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2002.1107.TCRM.Packet
iN kh., o a 30 o. F.sc 1"9 y4 'hat is An�4 NOTICE OF REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Councilman Rick Melendez Vice Mayor Leesa Fraverd Councilman Mike Archambault Jon Beydler Councilwoman Kathy Nicola Councilman John Kavanagh Councilwoman Susan Ralphe WHEN: THURSDAY, NOVEMBER 7, 2002 TIME: 6:30 P.M. WHERE: TOWN HALL COUNCIL CHAMBERS 16836 EAST PALISADES BOULEVARD, BUILDING B RULES FOR ADDRESSING THE COUNCIL — ADOPTED 1118190 It is the Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere to the f^11owing rules of order if you wish to speak: All citizens wishing to speak must first be recognized by the Mayor. Z.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand, approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. CALL TO ORDER AND PLEDGE TO THE FLAG — Mayor Beydler INVOCATION — Pastor David Iverson, First Assembly of God Church ROLL CALL MAYOR'S REPORT: • Proclamation for "Arts Month" • Special Town Hall Financial Forum, Wednesday, November 13, 6:00 p.m., Community Center • Paul Nordin Birthday Party, Thursday, November 14, 5:00 - 7:00 p.m., Community Center Consent Agenda: All items listed with an asterisk (*) are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an r on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be wumoved from the Consent Agenda and considered in its normal sequence on the agenda. EAAGENDAS\REGULAR\2002\Regu1ar Session 11-7-02.doc Page 1 of 3 Last printed 11/05/02 1:42 PM *1.) Consideration of APPROVING THE MEETING MINUTES of October 17, 2002. 2.) . Consideration of the SPECIAL EVENT REQUEST submitted by Kenny Krell on behalf of 3 disciplines racing (W for the Candy Cane Run (formerly the Jingle Bell Run) scheduled for Sunday, December 15, 2002 from 4:45 p.m. to 6:30 p.m. The event will require street closures at: Avenue of the Fountains from Verde River to Saguaro; Saguaro from Palisades to El Lago. *3.) Consideration of the SPECIAL EVENT REQUEST submitted by Kenny Krell on behalf of 3 Disciplines Racing for the 10t' Annual Mountain to Fountain Run to be held on Saturday, February 22, 2003. The event will begin at 8:00 a.m., end by 10:00 a.m. and and requires one street closure on La Montana between Hamilton Drive and Saguaro Boulevard. *4.) Consideration of a FINAL PLAT for the 116-unit Balera At Firerock Condominium located at 16411 E. Shea Blvd., aka Firerock Country Club Master Plat, Parcel C, Case Number S2001-32. *5.) Consideration of RESOLUTION 2002-43 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the southerly property line of Lot 25, Block 4, Plat 605 A (15765 E. Mustang Drive) as recorded in Book 155 of Maps, Page 21 Records of Maricopa County, Arizona EA2002-23 Karen A. Clauson. *6.) Consideration of RESOLUTION 2002-44 abandoning the existing drainage easement located at the westerly property line and requests to realign the drainage easement of Lot 30, Plat 606 Amended (15204 E. Sunburst Drive) as recorded in book 428 of Maps, Page 50 Records of Maricopa County, Arizona EA2002-21, with stipulations. Gregory E. & Marilynn B. Mannion 7.) Consideration of the FINAL PLAT FOR EAGLE MOUNTAIN PARCEL 10/11 TRACT G, a proposal to re - subdivide 4.34± acres of land known as Tract "G" of Eagle Mountain Parcel 10/11 subdivision into two lots. The property is located north of Mira Vista Drive between Fireridge Trail and Palisades Boulevard. Case number S2001-27. (This item was continued from the October 3 Council meeting. On November 1, the applicant requested that the item be continued to November 21, 2002.) 8.) Consideration of the FINAL RE -PLAT for "Town Center III, Block 2", a re -subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208. Case no: S200242. 9.) Consideration of the FINAL RE -PLAT for "Town Center III, Block 7", a re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. Case no: S2002-43. 10.) Discussion with possible direction to staff regarding requests from the Downtown Development Consensus Team including a POSSIBLE TOWN INITIATION of an Abandonment of a section of Verde River Drive, south of Stewart Vista Avenue to El Lago Boulevard, in Plat 208 between Parcel 1 and Parcel 8 of the proposed Town Center III project submitted by MCO Properties. 11.) Consideration of ESTABLISHING A COMMITTEE to analyze, assess and review possible methods of financing fire and emergency medical services for Fountain Hills residents and make a recommendation to the Council regarding how the services should be funded including but not limited to placing a property tax issue on the May 2003 ballot. The item includes approval of a resolution outlining the committee's scope of work, deadlines to complete the work, and term limit of the committee. 12.) Consideration of ESTABLISHING A COMMITTEE consisting of three council members to recruit and recommend a citizen to serve on the Municipal Property Corporation. 13.) Consideration of ESTABLISHING A COMMITTEE consisting of three council members and staff to review and recommend a proposed policy of council meetings rules of procedure. 4.) CALL TO THE PUBLIC. 15.) ADJOURNMENT. E: AGENDASTEGULAR\2002\Regular Session 11-7-02.doc Page 2 of 3 Last printed 11/05/02 1:42 PM Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the Council. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters wised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may respond to criticism, ask staff to review a matter or ask that_a matter be put on a future agenda. DATED this 5th day of November, 2002, Cassie B. Hansen, Director of Administration/Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. E:\AGENDAS\REGULAR\2002\Regular Session 11-7-02.doc Page 3 of 3 Last printed 11/05/02 1:42 PM TOWN OF FOUNTAIN HILLS PROCLAMATION OFFICE OF THE MAYOR WHEREAS, in the words of Bella Lewitzky, "In times of crisis, it is to art that one can turn to find the center of a society. Societies are not remembered by their battlements, but by their art. Art is an essential reminder of what it is in life that lasts, of why one lives. Art communicates, clarifies, celebrates, mourns and remembers. What else in our lives can do this?",- and WHEREAS, according to Joan Mondale,"The arts are the signature of a nation."; and WHEREAS, President Bush stated, "From music and dance to painting and sculpting, the arts allow us to explore new worlds and to view life from another perspective. They also encourage individuals to sharpen their skills and abilities and to nurture their imagination and intellect. As a Nation, we must continue to recognized the importance of the arts in building strong and vibrant communities. "; and WHEREAS, the arts are critical to the success of Fountain Hills by having an enormous impact on its identity and defining it as an attractive destination for visitors and residents alike; and WHEREAS, recognizing the priceless value that art provides, the Fountain Hills Arts Council strives to provide a community environment that promotes the enhancement of daily living through exposure to and appreciation of a broad variety of cultural and educational experiences in Fountain Hills; and WHEREAS, to achieve this important goal, the Arts Council has adopted the following mission statement to clearly state their goals and objectives: To promote public appreciation and enjoyment of the arts through creative presentation. To support growth, development and exposure of our artistic Community. To serve and unite our community through artistic presentations that bring us together for endeavors of mutual enjoyment, education and enrichment. NOW, THEREFORE, I, Jon Beydler, Mayor of the Town of Fountain Hills, Arizona, do hereby declare November, 2002, as "ARTS MONTH" and urge all citizens to assist the Arts Council in the pursuit of their mission statement and vision for the Arts in our community. m Jon Beydler, ATTEST:,q Cassie Hansen, Director of Administration/Fn Clerk -k b,:--�— Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: _ p Attendance Roll Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: L- Second: 03 Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Ma Kavanagh Melendez Nicola Ralphe Agenda Item Number(s): l Staff Present."; . Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: L V-IA hAl). V-�- Aye I Nay Notes/Post Council Meeting Actions: Action Taken: Action Taken: - 11- D.�- Approved Denied Tabled Date: Continued Date: Approved Denied Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:® Regular:❑ Meeting Date: 11/7/02 Contact Person: Hansen Requesting Action:® TVDe of Document Needing Annroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: minutes Council Priority. (Check Amropriat& Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only: El ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: * 1.) Consideration of APPROVING THE MEETING MINUTES of October 17, 2002. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To approve the meeting minutes. List All Attachments as Follows: Last Monday, 10/28/02, draft copies of the meeting minutes from 10/17/02 were placed in the Council mail boxes. Staff has received a correction to the draft minutes. The correction will be made on Monday and revised minutes will be placed in the Council mail boxes at that time. Type(s) of Presentation: None Signatures of Submitting Staff: Department Head Town Manager / Designee 14 Budget Review (if item not budgeted or exceeds budget amount) Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: f l —_� — V. _ Attendance Roll;, :fit; Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, Mayi Fraverd, Vice Kavanagh Melendez Nicola RalDhe r Aye I Nay Notes/Post Council Meeting Actions: Agenda Item Number(s):, Staff Present:`t Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Action Taken: Action Taken: Approved Tabled Continued Denied Date: Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:® Regular:❑ Meeting Date: 11/7/02 Contact Person: Hansen Requesting Action:® Type of Document Needing Aanroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ® Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check AnDroDriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular, Agenda Wording: *2.) Consideration of the SPECIAL EVENT REQUEST submitted by Kenny Krell on behalf of 3 disciplines racing for the Candy Cane Run (formerly the Jingle Bell Run) scheduled for Sunday, December 15, 2002 from 4:45 p.m. to 6:30 p.m. The event will require street closures at: Avenue of the Fountains from Verde River to Saguaro; Saguaro from Palisades to El Lago. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To approve the special event request. The request is an annual event that provides fund raising opportunities for Fountain Hills High School track team. The event requires minimal street closures and occurs on a Sunday afternoon when traffic in the downtown area is light. Additional background information in the attached memos from Hansen and Tate. The full application is on file in the clerk's office. List All Attachments as Follows: Hansen memo; Tate memo Type(s) of Presentation: None Signatures of Submitting Staff: Department Head l /a -3/°0 Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: October 30, 2002 Town Council TH: Tim Pickering, Town Manager Z: Cassie Hansen RE: Special Event Request — Candy Cane Director of Administration/Town Clerk Run CNt Kenny Krell of 3 Disciplines Racing is requesting Council approval of a special event request for the Candy Cane Run scheduled for Sunday, December 15, 2002. Hours of the event are noon to approximately 8:30 p.m. This includes all set up and take down time. The event occupies portions of the Avenue of the Fountains, and Saguaro Boulevard from El Lago to Palisades Boulevard. This has become a popular annual event for families from Fountain Hills and the Valley. Council approval is required. Staff (Administration, Town Marshal, Parks & Recreation, Street Superintendent) met with the event coordinator on October 7 and reviewed all aspects of the application. The request is consistent with last year's request and includes the following provisions: - Street closures: o Avenue of the Fountains (Saguaro to Verde River from 12:00 to 8:30 p.m.) o Saguaro Boulevard (El Lago Boulevard to Palisades from 4:30 to 5:00 p.m.) - Traffic control, security and public safety: o Coordinated through the Marshals Department in conjunction with the Street Department and local merchants (please see attached memo from Marshal Tate) o Flyers to local businesses regarding event and street closures provided by applicant o Notification of closures in newspaper provided by Marshal Tate o All closures and barricade placement supervised by the Street Department personnel - Parking: o Public streets - Permits & Fees: o Receipt of certificate of insurance prior to the event o Sponsors obtained to pay Street Department fees o Application complies with the major event provision for 90-day submittal This event has evolved over the last three years and has become quite successful. Modifications have been made to the route and traffic plan to insure participant safety. The event takes place on a Sunday when traffic in the downtown area and disruption to local residents is minimal. This event also provides a fund-raising opportunity to the sports program at the High School. Staff feels comfortable that the goal for addressing health, safety and welfare issues and providing for the community benefit has been achieved and recommends approval. E:\MEMOMCOUNCIL\2002\11-7-02 Candy Cane Run.doc Last printed 10/30/2002 4:03 PM Page 1 of 1 FOUNTAIN HILLS MARSHALS MEMORANDUM To: Cassie Hansen, Director of Administration From: Todd Tate, Interim Town Marshal Date: 08-05-02 -5� Subject: Candy Cane and Mountain to Fountain Runs In reviewing both of these events in the past and speaking with the sergeants, I have found that no officers are required for any traffic duties from the Marshals Department during the Candy Cane Run scheduled for 12/15/02. For the Mountain to Fountain Run scheduled for 02/22/03, two officers are required at Saguaro and Fountain Hills Boulevards where runners cross the street. One officer is required at the intersection of Saguaro and La Montana, due to cross traffic. Finally, one officer is required at Saguaro and Palisades Boulevards, also due to cross traffic. We plan to cover the traffic posts with a sergeant and three officers. We plan for the sergeant and officers to be directing traffic for three hours from 7 AM to 10 AM. The off duty rate for sergeants is $32/HR. and $29/HR. for officers. The total is $357.00 for the sergeant and three officers. We have covered every Mountain to Fountain Run with at least 4 officers at the intersections listed. An additional request we have is that all barricades be moved by Street Department personnel only. If these stipulations are met we recommend that these events be approved. Thank you very much. cc Bev Bender 11h I h0^i�L YK,LN h�) 4`� k" O W w 113 1, t 6,� � k,,At --IS w"T kf.'� t _3 = 0z a rN o i- 3o - f 4-v < <F 41 o?I >" r,^ o,� ckc)w,.,- LA- � IL To: Bev Bender Town of Fountain Hills From: Kenny Krell 3 disciplines racing re: 4t' Annual Fountain Hills Candy Cane 5k & 10t' Annual Mountain to Fountain Run Hi Bev, we have attached the Rotary Club to both events through direct conversations with Todd Elwood which he presented it to the board and president. They were very happy to be associated with such positive events. Enclosed is the $200 for both event permits. If you have any questions please email me at the below address. We will as always be in Michigan for the summer. Everything is pretty much the same with the exception of getting the avenue closed earlier as indicated on the post event letter I submitted a few months ago. Both events continue to grow, and with the Candy Cane event being voted as one of the top 50 things to do in 2002 we will expect another big crowd which means more set up time. Thanks again for your assistance and have a great summer. Good Health, e Krell 3 disciplines racing PO Box 17301 Fountain Hills, AZ. 85269 480-836-0432 kenmy�cb 3disciplines.com zippsupermam'i�,yahoo.com Town of Fountain Hills Special Event Office of the Town Clerk, Special Event Coordinator P.O. Box 17958, 16836 E. Palisades Permit Application Fountain Hills, AZ 85268 Phone: 480-837-2003 Fax: 480-837-3145 Date of Application: / �� Permit Application #: Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Maior Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section I Application Information (Must be completed) �j4 z,l _= 44aso State of Incorporation Tax D> City Sales Tax E..0 • 10 ox ps.4 6 Y 1/210 "6-10 ski uussiness Street Address —Fulsiness Pnone Matting AaareSS (it aitterent orn above) Fax e;NNc/-4,F-11 On -Site vent -manager On -Site Event angers Address Phone (work) Phone ( orre) Section 2 Z 4© A4/d h7101 d.4W r, ame o vent Application Information �dE. O/C�Dvc/s�ii,�J (�C (Must be completed) Location of hvent/Strect A ess Any changes shall be event is on private property provide:Owner's name Phone submitted to the 1� Clerk's office prior to 1A) �/�0A17— O 4' COGOG✓�// .QAiI/.C��.Q f2 �i G/Tj� the end of the 1 st day Physical tarti'ng Fooint of event of the event. CC: Parks and -Recreation Department, Street Meoartment, MarshalsDev6rtment, the Fire k6shal, Other: -0 Physical errmnanon Point o event 11 Lim event is to to e place on City roperty, comp ete , cuon b �K rz�,� - a Ro vN c1�N►:,� Pa 2 av av�. aF ,�� �� �:✓s Description o vent SSAm�49 FN ku,) ice. k7ds uP do j4), o�,�J aae d>c SoN c+!/A-N d/L.CeM �A ��f �i(�t ,s +rip fvv,✓ , d o 0 a �Sv,�lciarl ur en JEceM be,2 �9 • a .►-� ,veed G'/oseJ La �,2W�` ate an tine eat oor tna/tor wi gin to set up o e event. C/i�C/D�nleS QAC/,t/q Promo event. v O &5.- 17301 rov e W, ffs 4 e - Ps 26 y omoter s Address Promoter's Phone a Avo >oRopc;2f«s, 60102ade . �'atisQd�M 1�,2 isw�aNc� hrr�a�L. Sponsor(s) of the bvent i Sponsor s address ponsor s one n F1A.,1744:-) 74/1/'If s �,�H ���d�l C',ev Cd�.✓ i��,� i the event involves sponsorship or part �t aeon o a charity, provide t e following:►�'i/S Attach an additional sheet if arny s ame bTic )'Cum •r necessary. Charity s Address Charity's Phonei Brent romabove) #(i Has this event ever been held at location? ❑ 2 another Yes No If Yes, please provide the following: Dates Location(s) Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes No If Yes, please explain: Will there be an admission charge: _Yes ❑ No If Yes, how much? 'AA0, tad 6_1:4,Q1- ��G/-�K—_ Will there be an amplified entertainment? _`0 Yes ❑ No If Yes, what type? Attach an additional sheet if Will there be live entertainment? ❑ Yes No necessary. If Yes, complete the following: Group Performance Location Scheduled Time Tax ID # Attach an additional sheet if Will there be any novelty items sold? ❑ Yes No necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID # Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? ❑ Yes I necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary) CName of Concessionaire/Caterer Address Phone Items sold Tax ID # Town of Fountain Hills Special Event Application Page 2 of 10 c2:6 s ue: �GbM, dX0Aj'j How close are the nearest residenceresidenceS to the event. Attach an additional sheet if Will there be artists? ❑ 1 es , o necessa-. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax In # .. ..a• ra, va u a ..�N• vu,V a�VU .,,V tic UVuc �. �V. lU 111C CYC.II: Itd 1 es ❑ NO a o es NO es. list stations: C� Yes N o es, list stations. ,Newspaper Ads Q res ❑ tvo it Yes. list newspapers: Press Keteases tLY Yes ❑ No It Yes, now many: LJ /7 W ycc Flyers/Posters Yes No If Yes, where distributed and attach any planned promotional materials.,*?