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2002.1205.TCRM.Packet
NOTICE OF REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Jon Beydler Councilman Rick Melendez Vice Mayor Leesa Fraverd Councilman Mike Archambault Councilwoman Kathy Nicola Councilman John Kavanagh Councilwoman Susan Ralphe WHEN: THURSDAY, DECEMBER 5, 2002 TIME: 6:30 P.M. WHERE: TOWN HALL COUNCIL CHAMBERS 16836 EAST PALISADES BOULEVARD, BUILDING B RULES FOR ADDRESSING THE COUNCIL — ADOPTED 1118190 e Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere to t llowing rules of order if you wish to speak: 1.) All citizens wishing to speak must first be recognized by the Mayor. 2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand, approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. • CALL TO ORDER AND PLEDGE TO THE FLAG — Mayor Beydler • INVOCATION — Pastor Larry Finch, Four Peaks Community Church • ROLL CALL Consent Aaenda: All items listed with an asterisk (*) are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. *1.) Consideration of APPROVING THE MEETING MINUTES of November 13, 14, and 19, 2002. 2.) Consideration of a PRELIMINARY PLAT for the 2-unit J & J Properties Condominiums, located at16312 E. Desert Sage Drive, aka Plat 206, Block 1, Lot 27, Case Number S2002-44. \\earth\CHansen\AGENDAS\REGULAR\2002\Regular Session 12-5-02.doc Page 1 of 3 Last printed 12/04/02 4:25 PM *3.) Consideration of a PRELIMINARY AND FINAL PLAT for the 2-unit Baymeo Condominiums, located at 16605 E. Bayfield Drive, aka Plat 104, Block 1, Lot 15, Case Number S2002-49. 4.) Consideration of a PRELIMINARY AND FINAL PLAT for the 1.160 acre, 10-unit Cornerstone II qwr Condominiums, located at 16639 E. Gunsight Drive, aka Plat 207, block 3, Lot IA, Case Number S2002-50. *5.) Consideration of a request for a ONE YEAR EXTENSION of the preliminary plat approval for "The Summit at Crestview", a 68 unit multi -family condominium project located at the northwest corner of Shea Blvd. and Palisades Blvd., Case Number S2001-08. *6.) Consideration of a FINAL REPLAT of the development envelope for Lot 17, Boulder Point Final Plat, aka. 15301 E. Lotus Lane, Case number S2002-46. 7.) Consideration of APPOINTING CITIZENS to serve on the fire and emergency service finance committee. 8.) PRESENTATION BY CHAPARRAL CITY WATER COMPANY on the water quality in Fountain Hills. 9.) Consideration of APPROVING A SIGNATURE ART PIECE for the soffit of the Community Center. The cost of the "diorama" will be totally funded by the Civic Association treasury and have no fiscal impact on the Town. 10.) REPORT by Town Manager Tim Pickering on proposed budget reductions with possible direction to staff regarding implementation. 11.) Consideration of APPROVING A NEW HEALTH CARE PROVIDER for town employees. 12.) PUBLIC HEARING on a SPECIAL USE PERMIT to allow a kennel with proposed hours of operation of 5:30 a.m. to 11:00 p.m. and a managers residence on the second floor at 11669 N. Saguaro Boulevard, aka Plat 302, Block 1, Lots 3 & 4, Case Number SU2002-09. 3.) Consideration of a SPECIAL USE PERMIT to allow a kennel with proposed hours of operation of 5:30 a.m. to 11:00 p.m. and a managers residence on the second floor at 11669 N. Saguaro Boulevard, aka Plat 302, Block 1, Lots 3 & 4, Case Number SU2002-09. 14.) PUBLIC HEARING on a SPECIAL USE PERMIT regarding a guest house at 9711 N. Jagged Circle, aka Eagle Mountain Estates, Parcel 3B, Lot 18, Case Number SU2002-10. 15.) Consideration of a SPECIAL USE PERMIT regarding a guest house at 9711 N. Jagged Circle, aka Eagle Mountain Estates, Parcel 3B, Lot 18, Case Number SU2002-10. 16.) PUBLIC HEARING on a proposed SPECIAL USE PERMIT to allow an "Outdoor Exercise Area" and "Overnight Boarding of Animals" at Parkview Veterinary Clinic located at 11679 N. Saguaro Boulevard, aka Plat 302, Block 1, Lot 1, Case Number SU2002-11. 17.) Consideration of a SPECIAL USE PERMIT to allow an "Outdoor Exercise Area" and "Overnight Boarding of Animals" at Parkview Veterinary Clinic located at 11679 N. Saguaro Boulevard, aka Plat 302, Block 1, Lot 1, Case Number SU2002-11. 18.) PUBLIC HEARING on a SPECIAL USE PERMIT for an outdoor seating area and alcoholic beverage sales and dispensing at the proposed D6ja vu Salon and Terrace Cafe located at Eagle Mountain Parcel 1, Tract C-3, aka Eagle Mountain Village Marketplace, Building "C", Case Number SU2002-12. 19.) Consideration of a SPECIAL USE PERMIT for an outdoor seating area and alcoholic beverage sales and dispensing at the proposed D6ja vu Salon and Terrace Caf6 located at Eagle Mountain Parcel 1, Tract C-3, aka Eagle Mountain Village Marketplace, Building "C", Case Number SU2002-12. %%%�0.) CALL TO THE PUBLIC. 21.) ADJOURNMENT. \\earth\CHansen\AGENDAS\REGULAR\2002\Regular Session 12-5-02.doc Page 2 of 3 Last printed 12/04/02 4:25 PM IPursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the Council. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters wised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, Pwndividual Council members may respond to criticism, ask staff to review a matter or ask that a matter be put on a future agenda. DATED this 4`h day of December, Cassie B. Hansen, Director of Administration/Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. \\earth\CHansen\AGENDAS\REGULAR\2002\Regular Session 12-5-02.doc Page 3 of 3 Last printed 12/04/02 4:25 PM gHER/FF MARICOPA COUNTY SHERIFF'S OFFICE SHERIFF JOSEPH M. ARPAIO IP/OOpA SHERIFF R/COpA C011 December 4, 2002 Councilmember Rick Melendez Town of Fountain Hills 16836 E. Palisades Blvd. P.O. Box 17958 Fountain Hills, Arizona 85269 Dear Rick: I have always recognized your respect and loyalty for the law enforcement process. This goes back to 1996 when I appointed you to the Maricopa County Jail Committee. You were part of that important effort which allowed our citizens to vote positively in recognizing the need for additional detention facilities. As one of my Town's Public Officials, I now realize your intent to continue to provide the best delivery of Public Safety for Fountain Hills. I realize the serious financial condition of my community and the on -going struggle between public officials on public safety issues. Therefore, I am committed to adding traffic resources to Fountain Hills. My office will use our available resources including, motorcycle enforcement, commercial vehicle inspection, and any other necessary resource to ensure this mission. I feel this is an appropriate decision to ensure the citizens of Fountain Hills that my main concern is to keep our area one of the safest in the country. Sincerely, Joseph M. Arpaio Maricopa County Sheriff JMA:nkc Wells Fargo Plaza • 100 West Washington 0 Suite 1900 • Phoenix, Arizona 85003 (602) 256-1000 0 Statewide Toll Free 1-800-352-4553 • WWW.MCSO.ORG Town of Fountain Hills Council Attendance Roll - Consent Agenda Action Meeting Date: Attendance Roll, : ,. Present Absent Archambault Beydier, Mayor Fraverd, Vice Mayor Kavanagh Melendez Nicola Ralphe Agenda Item Number(s): / -_ staff Present x; :a Andrew McGuire Tim Pickering Cassie Hansen Tom Ward Jesse Drake Others: Consent Aaenda I N" A _ - 1_ ,, Motion: �- Second: K Roll Call Archambault Beydier, Mayor Fraverd, Vice Ma Kavanagh Melendez Nicola Ralphe Notes/Post Council Meeting Actions: Nay Action Taken: Approved Tabled Continued Denied Date: Date: Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Administration Consent:® Regular:[] Meeting Date: 12/05/02 Contact Person: Cassie Hansen Requesting Action:® Type of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Minutes Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of APPROVING THE MEETING MINUTES of November 13, 14, 19, and 21, 2002. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Approve meeting minutes of November 13, 14, 19, and 21, 2002. List All Attachments as Follows: Meeting minutes for November 13, 14, and November 19. The November 21 2002 minutes will be provided to you next week. Type(s) of Presentation: none Signatures of Submitting Staff: Department Head i C Tow anager / Designee Budget Review (if item not budgeted or exceeds budget amount) R Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 12/05/02 Submitting Department: Community Development Contact Person: Denise Ruhling, Planner Consent:❑ Regular:® Requesting Action:❑ TvDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of approval of a Preliminary/Final plat for "J & J Properties Condominiums" a subdivision of Plat 206, Block 1, Lot 27. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and BackgroundInformation: The applicant is requesting approval of a two (2)-unit condominium project in a R-2 zoning district. The two -unit complex is currently under the sole ownership of Judith E. Shipka. Lot coverage is 40.3%; allowed lot coverage is 50%. Project density is 5,570.33 square feet per dwelling unit; required density is 4,000 square feet per dwelling unit. Unit A has 1,495 square feet of living area plus 557 square feet of garage. Unit B has 1,511 square feet of living area plus 566 square feet of garage. Units have a common patio area of 328 square feet. Each unit accommodates parking with a two -car garage. Trash pick up is individual. List All Attachments as Follows: Application, Final Plat, Interior Dedication. Type(s) of Presentation: Overhead SilInatures of SubmittinM Staff: TowdManager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and Town DT: December 5, 2002 Council FR: Denise Ruhling, Planner RE: 16312 East Desert Sage Drive aka Plat Through: Tim Pickering, Town Manager 206 Block 1 Lot 27. Case #S2002-44. Consider approval of a Preliminary/Final plat for "J & J Properties Condominiums" a subdivision of Plat 206, Block 1, Lot 27. DESCRIPTION: OWNER: Judith E. Shipka APPLICANT: Judith E. Shipka EXISTING ZONING: "R-2" EXISTING CONDITION: Duplex Under Construction (BP #2002-377) LOT SIZE: 11,140 sq ft or 0.256 acres SURROUNDING LAND USES AND ZONING: NORTH: SOUTH: EAST: WEST: SUMMARY: Residential Duplex; zoned "R-2" Residential Duplex; zoned "R-2" Residential Duplex; zoned "R-2" Residential Duplex; zoned "R-2" This request by Judith Shipka is for approval of Preliminary/Final plat for "J & J Properties Condominiums" a subdivision of Final Plat 206, Block 1, Lot 27. The applicant is requesting approval of a two (2)-unit condominium project in a R-2 zoning district. The two -unit complex is currently under the sole ownership of Judith E. Shipka. Lot coverage is 40.3%; allowed lot coverage is 50%. Project density is 5,570.33 square feet per dwelling unit; required density is 4,000 square feet per dwelling unit. Unit A has 1,495 square feet of living area plus 557 square feet of garage. Unit B has 1,511 square feet of living area plus 566 square feet of garage. Units have a common patio area of 328 square feet. Each unit accommodates parking with a two -car garage. Trash pick up is individual. EVALUATION: The application conforms to the TOFH zoning ordinance requirements for limited multi -family housing; including, setbacks, lot coverage, open space, and parking. J & J Properties Condominiums S2002-44 The Planning & Zoning Commission reviewed this application at their November 14, 2002, meeting and recommended approval with the stipulation that the applicant check with the Town of Fountain Hills Chief Building Official to determine if a building permit amendment is needed to meet fire suppression requirements. RECOMMENDATION: The proposed Preliminary/Final Plat is in compliance with the regulations of The Town of Fountain Hills Zoning Ordinance. Staff recommends approval of the Preliminary/Final Plat S2000-44 "J & J Properties Condominiums" a subdivision of Final Plat 206, Block 1, Lot 27 with the following stipulation: The applicant shall check with the Town of Fountain Hills Chief Building Official to determine if a building permit amendment is needed to meet fire suppression requirements. Page 2 of 2 TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT Date Filed 1' Fee Paid yccepted B c Condominium Name Condominium Address Legal Description of Lot/Parcel Being Platted AF Plat 90 G Block / Lot(s)% Parcel Size ^ Number of Units Zoning Number of Tracts General Ian Land Use Designation leit N1 — ,*Of. A Density Requested (Dwelling/Units Per Acre) r r Applicant r 1 Day Phone it Address . A d -s �.� City �,��: "/1 ST �'Z- Zip �Ov Owner Day Phone gyro, Address . City ST Zip Attachments (Please list) ��GIQ.I'�► �i�i1/it ,r ��,r�� �r��" J��C rt N Signature of Owner I HERBY AUTHORIZE (Please Print) Date TO FILE THIS APPLICATION. "�� —Q ,, Subscribed and sworn before me this day of g My Commission Expires Notary Public Ir Seal TFH Case Number Fee Schedule Attached S;") — v • � f � iE CV y d F-• CV t— —1 ? W L:J J c i .2r3 W O � O U L7 I p► I+e++ •n i lilt ai gig ! iiiit11 i l 4Je: Db 1•f� ii y rlti t ' R�It13 _ i ftl� �iia��i! 9 � y its 9 e yr, i Pill ��� I�t 9 ! id f/'� fillf'ii Jf�f�a •pf �J t�t��i li;�f��� ;9 ,aff � f 6 ;i��t��:i f�� WWII 1 te a J ! � 1 JiJ iy► 1 ! . ` � J` iJ y J gJ � I . F y! ,� • . . ,115" .Ili .b .t1 ..i.iiilli .l�Ii�iJ .tip .11��� iFlltJii ii� elYi e�+ i i (i� Ili :!F l i wild! J r - - - - - - - - - - NMI ; I I I 1 I $1 1 1 I I I I I$ I I 1 i J 5.00'1_ i I ; I g I $ I I $ ; g I I _ A 1 L- - - - - - - - - - J m Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:❑ Meeting Date: 12/5/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvoe of Document Neediniz Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the PRELIMINARY and FINAL PLAT for the two -unit Baymeo Condominiums, located at 16605 E. Bayfield Dr. aka Lot 15, Block 1, Final Plat 104, Case Number S2002-49. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This is a request for preliminary and final plat approval for `Bameo Condominiums", a two -unit residential condominium project currently occupied. The Planning & Zoning Commission and Staff recommend approval of this condominium subdivision. List All Attachments as Follows: Staff Report; Application; Final Plat Reduction Type(s) of Presentation: N/A Signatures of Submitting Staff: 0 Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 22, 2002 Town Council FR: Dana Burkhardt, Senior Planner RE: S2002-049; Preliminary and Final Plat `Baymeo Condominiums", a two -unit multi- family project. LOCATION: 16605 E. Bayfield Dr. aka Lot 15, Block 1, Final Plat 104. REQUEST: Consider the Preliminary and Final Plat for "Baymeo Condominiums", a two -unit condominium project. DESCRIPTION: OWNER: APPLICANT: EXISTING ZONING: EXISTING CONDITION: LOT SIZE: Anthony DiNaso Anthony DiNaso "R-2" Constructed and Occupied 11,696 square feet (.27 acres) SURROUNDING LAND USES AND ZONING: NORTH: Single-family residence; zoned "R-2" SOUTH: Single-family residence; zoned "R-2" EAST: Single-family residence; zoned "R-2" WEST: Duplex; zoned "R-2" SUMMARY: This request is for approval of the Preliminary and Final Plat 'Baymeo Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The owner, Anthony DiNaso, has chosen to convert a two -unit residential complex and record a Declaration of Condominium to sell the units individually. The units have a maximum livable area of 1,596 square feet, a minimum livable area of 1,592 square feet. Each unit has a two -car garage and a covered patio. The property was built under building permit number 2000-481. On November 14, 2002, the Planning and Zoning Commission voted unanimously to recommend approval of this request. RECOMMENDATION: The Planning and Zoning Commission and Staff recommend approval of S2002-49; Preliminary and Final Plat `Baymeo Condominiums", with the following stipulation: 1) Show all public utility and drainage easements on the final plat. `%W The town of Fountain Hills COMMUNITY DEVELOPMENT DEPARTMENT I Case Ma alguse er: Only Fountain Hills, Arizona Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NATURE OF THE REQUEST: PR03ECT NAME APPLICATION`` -' u Fill Waiver Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment Mrs. Applicant: may' '� � ,'—.5 a D Mr. PP 4, ay Phone - Ms. Address: City ' Zip: — ' L State: --L— p: '�F; Z Mrs. Owner: Mr. Ms. Address: Day Phone City: State: 7jp: If application is being submitted by someone other than the owner of the property under consideration, the section below assist be completed. SIGNATURE OF OWNER DATE I HEREBY AUTHORIZE TO FILE THIS APPLICATION. Please Print Subscribed and sworn before me this day of Notary Public n' FILING DATE: v FEE PAID: 20 My Commission Expires ACCEPTED BY: (See Fee Schedule) Application Page 2 of 7 Case Number �0� -C19? PBA t 0? The Town of Fountain Hills LEGAL DESCRIPTION ;4- / S Plat Name Block Lot PROPERTY ADDRESS A« c� `� PARCEL SIZE (Acres) l� s'' l ASSESSOR PARCEL NUMBER NUMBER OF UNITS PROPOSED 2� TRACTS EXISTING ZONING: K— Z- PROPOSED ZONING Application Page 3 of 7 r7�-- c / - oi(� Case Number G W9.4W:E\1N-f-f9\faf 19 f 'I, 9. E.1 999 9f 'ks' 19 na (rreal,9o'se •s;ga=a zeis�e e�g3La 5Q 0 I FY^. B a� 9 f- � a [. • __ �� -- ___ _-- Al- #� S� _a _ o � ,Z 0011,09N \ '„ .00.91 \So C z 00 .81'tZ 'tr. \ yt ^> m i 1 INN, 1 a aa�£m� a' S3�a-apv5 P ��hE a � P- 4 = la lidC$R !? 111 Is1 5 9 p € ��iSN a Eo a sib lox 4RN a e §a°gym s P p x R Is.7gs a $ n ag g 444nq*� 4�4 '612Ag= N v e+ R g . s bea A� Eg'wqg€ A� �'2g R xrF a4 g;g`E MiS � .�i �i+ng i„Ag XP cn :N a F + i 1DRM BAYMEO CONDOMINIUMS M❑NTG❑MEN Y ENOINEERINa i MANAGEMENT, LLC. 16716 E. PARKVIEW AVE SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fax (480) 837-8668 e-nail- 01 owtgmery1@gwest,et .,.. ARH 09/20/02 PLAT 104 BLOCK 1 LET 15 rwrn ,x qS NOTED 16605 E. BAYFIELD DRIVE CONDOMINIUM PLAT ,Z n+rz mc9wrxw Im J� 133' C E; K 12i A 9.- 49.50' p e A ' o a BAYMEO CONDOMINIUMS M❑NTG❑MERY I ENGINEERING & MANAGEMENT, L.L.C. W AVE. r' ?1 I6716 FOUNTAINAHILLSE ARIZONA SUITE 1852684 U80) 837-1845 fax U80> 837-8668 a-n01b dnontgoneryl8gwest.net ARH 09/20/02 PLAT 104 BLOCK i LOT 15 DPM ' 8 AS NOTED 16605 E. BAYFIELD DRIVE CONDOMINIUM PLAT n„� xscawmx Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:[] Meeting Date: 12/5/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needine Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report only❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the PRELIMINARY and FINAL PLAT for the ten -unit Cornerstone II Condominiums, located at 12315 N. Chama Drive akaFinal Plat 207, Block 3, Lot 1A, Case Number S2002-50. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This is a request for preliminary and final plat approval for "Cornerstone 2 Condominiums", a ten -unit residential condominium project under construction. The Planning & Zoning Commission and Staff recommend approval of this condominium subdivision. List All Attachments as Follows: Staff Report; Application; Final Plat Reduction Type(s) of Presentation: N/A Signatures of Submitting Staff: epartment Hea Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 19, 2002 Town Council FR: Dana Burkhardt, Senior Planner RE: S2002-50; Preliminary and Final Plat "Cornerstone 2 Condominiums", a ten -unit multi -family project. LOCATION: 12315 N. Chama Dr. aka Lot IA, Block 3, Final Plat 207. REQUEST: Consider the Preliminary and Final Plat for "The Cornerstone 2 Condominiums", a 10-unit condominium project. DESCRIPTION: OWNER: Peter Fredricksen APPLICANT: Peter Fredricksen EXISTING ZONING: "R-4" EXISTING CONDITION: Under Construction LOT SIZE: 50,518 square feet (1.159acres) SURROUNDING LAND USES AND ZONING: NORTH: Condominiums, Multi -family; zoned "R-4" SOUTH: Colony Wash; zoned "R-4" EAST: La Casa Canada Condominiums and Quail Run Condominiums; zoned "R- 411 . WEST: Wahinda Casitas Condominiums; zoned "R-4" SUMMARY: This request is for approval of the Preliminary and Final Plat "Cornerstone 2 Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project involves limited off -site public improvements, a "fast track" process is being allowed. The owner, Peter Fredrickson, has chosen to convert a ten -unit residential complex and record a Declaration of Condominium to sell the units individually. The units have a maximum livable area of 1,838 square feet, a minimum livable area of 1,793 square feet. Each unit has a two -car garage and a covered patio. The property is currently under construction and being built under building permit number 2000-1356. On November 14, 2002, the Planning and Zoning Commission voted unanimously to recommend Town Council approval of this request. RECOMMENDATION: Staff and the Planning and Zoning Commission recommend approval of S2002-50; Preliminary and Final Plat "The Cornerstone 2 Condominiums". OJ�N� b I� TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT DC�MIN � ._ .�_, I°.N ICINIPIATA� L� 4N =_ Date Filed Fee Paid Q 173d / Accepted By Condominium Name JJ 7Ae co" Condominium Address Opel", FLel Description of Lot/Parcel Being Platted Parcel Size Number of Tfacts 01 /i/IPiG General Plan Land Use Designation /C ,N �/Cj r� Density Requested (Dwelling Units r Acre) appl)t rler `car r• i�si�h Address Owner, ' /' Address Co Attachments (Please list) AarA,114 J_ ?� rrM/Ailw Mrs Block .3 Lots Number of Units -OAPs Zoning AP_L/ I.0 'L. 4t$ �12� Day Phone City� ��� ST Zip Day Phone City ST Zip i �i�ITL�+rilVeA .' ture of 05PqW /� T HERBY AUTHORIZE (Please Print) Subscribed and sworn before me this Notary Public THIS APPLICATION. day of My Commission Expires Date ,19 TFH Case Number Fee Schedule Attached 152 Ira - 50 Jill � g� v c c m =R. '• >E F k // / � i k rq ' Rv Jill \ lillii Etlt !! !!kliiiii E� S l litpail % mi �.�g#� "f� i� ��; ��,■` '��, ■ O c d i i li !C i tl3`�dr i �� ! � � � ii .f !jgill li , �tl, � ■ d Eg �" I " 11 HIP si j13i .1 11 �1j� 76 g FEp i. , ppy, p�. ,� ti ; _ = I� li t t=gt E•� '•ta � !1 IlC��7 � + g ■ R 1 a � ■ �d " i 11 7 '��i li.■ 101 Its J—j!'' Gish E o f I :i C3 C o O z IV o = � N CID fTi r— r s 53 Cf O U 5• a 23.5' i C U 4 U I � r 20.5' F C 21.5' C w � o v _ N 5 � o ?' � cn } a 51' °b' O O ± 1.44'-� r 4 O m a�= 0 0 C I`` a 1 I i 'ice I �J IN i�b rpm — I► v + t� — —r— / ! ....... i n -c ' �on L a $ OD ©000 00000000 F 000 im I'll Ma! e rar• a »> r j FRS eteau �� I g.�©..00av•�i a Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:❑ Meeting Date: 12/5/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne.of.Document Needing Approval (Check all ,that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Preliminary Plat Extension Req Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Rellular A14enda Wording: Consideration of a request for a one year extension of the preliminary plat approval for "The Summit at Crestview", a 68 unit multi -family condominium project located at the northwest corner of Shea Blvd. and Palisades Blvd., Case Number S2001-08. