Fair
The purpose of this memorandum is to endorse the attached special event request from the Fountain
Hills Chamber of Commerce. The request covers the annual Great Fair scheduled for February 21 st
through 23rd. It is my understanding that this will be considered at the Council session on October
3rd. I am recommending approval of this request based on the following factors:
1. Sharon Morgan, Event Coordinator for the Chamber of Commerce, has provided all
insurance and liability coverage consistent with previous years.
2. I have met with fire officials to work out an emergency medical services plan to include in
recommendations to the Chamber of Commerce. All public safety provisions will be
addressed under that plan and I am satisfied with its components.
3. Traffic and parking provisions have been arranged in conjunction with the Sheriffs Office.
The Marshal's Department will provide traffic control in the area around the event with help
from the Posse, and handle parking in the north lots. A private vendor will handle parking in
the south lots.
4. Security along the Avenue of the Fountains will be provided by the Marshal's Department
while MCSO personnel will be stationed in the park and on Saguaro under a law
enforcement plan being submitted to Sharon Morgan, event coordinator. In addition, the
Marshal's Department will assume overall responsibility for all security at the event.
5. Sharon Morgan has made arrangements to contract for a sign and marking program which
will direct visitors to the event. This has been reviewed and approved by my department.
6. Provisions have been made with Tony Marchese for traffic barricades to close Saguaro at
El Lago and Parkview. In addition, Avenue of the Fountains will be closed at Verde River
Drive and La Montana Thursday, Friday and Saturday nights.
In addition to the items outlined above, the Chamber of Commerce has secured concurrence from
the plat 208 property owners association, secured a permit for use of the park, and has notified their
members whose businesses will be effected by street closures, detours and parking.
I believe the event is well planned, will reflect credit on our community, and represents an
opportunity for civic clubs, social groups, and town merchants to benefit. I recommend approval.
MR
CHAMBER OF
COMMERCE
July 30, 2002
TO: Cassie Hansen, Town Clerk
FROM: Sharon Morgan, Event
RE: Event Permit ADDlicafions
Cassie, as per in the past any lists of artists, concessionaire's etc. will be forwarded to your office
no later than the close of business on the first day of the event. Until that time we do not have a
complete list.
Thanks.
Cc: F. Ferrara
P. Affolter
J. Ferrara
Fountain Hills Chamber of Commerce • P.O. Box 17598 • Fountain Hills, Arizona 85269-7598 • (480) 837-1654 • FAX (480) 837-3077
Special Event
Permit Application
RECEIVED Town of Fountain Hills
Office of the Town Clerk, Special Event Coordinator
AUG O 5 2002 P.O. Box 17958, 16836 E. Palisades
Fountain Hills, AZ 85268
FOUNTAIN HILLS Phone: 480-837-2003
TOWN CLERK Fax: 480-837-3145
Date of Application: Permit Application #: - P 03 - O 1
Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc.
Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
`�rtr
Section 1�.�
Application Narne Of pp scant fast, ttn
Information �0—�iZGY
(Must be completed) AGaM ne
�11/;Ft T, , jJ c/z� �� ��� ����i�G 1/
Section 2
Application
Information
(Must be completed)
Any changes shall be
submitted to the
Clerk's office prior to
the end of the I" day
of the event.
orporano rgatuzation ame or DBA �4r--o3 G41A
State o o tiou tax
sty Salds Tax
ss trees Address i
at ng Address il dilterent o_ m above) Fax / 7
fe
te
/ tt.154, Event 7
me of! rent
►ram
�A- , ' (J A,Ae
event is on pnvate property provide: Owner's name Phone
Physical Starting Point of event
M
u me event is to take place City Property, comp ele tion
w ��z/V.AW1/- yi>f3/C�4-
scnution of Event r
If the event involves sponsorslup or participation of a charity, provide the following:
Attach an additional sheet if Charity's Name 50rc u r
necessary.
Charity's Address Charity's Phone # (if different from above)
Has this event ever been held at another location? Yes �v No
If Yes, please provide the following:
Date(s)
Location(s)
Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ yesNo
If Yes, please explain:
Will there be an admission charge: 0_Yes No
If Yes, how much?
Will there be an amplified entertainment? _ Yes No
If Yes, what tvoe? t
�( /�i� L - tfl2
Attach an additions( sheet if. 21
necessary. Will there be live entertainment? Yes No
If Yes, complete the following:
Group Performance Location
e P,7/ iV5
ND i
Attach an additional sheet if Will there be any novelty items sod. p Yes No
necessary. If Yes, please describe below:
Item Vendor Selling Price(s) Tax ID tt
Attach an additional sheet if Will there be any contracted concessionaires/caterers.. es o No
necessary. If Yes, please provide the following information: (Attach an additional sheet iif necessary)
Name of Concessionaire/Caterer Address Phone Items sold Tax ID N
Town of Fountain Hills
Special Event Application
Page 2 of 10
How close are the nearest residences to the event.
Attach an additional sheet if
Will there be artists. a Yes No
necessary.
If Yes, please provide the following information:
Name of Artist Address Phone Items sold Tax ID #
/
What typeof aa—ve—r—fi—st—ng7promotion will be done prior tot the event. Yes ❑ o
a o 0 Yes o es, list stations:
© es � o es, st stations:
ewspaper s r�-t es � o es, Istnewspapers: �4 ` /G �/ � J ��
L • �+
Press a aces ❑ es o It Yes, how many:
Flyers/Posters Yes No If Yes, where distributed and attach any planned promotional materials.
Anticipated Daily Attendance: Anticipated PeakAttendance;
Attach an additional sheet if
List and d ribe the number of vehicles and/ or equipment which will be involved in the event
/y �TS
necessary.
/4— �%} °-7 lfL—r� ! / L �s
Will there be animals involved? If yes, please explain. ❑ Yes �lko
Section 3
Event Special
Will the Event include any of the following: C] Yes No If Yes, be advised that event features may require an inspection
Features
and/or special permit from the building, engineering, fire, and/or health departments.
(Please complete those
Tents or Canopies rl Yes No
applicable and include a
site plan.
Note: ljmore than 1 tent or canopy is being used a site Ian must be provided. If Yes, please provide the following information:
Number of Tents/Canopies
Size(s) VA-'e
� Z �ffN TS
Company Name i ✓`
���%tjv
��/
15 X a� 14 /g " " 'Pj
Address -se ,, -'
Contact ! PhoneNumber 1G42- 07 ra—
.5-r aysrs e
cen Flames or Cookine es r 1 No
Company Name: T � 7z—
Event features may :
require inspection Address
and/or special permits
from building, Contact Phone Number
engineering, fire,
and/or health
departments
Fireworks o Yes 90 No I Yes, please provide the following i ormation:
Company Name:
Phone Number
Temporary Fencing/Structures Yes C] No If Yes, please provide the following information:
Company Name:
Phone Number
Town of Fountain Hills Special Event Application
Page 3 of 10
04—
The site of the event trst t [tons es o / es, please
pprovt t7� o owing t ormauon:
must be adequately Company Name: /d
�_�/
served by utilities and
sanitary facilities Address
Provide a site plan clearly
depicting the location of all
signage, directional and/or
promotional that will be
used in conjunction with
the event.
Si na a shall not be posted
earlier than two weeks
prior to the first day of the
event and must be removed
within 48 hours following
the event conclusion.
Phone
Port--a-4—OlizWWaste Controles o No If Yes, please provide the following information:
The site of the/nttb
event mustbeadequately served by utilities and
saanssanitary facilities. Company
Nacre 1T r7 / G Alf-V/t
Address � cf57 /r !] V
Contact �� F! C PA^""y`Ai7C Phone Number
C
Company
Address
Contact_p�L( N Phone Number
IN]
Company Natne
VJO
Lighting/Spotlights es No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company Name:
Signs/Banners o Yes [] No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information
Company Name:
Inflatables Yes r� No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information.
Phone
Phone Number
Phone Number
&f r�
Town of Fountain Hills
Special Event Application
Page 4 of 10
Other — Description of any o r acuvmes at the event.
Section 4
Streets/Traffic
Complete those areas,
which are applicable,
and include on a site
plan showing all
requests.
Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees):
Ciry Streets Yes o No If Yes, provide the following
Street From/To Street
aiaewatKs it es 0 ivo u r es, proviae.tne to
Sidewalk From/To Sidewalk
Dates Time(s):
Date(s) Time(sl
City Alleys es P o If Yes, provide the following:
Ailey From/To Alley Date(s) Time(s)
Parking on the property Public Parking Lots t-1 Yes Ei No If Yes, provide the following:
must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.)
serve any existing Parking Lot Date(s) Time(s)
permanent uses as well
as the special event use.
Section 5
Use of Town Facilities Will any Town Facilities be used? M Yes 0 No
Complete those areas,
which are applicable, If Yes, provide the location(s).
and include on a site
plan showing all
requests.