-///fy , low 12'jy uaRs — IMO s pe-e-h-'4--fors W.Vs Anticipat�et-D—ay Atten ance. Anticipated PeakAttendance: Attach an additional sheet if List and describe the nu%per of vehicles and/ or equipment which will be involved in the event necessary. / 14,4 i / /1 V. / 7RA/Ze2 Ar4 I RR.S Will there be animals involved? If yes, please explain. ❑ Yes <o Section 3 Event Special Will the Event include any of the following: pRes [ITNo If Yes, be advised that event features may require an inspection Features and/or special permit from the building, engineering, rare, and/or health departments. i (Please complete those Tents or Canopies Yes Ei No applicable and include a Note: Ifmore than I tent or canopy, is being used, a site plan must be provided. If Yes, please provide the following information: site plan. Number of Tents/Canopies Siu(s> 16 X )O �'O 1G 20 MA J I o -VP tie Company Nacre ().iE OLOO TNT Event features may require inspection and/or special permits from building, engineering, fire, and/or health departments Phone Nurr Zoofun Yes c�rNo If Yes, please ovide the following Company Phone Number Fireworks ❑ }es g No it Yes, please provide the following imormation: Company Name: Contact Phone Number Temporary Fencing/Structures Yes m No If Yes, please provide the followQmg information: Company Name: ©J,�C'e¢G/ Address Contact Phone Number Town of Fountain Hills Special Event Application Page 3 of 10 The site of the event First Aid Location-s---E-]---V es 07 No es, p ease provide tile 1011owing t ormatton must be adequately Company Name: served by utilities and sanitary facilities Address Phone Number ort a o rite Controles ❑ o irYe-s pTrovt e the follow-in-g-UnTo—rmation: The site ofthe event must be adequately served by utilities and sanitary facilities. Company Name V . }` . Phone Electrical Services/Generators es �l o cIt es, please provide the following in ormation: Company Name ©�� Gg7n� .7000 tJ Phone Number Company Name: 40 Contact Phone Number Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Sienaee shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. Lighting/Spotlights ❑ Yes V Imo If Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Phone Number tgttstnanners rY Yes No If Yes, contact the Community Development Department as a special permit is required. Provide the following information D UK- 9AAA.Ve4 45 wM-11 a7-5 OJ= Company Name: ��DAIiaKf attl f /�.V/S� IIAIG Ch �I& amiawuies r es tp,n / o lfYes, contact the Community Development Department as a special permit is required. Provide the following information. Phone Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description ot any other activities at event. Section 4 Vw Streets/Traffic Will the event requi closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendeesl: Complete those areas, which are applicable, Cih Streets Yes No If Yes, provide the following and include on a site Street From/To plan showing all �.. O,Z' requests. /� c �AGva2a �R IISRf%5 0 es, Street Date(s) Times : Sidewalk From/To Sidewalk Date(s) Time(sl m Alleis ❑ es 9 4 No it Yes, provi e t e o owing: Alley From/Co Alley Date(s) Time(s) Parking on the property 7uotic rarKtng is es 'G'o iFi'es, provi ewe Mowing: must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.) serve any existing parking Lot R✓E 6F V0j6.1 r IA)-1; Date(s) 1Time(s) a'OO permanent uses as well �f— (x/j„ d ,zs �t�/ / J7 *oe as the special event use. own ng t-o -ways es No If Yes, provide the locatiorL Other: Section 5 Nr Use of Town Facilities Will any Town Facilities be used? Yes No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. Facility Person Contacted one Will any Town Electric or Water hookups be used? ❑ Yes No If Yes, provide the location If additional locations ectrtc ocation Service Needed (m amps) are requested, please Electric Location Service Needed tin amps) attach a site plan showing additional Water Location Service Needed locations and services needed. Water Location Service Needed Responsible erson at the Event Responsible erson's Home Address Horne Phone Responsible erson's Business AddressBusiness Phone Pager (if applicable) Cell Phone # ( if applicable) Message # (iapp tca e) Town of Fountain Hills Special Event Application Page 5 of 10 Section 6 Event Security (Must be completed) Section 7 Will the event be using private security? ❑ Yes No Security Company: If Yes, please provide the following: Contact Person Phone (if different than above) Number of personnel contracted or: Scheduled ours personnel will at the event: Will e event be requesung the services of the Fountain ffills Marshals partment. ❑ es ❑ No If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Person Phone Number oFp-ersonnel contracted or: Scheduled ours personnel will at the event: o scnedute Deputy Marshals, please call Officers must be scheduled a mimmum of three weeks pnor to the event. 'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes No If Yes, please provide the following: Services (Please complete items, which are applicable.) ura etro ontaC[ rCrSOn Phone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol Will there be alcohol at the event? ❑ Yes IN. If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol Will the alcohol be sold? o Yes ❑ No Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes Cl No s alcohol inc u e in the admission price to the event. Cl Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event. Town of Fountain Hills Special Event Application Page 6 of 10 Extension of Prerruse (attach copy of State of Arizona Application) Special vent Liquor License (attach copy of State of Arizona App [cation) It applying for a Special Event Liquor License, the following must be provided: Charity s or rganization s Name l03 Number r letter from the chanty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany the original event application. Name of Contact at Charity or Organization Phone On -Site Agent Responsible for Liquor s the event withm, of a church or school property me. ❑ Yes ❑ o What controls will used to keep attendees under the age of 21 from o taimng alcohol at the event. site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must prove a an coimspon to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more an ro of the gross revenues derived from the event be derivedfrom alcohol sues. ❑ es ❑ i o Section 9 Parade Information (Please complete items, which are applicable.) Assembly Area Time Disassembly Area I ime Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and dis-assem-Fly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE Requirements in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. Section 11 Fees A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Note: Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all non -permit fees or issued a refund after the Town expenditure review. Xi------------------------------------------------------------------------------------------------------- aning1damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION $ zoo. �.% 1� C/o Eshlmate'of Event Costs For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: LAW ENFORCEMENT FEE: TRAFFIC ENGINEERING FEE: (W FIELD SERVICE FEE: CLEANING/DAMAGE DEPOSIT: FIRE SERVICE FEE: BUILDING SAFETY FEE: ENGINEERING FEE $ OTHER FEE: $ DEPOSIT TOTAL $ /�7(aD cro Town of Fountain Hills Special Event Application Page 9 of 10 Section 12 Certification (Must be completed) Section 13 Fees Receipt FOR USE BY STAFF ONLY Section 14 I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied for. Application Fee Received: Check# Charitable Application Fee Waived: Statute: Estimate of Event Costs Collected: Check# Administratively ❑ 20— APPROVED or Administratively ❑ 20_ DENIED ------------------------------------- Staff Signature COUNCIL )j Approved at the I COUNCIL ❑ Denied at the Town of Fountain Hills M,4Y11 S �0 z`- Date Received: Date Received: Date _, 2002-Town Council Meeting. 20_ Town Council Meeting. Comments. ------------------- •--- '--------- '—•—•—•------------- •--------------------- •------- ._._._._._.. rage tU of iu KI OW 13 Jo 3fU(31�v A3UJVd S30YSfNd rl A Gib'/ i i r��'fi'GC — — — tip••• , ; ------------------ �� ; �, 1 ., , •_.n� {fey; t •►I ;(r1 , , l 1 C a--- '•� �-_-- 'j ' __-_ ✓' 1•� ""_tc_—Ya—'r__ far_ ==% `—% � _•-_ - - — - — —' �— - - — - - — - - —� -i ti 1 y - - - - - --- - ^ ,r, if�G rtTrr.�r� r Town of Fountain Hills Street Department MEMORANDUM TO: Bev Bender Executive Assistant FROM: Tony Marchese Superintendent of Streets DATE: Aug. 2, 2002 RE: Candy Cane 5K Bev, On December 15, 2002, the applicant has requested for the: Closure of Avenue of the Fountains from Verde River Drive to Saguaro Blvd., starting at 12:30 p.m. to approximately 8:30 p.m. 2. Closure of Saguaro Blvd. from Palisades Blvd. to El Lago Blvd. at 4:30 p.m. to approximately 5:00 p.m. The above closures would require that the Street Department would have to report to work at three separate times, which would be: 1. At 12:00 p.m. to close Avenue of the Fountains. 2. At 4:30 p.m. to close and open Saguaro Blvd. 3. At 8:30 p.m. to open Avenue of the Fountains. There will be a fee of $1400.00 for the closure of the above listed roads, which will include the preparation and transport of the required signs and barricades to and from the event. If the applicant chooses not to use the Town services they have the option to hire a certified barricade company who will have to submit a traffic control plan for approval by the Town prior to the event. Bender, Bev To: zippsuperman@yahoo.com; kenny@3disciplines.com Subject: Events Hi Kenny, Just wanted to give you an update. I have the cost estimates from the Street Department and the Marshals Department for the two events as follows: Candy Cane/Santa Runs: Ftn. Run(s) Estimates Marshals Department $347.00 $0 $347.00 Street Department $ 126.00 $1,400.00 $1,526.00 Event Estimates $ 473.00 $1,400.00 $1,873.00 I can make you copies of their individual memos when you are back in town. Please call when you arrive in September so that I can schedule the meeting to discuss the events in person with these departments. Bev Bender Town of Fountain Hills 480-816-5115 CC: Marshals, Street, and Parks and Recreation Departments �I Bender, Bev To: zippsuperman@yahoo.com; kenny@3disciplines.com Subject: Events Hi Kenny, Just wanted to give you an update. I have the cost estimates from the Street Department and the Marshals Department for the two events as follows: Candy Cane/Santa Runs: Ftn. Run(s) Estimates Marshals Department $347.00 $0 $347.00 Street Department $ 126.00 $1,400.00 $1,526.00 Event Estimates $ 473.00 $1,400.00 $1,873.00 I can make you copies of their individual memos when you are back in town. Please call when you arrive in September so that I can schedule the meeting to discuss the events in person with these departments. Bev Bender Town of Fountain Hills 480-816-5115 CC: Marshals, Street, and Parks and Recreation Departments Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: j j_ "p C r) Attendance Roll.; Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Agenda Item Number(s): r`3 Staff Present: � ,,,-- Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Consent Agenda IM v t✓•,, .:�� -)-, V: r k, Y1,4-EIA I PAa Motion Second: Roll Call Archambault Beydler, Mayi Fraverd, Vice Kavanagh Melendez Nicola Amendment: Second: Roll Call Archambault Beydler, May Fraverd, Vice Kavanagh Melendez Nicola RalDhe r Aye I Nay Notes/Post Council Meeting Actions: Action Taken: Action Taken: Approved Denied Tabled Date: Continued Date: Approved Tabled Continued Denied Date: Date: Town of Fountain Hills Town Council Agenda Action Form Regular Meeting Submitting Department: Admin Consent:® Regular:❑ Meeting Date: 11/7/02 Contact Person: Hansen Requesting Action:® Tvne of Document Needine ADnroval (Check all that apnl ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ® Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority. {'Check ADDronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Remilar A nda Wording: *3.) Consideration of the SPECIAL EVENT REQUEST submitted by Kenny Krell on behalf of 3 disciplines racing for the loth Annual Mountain to Fountain Run to be held on Saturday, February 22, 2003. The event will begin at 8:00 a.m., end by 10:00 a.m. and requires one street closure on La Montana between Hamilton Drive and Saguaro Boulevard. Approve Fiscat, Imp"act: No Purposd°41t tfi�Afi& Background Information: To approve the special event request. The request is an annual event that provides fund raising opportunities for Fountain Hills High School track team. The event requires minimal street closures and concludes 10:00 a.m. Additional background information in the attached memos from Hansen and Tate. The full application is on file in the clerk's office. Hansen memo; Tate memo None Department Head o-51-�� Town Nranager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: October 30, 2002 Town Council TH: Tim Pickering, Town Manager R: Cassie Hansen RE: Special Event Request — Mountain to Director of Administration/Town Clerk Fountain Race M2 Kenny Krell of 3 Disciplines Racing is requesting Council approval of a special event request for the 10t' Annual Mountain to Fountain 15K & 5K Run scheduled for Saturday, February 22, 2003. Hours of the event are 3:00 a.m. to approximately 10:00 p.m. This includes all set up and take down time. The event occupies portions of La Montana Drive from Hamilton Drive to Saguaro Boulevard and the Town Hall parking lot. The 15K race starts at McDowell Mountain Park and the route covers Fountain Hills Boulevard, Saguaro, to La Montana. This has become a popular annual event and approximately 450 runners are expected to participate. Council approval is required. Staff (Administration, Town Marshal, Parks & Recreation, Street Superintendent) met with the event coordinator on October 7 and reviewed all aspects of the application. The request is consistent with last year's request and includes the following provisions: - Street closures: o La Montana Drive (Hamilton Drive to Saguaro Boulevard, 3:00 to 10:00 a.m.) Traffic control, security and public safety: o Coordinated through the Marshals Department in conjunction with the Street Department (please see attached memo from Marshal Tate) o Notification of closures in newspaper provided by Marshal Tate o All closures and barricade placement supervised by the Street Department o Lighted barricades and advance warning signs to insure visibility with closure during the hours prior to dawn Parking: o Public streets o Town Hall parking lot Permits & Fees: o Receipt of certificate of insurance prior to the event o Sponsors obtained to pay Street Department fees o Application complies with the major event provision for 90-day submittal To minimize traffic delays for the residents, the applicant is going to implement a cut off time for the race to reduce the amount of time that racers occupy the public right of way. This event also provides a fund-raising opportunity for the Fountain Hills High School track team. Staff feels comfortable that the goal for addressing health, safety and welfare issues has been achieved and recommends approval. E:\MEM0S\C0UNCIL\2-22-03 Mountain to Fountain.doe Last printed 10/30/2002 4:00 PM Page 1 of 1 FOUNTAIN HILLS MARSHALS MEMORANDUM To: Cassie Hansen, Director of Administration From: Todd Tate, Interim Town Marshal Date: 08-05-02 �`� Subject: Candy Cane and Mountain to Fountain Runs In reviewing both of these events in the past and speaking with the sergeants, I have found that no officers are required for any traffic duties from the Marshals Department during the Candy Cane Run scheduled for 12/15/02. For the Mountain to Fountain Run scheduled for 02/22/03, two officers are required at Saguaro and Fountain Hills Boulevards where runners cross the street. One officer is required at the intersection of Saguaro and La Montana, due to cross traffic. Finally, one officer is required at Saguaro and Palisades Boulevards, also due to cross traffic. We plan to cover the traffic posts with a sergeant and three officers. We plan for the sergeant and officers to be directing traffic for three hours from 7 AM to 10 AM. The off duty rate for sergeants is $32/HR. and $29/HR. for officers. The total is $357.00 for the sergeant and three officers. We have covered every Mountain to Fountain Run with at least 4 officers at the intersections listed. An additional request we have is that all barricades be moved by Street Department personnel only. If these stipulations are met we recommend that these events be approved. Thank you very much. cc Bev Bender 0 Town of Fountain Hills Special Event Office of the Town Clerk, Special Event Coordinator • P.O. Box 17958. 16836 E. Palisades Permit Application Fountain Hills, AZ 85268 pp Phone: 480-837-2003 Fax:480-837-3145 Date of Application: ( / 2?oo� Permit Application #: 5cp o., —n 3 Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a -johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1���� Application Information (Must be completed) Corporauo rgamzatton Name or V Late of Incorporation TaxCity Sales Tax moo. /3aNW,//r us— iness3 eet ress business Fhone� ec On -Site Event Manager's Address Phone (work) Phone orne) Section 2 /A f4 u Application '"disc"` "`r" �/� ZZ Zev Information J �Oc�N �ii in1 WV& %,,1 f,,���c�s �fl,¢�;✓q �d f �� � (Must be completed) �no� Event/Street Address Any changes shall be event is on private property provide: Owner's name one submitted to the / � �"" n _ Clerk's office prior to t �D.tn�Nlr foW�ti D��iccs = S/� �Gft%p � �dd,ifi►►/� t�Mi-1� �< the end of the J." day Physical StartmgPom�of event of the event. CC: Parks and Recreation Department, Street Marshals Department, the Fire Marshal, Other: _ OL6 Tat. w 0/95 ocr 5-k w- !S-_I� Physical erminauon Point o event If the event is to take place on City roperq, compete coon 6 /rile 4- rK ,e scnption of Event F6. J2, :W3 ae r vent f ante ate// vtet at Coordinator will begin to set up for the c � Clt.iG ialral � �: RAG/Nq 'ov Fi✓isr/ io; ad rrUmULCr UL me •VCIIt. V PO (3ox FV301 k2,,. t�SZ69 promoter S ACICIress omoter s Phone e AM Aae-,Q. m owee._ ,F � c, C'G9e6 aaa.y —7ponsor(s) of the Event e Sponsor's address Sponsor's Phone the event involves sponsorship or participation of a charity, provide the following: E. Y- 1 -5, TI2�G� Tr- - t-M Attach an additional sheet ifiiarity s Name DTIc)T<um r necessary. ny s Address Chanty s Phone # (it different fromabove) Has this event ever been held at another location? r i Yes El No If Yes, please provide the following: Dates Location(s) /99�1 - acx�o die'. Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _4Z No If Yes, please explain: Will there be an admission charge: _Yes �/ No If Yes, how much? 49/�Oo �;20. 00 Will there be an amplified entertainment? _RfYes No If Yes, what type? Attach an additional sheet if Will there be live entertainment? 11 Yes No necessary. If Yes, complete the following: Group Performance Location Scheduled Time Tax ID # Attach an additional sheet if necessary. W in mere De any novelty items sofa: ❑ Yes gr [NO If Yes, please describe below: Item Vendor Selling Price(s) Tax ID # Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? ❑ Yes necessary. If Yes, please provide the following information: (Attach an additional sheet ifnecessary) Name of Concessionaire/Caterer Address Phone Items sold Tax ID # Town of Fountain Hills Special Event Application Page 2 of 10 are Attach an additional sheet if Will there be artists. ED Yes 0�.N o necessary. If Yes, please provide the following information: +.