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: MCO Custom Properties has requested a one-year extension of the preliminary plat approval for "The Summit at Crestview" 68-unit multifamily condominium project, located at the northwest corner of Shea Blvd. and Palisades Blvd. On November 1st, 2001, the Town Council approved this preliminary plat with a 6-1 vote. List All Attachments as Follows: Staff Report; Extension Request; Application; Preliminary Plat Reduction. Type(s) of Presentation: NA Signatures of Submitting Staff: LAQ2P�� Department HeAd'— � Ala Town Mahag I Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 24, 2002 Town Council FR: Dana Burkhardt, Senior Planner RE: Case # SU2001-08; Preliminary Plat for The Summit at Crestview Condominiums MCO Custom Properties has requested a one year extension of the preliminary plat approval for "The Summit at Crestview", a 68-unit multifamily condominium project, located at the northwest corner of Shea Blvd. and Palisades Blvd. On November 0, 2001, the Town Council approved this preliminary plat with a 6-1 vote. Pursuant to Article 205.D of the Subdivision Ordinance, a preliminary plat approval is valid for a period of one year from the date of Town Council approval. A request can be made for a single, one year extension of the original preliminary plat approval. An extension of the preliminary plat approval may be granted by the Town Council upon receipt of a letter from the subdivider prior to the expiration date. Though the MCO Properties preliminary plat extension request was submitted 18 days after the one year expiration date, the Town Attorney has found that the Crestview Pre -annexation Development Agreement provides sufficient language to enable Council to consider this extension request. Staff recommends approval of a one year extension for The Summit at Crestview Preliminary Plat, case number S2001-08, as approved on November 1, 2001. MCO Custom PROPERTIES Tuesday, November 19, 2002 Dana Burkhardt Senior Planner Town Of Fountain Hills 16836 E Palisades Blvd Fountain Hills, AZ 85269 Dear Dana: THE SUMMIT AT CRESTVIEW PRELIMINARY PLAT EXTENSION Further to our discussion earlier today, it is understood that the Preliminary Plat for The Summit at Crestview was approved on November 1st, 2001. We would respectfully request that the approval of this preliminary plat be extended by a period of one year. We should be most grateful if this item would be added to the earliest possible Council agenda for consent, in any event no later than December 5tn Please do not hesitate to contact me should you have any questions. Sincerely, Ben Dutton Project Engineer I OF 1 16930 E. PALISADES BLVD.• FOUNTAIN HILLS, AZ 85268 PHONE (480) 837-9666 X 303 • FAX (480) 837-1677 BDUTTON@MCOPROPERTIES.COM OJtt'WN��n � 1� �� TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT �PF�ELIMINARI(PLIATArQP_LIC�ATI�N-'� i_'�=' Date Filed 3--�1C. Fee Paid po_'—o Accepted By O PlTat Name/Number The Summit at Crestview Parcel Size Number of Lots 56.65 Acres 5 Lots/68 Units Number of Tracts Zoning 1 M-1 PUD General Plan Land Use Designation Single Family Low Density Requested (Dwelling Units Per Acre) 1.20 du/Acre Applicant Day Phone MCO Properties, L.P. 480/837-9660 Address City ST Zip 16930 E. Palisades Blvd. Fountain Hills AZ 85268 Owner Day Phone Same as Above Address City ST Zip Attachments (Please list) Prel iminary Plat ( 20 copies) , 8' x 11 " Reduction, Preliminary Floor Plans, Cross-section & typical elevation, Hillside Disturbance Calc., Drainage Report & Fee letter. Signature of Owner I HERBY AUTHORIZE (Please Print) Date K. Michael Snodgrass a2aAl - O FILE THIS APPLICATION. - - Subscribed and sworn before me this day of ezX4Lam' My Commissi Nota Public OFFICIAL SEAL JAMIE RODGERS Notary PUbllc - State o} Att�tut MARICOPA COUN7Y My camm. exAl Fee Schedule Attached TFH Case Number �iuvm ur ruumokm mu,:.., MAR 0 2 zuul COMMUNITY DEVELOPM6-i, DER RT'1EN' e €� �Q2a2�yRw3�R�G Q� E� n�N 7 1 I �„yys�f))�fyycf� 1. 6 !Z JSp - §�a a p RF=4 5 y �7 x gag R� RY RY i {II: 8 L 8 Lpj -; Mlgp a 6 to ,R ;j tSf 4� R IR RR IR {IRX4 �3 R _I"F a R a Q.. .'' i. " F I `� Ix „ERqG Y Y L p RRp$q��i� iw Rg qg �'� vE t� Q� Fa iq MaaR �, 89 1 $Y A �N ytRM MM $M $k f �; �Y6�4 ♦6 Ot 4 �$ ev; - THE SUMMIT AT CRESTVIEW 4� 1 Eu< Y.00—N Rod PRELIMINARY PLAT Anderson - Nelson, a.� a* mm /nc. sue. (602i 27S-�sao � - - � a�w� D"aw.wr CmrEW&a mwwp wrt - CmgiNr 8wvkm �� an. •x u n nn rwwb>. M� AZ OM "7-OM •� ,'," � ii - �L2►�' 1ii{�Lc4LICIc�cLa�c2r'r �� Ciilcs�c-l--Icca�cu 411111 pill a �- �.. 1 1' :1 4y s- 'ate II `�1 +• y' \ n.. I' 4 b3 D i �j�` o "" " THE SUMMIT AT CRESTVIEW u� Anderson - Ne/son, /nc. -- v - s — ►•as '" Read ,2af„ - - Mao F•wIFY 1-F, •2 -0- Yfllti PRELIMINARY PLAT t` 'I Rt fa Isq alit lie to .. i905 f L 5 ` fi WO lo- m Cn pC Si CA A 61 as :i ,,' THE SUMMIT AT CRESTVIEW (i1g N .r u• tI ���a• A —I Anderson - Nelson, Inc. ' Ee� � PRELIMINARY PLAT aw -ft - &-,iw & �- -- �( - mdwo„ ceoz� 273 s_ao r .,.�.�r.so ��rr, +m u CONbi/CE{pa MIIIIOMINII CUI/pI11fI SN�IICM FrMie r� kZ MM p74" Y Y ems. ,DIY •°a �� �\��' \' � r • �. �• ,�T� off.,` ,,' \: •�� tea• A° ��n,:. w•� ,5. /� oµ°�.+�� P u. asai Lw ` ; 4 ~+ i ram`` S :�� °,0•`.f oa a�s, o`Ty ,1 .�,\ _ A •ITT - D D \ / p°` • .+. ova, • _ _S+ — . _� �\� 400 - c j _ ` V/ OW e C 10, 10 �- W.0— '°-`.`r �\Ta Uzi �, {,� �• \ o g \� . pc W .a .c roe° - - '�` y • ' � 4 OOK �+ydn... .air .�•+ - � a . SEE SHEET 5 A THE SUMMIT AT CRESTVIEW Anderson - Nelson, Inc. astMc owes Road o PRELIMINARY PLAT &o-* ��+• � ph- - a..�s:.n - ryvaem (602 27S-�aso .—.\._.,,,_.\..go—...., —.. Con.bvcMon MrMynn•nr - co gww 9°rFkw IF— � u «on . '♦r y iyf�{ -ow tz, �3 20 rn oftt �� t ,� �' at �Y ^�" y \a �'��, .,F3•7[ p _ is \.;+.eo a aE�s' ifk Y �• //~^ `� I � \ ;• 4 / _ r i / sew T iaf.Y .c U 1, �t 1 rl ..1� ��b' •fit �L ¢ � r�. �. f �- �. �. — /-!.. .. I.�y NrL - •y �� is .f�,'�• \ * rn \� . _ - y _ :- • ems:A. =� 3� xrd l �-�'��--�=�_=--:•za_ ,, � vim,_.. ` .� Y gOULEM ?� 4 THE SUMMIT AT CRESTVIEW — Anderson Nelson, E�..«a sue► 971Y Inc. 1Ht Eaaf YcOowa Rew •�« 95008 PRELIMINARY PLAT - � M. - aea.a D'. Cavbuctlan 9/anaa in.nr _ Ca/pifr s..Nc« - _ cso2) 27S-1aso w m :� Xt E - dfl yOFYY a .• � yy iC 4e w J %a tts `. i4t rt •,¢ • g :tea s •� F ' r'i� . r �•x c, P 1f -- _ m 71. _ : - ,j-...- -' • V- •# .:R `-^"mot! '..AL-e fi.... -h'.— 77 r - io2o (: _ 01 �- .J _ m - •� "j lbw �� - �: •• :. to }f b! _/�" �, Mtt, _ 1 _ r S y!tE t �k - stet .. RO _ c ,•" ldp i� f . ` THE SUMMIT AT CRESTVIEW t. • u_m i I I� 6 J z,�a, P PRELIMINARY PLAT Anderson - Ne/son, /nc. �»W* svm* "" E"' "`oo.�' ReW .�eM woos - - Sb vw ftw - s earn•. ,,,.�,..,, . ,,,� (602) 273-1Sao .-=�...r��n�w...,.« .... Ca bwbw NOWO —t _ comwtw saticw � c....z It901 a n?2 t.ewr �.. Utz noa� ua.•w rR 0 �c r -t- - �-"�-`�--•- yam. ��� � - '�m � . - -._. fe }} �_ �� � � a.. �-. .•per \�i'-� r itr Y s'y 203031 T_2 .. U. � e got a � vit Am SO -- ------we='-'_ 'C—_ - ��_ : v... __ � '_--,..1•--� � e - YI � -"Ole Ito • 1r�r a- _ 1960 1 � �I. off SHEET E # -s►_ i "I SUMMIT AT CRESTVIEW PRELIMINARY PLAT Anderson - Nelson, Inc. ro �►.• �..�. - ' aw{pww,r - x,d,dp II—n pr t - Can{wlfr Swwn 'AM"« . (602) 273-1850 F�—,"aCkv, if' ) u e u, e � ..-��+r'� ems^ •If h. � � ' 1 1 t• µiA I '12 V r• y 1 t •. _ � i�. �' d - � tre '��' ` `1, off' �+ ._.. e ♦ J ! f• a ' T� I ` I i � � I e� •� ICI �I � `I f i • I _ o v III, � j 2 m 1 N e THE SUMMIT AT CRESTVIEW r. s� i�� '•�e PRELIMINARY PLAT Anderson - Ne/son f"A"ero ��r+ao - sn &V&W ne. - s�ie, a,,.� /nc. '11MID-"R**. - A)ode„n (602) 273-1850 .� .....��.4 .-,.-.. .-._ Ca fn-tlnn N.Mp w j . CmMxgw Swmkcw c am, •z leave n••nn Q` pE f ..wow _w o.PRELIMINARY PLAT {ji� CD ;. :.. m Ch THE SUMMIT AT CRESTVIEW Anderson - Nelson, Inc. I nlwwy""" E"�n:on. ` "°. . 85008 En—b, ' —)" - — G 9 — - S.-D—p—, - pboiby� (d02) 273-1850 Consfn hm w/wW/rMnf - Compvf*r Sorricna .� C+h. 42 (M. n nr. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Com. Dev Consent:® Regular:❑ Meeting Date: 12/5/02 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Re;ular Agenda Wording: Consideration of a final replat of the development envelope for Lot 17, Boulder Point Final Plat, aka. 15301 E. Lotus Lane, Case number S2002-46. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request is for final plat approval of "Final Replat of Lot 17, a Replat of Boulder Point Lot 17", a development envelope revision and Hillside Protection Easement dedication. The owner proposes to modify the existing platted building envelope. All lot lines and existing platted easements on the lot will remain per the recorded (original) final plat. List All Attachments as Follows: Staff Report; Application; Final Plat Reduction Type(s) of Presentation: N/A Signatures of Submitting Staff: L, ba� par ment Head Town anager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 22, 2002 Town Council FR: Dana Burkhardt, Senior Planner ,J RE: Case # S2002-46; Replat of Final Plat Boulder Point Lot 17 LOCATION: 15301 E. Lotus Lane, aka Boulder Point Final Plat, Lot 17 REQUEST: Consider approval of the "Final Replat of Lot 17, a Replat of Boulder Point Lot 17" a revised building envelope location, and Hillside Protection Easement dedication. DESCRIPTION: OWNER: Jay Merril Funk APPLICANT: Lance Brown EXISTING ZONING: "R1-35 RUPD" Residential Planned Unit Development EXISTING CONDITION: Vacant land LOT SIZE: 1.68 acres SURROUNDING LAND USES AND ZONING: fir. NORTH: Single Family residences; zoned "R1-8" SOUTH: Single Family residences; zoned "R1-43" EAST: Vacant Lot; "R1-35 RUPD" WEST: Single Family residences; zoned "R1-35 RUPD" SUMMARY: This request is for final plat approval of "Final Replat of Lot 17, a Replat of Boulder Point Lot 17", a development envelope revision and Hillside Protection Easement dedication. The owner proposes to modify the existing platted building envelope. All lot lines and existing platted easements on the lot will remain per the recorded (original) final plat. The replat request also proposes to dedicate approximately 62,437 square feet of land for Hillside Protection Easement. This building envelope modification proposes to relocate a small portion of the existing building envelope approximately 15' closer to the west property line. The change will not encroach into the side -yard setback because the minimum building setback along the side property line is ten feet and the proposed building envelope location is approximately 25 feet from the side property line. The purpose of this building envelope revision is to allow the applicant the flexibility to construct retaining and site walls in this location. EVALUATION: This request conforms to the minimum building setbacks for the Boulder Point Residential Unit Plan of Development, and conforms to all applicable Zoning and Subdivision regulations. The applicant has provided the Town with a Hillside Protection Easement for the remainder of the lot beyond the proposed building envelope, which conforms to the land preservation requirements of the Subdivision Ordinance. Staff has received three verbal inquiries on this request from adjacent property owners, and is not aware of any public opposition to this request. This building envelope revision has minimal impact on the adjacent property owners. RECOMMENDATION: Staff recommends approval of the Final Replat Case #S2002-46; "Final Replat of Lot 17, a Replat of Boulder Point Lot 17". om 4 PBA 1; 02 oo�TAI" The Town of Fountain Hills COMMUNITY DEVELOPMENT DEPARTMENT For offiaal Use only Fountain Hills, Arizona case Manager: bi"" a. m�rsAPPLICATION'.:...._;:... -... Area Specific Plan or Change X Preliminary Plat General Plan Amendment Cut/Fill Waiver Plan of Development Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE OF THE REQUEST: PROJECT NAME Mrs. Applicant: Mr. Ms. Address: City: Mrs. Owner: —�1' ' Mr. 4I _ KA - �J Ms. Address: a� e`. � �-L; � �V City: Day Phone State: Zip: 1, _ ! Day Phone State: _ Zip: -1 If appfication is being submitted by someo a other than the owner of the property under consideration, the secrion below must be completed. SIGNATURE OF OWNER L EAL DATEI Jim _ ,p� �� Ncta Public - State of Arizona I HEREBY AUTHORIZE (h! MARICOPA COUNTY e Please Print Subscribed and sworn before me this C5V day of 20 ® .=2— 6iz� My Commission Expires_ Notary Public FILING DATE: FEE PAID: (See Fee Schedule) ACCEPTED BY: AQohcotion Page 2 of 7 Ca s Number PBA 1,0-- The Town of Fountain Hills LEGAL DESCRIPTION ULf %F--C- fp,(�JT 17 Plat Name Block Lot PROPERTY ADDRESS PARCEL SIZE (Acres)- ASSESSOR PARCEL NUMBER 1,��, - 1-7(o- t 16 ~ 99H NUMBER OF UNITS PROPOSED TRACTS EXISTING ZONING: 01a PROPOSED ZONING j4— Application Page 3 of 7 Case Number J L D s raj L_ j� O N> _!� > z = Fes-V{ n O L �i �zo G x n „ � F-1 -7,T . v xr r0 Nm y \ / h ,^ I S i p ci 1 a / - t $ (0 ff zr lid ai a. 2 —zi [ 11 i 7 a I I r , C _mom B� •.y — FUNK RESIDENCE MO V I [jOMERY �i T� -'9-t0^z y i IT -L1 ENGINEERING i MANAGEMENT, L.L.C. 56716 E. PARKV!E,: A,!:.6 T'c 20i ROULDEF POINT L`-T 1-7 •'OR61 u5 NOTEO FOUNTAIN HILLS, ARIZONAv 35268 (480) 837-1845 fa. (.80) 837-8568 15301 E. LOTUS LANE i rJii.Ar *AnAi a -moil: dmontgomeryl R;,west.oet 0 ��4"m iRSiae Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Town Manager Consent:❑ Regular;® Meeting Date: 12/05/02 Contact Person: Tim Pickering Requesting Action;® Tvne of Document Needing ADAroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Appointment Council Priority (Check Annranriate Areas): ❑ Education ❑ Public Fitness ® Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:[--] ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of APPOINTING CITIZENS to serve on the fire and emergency service finance committee. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: Appoint citizens to serve on Town committee to study financing of fire protection and emergency medical services for the community. List All Attachments as Follows: memorandum, interview schedule, applicant information Type(s) of Presentation: oral Signatures of Submitting Staff: Department Head Budget Review (if item not budgeted or exceeds budget amount) Town Manager / Designee TOWN OF FOUNTAIN HILLS OFFICE OF TOWN MANAGER MEMORANDUM TO: Honorable Mayor Beydler and DT: November 25, 2002 Town Council FR: Tim Pickering, Town Manager .,-� : Appointment of citizens to serve on Fire/EMS Funding Committee The deadline for submittal of applications for the Emergency and Fire Services Funding Committee was last Friday, November 22, at 5:00 p.m. Seventeen applications were received. Applicants will be interviewed by the Town Council on Tuesday, December 3rd and appointed on Thursday, December 5th. The committee will have until Tuesday, December 31st to submit its written report for Council discussion at its regular session on January 2nd The role of this committee is to provide a mechanism for collecting input from Fountain Hills citizens to make a recommendation to the Council regarding funding methods for emergency services. Committee members will work with the Town Manager and make final recommendations to the Town Council. Potential committee members should be made aware that we are not asking for input on how service is provided, but how our existing service should be funded. Furthermore, committee members should be aware that our current funding needs are $2,361,270, the budgeted fire department amount for fiscal year 2002-2003. Attached please find the interview schedule for December 3rd, and information on the candidates. The meeting will begin at 4:00 p.m. in the Building A video conference room. TOWN OF FOUNTAIN HILLS OFFICE OF TOWN MANAGER MEMORANDUM TO: Honorable Mayor Beydler and DT: November 25, 2002 Town Council FR: Tim Pickering, Town Manager RE: Interview Schedule — Town Council Special Session DATE: December 3, 2002 TIME: 4:00 PM LOCATION: Video Conference Room, Building A, Town Hall PURPOSE: To interview applicants for Citizen's Advisory Committee on Emergency and Fire Funding Time Name 4:00 p.m. Ron Jakemer 4:15 p.m. Bob Scarpetti 4:30 p.m. Daniel Kuchan 4:45 p.m. Tim Yoder 5:00 p.m. Ron Bruno 5:15 p.m. Clyde Neaville 5:30 p.m. Gene Peters 5:45 p.m. Carolyn McClure 6:00 p.m. Rita Cobain Brown 6:15 p.m. Bob Barbanica 6:30 p.m. John Cutillo 6:45 p.m. Steve Gendler 7:00 p.m. Jerry Miles 7:15 p.m. Glen Kosierowski 7:30 p.m. Bill Williams 7:45 p.m. Bob Howes 8:00 p.m. Randy Roberts Citizens' Advisory Committee Emergency and Fire Funding Ronald Jakemer Returned 11/22/02 15636 N. Cabrillo Drive 816-4377 602-262-6304 Bob Scarpetti Returned 11/22/02 14623 N. Glenpoint Dr. 836-1916; 400-236-9061 (car) Daniel Kuchan Returned 11/19/02 15721 E. Mustang Drive 837-6083 Tim Yoder Returned 11/20/02 P.O. Box 17269 837-1463 694-5243 (cell) Ron Bruno Returned 11/22/02 15757 Tepee Drive Out of Town: 12/26th & 27th 816-1423 Clyde Neaville Returned 11/21/02 15505 E. Jojoba Ln. Out of Town: 12/18th _ 26th 836-7246 Gene Peters Returned 11/22/02 14262 Fountain Hills Blvd. 837-2063 (H); 480-200-0920 (cell); 480-834-0101 (W) Carolyn McClure Returned 11/20/02 16212 Inca 837-2301 Rita Cobain Brown Returned 11/22/02 16738 E. Nicklaus Drive Out of Town: 12/11 837-9227 Robert Barbanica Returned 11/21/02 16263 E. Hyde Park Place Out of Town: 12/22nd _ 29th 837-5775 4:00 pm 4:15 pm 4:30 pm 4:45 pm 5:00 pm 5:15 pm 5:30 pm 5:45 pm 6:00 pm 6:15 pm F IF U* John Cutillo Returned 11/22/02 16714 Nicklaus Drive 837-2274 Steve Gendler Returned 11/22/02 14002 Midland Drive 837-0118 Jerry Miles Returned 11/20/02 16317 Inca Drive 837-3214 Glen Kosierowski Returned 11/22/02 15704 E. Cervantes Ct. 836-7337 (H); 948-5591 (W) Bill Williams Returned 11/20/02 14620 Love Court 816-0879 Bob Howes Returned 11/22/02 15745 E. Mustang Dr. 837-7483 Randy Roberts Returned 11/22/02 10655 N. Indian Wells 837-3155 6:30 pm 6:45 pm 7:00 pm 7:15 pm 7:30 pm 90 pm --g'l5pm Ronald J. Jakemer 15636 N. Cabrillo Drive Fountain Hills, AZ 85268 Home Phone (480) 816-4377 QUALIFICATIONS Over twenty-seven years of city fire department experience in the sixth largest city in the United States. Demonstrated management and leadership as a fire captain for over seventeen years. Multi -faceted experience includes: hazardous materials, airport emergency response, partnering with other municipalities, community outreach, and overseeing emergency response alarm room with civilian employees. EMPLOYMENT April, 1975 to Present City of Phoenix Fire Department December, 2001 to Present Captain, Phoenix Fire Department, Station 4, Hazardous Materials Team • Manage four man fire crew on EMS assignments • Assume command at fire and/or hazardous materials incidents, including directing three fire engines and one ladder engine crew • Participate in continuous education and training on hazardous materials for weapons of mass destruction, nuclear incidents, and biological/chemical warfare • Perform various administrative duties including the completion of necessary documentation of all incidents • Inspect facilities and businesses that use manufacture, and handle hazardous materials to ensure compliance with federal, state, county, and city standards and ordinances • Encourage team development and addressed employee issues as they arose and promoted team members • Participate in community outreach programs including teaching CPR courses to D.A.R.E. students, hospital personnel, and citizen groups June, 1998 to December 2001 Captain, Phoenix Fire Department, Station 19, Sky Harbor International Airport • Managed a thirteen man crew, including three foam trucks, specialized airport rescue truck, and an ALS engine company Responsible for specialized airport firefighting training and tactics • Coordinated and implemented airport safety standards with the FAA as well as Sky Harbor Aviation • Maintained appropriate staffing levels of all fire apparatus • Encouraged team development and addressed employee issues as they arose and promoted team members • Developed fire crew teams by training teams on airport operations/communications and appropriate fire crew responses • Participated in continuous education and training on hazardous materials for weapons of mass destruction, nuclear incidents, and biological/chemical warfare • Performed various administrative duties including the completion of necessary documentation of all incidents • Implemented hazardous materials inspection program • Responded to multiple EMS calls and aircraft alerts June, 1996-June, 1998 Captain, Phoenix Fire Department, Station 38, Hazardous Materials Team • Managed four man fire crew on EMS assignments • Assumed command at fire and/or hazardous materials incidents, including directing three fire engines and one ladder engine crew • Participated in continuous education and training on hazardous materials for weapons of mass destruction, nuclear incidents, and biological/chemical warfare • Utilized helicopter operations when necessary • Commanded mountain rescues for stranded hikers and cyclists • Partnered with the City of Tempe, City of Chandler, City of Sun Lakes, and City of Guadalupe Fire Departments to deliver mutual aid to the surrounding communities • Performed various administrative duties including the completion of necessary documentation of all incidents • Inspected facilities and businesses that use manufacture, and handle hazardous materials to ensure compliance with federal, state, county, and city standards and ordinances • Encouraged team development and addressed employee issues as they arose and promoted team members • Participated in community outreach programs including teaching CPR courses to D.A.R.E. students, hospital personnel, and citizen groups �pa_a 61a-4130 April, 1995-June, 1996 Captain, Phoenix Fire Department, Communications Center • Supervised civilian staff of 15-20, on receiving, processing, dispatching, and facilitating emergency calls Encouraged team development and addressed employee issues as they arose and promoted team members Performed various administrative duties including the completion of necessary documentation of all incidents • Developed and implemented a valley -wide emergency response communications system to alert other fire departments to emergencies valley -wide • Attended and participated in monthly, valley -wide fire department meetings to address each city's specialized dispatch and communication needs for responding to emergency calls • Participated in continuous education and training on hazardous materials for weapons of mass destruction, nuclear incidents, and biological/chemical warfare • Participated in community outreach programs including teaching CPR courses to D.A.R.E. students, hospital personnel, and citizen groups July, 1986-April, 1995 Captain, Phoenix Fire Department, Station 26, Ladder Company • Managed a five men crew that was one of eleven units in the city that responded to specialized ladder functions • Responded to emergency calls that required specialized equipment and training, including extrication of victims from cars, high rise buildings, ventilation of buildings, swift water rescue, trench rescue, high angle rescues • Began hazardous materials education and training for nuclear incidents • Performed various administrative duties including the completion of necessary documentation of all incidents • Encouraged team development and addressed employee issues as they arose and promoted team members • Participated in community outreach programs including teaching CPR courses to hospital personnel and citizen groups July, 1985-July, 1986 Captain, Phoenix Fire Department, Station 22, BLS Engine Company • Promoted to Captain in July of 1985 and was in charge of a four men crew • Assumed command of fire and EMS emergencies • Performed various administrative duties including the completion of necessary documentation of all incidents • Encouraged team development and addressed employee issues as they arose and promoted team members • Performed various administrative duties including the completion of necessary documentation of all incidents • Participated in community outreach programs including teaching CPR courses to hospital personnel and citizen groups December, 1984-July, 1985 Firefighter, Phoenix Fire Department, Fire Department Safety Office • Gathered fire department personnel data to track and analyze industrial injuries and sick leave of firefighters • Investigated automobile accidents involving fire department vehicles and provided recommendations to reduce future accidents • Investigated critical catastrophic events involving fire department personnel and reported findings to Administration • Gathered, organized, and compiled investigation data to present written reports Administration • Assisted Administration in participating in a nationwide physical fitness campaign for firefighters April, 1975-December, 1984 Firefighter, Phoenix Fire Department, Stations 1, 4, and 7 • Under the direction of the Fire Captain, provided BLS, EMS, fire suppression, fire ventilation, search and rescue, extrication of victims • Participated in on -going firefighting training • Participate in community outreach programs including Toys for Tots, school field trips, and interacting with the community CERTIFICATIONS Available upon request BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: �o� PHONE: \C\\ln ADDRESS: 1\-i�ca-2 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? (Y-ES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: A.A.S. zee- , Nv-) Ca-,oyN,v4*Au �v�sT�crc PRESENTLY EMPLOYED BY: Or, Tv(Lc 7 JOB TITLE: BUSINESS ADDRESS: PHONE: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: f,� 1)V-j �-- PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: N Oa-4 E BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: -DA Nl t L el Cf c hA no PHONE: 1 3-] - 6 og 3 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SU„�VIMARIZE YOUR EDUCATIONAL $ACKGR UND: PnfrM L n�zo�ri4 5 « ff cfn�V gosime- I201��A ull werSrTv Mov 19 RU A�rnn,-,- ,, C�R7/FiEn l G�L� c �cco r cxn f feo 1990 f�l2o,V�1 r PRESENTLY EMPLOYED BY: DA NleL K' - - C 1/A N CPA JOB TITLE: Cc r Il F i t io Pu a L i c 4/'C o v rn 4 a h f PHONE: BUSINESS ADDRESS: / 3 ,;?o -7 Al. 1-d Mo n-t&A hi?. # l Ec Z a, h j j! A2 CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: f' o (-/nln,n h, IL Ch AmPct of Co/ mrizCc- Boo 2 o'F D1 pe-e4apS�/993-/99. «'o lli,&w fAi5 F0114 WOT7dAu QOOCR 7A0 /y01,1 PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: 10 AlR"N erk0 rz 9 - DATE: /1/12012o. 2, SIGNATURE: L)ao,,a e4 :V, `%w BACKGROUND AND PERSONAL llATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE Kt?c-$37_liGs NAME: PHONE: ADDRESS: ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? Nn PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: Y PRESENTLY EMPLOYED BY: JOB TITLE: PHONE: 1;�o.