Facility Person Contacted Phone
Will any Town Electric or Water hookups be used? C] Yes No
If Yes, provide the location LJ
If additional locations ntectnc Locauon S Service Needed (in amps)
are requested, please
Electric Location Service Needed (in amps)
attach a site plan
showing additional Water Location Service NeedecV
locations and services
needed. Water Location Service Needed
KeSponsible Person at the Event
Responsible erson s Home Address Home Phone
Responsible erson s Business Address usiness one
Pager (if applicable) Cell Phone # ( if applicable) Message # (if applicable)
Town of Fountain Hills Special Event Application
Page 5 of 10
L
-- 0��
Section 6
Event Security Will the event be using private security? ❑ Yes 0 No
(Must be completed)
Security Company:
Contact
Number of personne cote or:
Scheduled hurs personnel will at the event:
If Yes, please provide the following:
Phone (if different than above)
Will e event be requesting the services o oumam Hills MarshalsDepartment? ❑ Yes ❑ No
If Yes, please provide the following:
Town of Fountain Hills Marshals Department Contact
Phone
Number of personnel contracted or:
Scheduled ours personnel will at the event:
o schedule Deputy Marshals, please call Officers must be scheduled a minimum of three weeks prior to the event.
*After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide
above information as an amendment to the application before an event permit will be issued.
Section 7
Emergency Medical Will the event request Rural Metro's EMTs or paramedics? p Yes ❑ No If Yes, please provide the following:
Services
(Please complete items,
which are applicable.)
Section 8
Alcohol
(Please complete items,
which are applicable.)
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required permitter must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Will there be alcohol at the event Yes ❑ No
Types) of alcohol: (�
Wi e a cTl the T oTi75E sold'!
Cam_ esp oT o
Will the alcohol be given away? ❑ Yes �O No
If Yes, please provide the following:
Will event attendees be permitted to bring their own alcohol? Cl Yes ❑ No
s alcohol included in the a rmssioo price to the event. ❑ Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
11 you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event.
xtension o remise (attac copy o tate o rizona App icauon)
h
Section 9
Parade Information
(Please complete items,
which are applicable.)
letter from the chanty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany
site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided a correspo Tto
the desgtiptirf /the controls ve. Describe attendees over the age of 21 will be identified.
Assembly Area Time
Disassembly Area in>e
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Town of Fountain Hills
Special Event Application
Page 7 of 10
Section 12
Certification
(Must be completed)
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
amtstted for.
Section 13
Fees Receipt Application Fee Received
Check#_ ` 4 l �/ Date Received:
FOR USE BY
STAFF ONLY Estimate of Event Costs Collected:
Section 14
Administratively
APPROVED
or
Administratively
DENIED
EN
❑■
20
20
Date Received:
Staff Signature
Date
-------------------------------------------------------------------------------------------------------
COUNCIL EIKA roved at the pp , 20Q�Town Council Meeting.
COUNCIL O Denied at the
20_ Town Council Meeting.
Comments:--- - — - — •— —._
Town of Fountain Hills
Special Event Application
Page 10 of 10
Section 12
Certification I hereby certify that the statements made in this application are true and complete to the best of my
(Must be completed) knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
avvM-d for. /.
Section 13
Fees Receipt Application Fee Received
Check#_ ! � J l /// Date Received:
FOR USE BY
STAFF ONLY Estimate of Event Costs Collected:
Section 14
Administratively ❑ , 20
APPROVED
or
Administratively ❑ , 20
DENIED
COUNCIL
COUNCIL
Date Received:
M--Approved at the /0 ' - , 20Q own Council Meeting.
❑ Denied at the
20_ Town Council Meeting.
Comments:—_—. ------- •---------•---•---------•-------•—•—•—•------ •—•—
D .—c
r IJ�
Town of Fountain Hills Special Event Application
Page 10 of 10
Section 12
Certification I hereby certify that the statements made in this application are true and complete to the best of my
(Must be completed) knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. 1
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
applied for.
Signature ot Authonzedgent ot Applicant nt ante ere
Section 13—
Fees Receipt Application llFee Received: _
C h e c k # /� ���' Date Received:e�-
FOR USE BY Charitable Application Fee Waived:
STAFF ONLY Statute:
Estimate of Event Costs Collected:
Date Received:
Staff Signature
Section 14
Administratively ❑ , 20_
APPROVED
or
Administratively ❑ 20
DENIED
Staff Signature Date
COUNCIL qKA roved at the _
PP �� '�� , 20QAown Council Meeting.
COUNCIL ❑ Denied at the , 20_ Town Council Meeting.
Comments:—•---•—•---•—• --------------- •--------- •--------- — — — — — —---•—•---
WVINN
Town of Fountain Hills Special Event Application
Page 10 of 10
Section 12
Certification
(Must be completed)
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
App for.
tNam Here
Section 13
Fees Receipt Application Fee Received /
Check# I � 0 ly Date Received:
FOR USE BY
STAFF ONLY Estimate of Event Costs Collected:
Check# Date Received:
Town of Fountain Hills Special Event Application
Page 10 of 10
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Town of FOUNTAIN HILLS 2074
Parks and Recreation Department
Facility Use Request
16836 East Palisades Boulevard • P.O. Box 17958 • Fountain Hills, AZ 85269
Telephone • (480) 816-5152 Fax • (480) 837-6362
FA J ITY REQUESTE/
PLEASE PRINT
SPECIFIC
�W LOCATION / �1 �Z
USE DATE(S)
HO RS Unclu set-up and take -down time)
FROM TO 1p
EVENT NED
NO. ATTENDING (Include full attendance for length o vent)
OR AN[ ATION GROUP ? /
RES � /I� � _
PHONE (Home)
..i �/ k (!/
PHONE Work)
�� ��/✓
gBBIi�Ss
C� /�---�
ZIP
vy 14j, z `YES UG aT❑Ilr101cn ieeIf YESI explaKnn tic sold or items or
Will there be any large equipment moved onto the
(i.e. bles, stage, trailers, other)?
YES NO If YES, expl
-4M4_
( Will alcohol be served? ❑ YES
If YES, explain
1.�
Will alcohol be sold? YES
Will vendors be used? YES O If YES, ex lain (ie, caterer, band, other) P
Mine zze
L
D10
I have read, understood, and agree ide by the o of FOUNTAIN HILLS Park Rules outlined
on the reverse side.
SIGNATURE OF RESPONSIBLE PAR
ORGANIZATION
FOR P FFICE USE ONLY
—
%Use Fees: 1
/ � 3 5 "� • � �
Area to be left clean and damage free. Facilities to be claimed within 30 minutes of requested start time.
Alcohol Permit(s): $10.00 per sold separately. One permit valid for up to 50 drinking adults; different individual.
NO GLASS CONTAINERS.
Staff Comments Z � -1 g
Approved
Director of Parks and Recreation
Date
FOUNTAIN HILLS
MARSHALS DEPARTMENT
July 9, 2002
Sharon Morgan, Event Coordinator
Fountain Hills Chamber of Commerce
P.O. Box 17598
Fountain Hills, Arizona
Dear Sharon:
The purpose of this letter is to follow-up on our previous discussions regarding costs for the
Fountain Hills Great Fair. I have prepared a list of assignments detailing the number of officers and
the hours they will work at each post, along with the total costs.
The plan features resources from the Marshals Department, the Sheriffs Office and the Fountain
Hills Posse which I will coordinate on your behalf. This estimate includes the off duty officers of the
Marshals Department, officers of MCSO for general security and overnight security, as well as a
donation to the Posse for their services. I am projecting the total to be $22,812.00 including
dispatching services. This total includes overnight security on the Thursday night preceding the
opening of the fair and coverage for the balloon lift off.
This cost reflects a change to our current off duty rate of $29/hr. for officers and $32/hr. for
sergeants. The total is a minimum cost estimate based on prior needs. There are no extras as part of
the estimate. If we determine that a particular post is no longer needed, we will eliminate it.
However, if we determine that additional posts are needed or if officers have to stay longer than their
assigned hours, the total may be higher.
Regarding other aspects of planning for the fair, I will meet with Fire Department officials to
coordinate our law enforcement plans with their emergency medical services and fire prevention
provisions. In addition, I plan to talk with merchants who will be impacted by planned street
closures as well as hopefully prepare a press release for the newspaper prior to the event to alert
residents of changes in traffic patterns.
I know that this year's fair will be a credit to our community in general and the Chamber of
Commerce specifically. You can count on the Marshals Department to do everything possible to
ensure the safety and security of the visitors, participants, vendors, and staff who are involved in the
event.
Sinely,
Todd Tate
Interim Town Marshal
16836 E. Palisades • P.O. Box 17958 • Fountain Hills, AZ 85268 • Phone: (480) 837-8800 • Fax: (480) 837-8251
Fountain Hills Great Fair
Police Service Costs
Summary Security Services
Fountain Hills Marshals Department
Maricopa County Sheriffs Office
Maricopa County Sheriffs Posse
E
$15,228.00
$6,984.00
$600.00
Grand Total $22,812.00
Fountain Hills Great Fair
Police Service Costs
Fountain Hills Marshals Department
Number
Number
Number
of Hours
of Officers
of Days
Rate of Pay
Traffic Posts 9 am - 6 pm
La Montana & Palisades
9
1
3
$29.00
La Montana & Parkview
9
1
3
$29.00
La Montana & Ave of the Fountains
9
1
3
$29.00
Traffic Supervisor
9
1
3
$32.00
Subtotal $3,213.00
Parkina Posts 9 am - 6 DM
BankOne at Verde River 9 1 3 $29.00
Plat 208 East (Gridleys) 9 1 3 $29.00
At Large Plat 208 9 1 3 $29.00
Subtotal $2,349.00
Earl Security 6 am -9 am
Ave of the Fountains 3 2 3 $29.00
Subtotal $522.00
Securitv 9 am - 6 DM
Ave of the Fountains - West
9
2
3
$29.00
Ave of the Fountains - East
9
2
3
$29.00
Saguaro
9
1
3
$29.00
Beer Garden
9
1
3
$29.00
Relief Officer
9
1
3
$29.00
Security Supervisor
9
1
3
$29.00
Subtotal $6,264.00
Dispatch Services 10 am - 5 pm
Marshals Dispatch 7 1 3 $21.00
Chamber Booth 7 1 3 $21.00
Subtotal $882.00
Fair Cordinators 9 am - 6 pm
Fair Cordinator/Marshal 9 1 3 $32.00
Assistant Fair Cordinator 9 1 3 $32.00
Subtotal $1,728.00
FHMD Total $14,958.00
I
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JUL 17 '02 02:53PM MCOP FH
MCO Custom PROPERTIES
P.2
n
u
July 17, 2002
Ms. Sharon Morgan
Fountain Hills Chamber of Commerce
P.O. Box 17958
Fountain Hills, AZ 85269
Dear Sharon:
This is to confirm that MCO Properties will allow parking on the approximate 37 acres of its unpaved
land in Plat 208, specifically Blocks 1, 2, 7 and 8 for the Fountain Festival to be held November 8, 9
and 10, 2002, and the Great Fair scheduled for February 21, 22 and 23, 2003.