� Name of Artist Address Phone Items sold Tax ID # Newspaper was [11,,7 es ;No a r es. tut newspapersj,� y 4� ""`! �� f-Yess a eases LJ"/es Ei No It ow many: ,n�LL Flyers/Posters � Yes No If Yes, where disOtrib`uvted and attach any planned promotional materials. 616 Q,UC� !oo o Xn—t—icipat Anticipated Peaktlen ance: Attach an additional sheet if Fist and describe the num rr�off vehicles and/ /or�equipment which will be involved in the necessary. Ali / Q'l�� %��e� , !�?."X)--', C46 d/ Olt d/i l.t Section 3 Event Special Features (Please complete those applicable and include a site plan. Event features may require inspection and/or special permits from building, engineering, fire, and/or health departments Will there be animals involved? If yes, please explain. p Yes Will the Event include any of the following: Yes U-No If Yes, be advised that event features may require an inspection and/or special permit from the building, engineering, fire, and/or health departments. Tents or Canopies Yes ❑ No Note: /fmore than I tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: Number ofTents/Canopies 16X 'MA,Q Company Name drrc�C/ O`�✓/� Contact Phone Number Open Flames or Cooking es . o es, p ease provt e t e o owing t ormataon: Company Name: Fireworks ❑ Yes V No If Yes, please provide the following information: Company Name: Phone Phone Number Phone Number Town of Fountain Hills Special Event Application Page 3 of 10 The site of the event First t ttons es o if Yes, please provide the following t ormauon: M must be adequately Company Name: served by utilities and sanitary facilities Address Phone a•iomw waste comrut V 10.1 es tvo ft Yes, please provide the following information: The site %of thhee event must be adequately rtl�H � ell y served by utilities and sanitary facilities. Company� n Name ` / M%i3'1 `Ci 4V /.ti /S an `//+ 4,/ e"f— Phone Number Electrical Services/Generators Er Yes rl No es, pleaseTfollowing information: Company Name 0JX+2 661U) J O 0 0 Company Phone Number contact Phone Number tg hn po g is es g No IJYes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: Address Contact Phone Number —31 Provide a site plan clearly ag manners 21 Yes Ei No depicting the location of all signage, directional and/or If Yes, contact the Community Development Department as a special permit is required. promotional that will � " used in conjunction withth Provide the following information !/w� O'rir�✓ the event. Company Name: Si na a shall not be posted earlier than two weeks Address prior to the first day of the event and must be removed Contact Phone Number within 48 hours following the event conclusion. Inflatables o Yes o If Yes, contact the Community Development Department as a special permit is required. Provide the following information. Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description of any other activities at the event. Section 4 Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. Parking on the property must be adequate to serve any existing permanent uses as well as the special event use. Will the event requir closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees): City Streets Yes No If Yes, provide the following Street From/To Street LR Mom A),+ SA4(JA" /AVe- Me-Do.'e-f/ IVAJ- 40 Sidewalks es jj7NO es, provt e t t Dates Time(s): 607- Sidewalk From/To Sidewalk Date(s) Time(sl City Alleys es o es, provide the following: Alley From/To Alley Date(s) Time(s) Pu tc ar ing Lots F�ees ❑ o Yes, thefllowmg: (If parking is to be on private property, written permission of the property owner must be included with the application.) Parking Lot own ng t-o -ways es No If Yes, provide the location. Date(s) Time(s) Section 5 Use of Town Facilities Will any Town Facilities be used? ❑ Yes No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. Facility Person ontacte one Will any Town Electric or Water hookups be used? Yes If Yes, provide the location If additional locations Electric Location Service Needed (in amps) are requested, please Electric Location Service Needed (m amps) attach a site plan showing additional Water Location Service Needed locations and services needed. Water Locautin Service Needed Responsible Person at the Event Responsible erson s Home Add ss Home Phone Responsible erson s Business Address Business Phone Pager (if applicable) Cell Phone # ( if applicable) Message # (if applicable) Town of Fountain Hills Special Event Application Page 5 of 10 Section 6 Event Security (Must be completed) Will the event be using private security? Yes No Security Company: If Yes, please provide the following: Phone Contact Person Phone (if different than above) Number of personnel contracted or: Scheduled ours personnel will at fix event: Will e event be requesting the services of the 1,ountain s MarshalsDepartment? ❑ Yes ❑ No If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Person Phone Number of personnel contracted or: Scheduled ours personnel will at the event: o schedule Deputy Marshals, please call Officers must be scheduled a nummum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes No If Yes, please provide the following: Services (Please complete items, which are applicable.) Rural Metro Lontact Person Phone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. *After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol will there be alcohol at the event? ❑ Yes IN. If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol: Town of Fountain Hills Will the alcohol be sold? Cl es ❑ o Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes ❑ o s alcohol included in the a aussion price to the event. ❑ Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event. Special Event Application Page 6 of 10 Extension of premise (attach copy at tate of Arizona Application) Special vent Liquor License (attach copy of State of Arizona Application) It applying for a Special hvent Liquor License. the following must be provided: Chart", s or rganization s Name lc i3 Number r letter from the charity or organization agreeing to participate as the agent for the special event liquor license is required and must accompam the original event application. Name of Contact at Charity or Organization Phone On -Site Agent Responsible for Liquor s the event within 300 of a church or school property me. ❑ Yes ❑ No What controls will used to keep attendees under the age of 21 from obtaining alcohol at the event? site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspon to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than w of the gross revenues derived train the event be derivedfrom alcohol saes. ❑ Yes ❑ No Section 9 Parade Information (Please complete items, which are applicable.) Assembly Area Time Disassembly Area Time Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 N Insurance Requirements Section 11 Fees Note: A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all non -permit fees or issued a refund after the Town expenditure review. ------------------------------------------------------------------------------------------------------------ A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 / Or FEE SUBMITTED WITH APPLICATION $ T L Charitable/Non- profit Application 7 J Fee $100 Estiiafe�;ofEvenfi Costs For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: $ LAW ENFORCEMENT FEE: $ TRAFFIC ENGINEERING FEE: $ Od FIELD SERVICE FEE: $n CLEANING/DAMAGE DEPOSIT: $ FIRE SERVICE FEE: $ BUILDING SAFETY FEE: $ ENGINEERING FEE $ OTHER FEE: $ Q6 DEPOSIT TOTAL $ 73 Town of Fountain Hills Special Event Application Page 9 of 10 ,%` Section 12 Certification (Must be completed) Section 13 Fees Receipt FOR USE BY STAFF ONLY I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event Application Fee Received: Check# Charitable Application Fee Waived: Statute: Estimate of Event Costs Collected: Check# Staff Signature Section 14 Administratively ❑ , 20_ APPROVED or Administratively ❑ , 20_ DENIED Date Receivedo Date Received: Staff Signature Date COUNCIL X Approved at the — , 20 T)-hown Council Meeting. COUNCIL ❑ Denied at the , 20_ Town Council Meeting. Comments ------------- •—•--------- •---•—•--------------------- - - - - - - -•-------•-----------------•- Town of Fountain Hills apeciai even[ Appucanon Page 10 of 10 A J R a�v Tnoa oar 3nN3AV Y1Sln v� m 13 r*t C:S:NdlNna3 30 3r"y C MNATMB 3()H3W S3MrNd 93W"d I ij _----- �•- i; 1 , r� - - - - - - - - - - - - - - - - - - - - - - - - - - - rrrG M W. , r•-•----1 , r-- v . �------� -- ti---- n I , I I „ — — -- — — — - -- Fr, W. rr; rtj*rr, r I O��TAIN a >?I; o . ... 30 — a �•� F37: 190+�������,op�� that is An"� TO: Bev Bender Executive Assistant FROM: Tony Marchese Superintendent of Streets DATE: Aug. 5, 2002 RE: Tenth Annual Fountain Run Bev, Town of Fountain Hills Street Department MEMORANDUM On February 23, 2003, the applicant has requested for the: ,3:oaa•�. 1. Closure of La Montana from Saguaro Blvd. to Hamilton Drive starting at.,&;66 a.m. to 10:00 a.m. There will be a fee of $126.00 for the closure of the above listed road, which will include the preparation and transport of the required signs and barricades to and from the event. If the applicant chooses not to use the Town services they have the option to hire a certified barricade company who will have to submit a traffic control plan for approval by the Town prior to the event. Bender, Bev To: zippersuprman@yahoo.com 'c: Tate, Todd; Marchese, Tony oubject: Events Hi Kenny, Just wanted to give you an update. I have the cost estimates from the Street Department and the Marshals Department for the two events as follows: Candy Cane/Santa Runs: Ftn. Run(s) Estimates Marshals Department $347.00 $0 $347.00 Street Department $ 126.00 $1,400.00 $1,526.00 Event Estimates $ 473.00 $1,400.00 $1,873.00 I can make you copies of their individual memos when you are back in town. Please call when you arrive in September so that I can schedule the meeting to discuss the events in person with these departments. Bev Bender Town of Fountain Hills 480-816-5115 Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: —�— U�- Attendance Roll ,._ Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe ConsentAgenda Motion: l-- Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralohe Agenda Item Number(s): Staff Andrew McGuire _ Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: r &J P I O-t Aye I Nay Notes/Post Council Meeting Actions: Action Taken: Action Taken: Approved Denied Tabled Date: Continued Date: Approved Deni Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:❑ Meeting Date: 11/7/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® TVue of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only: El ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of a FINAL PLAT for the 116-unit Balera At Firerock Condominium located at 16411 E. Shea Blvd., aka Firerock Country Club Master Plat, Parcel C, Case Number S2001-32. Staff Recommendation: Approve Fiscal Impact: No _ Purpose of Item and Background Information: This request by Sydney Developments, LLC., is for approval of the Final Plat for `Balera At Firerock Condominium", a 116-unit multiple -family condominium subdivision. Staff has found this land use and request for subdivision in conformance with the Firerock Country Club Area Specific Plan and all applicable Zoning and Subdivision Ordinances. The preliminary plat and cut & fill waiver for this project was approved on April 18, 2002 with stipulations. Staff recommends approval of this final plat. List All Attachments as Follows: Staff Report; Application; Final Plat Reduction; Letter from the Developer regarding errant golf ball protection. Type(s) of Presentation: N/A Signatures of Submitting Staff: Depa tment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: October 30, 2002 Town Council FR: Dana Burkhardt; Senior Planner vsiR. RE: S2001-32; Final Plat for "Balera at Firerock Condominium" This request is for approval of the final plat for `Balera at Firerock" a 116 unit multiple -family condominium subdivision. This project is a proposed replat of "Firerock Parcel C" Final Plat, which is located south of Shea Boulevard, west of the existing Firerock Maintenance Facility access road. On April 18, 2002 the Town Council unanimously approved the preliminary plat and cut and fill waiver for this project. Staff recommends approval of this final plat with stipulations. See the attached report for further details regarding this request. If you should have questions, please call (480) 816-5138. CASE NO.: PROJECT MANAGER: TOWN OF FOUNTAIN HILLS STAFF REPORT November 7, 2002 S2001-032 Dana Burkhardt, Senior Planner LOCATION: Located on the south side of Shea Blvd. and southwest of Fire Rock Country Club Maintenance Facility Drive, a portion of the Fire Rock Country Club Master Plat; aka Firerock Parcel "C". REQUEST: Consideration of the final plat for `Balera at Firerock" multi- family project, a 23.132-acre, 116-unit condominium subdivision. DESCRIPTION: OWNER: Sydney Firerock Developments, LLC APPLICANT: Craig Waddell, Sydney Developments, LLC EXISTING ZONING: 1IM-1 PUD" PARCEL SIZE: 23.132 acres SURROUNDING LAND USES AND ZONING: NORTH: Shea Blvd. R.O.W. and single-family residences; zoned "R1-35" SOUTH: Fire Rock Country Club Golf Course, Fairway # 12; zoned "OSR-2" EAST: Effluent Water Storage, Damn #27-1; zoned "OSR-2" WEST: Fire Rock Country Club Golf Course, Fairway # 11; zoned "OSR-2" This request by Craig Waddell, is for approval of the final plat for `Balera at Firerock" a 116 unit multiple -family condominium subdivision. This project is a proposed replat of "Firerock Parcel C" Final Plat, which is located south of Shea Boulevard, west of the existing Firerock Maintenance Facility access road. On April 18, 2002 the Town Council approved the preliminary plat and cut and fill waiver for this project. The applicant proposes a single access point from the maintenance road intersecting with Shea Boulevard. The existing access road will be fully improved as shown with the site improvements for this project. The interior street system consists of a long, looping private roadway serving 88 dwelling units, and a looped cul-de-sac road, which extends from the main loop to serve 27 units. The northwest corner of the property provides emergency vehicle access from Shea Boulevard to the cul-de-sac loop. This project proposes a 5' sidewalk on the east side of the maintenance roadway continuing east along Shea Blvd. to the parcel boundary, connecting to the future Shea Boulevard sidewalk. The sidewalk within the interior of the project is located on one side of the hillside local street as approved by Council with the preliminary plat. The individual condominium units range in size from 1,846 to 3,000 square feet in living area. Each unit contains a two -car garage and covered patio or balcony. The building heights vary from two and three stories that step down the hillside at the maximum 30-foot height above natural grade. This project includes two amenity areas, both of which contain a swimming pool, hot tub, and ramada. The required amenity parking spaces are located adjacent to the pool areas. Two additional parking spaces are located adjacent to the central mailbox south of building #31, and seven additional parking spaces are adjacent to the mailbox located north of building #49. Trash pick-up service is serviced individually for each unit, a trash container screen wall is provided adjacent to each garage. The following staff report will review several aspects of the project, including the following: 1) The subdivision's design and its conformance with the Subdivision Ordinance and the Zoning Ordinance. 2) A review of the FireRock Country Club Area Specific Plan, and the development's conformance with this plan. Conformance with the 4Lhdivision Ordinance and the Zoning Ordinance: The topography of the property for Parcel "C" is steeply sloping hillside with areas of moderate to severe slopes. Slopes of 10-20% and 20-30% are predominating throughout the proposed subdivision. This terrain is very challenging to design for the large units that are planned for this site. Staff has found this final plat request in substantial conformance with the approved preliminary plat, Zoning Ordinance, and Subdivision Ordinance. Roadway Analysis: The roadway is in conformance with the Subdivision Ordinance for the maximum cul-de-sac length and the hillside local road standard width. The cul-de-sac roadway is approximately 950 feet long and serves twenty-seven lots, exceeding the Subdivision Ordinance maximum by 12 units. The secondary emergency access point to this cul-de-sac from Shea Boulevard eliminates staff's safety concerns for the 27 units. Sidewalk Design: The 5' sidewalks as shown meets the requirement established in the Firerock Area Specific Plan. Parking Reg uire� .ments: This project is required to provide 232 parking spaces for the residences, and 24 spaces for the amenity areas, for a total of 256 spaces required. The majority of the dwelling units provide room for two tandem parking spaces within each unit's driveway. The amenity area parking spaces have been divided between the amenities and also the central mailbox locations. Staff believes the proposed distribution of parking is acceptable. Errant Golf Balls: Staff has surveyed and analyzed the unit locations and their exposure to the adjacent tee boxes and fairways. The buildings located along the tee box and fairway #11 (buildings 10 through 17) have a very unlikely chance of being hit by errant golf shots. Staff found approximately 7 golf balls in the in the vicinity of buildings 12, 13, and 14. Buildings one and two, located along Hole #12, are within 150 to 200 yards of the forward -most tee boxes of that hole. These two units are the most likely to be struck by errant golf balls. Hole #12 is a par three, approximately 180 yards in length. Staff suggests that the developer orient these units to reduce the exposure of the patios and outdoor areas of these units, and provide adequate landscaping to offer additional protection. Cut Waiver• ;%W On April 18, 2002, the Town Council approved a cut waiver with the preliminary plat. The cut waiver consists of several isolated areas for building pads and two primary hilltop locations in excess of 10 feet. The most noticeable cut will be on the crest of the formation located at the northwest corner of the property. This is the cul-de-sac loop area, approximately 135 feet south of the eastbound Shea Boulevard edge of pavement. The second area is located along the eastern slope, around buildings 46, 48, and 49. This cut will not be as noticeable from the Shea Boulevard right away. All but seven buildings propose cuts greater than 10'. Conformance with Fire Rock Country Cluh Area Specific Plan: The adopted General Plan Land Use Map was amended by GPA 97-01; Fire Rock Country Club Area Specific Plan. Parcel "C" was designated for 136 multi -family dwelling units in the Firerock Country Club Area Specific Plan. The Area Specific Plan proposes a single access location from the existing maintenance facility road, as this preliminary plat shows. Staff has found this land use and request for subdivision to be in conformance with the Fire Rock Country Club Area Specific Plan. On April 18, 2002 the Town Council unanimously approved the preliminary plat and cut and fill waiver with the following stipulations: 1) Provide a letter from Firerock LLC permitting the amount of disturbance proposed for this project. Provide a disturbance analysis showing all exempted areas with the grant of disturbance letter. 