� BUSINESS ADDRESS: �Q�O j ��v .•1L s CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: T Z i Cr 2rt/� ��dr%7.v�fiG�rs �� ,.i��__/f ✓�n,.boi �,��� i PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: '7T'4' /'- �• (�D�hl/ �� v J l-Jd � i tQ��Gf N� � L�-- � - �� f--r /7n �c� . �7 DATE: /� - 2i'? _ py SIGNATURE: (.-oeede,- BACKGROUND AND PERSONAL DATA OUTLINE �%w APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN AMVISORY COMMITTEE NAME: F. Ronald Bruno PHONE: (480, 81Z 6-1423 ADDRESS: 15757 E. Tepee Dr. Fountain Hills ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS: YES PLEASE SUMMERIZR YOUR EDJUCATIONAL BACKGROUND: University of Illinois, and the American College. I hold a Chartered Life Underwriter (C.L.U.) desi ,nation And a Chartered Financial Consultant (ChFC). desi ng_ation PRESENTLY EMPLOYED BY: Semi — Retired JOB TITLE: Retired Special Agent PHONE: (480) 816-1423 BUISNESS ADDRESS: Met Life Financial Services NY NY. CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Member Met. Life Financial — Hall of Fame Life member of Million Dollar Round Table Registered Representative of Securities & Exchange commission. PAST ORGANISATIONAL MEMBERSHIPS AND OFFICES HELD: Past president of Palos Park, IL Home Owners Association Past treasure of Palos Heights, IL Homeowners Association Past president of Midwest Rod & Gun Club. F�- DATE:— �� a0 O Z SIGNA i BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: 2 �Vo t ' 6PLC h PHONE: ADDRESS: Am-n --s` " 4E7 < ,, AU, ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: lv�.s/ 62..�ftzc- /,/, s. �,�Att�� PRESENTLY EMPLOYED BY: JOB TITLE: PHONE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: DATE: / / SIGNATURE: k September 19, 2002 Attention: Sue Stein, Town of Fountain Hills Re: Citizens Committee for Fire & Emergency Medical Service From: Clyde Neaville t5505 E. Jojoba Lane Fountain Hills, AZ 85268 Ph: 480-836-7246 I am currently interesting in participating on the committee of citizens to study providing fire and emergency medical services to the community in the future. My fire and emergency services background are as follows: Served 28 years with the Seattle Fire Department, (firefighter, paramedic & emergency services officer). My experience has included work with engine and ladder companies, fire boat, aid and medic units, building inspection, fire prevention, direct supervision of firefighters and paramedics. Served as Fire Chief with Snohomish County, Washington, Fire District 17 for 6 years. Directly responsible for operation of department, training of 50 personnel and budget of same. Served as advisor for National Fire Academy. Represented the Seattle Fire Department at many disaster conferences in the U.S. Went to Mexico City in 1985 as part of the earthquake disaster rescue team. Initiated the first citizen CPR program in the nation. (Seattle, Wash.) I have lived in Fountain Hills since 1999 and it would be an honor for me to serve on this committee. Sincerely, A BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE Cell (480)200-0920 Work (.480)834 0101 NAME: Eugene A. (Gene) Peters PHONE: Home (480)837 2063 ADDRESS: 14262 Fountain Hills Blvd Fountain fh lls, AZ 85268-2702 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: Bachelor of Business Administration, University of Notre Dame, Jajor - Accountancy "Basic Certifiee" from American Institute of Banking Management by Objectives Seminar Series conducted by Purdue University "Supervisory Development Dialogue Program" modeled after same by Amer Bankers Assn Professional Aspects of Accounting course at Indiana Univ. for CPA review MCCCD Certificate Course at Rio Salado for Instructing Acctg and Business Admin. PRESENTLY EMPLOYED BY: Tony M. Coury Buick, Inc . /Coury Buick Pontiac GMC, LLC JOB TITLE: Comptroller for both companies PHONE: (480) 834 0101 525 W. Main St. 6315 E. AutoPark Dr. BUSINESS ADDRESS: Mesa, AZ 85201-7200 Mesa . AZ 85206-4362 CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Mesa United Way Community Investment Committee since 1994/Chair-CoChair since 1998 Fountain Hills Chamber of Commerce since 1992. Board of Directors since 1999 Town of Fountain Hills Board of Adjustments since 2000 Mesa Transportation Management Association since 1994 Superstition Springs Auto Park'Property Owners Association since 1999, Secretary Treasurer since 2001 PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Mesa Fire Prevention - Industrial Advisory Panel. Literacy Volunteers of Arizona Certified as Tutor Junior Acheivement Mentor Member of Jaycees both/wRile �ing in Indiana DATE: ZZ LZ�01Z--? 7 SIGNATURE: �%w BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: /l C �- `/N 66 L 11 k� PHONE: ADDRESS: ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: PRESENTLY EMPLOYED BY:_�='��-Y� / JOB TITLE: �d PHONE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: DATE: SIGNATURE: 16212 Inca Avenue Fountain Hills, AZ 85268 November 20, 2002 Town Manager 16836 E. Palisades Blvd. Bldg A P. 0. Box 179 58 Fountain Hills, AZ 85269 Re: Town Committee to study fire protection and emergency medical services for the community Gentlemen: Enclosed please find my application and consent forms for the above referenced committee. As a resident of Fountain Hills for fourteen (14) years, I have looked forward to our town fulfilling the promise (made in 1989) of "Controlling our Destiny." While I prefer that that Destiny include our own fire and emergency medical service, I am interested in studying the best way to finance both the fire/medical service and law enforcement departments. To this end, I would like to participate in the Town Committee to study fire protection and emergency medical services for the community. Sincerely, Carolyn McClure 480-837-2301 cmcc_a@cox.net 0 in BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE CO-E,4,'A--) r�NAME: �l PDRVQ-2,tS PHONE: �O' Q 3 % - %ZZ 7 ADDRESS: I %�� / t CK -,4 •r ��- `TN. /ii�<.r �Z J�Z6� ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: e- / / H 0- O /C- f{,1/,D .4 /e-/i e D'z 0 zo � / G 147iNop. PRESENTLY EMPLOYED BY: JOB TITLE: BUSINESS ADDRESS: PHONE: CURRENT RRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: C v 0 N.C- /iy FT A% //// c t -e PAST OR�G�ANIZATIONAL MEMBERSHIPS �AND OFFICES HELD: / �T/1J /i`/LL1 L / :e3k-t472- Y /�(Jsu oe- / /2� A J IV, ,rTN DATE: 11/44,5 i't72T� 7r C2�gl"r.! �T/v_c fEL,�Gf r�J.�% - 2-0- 2. O D Z SIGNATURE: A,5 f vi-/F/C'A?ior BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: Robert C. Barbanica PHONE: (480) 837-5775 ADDRESS: 16263 E. Hvde Park Place, Fountain Hills, AZ 85268 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? % YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: A.A. Degree -Business Administration A.A. Degree -Fire Science �w PRESENTLY EMPLOYED BY: Retired - City of Daly City, CA Fire Department JOB TITLE: Battalion Chief PHONE: (650) 991-8140 BUSINESS ADDRESS: 10 Wembley Ave., Daly City, CA 94015 (SEE ATTACHE[) BACKGROUND SIEFT) CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Committee to Preserve The Environment (CPE)- Treasurer/Past President R.P.E.A. (Retired Public Employee's Association) Chapter 101, Phoenix Area(Director) PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: N.A.I.C. (National Association of Investment Corporations), Phoenix Council, (Board member), Production manager for two Investment Fairs/Shows at Civic Center - Phoenix DATE: November 20, 2002 SIGNATURE: zwle G. • Ams" Robert C. Barbanica, Battalion Chief (Retired) 16263 E. Hyde Park Place Fountain Hills, AZ 85268 (480) 837-5775 Resume I am interested in serving as a member of the Citizen Advisory Committee - Emergency and Fire Service Funding. I believe my experience as a fire fighter for thirty years, with fifteen years as a Battalion Chief, can be of service to the town. Experience: Started service in the Daly City, California fire department, January 16, 1964. Served a firefighter, engineer -operator and Fire Captain. Promoted to Battalion Chief and served as such for fifteen years. Retired in March of 1993. Duties as Battalion Chief: Shift commander (24 hour shift), supervising five stations, 23 firefighters, five engine companies, two truck companies and other auxiliary apparatus. City population: 110,000 people. In addition to managing the shift, I responded to emergency and fire incidents and directed operations as Incident Commander. Was a "Strike Team" commander responsible for leading five engine companies, assembled from various departments, to respond to greater alarms within and outside our county (e.g., the Oakland Hills, California fire). Contributed to and participated in weekly staff meetings, assisting in the administration of the department. Responsible for department radios and communication -coordination with other departments and the county repair facility. Responsible for developing portions of the budget each year for submission to the City Manager and City Council. Also, during a time of low funding, assisted as a member of staff in dealing with the monetary emergency problem. Participated on panels as a interviewer on numerous firefighter entrance and promotional tests, in our own and other fire departments. Participated in numerous projects in the administration of the department during my years of service. M gn BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: K i7/ d�o s - �a 7 C- i y ADDRESS: A//G 1�1 <, 14y-� py6-, ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? (YES-) NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: �fG if' s G/mod � PRESENTLY EMPLOYED BY: JOB TITLE: PHONE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: (c o Tra 2Y _ 4 c,, iy - L �r/ z c--�v .S -�02 S'r=c F oy��t�f rt��ir� - C/��ocryi�ti✓ DATE: //-?- 4 SIGNATURE: c/ :%•� 11 BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: _ S i FV e ��N a1.fR PHONE: 132 -c5 I I ADDRESS: 19 co ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: ^hS-J12S OfIley2 /N lobieLtc 1gb1".'n,j j;Rgr/o1J UN'U OF (e1 aoN/} BA-'243J.oA OF Sc/9Ajcr ,D"�llllft /A) Pc>81�,c �(�,— ^ uNJU OF r1Rl zauA 6RA4>A�z pF THz F� NA�o��11 �1�/IOs,„,, 1 DuMITC,, O)A i00 PRESENTLY EMPLOYED BY: JOB TITLE: BUSINESS ADDRESS: PHONE: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: F'ovAj;A Ni 1 t S N• d2 S �?Q �� c c g i &ARC PAST /fit?asjorti% _R-3ouA /ISSnl OF Clgjfycs OF a�ic� ASi f�tS)�ivr /"B1 A,A-jil L AcAD6n.i4 ASSoC,Ajzt , — 00,4g7- Ae►;?, e'%Wlpif2 PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: RyTARti C J,ue o F HoURARlao+J,A DATE: SIGNATURE: BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME JEROLD L. MILES, PHONE: 480-837-3214 ADDRESS: 16317 E. INCA AVENUE, FOUNTAIN HILLS, AZ 85268 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: BS in Business, University of Colorado 1960 Doctor of Laws, UCLA 1966 PRESENTLY EMPLOYED BY: Retired Attorney JOB TITLE: PHONE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Officer or member of Board of Directors of Sunridge Foundation, Fountain Hills Library Association, Fountain Hills Arts Council and Fountain Hills Historical Society and Museum. PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: Mayor of Fountain Hills; Past President, Fountain Hills Noon Kiwanis, Founding President, Neighborhood Property Owners' Association, director or officer of Fountain Hills Civic Association, Golden Eagle Foundation, Congregational President, Fountain Hills Presbyterian Church, legal counsel to Senior Services of Fountain Hills and other organizations. DATE: November 19, 2002 SIGNATURE: BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE c \ NAME: krfeo� O lO 5\( PHONE: O n` ,3 3 ADDRESS: (� C _ 0—eIV �e L off �rx(u- ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? YES NO PLEAS SUMM YOUR EDUCATIONAL BACKGROUND: e PRESENTLY EMPLOYED BY: /C JOB TITLE: r PHONE: ( I BUSINESS ADDRESS: k s Z CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: E-pa I yn �qj a-(A1&4 41 . �Ade Gt/Lrll PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: C DATE: SIGNATURE: Glen Kosierowski 15704 E. Cervantes Ct. (480) 836-7337 (Home) Fountain Hills, AZ. 85268 (480) 948-5591 (Work) EXPERIENCE SUMMARY Assistant Manager / Manufacturing Operations Foreman Area Supervisor Field Technician - Garment and Textiles Machine Operator - Turncase and Cutting RESPONSIBILITIES Staffing (15-75) Production Forecast Budget Allocations New Product Development Productivity - Cost Analysis and Defect Ratios Cost-effective problem solving and trouble shooting of manufacturing processes. Ability to integrate production concepts across industries to create innovative systems. Resolve product design and manufacturing capability concepts. SKILLS INVENTORY Machinery R.F. Sealers (700 Watt-100 KW) Material conversions (die -Cutting, ect.) Foil -stamping and embossing Sewing and textile cutters Guillotine cutters and roll slitters Gluers in hand bindery Automated in -line presses Graphic conversions Fire Service Applications Vinyl applique R.F. foil deboss PVC Thermal vacuum -forming Urethane welding Progressive die sets Tooling design and fabrication Hand bindery in loose leaf Village of Stickney, Illinois Rank - Specialist (Engineer, CCFII and EMT -A) CFFII - Certified by University of Illinois Fire Service Institute EMT -A - Certified by State of Illinois Responsibilities Mastery of all equipment Engines (750, 1000, 1250 gpm) Snorkel - 65 ft. Rescue Truck - Extrication Ambulance - Box and Van Hose Truck - Water Cannon Authorized as first officer on scene Acting officer charged with training new firemen Specialty in Fire Service - Rope Lines BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: '� 1lLo i�.l PHONE: ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? Y(ES / NO SUMMARIZE YOUR EDUCATIONAL BACKGROUND: PRESENTLY EMPLOYED BY: JOB TITLE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: j . --- z- et� ezzfzz�pw- ) 0 PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: , DATE: % SIGNATURE: February 23,2002 Mr. Philip Gaziano, Chairman Law Enforcement Advisory Panel (LEAP) 16836 East Palisades Blvd. Fountain Hills, AZ 85268 Dear Chairman Gaziano: Past Chairman, Rick Melendze, now Councilman Melendze, advised me to forward my resume to you for consideration to fill the present vacancy on the LEAP committee. As a Fountain Hills citizen and homeowner, the community interest and objectives that LEAP promote is of extreme interest to me. I have always expressed interest in the proactive approach in establishing positive community relations between law enforcement and the Fountain Hills citizenry. I think that necessary good laws should me made or updated and enforced for the protection of all the people irrespective of the social, political or economic or cultural diversity. Studies have concluded that many problems and liabilities are encountered through the break down in police/community relations. Human differences must be respected as a condition rather than a desirable or undesirable status. My agenda is clear. I have no foreseeable political aspiration. I do aspire to live under good government,with outstanding and equal police protection. To serve as a LEAP representative, one must always judge without bias and perform in a professional manner. Academic Achievements: Athens Public Schools, Athens Ohio. Ohio University, Athens, Ohio Franklin University, Columbus, Ohio Specialized Training, Department of Defense, Columbus, Ohio. Westinghouse Training - Center, Westinghouse Electric Corp. Pittsburgh, PA Specialized Military Training: U.S. Army, W W 11 Maricopa County Superior Court, Mediation Training for Mediation Certification. Achievements: U.S. Army 5 Bronze combat Stars, E.T.O. U.S. Department of Defense, Contracting Officer Westinghouse Electric Corp. Director, Labor Relations City of Atlanta, GA. Contracting Officer Maricopa County Superior Court, Mediator Community Volunteer Services and Memberships Founder and CEO, Federal Employees Council, Equal Employment Opportunity (FECEEO) Board Member, Big Brothers Association, Columbus, Ohio Past President, NAACP, Columbus Ohio Board Member, Opportunity Industrialization Centers (OIC) Police/Citizens Review Committee, Columbus, Ohio Board Member, Disabled American Veterans, Columbus Ohio Review Committee, Construction Contracts & Contractors Policies and Procedures. Hartsfield International Airport, Atlanta, GA Hearing Officer, Vehicles for Hire (Taxi and Public Modes of Transportation) Atlanta, GA. Board, Vice President, Quality Living Services,(an upscale Atlanta, GA senior center) II. Community Volunteer Services and Memberships. Cont. Co-founder, and first Co -director, Fountain Hills Senior Activity Center, Fountain Hills, AZ Vice President, Courtside Villas Home Owners Association. Fountain Hills AZ Present, Board Member (At Large) Courtside Villas HOA, Fountain Hills, AZ I trust that you will find this brief synopsis sufficient. I have read and understand the LEAP Guidelines and Memo of Understanding dated, 03/08/99. Please contact me at 816-0879 Sincerely, Wm. W. Williams 14620 N. Love Court Fountain Hills AZ 85268 E-mail www2000mew@aol.com 11/22/2002 12:20 ROC ADMIN 4 B4806373145 NOU-22-2000 08:14 TOWN OF FOUNTAIN HILLS NO.251 D03 4340 P.03/04 j BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE -Y PHONE: e7" NAME: � � � � ADDRESS. 17 � S,,{ TO VOTE IN TOWN ELECTION'S Y�J NO ARE YOU RECriSTERED .PLEASE SL''v�YOUR EDUCATIONAL BACKGROUND: ^. /I r 1 - / YY _ .I• �_.�1 mom CURRENT ORGANIZATIONAL N MNIBEIRSHIPS AND OFFICES HELD: 9 nRr,ANT7ATIONAL NMMBBRSHIPS AND OFFICES HELD: SIGNATUkE: CA fN BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO EMERGENCY & FIRE SERVICES FUNDING CITIZEN ADVISORY COMMITTEE NAME: / F,4/VA V IZO S C,,p,> ..S ADDRESS: /5651 e olvl co tV d 12 PHONE: ¢460 Bt 6 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS? <� NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: .� %"nit.: ee7 L F E PRESENTLY EMPLOYED BY: i�N� ENiXi2� PT. JOB TITLE: /L e j�A/,; A ;,v /�� M� ;SIC PHONE: BUSINESS ADDRESS: CURRENT ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: PAST ORGANIZATIONAL MEMBERSHIPS AND OFFICES HELD: DATE: /1 - Z 2 -v 4 SIGNATURE: �r. 15651 E. Chicory Drive 480-816-9495 Fountain Hills, AZ 85268 Randel J. Roberts Objective Appointment to Fountain Hills Fire Department Advisory Committee Experience 1985 — Present City of Phoenix Fire Department Fire Captain/Paramedic, currently assigned to Battalion 6 B Shift ■ 12 years experience as a Captain on Phoenix FD Engine Companies ■ Manage Fire Incident Critiques for major incidents. Developed current Fire Incident Critique process ■ Member of Compressed Air Foam Training Committee ■ Extensive background and training in occupational fire safety as a Safety Officer, including OSHA standards. Manage PFD Safe Driver Program. ■ 2 years staff experience at Tactical Services. Assisted in the design of City's E.O.C. Created first Fire Department Bike Medic Team in the nation Wrote/updated several sections of Volume 2- Standard Operating Procedures ■ Member of Technical Rescue Team. ■ Member of Urban Search and Rescue Team (USAR). Participated in USAR rescue operations during Oklahoma City bombing disaster. ■ Instructor at Phoenix Regional Training Academy. 1982 —1985 City of Phoenix Fire Department Fire Engineer 1978 —1982 City of Phoenix Fire Department Firefighter ■ Certified Emergency Paramedic Certifflications . Technical Rescue Certified ■ NFPA 1041 Certified Fire Instructor ■ National Fire Academy Courses Completed: Chemistry of Hazardous Materials Integrated Emergency Management Large Scale Disaster Management Command of Large Scale Incidents Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Town Manager Consent:❑ Regular:® Meeting Date: 12/05/02 Contact Person: Tim Pickering Requesting Action:❑ Tvne of Document Needinn ADDroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Presentation Council Prioritv (Check AD1)roDriate Areas): Report Only:® ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Education ❑ Public Fitness ❑ Library Services ❑ Public Safety ® Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda Wording: PRESENTATION BY CHAPARRAL CITY WATER COMPANY on the water quality in Fountain Hills. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Representative from water company will make a presentation on local water quality List All Attachments as Follows: memo Type(s) of Presentation: oral Signatures of Submitting Staff: Department Head Town Mana r / Designee Budget Review (if item not budgeted or exceeds budget amount) R TOWN OF FOUNTAIN HILLS OFFICE OF TOWN MANAGER MEMO TO: Honorable Mayor Beydler and DT: November 25, 2002 Town Council FR: Tim Pickering, Town Manager RE: Presentation by Chaparral City Water Company In light of the recent situation in Peoria, the local water company felt it necessary to proactively make a brief presentation to ensure consumer confidence in the local water quality. Mr. James Carson, Vice President, from Chaparral Water Company will make the presentation and would be pleased to answer any questions you may have. Some of you had specific questions regarding this issue, and we have passed this information along to Mr. Carson to include in his report. Chaparral Gc�y Water Company (GGWG) is a suhscd aV o f American States Water Goml7an (AS�I��, a leading provider o f sa fe and a f fordable water anal electric service to comm unt*ties iN Ga% fornt*a and Arizona. ASW acquired GGWG in October, 2000. Customers of GGWG will continue to enjoy Me same h yh levelo f service and willderive lon9-termer bene it frog GGWG being part oftke ASW /amty This report includes valuable info oration about the sources and Tualtty o f drinkiny water and the challenges of water delivery. Chaparral Ciiy Water Company CCWC provides water to more than 21,000 people in the cities of Fountain Hills and Scottsdale. The company is dedicated to providing customers with water that meets strict state and federal drinking water standards. This report has been prepared to inform our customers of the quality of their drinking water. Last year we conducted over 500 tests for over 80 drinking water contaminants. Your drinking water met and exceeded all Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ) drinking water health based standards for the year 2001 To ensure the tap water is safe to drink, EPA sets regulations that limit the amount of certain contaminants in water provided by public water systems. The United States Food and Drug Administration regulations establish limits for contaminants in bottled water. Fountain Hills System Sa fekeepin9 of water supplies and facildies To reduce the risk of terrorism affecting local water supplies and distribution systems, American States Water Company is following recommendations from the Federal Bureau of Investigation, the United States Environment Protection Agency, the American Water Works Association and the California Office of Emergency Services. While water systems have a low relative likelihood of experiencing terrorist acts, these agencies advise that water systems should guard against unplanned physical intrusion, review emergency response plans, and increase vigilance. American States Water Company has taken all these steps and is continuing to look for additional safety improvements. If you have questions — contact us. For information about your water quality or to ford out about upcoming opportunities to participate in public meetings, please contact David Lancaster, Water Quality Engineer, at (800) 999-4033. Visit us on the web at www.aswater.com or e-mail us at customerservice@scwater.com. For more information about health effects of the listed constituents in the following tables, call the EPA hotline at (800) 426-4791. Este informe contiene informacion muy importante sobre su agua beber. Traduzcalo o hable con alguien que to entienda bien. • `ey a Service area includes newly developed portions of �aa eastem Scottsdale. Fountain a Hills 8IV S Summer d Hill Blvd p L kwy Our drinking water is a blend of surface and ground water. The source of the surface water is Lake Pleasant and the Colorado River. The ground water comes from the lower, middle and upper alluvial aquifers. In general, the sources of drinking water (both tap water and bottled water), may include rivers, lakes, streams, ponds, reservoirs, springs, and wells. Contaminants include anything found in water. As water travels over the surface of the land or through the ground, it dissolves naturally -occurring minerals and, in some cases, radioactive material. Substances resulting from animal or human activity can also contaminate source water. They are generally not harmful at low levels. Removing all contaminants would be extremely expensive and in nearly all cases would not provide greater protection of health. Examples of contaminants that may be present in source water in general include: 1) Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. 2) Inorganic contaminants, such as salts and metals, which can be naturally -occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming. 3) Pesticides and herbicides, which may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses. 4) Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, and septic systems. 5) Radioactive contaminants, which can be naturally - occurring or be the result of oil and gas production and mining production and mining activities. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The contaminants in our drinking water are primarily geological materials that dissolved while still in the aquifer. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA's Safe Drinking Water Hotline (800-426-4791). Information on bottled water can be obtained from the United States Food and Drug Administration. Some people may be more vulnerable to contaminants in drinking water than the general population. Immunocompromised persons, such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). 0 The Chaparral City Water Company routinely monitors the water in the Fountain Hills water system according to federal and state laws. The laws do not require some contaminants to be monitored annually because their concentrations are not expected to vary. The following table shows the results of our monitoring tests for the period of January 1st to December 31st, 2001. Every contaminant we detected in the water, even in minute traces, is listed. To help you better understand terms and abbreviations used in the report, we've provided the following definitions: Maximum Contaminant Level Goal (MCLG) - The level of contaminants in drinking water below which there is no known or expected risk to health. MCLG's allow for a margin of safety. Maximum Contaminant Level (MCL) - The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. Treatment Technique (TT) — A required process to reduce the level of a contaminant in drinking water. Action Level (AL) - The concentration of a contaminant, which, if exceeded, triggers treatment, or other requirements, which a water system must follow. Compliance Level - The highest reported level to determine compliance with the drinking water regulation. This level varies with the contaminate and may be reported as a running yearly average (over 12 months), a ninetieth percentile value, average of two or more samples, or the highest value of a single sample. Milligram per liter (mg/1) — A measurement of chemical concentration, equivalent to one part per million, or the same ratio as one minute in two years. Microgram per liter (µg/l) — A measurement of chemical concentration, equivalent to one part per billion, or the same ratio as one minute in two thousand years. Number per 100 liters (No./ 100 L) — A measurement or count of organisms in 100 liters, or 27 gallons, of water. Picocuries per liter (pCi/1) — A measurement of radioactivity in water. Nephelometric Turbidity Units (NTU) — A measurement of the clarity of water. Turbidity in excess of 5 NTU is noticeable to the average person. It is monitored as an indicator of the effectiveness of our surfacewater filtration plants. Not Applicable (n/a) — Does not apply to the situation. About other unregulated constituent monitoring Unregulated contaminant monitoring helps EPA and the state to determine where certain contaminants occur and whether the contaminants need to be regulated. Five of the Haloacetic Acids for instance, are nowregulated with an MCL of 0.060 mg/1 for the total of the five Haloacetic Acids.. EPA has determined that some people who drink water containing Haloacetic Acids over many years may have an increased risk of getting cancer. e 14 SOURCE WATER QUALITY: FOUNTAIN HILLS WATER SYSTEM Constituent (units) MCL Range of MCLG Detection Compliance In Compliance? Most Recent Level Sampling Date Typical Source of Constituent urbidipf' Highest single measurement of the TT 5.0 n/a n/a 0.39 Yes 2001 Soil runoff Treated Surface Water (NTU) Lowest Percent of all Monthly TT a 95 n/a n/a 100 Yes 2001 Soil runoff Readings less than 0.5 NTU (%) Inorganic Constituents (units) Erosion of natural deposits; runoff from Arsenic (mg/1) 0.05 n/a 0.004-0.013 0.013 Yes 2001 orchards, glass and electronics production wastes Discharges of oil drilling wastes and Barium (mg/l) 2 2 0.01-0.10 0.10 Yes 2001 from metal refineries; erosion of natural deposits Chromium, Total (mg/1) 0.1 0.1 <0.005-0.014 0.014 Yes 2001 Discharge from steel and pulp mills; erosion of natural deposits Erosion of natural deposits; water additive Fluoride (mg/1) 4.0 4.0 0.3-1.8 1.8 Yes 2001 that promotes strong teeth; discharge from fertilizer and aluminum factories Runoff and leaching from fertilizer use; Nitrate [as N] (mg/1) 10 10 0.1-2.4 2.4 Yes 2001 leaching from septic tanks and sewage; erosion of natural deposits Radioactive Constituents (units) Alpha emitters (pCi/l) 15 n/a 1.70-5.80 5.26 Yes 2001 Erosion of natural deposits Unregulated Constituent Requiring MCL MCLG Range of Compliance In Compliance? Most Recent Sampling Date Typical Source of Constituent monitoring (units) Detection Level Bromodichloromethane (mg/l) Not Regulated n/a <0.0005 - 0.0100 n/a n/a 2001 By-product of drinking water chlorination Bromoform (mg/L) Not Regulated n/a 4.0005 - 0.0010 n/a n/a 2001 By-product of drinking water chlorination Chlorodibromomethane (mg/1) Not Regulated n/a <0.0005-0.0078 n/a n/a 2001 By-product of drinking water chlorination Chloroform (mg/L) Not Regulated n/a 4.0005 - 0.0076 n/a n/a 2001 By-product of drinking water chlorination Other Constituent Requiring State Action MCLG Range of Highest Level In Compliance? Most Recent Sampling Date Typical Source of Constituent monitoring (units) Level Detection Runoff/Leaching from natural deposits; Sulfate (mg/t) 250 n / a 14-237 237 n/a 2001 industrial wastes Sodium (mg/l) n/a n/a 44-78 78 n/a 2001 Leaching from natural deposits DISTRIBUTION Mlcobiological Contaminents (units) MCL MCLG Value In Compliance? Most Recent Sampling Date Typical Source of Constituent Total CoLiform Bacteria More than 5% of monthly 0 Highest Percent of monthly Yes 2001 Naturally present in the environment (% of monthly positive samples) samples are samples positive was 3.6% positive TT-99.9% removal/ 0 No cysts were found in six cY n/a 2001 Human and animal fecal waste Giardia lambia No. 100 L ( / ) treated surface water samples inactivation No cysts were found in six n/a 2001 Human and animal fecal waste Cryptosporidium (No./TOOL) Not Regulated n/a treated surface water samples Disinfection By -Products (units) MCL MCLG Range of RangeDetection Highest 4-Quarterly In Compliance, Most Recent Sampling Date Typical Source of Constituent Average TTHMs [Total of four 0.1 n/a <0.005 - 0.116 0.060 Yes 2001 By-product of drinking water chlorination Trihalomethanes] (mg/L) HAA5 [Total of five Haloacetic Not Regulated n/a 4.0005 - 0.045 0.020 n/a 2001 By-product of drinking water chlorination Acids] (mg/1) Lead and Copper (units) EPA cton MCLG Range of Detection 90th % Level In Compliance? Most Recent Sampling DateLevel Typical Source of Constituent Internal corrosion of household plumbing systems; erosion of natural deposits; Copper (mg/t) TT-1.3 1.3 0.022 - 1.469 0.279 Yes 2000 leaching from wood preservatives. One of the 30 samples collected exceeded the action level. Internal corrosion of household water plumbing systems; discharges from industrial manufacturers, erosion of natural Lead (mg/1) TT-0.015 0 <0.005 - 0.058 <0.005 Yes 2000 deposits. One sample out of 30 samples collected exceeded the action level. r ... Turbidity is a measurement of the cloudiness of the water. It is monitored as an indicator of the effectiveness of our surfacewater filtration system. FTN_A_39 Gera array Gi am p � Water Company Fountain Hills System 6� `d HiJ i IWM (IIVd 39V,LSOd 'S'CI 89Z S8 ZV `SiitH utV;uno3 Q.LS L2IS2Id antaQ ULUVIouM IZOZI Suuduzo:) aalrM f4I0 Izu,dv4:) Town of Fountain Hills Town Council Agenda Action Form Regular Meetingl. % 12/5/02 artment: Admin Contact Person: Hansen Consent:❑ Regular:,® kte uestingl Action::® Tvne of Document Needing Annrovai cck all that avvM—i ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (CheckAi vrouriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development ❑ Ordinance ❑ Special Event Permit ® Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of APPROVING A SIGNATURE ART PIECE for the soffit of the Community Center. The cost of the "diorama" will be totally funded by the Civic Association treasury and have no fiscal impact on the Town. Approve No $ Purpose of Item and Background Information: To accept and approve a signature art piece to be placed on the soffit located in the Community Center lobby. If the Council accepts the "diorama", the Civic Association will pay the artist $50,000 with funds raised specifically for public art at the Community Center. Hansen memo; Kolwaite letter; artist letter; conceptual renderings None J Department Head Ar Town Marfager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF THE DIRECTOR OF ADMINISTRATION MEMO TO: Honorable Mayor Beydler and DT: November 25, 2002 Town Council TH: Tim Pickering, Town Manager F Cassie Hansen RE: Signature Art Piece for the Community Director of Administration/Town Clerk Center Purpose: The purpose of this agenda item is to receive Council approval and acceptance of a signature art piece to be placed on the soffit in the Community Center lobby. Background: While the Community Center was still in the planning stages, the Civic Association was actively raising funds for the highly anticipated facility. The funds were raised for two specific purposes: enhancements to the building's furniture, fixtures and equipment and public art. These efforts were very successful, raising in excess of a half a million dollars for the aforementioned purposes. The Civic Association transferred the funds for furniture, fixtures and equipment to the Town but held the public art funds in their treasury for future purchases of public art for the Town. The Public Arts Committee recently completed a comprehensive search for an artist to create a signature piece for the lobby of the Community Center. The "diorama" will be placed on the soffit in the lobby, creating a dramatic entrance and focal point for the facility. Details on the selection process and criteria are included in the attached letter from Paul Kolwaite, Chairman of the Public Arts Committee. There is also a letter from the artist, Red Wolf, conveying his ideas, commitment to the project, and intent to begin as soon as final approval is obtained. The project is expected to take two months to complete. Per the Public Art Guidelines, this project has been approved by the Public Arts Committee, the Community Center Advisory Commission and the Arts Council Board of Directors. The final step is to obtain Council approval and acceptance. The total cost of the project is approximately $50,000. The entire project will be financed by the Civic Association with funds raised for public art. Recommendation: Based on compliance with the Public Art Guidelines, the enhancement to the Community Center, and the absence of financial obligation, staff recommends approval of the signature art piece. \\earth\CHansen\MEMOS\COUNCIL\2002\12-7-02 signature art piece donation.doc Last printed 11/25/2002 1:17 PM Page 1 of 1 November 16, 2002 Town Council Town of Fountain Hills Palisades Drive Fountain Hills, AZ 85268 Dear Council Member, The Public Arts Committee is presenting to the Town Council for approval the Signature art piece to be placed on the soffit of the Community Center. The Signature program began with the mailing of 83 "Call to Artist" to public artists throughout the country, but mainly in the State of Arizona. In addition, through e-mail there were several more requests for the project packages. The "Call to Artist" explained the perimeters by which the project would be limited, including a total cost of $50,000. The committee received 13 replies from this mailing. The Public Arts Committee then met in a special session to evaluate the artists and their submissions. At this meeting three artists were selected. The artists were then notified and asked to do a specific design for the soffit. Upon receipt of the three designs the committee met and selected the finalist. The artist, Red Wolf was the finalist. The following criteria was used for the selection process. 1. The uniqueness of design 2. Brilliance of color to play on the light coming through the high windows. 3. The simplicity of design, which would not overshadow other activities that, occur in the Community Center lobby. 4. Reflect the most positive side of our location, the mountain and play of sunlight. Once chosen, the selection was first presented to the Community Center Advisory Committee. Their response was unanimously positive. Following their acceptance the work was presented to the Arts Council Board of Directors where it also received a unanimously positive vote. It must be noted at this time of presentation to the members of the Town Council that the cost of this project will be funded by the Civic Association treasury so that there will be not cost to the town. It is suggested that once there is Town Council approval the diorama will be put on display in the Community Center and the artist will be given the approval to begin the completion of this project. It is anticipated that it will be completed in two months. Respectfully submitted, Paul Kolwaite, Chair Public Arts Committee Dear City Council and other interested parties, 11/12/02 I appreciate this opportunity to present a vision of my concept of the Signature Artwork for the Fountain Hills Community Center. Enclosed with this letter are three digital picture printouts of the wall mock ups that I believe should fit the scaled model of the Community Center lobby that you have there. My computer renderings are derived from parts of other works that I have done that I had digital files of. I have been able to cut and past and modify in a number of ways these images to approximate the eventual look of my vision for your Signature Painting. The reality of my painting style is that I evaluate my initial concept against what is actually emerging in the process of painting the artwork. Even the best of designs evolve and change in the process. The model I am presenting here I see as a depiction of the general concept. I expect to see more transparent earth colors on the mountains aluminum panels that I have indicated here. The gradation of colors in the air ribbon panels will be quite different from these pictures. Pictures do not convey my painting technique well and I don't have photos of exactly what I want to do for this project. I will work more from a color range similar to the sample artwork I sent with my original proposal. You will notice on close inspection that I have modified my art placement on the walls in these pictures from the original proposal. I will come to Fountain Hills to confirm all measurements and dimensions before any work begins. Please read between the lines with misplaced air vents and the unavoidable small adjustments that will need to be made before we begin. I hope to provide with this addition to my original proposal enough additional visual information to enable you to feel that you have a grasp of what I will be doing for you. Upon your acceptance of my proposal I am looking forward to coming to Fountain Hills soon. I am available to meet with anyone at that point that wants to discuss my design further. I intend to start this project as soon as I hear of your decision. Sincerely, .) M M co ^r W L N ^u W E 0 W U N N C O .1-i U N 3 CD CD L s 0 rn c N .N C 0 u i L 0 3 CD N 0 a 0 L a 4- 0 rn c ca L .D �lk z O U 111 N J J Q -v CD in 0I 0 L a 0 c C�C AG /0 V 0 ^0 i a w M M coM W 7 N A� W E 0 A0 _W IN z 0 U ul N J N z O U ul N J J E G Fountain Hills Budget Reduction Analysis Findings and Recommendations Report Prepared on 12/3/02 Table of Contents 11. Table of Contents Introduction and Approach Executive Summary Project Mission Statement Project Organization Data Collection Method Detailed Findings Administration Department Findings Sheriff Department Findings Marshal Department Findings Fire Department Findings Parks and Recreation Department Findings Public Works Department Findings Street Division Findings Building Safety Division Findings Community Development Department Findings Community Center Department Findings Municipal Court Department Findings Overall Organizational Findings & Recommendations Process Improvement Opportunities and Organizational Recommendations Management Findings and Overall Organizational Recommendations Summary of Overall Cost Savings and FTE Reduction of Current Employees Implementaion Plan Summary Fountain Hills Budget Reduction Analysis Report Page 1 12/3102 I 2 2 2 3 3 4 4 6 _g 10 11 13 14 16 17 19 21 22 22 23 26 26 27 Introduction and Approach The Fountain Hills Town Council, following public input at the Wednesday. November 13, 2002. Town Financial Forum, requested the Town Manager to prepare a report reducing the FY 2002-2003 budget at 10 and 15 percent increments. The findings are to be presented at the December 5`s Council meeting. The current Town of Fountain Hills FY 2002-2003 general fund budgeted expenses passed on August 1, 2002, less transfers for land preservation and downtown, equals approximately $13.1 M. The objective of this analysis was to establish a factual perspective of the operations of the Town's organizational processes relative to cost, and to identify potential saving opportunities of approximately $2M while identifying opportunities for operational improvement. The analysis was performed using an activity -based costing (ABC) methodology with a data collection process capturing information from both the employees and management. Some of the data was validated with monthly organizational statistics and project information pulled directly from timesheets. Financial information was obtained from the FY 2002-2003 adopted budget. Executive Summary The project leader and department team reviewed each department's activities and corresponding budgets. The project leader assigned costs to each activity. The following are major recommendations/reductions of greater than $100,000. • Do not replace administrative non -filled positions $168,556 • Reduce computer assistance $119.674 • Reduce administration assistance $168,556 • Eliminate special interest funding $169 700 • Reduce weekday 2am-6am Sheriff beat coverage $184,919 • Contract out dispatching services $288,075 • Reduce Parks & Recreation program funding $176 610 • Reduce mowing and irrigation and eliminate re -seeding of park grounds $124,200 • Discontinue wash cleanup $110.000 • Eliminate Shea Blvd. bike lane project $200,000 • Change health care provider $159,176 • Reduce full time employee equivalent positions of 16.42 • Reduce departments from 8 to 6 The attached report explains cost calculations and details of each of these recommendations along with other smaller recommendations and the process undertaken. Project Mission Statement and Objectives Summary To reduce the budget approximately $2 M. To identify and/or validate processes, services, activities, and tasks that are currently performed that can either be assumed by another employee/department or are not mandatory to be performed. To identify technology or tools or that can be used to reduce workload. To identify outsourcing opportunities to reduce cost of service. Quantify task volumes, value contributions, and process costs to the best of our ability within the nine business days allotted to this project. Develop benchmarking comparisons to similar cities by reviewing management ratios and benefit comparisons. Fountain Hills Budget Reduction Analysis Report Page 2 1213/02 7. Determine the resource allocation requirements (Full Time Equivalents [FTEs]) for each functional activity to the best of our ability within the nine business days allotted to this project. 