You will be required, of course, to provide the normal proof of liability insurance maning MCO
Properties as the insured party.
Good luck on these events111
Sincerely,
Hank Lickman
Vice President
HL:msp
cc: Greg Bielli
Carl Bommarito
16930 E Palisades Blvd ♦ Fountain Hills, AZ 85268 • 480-83 7 -9660
Fax 480-837-1677 ♦ wwwmcopropernes,com
RENTAL AGREEMENT
BETWEEN
N. PLAT 208 COMMON AREA PARKING LOTS
AND
FOUNTAIN HILLS CHAMBER OF COMMERCE
WHEREAS, the Fountain Hills Chamber of Commerce wishes to enter into an agreement with the Plat 208
Property Owners Association relative to renting their parking lots in the north area of Plat 208 on the north
side of Avenue of the Fountains, and
WHEREAS, the Plat 208 Property Owners Association wishes to enter into an Agreement with the
Fountain Hills Chamber of Commerce
NOW THEREFORE IT IS AGREED AS FOLLOWS:
The length of the Agreement will be two years (2) in duration, commencing with the Great Fair
Art show in February of 2002 and ending with the Fountain Festival in November of 2003 (4
events) after which time it will be open for re -negotiation.
This Agreement is non -transferable and applies only to the Plat 208 Property Owners Association
common area parking lots. If there is a sale or other disposition of the common area parking lots,
this Agreement becomes null and void and any other Agreement will be negotiated between the
Fountain Hills Chamber of Commerce and new owners.
3. This Agreement is predicated on the Fountain Hills Chamber of Commerce's ability to continue to
sponsor and produce these events and the Plat 208 Property Owners Association's ability to rent
these lots.
It is understood by all parties that in addition to rental costs, the Chamber expects to assume
additional costs for such items as barricades, security and labor, to insure adequate parking for tenants
and customers of Plat 208, and will continue to do so.
Based on the foregoing:
A. The Fountain Hills Chamber of Commerce will pay to the Plat 208 Property Owners
Association a sum of $3,000.00 per event during the first year only of this Agreement,
ending with the Fountain Festival in 2002. In the second year, the fee for the common
area parking lots will be $3,120.00 (4% increase) ending with the Fountain Festival in
2003.
6. The Fountain Hills Chamber of Commerce will continue to be responsible for any damage to the
common area parking lots, including damage to curbs caused by fairgoers during both the Fountain
Festival and Great Fair events. The Chamber will continue to use dirt ramps to minimize damage to
curbs. Prior to each event a representative from the Chamber together with a representative of the
Plat 208 Property Owners will inspect the common parking areas to note existing damages. After the
conclusion of the event, the same representatives will inspect the common parking areas to note any
new damage caused by fairgoers. Dirt ramps will be removed and correction of damages will
cornmence within 10 days after the date of the inspection.
7. The Fountain Hills Chamber of Commerce also agrees to coordinate the use of the common
parking area lots by submitting the schematic plan to the Plat 208 Board of Directors at the same
time that the plan is submitted to the Town of fountain Hills.
8. The Plat 208 Property Owners Association will allow the Fountain Hills Chamber of Commerce to
utilize the rented lots without restriction as to parking during the time of this agreement (except as
noted in Item 4 above).
9. Business owners will be allowed to display their services or products on their private property or
common areas (excluding common area parking lots). The use of space will be for the business
owner's use only and there will be no sub -letting by business owners to any other entity permitted.
Any request by a business for use of common areas must be submitted to and approved by the
Board of Directors of Plat 208 Property Owners Association.
10. This Agreement will be binding on current and future Fountain Hills Chamber of Commerce
Boards of Directors and future Boards of Plat 208 Property Owners Association, for the terms of
the Agreement. This Agreement can be terminated by either party 90 days from the date of a
written notice stating the intent of terminating the Agreement.
11. This represents the total Agreement and nothing verbal or implied other than within this paper is
recognized. Any changes by either party will be in writing and added as an addendum
N. Plat 208 Property Owners Association Fountain Hills Chamber of Commerce
3875 N. 44 h Street Suite 102 P. O. Box 17598
Phoenix, AZ 85918 Fountain Hills, AZ 85269
Signed this day of 12001
For the Fountain Hills Chamber of Commerce Board of Directors
Bruce Hansen, President
Signed: day of , 2001
In witness thereof:
Signed
day of
12001
Frank S. Ferrara
Signed
day of
12001
Paul Perreault
Signed
day of
,2001
James Vodak
Signed
day of
,2001
Judi Yates
For the N. Plat 208 Property Owners Association
James Heasley, President
Signed: day of ,2001
In witness thereof:
Signed
Vladimir Hulpach
Signed
Dan Kaufrnan
Signed
Barbara Pederson
Signed
Gordon Pittsenbarger
L79
day of ,2001
day of 12001
day of ,2001
day of ,2 001
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Contract #:
Date:
2178
05-Aug-02
Rental Contract / Permit
Printed. 05-Auq-02, 02:18 PM
User- bhughes
User: bhughes
Status: Tentative
Fountain Hills Parks & Recreation hereby grants Fountain Hills Chamber of Commerce (hereinafter called the "Licensee")
represented by Sharon Morgan, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement
contained herein and attached hereto all of which form part of this Agreement.
i) Purpose of Use Special Event
Great Fair
ii) Conditions of Use
iii) Date and Times of Use # of Bookings: 6
Starting: Thu 20 Feb 03 08:00 am
Expected: 10,000
Ending: Mon 24 Feb 03 06:00 pm
Facility Day Start Date
Start Time End Date End Time Fee Extra Fee Tax
Total
FP - Southwest Open Turf Area Thu 20-Feb-03
08:00 AM 20-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
FP - Southwest Open Turf Area Fri 21-Feb-03
08:00 AM 21-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
FP - Southwest Open Turf Area Sat 22-Feb-03
08:00 AM 22-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
FP - Northwest Open Turf Area Sun 23-Feb-03
08:00 AM 23-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
FP - Southwest Open Turf Area Sun 23-Feb-03
08:00 AM 23-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
FP - Southwest Open Turf Area Mon 24-Feb-03
08:00 AM 24-Feb-03 06:00 PM $200.00
$0.00 $0.00
$200.00
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax
Rental Total Damage Deposit Total Applied
Balance
Current
$1,200.00 $0.00 $0.00
$1,200.00 $0.00 $0.00
$1,200.00
$0.00
Balance of rental due
and payable immediately
A) Other Information
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms
and Conditions contained herein
and attached hereto, and hereby warrants and represents
that he/she executes this Permit/License on behalf of the Licensee and has sufficient
power, authority and capacity to bind the Licensee with his/her signature.
x: x:
Sharon Morgan Name:
Fountain Hills Chamber of Commerce
P.O. Box 17598
Title:
Fountain Hills AZ 85269
Home: Business #837-1654 Fountain Hills Parks & Recreation
Fax: 816-3242
Date: Date:
Page: 1
The Fountain Hills Great Fair 2003
Estimated Costs
Day One
Command Officer/Fire Marshal 9 hours @ $26.91 $242.19
Public Assist Unit 8 hours @ $14.49 $115.92
ALS Station and Crew (2) 8 hours @ $76.38 $611.04
Day One Total........ $969.15
Day Two
Command Officer/Fire Marshal 9 hours @ $26.91 $242.19
Public Assist Unit 8 hours @ $14.49 $115.92
ALS Station and Crew (2) 8 hours @ $76.38 $611.04
Day Two Total........ $969.15
Day Three
Command Officer/Fire Marshal 9 hours @ $26.91 $242.19
Public Assist Unit 9 hours @ $14.49 $130.14
ALS Station and Crew (2) 9 hours @ $76.38 $687.42
Day Three Total........ $1,059.75
Event Standby Estimated Total=$2,998.05
Cost structure is as indicated above, this is an estimate of projected costs for the Fountain Hills
Chamber of Commerce 2003 Great Fair. In addition, if situations dictate, the chief and/or his
designee have the right to summon additional units at the expressed rates and expense of the
ev t sponsor. It is our intention that all events in the Town of Fountain Hills are safe and
co r inated to the benefit of our guests.
hief Scott LaGreca Date
Fountain Hills Rural/Metro Fire Department
As the representative of the Fountain Hills Chamber of Commerce, I agree to the conditions of
this contra and the estimated cost structure. I hereby graWrallMof Fountain Hills the
St y edical Co or the 2003 Great Fair.