2) Provide grading contours at two -foot intervals for all roads. The applicant shall also provide grading contours at two -foot intervals for all driveways in excess of a ten percent slope gradient. 3) Revise the retaining walls within the street side setback along the maintenance road not to exceed the 3.5-foot maximum wall height allowed within this setback. 4) Revise building #35 not to exceed the maximum 30 foot building height as measured from natural grade. 5) Prior to final plat approval, the applicant shall provide an analysis and narrative explaining the measures they have taken to protect the residents of buildings 1 & 2 from errant golf ball trajectory. Significant landscaping, including but not limited to, 48 inch box trees of an approved speciesshall be provided on the landscape plan to provide additional protection for these units. 6) Submit complete landscape, irrigation, paving, striping, grading and drainage improvement plans prior to final plat approval. 7) Provide the following items with the final plat: ■ Geotechnical report ■ Revised drainage report ■ Traffic report - addendum letter 8) Shea Blvd improvements for the (maintenance building and Parcel C) road must be installed prior to certificate of occupancy. 9) Provide fire hydrants along Shea Blvd per Town Engineer's requirements. 10) Show 100-year floodplain limits. Add a drainage easement outside of floodplain line 20' wide. 11) Place/locate Buildings 12, 13, and 14 according to State Standard 5-96 ADWR. Place the buildings a distance (equal to the square root of the wash 100-year flow) from the top of bank or Qloo water surface elevation (whichever is more restrictive). 12) Provide Shea Blvd frontage slope easements per Town exhibit. 13) Provide and show limits of roadway slope easements along Shea Blvd and Parcel C access road. 14) Provide slope and drainage easements along the access road. 1%.0` 15) Widen the roadway entrance and gate areas to 20'. 16) Modify the road entrance to the minor collector road standard. 17) "T" type turnaround between Bldg 40 and Bldg 41 is required to be 16' wide, only shown as 12' wide. 18) The turnaround between building #40 and building #41 should be marked as "Fire Lane — No Parking" with signage or red curb per Ordinance. Staff recommends Town Council approval of the final plat for `Balera at Firerock Condominium", Case #2001-032 with the following stipulations: 1) Provide a letter from Firerock LLC permitting the amount of disturbance proposed for this project. Provide a disturbance analysis showing all exempted areas with the grant of disturbance letter. 2) Address all staff comments on the second improvement plan review and resubmit for Town approval. 3) Revise grades adjacent to all buildings with lower level walk out designs on the subdivision grading plans to pre-existing/natural grade as required in the Building Height definition in § 1.12 of the Zoning Ordinance. 4) Significant landscaping, including but not limited to, 48 inch box trees of an approved species shall be provided on the landscape plan to provide additional errant golf shot protection for buildings 1, 2, 3 and 4. Provide not on final plat stating that all units adjacent to the golf course may be exposed to errant golf shots. 5) Provide the following items with the final plat: ■ Geotechnical report ■ Revised drainage report ■ Retaining wall calculations and details 6) Shea Blvd improvements and the Parcel C access road must be installed prior to certificate of occupancy. 7) Provide fire hydrants along Shea Blvd near emergency access road entrance per Town Engineer's requirements. 8) Show 100-year floodplain limits, on the grading plans. Add a drainage easement outside of the floodplain line 20' wide where feasible. 9) Provide slope and drainage easements along the access road. 10) Provide a letter of acceptance from Chaparral City Water Company for the proposed water service plans prior to any permit issuance, including at risk grading or de - vegetation. 14 L 0 P TO-4 OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT Date Filed rr Fee Paid �— Accepted RAP I i 1 Plat Name/Number rl!/t LCC% Parcel Size N::•:ar cf ct.� r r� Number of Tracts Zoning General Plan Land Use Designation Ab.1 / -7/4-Y /,oef � -IrL. Density Requested (Dwelling Units Per Acre) Applicant Day Phone Address s 1i City ST Zip Owner Day Phone c, Sic. - c� Address City ST Zip Attachments (Please list) P&C 14. tii&h PL 9�r1 ��/✓r i` `'[:�I a L�LC 1/ �/1 Sc= �7•< <.�i . f� Ge C ( llziil,s L 0,0 . /t % f / 9ni C l 1.� ! L E.c � � .✓<, t �r Signature of Owner I HERBY AUTHORIZE (Please Print) Date firlc�?cX e CSC •3- MCC' A;?cecC4 TO FILE THIS APPLICATION. Subscrib and sworn before day of ��m��e,,this ARML;ommla�DDS— V�11E00 Notary Public NNOTARY pN`IE MANCORA COUNN M Comm. EX* Jw10 1�. ZOOS Seal TFH Case Number Fee Schedule Attached ^s �� N Q a FN QJ YJ� U I oZ wQ TF Z � A 0 LL R wo of N W Q N Qmz ZO F O� W E0aV)n QZO2n � }Mj� X Z f'"c^O Q N2 OLNd N WaZJ a =cv Y Wa Q0NZ HO x �Qz Ft ~tnlai Lu U Lu �� "OL, cnaQrn_ O W O W ' OOOpOrn Q U�2 -JO U U. JN=0 QF� Lu �0, OZ �R W as , o0 CO oo�Z�n F nIO,Q W YLiO Z 00 Z Y W O mN V 0Ir m h O- Q0 m m< a>�i O t, a zQ�rs z H N Z O {y0 ~ Z N Q Q Q -j-jm O 0 ZLLI W W m H 0 O ZO Q A 9 R k IVA r g £a POP 0 k �� a k 9 Jill O Ifll mid ' A R 2 Y (0 ^ ♦ U i � r Gj Sg' Q g 8 g ? 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Of w a d Nel W AS'ZI W ..OM -v-� FIREROCK PARCEL C ERRANT GOLF BALL PROTECTION From the very early stages of this project, it was understood that some units along the golf course might be reachable by errant golf shots. The Staff specifically identified buildings 1 and 2 as potentially vulnerable to errant shots, and they have asked for the following description of what is being done to provide additional protection to these buildings: 1. The initial drawings we received from FireRock show a Golf Ball Protection Zone along the left side of the par 3 12"i hole. This zone effectively increases the set backs to as much as 55 feet for buildings 1 and 2. 2. Buildings 1 and 2 setup above the fairway of 912 adding additional distance from the tee box. 3. A total of ten Palo Verde and Mesquite trees (including six 48" box trees) have been strategically placed on the landscape plan to provide additional protection from errant shots. 4. The buildings have been turned slightly away from the tee thus reducing their exposure. 5. The CC&R's go to great length to point out to prospective buyers that they are buying a home adiacent to a golf course, and that they are susceptible to being hit by errant golf shots. 2120 EAST 6Trr STREMT, surm 2 TEMPS, ARIZONA 85281 TELEPHONE (480) 967-1960 FAX (480) 967-4717 Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: 1 1- Agenda Item Number(s): Attendance Roll`` Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, May. Fraverd, Vice Kavanagh Melendez Nicola RaliDhe Notes/Post Council Meeting Actions: Staff Present-.,.'.' Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Action Taken: Approved Denied Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type Regular Meeting Meeting Date: 11/7/02 Submitting Department: Public Works Contact Person: Art Candelaria/Janice Baxter Consent: Regular:❑ Requesting Action:❑ Report Qnly,❑ Type of DocumentNeedin2 Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording Consideration of RESOLUTION 2002-43 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the southerly property line of Lot 25, Block 4, Plat 605A (15765 E. Mustang Drive) as recorded in Book 155 of Maps, Page 21 Records of Maricopa County, Arizona - EA2002-23. Karen A. Clauson Staff Recommendation: Approve Fiscal Impact: No $00 Purpose of Item and Background Information: List All Attachments as Follows: Staff Memo, Resolution and (1)Property Exhibit Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: De rtment HI iU-3/.o2, Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) N TOWN OF FOUNTAIN HILLS OFFICE OF INTER OFFICE MEMO TO: Honorable Mayor Beydler and DT: October 24, 2002 Town Council FR: Art Candelaria, Civil Engineer Easement Abandonment 2002-23 Jim Leubner, Senior Civil Engineer 4�'r�' 15765 E. Mustang Drive Thomas L. Ward, Director of Public Wo Plat 605A, Block 4, Lot 25 ' Karen A. Clauson Staff recommends adoption of Resolution 2002-43. This item on the Town Council's agenda is a proposal to abandon a portion of the ten (10) foot public utility and drainage easements located at the southerly property line of Lot 25, Block 4, Plat 605A, (15765 E. Mustang) as shown in Exhibit "A". The property owner of Lot 25 desires the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. Staff has received no comments to date from the adjacent property owners. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of fir•' the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 25 is required to pass the developed flows generated by the upstream lots across their property. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. Attachments (2) Resolution Exhibit D. Hill, Adjacent Property Owner B. Thulien, Adjacent Property Owner Karen Clauson, Owner of Property Acandelaria\jbaxter\G\EasementAbandonments2002\EA2002-23:Res43,Plat6O5A, Blk4,Lot25(15765E.MustangDrive)\Clauson.doc Chron E-1 When recorded, return to: Public Works Department Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2002-43 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE SOUTHERLY LOT LINE OF LOT 25, BLOCK 4, OF PLAT 605A, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 155 OF MAPS, PAGE 21, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and I%w WHEREAS, All present utility companies have received notification of the proposed abandonment; NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That a portion of the certain ten (10) foot public utility and drainage easements, located along the southerly property lot line of Plat 605A, Block 4, Lot 25, Fountain Hills, Arizona; as shown in Exhibit "A"; as recorded in book 155 of maps, page 21 records of Maricopa County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 25 is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. Resolution 2002-43 Page 1 of 2 N... E PASSED AND ADOPTED this 7`h day of November 2002. ATTEST: Cassie B. Hansen, Town Clerk REVIEWED BY_: Timothy G. Pickering, CEcD Town Manager FOR THE TOWN OF FOUNTAIN HILLS Resolution 2002-43 Page 2 of 2 � ikAtl\605A DOCKET 10167� PAGE 23t24 LOT 26 TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 605A BLOCK 4 LOT 25 BLOCK 4 LOT 25 ABANDON 10' �/�.CP.U.E. & D.E. SCALE: 1 "=40' DATE:10-3-02 O o sems. .o\o. Q� 1h �O LOT 24 \ lOT 23 Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: l I I - (�_- Attendance Roll, Present Absent Archambault Beydler, Mayor Fraverd, Vice Mayor .Kavanagh Melendez Nicola Ralphe Consent Agenda Motion: Second: Roll Call Archambault Beydler, May Fraverd, Vice Kavanagh Melendez Nicola Ralphe Aye Nay r Notes/Post Council Meeting Actions: Agenda Item Number(s): Staff Present:-`" Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: — y q Sva n L r,� Action Taken: Action Taken: Approved Denied Tabled Date: Continued Date: Approved Deni Tabled Date: Continued Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regulars❑ Meeting Date: 11/7/02 Contact Person: Art Candelaria/Janice Baxter Requesting Action:❑ Type of Document Needing Approval (Check all that a ® Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADt)ronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of RESOLUTION 2002-44 abandoning the existing drainage easement located at the westerly property line and requests to realign the drainage easement of Lot 30, Plat 606- Amended (15204 E. Sunburst Drive) as recorded in Book 428 of Maps, Page 50 Records of Maricopa County, Arizona - EA2002-21, with stipulations. Gregory E. & Marilynn B. Mannion Staff Recommendation: Approve Fiscal Impact: No +0 Purpose of Item and Background Information: Mr. Mannion submitted an application on August 30, 2002 to realign the westerly drainage easement on his property. Dave Montgomery of Montgomery Engineering, Fountain Hills, created the legals and exhibits which are attached to the Resolution. List All Attachments as Follows: Staff Memo, Resolution, ("A")Legal and Property Exhibit (existing drainage easement) and ("B")Legal and Property Exhibit (proposed drainage easment) and Grant of Easement signed by Mr. & Mrs. Mannion. Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: partment Head .0 Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF PUBLIC WORKS MEMO TO: Honorable Mayor Beydler and Town DT: October 29, 2002 Council FR: Art Candelaria, Civil Engineer r , RE: Easement Abandonment 2002-23 Jim Leubner, Senior Civil Engineer 15204 E. Sunburst Drive Thomas L. Ward, Director of Public Wor Plat 606-Amended, Lot 30 0 1 Gregory E. and Marilynn B. Mannion Staff recommends adoption of Resolution 2002-44 with stipulations. This item on the Town Council's agenda is a proposal to abandon the existing drainage easement, as shown in Exhibit A, located within Lot 30, Plat 606-Amended (15204 E. Sunburst Drive). The property owner has granted a replacement drainage easement, as shown in Exhibit B, attached for the Council's information. The lot owner wants to realign the drainage easement to strategically place his proposed pool and other amenities on the lot. Staff reviewed and approved the applicant's engineer's drainage analyzes and associated drainage replacement easement, and found that the new channel and easement boundary will be adequate to contain and convey the drainage flow. Staff has received no comments to date from the adjacent property owners. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that the new proposed drainage easement alignment is acceptable to replace, by separate instrument, the existing drainage easement alignment. The existing drainage easement is proposed to be abandoned with the following stipulations: Prior to the pool construction, the westerly drainage easement boundary line adjacent to the pool area is to be surveyed, stacked and fenced to assure that no structure is built within the Drainage Easement. There is to be no disturbance of any kind within the Drainage Easement that will obstruct or change the natural drainage flow alignment of water runoff through Lot 30. Enclosures: Resolution Exhibit cc: M/M Mannion Resident/Owner 15144 E. Sunburst Drive Mr. Dennis Brown ACandelaria\Jbaxter\Gdrive\EasementAbandonment2002\EA2002-21;Res2002-44,PIat606A,Lot3015204E.Sunburstdr\Mannlon 'r. When recorded, return to: Public Works Department Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2002-44 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN DRAINAGE EASEMENT SHOWN IN EXHIBIT "A" OF LOT 30, PLAT 606- AMENDED, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 428 OF MAPS, PAGE 50 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, " The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That the drainage easement shown in Exhibit "A", located on Lot 30 of Plat 606-Amended, Fountain Hills, Arizona; as recorded in book 428 of maps, page 50 records of Maricopa County, Arizona; is hereby declared to be abandoned by the Town of Fountain Hills. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. Resolution 2002-44 Page 1 of 2 11 PASSED AND ADOPTED this 7"' of November 2002. ATTEST: FOR THE TOWN OF FOUNTAIN HELS Resolution 2002-44 Page 2 of 2 EXHIBIT "A" Drainage Easement Abandonment Fountain Hills Plat 606-A Lot 30 A part of Fountain Hills Final Plat 606-A Lot 30 as recorded in Book 428, Page 50, Maricopa County records, Maricopa County, Arizona, more particularly described as follows: Commencing at the Northeast corner of said Lot 30; thence South 71 degrees 31 minutes 28 seconds West, along the North line of said Lot 30, a distance of 141.96 feet to the POINT OF BEGINNING; thence departing said line, South 12 degrees 34 minutes 58 seconds West, a distance of 32.13 feet to a point; thence South 15 degrees 30 minutes 37 seconds East, a distance of 75.30 feet to a point; thence South 02 degrees 38 minutes 58 seconds West, a distance of 73.62 feet to a point; thence South 28 degrees 35 minutes 55 seconds East, a distance of 18.18 feet to a point on the South line of said Lot 30; thence South 45 degrees 36 minutes 47 seconds West, along said line of said Lot 30, a distance of 25.98 feet to a point, thence departing said line, North 28 degrees 35 minutes 55 seconds West, a distance of 32.24 feet to a point; thence North 02 degrees 38 minutes 58 seconds East, a distance of 76.61 feet to a point; thence North 15 degrees 30 minutes 37 seconds West, a distance of 77.56 feet to a point; thence North 12 degrees 34 minutes 58 seconds East, a distance of 23.33 feet to a point on the North line of said Lot 30; thence North 71 degrees 31 minutes 28 seconds East, along said line of said Lot 30, a distance of 29.18 feet to the POINT OF BEGINNING. Containing 5,112.27 square feet, more or less, subject to all existing easements. 21549 1 DAVID R MONTGOMERY (o --2 /, EXHIBIT 'A' DRAINAGE EASEMENT ABANDONMENT PLAT 606-A LOT 30 FOUNTAIN HILLS, ARIZONA -"-7 LOT 29 3l0 gl 2� W SCALE. 1 "=50' N 123.338 E - S 12'34'58" W & 32.13' % \\v; Lp \ I I t o �1 I N � A L 0 T 3 0 rnlc- m I� - Lair N 'I 01 I a i 'S 28'35'55" E I 18.18' N 28'35'55" W00 N C-D ; 32.24 fe i e F A Fo \s 4- o� \\ % /Od a c�" 21549 I` O_ .4) DAVID R. MONTGOMERY: cp 57 ��� LO ll IJ ol0-���Z signed . \ ` gR�20NA. USP When Recorded Return To: Community Development Director Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 GRANT OF EASEMENT Gregory E. Mannion and Marilynn B. Mannion, grantor, for good and valuable consideration, hereby grants to the Town of Fountain Hills, Arizona, grantee, a municipal corporation, its successors and assigns, and to public utilities, a perpetual easement for the following purposes, namely: Refer to the attached Exhibit `B" for the legal description on, over, under and across the ground embrace within the aforementioned plat as described and depicted in Exhibit 'B", situated in the Town of Fountain Hills, State of Arizona. Grantor covenants that grantor is lawfully seized and possessed of this aforementioned tract or parcel of land; that grantor has good and lawful right to sell and convey it; and that grantor will warrant the title and quiet possession thereto against the claim of any person whatsoever. Dated this day ofo, 200 ., By: Gr annion Marilynn B. on STATE OF ARIZONA ) County of Maricopa ) SUBSCRIBED AND SWORN TO BE before me this ?'Oday of OA- , 2002 by a)on-e— Notary Public Slats OfAftm 49 MWOOR County TJ Narp @ Exp[ras NoverrjWa =4 My Commission Expires: 1 /0' ary Pul4k. I�lti.11: Grant of Drainage Easement Fountain Hills Final Plat 606-A Lot 30 A part of Fountain Hills Final Plat 606-A Lot 30 as recorded in Book 428, Page 50, Maricopa County Records, Maricopa County, Arizona, more particularly described as follows: Commencing at the Northeast corner of said Lot 30; thence South 71 degrees 31 minutes 28 seconds West, along the North line of said Lot 30, a distance of 141.96 feet to a point to the POINT OF BEGINNING; thence departing said line, South 12 degrees 34 minutes 58 seconds West, a distance of 48.92 feet to a point; thence South 17 degrees 27 minutes 21 seconds East, a distance of 26.84 feet to a point; thence South 65 degrees 56 minutes 07 seconds East, a distance of 11.03 feet to a point; thence South 38 degrees 24 minutes 47 seconds East, a distance of 31.49 feet to a point; thence South 05 degrees 24 minutes 04 seconds West, a distance of 91.31 feet to a point on the South line of said Lot 30; thence South 45 degrees 36 minutes 47 seconds West, along said line, a distance of 25.98 feet to a point; thence departing said line, North 02 degrees 22 minutes 21 seconds East, a distance of 113.36 feet to a point; thence North 38 degrees 24 minutes 47 seconds West, a distance of 23.75 feet to a point; thence North 22 degrees 53 minutes 51 seconds West, a distance of 25.31 feet to a point; thence North 12 degrees 47 minutes 20 seconds West, a distance of 22.25 feet to a point; thence North 49 degrees 14 minutes 31 seconds West, a distance of 9.29 feet to a point; thence North 12 degrees 34 minutes 58 seconds East, a distance of 19.86 feet to a point on the North line of said Lot 30.