8. Identify quality improvement opportunities. 9. Identify charge for service revenue opportunities. Project Organization Establishing roles and responsibility helps keep the analysis effort on schedule and avoids confusion. The following roles are established and communicated for clarification: Role Res nsibility Customer/Resident The end user of the service/output delivered. Project Sponsor/Council Provides input to project scope, ensures participation of resources, approves im lementat.on of recommendations. Project Leader/Town Provides overall direction to project, reviews and approves major deliverables, Manager removes major barriers, acts as liaison between Project Sponsor and Project Team, manages project schedule, implements fmdin s and recommendations. Analysis Project Team/ Day to day resources assigned to the project. Responsible for data collection and Accounting and Personnel validation, meets with Project Leader to review findings and recommendations officers document. Assists in implementation of recommendations. Subject Matter Provides detailed knowledge of processes being analyzed. Recommends budget Experts/Department reductions, costs savings, charges for service not captured within their Directors d artments. Employees Participates in department cost saving activities with Department Directors, provides savings suggestions to Department Directors and/or Project Leader. Data Collection Method and Available Hours The Activity Based Costing (ABC) project utilized the following approach to data collection. This ABC process used "perception based" data collection, which begins with definition of an organization's activity at a broad level. Subject Matter Experts, (Department Directors) and employees then assess the priority associated with each task. Time expenditures are captured through perception based data collection, where Department Directors and employees estimated the time associated with each task. Because of the lack of time given to complete this project, a detailed review of each activity and the value of each activity was not undertaken. After capturing the necessary data from the employees and Subject Matter Experts (SME's), the dollar value analysis was performed by the Project Leader; i.e. Town Manager. A caution, again because of time constraints, the Department Directors did not review this data to verify accuracy. The analysis team feels this process has enabled them to provide a more accurate picture of the Town as an organization as well as illustrate the true cost per activity. Fountain Hills Budget Reduction Analysis Report Page 3 12/3/02 FTE Annual Capacity with Assumptions Available Work Hours annually for an employee FTE Annual Ca acity Employee Assumptions Inititial Capacity 2,080 Less: Vacation 120 3 weeks vacation Less: Holidays 80 10 Holidays Less: Training 40 Less: Sick 24 4 sick days Less: Personal 24 3 personal days Add: 5%Overtime 104.0 Net Available 1,896 Annual productive time available is 1,896 for each of the Full Time Employees (FIFE). This information is based on the above standard assumptions, which includes a 5% overtime capacity. Detail Departmental Findings The following findings are based on activity data collected from each department, Department Director recommendations, analysis project team members and the project leader. Administration Department Findings A total annual budgeted cost of $1,348,455 is associated with the Administration Department, including kliiw Salaries & Benefits, Repairs & Maintenance, and Supplies & Services. The Information Technology budget is included as well. The Administration Department's processes are composed of 25 activities, requiring 30,336 resource hours per year. The activities and their related costs are detailed in the schedule below: Total Current Staff (FTE) _ 16 Average Annual Hour Capacity per FTE�____ 1896'. .' .a. Total AnnualHours 30,336 Average Annual FTE Cost 4,278 Average Hourly Rate $ 44.45� Budget Details Salaries & Benefits _ "$1,080,700 Repairs and Maintenance $70,255 ro. Supplies & Services 197 500 Total'206W63' Budget $1,348,455 Budgeted costs not directly related to personnel Removed All Outside Contracts $875,500 Removed Repairs and Maint. for building repairs $102,000 Removed rent, electricity, water, liability insurance $1,007,000 Fountain Hills Budget Reduction Analysis Report Page 4 l 2/4/02 ih ull Costs Data/computer networking, repair & maint, software installation 15% 4580 2.42 $ 203.565 Support Svs-Internal,mail, phones, adoptast,commission assist 9% 2654 1.40 $ 117,990 Constituent Communications 9% 2581 1.36 $ 114,748 Employee Relations -assist w/personnel issues,explain benefits 7% 2071 1.09 $ 92,058 Finance Management 6% 1704 0.90 $ 75.751 Support Svs-Extemal,deal w/public,answer request for info 5% 1614 0.85 $ 71,761 Accounts Payable 5% 1582 0.83 $ 70,315 Council Support 5% 1502 0.79 $ 66,774 Budgeting 5% 1484 0.78 $ 65,977 Payroll 4% 1296 0.68 $ 57.624 Financial Reporting 4% 1250 0.66 $ 55,566 Maintenance & Repair 4% 1167 0.62 $ 51,864 Licensing 4% 1167 0.62 $ 51,864 Public Records Management 3% 984 0.52 $ 43,723 Custodial 3% 875 0.46 $ 38,898 Benefit Administration 3% 788 0.42 $ 35,008 Community Relations 2% 634 0.33 $ 28,163 Regulatory Compliance (Federal, State, Local) 2% 604 0.32 $ 26,867 Facility Security 1% 408 0.22 $ 18,152 Contract Management (incl. Leases) 1% 371 0.20 $ 16,494 Elections 1 % 350 0.18 $ 15,559 Loss Control 1 % 252 0.13 $ 11,208 Voice Systems (phones) 1 % 175 0.09 $ 7,780 Tax Services 1% 154 0.08 $ 6,857 Fueling S stems 0% 88 0.05 $ 3,890 r Administration Department Savings Recommendation $689,986 1. With the high hourly cost of any department and in accordance with the Administration Department teams recommendation, do not fill the undesignated position in the budget or the vacant part-time custodial and intern position. $168,556. 2. 2.42 FTE, or $203,565, are used for computer assistance for currently 99 FTE, some who do not use computers. This is too high for an organization of our size. Website updates, electronic information dissemination, cable TV public announcements, and quickness of computer repairs will be reduced. We are spending $2,483 per the 82 Town computers. A reduction of 1.42 FTE would result in a savings of $119,674. 3. Overall department percentage of general fund is the highest of the four -benchmark cities. See comparison of functions as a percentage of general fund bar chart under the Overall Findings and Recommendation section of this report. Keeping this in mind, administration costs need reducing. Additionally, administration is the largest department in the Town at 21 % personnel costs, making up a large portion of the budget. Administration cost should be around 10 to 15% of the budget or lower. a reduction in staff of 2 FTE would result in average savings of $168,556. 4. The Administration Department team recommends eliminating all non essential outside funding for special interest groups including drug rehabilitation counseling, senior center services and Boys and Girls Club. This type of funding is difficult to defend with a deficit budget. This would total a savings of $169,700. Fountain Hills Budget Reduction Analysis Report Page 5 123/02 5. A tremendous effort on the operations staff has contributed to a decrease in this repair and maintenance line item. In-house staff is replacing a number of maintenance contracts. Also, reductions include lease amendments to the Kiwanis and Theater leases releasing the Town from all responsibility for any maintenance expense. Potential savings of 552,000. 6. Rent reduction. The Administration Management team briefly researched options to reduce Town Hall rent from the current $620,300 budget amount. Options are based on the Town's ability to terminate our current lease. We need a definitive answer from our Town Attorney before further research should be conducted. Using temporary buildings on the Town owned property next to the community center is one option while renting smaller building space for less rent is another. Due to the complexity of this issue, no cost savings are apparent for the current fiscal year, but should certainly be investigated for savings in time for the next fiscal year. 7. The Administration management team recommends that the professional service line item of $82,500 should be reduced by approximately fourteen percent. The remaining balance is necessary for assistance in preparing the GASB 34, the sales tax auditor, payroll service, and other employee related functions. It will also provide a source of funding for future elections and the necessary expertise to implement new revenue sources. Savings realization of $11,500. Sheriff Department Findings A total annual cost of $1,509,700 is associated with the Sheriff Department, including Salaries & Benefits, Contract Services, Repairs & Maintenance, and Supplies & Services. The Sheriff Department's processes are composed of 18 activities. The activities and their related costs are detailed in the schedule below: Sheriff Department Budget Total Contract Cost $ 1,609,700 Fountain Hills Budget Reduction Analysis Report Page 6 1213/02 Writing of report 12% $ 186,146 2 Property Crime Suppression - Patrol time 12% $ 186,146 4 Drive time to call / investigation at scene 9% $ 140,855 1 Follow-up on previous cases 9% $ 140,855 5 Phone Correspondence 9% $ 140,855 7 Traffic Enforcement 8% $ 125,758 3 Copying / Filing / Computer Entries 8% $ 125,758 6 Evidence Examination 4% $ 65,370 8 Document Preparation 3% $ 50,273 9 Community Interaction 3% $ 50,273 17 Community Projects 3% $ 50,273 18 Court time 2% $ 35,176 10 Community Interaction 2% $ 35,176 11 Meetings 2% $ 35,176 12 Evidence Handling 2% $ 35,176 13 Assist Time- to other Deputies/ Agencies 2% $ 35,176 14 Training 2% $ 35,176 15 De u Call Back to victims/ rosecutors/la ers 2% $ 35,176 16 Sheriff Department Savings Recommendations S184,919 A 15% reduction of $1,509,657.00 equals $226,448.00. In order to accomplish this amount, approximately one- half of a beat (three deputies) would need to be eliminated from our current contract. The savings are as follows: Currently the Town pays the following for personnel: I Civilian & Benefit $33,865 (includes overtime, and supplies) 1 Deputy & Benefit $58,930 (includes overtime, supplies, fuel, vehicle, dispatch) 1 Detective & Benefits S58, 930 (includes overtime, supplies, fuel, vehicle, dispatch) I Supervisor & Benefits S79, 977 (includes overtime, supplies, fuel, vehicle, dispatch) The Sheriff management team suggested an analysis of going from the current 3.0 to 2.5 beats would equal a reduction of the following: Deputies at $58,930 x 3.0 = $ 176,790 Detectives at $58,930 x .82 = $ 48,332 Supervisors at $79,997 x .35 = $ 27,998 Civilians at $33,865 x .17 = $ 5,757 Total approximate savings of $258,887 Current calls for service indicates that the reduction of one-half of a beat should come from the time period of 2am fill 6am seven days a week. During this time, two deputies would be assigned to Fountain Hills. Although calls for service are normally low during this period, it is also considered a peak -time on weekends for arrests and bookings. If a booking were to occur, it would only leave one deputy in Fountain Hills during the time the prisoner is transported downtown. Exact scheduling and beat coverage would need to be determined to ensure safety in Town. If weekend 3.0 beat coverage is desired, reduction of beats for five nights between 2 am and 6 am results in a savings of approximately S184,919. Fountain Hills Budget Reduction Analysis Report Page 7 12/3/02 Marshal Department Findings A total annual cost of $1,094,680 is associated with the Marshal Department, including Salaries & Benefits_ Repairs & Maintenance, and Supplies & Ser%7ces. The Marshal Departments processes are composed of 9 activities, requiring 36,024 resources hours per year. The activities and their related costs are detailed in the schedule below: rotal Current Staff (FTE) 1 i average Annual Hour Capacity per FTE 189E rota) Annual Hours 36,02� average Annual FTE Cost $ 57,61 average Hourty Rate $ 30.3� 3udget Details Salaries & Benefits $983,100 Repairs and Maintenance $29.500 Supplies & Services $82,080 rotal 2002/03 Budget $1,094,680 Removed capital of $54,000 (radios) Dispatch - Dispatching, Phones, Records, Dog Licensing, Customer Service, Tracking Alarms 34.43% 12402 6.54 $ 376,851 Administrative/Training - Administrative Duties, Mandatory Annual Officer Training 15.31 % 5515 2.91 $ 167,590 Ordinance Enforcement 14.79% 5326 2.81 $ 161,853 Patrol - Juvenile and Criminal Investigations, Traffic Control, Patrol 13.36% 4812 2.54 $ 146,211 Schools - Security and Instruction 7.94% 2862 1.51 $ 86,966 Court - Security, Serving Summons, Orders of Protections and Warrants 5.30% 1908 1.01 $ 57,977 Special Events and Projects - Easter Egg Hunt, July 4th, Public Safety Days u 4.39 /0 1583 0.83 $ 48,103 Crime Prevention & Community Service - Block Watch, Kid Care ID and Explorers o 4.35 /0 1567 0.83 $ 47,620 Vacation Watch 0.14% 50 0.03 $ 1.510 Total Staff (FTE) 1 19 Fountain Hills Budget Reduction Analysis Report Page 8 1213i02 Marshal Department Savings Recommendations $428,312 1. When reviewing the Marshal activities, the Town is paying approximately $86,966 for providing school security service equally approximately 1.51 FTE. Although this is a nice service to offer, with the Town's current financial situation we can in afford to provide services to a specific entity without being reimbursed. A good working relationship between the school and the Town is always important, but the Town cannot afford to subsidize another's operations. Savings of $86,966. 2. The Town has budgeted to pay approximately $376,851 for 24-hour dispatching services. This operation takes approximately 6.54 FTE and over a third of the cost of the Marshal Department. If one considers patrol and special events as emergency operations, only 17.75% of the Marshal's operation is emergency based. The question remains, why does the Town pay for dispatch operations for a mainly non -emergency operation? Further, why does the Town operate 24-hour dispatch when Marshal officers only work 6am to 1 1pm? Additionally, police dispatching requires highly trained individuals capable of handling any emergency, including medical. As you can read, the Town pays a large portion (15.31 %) for training. Continuing dispatch operations will continue to require large amounts of training. Recruitment of well -trained emergency law enforcement dispatchers will continue to be a difficult task for a community of our size. Receiving non - emergency phone calls, filing records, issuing dog licenses, tracking alarms and handling customer service operations can all be handled by a clerk, versus dispatcher. Handling emergency calls is a small portion of the dispatcher's current workload, however the Town is paying personnel at a higher rate when they are completing actual clerk activities. Additionally, November's calls for service equal .81 calls per hour. Telephone calls equal 2.46 calls per hour and assistance at the front window equals .93 visitors per hour. An alternative would be to have dispatching services provided by an outside dispatching service and clerk duties provided at the Town Complex Monday through Friday, 8-5. All public requests for law enforcement service through the 837- 8800 number would be answered by the outside dispatch center, with the greeting of "Fountain Hills Law Enforcement". If the call for service is non -emergency in type, the call can be transferred Monday through Friday to a clerk stationed at the Fountain Hills office. The Sheriff department has indicated they would provide dispatching services for no additional cost under our current contract. By contracting out dispatching duties, while maintaining a clerk during normal business hours, the cost of dispatching could be reduced by approximately 6.54 FTE down to approximately 1.54 FTE in-house or a savings of approximately $288,075. 3. If Parks and Recreation recommended reductions detailed later in this report are implemented, the need for special event activity would be severely reduced in the Marshal Department and possibly eliminated. A savings of .83 FTE or $48,103 would be realized. 4. Given the current financial situation, the Marshal management team recommended delaying or eliminating the purchase of upgraded radios. This would result in a savings of $54,778. However, if dispatching is contracted out, upgrading the radios is necessary. Additionally they have located 29 radios that have either gone bad and opted not to have them repaired, or a surplus from other departments when they converted to the cell phone/paging system. The Town is currently paying $25.46 per month per radio. This equals $738.34 per month. By turning these off, we could save $5,168 for the remainder of this fiscal year. Total savings of approximately $5,168. 5. 2.81 FTE are involved in code enforcement in the Marshals Department. Property code enforcement in most towns is typically under the Building Safety division because of the need to Fountain Hills Budget Reduction Analysis Report Page 9 12r3/o2 understand zoning issues. sign ordinance, and building maintenance. Because of their training in law enforcement, many law enforcement officers do not desire to handle property code enforcement. The Town has set themselves up for failure in this regard. We hire trained law enforcement officers and then force them to handle property violations. The 2.81 FTE should be under Building Safety operations and hired under this scenario. Fire Department Findings A total annual cost of $2,361,270 is associated with the Fire Department, including Salaries & Benefits, Contract Services, Repairs & Maintenance, Supplies & Services, and Capital. The Fire Departments processes are composed of 19 activities. 1 he activities and their related costs are detailed below Fire Department Budget Contract Services $ 2,275,700 Repairs & Maintenance $ 38,570 Supplies $ 42,000 Capital $ 5,000 Total Contract Cost $ 2,361,270 Emergency responses ( Fire, Medical, Still assignments, Special Duty) 40% $ 944,508 Non -emergency responses (Fire, Special Dity, Still Assignments, Assistance) 10% $ 236,127 Drill - wet - Skill 5% $ 118,064 Drill - Knowledge 5% $ 118,064 Employee issues 5% $ 118,064 Exercise / workout 5% $ 118,064 Construction inspections 5% $ 118,064 Public Education (School Talks, Clubs, Organizations, CPR Classes) 4% $ 94,451 Station paperwork (Run Reports, Log Sheets) 3% $ 70,838 Plan review 3% $ 70,838 Safety Surveys 2% $ 47,225 Hydrant checks 2% $ 47,225 Equipment maintenance 2% $ 47,225 Station maintenance 2% $ 47,225 Site inspections 2% $ 47,225 Target inspections 2% $ 47,225 Truck check and red books 1 % $ 23,613 Permit review 1 % $ 23,613 Permit site inspection 1 % $ 23,613 Fire Department Savings Recommendations $21,000 1. Only $85,570 of budgeted monies is not covered within the Rural Metro contract. The Fire Department management team submitted a 25 % savings goal of non -contract items, which would net approximately $21,000. Fountain Hills Budget Reduction Analysis Report Page 10 123/02 Anv real savings would have to come from reducing the number of fire and emergeneN personnel allocated to the To-, n in the contract. The Town or our contractor has not completed this analysis at this time. Comparing our cost of fire service to other similar local communities indicates the Town is not paying an unreasonable cost for fire service. Parks and Recreation Department Findings A total annual cost of $1,169,170 is associated with the Parks and Recreation Department. including Salaries & Benefits, Contract Services, Repairs & Maintenance, and Supplies & Services. The Parks and Recreation Department's processes are composed of 20 activities, requiring 30,336 resources hours per }'ear. The activities and their related costs are detailed in the schedule below: Total Current Staff (FTE) 16 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 30,336 Average Annual FTE Cost $ 73,073.13 Average Hourly Rate $ 38.54 Budget Details Salaries & Benefits $733,040 Contract Srvs Recreation (Newsletter, Special Programs, Sports) $217,000 Repairs and Maintenance $148,000 Supplies & Services $71,130 Total 2002103 Budget $1,169,170 In house costs not related to personnel costs Removed Park Repairs and Maint Mowing Contracts @ $176,000 Removed Park Supplies and Services Utility costs @ $213,300 Removed Fountain Park Capital costs @ $15,000 Aerate and maintain parks and facilities 17% 5,157 2.72 $198, 559 Prepare athletic fields - associations and others 16% 4,854 2.56 $187,067 Plan recreation events/programs 14% 4,247 2.24 $163,684 Conduct recreation programs 13% 3,944 2.08 $151,992 Supervision/coordination of volunteers 5% 1,517 0.80 $58,459 Supervise staff 4% 1,213 0.64 $46,767 Prepare revenues/expenditure budgets - fiscal oversight 4% 1,213 0.64 $46,767 Repair/maintain park maintaince equipment 4% 1,213 0.64 $46,767 Provide facilities for School District use 4% 1,213 0.64 $46,767 Customer Service Counter - program registration/payment 3% 910 0.48 $35,075 Plan capital projects/improvements 3% 910 0.48 $35,075 Prepare athletic fields - in-house 2% 607 0.32 $23,383 Personnel issues/payroll 2% 607 0.32 $23,383 Parks and Recreation Commission relations 2% 607 0.32 $23,383 Facility booking - associations and others 2% 607 0.32 $23,383 Customer Service Counter - front counter staffing/phone calls/in-person inquiries 1% 303 0.16 $11,692 Customer Service Counter - facility bookings - in-house 1% 303 0.16 $11,692 Customer Service Counter- process refunds, invoices and requisitions 1% 303 0.16 $11,692 Oversee capital projects/improvements 1% 303 0.16 $11,692 Host/conducttournaments 1% 303 0.16 $11,692 Fountain Hills Budget Reduction Analysis Report Page 11 12/3/02 Parks and Recreation Department Savings Recommendations $443,683 1. 27% of the Parks and Recreation Department is spent planning and conducting recreation programs and events. This operation costs the Town $314,676, 4.32 FTE, and over 8,000 staff hours. After consulting with the recreation management team, we recommend eliminating all programs that do not generate revenue, including Concerts in the Park, 4th of July, and St. Paddy's Day, APRA Youth Forum, Eat N' Run, Eggstravaganza, Kids Zone at Concerts in the Park, Late Night, Library Partnerships, Party in the Park, Scavenger Hunt, Teen Adventure Series, Youth Town Hall, and Summer Field Trips. Additional reductions include Club Assistance, NRPA Month, Paws in the Park and the Volunteer Program. They also recommended to further reduce programs in (includes less courses, reduces supplies & services): Arts & Crafts, Computer Courses, Dance for both Youth & Adult, Hiking Series and Language Lessons. Contract savings would save approximately 67,000 and reducing FTE 1.5 equates to $109,610. Total savings of $176,610. 