Sharon Morgan
Fountain Hills Chamb r of Commerce
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
-3g
Meeting Date: f (�— 3 —O .J--
Agenda Item Number(s):
Attendance Roll .
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Staff Present:
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
Consent Agenda I Y), ne n., c_ t 117-, V .T
Motion:
r&,ja.d-
Second:
�-L
Holl Gall
Archambault
Beydler, May
Fraverd, Vice
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayi
Fraverd, Vice
Kavanagh
Melendez
Nicola
Ralphe
r
Aye I Nay
Aye I Nay
No Post Council Meeting Actions:
Q LcC M.� f.� i �+ m a -Q- CD
Action Taken:
Approved Denied
a ed Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting
Submitting Department: Public Works
Consent:® Regular:❑
Meeting Date: 10/3/02
Contact Person: Art Candelaria/Janice Baxter
Requesting Action:❑
Tvve of Document Needing ADDroval (Check all that a
❑ Public Hearing ® Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council' Priority (Check Annronriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
® Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only:❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of Resolution 2002-38 abandoning whatever right, title, or interest
the Town has in certain public utility and drainage easements located at the northerly property line of Lot 19,
Block 6, Plat 431 (17418 E. El Pueblo Boulevard) as recorded in Book 151 of Maps, Page 43 Records of
Maricopa County, Arizona EA2002-17 (stipulation included and acknowledged on the staff report). George &
Cheryl Dubois
Staff Recommendation: Approve Fiscal Impact: No 00
Purpose of Item and Background Information: Mr & Mrs. Dubois submitted an application on August 15,
2002 requesting an easement abandonment for the purpose of obtaining the area to build a swimming pool.
List All Attachments as Follows: Staff Memo, Resolution and (1) Property Exhibit
Type(s) of Presentation: Consent Agenda
Signatures of Submitting Staff:
OE
Dep rtment Head o�
7 0�
Town Ma ' ger / Designee
IR
Budget Review
(if item not budgeted or exceeds budget amount)
Page 1 of 2
Chron
a
b
*ST 1989 � 4i
,bat is
Town of FOUNTAIN HILLS
Public Works Department
MEMORANDUM
TO: Honorable Mayor and Town Council
FROM: Art Candelaria, Civil Enginee
REVIEWED: Randy Harrel, Town Engineer I U
THROUGH: Tom Ward, Director of Public Works
DATE: September 16, 2002
RE: Easement Abandonment 2002-17; Resolution 2002- 38
17418 E. El Pueblo Boulevard
Plat 431, Block 6, Lot 19
George and Cheryl Dubois
This item on the Town Council's agenda is a proposal to abandon a portion of the twenty (20)
(W foot public utility and drainage easements located at the northerly property line of Lot 19, Block
b, Plat 431, (17418 E. El Pueblo Boulevard) as shown in Exhibit "A". The property owners of Lot 19
desire the assurance that any future improvements made to the lot will not be infringed upon by
the construction of utilities. Staff has received no comments to date from the adjacent property
owners.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition
to the Town's general interest in the easement. It is the professional opinion of the Engineering
Department that there is no need for the Town to retain the drainage easement proposed to be
abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -
lot drainage runoff. However, the 10' wide Public Utility Easement and Drainage Easement
along the westerly property lot line must be retained and if there is a need to access Escalante
Wash, removable fence panels will be requested to be constructed the width of the 10'
easement in the future. The property owners of Lot 19 are required to pass the developed flows
generated by the upstream lots across their property.
All affected utility companies have been notified of this abandonment proposal and have
approved of the proposed abandonment of this public utility easement.
Staff recommends adoption of Resolution 2002-_M, subject to the following stipulations:
The property owner shall install a gate or removable fence panel at the west end of the
rear fence if requested by the Town in the future, for drainage and /or utility access.
EA2002-17; Res. _ Plat 431, Blk 6, Lot 19 (17418 e. El Pueblo Blvd) Dubois
16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404
FROM : FHHS
02-19-01 09:55
From -
PHONE NC. : 480 e37 5599
Sep. 19 2002 11:34AM P4
T-405 P.04/06 F-M
Page 2 of 2
AcknmAsdged and agreed cn September 2002 by
/}b
e.
Cc: M u Dubois
S, John=
R Johnson
Wi2002-1?; Res. _ PNt 4a 1. ME. La 19 (1141%0. M P1@1rs Blvd) Dubose
IUM iau Padudu Bo.d..ar* Buil6a- C -P.O. S az t "SS - PoauWn MU9. ,%Agom WOW - (41C) IS 7 = -PAX! MM 937--14M
lv ..
When recorded, return to:
Public Works Department
Town of Fountain Hills
P.O. Box 17958
Fountain Hills, AZ 85269
RESOLUTION 2002-38
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER
RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN
TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG
THE NORTHERLY LOT LINE OF LOT 19, BLOCK 6, OF PLAT 431,
FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 151 OF MAPS,
PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property
located in the Town of Fountain Hills, may require the dedication of public streets, sewer,
water, drainage, and other utility easements or rights -of -way within any proposed
subdivision; and
WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers
of dedication of private property by easement, deed, subdivision, plat or other lawful
means; and
WHEREAS, All present utility companies have received notification of the proposed abandonment;
NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills,
Arizona as follows:
SECTION 1. That a portion of the certain twenty (20) foot public utility and drainage easements, located
along the northerly property lot line of Plat 431, Block 6, Lot 19, Fountain Hills, Arizona;
as shown in Exhibit "A"; as recorded in book 151 of maps, page 43 records of Maricopa
County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills.
Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property
owners of Lot 19 are required to pass the developed flows generated by the upstream lots
across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the
purpose of removing any potential cloud on the title to said property and that the Town in
no way attempts to affect the rights of any private party to oppose the abandonment or
assert any right resulting there from or existing previous to any action by the Town.
Resolution 2002-38
Page 1 of 2
,%` PASSED AND ADOPTED this 3`d day of October 2002.
ATTEST:
Cassie B. Hansen, Town Clerk
REVIEWED
Timot y G. Pickering, CEcD, Town Manager
FOR THE TOWN OF FOUNTAIN HILLS
Resolution 2002-38
Page 2of2
TOWN OF FOUNTAIN HILLS
EASEMENT ABANDONMENT
EXHIBIT "A"
PLAT 431 BLOCK 6 LOT 19
FL 43 \,
B 0 151 \
AGE 4�3 �\ f- P.U.E. & D.E.
\ �S\ PARCEL "C"
RETAIN 10'
P.U.E. & D.E. �q
LOT 17 i �
1 R�'23
1
�U \ 0 O9 y
t �
w ABANDON 20-
P.U.E. & D.E.
cv do
BLOCK 6 M
r �
LOT 18 LOT 19 M
CV
1 �
LOT 20
L_ ' _ 4--,3*26038_�
80 000,
&L8-_
VD �- 1,545
� f 1�i I�hLL l�`7•
rl
DATE: 8-28-02
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
Meeting Date: 10—3— p-)r—
Agenda Item Number(s):
Attendance Roll.
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
.Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda 1 b4, nhM0 (-
Motion:
Second:
Roll Call Aye Nay
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Ma
Kavanagh
Melendez
Nicola
Ralphe
Nay
Staff Present:
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
c-r aj� cm ttA-.-
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
es/Post CouGetlIft4kting Actions:
Q Q �L � tz 4-c .S i (,6 r Y c t t o�
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 10/3/02
Submitting Department: Public Works Contact Person: Art Candelaria/Janice Baxter
Consent:® Regular:❑ Requesting Action:❑
TVDe of Document Needing ADDroval (Check all that a
❑ Public Hearing ® Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Prioritv (Check ADDroariate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
® Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only:❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of RESOLUTION 2002-_19 abandoning whatever right, title, or
interest the Town has in certain public utility and drainage easements located at the northeasterly property line of
Lot 1, Block 5, Plat 605D (11259 N. Pinto Drive) as recorded in Book 164 of Maps, Page 15 Records of Maricopa
County, Arizona - EA2002-19. Bill Wolfe
Staff Recommendation: Approve Fiscal Impact: No $00
Purpose of Item and Background Information: Mr. Wolfe submitted an application on August 19, 2002
requesting an easement abandonment for the purpose of obtaining the area to build a swimming pool.
List All Attachments as Follows: Staff Memo, Resolution and (1)Property Exhibit
Type(s) of Presentation: Consent Agenda
Signatures of Submitting Staff:
— 1117'fl"0�1- lz /J�/
De rt en ea
Town Manager / Designee
M
Budget Review
(if item not budgeted or exceeds budget amount)
Chron
a
4
�
Frve9 � ,bat
is
Town of FOUNTAIN HILLS
Public Works Department
MEMORANDUM
TO: Honorable Mayor and Town Council
FROM: Art Candelaria, Civil Enginee - -
REVIEWED: Randy Harrel, Town Engineer V
THROUGH: Tom Ward, Director of Public Works
DATE: September 13, 2002
RE: Easement Abandonment 2002-19; Resolution 2002- 39
Plat 605D, Block 5, Lot 1
11259 N. Pinto Drive
Bill Wolfe
This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility
and drainage easements located at the northeasterly property line of Lot 1, Block 5, Plat 605D,
(11259 N. Pinto Drive) as shown in Exhibit "A". The property owner of Lot 1 desires the assurance
that any future improvements made to the lot will not be infringed upon by the construction of
utilities. Staff has received no comments to date from the adjacent property owners,
The Engineering Department has reviewed the site to ascertain any drainage issues in addition
to the Town's general interest in the easement. It is the professional opinion of the Engineering
Department that there is no need for the Town to retain the drainage easement proposed to be
abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -
lot drainage runoff. The property owner of Lot 1 is required to pass the developed flows
generated by the upstream lots across their property.