- thence North 71 degrees 31 minutes 28 seconds East, along said line, a distance of 29.18 feet to a point to the POINT OF BEGINNING. Containing 3,766.66 square feet, more or less, subject to all existing easements. 21549 DAVID R. MONTGOMERY /I P EXHIBIT 'B' GRANT OF DRAINAGE EASEMENT PLAT 606-A LOT 30 FOUNTAIN HILLS, ARIZONA 19.86' �t- N12'34'58"E 1a �� � SCALE: 1 "=50' /�i/ T 4 o E D.E.id N 1��12�__N49'14'31"W 9.29' N 12'47'20"W ?, J 22 25' +� S65'S6 07"E N22'53'51 "W �� x 25.31' �� %0)�i9- ��. D.E.1' LOT 30 'LOT 03 C-4 jr--) zo 0) O, 0�� Igo \ 0 N 1 _ U, , ed F V� Q �0�oC 21549 e DANAD R. / MONTGOMERY: n i ll O� (6-7d2. c�. % �O °!P LEGEND \< signed gR20NA, U`P D.E. DRAINAGE EASEMENT Town of Fountain Hills Council Action Meeting Date: I I--� — D-)�- Public Hearing began: am/pm Public Hearing ended: am/pm Roll Call Aye Nay Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Agenda Item #(s) ` 7 Action Taken: Approved Denied Tabled Date: Continued Date: men men . v—'I 40 Second: Roll Call Archambault Beydler, May. Fraverd, Vice ' :avanagh Melendez Nicola RalDhe Amendment: Second: Roll Call Archambault Beydler, May Fraverd, Vice Kavanagh Melendez Nicola RalDhe Action: lublish Aye I Nay r Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Post Council Meeting Notes: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 11/7/02 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:❑ Regular:® Requesting Action:® Type of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Apnrotiriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: This is a request for a Continuation of the Consideration of the FINAL PLAT FOR EAGLE MOUNTAIN PARCEL 10/11 TRACT G, a proposal to re -subdivide 4.34± acres of land known as Tract "G" of Eagle Mountain Parcel 10/11 subdivision into two lots. The property is located north of Mira Vista Drive 4W between Fireridge Trail and Palisades Boulevard. Case number S2001-27. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This item was continued from the October 3 Council meeting. On November 1, the applicant requested that the item be continued to November 21, 2002. List All Attachments as Follows: Type(s) of Presentation: Signatures of Submitting Staff: Depa tment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council FR: Jesse Drake, AICP; Interim Director RE: Request for Continuance of Eagle Community Development J h Mountain Parcel 10/11, Tract G. Case number S2001-27. This is a request for a Continuation of the Consideration of the FINAL PLAT FOR EAGLE MOUNTAIN PARCEL 10/11 TRACT G, a proposal to re -subdivide 4.34± acres of land known as Tract "G" of Eagle Mountain Parcel 10/11 subdivision into two lots. The property is located north of Mira Vista Drive between Fireridge Trail and Palisades Boulevard. Case number S2001-27. This item was continued from the October 3 Council meeting. On November 1, the applicant requested that the item be continued to November 21, 2002. Town of Fountain Hills Council Action Meeting Date: Public Hearing began: am/pm Public Hearing ended: am/pm Roll Call Archambault Beydler, Mayl Fraverd, Vice Kavanagh Melendez Nicola Ralphe Amendment: Second: Roll Call Archambault Beydler, May Fraverd, Vice Kavanagh Melendez Nicola RalDhe Action. Agenda Item #(s) M .4, , -}o -AK / `� I % D � ` A e( e v.rab.;t )I - Aye' Nay Imp �i rvx t7�n L Action Taken: Approved Denied Tabled Date: Continued Date: Aye I Nay Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Post Council Meetina Notes: L7n Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 11/7/02 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:❑ Regular:® Requesting Action:® TVDe of Document Needing Anproval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Aotnronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Final Re -plat for "Town Center III, Block 2", a re -subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208. Case Number S200242. Staff Recommendation: Approve Fiscal Impact: No $— Purpose of Item and Backjjround Information: This request is for consideration of a Final re -plat for the re - subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208. The proposal would eliminate the existing small individual lots on the eastern half of Block 2 and combine the small lots into one large lot. List All Attachments as Follows: Council Memorandum, Staff Report, Existing Final Plat graphic, Proposed Final Re -plat graphic Type(s) of Presentation: .transparency Signatures of Submitting Staff: Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council THROUGH: Tim Pickering, Town Manager FR: Jesse Drake, AICP; Interim Director RE: Town Center III Block 2, Final Plat 208. Community Development Case no. S2002-42 This request is for Consideration of the Final Re -plat for "Town Center III, Block 2", a re - subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208, located at the southwest corner of Avenue of the Fountains/Verde River Drive. APPLICANT: MCO Properties, L.P. OWNER: MCO Properties, L.P. EXISTING ZONING: C-2 EXISTING CONDITION: Vacant Land LOT SIZE: 207,340 square feet (4.76 acres) SURROUNDING LAND USES AND ZONING: 114 . NORTH: Existing commercial property, zoned "C-2" SOUTH: Vacant land, zoned "C-2" EAST: Vacant land, zoned "C-2" WEST: Vacant Town -owned land and Community Center, zoned "C-2" SUMMARY: This request is for consideration of a Final re -plat for the re -subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208 that was submitted on October 17, 2002. The proposal would eliminate the existing small individual lots on the eastern half of Block 2 and combine the small lots into one large lot. The 1997 Development Agreement, which regulates the development requirements for this plat, predates the Town Concept Plan approval process, therefore, Concept Plan approval will not be required, and construction on the site would begin when the applicant obtains approval of a Building Permit for any new building on the property. The configuration of the proposed lot is determined by the applicant's expected use of the property. The subdivision requires Council action to be approved. The applicant is also requesting an abandonment of the existing non -vehicular access easement (NVAE) and is proposing to add a notation on the Final Plat that reads: IN "It is understood that the Town of Fountain Hills will be requiring the identification of actual driveway/access locations for each Lot and the granting of a one -foot Non -Vehicular Access Easement (NVAE) area along the entire Plat boundary (exclusive of approved access locations) prior to the issuance of a Building Permit for each lot." The non -vehicular access easement (NVAE) is a one -foot wide easement that restricts the locations of driveways to areas that are indicated by a traffic study and are approved by the Town's Engineering Department. Vehicles are not allowed to cross a non -vehicular access easement. Abandonment of the NVAE would allow the applicant to identify the driveway locations in the future as the need arises, then the remainder of the lot (minus the driveway locations) would have a new non -vehicular access easement dedicated. The proposed lot may contain right-in/right-out access from Avenue of the Fountains on the north, has full access onto Verde River Drive on the east and could have full access onto Stewart Vista Avenue on the south. EVALUATION: The proposed re -subdivision is consistent with the uses identified in the General Plan and with the existing zoning for the site. The applicant has submitted a conceptual plan that identifies conceptual uses that conform to the existing C-2 commercial zoning district, but future uses may be proposed that will require a Special Use Permit. An example of a type of use requiring a 46, Special Use Permit would be residential units, or residential lofts above retail uses. The property is in substantial conformance with the 1997 Development Agreement for Town Center and is located on one of the lots that the applicant's conceptual plan identifies as proposed for commercial uses. There are no disturbance issues as the site is one hundred percent pre -disturbed. The Maricopa County Board of Supervisors approved the existing Final Plat on November 30, 1971. RECOMMENDATION: Staff recommends approval of the Final Plat S2002-42 "Town Center III, Block 2" with the following stipulations: 1. Applicant shall provide the Construction Assurance and Warranty Bond for the project, for the project improvements, in an amount to be determined by the Town Engineering Department, prior to Final Plat recordation. 2. No Building Permit shall be issued prior to final approval of the Plat 208 Block 2 Improvement Plans by the Town Engineering Department. 11 :4 Town of Fountain Hills Town Council Agenda Action Form Ong Ty a Regular Meeting Meeting Date: 11/7/02 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:❑ Regular:® Requesting Action:® TVDe of Document Needing ADDroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Anpronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Final Re -plat for "Town Center IIl, Block 2", a re -subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208. Case Number S2002-42. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request is for consideration of a Final re -plat for the re - subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208. The proposal would eliminate the existing small individual lots on the eastern half of Block 2 and combine the small lots into one large lot. List All Attachments as Follows: Council Memorandum, Staff Report, Existing Final Plat graphic, Proposed Final Re -plat graphic Type(s) of Presentation: .transparency Signatures of Submitting Staff: Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council FR: Jesse Drake, AICP; Interim Director RE: S2002-42 Town Center III Community Development Jp Block 2, Final Plat 208. Case no. S2002-42 This request is for Consideration of the Final Re -plat for "Town Center III, Block 2", a re - subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208, located at the southwest corner of Avenue of the Fountains/Verde River Drive. APPLICANT: MCO Properties, L.L.C. OWNER: MCO Properties, L.L.C. EXISTING ZONING: C-2 EXISTING CONDITION: Vacant Land LOT SIZE: 207,340 square feet (4.76 acres) ,%w SURROUNDING LAND USES AND ZONING: NORTH: Existing commercial property, zoned "C-2" SOUTH: Vacant land, zoned "C-2" EAST: Vacant land, zoned "C-2" WEST: Vacant Town -owned land and Community Center, zoned "C-2" SUMMARY: This request is for consideration of a Final re -plat for the re -subdivision of Lots 1 through 7 and Lots 34 through 41, Block 2, Final Plat 208 that was submitted on October 17, 2002. The proposal would eliminate the existing small individual lots on the eastern half of Block 2 and combine the small lots into one large lot. Construction on the site would begin when the applicant obtains approval of a Concept Plan for any new building on the property. The configuration of the proposed lot is determined by the applicant's expected use of the property. The subdivision requires Council action to be approved. The applicant is also requesting an abandonment of the existing non -vehicular access easement (NVAE) and is proposing to add a notation on the Final Plat that reads: "It is understood that the Town of Fountain Hills will be requiring the identification of actual driveway/access locations for each Lot and the granting of a one -foot Non -Vehicular Access Easement (NVAE) area along the entire Plat boundary (exclusive of approved access locations) prior to the issuance of a Building Permit for each lot." The non -vehicular access easement (NVAE) is a one -foot wide easement that restricts the locations of driveways to areas that are indicated by a traffic study and are approved by the Town's Engineering Department. Vehicles are not allowed to cross a non -vehicular access easement. Abandonment of the NVAE would allow the applicant to identify the driveway locations in the future as the need arises, then the remainder of the lot (minus the driveway locations) would have a new non -vehicular access easement dedicated and approved by Council. The proposed lot may contain right-in/right-out access from Avenue of the Fountains on the north, has full access onto Verde River Drive on the east and could have full access onto Stewart Vista Avenue on the south. EVALUATION: The proposed re -subdivision is consistent with the uses identified in the General Plan and with the existing zoning for the site. The applicant has submitted a conceptual plan that identifies conceptual uses that conform to the existing C-2 commercial zoning district, but future uses may be proposed that will require a Special Use Permit. An example of a type of use requiring a Special Use Permit would be residential units, or residential lofts above retail uses. The property is in substantial conformance with the 1997 Development Agreement for Town Center and is located on one of the lots that the applicant's conceptual plan identifies as proposed for commercial uses. There are no disturbance issues as the site is one hundred percent pre -disturbed. The original Preliminary Plat was approved on November 30, 1971. RECOMMENDATION: Staff recommends approval of the Final Plat S2002-42 "Town Center III, Block 2" with the following stipulations: 1. The applicant shall provide to the Town a Letter and Certificate from Chaparral City Water Company assuring water supply and service for the project prior to Final Plat recordation. 2. Applicant shall provide the Construction Assurance and Warranty Bond for the project, for the project improvements, in an amount to be determined by the Town Engineering Department, prior to Final Plat recordation. • 3. No Building Permit shall be issued prior to final approval of the Plat 208 Block 2 Improvement Plans by the Town Engineering Department. EADrake files\Reports-2002\S02-42 Will Block 2-TC Memo.doel 1/1/2002 • O� O vl Q �. { .— e I g4 �f i1♦= 1pSCy� s � � �ppyEya752 !3i$y3SK5 "' 3 €�iYY7�C9SSiY e g .e IQ4 cz LU L& U-) S8 cL N0111HYM (D p- Q u YNR MV. V. .77 S, S; 00 ui i Nw U O L2 �N c I I I I I I I I I I I I I 1 ,aS 1,9£ I I I I ,9E I ,as I I I I I I I I I I I I I I I I I Hie j$j$! SAMi ,za I ,za I � I > I I I S � 1 I YillCiD 7N1D STM WIMIW !D N%QL 3 = a y 7a��sy�y b G a =! b ° ° lX��//C[Y{�aqp���`pi�■�t (gy��= �@�s6� yy�p b ° � > ��I([5I � q e� L p2 La}pd � L �N Q F uf �J_ R F Z O M Town of Fountain Hills Council Action Meeting Date: Agenda Item #(s) r Public Hearing began: am/pm Public Hearing ended: am/pm Action.�� Action Taken: Action Taken: Action Taken: Post Council Meeting Notes: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 11/7/02 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:❑ Regular:® Requesting Action:® Tvue of Document Needinp- Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Reizular Agenda Wordinjz: Consideration of the Final Re -plat for "Town Center III, Block 7", a re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. Case Number S2002-43. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This request is for consideration of a Final re -plat for the re - subdivision of Lots 1 through 41, Block 7, Final Plat 208. The proposal would eliminate the existing small individual lots on Block 7 and re -divide the land into five larger lots. List All Attachments as Follows: Council Memorandum, Staff Report, Final Re -plat graphic Type(s) of Presentation: transparency Signatures of Submitting Staff: Dep ent Head Budget Review �..... (if item not budgeted or exceeds budget amount) e Town Manager / Designee TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council THROUGH: Tim Pickering, Town Manager FR: Jesse Drake, AICP; Interim Director RE: Town Center III Block 7, Final Plat 208. Community Development Case no. S2002-43 This request is for Consideration of the Final Re -plat for "Town Center III, Block 7", a re - subdivision of Lots 1 through 41, Block 7, Final Plat 208, located Between Avenue of the Fountains and Stewart Vista Avenue and between Saguaro Boulevard and Verde River Drive. APPLICANT: MCO Properties, L.P. OWNER: MCO Properties, L.P. EXISTING ZONING: C-2 EXISTING CONDITION: Vacant Land LOT SIZE: 484,481 square feet (11.12 acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing commercial property, zoned "C-2" SOUTH: Vacant land, zoned "C-2" EAST: Vacant land, zoned "C-2" WEST: Fountain Park, zoned "OSR" and a portion of Plaza Fountainside, zoned "TCCD" SUMMARY: This request is for consideration of a Final re -plat for the re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. The proposal would eliminate the existing small individual lots on Block 7 and re -divide the land into five larger lots. The 1997 Development Agreement, which regulates the development requirements for this plat, predates the Town Concept Plan approval process, therefore, Concept Plan approval will not be required, and construction on the site would begin when the applicant obtains approval of a Building Permit for any new building on the property. The configuration of the proposed lot is determined by the applicant's expected use of the property. The subdivision requires Council action to be approved. The applicant is also requesting an abandonment of the existing non -vehicular access easement (NVAE) and is proposing to add a notation on the Final Plat that reads: "It is understood that the Town of Fountain Hills will be requiring the identification of actual driveway/access locations for each Lot and the granting of a one -foot Non -Vehicular Access Easement (NVAE) area along the entire Plat boundary (exclusive of approved access locations) prior to the issuance of a Building Permit for each lot." The non -vehicular access easement (NVAE) is a one -foot wide easement that restricts the locations of driveways to areas that are indicated by a traffic study and are approved by the Town's Engineering Department. Vehicles are not allowed to cross a non -vehicular access easement. Abandonment of the NVAE would allow the applicant to identify the driveway locations in the future as the need arises, then the remainder of the lot (minus the driveway locations) would have a new non -vehicular access easement dedicated. The proposed lot may contain right-in/right-out access from Avenue of the Fountains on the north, right-in/right-out access from Saguaro Boulevard on the east, has full access onto Verde River Drive on the west, could have full access onto Stewart Vista Avenue on the south. EVALUATION: The proposed re -subdivision is consistent with the uses identified in the General Plan and with the existing zoning for the site. There are no disturbance issues as the site is one hundred percent pre -disturbed. The Maricopa County Board of Supervisors approved the existing Final Plat on November 30, 1971. RECOMMENDATION: Staff recommends approval of the Final Plat S2002-43 "Town Center III, Block 7" with the following stipulations: 1. Applicant shall provide the Construction Assurance and Warranty Bond for the project, for the project improvements, in an amount to be determined by the Town Engineering Department, prior to Final Plat recordation. 