2. We currently spend 1.12 FIE on customer service counter activities. After consulting with Parks and Recreation management team, we believe we can reorganize these activities and reduce the need by .27 FTE thus saving approximately $19,800. 3. The maintenance in the parks, including operations (2.72), preparing fields (2.56), repairing park equipment (.64), and preparing athletic fields in-house (.32) require a total of 6.24 FIE and costs approximately $456,431 according to the above data. After consultation with the Parks Management team, we are recommending the reduction of 1 FTE with an approximate savings of $73,073. 4. Park maintenance not only involves personnel but also contract dollars. After consultation with the Park Management team, we believe we can reduce contract cost by reducing the amount of mows, irrigation, and reseeding. The Parks would not be overseeded or look as nice, but the overall annual savings would be $124,200. 5. Running the Fountain Park fountain on the hour, twelve times a day for fifteen minutes costs approximately $120,000 annually. If we reduce the time the fountain runs by 5 minutes each spray, the Town would see a savings of approximately $40,000 annually. The fountain would run 10 minutes an hour versus the current 15 minutes an hour. Staff has been told this will not affect effluent dispersal. Total savings $40,000. 6. Changing our field preparation fees and policies. The Department prepares sports fields for a number of local youth athletic organizations. These include baseball, football, lacrosse, soccer and softball. The fields are prepared year round for both practices and games at no charge. Athletic field lighting is also supplied at no charge. There are frequent problems with no-shows. Field use requests continue to grow annually and will likely continue. In comparing ourselves to other valley communities, we are not unique; others also do not charge a field use fee. What we would propose is the following: a. Fee for no-shows ONLY. b. Charges for athletic field lighting. c. Charges for field preparation, games ONLY. d. Fields prepared only for games, NOT practices. e. Setting guidelines for reserving the fields. These steps would both reduce costs and generate additional revenues. We estimate conservatively that we spend over $20,000 annually on providing these services at no charge. We estimate that with these changes, and the resulting lowered costs, and some additional revenue, the net would be approximately $10,000. Fountain Hills Budget Reduction Analysis Report Page 12 1214/02 Public Works Department Findings A total annual cost of $749,200 is associated with the Public Works Department, including Salaries & Benefits. Repairs & Maintenance, and Supplies & Services. The Public Works Department's processes are composed of 12 activities, requiring 20,856 resources hours per year. The activities and their related costs are detailed in the schedule below: Total Current Staff (FTE) 11 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 20,856 Average Annual FTE Cost $ 68,109 Average Hourly Rate $ 35.92 Budget Details Salaries & Benefits $716,100 Repairs and Maintenance $5,500 Supplies & Services $27,600 Total Public Works 2002103 Budget $749,200 Budgeted costs not directly related to personnel Note- Contract Services Removed @ $36,000 Median , Dam & Wash Maintenace @ $350,000 Removed Electric, Water, Sewer @ $70,000 Wit s Plan Review 21.8% 4,547 2.40 $163,326 CAD Work 19.6% 4,088 2.16 $146,843 Meetings 17.7% 3,692 1.95 $132,608 Inspections 14.0% 2,920 1.54 $104,888 Phones/Front Counter 11.8% 2,461 1.30 $88,406 Median Maintenance 6.8% 1,418 0.75 $50,946 Wash Cleanups 2.3% 480 0.25 $17,232 Abandoments/Acquisitions 1.8% 375 0.20 $13,486 Flood Zone Determination 1.8% 375 0.20 $13,486 Enchroachment Permits 1.0% 209 0.11 $7,492 Budget Preparation/Monitoring 0.7% 146 0.08 $5,244 Em to ee Management 0.7% 146 0.08 $5.244 tor,.o% ,° z�ass4 Fountain Hills Budget Reduction Analysis Report Page 13 12/3'02 Public Works Savings Recommendations $225,112 1. An inspections employee is quitting in December and it is recommended not to refill that position. This may alter turn around time, however with the slow -down of projects, staff recommends this action. Annual 1 FTE savings of $68,109. 2. After consulting with the Public Works management team, CAD activities could be reduced from 19.6% to 18.2%. We will reduce design work, records management, GIS and mapping updates from quarterly to semi-annually. This results in a reduction of .21 FTE and savings of $10,488. 3. After consultation with the Public Works Management team, contracted median maintenance can be reduced by $50,000. We have given advance notice to the contractor (Sage Landscaping) that we will not use 2 crews beginning in April (summer program) but will continue with 1 crew and do less maintenance. We are also considering doing irrigation maintenance repairs in-house, which would increase the in-house median maintenance activity by approximately $13,485. This activity time would offset the wash cleanup activity time reduction of .25 FTE. The overall savings would be $36,515. 4. After consulting with Public Works management team, we have notified the contractor (Five Star Landscaping) that we will discontinue wash cleanup effective November 27, 2002. In the past few years we have done a considerable amount of wash cleanup and while there is much to be done, this was the most "expendable" item. For fire safety reasons, we certainly want to continue the program when funds are available. Contracted savings of $110,000. Street Division Findings A total annual cost of $762,846 is associated with the Street Division, including Salaries & Benefits, Contract Services, Repairs & Maintenance, and Supplies & Services. Please note the Street Department is not part of the general fund and is paid for with Highway User fund revenue. The Street Division's processes are composed of 19 activities, requiring 26,544 resources hours per year. The activities and their related costs are detailed in the schedule below: Fountain Hills Budget Reduction Analysis Report Page 14 12/3/02 Total Current Staff (FTE) 14 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 26,544 Average Annual FTE Cost $ 54.489 Average Hourly Rate $ 28.74 Salaries & Benefits $638,346 Contract Services $31,300 Repairs and Maintenance $45,000 Supplies & Services $48,200 Total 2002/03 Budget $762,846 Budgeted costs not directly related to personnel Removed major road projects and repairs $639,600 Removed liability insurance, building utility costs $146,000 Removed capital costs $141,000 Y. Brush Control 15% 3,890 2.05 $111,793 Fleet Maintenance 14% 3,796 2.00 $109,087 Signage 12% 3,185 1.68 $91,526 Crack Sealing 10% 2,662 1.40 $76,490 Striping 8% 2,138 1.13 $61,453 Asphalt Repair 7% 1,865 0.98 $53,608 Special Project 6% 1.615 0.85 $46,417 Street Sweeping 5% 1,456 0.77 $41,841 Traffic Counters 4% 1,183 0.62 $33,995 Special Event 4% 1,183 0.62 $33,995 Storm Clean -Up 3% 887 0.47 $25,497 Yard Maintenance 2% 660 0.35 $18,959 Meeting 2% 455 0.24 $13,075 Training 2% 409 0.22 $11,768 Equipment Maintenance 1 % 341 0.18 $9,806 Building Maintenance 1% 296 0.16 $8,499 Traffic Signals 1% 296 0.16 $8,499 Safety Meeting 1% 136 0.07 $3,923 Grading 0% 90 0.05 $2,594 Street Division Savings Recommendations S297,312 1. The Street management team recommends reducing street sweeping activity by 50%. Currently street sweeping is done five days a week. This activity would be reduced to trivo and a half days resulting in a savings of .39 FTE and S20, 920. Fountain Hills Budget Reduction Analysis Report Page 15 12I3/02 2. The Street management team recommends reducing crack sealing by 50%. We will only seal the main roads. This will reduce the activity by .7 FTE resulting in savings of $38,142 savings. 3. By negotiating with the County, the Town saved $13,000 off of budget for striping Shea Blvd. 4. Eliminate the shade canopy budgeted for cover ed parking at the street yard. $15,000. 5. Reduce Emergency Standby Policy Funds. This money was used for a 24-hour emergency call out. Prior to these funds becoming available, the Street Superintendent was "on call" 24-7. He would prefer to cut this item rather than lay an employee off at this time. $10,250. 6. Shea Blvd Bike Lane Project: This is a federal aid project. Staff will continue to work with ADOT to see if a partial project could be constructed using ADOT's portion and the Developer's portion. The project goes out to bid in December and the Town would be required to make payment prior to that time. While we don't want to lose the federal funding, we don't believe the Town's portion will be available. $200,000. 7. The cost of barrier placement can be cut if the organizations that request our service would hire a private barricade company to close the roads for their events. Please note that in the past the Town paid 100% of the cost for this service, but as of October 2002, we are charging for this service and recuperating approximately 95% of our cost. This cut is targeted more towards manpower than the actual dollar amount. Building Safety Division Findings A total annual cost of $476,700 is associated with the Building Safety Division, including Salaries & Benefits, Repairs & Maintenance, and Supplies & Services. The Building Safety Division's processes are composed of 18 activities, requiring 13,272 resources hours per year. The activities and their related costs are detailed in the schedule below: Total Current Staff (FTE) 7 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 13,272 Average Annual FTE Cost $ 68,100 Average Hourly Rate $ 35.92 Budget Details Salaries & Benefits $454,600 Repairs and Maintenance $2,500 Supplies & Services $19,600 Total 2002/03 Budget $476,700 Budgeted costs not directly related to personnel Removed contract for outside consulting $25,000 Fountain Hills Budget Reduction Analysis Report Page 16 1213/02 Inspections and Postings 24% 3,185 1.68 $114,408 Entering Permit Data, Create Files & Follow-up on Permits 20% 2,654 1.4 $95,340 Phones & Customer Service 10% 1,327 0.7 $47,670 Code Interpretation & Field Support 8% 1,062 0.56 $38,136 Receive/Plans & Collect Fees 6% 796 0.42 $28,602 Route Permits to Planning, Building Safety, Fire, Sanitary 6% 796 0.42 $28,602 Code Enforcement & Complaints 5% 664 0.35 $23,835 Training 5% 664 0.35 $23,835 Computer Database Entry 4% 531 0.28 $19,068 Inspection Data Entry 2% 265 0.14 $9,534 Site Meetings 2% 265 0.14 $9,534 Preliminary Plan & Concept Meetings 2% 265 0.14 $9,534 Issue Certificates of Occupancy 1% 133 0.07 $4,767 Research & Material Distribution 1% 133 0.07 $4,767 Supplies Management 1% 133 0.07 $4,767 Timesheets 1% 133 0.07 $4,767 In -House Committee Meetings 1% 133 0.07 $4,767 MAG and Professional Meetings 1% 133 0.07 $4,767 Building Safety Division Savings Recommendations $83,100 1. The Building Safety Division is currently completing their duties without one employee currently budgeted for FY 2002-03. Recommend not refilling that position at a savings of $68,100. 2. New Chief Building Official is capable of commercial plan review and inspection duties, thus professional fees can be reduced by $15,000. 3. Entering permit data seems unreasonably high at $95,340. however further research is needed to determine if reductions can be made. A potential of cross training exists in this activity. Community Development Department Findings A total annual cost of $409.510 is associated with the Community Development Department, including Salaries & Benefits, Contracts, Repairs & Maintenance, and Supplies & Services. The Community Development Department's processes are composed of 23 activities, requiring 9,480 resources hours per year. The activities and their related costs are detailed in the schedule below: Fountain Hills Budget Reduction Analysis Report Page 17 12/3/02 Total Current Staff (FTE) 5 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 9,480 Average Annual FTE Cost $ 81,902 Average Hourly Rate $ 43.20 Budget Details Salaries & Benefits $376,010 Contracts Beyond In -House $5,000 Repairs and Maintenance $500 Supplies & Services $28,000 Total 2002103 Budget $409,510 Plan & Project Review 30% 2,844 1.50 $122,853 Research & Zoning/Subdivision/Town/Building Code Reviews 15% 1,422 0.75 $61,427 Problem Resolution for citizens, developers, Council, Commissions 12% 1,138 0.60 $49,141 Computer Database Entry -Project Tracking, Housing Starts Etc. 5% 474 0.25 $20,476 Council Meetings 5% 474 0.25 $20,476 P & Z Meetings 4% 379 0.20 $16,380 Report Writing -Staff Reports, Agenda Reports 4% 379 0.20 $16,380 Code Enforcement & Complaints Coordination & Zoning Complaints 3% 284 0.15 $12,285 Phones & Customer Service 3% 284 0.15 $12,285 Administration of Project Coordination 2% 190 0.10 $8,190 Budget Preparation 2% 190 0.10 $8,190 Employee Management 2% 190 0.10 $8,190 Ord & Text Amend't Writing & Ord. Updating 2% 190 0.10 $8,190 Records Management -Hard Copy Filing and Archive Management 2% 190 0.10 $8,190 Community/Neighborhood Meetings 1% 95 0.05 $4,095 Correspondence 1% 95 0.05 $4,095 Department and Town Staff Meetings 1% 95 0.05 $4,095 MAG Meetings 1% 95 0.05 $4,095 Meeting Minute Transcriptions 1% 95 0.05 $4,095 Preliminary Plan Meetings 1% 95 0.05 $4,095 Recording Final Plats and Documents at County Recorder 1% 95 0.05 $4,095 Review Business Applications 1% 95 0.05 $4,095 Supplies Management 1% 95 0.05 $4,095 Community Development Savings Recommendations 581,902 1. Current department is handling the amount of projects submitted without the need the fifth employee budgeted within this department. Recommend the position not be filled resulting in 1 FTE savings of S81,902. Fountain Hills Budget Reduction Analysis Report Page 18 12/3/02 Community Center Findings A total annual cost of $363.204 is associated with the Community Center Department. including Salaries & Benefits, Repairs & Maintenance, and Supplies & Sern11ces. The Community Center Departments processes are composed of 22 acti"Izties, requiring 12,324 resources hours per year. The actWities and their related costs are detailed in the schedule below: Total Current Staff (FTE) 6.5 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 12,324 Average Annual FTE Cost $ 55,878 Average Hourly Rate $ 29.47 Budget Details Salaries & Benefits $329,804 Repairs and Maintenance $10,500 Supplies & Services (Building Operational Costs Removed) $22,900 Total 2002/03 Budget $363,204 Budgeted costs not directly related to personnel Removed outside contract for tourism $85,000 Removed building cost of capital, utilities, bar supplies $212,500 t .. Dealing with the public / Information / Community PR / Answering Phones 24.42% 3009 1.59 $ 88,682 Contract Prep / Billing and Collection /Filing / General Office Adm;r stration 9.63% 1186 0.63 $ 34,958 Coorcinating Events with Clients and Caterers 8.13% 1001 0.53 $ 29,510 Set Up /Tear Down 6.33% 781 0.41 $ 23,003 Booking Events 6.25% 770 0.41 $ 22,700 Volunteer Coordination 5.96% 734 0.39 $ 21,641 Special Events 5.90% 727 0.38 $ 21,429 Event Supervision 5.58% 688 0.36 $ 20,279 Monthly Reports 5.03% 619 0.33 $ 18,251 Marketing and Advertising 5.00% 616 0.33 $ 18,160 Custodial 5.00% 616 0.33 $ 18,160 Department Staff Meetings 2.63% 324 0.17 $ 9,534 Budget Preparation / Monitor 2.01% 248 0.13 $ 7,294 Public Art 1.85% 228 0.12 $ 6,719 Advisory Commission 1.68% 206 0.11 $ 6,084 Operations Reports 1.28% 158 0.08 $ 4,661 Staff Scheduling 1.17% 144 0.08 $ 4,237 Town Staff Meetings 0.68% 83 0.04 $ 2,452 Tourism Council 0.67% 82 0.04 $ 2,421 Directors Meetings 0.33% 41 0.02 $ 1,211 Council Meetings 0.33% 41 0.02 $ 1,211 Repairs and Maintenance 0.17% 21 0.01 $ 605 _ k 123 353 Fountain Hills Budget Reduction Analysis Report Page 19 t2/3,02 Community Center Savings Recommendations $75,968 1. Almost a quarter of the activities at the Community Center are spent dealing with the public, providing information, and answering phones. This seems unreasonably high. It should be noted that approximately half of this activity is provided by volunteers at no cost to the Town. If this activity- were reduced .59 FTE, a savings of 532,968. 2. After consulting with the Community Center and Tourism Council, it was recommended to eliminate Arizona Office of Tourism matching grants of $15,000, community center advertising at $15,000, and $13,000 for other promotional activities management team, resulting in savings of $43,000. 3. The Community Center management team recommends elimination of 50150 liquor splits, charging for bartenders, 10% rate increases, and increasing audio fees to increase our bottom line. Another suggestion is leasing the Children's' room to a day care center. Revenues could increase up to $35,000. This is not included in our cost savings because the council has been conservative with rate increases. Fountain Hills Budget Reduction Analysis Report Page 20 12/3/02 Municipal Court Dwartment Findings A total annual cost of $327,470 is associated with the Municipal Court Department, including Salaries K Benefits, Contract Services, Repairs & Maintenance, and Supplies & Services. The Municipal Court Department's processes are composed of 17 activities, requiring 9,480 resources hours per year. The activities and their related costs are detailed in the schedule below: Total Current Staff (FTE) 5 Average Annual Hour Capacity per FTE 1896 Total Annual Hours 9,480 Average Annual FTE Cost $ 65,494.00 Average Hourly Rate $ 34.54 Salaries & Benefits $304,920 Contract Services $7,000 Repairs and Maintenance $1,200 Supplies & Services $14,350 ota12002/03 Budget $327,470 Data entry and record keeping 24% 2,275 1.20 $ 78,593 Helping public at counter 15% 1,422 0.75 $ 49,121 Helping public on the telephone 13% 1,232 0.65 $ 42,571 Administrative support forjudge 12% 1,138 0.60 $ 39,296 Receipting and processing payments 5% 474 0.25 $ 16,374 Processing paperwork for various court hearings 5% 474 0.25 $ 16,374 Reports - cash, bonds, statistics 4% 379 0.20 $ 13,099 Calendar and file preparation 4% 379 0.20 $ 13,099 Processing mail 3% 284 0.15 $ 9,824 Issuing warrants, summonses, defaults and orders to show cause 3% 284 0.15 $ 9,824 Interpreting 2% 190 0.10 $ 6,549 Collection activities 2% 190 0.10 $ 6,549 Monitoring compliance with various diversion and treatment programs 2% 190 0.10 $ 6,549 Maintaining forms and supplies 2% 190 0.10 $ 6,549 Filing - open & closed files 2% 190 0.10 $ 6,549 Domestic Violence orders - processing 1 % 95 0.05 $ 3,275 Research 1 % 95 0.05 $ 3,275 �. Municipal Court Savings Recommendations $65,494 1. Currently, the Court has an unfilled Court Collection Specialist position. Because personnel decisions related to this position were pending over the last year, the Court had a de facto hiring freeze for several months which continues to the present. This vacancy has placed demands on the remaining staff beyond their current job descriptions. Staff has willingly accepted and met the responsibilities of the vacant position. While a redistribution of duties can accommodate this vacancy for the short term, the negative impact on court performance, e.g., court fine and fee collections, does not make this a viable option for the long term, as essential court functions would be seriously compromised. Unfortunately we are forced to not replace this position at this time saving approximately $65,494. Fountain Hills Budget Reduction Analysis Report Page 21 12/3/02 N%W Overall Organizational Findings & Recommendations The following recommendations are based on the detailed fmdings of this analysis, which, in turn. are based upon both the perceptions and validated data from management and employees involved in the budget reduction process. $249,283 Process Improvement Opportunities and Organizational Recommendations ➢ It is the analysis team's recommendation, that this organization as whole should implement a Time Management System (TMS) as there appears to be a lack of controls around how they support the public, how they support their internal business partners and how management evaluates and monitors employees. A TMS system will allow the management team to understand how many hours employees work on different skills, functions and processes. This type of system will enable management to run daily/weekly/monthly reports, ensure customer support is provided and have the ability to evaluate and monitor employee time per activity. In addition, it would allow the organization to further quantify their results going forward. ➢ It is the analysis team's recommendation that the organization consider utilizing the new Training and Documentation to establish a standardized training program for new employees. ➢ One strategy to produce immediate savings is by furlough; i.e. shutting down operations for a specific time. If we close operations over the holidays for six business days, except fire and sheriff operations, between December 26 and January 6, we could save approximately $124,000. This is not recommended but can be used in dire situations. ➢ Another organization -wide recommendation suggested by an employee is to not cater the holiday party and ask everyone to bring a dish. A small but symbolic savings. Fountain Hills Budget Reduction Analysis Report Page 22 12vsio2 Management Findings and Overall Organizational Recommendations ,%.► Employee to Supervisor Ratio Mgmt Ratio Fountain Hills 90:31 2.90:1 Avondale 213:35 6.08:1 Goodyear 162:35 4.62:1 Paradise Valley 91:24 3.79:1 Surprise 336.5:75 4.48:1 Organization M anagement Ratio 7.00 6 08 1 6.00 4.621 4 48 1 5.00 3.79:1 4.00 290:1 3 00 2.00 100 o.00 Fountain Avondale Goodyear Paradise Surprise Hills Valley MEmployees ■Supervisors ➢ There are currently 90 FTE associated with the team's processes, and of those employees, 33 are dedicated to Management. This does not include the Town Management department or Community Center departments as data was not collected from other cities. Staff to management ratio reflects the span of control — simply the number of staff FTE divided by the number of manager FTE. Fountain Hills has one manager for every 2.93 employees. The higher the number the better, up to a point. A 5:1 to 7:1 ratio would be preferred. The four comparison communities had an average ratio of one manager for every 4.5 employees. Of the communities compared to Fountain Hills, Fountain Hills had the lowest rating in every department except community development and building safety. One can reason from this analysis that Fountain Hills needs to reduce its number of supervisors. To accomplish the task of reducing the number of supervisors, the Town's organizational chart needs revising. The Community Development department could be moved under the Public Works department as both departments interact on a routine basis. This would eliminate the position of Community Development Director, a position currently not filled. Additionally, the Community Center Department could be made a division of Parks and Recreation, eliminating or consolidating management FTE. This organizational change would reduce the number of departments from the existing eight down to six. Additionally, when FTE reduction plan is implemented, supervisor reduction should be considered. 