All affected utility companies have been notified of this abandonment proposal and have
approved of the proposed abandonment of this public utility easement.
Staff recommends adoption of Resolution 2002-33
lib
att.
Cc: B. Wolfe
M. Monroy M/M Walling
EA2002-19; Res. _, Plat 605D, Bilk 5, Lot 1 (11259 N. Pinto Dr) Wolfe
16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404
When recorded, return to:
Public Works Department
Town of Fountain Hills
P.O. Box 17958
Fountain Hills, AZ 85269
RESOLUTION 2002-39
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER
RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN
TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG
THE NORTHEASTERLY LOT LINE OF LOT 1, BLOCK 5, OF PLAT 605D,
FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 164 OF MAPS,
PAGE 15, RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property
located in the Town of Fountain Hills, may require the dedication of public streets, sewer,
water, drainage, and other utility easements or rights -of -way within any proposed
subdivision; and
WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers
of dedication of private property by easement, deed, subdivision, plat or other lawful
means; and
WHEREAS, All present utility companies have received notification of the proposed abandonment;
NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills,
Arizona as follows:
SECTION 1. That a portion of the certain ten (10) foot public utility and drainage easements, located
along the northeasterly property lot line of Plat 605D, Block 5, Lot 1, Fountain Hills,
Arizona; as shown in Exhibit "A"; as recorded in book 164 of maps, page 15 records of
Maricopa County, Arizona; is hereby declared to be abandoned by the Town of Fountain
Hills. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The
property owner of Lot 1 is required to pass the developed flows generated by the upstream
lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the
purpose of removing any potential cloud on the title to said property and that the Town in
no way attempts to affect the rights of any private party to oppose the abandonment or
assert any right resulting there from or existing previous to any action by the Town.
Resolution 2002-39
Page 1 of 2
VA" PASSED AND ADOPTED this 3rd day of October 2002.
ATTEST:
aA, �6 ai��' -
Cassie B. Hansen, Town Clerk
REVIEWED B - F
Timothy G. Pickering, CEcD, Town Manager
FOR THE TOWN OF FOUNTAIN HILLS
Resolution 2002-39
Page 2 of 2
TOWN OF FOUNTAIN HILLS
EASEMENT ABANDONMENT
EXHIBIT "A"
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
Meeting Date: / 0 -3 -��-
Attendance Roll
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Agenda Item Number(s):
Staff Present:
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type:Regular Meeting
Submitting Department: Public Works
Consent:® Regular:❑
Meeting Date: 10/3/02
Contact Person: Art Candelaria/Janice Baxter
Requesting Action:❑
Tyne of Document Needing Approval (Check all that a
❑ Public Hearing ® Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Prioritv (Check Appropriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
® Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only:[-]
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of Resolution 2002- 40 abandoning whatever right, title, or interest
the Town has in certain public utility and drainage easements located at the northerly property line of Lot 23,
Block 3, Plat 603C (15840 N. Sycamore Drive) as recorded in Book 161 of Maps, Page 43 Records of Maricopa
County, Arizona EA2002-20. Linda & Gilbert Moyer, Jr.
Staff Recommendation: Approve Fiscal Impact: No $00
Purpose of Item and Background Information: Mr & Mrs. Dubois submitted an application on August 27,
2002 requesting an easement abandonment for the purpose to facilitate construction of a retaining wall.
List All Attachments as Follows: Staff Memo, Resolution and (1) Property Exhibit
Type(s) of Presentation: Consent Agenda
Signatures of Submitting Staff:
Dep tment Head
01
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
Chron
�TAIN
— 4
that is
is An"�
Town of FOUNTAIN HILLS
Public Works Department
MEMORANDUM
TO: Honorable Mayor and Town Council
FROM: Art Candelaria, Civil Engineer e 9/
REVIEWED: Randy Harrel, Town Engineer L�
THROUGH: Tom Ward, Director of Public Works
DATE: September 19, 2002
RE: Easement Abandonment 2002-20; Resolution 2002- 40
Plat 603C, Block 3, Lot 23
15840 N. Sycamore Drive
Linda & Gilbert Moyer, Jr.
This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility
and drainage easements located at the northerly property line of Lot 23, Block 3, Plat 603C,
(15840 N. Sycamore Drive) as shown in Exhibit "A". The property owners of Lot 23 desire the
assurance that any future improvements made to the lot will not be infringed upon by the
construction of utilities. Staff has received no comments to date from the adjacent property
owners.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition
to the Town's general interest in the easement. It is the professional opinion of the Engineering
Department that there is no need for the Town to retain the drainage easement proposed to be
abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -
lot drainage runoff. The property owners of Lot 23 may wish to construct a retaining wall near
the northerly property line, in the future, to retain the existing slope there. The property owners of
Lot 23 are required to pass the developed flows generated by the upstream lots across their
property.
All affected utility companies have been notified of this abandonment proposal and have
approved of the proposed abandonment of this public utility easement.
Staff recommends adoption of Resolution 2002-40 .
/j b
att.
Cc: M/M Moyer M/M Baldwin M/M Leininger M/M Vanmeurs
EA2002-20; Res. Plat 603C, Blk 3, Lot 23 (15840 Sycamore Dr) Moyer
16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404
When recorded, return to:
Public Works Department
�+► Town of Fountain Hills
P.O. Box 17958
Fountain Hills, AZ 85269
RESOLUTION 2002-40
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER
RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN
TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG
THE NORTHERLY LOT LINE OF LOT 23, BLOCK 3, OF PLAT 603C,
FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 161 OF MAPS,
PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property
located in the Town of Fountain Hills, may require the dedication of public streets, sewer,
water, drainage, and other utility easements or rights -of -way within any proposed
subdivision; and
WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers
of dedication of private property by easement, deed, subdivision, plat or other lawful
means; and
WHEREAS, All present utility companies have received notification of the proposed abandonment;
NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills,
Arizona as follows:
SECTION 1. That a portion of the certain ten (10) foot public utility and drainage easements, located
along the northerly property line of Plat 603C, Block 3, Lot 23, Fountain Hills, Arizona; as
shown in Exhibit "A"; as recorded in book 161 of maps, page 43 records of Maricopa
County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills.
Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property
owners of Lot 23 are required to pass the developed flows generated by the upstream lots
across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the
purpose of removing any potential cloud on the title to said property and that the Town in
no way attempts to affect the rights of any private party to oppose the abandonment or
assert any right resulting there from or existing previous to any action by the Town.
Resolution 2002-40
Page t of 2
PASSED AND ADOPTED this 3`d day of October 2002.
ATTEST:
Cassie B. Hansen, Town Clerk
REVIEWED BY:
Timothy G. Pickering, CEcD, Town Manager
FOR THE TOWN OF FOUNTAIN HILLS
Resolution 2002-40
Page 2 of 2
PLAT 603C /
BOOK 161
\PAGE 43
� 2
\ v �J/
N�o �
i
SCALE: 1 "=4 '
DATE: 8-28 02
TOWN OF FOUNTAIN HILLS
EASEMENT ABANDONMENT
EXHIBIT "A"
PLAT 603C BLOCK 3 LOT 23
\ R
RP1;ti{)ir L.
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
Meeting Date: / U -3- 02
Attendance Roll
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda
Motion: I L F
Second: 1 1-15, 91
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayl
Fraverd, Vice
Kavanagh
Melendez
Nicola
Ralphe
r
INotes/Post Council Meeting Actions: I
1
C
Agenda Item Number(s): 4
Staff Present:
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
Action Taken:
Action Taken:
Approved enied
bled Date:
Continued Date:
Approved
Tabled
Continued
Denied
Date:
Date:
Town of Fountain Hills
Town Council Agenda Action Form
Regular Meeting
Com. Dev
Consent;® Regular:❑
Meeting Date: 10/3/02
Contact'
Person: Dana Burkhardt, Senior Planner
Requesting Action:;®
ype�of,-NiumentiNeedin �ApprovaI Check all` that apt ly)
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Priairity (Check Annronriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
® Community Development
Report Uily❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
® Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
ti Consideration of the FINAL PLAT for the 36-unit Town Center Crossing
Condominiums, located at 16525 E. Ave. of the Fountains, aka. Town Center I Final Plat, Lot 8, Case Number
S2001-26.
Approve Fiscal"Impact: No $
Purpose of Item and;Background.Information: This is a request by Gene Baker for final plat approval of
"Town Center Crossing Condominiums", a 36-unit multiple -family gated subdivision with a common pool
amenity. This project is located on Town Center I Final Plat, Lot 8. Town Council unanimously approved the
preliminary plat and special use permit on January 11, 2002. Staff recommends approval of this final plat. Please
refer to the attached Staff Report for additional details regarding this request. If you have any questions, I can be
reached at (480) 816-5138.