2. No Building Permit shall be issued prior to final approval of the Plat 208 Block 7 Improvement Plans by the Town Engineering Department. EAD ak.e files\Reports-2002\S02-43 TC11I Block 7-T(.' report.doc 11/7/2002 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 11/1/02 Submitting Department: Community Development Contact Person: Jesse Drake, AICP Consent:❑ Regular:® Requesting Action:® TVDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Final Re -plat for "Town Center III, Block 7", a re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. Case Number S2002-43. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request is for consideration of a Final re -plat for the re - subdivision of Lots 1 through 41, Block 7, Final Plat 208. The proposal would eliminate the existing small individual lots on Block 7 and re -divide the land into five larger lots. List All Attachments as Follows: Council Memorandum, Staff Report, Final Re -plat graphic Type(s) of Presentation: transparency Signatures of Submitting Staff: Depar enf Head — Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS STAFF REPORT November 7, 2002 CASE NO: S2002-43 LOCATION: Between Avenue of the Fountains and Stewart Vista Avenue and between Saguaro Boulevard and Verde River Drive, aka Block 7, Final Plat 208. REQUEST: Consideration of the Final Re -plat for "Town Center III, Block 7", a re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. PROJECT Jesse Drake, AICP MANAGER: Interim Director of Community Development DESCRIPTION: APPLICANT: MCO Properties, L.L.C. OWNER: MCO Properties, L.L.C. EXISTING ZONING: C-2 EXISTING CONDITION: Vacant Land LOT SIZE: 484,481 square feet (11.12 acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing commercial property, zoned "C-2" SOUTH: Vacant land, zoned "C-2" EAST: Vacant land, zoned "C-2" WEST: Fountain Park, zoned "OSR" and a portion of Plaza Fountainside, zoned "TCCD" SUMMARY: This request is for consideration of a Final re -plat for the re -subdivision of Lots 1 through 41, Block 7, Final Plat 208. The proposal would eliminate the existing small individual lots on Block 7 and re -divide the land into five larger lots. The applicant is also requesting an abandonment of the existing non -vehicular access easement (NVAE) and is proposing to add a notation on the Final Plat that reads: "It is understood that the Town of Fountain Hills will be requiring the identification of actual driveway/access locations for each Lot and the granting of a one -foot Non -Vehicular Access Easement (NVAE) area along the entire Plat boundary (exclusive of approved access locations) prior to the issuance of a Building Permit for each lot." The proposed lot may contain right-in/right-out access from Avenue of the Fountains on the north, right-in/right-out access from Saguaro Boulevard on the east, has full access onto Verde River Drive on the west, could have full access onto Stewart Vista Avenue on the south. EVALUATION: The proposed re -subdivision is consistent with the uses identified in the General Plan and with the existing zoning for the site. There are no disturbance issues as the site is one hundred percent pre -disturbed. The original Preliminary Plat was approved on November 30, 1971. RECOMMENDATION: Staff recommends approval of the Final Plat S2002-43 "Town Center III, Block 7" with the following stipulations: 1. The applicant shall provide to the Town a Letter and Certificate from Chaparral City Water Company assuring water supply and service for the project prior to Final Plat recordation. 2. Applicant shall provide the Construction Assurance and Warranty Bond for the project, for the project improvements, in an amount to be determined by the Town Engineering Department, prior to Final Plat recordation. 3. No Building Permit shall be issued prior to final approval of the Plat 208 Block 7 Improvement Plans by the Town Engineering Department. 3. A ten (10) foot Public Utility Easement, Sidewalk and Landscape Easement (P.U.E, S.E & L.E) is required along the Avenue of the Fountains and Saguaro Boulevard frontages as designated by the Town of Fountain Hills Engineering Department. O h V � O •� w ca cz ^y V .ram^ v 1 I J� z� 7 A6� €€ C p lD 4 g 5 is .`w '00'rfr ,09 \ II I I -L--- I I i I I I i I i I I 1 OOOU -1-n I �•71�I�IScI 1rl_LJ o I � I ado. T I 0 b l ( I Y I I let 1 + I I I 1 1 ,i9 1,9£�,9£I ,bS I i I f-----T— --------------------� gNfglli . in -Lo in 4 Bb61: .0 ZS II _f_f--- _____ 1 II �g 1"1 ,sols— GO'OLZ I a II I N J a I OI I W -� L----J I i i I F- T-- r z4 (.Z4 --T-- i -- 3.90,9f.OZN iV �._ - .._.__ _ - ____ _ -------- - __. - — - — ----i- J L---L--1--—1---1-- N O N H a Z E TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council FR: Jesse Drake, AICP; Interim Director .Jp RE: S2002-43 Town Center III Community Development Block 7, Final Plat 208 This request is for Consideration of a Final re -plat for the re -subdivision of Lots 1 through 41, Block 7, Final Plat 208, located between Avenue of the Fountains and Stewart Vista Avenue and between Saguaro Boulevard and Verde River Drive, aka Block 7, Final Plat 208, a C-2 zoned 11.12 acre parcel of vacant land. The applicant, MCO Properties, L.L.C., is proposing to re -subdivide Lots 1 through 41 in Block 7. The proposal would eliminate the existing small individual lots on Block 7 and re -divide the land into five larger lots. The applicant is also requesting an abandonment of the existing non -vehicular access easement (NVAE) and is proposing to grant a one -foot Non -Vehicular Access Easement (NVAE) area along the entire Plat boundary (exclusive of approved access locations) prior to the issuance of a Building Permit for each lot." The proposed new lots may contain right-in/right-out access from Avenue of the Fountains on the north, have full access onto Verde River Drive on the eas,t and could have full access onto Stewart Vista Avenue on the south. The proposed re -subdivision is consistent with the uses identified in the General Plan and with the existing zoning for the site. There are no disturbance issues as the site is one hundred percent pre -disturbed. Staff recommends approval of the Final Plat S2002-43 "Town Center III, Block 7" with stipulations. S0243 TCIII Block 7-TC Memo.docl0/25/2002 Town of Fountain Hills Council Action Meeting Date: Public Hearing began: am/pm vftw Public Hearing ended: am/pm v Wr >= 4 otion:.� L c Ct; Second: 11J Roll Call Aye Nay Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola RalDhe Kavanagf Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice Ma Kavanagh Melendez Nicola RalDhe .,� Action. Copy/D File 'ublish Direction itures Aye Agenda Item #(s) I D Action Taken:`' 4 Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Denied Tabled Date: Continued Date: Post Council Meeting Notes: " -hn Town of Fountain Hills Town Council Agenda Action Form 1%01 M-Type:Regular Meeting Meeting Date: 11/7/02 Subnuttiag Department: Community Development Contact Person: Jesse Drake, AICP Consent.;❑ Regular:® Requesting Action:® TVAe of Document Needing Annroval (Check all that a-DW ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Conn+cil.,P i"aritv`f heek AnnroiiriatevAreas) ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Re�tlar..Aeenda Woyding: Discussion with possible direction to staff regarding requests from Downtown Development Consensus Team including a Possible Town Initiation of an Abandonment of a section of Verde River Drive, south of Stewart Vista Avenue to El Lago Boulevard, in Plat 208 between Parcel 1 and Parcel 8 of the proposed Town Center III submitted by MCO Properties. Approve Fiscal Impact: No $ Purpose of Item and Backaround Information: This is a request for Discussion of a possible Town initiation of an Abandonment of a section of Verde River Drive, south of Stewart Vista Avenue to El Lago Boulevard, in Plat 208 between Parcel 1 and Parcel 8 of the proposed Town Center III project submitted by MCO Properties. This discussion request is in response to a letter from Mr. Walt Franklin. List All`°Attachments as Follows: Walt Franklin letter Signatures dfSubmittiit Staff: Budget Review (if item not budgeted or exceeds budget amount) 'town Manager / Designee TOWN OF FOUNTAIN HILLS OFFICE OF TOWN MANAGER MEMORANDUM TO: Honorable Mayor Beydler and DT: October 31, 2002 Town Council FR: Tim Pickering, Town Manager �4� RE: Downtown Development Meeting held on October 22, 2002 A meeting was held by a group of citizens interested in Downtown, along with Councilmembers Fraverd and Kavanagh, and Greg Bielli from MCO Properties. Staff was asked to attend. The following items were discussed: 1) Avenue of the Fountains — changing width of, and adding amenities to center median 2) Post Office Intersection — redesign 3) Abandonment of Verde River Drive 4) Widening of Pedestrian Walkways If a consultant were hired to re -design the median, the following factors would influence what could and could not be constructed: a. Event booth location b. Redesign post office intersection c. Parallel parking d. Sidewalk width e. Making of additional attractions (fountains) f. Pedestrian crossing over to Saguaro Boulevard g. Narrowing of road width h. Shade structures i. Benches j. Sidewalk seating k. Transition from North to South 1. Meandering town sidewalk m. Sidewalks for lease to restaurants n. 3 Concept options o. How to incorporate with Town Center III The Downtown group plans to request the Town to prepare an RFP to spend dedicated downtown funds on the Avenue median. Town staff said that further research was required to determine cost of consultant, possible cost of project, priority of this project versus other downtown options, analysis of return on investment, and possible financial partnerships. The staff was hesitant to guarantee an agenda date for this item, as further research is needed. Pickering/ElPickenng/downtown devmeetmg/103102 Jl`v✓� �u g �� P� Sr A, Ai'r C('v(l 1-4� TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 7, 2002 Town Council FR: Jesse Drake, AICP; Interim Director RE: Possible Initiation of Verde River Drive Community Development Jp Abandonment, and Avenue of the Fountains improvements This is a request for Discussion of a possible Town initiation of an Abandonment of a section of Verde River Drive, south of Stewart Vista Avenue to El Lago Boulevard, in Plat 208 between Parcel 1 and Parcel 8 of the proposed Town Center III project submitted by MCO Properties. This discussion request is in response to a letter from Mr. Walt Franklin and is suggested as an alternative design in plat 208 between Blocks 1 and 2 to allow room for a Community Center plaza expansion to the east from the existing open area. Staff will require a revised traffic study from the MCO Properties to consider the merits of this roadway abandonment and will also require that any request be reviewed by all utility companies before a recommendation can be made. Should the revised Traffic Study indicate that the roadway abandonment is favored, staff is requesting Council direction to begin the preparation of legal descriptions and begin the future road abandonment process. Staff would then subsequently bring a recommendation for the abandonment back to the Council for approval. Staff is also looking into the suggestion from Mr. Franklin regarding a possible Request For Proposal for design services for the re -design of the Avenue of the Fountains. Attachments (3): Walt Franklin letter (attachment A) Existing conceptual plan (attachment B) Proposed conceptual plan with roadway abandonment (attachment C) EADrakefileslReports-2002\Verde River Discussion ilem.docl 1/]/2002 WALT FRANKLIN 16937 E. NICKLAUS DR. FOUNTAIN HILLS, AZ 85268 PHONE: 480-837-3814 FAX: 480-837-7097 10/25/02 Mr. Tim Pickering Town of Fountain Hills Tim, Enclosed please find the DDCT action item request for consideration at the 11/7 Council meeting. Thanks for this opportunity. Only one member of the Team did not have opportunity to review the letter enclosed, Mr. Bob Sternfels. I am confident he will be fully in agreement with the content here -in, however, should he have any reservations, I will send a fresh copy with his name removed after his return on Monday. Sin erely, Walt Franklin Attachment "A" DOWNTOWN DEVELOPMENT CONSENSUS TEAM FOUNTAIN HILLS ARIZONA 10/25/2002 Mr. Tim Pickering, Town Manager The Town of Fountain Hills Dear Mr. Pickering, Thank you for inviting the Downtown Development Consensus Team (DDCT) to submit our proposal for consideration by Town Council at the November 7 Council meeting. As you know, the DDCT, a loosely structured group of informed and involved local residents, has been meeting periodically with various Town Council Members, MCO and Town Staff over the past month for the purpose of gaining some consensus between the various groups on how future Downtown Development should proceed. While this subject has long been an item of significant priority for both the residents and businesses of our community, the issue is of particular importance at this time because development of South plat 208 is an immediate future reality. Any and all options available to us for future modifications to the Downtown Core will • be substantially limited once the design and installation process for that infrastructure has begun. We hope the intent and purposes of our "Village Center Improvement Study" are made clear in the "Goals and Parameters Paper" that accompanies this letter, and we would be happy to discuss any of those details with Staff and Council individually or collectively at their convenience. Having said that, then our immediate requests are as follows: A) That Council take immediate action to abandon the Southern end of Verde River Drive as covered in a separate November 7 agenda item so that land can be made available to provide a landscaped park connection between the Town Cultural Complex and the future Commercial Development of MCO owned property in Plat 208. B) That Council direct staff to prepare an RFP for Council approval by or before December 51h for the purpose of hiring a Design Consultant Firm to do preliminary conceptual design and phased completion proposals for the Downtown Core Area, Specifically: Avenue of the Fountains beginning with and including the intersection at La Montana Ave, and extending east through the intersection with Saguaro Blvd, and including pedestrian connectivity to Fountain Park. Based upon the DDCT "Village Center Improvement Study" we would request that the RFP directives include, but not necessarily be limited to the following elements: ■ A minimum of (3) preliminary sketch proposals for the defined area including cost estimates for a phased completion plan (s) suitable for public review. ■ That the "Goals and Parameters Paper" (attached) be included as part of the RFP guidelines, and that emphasis be given to the desirability of merging and cross pollinating the business interests on both sides of the Avenue to unite the entire Downtown Core. ■ That all suggested enhancements should be confined to the presently established "Rights of Way" for the Avenue, maintain angle parking and give equal consideration to: pedestrian safety; creating an inviting, comfortable year-round, day and night time atmosphere for families, residents and visitors of all ages; creating attractions that will draw visitors and residents to the Village Center Area for frequent and repeated visits; minimizing future long and short term maintenance and operating expenses. The above should include and special consideration should be given to: Public Restroom Facilities and Information Kiosks; Effective and complimentary Lighting; An abundance of meandering paths for walking and cool shaded areas with benches etc. for relaxing; Water Features, Performance Areas and Provisions for Outdoor Shows and Exhibits to attract and hold visitors. ■ That consultation with Town Staff and a representative group of local resident and business interests (such as the Consensus Team) be an integral part of the proposal development process, and that completion of the Conceptual Design phase, including the first public presentation be accomplished by or before March 27, 2003. Thank you for your assistance in bringing these matters forward for Town Council's consideration. Since ely,� , For the Downtown Development Consensus Team Jim Heasley Paul Kolwaite Judi Yates Bob Sternfels Jerry Miles Walt Franklin In consultation with various other public and private interested residents. GOALS AND PARAMETERS PAPER From: Downtown Development Consensus Team To: Town Council, Fountain Hills and Media Re: Village Center Improvement Study Fountain Hills is a town possessing unparalleled scenic beauty. The quiet life style and diversified residents, who take an active pride in their community, make Fountain Hills a jewel in the desert. The towns economic and cultural needs have been addressed with considerable input from the residents and outside professionals. With the completion of the Cultural Complex, Plaza Fountainside a 60% build out of the commercial Plat N. 208, and MCO's imminent development of the S. 208, "Downtown" Fountain Hills is becoming a reality. Bringing local residents and visitors together to enjoy the amenities and activities offered in a vibrant "Downtown" is an achievable goal. This can be accomplished under the Village Center Improvement Study. This plan will blend both North and South Plat 208 commercial properties into a seamless "Downtown". The major components of The Village Center Improvement Study are as follows: 1. improve the median on the Avenue of the Fountains to attract people to the downtown area. 2. establish architectural design of side walks and streetscape from store fronts to road side curb to encourage strolling the avenue. 