1 FTE management position equals $55,878. The below data also affirms the need to concentrate on reductions in administration and parks. ➢ Overall department costs as a percentage of the budget. In other words, are we paying too much for a particular service compared to other communities? The project team completed a quick analysis of what other communities pay for departments in relationship to their total general fund. As you can see, both Administration and Parks seem to be somewhat high in comparison to similar are communities. It should be noted that Fountain Hills has the smallest budget and smallest expense per capita of these communities. ➢ Our current policy on hiring family members allows family members to be hired in other departments. For an organization of less than 100 FTE, this can cause complications. Recommend a new policy eliminating this practice in the future, as we have a number of spouses working for the Town. Fountain Hills Budget Reduction Analysis Report Page 23 12/3/02 FY02-03 COMPARISON OF FUNCTION AS A PERCENTAGE OF GENERAL FUND BUDGET 12.0% ' i 10.0% a.0% I s.0% i 4.0% 2.0% 0.0% Court Comm. Cerrter CDBkig Safety Parlor 0 Goodyear ■ Surprise OAvondale E3 Paradise Valley 0 Fountain Hills FY02-03 COMPARISON OF FUNCTION AS A PERCENTAGE OF GENERAL FUND BUDGET 25.0% I 20.0% I I 15.0% 1 E 10.0% I� 1 I 5.0% I 0.0% Police Fire Admin Public Works ❑Goodyear ■Surprise OAvondale OParadise Valley OFountain Hills Fountain Hills Budget Reduction Analysis Report Page 24 12/3/02 �W Expenditures Population GF Budget Per Capita Park Acres Goodyear 18,911 $28,665,109 $1,516 40 Surprise 30,848 $38,170,700 $1,237 173 Avondale 35,833 $26,724,575 $746 42 Paradise Valley 13,664 $26,800,520 $1,961 0 Fountain Hills 20,235 $14,218,000 $703 121 *132 acres used by Spring Training facility ➢ Benefit Reductions. The Town budgeted $544,450 for medical health insurance paid by the Town and $12,180 for vision coverage paid by the Town for the fiscal year. The Town pays 100% of employees coverage and 50% of dependent coverage, which is very much in line with similar cities. For verification. please see the 2002 local government salary and benefit survey produced by the League of Arizona Cities and Towns. Additionally, according to an 11/26/02 Wall Street Journal article, the national average monthly worker contribution for family coverage is $174. Fountain Hill's employees pay $341.88 per month for family coverage. However, if we switch vendors and reduce employee benefits, the Town's costs will drop to $397,454 for medical health insurance and $0 for vision, which represents an annual budgeted savings of $159,176. Of course, actual current fiscal year budget savings will be cut approximately in half, as the change in carriers would occur half way through the fiscal year. ➢ In addition the project staff team recommends ending our vacation buyout policy saving another $28,000 annually. ➢ Councilman Archaumbault suggested lowering the Town's match of 11% of salary in 401A contributions. Staff has contacted Chuck Whetstine, our Plan Attorney, regarding the legalities of doing this. He is unsure whether state laws are applicable and suggested our Town Attorney research this. He did warn us to "tread lightly" in this area, as current employees were hired with an understanding that the Town matches contributions dollar for dollar. He did indicate that we definitely could create a separate class for new hires. That would require amending our current Retirement Plan. This will be researched and considered, once legal is contacted. The staff reviewed our current need and use of cell phones. We believe our current cell phone expenses of $24,373 could be reduced by $6,229. ➢ Many smaller recommendations for savings were offered by employees such as bringing dishes to holiday party, paying for coffee, and others, which will occur but are not listed. Fountain Hills Budget Reduction Analysis Report Page 25 1213/02 Summary of Overall Cost Savings and FTE Reduction of Current Employees Saving Per Existing FTE Department Department to be downsized Administration $689,986 3.42 Sheriff $184,919 Marshal $428,312 7.34 Fire $21,000 Parks $443,683 2.77 Public Works $225,112 0.21 Building Safety $83,100 Comm. Development $81,902 Community Center $75,968 0.59 Court $65,494 Overall Recommendation $249,283 1 General Fund Sub -Total $2,548,759 Street $297,312 1.09 Total $2,846,071 16.42 Existing FTE 99 Downsize % of total FTE 16.59% Implementation Plan Recommend that downsizing of FTE be implemented on a volunteer basis for six weeks. For those who wish to retire or voluntarily depart within the six weeks of adoption of the reduction plan, an incentive of three months pay and sick day benefits be paid. This may help us reach our goal of 16.5 FTE within a short time span. This is the same plan offered by the City of Tempe and has met with great success. Outstanding Issues The following issues require additional research: ➢ Bidding garbage hauler to selecting one hauler. Town Manager met with two haulers recently to discuss the possibility of providing residential trash and recycling service to the community. To achieve the desired franchise fee of approximately $500,000, a charge of between $5 and $6 dollars would be required to be charged to single-family homes. This would make it difficult, but not impossible, to reduce cost to the homeowner. However, I have not heard back from one of the haulers regarding this possibility. Although the reduced traffic on our streets would be quite beneficial, along with the aesthetics, Town provided garbage service is often a loss leader for communities because at the time of renewal of contracts, the pressure to reduce the franchise fee to zero would be overwhelming. ➢ Hiring a private firm to run the community center is still being researched at this time. Fountain Hills Budget Reduction Analysis Report Page 26 12/3/02 An in-depth review of each of the Town's contracts has not been completed within the time allotted for this project. Potential savings should be forthcoming. I believe reducing access to Town Attolnev could have immediate savings. i> Selling an}- land that we owe. Bringing in an auditor to made reduction recommendations. Summary Difficult decisions have to be made in order to solve our financial dilemma. This has not been an enjoyable process for anyone in the organization, however a necessary one. In order to maintain a quality Town. one that is lean and more profitable. these reductions are necessary. However, one should note that even if all recommendations were implemented. the Town is still quite short of its need of $4.9M nest fiscal year along with increasing our fund balance by $1.5M. Additionally, many of these reductions are one-time savings and will not be realized nest fiscal year when our financial situation is expected to be worse. $2.5M General Fund reduction equals approximately 19% of $13.1M general fund budgets, which is less transfers. This is beyond the 10 to 15% requested from the Council. We felt obliged to submit all recommended reductions under the circumstances, but would be happy to reduce the amount if requested by the Council. The following Gantt chart illustrates the major steps in the analysis approach and the estimated amount of effort required by the parties involved. Over 220 hours of effort has been put forth for this project. 0 0 o 0 o 0 T j 0 p Effort required (in Hours) Fountain Hills Operational Review Town Mg rojec Team gm Team Council 1 Provide Analysis Overview to Mgmt Team 5 1 1 1 1 3 1 1 2 Provide Analysis Overview to Town Employees 5 3 1 1 3 Gather & Review Town Budget Information 49 5 12 32 4 Collect Employee Job Descriptions by Department 4 3 1 5 Determine Departmental Cost Information (FTE, Salary, Benefits, etc) 16 4 12 6 Determine and Define Departmental Activities and Tasks 1 16 8 24 7 Define annual output figures (where applicable) by department 5 5 1 10 8 Analyze data & compare with benchmarked cities 16 24 1 16 24 9Information Develop Findings Reports with all applicable 8 8 16 10 Develop Cost Reducing and/or New revenue Opportunites 8 8 16 11 Present Data to M mt team for In ut 121 41 4 4 12 Present Findings and recommnedations to Council 16 4 4 41 4 Hours Required 10 69 16 16 5 21 40 16 28 92 59 66 Total Hours for Project 221 I want to publicly thank each department director for making very difficult management decisions and providing all necessary data in a prompt time period. I would like to thank our employees who have provided suggestions and continued to work hard and keep a great attitude, and thank the Project Analysis Team of Joan McIntosh, Julie Ghetti and Nancy Knihnisky for their assistance and patience, and thank Sue Stein for compiling this report. c: Analysis Project Team Department Directors Tpickeringtgp,'Stein;l:,Budget RecommendationsTindings Recommendations Report Revised .doc/12/3/02 Fountain Hills Budget Reduction Analysis Report Page 27 12/3/02 Town of Fountain Hills Town Council Agenda Action Form Regular Meeting eetinjlVihe 12/05/02 Town Manager Contact Person Tim Pickering Car►sent«❑ Regular:® Type of bocument Needing Approval (Check all that anvly Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Report Council Priority- (Check Appropriate Areas):: ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular A:Yenda Wording: REPORT by Town Manager Tim Pickering on proposed budget reductions with possible direction to staff regarding implementation. Staff Recommendation: Approve Fiscat-Impact: Yes Purpose of Item and Background Information: The staff is still completing the budget reduction analysis and should have a complete report delivered to the Council early next week, before the Council meeting. At the Council meeting, I will review the report and recommendations with the Council. The next step in the process is to have the Council adopt the recommendations. This can be done at a future Council meeting or special workshop if desired by the Council. I would suggest acting in a timely manner as our fund balance continues to shrink each month and employees have to make decisions based on our actions. List All Attachments as Follows: Will be provided next week oral Sianatures of Submitting Staff. - Department Head !fCCP Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 12/5/02 Submitting Department: Admin Contact Person: McIntosh Consent:❑ Regular:® Requesting Action:® Report Only:❑ Tyne of Document Needing Anproval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Agreement ❑ Emergency Clause ❑ Special Event Permit ❑ Special Consideration ❑ Intergovernmental Agreement ® Acceptance ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Plat ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Library Services ❑ Public Safety ❑ Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda Wording: Consideration of APPROVING A NEW HEALTH CARE PROVIDER for town employees. Staff Recommendation: Approve Fiscal Impact: Yes $Savings of $89,072 per year Purpose of Item and Background Information: To approve a new health coverage plan for the employees of the Town. Staff went out to bid in an attempt to find a new health care provider that would be less expensive than the current plan. Bids were received from seven companies. The manager asked Human Resources to analyze the three providers that presented the most economical premiums and obtain input from the staff. Based on consensus from Town staff, amount of coverage for the premium dollar, and availability of physicians on the plan, staff is recommending Blue Cross/Blue Shield. List All Attachments as Follows: McIntosh memo; premium/coverage sheet; comparison of percentage paid by city/town from League survey. Type(s) of Presentation: None Signatures of Submitting Staff: 1 A-� Department Head Town Manahr /besignee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF HUMAN RESOURCES �.. INTER OFFICE MEMO TO: Honorable Mayor Beydler and DT: November 26, 2002 Town Council Tim Pickering, Town Manager TH: Cassie Hansen, Director of Administration/Town Clerk FR: Joan McIntosh, Human Resources RE: Health Insurance for 2003 Administrator Over the last two months, staff has been working with Tom Richards and Associates to obtain bids from health insurance carriers in the valley. Seven companies responded including the Town's current provider, Mayo Health Plan. Attached is the total detail submitted for each plan quoted. The Mayo plan included a 41.5% increase over the current rate and was not considered as an option. The Town Manager reviewed the proposals and requested that Human Resources assess and analyze three of the lowest bids submitted by Cigna Health Plan, Blue Cross/Blue Shield, and Humana. The Human Resource Administrator met and reviewed the three plans with the Benefits Committee and all Town departments. Based on available doctors, overall coverage, and cost to the Town as well as the employees, the consensus of the Town staff is to support Blue Cross/Blue Shield for health insurance coverage for 2003. Blue Cross/Blue Shield is a PPO and allows greater flexibility than Cigna in selecting health care providers. While not the least expensive plan, Blue Cross/Blue Shield represents the most and best coverage for the premium dollar. The total annual premium breakdown of the three plans analyzed is as follows: Cigna BC/BS Humana Town Emp. Total Town Emp. Total Town Emp. Total Employee $133,617 $0 $133,617 $138,311 $0 $138,311 $149,189 $0 $149,189 Employee + S $75,054 $29,429 $104,483 $73,203 $25,976 $99,179 $83,320 $32,377 $115,697 Employee + C $57,194 $14,829 $72,024 $63,589 $19,734 $83,323 $62,993 $15,690 $78,683 Family $130,032 $64,853 $194,885 $134,935 $67,469 $202,404 $137,700 $64,925 $202,625 Annual Total $395,898 $109,111 $505,008 $410,038 $113,179 $523,217 $433,202 $112,992 $546,194 Staff has met with the Town's insurance broker and the Blue Cross/Blue Shield representative in an effort to improve coverage and reduce premiums from their original quote. The goal was to match Cigna's quote, the only insurance company that came in with a lower quote than Blue Cross/Blue Shield. Staff was not totally successful in negotiations to attain this goal, but was successful in obtaining a 3% decrease in the original quote as well as improved coverage. Blue Cross/Blue Shield remains $13,826 higher than Cigna in annual premiums paid by the Town. C:\Documents and Settings\IMcIntosh\Local Settings\Temporary Internet Files\OLK9\Health Ins. Recommendation 2003.doc Last printed 11/27/2002 11:07 AM Page 1 of 3 The Town and the employees will both realize a savings from current coverage in premiums and the staff should be pleased with the negotiated coverage. In 2002 the Town paid a total of $500,893 for health insurance premiums. If the Council approves the health plan proposed for 2003, the cost to the Town will be $410,042 (rounded figure). This represents a savings of $90,851 per year. It was suggested at the November 13th special meeting that consideration should be given to charging the employees for 50% of the single coverage premium. A review of these suggested changes revealed a miscalculation due to the omission of premium reimbursement by employees to the Town through payroll deductions. The total dollar amount paid by the Town should have been $500,893 rather than $636,228. Also, a $318,114 savings to the Town was suggested if employees were charged 50% of the employee only premium. The savings cannot be calculated by taking 50% of the total premium because that total premium includes dependent coverage as well as single coverage. The savings must be calculated by taking the single coverage annual premiums ($343.61 X 12 with Mayo Health Plan) and multiplying by the total number of employees (88), then dividing by 2. With the current plan the savings to the Town by charging the employee 50% of single coverage would be $181,426 annually. If the Council approves the proposed plan for 2003, the savings incurred by charging the employee 50% of single premium would be $148,431 annually. Based on the current standard practiced- by other cities and towns, staff does not feel that charging the employees for 50% of the single coverage would be in the best interest of the Town. The attached page from the League of Arizona Salary and Benefit Survey indicates that only 7 of the 87 towns and cities in the League charge the employee a portion of single coverage premium, and 5 of those 7 cities pay 80% or higher. The two cities that pay less than 80% are Holbrook (40%) and Patagonia (20%). If the Town charges its employees for a portion of the single coverage premium, it will be in the minority and less competitive in attracting and keeping qualified staff. Attached is a table indicating the gross salaries of all full-time staff and the net salaries after current health care premiums and other mandatory deductions. As you can see, additional health insurance premiums will be a hardship on many of our employees. In making comparisons, it is important to look at the entire benefit package and not isolate health insurance and retirement plans. Private sector employers provide incentives in addition to salaries and benefits such as profit sharing plans, stock options, and other "perks." Public employers have salaries and benefits only. It is important that the Town of Fountain Hills remain competitive in these areas in order to recruit and retain qualified individuals. In an effort to reduce the budget, Administration has proposed a number of reductions that directly impact the employees. The current Vision Services Plan can be eliminated since a similar plan is incorporated into the Blue Cross/Blue Shield health benefits. This will save the Town $9,068 annually. There are additional variables that, if realized, will decrease the health insurance premium up to another 5%. Also, in our effort to decrease the premiums, employees will be realizing a further reduction in benefits. They will incur a $100 deductible if they are enrolled in single coverage and $200 deductible if any dependents are enrolled. In the past they have had no deductible. They will be responsible for 10% of fees for services up to $1,000 per family member. In the past all services were paid 100% by insurance. The office co -pay is C:\Documents and Settings\JMc1ntosh\Loca1 Settings\Temporary Internet Fi1es\OLK9\Hea1th Ins. Recommendation 2003.doc Last printed 11/27/2002 11:07 AM Page 2 of 3 being increased from $10 to $15. Co -pays for brand name and non -formulary prescriptions drugs are being increased from current coverage. Employees will have a $2,000,000 lifetime maximum for claims. In the past there was no limitation on claims. Many of our employees have been able to take advantage of utilizing medical providers that are some of the best in the world — Mayo physicians. Although they will still have that advantage with BOBS, the Mayo physicians are not in -network physicians and consequently if the employee chooses to continue care with a Mayo physician, they will be paying much higher out-of-pocket costs. This was not required of them in the past. Staff recommends that the health insurance plan, wherein the Town pays 100% for the employee's coverage and 50% of dependent coverage, remain intact to assist a staff that would prefer to make cuts and sacrifices in many other areas. Staff recommends that this health insurance plan be Blue Cross/Blue Shield at an annual premium of $523,217 with the Town's portion being $410,042. C:\Documents and Settings\JMclntosh\Local Settings\Temporary Internet Files\OLK9\Health Ins. 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N'O Z } } } } }. } } } } } } } } } } } } } } } } } } } } Zp k �z }}}r}} r'z LL .uJNn NU) V ) 4N y 4)sVN N 41 NJ uNVN N NuVNN O N N N N N N NN aJ NVd N N NN'G1 d GN N tJ Ir t [ Y a�� YOU z = vw z OY� �LLI U � "�a��oCOw� ow(n o� Zxj0< z Q O W QNQZ0 WF- Y�Z} `Z W p1xF-zZOz2w U ,O-UOOW �QOZOwZ 3• QYO JLQat� @-ZZ� Y_J w-WQ O�QQDW OOWZxQTF-QZxOF-DQQQOQJJW xla(n F0 UwwU)-a- }UUY EL opMxF-u.;xao IJJZOJQJ> Yltl if CM alft � CD w V1 Full-time Employee Salary Deductions Mandatory Income Department Gross 401A Health Dental Vision Withholding Taxes Net* Court $2,692.31 $296.15 $0.00 $8.89 $0.00 $0.00 $592.32 $1,794.95 $2,176.27 $239.39 $0.00 $0.00 $0.00 $0.00 $383.07 $1,553.81 $1,263.20 $138.95 $60.12 $11.61 $0.00 $0.00 $135.31 $917.21 $1,040.00 $114.40 $0.00 $0.00 $0.00 $0.00 $107.11 $818.49 $1,040.00 $114.40 $110.80 $0.00 $0.00 $0.00 $84.45 $730.35 Administration $4,865.38 $535.19 $110.80 $8.89 $1.94 $0.00 $974.29 $3,234.27 $3,090.92 $340.00 $110.80 $8.89 $1.94 $0.00 $541.21 $2,088.08 $2,412.84 $265.41 $110.80 $8.89 $1.94 $0.00 $220.47 $1,805.33 $1,942.62 $213.69 $0.00 $0.00 $0.00 $0.00 $269.02 $1,459.91 $2,243.98 $246.84 $0.00 $0.00 $0.00 $0.00 $549.51 $1,447.63 $1,933.38 $212.67 $0.00 $0.00 $1.94 $0.00 $358.44 $1,360.33 lliliw $1,627.20 $178.99 $170.94 $20.49 $1.94 $0.00 $160.03 $1,094.81 $1,374.92 $151.24 $0.00 $8.89 $1.94 $0.00 $166.96 $1,045.89 $1,316.00 $144.76 $0.00 $0.00 $0.00 $0.00 $155.25 $1,015.99 $1,266.40 $139.30 $0.00 $0.00 $0.00 $0.00 $163.28 $963.82 $1,144.00 $125.84 $0.00 $0.00 $0.00 $0.00 $105.24 $912.92 $1,136.00 $124.96 $110.80 $8.89 $1.94 $0.00 $103.19 $786.22 Building Safety $2,115.38 $232.69 $170.94 $20.49 $1.94 $0.00 $133.20 $1,556.12 $1,877.61 $206.54 $60.12 $11.61 $0.00 $0.00 $167.34 $1,432.00 $1,692.00 $186.12 $0.00 $0.00 $0.00 $0.00 $216.74 $1,289.14 $1,680.00 $184.80 $0.00 $0.00 $0.00 $0.00 $226.07 $1,269.13 $1,400.00 $154.00 $60.12 $11.61 $1.94 $0.00 $97.51 $1,074.82 *This figure doesn't include other optional deductions such as short term disability, optional life insurance, and 457 retirement. **Dispatchers participate in the 401A and sworn officers participate in Public Safety Retirement. Full-time Employee Salary Deductions Mandatory Department Gross �,.. 