List All Attachments as Follows: Staff Report; Application; Final Plat Reduction
Type(s) of Presentation: N/A
Signatures of Submitting Staff:
Depar ent Head
/- -�7 Boa
(, Town anag / hesignee
Budget Review
(if item not budgeted or exceeds budget amount)
aN
TOWN of FOUNTAIN HILLS
�. a�• Community Development Department
Its? 10 •
that is )
MEMORANDUM
TO: The Honorable Mayor and Town Council
THROUGH: Timothy G. Pickering, CEcD, Town Manager
FROM: Dana Burkhardt, Senior Planner 5-
SUBJECT: Case #S2001-26; Final Plat for "Town Center Crossing Condominium", a 36
unit condominium project.
DATE: September 26, 2002
This is a request by Gene Baker for final plat approval of "Town Center Crossing Condominiums", a 36-
unit multiple -family gated subdivision with a common pool amenity. This project is located on Town
Center I Final Plat, Lot 8. Town Council unanimously approved the preliminary plat and special use permit
on January 11, 2002. Staff recommends approval of this final plat. Please refer to the attached Staff Report
for additional details regarding this request. If you have any questions, I can be reached at (480) 816-5138.
16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404
• TOWN OF FOUNTAIN HILLS
STAFF REPORT
October 3, 2002
CASE NO.:
S2001-26
PROJECT MANAGER: Dana Burkhardt, Senior Planner
LOCATION:
Final Plat Town Center 1, Lot 8
REQUEST: Consideration of the final plat for "Town Center Crossing
Condominiums", a 3.23 acre, 36 unit condominium subdivision
proposed in the "C-2" Zoning District.
DESCRIPTION:
OWNER: MCO Properties, L.P.
APPLICANT: Hallcraft Homes, Gene Baker, President
EXISTING ZONING: "C-2" Intermediate Commercial Zoning District
SURROUNDING LAND USES AND ZONING:
NORTH: Undeveloped parcel, then Bashas Plaza; zoned "C-2"
SOUTH: Villa Estates multi -family residential (SU99-01); zoned "C-2"
EAST: U.S. Federal Post Office; zoned "C-2"
WEST: Undeveloped lot; zoned "C-2"
SUMMARY:
This is a request by Gene Baker for final plat approval of "Town Center Crossing
Condominiums", a 36-unit multiple -family gated subdivision with a common pool amenity. The
existing topography was previously graded under the Town Center I Final Plat improvements.
The subdivision proposes a one-way looping drive aisle with a single vehicular ingress location
along the west property boundary, off of Avenue of the Fountains, and a single egress location
adjacent to the east property boundary. The preliminary plat was approved for a 26-foot wide
drive aisle paving design within an Access & Drainage Easement, and will be maintained
privately by the Home Owners Association. There is a five foot sidewalk loop within the project,
which connects to the proposed sidewalk along the Avenue of the Fountains.
This final plat is required to provide 81 parking spaces, three of which must be handicap
accessible. The final plat proposes a total of 81 parking spaces. Each unit has a single car
garage, with tandem parking (not counted toward required parking) areas within the garage
driveways. There are 24 covered parking spaces located adjacent to the east property boundary.,. and 16 spaces adjacent to the west property boundary. There are a total of 4 covered parking
Staff Report SU01-26
Town Center Crossing Condominiums."
October 3, 2002
Page 2
spaces and 4 uncovered parking spaces adjacent to the pool amenity area. This project proposes
a total of five handicap parking spaces.
The minimum livable area for this condominium final plat is 1,626 square feet, and the
maximum livable area is 1,941 square feet. Each unit has either a balcony or covered patio. The
maximum building height as measured from subdivision finished grade is 24'-8".
This project has been designed in conformance with the "M-3" Multiple -Family Residential Zoning
District requirements. The maximum density allowed by the "M-3" Zoning District and the 1997
Town Center Development Agreement for this lot is 38 units (12 du per acre ). The applicant is
proposing a density of 11.16 dwelling units per acre. The proposed site plan and final plat meets all
zoning and subdivision regulations, including minimum building setbacks, and maximum height
requirements.
The land disturbance requirements of the Town of Fountain Hills Subdivision Ordinance were
met at the time of the Town Center I Final Plat. This lot is allowed one hundred percent
disturbance.
F,valnation
At time of preliminary plat approval, Staff received one phone call in opposition to this project. A
resident of Villa Estates, located directly south of this site, expressed concern that the units will be
obstructing the existing views from Villa Estates. This condominium project proposes a maximum
building height of 24.75 feet for all buildings with exception to the single level covered parking
structure located along the east property boundary. The finished floor elevations of the proposed
condominiums are at minimum five feet lower in elevation than the Villa Estates Condominiums.
A commercial project on this site would be allowed a maximum building height of 40 feet. The
Town Center Crossing Condominiums project proposes a considerable reduction from the
maximum allowed building height of the "C-2" Zoning District.
The Town Council approved the preliminary plat on January 11, 2002 with a unanimous vote with
the following stipulations:
1) All improvement plans, such as landscaping, irrigation, grading and drainage plans along
with a construction assurance bond must be approved by the Town prior to final plat
approval. (in review)
2) Provide a geotechnical report, which will include percolation tests within the retention
basins. (provided)
Staff Report SU01-26
"Town Center Crossing Condominiums."
October 3, 2002
Page 3
3) Provide a traffic report/analysis to justify the design parameters and the need for the
median cut and left turn pocket lane on Avenue of the Fountains, and the required
stacking distance in front of the gate. (provided)
4) Provide a revised civil engineer prepared site plan and drainage report complying with all
preliminary plat comments, prior to final plat. (provided)
5) Revise the proposed mailbox location so it will not obstruct vehicular traffic entering the
subdivision. (provided)
6) Provide a knox lock override and opticom sensor for emergency access at the west
entrance gate. (provided)
Staff recommends Town Council approval of the final plat for "Town Center Crossing
LL Condominiums", with the following stipulations:
1) Maintain compliance with the Special Use Permit for this property as approved.
2) Prior to construction of any signage, a comprehensive sign plan for this development
shall be administratively approved.
3) Prior to final plat recordation, all subdivision improvement plans including paving,
grading and drainage, signing and striping, landscaping and irrigation plans for on and
off -site construction shall be approved by the Town.
4) Prior to final plat recordation, a construction assurance bond for all improvements
associated with this request shall be provided to the Town.
5) Prior to recordation, provide a letter of acceptance for the water service plans from
Chaparral City Water Company.
TOWN OF FOUNTAIN HILLS
COMMUNITY DEVELOPMENT DEPARTMENT
Date Filed
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Fee Paid
Accepted By
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Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
Meeting Date: / U -3 p
Attendance Roll,,-.,, r :-
Present
Absent
Archambault
Beydier,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda
Motion:
LL e
Second:
'�5 jL
Roll Call
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
Kavanagh
Melendez
Nicola
RalDhe
Nay
Aye I Nay
t Council Meeting Actions:
4D y'-L
Agenda Item Number(s): 7
Staff Present:''f
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
(.f1YAsc
Action Taken:
Approved Denied
bled Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
0
l
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting
Submitting Department: Com. Dev
Consent:® Regular:❑
Meeting Date: 10/3/02
Contact Person: Dana Burkhardt, Senior Planner
Requesting Action:®
Tvne of Document Needing Approval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Prioritv (Check Anprooriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
® Community Development
Report ©nly❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
® Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of the FINAL PLAT for the 26-unit Villas At Firerock
Condominiums, located at Firerock Country Club Final Plat, Parcel A-2, Case Number S2001-18.
Staff Recommendation: Approve Fiscal Impact: No
Purpose of Item and Background Information: This request by Hillcrest Investments & Realco, Inc., is for
approval of the Final Plat for "The Villas At Firerock Condominiums", a 26-unit multiple -family condominium
subdivision. Staff has found this land use and request for subdivision in conformance with the Fire Rock Country
Club Area Specific Plan and all applicable Zoning and Subdivision Ordinances. The preliminary plat and cut &
fill waiver for this project was approved on November 1, 2001 with stipulations.
List All Attachments as Follows: Staff Report; Memo from Jim Luebner; Application; Final Plat Reduction
Type(s) of Presentation: N/A
Signatures of Submitting Staff:
QD4artment Head_
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
7
d0F
1161
TOWN of FOUNTAIN HILLS
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O
Community Development Department
that is I
MEMORANDUM
TO: The Honorable Mayor and Town Council
THROUGH: Timothy G. Pickering, CEcD, Town Manager
FROM: Dana Burkhardt, Senior Planner
SUBJECT: Case #S2001-18; FINAL PLAT for " The Villas At Firerock
Condominiums", a 26-unit condominium subdivision located at Firerock
Country Club Final Plat, Parcel A-2.
DATE: September 26, 2002
This request by Hillcrest Investments & Realco, Inc., is for approval of the Final Plat for "The Villas At
Firerock Condominiums", a 26-unit multiple -family condominium subdivision. Staff has found this land
use and request for subdivision in conformance with the Fire Rock Country Club Area Specific Plan and all
applicable Zoning and Subdivision Ordinances. The preliminary plat and cut & fill waiver for this project
was approved on November 1, 2001 with stipulations. Staff recommends approval of this final plat. Please
refer to the attached Staff Report for additional details regarding this request. If you have any questions, I
can be reached at (480) 816-5138.