3. link the new Community Center and Library to the Avenue of the Fountains to enhance the Village Center concept and be inclusive of cultural opportunities along the avenue. The implementation of the Village Center Improvement Study will facilitate the completion of Downtown Fountain Hills. Focusing on the Avenue of the Fountains will provide an economic stimulus of existing businesses and increase the success of future capital- investments of the downtown commercial property. The Village Plan will create a gathering place for town residents and their guests, enhancing the quality of life in Fountain Hills. This infrastructure improvement of "Downtown" by the Town of Fountain Hills will enrich the experience of living in Fountain Hills and strengthen its financial future. The Downtown Development Consensus Team encourages moving forward with the Village Center Improvement Study with a sense of urgency. The following individuals comprise the Downtown Development Consensus Team. Walt Franklin Jim Heasley Judi Yates Paul Kolwaite Bob Sternfels Jerry Miles 11%i 1 A o z ^ � o Z � ^ W A -- E"r ti a W � ; O U ^ W W � zzz U Z zzz O � � u � o z 0 A 'u w u ^O .o ow .,_, 4 -- A a� � � A z H aE �E jE 9F aF �E 9F �3E MCO Custom PROPERTIES July 3, 2003 Wally Nichols, Mayor Town of Fountain Hills 16838 E. Palisades Blvd. Fountain Hills, Arizona 85268 Re: Town Center Dear Mayor Nichols: Enclosed please find a copy of the recorded Memorandum Regarding Town Center Development Agreement for your records. Please let me know if you have any questions. Sincerely, J ie Rodgers eal Estate Contract Supervisor /j kr encl. 11 16930 E. Palisades Blvd. ♦ Fountain Hills, AZ 85268 ♦ 480-837-9660 Fax: 480-837-1677 ♦ www.mcoproperties.com First American Title When Recorded Return to: MCO Properties L.P. 16930 East Palisades Blvd. Fountain Hills, AZ 85269 Attn: Jamie Rodgers OI=FICIAL RECORDS OF MARICOPA COUNTY RECORDER HELEN PURCELL 20030869774 07/02/2003 16:18 896-13-1-1-- ELECTRONIC RECORDING MEMORANDUM REGARDING TOWN CENTER DEVELOPMENT AGREEMENT This Memorandum Regarding Town Center Development Agreement (the "Memorandum") dated as of &Mj ja 2003, is entered into in connection with that certain Town Center Developmen Agreement, dated May 5, 1997 by and between the Town of Fountain Hills, an Arizona municipal corporation (the "Town"), and MCO Properties L.P., a Delaware limited partnership d/b/a MCO Properties Limited Partnership (the "Developer"), and recorded May 5,1997 at Recorder's No. 97-0300066, in the Official Records of Maricopa County, Arizona (the "Records"), as amended by that certain Amendment to Town Center Development Agreement, dated as of October 14, 1998 and recorded October 26, 1998, at Recorder's No. 98-0956087, in the Records (as amended, the "Development Agreement"). A. Capitalized terms used in this Memorandum shall have the meanings defined in the Development Agreement unless otherwise indicated herein. B. The Developer continues to own that certain real property more particularly described in Exhibit "A," which comprises a portion of the Town Center area- C. Park Place Properties LLC, an Arizona limited liability company ("Park Place") owns that certain real property more particularly described in Exhibit "B," which comprises another portion of the Town Center area, and is successor to Developer under the Development Agreement with respect to such real property. D. 8888 Fountain, L.L.C., an Arizona limited liability company ("8888") owns that certain real property more particularly described in Exhibit "C," which comprises another portion of the Town Center area, and is successor to Developer under the Development Agreement with respect to such real property. E. El Lago Road LLC, an Arizona limited liability company ("El Lago') owns that certain real property more particularly described in Exhibit "D," which comprises another portion of the Town Center area, and is successor to Developer under the Development Agreement with respect to such real property. \\Mcop3\LAURA\WP\TOWNCTR.111\Memorandum re TC Dev AQmt v3.wpd 6/17/03 10:39 am This Memorandum is recorded to give notice of the following: 1. The Town and Developer acknowledge that they have fully performed the transactions contemplated by Paragraph 3 of the Development Agreement, i.e., the Town and the Developer have entered into the Exchange Agreement, and consummated the transactions contemplated by the Exchange Agreement; 2. The Town and Developer acknowledge that they have fully performed the transactions contemplated by Paragraph 4 of the Development Agreement, i.e., the Town and the Developer have entered into the Transfer Agreement, and consummated the transactions contemplated by the Transfer Agreement; 3. The Town and Developer acknowledge that 454 multi -family units have been developed within the Town Center area. Accordingly, the Town, the Developer, Park Place, 8888 and El Lago acknowledge as follows: a. The third and fourth sentences of Paragraph 6(c) of the Development Agreement, which (i) limited the Town's discretion to deny any Special Use Permit application in connection with the proposed development of multi -family projects within the Town Center area at increased density, and (ii) limited the number of multi -family units in connection therewith, are no longer effective with respect to the properties described on Exhibits A, B, C, and D (the "Undeveloped Properties"). b. The Town may permit future development of single and multi -family residential dwellings within the Undeveloped Properties, pursuant to the C-2 zoning district regulations in effect as of the date of the Development Agreement, and its issuance of Special Use Permits, pursuant to the remaining provisions of the Development Agreement, and is no longer subject to the third and fourth sentences of Paragraph 6(c) of the Development Agreement. \\Meop3\LAURA\WP\TOWNCTR.11AMemowndum n TC Dev Agmt v3.wpd 6117/03 10:39 wn "Town" Town of Fountain Hills, ap(Ahzona municipal Ap r y d s to o Andrew J. McGuire, Town Attorney for the Town of Fountain Hills Attest: Town Clerk W:\p.W Eatab\EAEWcmomndum re TC Dev Agmt v2.wpd 6/3/03 3:36 pm "Developer" MCO Properties L.P., a Delaware limited partnership By: MCO Properties Inc., a Delaware corporation, as its general partner By: S Name:-�iZtz'�cs�-mil S. �rcc/ Title: �i?�S�Dr• "Park Place" Park Place Properties LLC, an Arizona limited liability company By - Name: Title: "8888" 8888 Fountain, L.L.C., an Arizona limited liability company By: Name* Idy nlrri Title:_ JUN-17-2003 09:15 MCO PROPERTIES 480 837 1677 P.04 "Town" Town of Fountain Hills, 1:mi- Approved as to Form: Andrew J. McGuire, Town Attorney for the Town of Fountain Hills Attest: Town Clerk WARW EARWSA8Wtmoraodwa m TC Oev Apx vj wpd 61]N] 3:36 pm "Developer" MCO properties L.P., a Delaware limited partnership By: MCO Properties Inc., a Delaware corporation, as its general partner gay: Name: Title: "Park Place" Park Place Properties LLC, an Arizona limited liability company Name: � � 4. �}MIS* Title: 104A-',# GE.< "88"rr 8888 Fountain, L.L.C., an Arizona limited liability company By: Name: Title: El Lago: EL LAGO ROAD LLC, an Arizona limited liability company By: Towne Realty, Inc., a Wisconsin corporation, its sole member By: Na Title: Vice President \\Mcop3\LAURA\WP\TOWNCTR IIRMemorandum re TC Dev Agmt v4 wpd 6/17/03 11:05 am ACKNOWLEDGMENT STATE OF ARIZONA ) ) SS COUNTY OF MARICOPA ) The foregoing document was acknowled ed before me the day of , 2003, by kf, �%. �%i rr , the r _ of the Town of Fountai Hills, an Arizona municipal corporation, on behalf;04 tion. My Commission Expires: % b hi J=�FON Ntuna(ACKNOWLEDGMENT zoo, STATE OF ARIZONA ) ) SS COUNTY OF MARICOPA ) The foregoing document was acknowledged before me the _� dayof , 2003, by � // . , who acknowledged himself to be the of MCO Properties, Inc., general partner of MCO Properties L.P., a Delaware limited partnership, for and on behalf of the limited partnership. � D Public My Commission Expires: /02 3�� �OFFICIAL SEAL JAMIE RODGERS Public • State of Arizona MARICOPA COUNTY ACKNOWLEDGMENT#Notary Y comm. expires Doc. 31, 2oo3 STATE OF � ) ) SS COUNTY OF 1 The foregoing document was acknowledged before me the 1,?IA,_ day of 2003, by /%..,�,�y���}�., who acknowledged himself to be the of Park Place Properties LLC, an Arizona limited liability Ampany, for and on behalf of the limited liability company. Public My Commission Expires: 0/i1/v3 \\Mcop3\LAURA\WP\TOWNCTR.111\Memorandum re TC Dev Agmt v3.wpd 6/17/03 10:39 am OFFICIAL SEAL JAMIE RODGERS Notary Public • State of Arizona MARICOPA COUNTY MY comm. expires Dec. 31, 200; ACKNOWLEDGMENT STATE OF ARIZONA ) ) SS COUNTY OF MARICOPA ) Th�forego;indoc�ument�,.yas cknowledged before me the' 6 L dayof2003, by , who acknowledged himself to be the of 8888 Fountain, L.L.C., an Arizona limited liability C'6in-pan3g for and on behalf of the limited liability company. My Commission Expires: I -L.K0 OFFICIAL SEAL JAMIE RODGERS Notary Pubft - State of Arizona MARICOPA COUNTY *,Mv Comm, —ina Dec, 31, 2003 ACKNOWLEDGMENT STATE OF WISCONSIN ) ) SS COUNTY OF MILWAUKEE ) The foregoing instrument was acknowledged before me on the � day of 2003, by �i�r„eS_. J •, z_ Vice President of Towne Realty, n a Wisconsin corporation, as sole member on behalf of El Lago Road LLC, an Arizona limite lability company, on behalf of the limited liability company. NOTARYSEAL �isconsin blic in and f� / State of �J.y..�s N. My Commission Expires: \\N,cap3\L,kLMA\WP\TOWNCiR 11AMemorandum re TC Dev AQmt v4 wpd 6/17103 11:05 am EXHIBIT "A" (Developer Property) PARCEL NO. 1 Lot 5, of PARCEL 12, according to the plat of record in the office of the County Recorder of Maricopa County, Arizona, recorded in Book 579 of Maps, Page 40. EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 in Docket 1839, Page 426, records of Maricopa County, Arizona. EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value; and EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. PARCEL NO. 2 Lots 1 through 5 of A FINAL REPLAT OF BLOCK 7, PLAT NO.208, FOUNTAIN HILLS, ARIZONA, BOOK 144 OF MAPS, PAGE 4, according to the plat of record in the office of the County Recorder of Maricopa County, Arizona, recorded as Book 615 of Maps, Page 49; EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 as Docket 1839, Page 426, records of Maricopa County, Arizona; EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value; EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. Page 1 of 1 EXHIBIT `B" (Park Place Property) Lot 1, of A FINAL REPLAT OF BLOCK 2, PLAT NO.208, FOUNTAIN HILLS, ARIZONA, according to the Plat of record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 615 of Maps, Page 48. EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 as Docket 1839, Page 426, records of Maricopa County, Arizona; EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value; EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. Page IofI EXHIBIT "C" (8888 Property) Lot 2, of PARCEL 12, according to the plat of record in the office of the County Recorder of Maricopa County, Arizona, recorded in Book 579 of Maps, Page 40. EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 in Docket 1839, Page 426, records of Maricopa County, Arizona. EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value; and EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. Page 1 of 1 EXHIBIT "D" (EI Lago Property) PARCEL NO. 1 A portion of the Southeast quarter of Section 15, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, more particularly described as follows: Commencing at a brass cap found at the intersection of El Lago Drive and La Montana Drive; thence along the center line of El Lago Drive South 69 degrees 21 minutes 52 seconds East a distance of 984.00 feet; thence North 20 degrees 38 minutes 08 seconds East a distance of 42.00 feet to the Point of Beginning; thence along the South property line of Block 1, Plat 208 as recorded in Book 144 of Maps, Page 4 of Records of Maricopa County, Arizona, North 69 degrees 21 minutes 52 seconds West a distance of 431.00 feet to the Southwest property comer of said Block 1; thence along the West property line of said Block 1, North 20 degrees 38 minutes 08 seconds East a distance of 418.40 feet to the Northwest comer of said Block 1; thence along the North property line of said Block 1, South 69 degrees 21 minutes 52 seconds East a distance of 333.40 feet; thence North 65 degrees 38 minutes 08 seconds East a distance of 138.03 feet to the Northeast comer of said Block 1; thence along the East property line of said Block 1, being the centerline alignment of Verde River Drive (now abandoned), per Town of Fountain Hills Plat 208 as recorded in Book 144, Page 4, records of Maricopa County, Arizona, South 20 degrees 38 minutes 08 seconds West a distance of 516.00 feet to the Southeast corner of said Block 1 and the Point of Beginning. EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 in Docket 1839, Page 426, records of Maricopa County, Arizona. EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value. EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. Page 1 of 3 EXHIBIT "D" (El Lago Property) PARCEL NO.2 A portion of the Southwest quarter of Section 14 and the Southeast quarter of Section 15, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, more particularly described as follows: Commencing at a brass cap found at the intersection of El Lago Drive and La Montana Drive; thence along the center line of El Lago Drive South 69 degrees 21 minutes 52 seconds East a distance of 984.00 feet; thence North 20 degrees 38 minutes 08 seconds East a distance of 42.00 feet to the Point of Beginning; thence along the West property line of Block 8, being the centerline alignment of Verde River Drive (now abandoned), per Town of Fountain Hills Plat 208 as recorded in Book 144 of Maps, Page 4, records of Maricopa County, Arizona, North 20 degrees 38 minutes 08 seconds East a distance of 516.00 feet to the Northwest comer of said Block 8 and the beginning of a non - tangential curve concave Northerly, having a radius of 60.00 feet and a chord bearing South 85 degrees 15 minutes 30 seconds East; thence along the are of said curve through a central angle of 31 degrees 47 minutes 17 seconds an arc length of 33.29 feet to the beginning of a reverse curve concave Southerly, having a radius of 60.00 feet and a chord bearing South 85 degrees 15 minutes 30 seconds East; thence along the arc of said curve through a central angle of 31 degrees 47 minutes 17 seconds an are length of 33.29 feet; thence along the North property line of said Block 8, South 69 degrees 21 minutes 52 seconds East a distance of 838.79 feet to the beginning of a non -tangential curve concave Southwesterly, having a radius of 50.00 feet and a chord bearing South 24 degrees 21 minutes 52 seconds East; thence along the arc of said curve through a central angle of 90 degrees 00 minutes 00 seconds an arc length of 78.54 feet; thence along the East property line of said Block 8, South 20 degrees 38 minutes 08 seconds West a distance of 87.49 feet to the beginning of a tangential curve concave Easterly, having a radius of 1255.00 feet and a chord bearing South 15 degrees 49 minutes 51 seconds West; thence along the arc of said curve through a central angle of 11 degrees 23 minutes 38 seconds an arc length of 249.57 feet to the beginning of a reverse curve concave Northwesterly, having a radius of 50.00 feet and a chord bearing South 53 degrees 06 minutes 42 seconds West; Page 2 of 3 EXHIBIT "D" (El Lago Property) PARCEL NO.2 Continued thence along the arc of said curve through a central. angle of 85 degrees 57 minutes 27 seconds an arc length of 75.01 feet; thence North 84 degrees 48 minutes 03 seconds West a distance of 277.99 feet to the beginning of a tangential curve concave Northerly, having a radius of 45 8. 00 feet and a chord bearing North 77 degrees 04 minutes 58 seconds West; thence along the arc of said curve through a central angle of 15 degrees 26 minutes 11 seconds an arc length of 123.39 feet; thence along the South property line of said Block 8, North 69 degrees 21 minutes 52 seconds West a distance of 551.17 feet to the Southwest property comer of said Block 8 and the Point of Beginning. EXCEPT all minerals as reserved unto the United States of America in Patent of said land recorded February 28, 1956 in Docket 1839, Page 426, records of Maricopa County, Arizona. EXCEPT all oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium, or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value. EXCEPT all underground water, in, under or flowing through said land and water rights appurtenant thereto. Page 3 of 3 Town of Fountain Hills Council Action Meeting Date:! - Public Hearing began: am/pm Public Hearing ended: am/pm Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice M Kavanagh Melendez Nicola Ralohe Action: Agenda Item #(s) j I Action Taken: Approved Tabled Continued Action Taken: Action Taken: Post Council Meeting Notes: Approved Tabled Continued Denied Date: Date: Town of Fountain Hills Town Council Agenda Action Form `%w Meeting Type: Regular Meeting Submitting Department: Admin Consent:❑ Regular:® 11/7/02 Contact Person: Hansen Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: form committee Council Priority (Check Anuropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording , Consideration of ESTABLISHING A COMMITTEE to analyze, assess and review possible methods of financing fire and emergency medical services for Fountain Hills residents and make a recommendation to the Council regarding how the services should be funded including but not limited to placing a property tax issue on the May 2003 ballot. The item includes approval of a resolution outlining the committee's scope of work, deadlines to complete the work, and term limit of the committee. Staff Recommendation: Fiscal Impacts, No $ Purpose of Item and Background Information To form a citizen committee to analyze the Town's budget for the current and future fiscal years with regards to alternative funding sources for fire and emergency medical services. Additional information is included in the memo and resolution. List All Attachments as Follows Hansen memo; McGuire resolution Tvpe(s) of Presentation: None Signatures of Submitting Staffs Department Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: November 1, 2002 Town Council TH: Tim Pickering, Town Manager F : Cassie Hansen RE: Fire Service Funding Committee Director of Administration/Town Clerk The purpose of this item is to establish a citizen committee to analyze and review possible methods of financing fire and emergency medical services for Fountain Hills residents. At the October 22 finance meeting, Councilman Kavanagh requested that this item be placed on the November 7 Council agenda. The manager has asked the town attorney to prepare a resolution formalizing the creation of this committee. The resolution includes a scope of work, time frame for reporting back to the Council and term limits of the committee. Since the committee has a specific purpose, a "sunset clause" is suggested linked directly to the committee's recommendation. If the recommendation includes a May election, the committee would remain active until May 31, 2003. If the recommendation does not include an election, the committee would remain active only until January 31, 2003. Staff is proposing the following time frame and method for committee selection based on reporting and election deadlines. November 13, 20 Advertise for interested citizens to submit letters of interest November 22 Final date to receive letters of interest December 3 Council or Council committee interviews applicants December 5 Council appoints committee December 31 Deadline for committee to submit written report January 2 Council discusses committee recommendation January 16 Council calls election if necessary The proposed schedule provides the committee approximately three weeks to research the funding issue and to submit their written recommendation to the Council by December 31. The Council can review and discuss the committee's recommendation at the January 2, 2003 meeting. If the Council has questions or concerns, the committee could use the next two weeks to address any Council questions or concerns and return to the Council on January 16 with additional information or clarification. If the recommendation includes moving forward with a May election, the Council can call the election and set the ballot language at the January 16 meeting. This will still meet the statutory and County deadlines but will require an emergency clause on the resolution. If the Council approves the resolution and proposed time frame, staff will prepare public notices inviting interested citizens to serve on the committee. E:\MEMOs\COUNCIL\2002\11-7-02 fire finance memo.doc Last printed 11/1/2002 2:04 PM Page 1 of I RESOLUTION NO. 2002-45 �'" A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, CREATING A CITIZEN ADVISORY COMMITTEE TO ADVISE THE TOWN COUNCIL REGARDING FUNDING OPTIONS FOR PROVIDING EMERGENCY AND FIRE SERVICES. WHEREAS, the addition of municipal emergency and fire services has substantially increased the capital and operating expenses of the Town of Fountain Hills (the "Town"); and WHEREAS, the Town continues to experience (i) reductions in State -shared revenues and (ii) a downturn in the amount of sales tax generated within the Town from new home construction; and WHEREAS, the reduction in sales tax revenue and State -shared revenue will force Mayor and Common Council of the Town (the "Town Council") to make very difficult budgetary decisions for fiscal year 2003-2004; and WHEREAS, the Town Council desires citizen input regarding funding options for emergency and fire services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AS FOLLOWS: SECTION 1. That the Emergency and Fire Services Funding Citizen Advisory Committee (the "Committee") is hereby created to include not less than three members. SECTION 2. That the Committee shall be responsible for analyzing the Town's budget for the current fiscal year and estimating the budgetary constraints for the fiscal year 2003-2004 and beyond with respect to funding for emergency and fire services. The Committee shall also provide analysis of funding alternatives including the necessity to impose a property tax to supplement the Town's budget for the 2003-2004 fiscal year and thereafter for the purpose of providing emergency and fire services. SECTION 3. That the Committee shall present its initial findings to the Town Council in a written report to be distributed not later than December 31, 2002. SECTION 4. That the Committee shall cease to exist upon action of the Town Council upon recommendation of the committee. 9196.001\Citizen advisory committee.res.doc 1 11-01-02-2 PASSED AND ADOPTED BY the Mayor and Common Council of the Town of Fountain Hills, Arizona, November 7, 2002. FOR THE TOWN OF FOUNTAIN HILLS: BY.......... Tim G. Pickering, CecD; Town Manager ATTESTED TO: Cassie B. Hansen, Town Clerk APPROVED AS TO FORM: �c Andrew J. McGuire, Town Attorney 9196.001\Citizen advisory committee.res.doc 11-01-02-2 P Town of Fountain Hills Council Action Meeting Date: Public Hearing began: am/pm Public Hearing ended: am/pm lotion:r> k . Second:0 " Roll Call Aye N Archambault Beydler, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Agenda Item #(s) j Action Taken: Approved Denied Tabled Date: Continued Date: Action Taken: Approved Deni Tabled Date: Continued Date: Action Taken: Approved Deni Tabled Date: Continued Date: Action: �� Post Council Meeting Notes: Copy/Distribute/Follow-up File 0ublish Recordation Staff Direction Signatures Town of Fountain Hills Town Council Agenda Action Form 4 Meeting Type: Regular Meeting Meeting Date: 11/7/02 Submitting Department: Admin Contact Person: Hansen Consent:❑ Regular:® Requesting Action:® Report Only:❑ Tyne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Agreement ❑ Emergency Clause ❑ Special Event Permit ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Acceptance ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Plat ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: form committee Council Priority (Check Appropriate Areas : ❑ Education ❑ Public Fitness ❑ Library Services ❑ Public Safety ❑ Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda Wording: 12.) Consideration of ESTABLISHING A COMMITTEE consisting of three council members to recruit and recommend a citizen to serve on the Municipal Property Corporation. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To form a committee of three council members to interview and recommend a citizen to fill the vacancy on the Municipal Property Corporation board. List All Attachments as Follows: Hansen memo Type(s) of Presentation: None Signatures of Submitting Staff: C �� Department Head Tofvn Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: October 31, 2002 Town Council TH: Tim Pickering, Town Manager Cassie Hansen RE: Municipal Property Corporation aDirector of Administration/Town Clerk Appointment The purpose of this item is to establish a procedure to replace a vacancy on the Municipal Property Corporation caused by the resignation of Joe Bill. Staff is proposing that the Council form a committee of three Council members to interview interested citizens and make a recommendation to the Council for appointment. In 1998, the town manager and town attorney presented Resolution 1998-32 to the Council that formed the Municipal Property Corporation (MPQ to fund the new community center, and established the membership of the board of directors and the articles of incorporation. At that time, staff presented the Council with three members of the community who had expressed a willingness to serve on the Board of Directors. With the adoption of Resolution 1998-32, Walt Dunne, Joe Bill and Chet Yon were appointed to the MPC. They have served since that time. Staff is recommending that the Council establish a committee of three Council members to recruit, interview and recommend a citizen to the Council to fill the vacant seat and serve on the UPC board. A motion could include the assignment of three Council members to the committee as well as direction to staff to advertise the vacant position. E:\MEMOMCOUNCIL\2002\11-7-02 MPC appt memo.doc Last printed 10/31/2002 11:26 AM Page 1 of 1 Town of Fountain Hills Council Action Meeting Date: Public Hearing began: am/pm Public Hearing ended: am/pm -,avanagr Melendez Amendment: Second: Roll Call Archambault Beydler, Mayor Fraverd, Vice IV Kavanagh Melendez Nicola Ralphe a-7 7 Action. :1 Nay Agenda Item #(s) 13 Action Taken: Approved Tabled Continued Action Taken: Action Taken: Post Council Meeting Notes: Approved Tabled Continued Denied Date: Date: r Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:❑ Regular:® Meeting Date: 11/7/02 Contact Person: Hansen Requesting Action:® Tvoe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: form committee Council Prioritv (Check Appropriate_ Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: 13.) Consideration of ESTABLISHING A COMMITTEE consisting of three council members and staff to review and recommend a proposed policy of council meetings rules of procedure. Staff Recommendation: None Fiscal Impact: No Purpose of Item and Background Information: To establish a committee of Council and staff to review proposed policies and procedures for council meetings. List All Attachments as Follows: Hansen memo Type(s) of Presentation: None Signatures of Submitting Staff: Department Head —� 9�— i` /.0 �? Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: October 31, 2002 Town Council TH: Tim Pickering, Town Manager F : Cassie Hansen RE: Council Meetings Rules of Procedure Director of Administration/Town Clerk The purpose of this item is to establish a committee of three Council members to review a proposed rules of procedure policy and recommend a final document to the full Council for consideration. Based on the review of policies from twenty cities and towns, staff is preparing a working draft of council meetings rules of procedure that combine practices of other municipalities, current procedures of the Council, and recommendations of the manager and attorney. The policy is very comprehensive and includes a broad spectrum of procedures from agenda preparation to rules of decorum and order. A copy of the draft table of contents is included to provide an idea of the topics covered in the policy. At the 11/7/02 meeting, staff would like the Council to establish a committee of three Council kmembers to work with staff on a final draft of the policy for Council consideration. When finalized and adopted, the policy will assist the Town Council in conducting their regular, special and work- study meetings. E:\MEMOS\COUNCIL\2002\1 1-7-02 Council rules of procedure memo.doc Last printed 10/31/2002 11:19 AM Page 1 of 1 TOWN OF FOUNTAIN HILLS, ARIZONA TOWN COUNCIL MEETINGS RULES OF PROCEDURE TABLE OF CONTENTS SECTION 1. RULES OF PROCEDURE/AUTHORITY.........................................................................1 1.1 PROCEDURES.............................................................................................................................. 1 1.2 PARLIAMENTARIAN.................................................................................................................. 1 SECTION2. DEFINITIONS......................................................................................................................1 2.1 AGENDA....................................................................................................................................... 1 2.2 COUNCIL PACKET...................................................................................................................... 1 2.3 MEETINGS.................................................................................................................................... 1 2.4 NEWSPAPER.................................................................................................................................2 2.5 NOTICE..........................................................................................................................................2 2.6 ORDINANCE.................................................................................................................................2 2.7 PUBLIC BODY.............................................................................................................................. 2 2.8 QUORUM.......................................................................................................................................2 2.9 RESOLUTION............................................................................................................................... 2 SECTION3. PRESIDING OFFICER....................................................................................................... 3 3.1 PRESIDING OFFICER.................................................................................................................. 3 3.2 ROBERT'S RULE.......................................................................................................................... 3 SECTION4. MEETINGS...........................................................................................................................3 4.1 REGULAR MEETINGS................................................................................................................ 3 4.2 ADJOURNED MEETINGS........................................................................................................... 3 4.3 SPECIAL MEETINGS................................................................................................................... 4 4.4 WORK SESSIONS.........................................................................................................................4 4.5 EXECUTIVE SESSIONS...............................................................................................................4 4.6 EMERGENCY MEETINGS.......................................................................................................... 4 4.7 MEETINGS TO BE PUBLIC......................................................................................................... 5 4.8 MINUTES OF COUNCIL MEETINGS......................................................................................... 5 SECTION5. NOTICE AND AGENDA....................................................................................................6 5.1 PREPARATION AND POSTING NOTICES................................................................................ 6 5.2 AGENDAS..................................................................................................................................... 6 5.3 DISTRIBUTION OF NOTICES AND AGENDAS....................................................................... 6 SECTION6. ORDER OF BUSINESS................................................................................................... 7 6.1 ORDER OF BUSINESS................................................................................................................. 7 6.2 REGULAR MEETINGS................................................................................................................ 7 6.3 SPECIAL MEETINGS................................................................................................................... 8 6.4 WORK SESSION MEETINGS...................................................................................................... 8 6.5 ITEMS TO BE TAKEN IN ORDER.............................................................................................. 9 6.6 ROLL CALL................................................................................................................................... 9 6.7 PRESENTATIONS/REPORTS BY MEMBERS OF THE TOWN COUNCIL ............................. 9 6.8 SCHEDULED PUBLIC APPEARNCES/PRESENTATIONS........................................ 9 6.9 CONSENT AGENDA.................................................................................................................. 10 6.10 BUSINESS................................................................................................................................... 10 6.11 CALL TO THE PUBLIC.............................................................................................................. 12 6.12 ADJOURNMENT........................................................................................................................ 12 SECTION 7. AGENDA PREPARATION...........................................................................................13 N%ml 7.1 AGENDA ITEM SUBMITTALS: REGULAR/SPECIAL/WORK SESSION ............................. 13 7.2 TIME LINES FOR SUBMISSION OF ITEMS............................................................................ 14 7.3 AGENDA ITEM SUBMITTALS FOR TOWN COUNCIL EXECUTIVE SESSIONS .............. 14 7.4 COUNCIL PACKETS.................................................................................................................. 15 SECTION 8. PROCEDURES FOR CONDUCTING THE MEETING............................................15 8.1 CALL TO ORDER....................................................................................................................... 15 8.2 PARTICIPATION OF PRESIDING OFFICER........................................................................... 15 8.3 QUESTION TO BE STATED...................................................................................................... 15 8.4 MAINTENANCE OF ORDER..................................................................................................... 15 8.5 TELECONFERENCE PROCEDURE.......................................................................................... 16 SECTION 9. RULES/DECORUM/ORDER........................................................................................16 9.1 POINTS OF ORDER.................................................................................................................... 16 9.2 ORDER AND DECORUM.......................................................................................................... 16 9.3 ENFORCEMENT OF DECORUM.............................................................................................. 17 9.4 PROCEDURES IN ABSENCE RULES....................................................................................... 17 9.5 RULINGS OF PRESIDING OFFICER FINAL, UNLESS OVERRULED ................................. 17 9.6 APPEAL THE RULING OF THE PRESIDING OFFICER......................................................... 17 SECTION 10. ADDRESSING THE COUNCIL...................................................................................17 10.1 PERSONS AUTHORIZED TO APPROACH COUNCIL DAIS AREA ..................................... 17 10.2 MANNER OF ADDRESSING THE COUNCIL.......................................................................... 17 10.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE .................................................. 18 10.4 LIMITATION REGARDING PUBLIC COMMENT AND REPORTS ...................................... 18 SECTION11. MOTIONS.......................................................................................................................18 11.1 PROCESSING OF MOTIONS..................................................................................................... 18 11.2 UNANIMOUS CONSENT.......................................................................................................... 18 11.3 DIVISION OF QUESTION.......................................................................................................... 19 11.4 PRECEDENCE OF MOTIONS.................................................................................................... 19 11.5 MOTION TO POSTPONE INDEFINITELY............................................................................... 19 11.6 MOTION TO TABLE.................................................................................................................. 19 11.7 MOTION TO LIMIT OR TERMINATE DISCUSSION............................................................. 19 11.8 MOTION TO AMEND................................................................................................................. 20 11.9 MOTION TO CONTINUE........................................................................................................... 20 SECTION12. VOTING PROCEDURE................................................................................................20 12.1 CASTING A VOTE...................................................................................................................... 20 12.2 FAILURE TO VOTE.................................................................................................................... 21 12.3 RECONSIDERATION................................................................................................................. 21 12.4 TIE VOTES.................................................................................................................................. 21 SECTION 13. CONFLICT OF INTEREST..........................................................................................21 13.1 INTRODUCTION........................................................................................................................ 21 13.2 PURPOSE OF CONFLICT OF INTEREST LAWS.................................................................... 21 13.3 THE ARIZONA CONFLICT OF INTEREST LAW................................................................... 22 13.4 WHAT IS A SUBSTANTIAL INTEREST?................................................................................ 22 13.5 REMOTE INTERESTS................................................................................................................ 23 13.6 RESTRICTIONS ON CONTRACTS FOR SUPPLIES OR SERVICES ..................................... 24 13.7 DISCLOSURE OF INTEREST....................................................................................................24 13.8 WITHDRAWAL FROM PARTICIPATION............................................................................... 24 13.9 RULE OF IMPOSSIBILITY........................................................................................................ 24 13.10 IMPROPER USE OF OFFICE FOR PERSONAL GAIN............................................................ 24 13.11 SANCTIONS FOR VIOLATIONS.............................................................................................. 25 13.12 NON -STATUTORY CONFLICTS OF INTEREST.................................................................... 25 "' SECTION 14. CODE OF ETHICS........................................................................................................ 25