16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404
CASE NO.:
TOWN OF FOUNTAIN HILLS
STAFF REPORT
October 3, 2002
S2001-018
PROJECT MANAGER: Dana Burkhardt, Senior Planner
LOCATION: Located on the south side of Shea Blvd. and northeast of Fire Rock
Country Club, a portion of the Fire Rock Country Club Master Plat.
REQUEST: Consideration of the final plat for "The Villas At Firerock
Condominiums", a replat of FireRock Country Club Parcel "A-2",
which is a 10.74 acre, 26 unit condominium subdivision.
DESCRIPTION:
OWNER: Hillcrest Investments & Realco, Inc.
APPLICANT: David Montgomery
EXISTING ZONING: "M-1 P.U.D."
SURROUNDING LAND USES AND ZONING:
NORTH: Shea Blvd. R.O.W. and single-family residences; zoned "R1-35"
SOUTH: Fairway # 10 of Fire Rock Country Club Golf Course; zoned "OSR-2"
EAST: Fire Rock Country Club Golf Course and Shea Blvd.; zoned "OSR-2"
WEST: Fire Rock Parcel "A-1" tennis courts and real estate sales office; zoned "M-1
PUD"
SUMMARY:
This request by Hillcrest Investments & Realco, Inc., is for approval of the Final Plat for "The
Villas At Firerock Condominiums", a 26-unit multiple -family condominium subdivision. The
topography of Parcel "A-2" is steeply sloping hillside with areas of moderate to severe slopes.
Slopes of 10-20% and 20-30% are predominating throughout the proposed subdivision.
The subdivision proposes a single vehicular access point located off of Fire Rock Country Club
Drive, which serves a double -headed cul-de-sac, approximately 1,450 feet long. The preliminary
plat was approved with a modified local collector and hillside local roadway drive aisle design.
Units 101 through 114 are accessed from a 32' local road standard; units 115 through 126 are
accessed from a 26' hillside —local road standard. These roadways are located within a roadway
easement rather than a separate roadway tract, and will be maintained privately by the Home
Owners Association.
LThis Final Plat is required to provide 58 non -tandem parking spaces, and proposes 64. Each unit
Staff Report S01-18, Final Plat for
"The Villas at Fire Rock Condos."
October 3, 2002
Page 2
has a two -car garage and a tandem parking area in each driveway. There are five parking spaces
adjacent to the amenity area, two guest parking spaces southwest of unit 120, two guest parking
spaces between buildings 104 and 105, and three guest parking spaces located north of units 111
and 112.
The minimum livable area is 4,044 square feet and maximum livable area is 4,444 square feet with
a covered patio. The maximum building height is 20.53 feet as measured from natural grade.
Conformance with Fire Rock Country Club Area Specific Plan:
The General Plan Land Use Map was amended by GPA 97-01; Fire Rock Country Club Area
Specific Plan. Parcel "A" is designated for 64 attached dwelling units. Subsequently, Parcel "A"
was subdivided into two parcels, Parcel "A-1" consists of 181,663 square feet and Parcel "A-2"
consists of 468,330 square feet. Parcel "A-1" has been developed as tennis club facilities, and is
currently used as the Fire Rock development and real estate sales offices.
Staff has found this land use and request for subdivision in conformance with the Fire Rock
Country Club Area Specific Plan.
Conformance with the Subdivision Ordinance and the Zoning Ordinance
GENERAL DESCRIPTION:
As the Subdivision and Zoning Ordinances apply, and the Fire Rock Country Club Area Specific
Plan does not, this proposed subdivision and final plat meets all applicable ordinances and
regulations. The preliminary plat and cut & fill waiver was approved for this project on November
1, 2001 with the following stipulations:
1) Gain approval of a Town Council waiver to the Subdivision Ordinance requirement to
provide a 5' sidewalk on both sides of all proposed streets. Due to the hillside constraints
of the lot, the applicant has provided a 5' sidewalk on at least one side of all streets within
this subdivision. (approved)
2) Provide a geotechnical report and a revised drainage report with the final plat submittal.
(completed)
3) At the Villas entrance to Firerock County Club Drive, provide substantial sight triangles
at the proposed roadway entrance for the left -in, left -out, and right -out turns. (Use a 30
mph design speed requiring an intersection sight distance of 380'. Note: On a horizontal
curve, a shorter sight line can require a larger corner area.) Major areas on the median
north and south of the entrance and minor areas on the corner are within the sight
triangles. (completed)
4) Along Shea Boulevard, in accordance with the Firerock Country Club Master Plat,
provide a roadway slope easement for the future Shea Boulevard widening. A diagram of
Staff Report SO1-18, Final Plat for
(W "The Villas at Fire Rock Condos."
October 3, 2002
Page 3
the slope easement needed has been provided to the Developer and its extents are under
discussion. (In lieu of a 20' wide "level" maintenance access width at the top of the
slope, a plat note allowing Town maintenance access along the subdivision roadways is
acceptable, where applicable.) (completed)
5) Also, provide a traffic/pedestrian barrier at the end of the westerly cul-de-sac.
(completed)
6) Provide a water line easement to access and accommodate future fire hydrant(s) along
Shea Boulevard at 1000' intervals. Pay for the two hydrants. (provided)
7) Provide a separate tract (the Town would accept ownership of this tract) for the Cereus
Wash drainage flow channel. Extend the limits of the tract to the face of the retaining
wall and along Shea Boulevard to include for future slopes, catch basins, and pipes after
roadway widening. Provide an easement or restricted right on this parcel to allow units
113 and 114 to be developed as shown. (provided)
8) Extend the pipe outlets away from the retaining walls or provide special designs to avoid
undermining or saturating the retaining wall footings. (provided)
9) Relocate the water valve past the last water meter for units 113 and 114. This will allow
the main waterline crossing Cereus Wash to be shut off without shutting down any units.
(completed)
10) Submit the final plat documents for the replat of Parcels A-1 & A-2, show all slope,
H.P.E., wall, and any other required easements on this plat. The final plat for the Villas at
Firerock Condominiums will not be recorded with Maricopa County until the Parcel A-1
& A-2 Replat has been recorded. (in review)
The Staff recommends Town Council approval of the Final Plat for "The Villas at Fire Rock
Condominiums", with the following stipulations:
1) Prior to construction of any signage, a comprehensive sign plan for this development shall
be administratively approved.
2) Prior to final plat recordation, all subdivision improvement plans including paving, grading
and drainage, signing and striping, landscaping and irrigation plans for on and off -site
construction shall be approved by the Town.
3) Prior to final plat recordation, a construction assurance bond for all improvements
associated with this request shall be provided to the Town.
4) Prior to recordation, provide a letter of acceptance for the water service plans from
Chaparral City Water Company.
TOWN OF FOUNTAIN HILLS
COMMUNITY DEVELOPMENT DEPARTMENT
PRELIMINARY. PLAT APPLICATION -
Date Filed / Fee Paid
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Accepted By
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Plat Name/Number
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Parcel Size Number of Lots
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General Plan Land Use Designation
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Z. Y3 Act
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Date
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TO FILE THIS APPLICATION.
Subscribed and sworn before me this day of
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Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
C. Meeting Date: /C - 3 - a -,A--
AtfCrB
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Agenda Item Number(s): -4 0
Staff Present: �: a
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
Amendment:
Second:
Roll Call Aye Nay
Archambault
Beydler, Mayor
Fraverd, Vice Mayor Action Taken:
Kavanagh Approved Denied
Melendez Tabled Date:
Nicola Continued Date:
Ralphe
Notes/Post Council Meeting Actions:
ire-+. -�O Il --? -nZ
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 10/3
Submitting Department: Community Development Contact Person: Jesse Drake, AICP
Consent:® Regular:❑ Requesting Action:®
Type of Document Needing Approval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
® Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
❑ Other:
Council Prioritv (Check ADoronriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
® Community Development
Report Only:❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of APPROVING A CONTINUANCE OF EAGLE MOUNTAIN
PARCEL 10/11 TRACT G to November 7, 2002. Case Number 52001-27.
Staff Recommendation: Approve Fiscal Impact: No .$
Purpose of Item and Background Information: This is a request for a Continuance, until November 7, 2002,
of the Discussion and Possible Action regarding Tract G, Eagle Mountain Parcel 10/11. The applicant and the
applicant's attorney have requested the continuance in order that they may have the time to meet and discuss this
matter with the Town's new attorney, Mr. Andrew McGuire.
List All Attachments as Follows: none
Type(s) of Presentation: none
Signatures of Submitting Staff:
epar ent Head
v
Tow anager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
n
U
TOWN OF FOUNTAIN HILLS
MEMORANDUM
TO: The Honorable Mayor and Town Council
FROM: Jesse Drake, AICP; Interim Director of Community Development --1 D
DATE: October 3, 2002
SUBJECT: Consideration of APPROVING A CONTINUANCE OF EAGLE
MOUNTAIN PARCEL 10/11 TRACT G to November 7, 2002. Case Number
S2001-27.
This request is Consideration of a Request for Continuance until November 7, 2002, of the
Discussion and Possible Action regarding Tract G, Eagle Mountain Parcel 10/11, located north of
Mira Vista Drive between Fireridge Trail and Palisades Boulevard.
The applicant and the applicant's attorney have requested the continuance in order that they may
have the time to meet and discuss this matter with the Town's new attorney, Mr. Andrew McGuire.
Town of Fountain Hills
Council Attendance Roll - Consent Agenda Action
CMeeting Date: /b - 3 O a --
Attendance Rol > ,
Present
Absent
Archambault
Beydler,
Mayor
Fraverd,
Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Consent Agenda
Motion: I 1_ I
Second: L5I
Roll Call
Archambault
Beydler, Mayi
Fraverd, Vice
Kavanagh
Melendez
Nicola
Ralphe
vC_
Nay
Agenda Item Number(s): -�L 9
Staff Present: r
Andrew McGuire
Tim Pickering
Cassie Hansen
Tom Ward
Jesse Drake
Others:
r Action Taken:
Approved Denied
Date:
Continued Date: L n d e
Action Taken:
Notes/Post Council Meeting Actions: J
(nn4Yl t.tu & i ). A e- 'i 4 c
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting
Submitting Department: Town Manager
Consent:❑ Regular:®
Meeting Date: 10/03/02
Contact Person: Tim Pickering
Requesting Action:®
TVDe of Document Needing ADDroval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
® Other: Continuance
Council Prioritv (Check ADDronriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
® Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only:❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Consideration of approving an indefinite continuance of the discussion of an ethics
policy for the Town of Fountain Hills to allow the Town Manager and Town Attorney sufficient time to review
the various policies suggested at the last meeting, and identify compatibility issues with the proposed policies, the
Town Code and State Statute.
Staff Recommendation: Approve Fiscal Impact: No
Purpose of Item and Background Information: Indefinitely continue discussion of an ethics policy as Town
Attorney and Town Manager need time to review
List All Attachments as Follows: memo
Type(s) of Presentation: oral
Signatures of Submitting Staff:
Department Head
F
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
MEMORANDUM
TO: MAYOR BEYDLER AND TOWN COUNCILMEMBERS
FROM: TIM PICKERING, TOWN MANAGER
DATE: SEPTEMBER 26, 2002
RE: INDEFINITE CONTINUANCE OF THE DISCUSSION
REGARDING TOWN ETHICS POLICY
The Town Attorney and I are requesting additional time to review the various policies
suggested at the last meeting, and to identify compatibility issues with the proposed
policies, Town Code, and State Statute. This policy is one that is typically included in
Council procedures and guidelines, and sufficient time is required to develop it.
cc: Andrew McGuire, Town Attorney
EATIM PICKERINMethics policy memo to tc.doc
Town of Fountain Hills
Council Action
Meeting Date: I D - 3 — O Agenda Item #(s)
Public Hearing began: am/pm
'3ublic Hearing ended: am/pm
,Ielendez
'4
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice M
Kavanagh
Melendez
Nicola
Action:
Oubiish
riecordation
r
Aye I Nay
Action Taken:
Approved Deni
Tabled Date:
Continued Date:
Action Taken:
Approved
Denied
Tabled
Date:
Continued
Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Post Council Meetina Notes:
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 10/3/02
Submitting Department: Community Development Contact Person: Jesse Drake, Interim Director
Consent:❑ Regular:® Requesting Action:❑
Tvpe of Document Needing ADUroval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
® Other: P & Z Commission Appointments
Council Prioritv (Check AnDromiate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
❑ Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
® Community Development
Report Only:❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording:
Consideration of APPOINTING four citizens to the Planning and Zoning Commission to fill the vacancies created
by expiring terms.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: This is a request that the Town Council appoint four citizens to
the Fountain Hills Planning and Zoning Commission. The four vacancies on the Planning and Zoning
Commission are the result of expiration of terms for Chairman Robert Howes, Vice -Chairwoman Judy
Dragiewicz, and Commissioners Rod Mooney and Dennis Brown.
List All Attachments as Follows: Memo
Type(s) of Presentation: None
Signatures of Submitting Staff:
epa tment Head
TO 7
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
Town of Fountain Hills
• Memorandum
TO: The Honorable Mayor and Common Council
FROM: Jesse Drake, Interim Director of Community Development
THROUGH: Timothy Pickering, Town Manager
SUBJECT: Planning and Zoning Commission Appointments
DATE: September 26, 2002
The purpose of this memorandum is to request that the Town Council appoint four citizens to the
Fountain Hills Planning and Zoning Commission. The four vacancies on the Planning and
Zoning Commission are the result of expiration of terms for Chairman Robert Howes, Vice -
Chairwoman Judy Dragiewicz, and Commissioners Rod Mooney and Dennis Brown.
An advertisement for Planning and Zoning Commission applicants was placed in The Times of
Fountain Hills, from August 14 to September 11, 2002. Five people applied for the four
® vacancies, including: Dennis Brown, Tony Woodrel, Wayne Wicklund, Avril Forest, and Jerry
Caldwell.
Historically, the Mayor makes a motion, on which the Council votes.
Town of Fountain Hills
Council Action
Meeting Date: i V - 3 — D ,) -
Public Hearing began: am/pm
'ublic Hearing ended: am/pm
Lr-
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
Kavanagh
Melendez
Nicola
Ralphe
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice Mayor
'<avana h
Aelendez
Nicola
Amendment:
Second:
Roll Call
Archambault
Beydler, Mayor
Fraverd, Vice M
Kavanagh
Melendez
Nicola
Action:
Copy/Distribute/Fol low -up
File
'ublish
,Recordation
Staff Direction
Siqnatures
Ma
Nay
Agenda Item #(s) I l
J,<,,
Action TakenLApp
roved Denied
e Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Action Taken:
Approved Denied
Tabled Date:
Continued Date:
Post Council Meeting Notes:
C
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting
Submitting Department: Town Manager
Consent:❑ Regular:®
Meeting Date: 10/03/02
Contact Person: Tim Pickering
Requesting Action:®
Tvpe of Document Needing Approval (Check all that a
❑ Public Hearing ❑ Resolution
❑ Agreement ❑ Emergency Clause
❑ Special Consideration ❑ Intergovernmental Agreement
❑ Grant Submission ❑ Liquor/Bingo License Application
❑ Special Event Permit ❑ Special/Temp Use Permit
® Other: Select retreat date
Council Prioritv (Check Aimrovriate Areas):
❑ Education
❑ Public Fitness
❑ Public Safety
® Community Activities
❑ Public Works
❑ Human Service Needs
❑ Town Elections
❑ Community Development
Report Only;❑
❑ Ordinance
❑ Special Event Permit
❑ Acceptance
❑ Plat
❑ Library Services
❑ Economic Development
❑ Parks & Recreation
Regular Agenda Wording: Discussion with possible action on establishing dates for the Council retreat.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Establish date for the Council retreat
List All Attachments as Follows: memo
Type(s) of Presentation: oral
Signatures of Submitting Staff:
Department Head
Town Manager / Designee
Budget Review
(if item not budgeted or exceeds budget amount)
MEMORANDUM
TO: MAYOR BEYDLER AND TOWN COUNCILME_MBERS
FROM: TIM PICKERING, TOWN MANAGER
DATE: SEPTEMBER 26, 2002
RE: ESTABLISHING DATES FOR COUNCIL RETREAT
As you are aware, a date has not been scheduled for the Council retreat. Our retreat
facilitator, George Cappannelli, has suggested that the retreat be held in a two-day
combination for optimal effectiveness.
Since the initial planning stages for this retreat, eleven retreat date options have been
considered. None of these date options provide for all seven councilmembers to attend at
the same time. Therefore, we are requesting that you consider; 1) looking into January
2003 and beyond for dates in which all councilmembers could attend, or 2) selecting a
retreat date wherein seven members may not be able to be present.
IL Current retreat date options would be October 18-19 (Susan Ralphe is out of town and
John Kavanagh needs to leave at 12:30 on 10/29) or December 2-3 and December 9-10
(John Kavanagh is teaching those days). Rick Melendez can only make October 23-24.
Staff is requesting a discussion item with possible action for the purpose of establishing
dates for the council retreat. To facilitate this discussion, please bring your
appointment calendars with you to the Council meeting so we can agree on dates.
Staff strongly recommends a Council retreat be scheduled to allow goals to be set for
planning the future of Fountain Hills.
EATIM PICKERINGVetreat date memo to tc.doc
MEMORANDUM
C
TO: MAYOR BEYDLER AND TOWN COUNCILMEMBERS
FROM: TIM PICKERING, TOWN MANAGER
DATE: SEPTEMBER 30, 2002
RE: DATE OPTIONS FOR COUNCIL RETREAT
Attached please find October 2002 through February 2003 calendars containing dates
marked with an "X" when individual councilmembers are not available to attend the
retreat. This provides an overview of the remaining options available to schedule the
retreat dates.
The retreat facilitator has indicated that he would make every effort possible to adjust his
schedule to make the selected dates work.
EATIM PICKERINGVetreat date options.doc
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Stein, Susan
From: Stein, Susan
'int: Thursday, October 03, 2002 11:41 AM
Archambault, Michael; Beydler, Jon; Fraverd, Leesa; Kavanagh, John; Melendez, Rick;
Nicola, Kathleen; Ralphe, Susan
Cc: Pickering, Tim
Subject: Latest development regarding retreat dates
Pursuant to a telephone conversation between Tim and George this morning, it was
determined that all seven councilmembers, George, and Tim are collectively available to
attend a retreat scheduled on one of the following two day periods:
December 19 - 20
January 6 - 9 (any two consecutive days)
These were the earliest dates available wherein all members could attend. Please bring your
appt. calendars to the meeting tonight for discussion and scheduling purposes.
Thanks, Sue Stein