401A Health Dental Vision Income i Withholding Taxes Net* $1,120.00 $123.20 $170.94 $20.49 $1.94 $0.00 $107.83 $695.60 $968.80 $106.57 $110.80 $8.89 $1.94 $0.00 $93.68 $646.92 $968.80 $106.57 $0.00 $0.00 $0.00 $145.00 $75.10 $642.13 $968.80 $106.57 $170.94 $20.49 $1.94 $0.00 $36.46 $632.40 $1,040.80 $114.49 $0.00 $0.00 $0.00 $238.83 $103.71 $583.77 Comm Development $2,584.62 $284.31 $110.80 $8.89 $1.94 $0.00 $257.09 $1,921.59 $1,694.92 $0.00 $0.00 $0.00 $0.00 $0.00 $269.55 $1,425.37 $1,703.20 $187.35 $110.80 $8.89 $1.94 $0.00 $266.54 $1,127.68 $1,480.62 $162.87 $0.00 $0.00 $0.00 $0.00 $211.64 $1,106.11 $1,128.80 $124.17 $170.94 $20.49 $1.94 $0.00 $48.70 $762.56 Parks & Rec $2,961.54 $325.77 $110.80 $8.89 $1.94 $0.00 $486.02 $2,028.12 $1,931.16 $212.43 $0.00 $0.00 $0.00 $0.00 $366.84 $1,351.89 $1,782.43 $196.07 $0.00 $0.00 $0.00 $0.00 $335.00 $1,251.36 $1,276.80 $140.45 $0.00 $0.00 $1.94 $0.00 $42.25 $1,092.16 $1,500.17 $165.02 $170.94 $8.89 $0.00 $0.00 $73.96 $1,081.36 $1,419.36 $156.13 $0.00 $0.00 $0.00 $0.00 $192.15 $1,071.08 $1,440.00 $158.40 $60.12 $8.89 $1.94 $0.00 $176.97 $1,033.68 $1,308.80 $143.97 $0.00 $0.00 $0.00 $0.00 $134.38 $1,030.45 $1,334.06 $146.75 $0.00 $0.00 $0.00 $0.00 $166.91 $1,020.40 $1,276.80 $140.45 $170.94 $20.49 $1.94 $0.00 $83.07 $859.91 $1,260.00 $138.60 $110.80 $0.00 $1.94 $0.00 $152.82 $855.84 $1,436.80 $143.68 $170.94 $20.49 $1.94 $234.24 $171.36 $694.15 *This figure doesn't include other optional deductions such as short term disability, optional life insurance, and 457 **Dispatchers retirement. participate in the 401 A and sworn officers participate in Public Safety Retirement. Full-time Employee SalarV Deductions Mandatory Income Department Gross 401A Health Dental Vision Withholding Taxes Net* $1,440.00 $158.40 $0.00 $0.00 $0.00 $0.00 $223.12 $1,058.48 $1,121.60 $123.38 $60.12 $20.49 $1.94 $0.00 $92.15 $823.52 Public Works $3,162.12 $347.83 $170.94 $20.49 $1.94 $0.00 $332.77 $2,288.15 $3,247.38 $357.21 $110.80 $8.89 $1.94 $0.00 $548.13 $2,220.41 $2,269.23 $249.62 $170.94 $20.49 $1.94 $0.00 $305.71 $1,520.53 $1,970.40 $216.74 $60.12 $11.61 $0.00 $211.50 $127.92 $1,342.51 $1,700.00 $187.00 $0.00 $0.00 $0.00 $0.00 $184.72 $1,328.28 $1,680.00 $184.80 $110.80 $8.89 $1.94 $0.00 $171.14 $1,202.43 $1,648.00 $181.28 $0.00 $8.89 $0.00 $0.00 $274.97 $1,182.86 $1,408.00 $154.88 $0.00 $0.00 $1.94 $0.00 $184.72 $1,066.46 $1,319.20 S145.11 $170.94 $20.49 $1.94 $0.00 $57.63 $923.09 $1,128.80 $124.17 $60.12 $0.00 $1.94 $0.00 $90.07 $852.50 $1,240.00 $136.40 $170.94 $20.49 $0.00 $0.00 $154.74 $757.43 Street Dept. $2,290.44 $251.95 $0.00 $8.89 $1.94 $0.00 $311.83 $1,715.83 $1,540.80 $169.49 $60.12 $11.61 $1.94 $0.00 $186.53 $1,111.11 $1,466.40 $161.30 $0.00 $0.00 $0.00 $0.00 $270.77 $1,034.33 $1,332.80 $146.61 $0.00 $0.00 $0.00 $0.00 $158.37 $1,027.82 $1,280.00 $140.80 $0.00 $0.00 $0.00 $0.00 $145.50 $993.70 $1,300.00 $143.00 $0.00 $8.89 $1.94 $0.00 $168.93 $977.24 $1,270.40 $139.74 $110.80 $0.00 $0.00 $0.00 $141.01 $878.85 $1,060.80 $116.69 $0.00 $0.00 $0.00 $0.00 $111.86 $832.25 $1,044.80 $114.93 $0.00 $0.00 $0.00 $0.00 $114.73 $815.14 *This figure doesn't include other optional deductions such as short term disability, optional life insurance, and 457 retirement. **Dispatchers participate in the 401A and sworn officers participate in Public Safety Retirement. Department Full-time Employee Salary Deductions Mandatory Income Gross 401A Health Dental Vision Withholding Taxes Net* Marshals** $2,500.00 $191.25 $170.94 $20.49 $1.94 $0.00 $503.83 $1,611.55 $1,975.20 $151.10 $0.00 $0.00 $0.00 $0.00 $306.41 $1,517.69 $1,841.60 $140.88 $0.00 $0.00 $0.00 $0.00 $287.58 $1,413.14 $1,778.40 $136.05 $60.12 $11.61 $0.00 $0.00 $215.11 $1,355.51 $1,618.40 $123.81 $0.00 $0.00 $0.00 $0.00 $144.70 $1,349.89 $1,575.20 $120.50 $170.94 $8.89 $1.94 $0.00 $68.93 $1,204.00 $1,474.40 $112.79 $60.12 $11.61 $1.94 $0.00 $128.35 $1,159.59 $1,559.20 $119.28 $0.00 $0.00 $0.00 $0.00 $292.43 $1,147.49 $1,468.00 $112.30 $0.00 $0.00 $0.00 $0.00 $222.13 $1,133.57 $1,530.40 $117.08 $170.94 $20.49 $0.00' $0.00 $178.28 $1,043.61 $1,444.80 $110.53 $60.12 $11.61 $1.94 $0.00 $239.35 $1,021.25 $1,308.80 $143.97 $0.00 $0.00 $0.00 $0.00 $179.04 $985.79 $1,337.60 $147.14 $170.94 $20.49 $0.00 $0.00 $42.17 $956.86 $997.60 $109.74 $0.00 $0.00 $0.00 $0.00 $79.58 $808.28 $1,067.20 $117.39 $60.12 $11.61 $1.94 $0.00 $101.90 $774.24 $997.60 $109.74 $110.80 $8.89 $1.94 $0.00 $48.05 $718.18 $1,124.80 $123.73 $170.94 $20.49 $1.94 $0.00 $129.77 $677.93 $1,017.60 $111.94 $110.80 $8.89 $1.94 $0.00 $117.10 $666.93 $997.60 $109.74 $170.94 $20.49 $1.94 $0.00 $58.12 $636.37 Comm Center $2,750.00 $302.50 $0.00 $0.00 $0.00 $0.00 $652.05 $1 795.45 $1,430.77 $157.38 $0.00 $0.00 $0.00 $0.00 $160.24 $1,113.15 $1,374.92 $151.24 $0.00 $0.00 $0.00 $0.00 $164.25 $1,059.43 *This figure doesn't include other optional deductions such as short term disability, optional life insurance, and 457 retirement. **Dispatchers participate in the 401A and sworn officers participate in Public Safety Retirement. Full-time Employee SalarV Deductions Mandatory Income Department Gross 401A Health Dental Vision Withholding Taxes Net* $1,202.40 $132.26 $0.00 $0.00 $1.94 $0.00 $235.23 $832.97 *This figure doesn't include other optional deductions such as short term disability, optional life insurance, and 457 retirement. **Dispatchers participate in the 401A and sworn officers participate in Public Safety Retirement. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 12/05/02 Submitting Department: Community Development Contact Person: Denise Ruhling, Planner Consent:[—] Regular:® Requesting Action:❑ Tvpe of Document Needinz Approval (Check all that a ® Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ® Special/Temp Use Permit ❑ Other: Council Prioritv (Check Annropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of a request for approval of a Special Use Permit to allow a Kennel with proposed hours of operation 5:30 a.m. to 11:00 p.m. and a Managers Residence on the second floor. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: The TOFH Zoning Ordinance, Section 12.03, requires a Special Use Permit for a Kennel (indoor or outdoor) and for single-family resident in this zoning district; Section 12.04, requires a Special Use Permit for operation hours between the hours of 11:00 p.m. and 7:00 a.m. This proposed project is adjacent to "Desert Vista Park" which has been designated for use as a "Dog Park" and therefore could be considered an accessory use to the park. Currently there is not a "Kennel" operating in the Town. The proposed operating hours (opening at 5:30 a.m. instead of 7:00 a.m.) are intended to accommodate residents that would like to drop off their pet on their way to work. The proposed second story residence, as manager quarters, will create a positive impact by allowing a 24-hour caretaker and thus reducing any noise control or security issues. List All Attachments as Follows: Application, Engineering Letter, Jim Leubner Memo, Jeff Valder Memo, Resolution 1999-62, Narrative, Site Plan (2), Elevations (4), Floor Plan (2). Type(s) of Presentation: Overhead Signatures of Submitting Staff: nt Head .,7 .... x - d � G l/ , / r ' ;' Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and Town DT: December 5, 2002 Council FR: Denise Ruhling, Planne RE: 11669 N. Saguaro Boulevard, Plat 302, Throu h: Tim Pickeriniz, Town Manner Block I Lots 3 & 4. Case #SU2002-09 This request is for approval of a Special Use Permit to allow a Kennel with proposed hours of operation 5:30 a.m. to 11:00 p.m. and a Managers Residence on the second floor. APPLICANT: Don Leitzen and Anthony Daleo OWNER: Don Leitzen and Anthony Daleo EXISTING ZONING: "C-1" EXISTING CONDITION: Vacant Commercial SURROUNDING LAND USES AND ZONING: NORTH: Chiropractor; zoned "C-1" SOUTH: Commercial Vacant; zoned "C-l" EAST: Desert Vista Park; zoned "OSR" WEST: Multi -Family Residential; zoned "R-3" SUMMARY: This is a request for approval of a Special Use Permit to allow a Kennel with proposed hours of operation 5:30 a.m. to 11:00 p.m. and a Managers Residence on the second floor. The ground floor of this proposed project is 8,812 square feet with 840.75 square feet designated as a garage. The remainder of the ground floor includes 56 proposed kennels, office, grooming, storage area, reception area, lounge and cat area. Not included in this square footage is a courtyard with ample play area for the inhabitants of the kennel. The second floor of this proposed project is dedicated as manager quarters. These quarters are proposed to be 3,600 square feet and include three (3) bedrooms, three (3) bathrooms, kitchen, laundry room, great room and family room. Allowed lot coverage for this project is 60% or 9,000 square feet, proposed coverage is 58.7% or 8,812 square feet. Access to the site is via the frontage road for Saguaro Boulevard. Secondary access is provided via the alley. EVALUATION: In December 1999 Resolution # 99-62 was approved by the Town of Fountain Hills Town Council abandoning a portion of the alley abutting lots 3 through 5, Block 1, Plat 302. Per the memo Pal's Inn Special Use Permit Case Number SU2002-09 written by Jeffrey Valder to the Town Council, dated December 10, 1999, this abandonment was based on an agreement between the developer and the Town of Fountain Hills. The agreement stipulates the following: ➢ Property owners will provide extraordinary landscaping, conforming to the Town Center Commercial Zoning District landscaping regulations, including landscaping along the rear elevation of the commercial buildings. ➢ Only 50% of the rear -building frontage will be allowed a 5-foot setback. The remaining 50% of the rear -building frontage will be required to maintain a 10-foot setback. ➢ The property owners will pay for the development of 50% of the cost of a 2-foot wide driveway aisle, including vertical curb and gutter, from the northern corner of Lot 3 to Desert Vista Drive. ➢ The Town will abandon the alley right -of way or otherwise facilitate the property owners ability to observe a 5-foot setback along the alley frontage, as described in number 2, above. ➢ Prior to the recordation of the abandonment resolution, the property owners shall provide to the Town appropriate no build, access and other easements both on the property owners land an on the right -of way that would be conveyed to the property owners to set forth the agreed upon usage and maintenance of those lands. ➢ The Town of Fountain Hills would be responsible for the costs of developing the balance of the driveway improvements between Tower Drive and Desert Vista Drive. The applicant has agreed to abide by the above requirements. The TOFH Zoning Ordinance, Section 12.03, requires a Special Use Permit for a Kennel (indoor or outdoor) and for single-family resident; Section 12.04, requires a Special Use Permit for operation hours between the hours of 11:00 p.m. and 7:00 a.m. This proposed project is adjacent to "Desert Vista Park" which has been designated for use as a "Dog Park" and therefore could be considered an accessory use to the park. Currently there is not a "Kennel" operating in the Town. The multi -family residences located directly across Saguaro Boulevard are approximately 161 feet away from this proposed development. The proposed operating hours (opening at 5:30 a.m. instead of 7:00 a.m.) are intended to accommodate residents that would like to drop off their pet on their way to work. The proposed second story residence, as manager quarters, will create a positive impact by allowing a 24-hour caretaker and thus reducing any noise control or security issues. The Planning & Zoning Commission reviewed and recommended approval of this application in Page 2 of 3 Pal's Inn Special Use Permit Case Number SU2002-09 Public Hearing at their November 15, 2002, meeting. Concerns addressed by the Commission included parking, possible rental of the manager quarters, and impact of early opening (5:30 a.m. on the residences located to the west of Saguaro Boulevard. There was one (1) speaker from the public. This speaker stated that he was concerned about impact this Kennel and the Vet Clinic (located on lot 1) will have his business which is located on lot 2. RECOMMENDATION: The Planning & Zoning Commission and Staff recommend approval of Case #SU2002-09 a Special Use Permit for a "Kennel with proposed hours of operation 5:30 a.m. to 11:00 p.m. and a Managers Residence on the second floor" at 11669 N. Saguaro Boulevard, Plat 302, Block 1 Lots 3 & 4 with the following stipulations: ➢ Lots 3 & 4 must be replatted to form one lot. ➢ Property owners will provide extraordinary landscaping, conforming to the Town Center Commercial Zoning District landscaping regulations, including landscaping along the rear elevation of the commercial buildings. ➢ Only 50% of the rear -building frontage will be allowed a 5-foot setback. The remaining 50% of the rear -building frontage will be required to maintain a 10-foot setback. ➢ The property owners will pay for the development of 50% of the cost of a 2-=foot wide driveway aisle, including vertical curb and gutter, from the northern corner of Lot 3 to Desert Vista Drive. ➢ The Town will abandon the alley right -of way or otherwise facilitate the property owners ability to observe a 5-foot setback along the alley frontage, as described in number 2, above. ➢ Prior to the recordation of the abandonment resolution, the property owners shall provide to the Town appropriate no build, access and other easements both on the property owners land an on the right -of way that would be conveyed to the property owners to set forth the agreed upon usage and maintenance of those lands. ➢ The Town of Fountain Hills would be responsible for the costs of developing the balance of the driveway improvements between Tower Drive and Desert Vista Drive. ➢ Manager's residence may not be used as rental or to generate income. Page 3 of 3 Date Filed Type of Special Use Requested Address of Subject Property // b & 177� A,), Legal Description: Plat 3 0 2- TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT Fee Paid L.-bc t rrJ-�-0 n p oc) 4 r l// Lit Q Cr ec I Accepted By J VC& Zoning fl-iBlock Applicant ` Address I city� 3 �Ci� p (u rv-A n/� �.. H l�I Owner ! �Oou AI r' Address S t GS b City Siture of O 1 HERBY AUTHORIZE (Please Print) TO FILE THIS APPLICATION. Subscribed and sworn before me this day of Notary Public My Commission Expires Submittal Requirements (attach additional sheets): a 0-1 Lot(s) �-t /' Day Phone ST'4,Z Zi'�SZ G $ Day Phone ySs(y5s 3�-ope� ST Zip Date 10- 2 - d Z 19 1. Mailing labels with names and addresses of all property owners within 300 feet of the external boundaries of the subject property. 2. 15 full size folded prints (preferably 24"X36") of the site plan showing minimum zoning requirements and the proposed development if the Special Use Permit is granted, as well as the exterior elevations. 3. 1 8.5" X 11" photostatic reduction of each of the above referenced exhibits. 4. Describe the proposed use, the operations of the use, and the facilities proposed for the land use. 5. A narrative describing any adverse impact the proposed land use may have on the surrounding ro erties and on the neighborhood and what steps will be taken to avoid these adverse impacts. ee Schedule Attached TFH JCase Number Ow— BP 99-1490.doc Ov�� 0 d 99 ftr ig"•� 0 that September 5, 2000 Rhonda Newman 15112 E. Mustang Drive Fountain Hills, AZ 85268 /---, A-: Pagel of 2 Chron 180 ` Town of FOUNTAIN HILLS Engineering Department Re: Building Permit 99-1490 located at 11645 E. Saguaro Blvd. Dear Rhonda: This letter is a follow-up to our phone conversation of August 24, 2000 where we discussed various items related to issuing your building permit including the participation agreement for the alley improvements. The Town Engineering and Planning &Zoning Departments, as mentioned to you, were trying to finalize and have the participation agreement approved at the September 7 Town Council meeting. Since you advised me that you were putting on "hold" the above project (BP 99-1490) for 60 days, we pulled the participation agreement off the September 7, 2000 Council agenda. Please be advised that items numbered 1-5, as listed in the alley abandonment staff report of December 10, 1999, shall be approved and completed prior to issuance of the building permit. It appears that the only conditions left for completion and Town approval are the ones listed below: 1. The property owners will pay for the development of 50% of the cost of a 20 foot wide driveway aisle, including vertical curb and gutter, from the northern corner of Lot 3 to Desert Vista Drive. (Participation Agreement) 2. Prior to the recordation of the alley abandonment resolution, the property owners shall provide to the Town appropriate no build, access and other easements both on the property owners land and on the right-of-way that would be conveyed to the property owners to set forth the agreed -upon usage and maintenance of those lands. Please consult with both Jeff Valder, Community Development Director, and myself about the requirements for completing condition number 2. I have enclosed copies of the Town staff report for the approved alley abandonment (December 10, 1999 Ordinance 1999-62) and the "draft" report for the participation agreement. 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 BP 99-1490.doc Page 2 of 2 Chron 180 Call me at 816-5141 if you have any questions. Sincerely, James P. Leubner Senior Civil Engineer JPL:bb Encl. cc: Tom Ward Jeff Valder Pat Davis 16836 East Palisades Boulevard, Building C — P.O. Box 17958 — Fountain Hills, Arizona 85269 — (480) 837-2003 — FAX: (480) 837-1404 ,a i i OF FOUNTAIN HILLS MEMORANDUM TO: Honorable Mayor and Council "e,t FROM: Jim Leubner L�-�- �`37 THROUGH: Paul Nordin DATE: August 10, 2000 RE: Participation Agreement, Construction of Alley Improvements Within Plat 302, Southwest of Desert Vista Park Staff has been working with the property owners of three lots located along the Saguaro Boulevard service road between Desert Vista and Tower Drives. They will soon be developing a very nice office/retail development on Lots 3 through 5 and Lot 7A in Block 1 of Plat 302. There is currently a 30-foot wide unpaved alley that separates their property from the Desert Vista Park. The property owners are very interested in utilizing the alley for vehicular access for their proposed development, and the Town is interested in utilizing this right-of-way for park - related parking and for public access to Desert Vista Park. On December 16, 1999, the Town Council approved the alley right-of-way abandonment between Lots 3-7A, Block 1, Plat 302 with Resolution 1999-62 Staff is interested in providing the property owners an incentive to articulate and landscape the rear elevation of the proposed commercial development that will abut and face the Park. Staff is also interested in only paving a twenty -foot wide access aisle, instead of a 30-foot wide pavement section, to facilitate a driveway aisle for both Park patrons and customer/service traffic generated by the commercial development. In order to encourage the articulation on the rear elevation of the commercial building, staff has agreed to facilitate a reduction of the street side setback for the commercial development along the alley frontage to 5 feet instead of 10 feet. Two conditions of approval required by the developer to obtain the right-of-way abandonment are listed below: 1. The property owners will pay for the development of 50% of the cost of a 20-foot wide driveway aisle, including vertical curb and gutter, from the northern corner of Lot 3 to Desert Vista Drive. 2. Prior to the recordation of the abandonment resolution, the property owners shall provide to the Town appropriate no build, access and other easements both on the property owners land and on the right-of-way that would be conveyed to the property owners to set forth the agreed -upon usage and maintenance of those lands. Staff memo-KD Springs PA.doc Page 1 of 2 This participation agreement will satisfy condition number one (1). 1%01 Staff recommends approval of the participation agreement. Staff memo-KD Springs PA.doc Page 2 of 2 DATE: TO: FROM: THROUGH: SUBJECT: Town of Fountain Hills Memorandum December 10, 1999 The Honorable Mayor and Common Council Jeffrey Valder, Community Development Direc r Paul L. Nordin, Town Manager Ordinance 1999-62, abandoning a portion of the alley southwest of Desert Vista Park. Staff has been working with the property owners of three lots located along the Saguaro Boulevard service road between Desert Vista and Tower Drives. They will soon be developing a very nice office/retail development on Lots 3 through 5 and Lot 7A in Block 1 of Plat 302. There is currently a 30-foot wide unpaved alley that separates their property from the Desert Vista Park. The property owners are very interested in utilizing the alley for vehicular access for their proposed development, and the Town is interested in utilizing this right-of-way for park -related parking and for public access to Desert Vista Park. Staff is interested in providing the property owners an incentive to articulate and landscape the rear elevation of the proposed commercial development that will abut and face the Park. Staff is also interested in only paving a twenty -foot wide access aisle, instead of a 30-foot wide pavement section, { to facilitate a driveway aisle for both Park patrons and the customer/service traffic generated by the commercial development. In order to encourage the articulation on the rear elevation of the commercial building, staff has agreed to facilitate a reduction of the street side setback for the commercial development along the alley frontage to 5 feet instead of 10 feet. Staff and the property owners have agreed to the following: -11. The property owners will provide extraordinary landscaping, conforming to the Town Center Commercial Zoning District landscaping regulations, including landscaping along the rear elevation of the commercial buildings. ✓2. Only 50% of the rear building frontage will be allowed a 5-foot setback. The remaining 50% of the rear -building frontage will be required to maintain a 10-foot setback. 3. The Property owners will pay for the development of 50% of the cost of a 20-foot wide driveway aisle, including vertical curb and gutter, from the northern corner of Lot 3 to Desert Vista Drive. 4. The Town will abandon the alley right -of way or otherwise facilitate the property owners ability to observe a 5-foot setback along the alley frontage, as described in number 2, above. 5. Prior to the recordation of the abandonment resolution, the property owners shall provide to the Town appropriate no build, access and other easements both on the property owners land and on the right -of way that would be conveyed to the property owners to set forth the agreed -upon usage and maintenance of those lands. 6. ✓ The Town of Fountain Hills would be responsible for the costs of developing the balance of the driveway improvements between Tower Drive and Desert Vista Drive. Staff recommends Town Council approval of Resolution 1999-62. Resolution Number 1999.62 Easement Abandonment of Alley Lots 3 - 5, block 1, Plat 302 - 12/16/99 RESOLUTION 1999 - 62 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, PURSUANT TO A.R.S § 28-7201 ET. SEQ. ABANDONING ALL RIGHT, TITLE, OR INTEREST IN A PORTION OF A CERTAIN PUBLIC RIGHT -OF WAY KNOWN AS THE ALLEY LOCATED NORTHEAST OF ABUTTING LOTS 3 THROUGH 5 IN BLOCK 1 OF PLAT 302, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 156 OF MAPS, PAGE 45, RECORDS OF MARICOPA COUNTY, ARIZONA AND LOCATED NORTHEAST OF ABUTTING LOT 7A OF THE FINAL REPLAT OF PLAT 302, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 516 OF MAPS, PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA WHEREAS, A.R.S. § 28-7201 et. seq. provides for the disposition of unnecessary public roads; and WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of the Town; and NOW, THEREFORE be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona, as follows: Section 1. That a portion of the alley as shown in Exhibit A, located northeast of and abutting Lots 3 through 5, Block 1, Plat 302, Fountain Hills, Arizona, and located northeast of and abutting Lot 7A of the Final Replat of Plat 302, Fountain Hills, Arizona, as recorded in book 156 of maps, page 45, and in book 516 of maps, page 43, respectively, records of Maricopa County, Arizona; are hereby declared to be no longer necessary for public use as a right-of-way. Section 2. That the Council determined that this property can be best be used to protect the public health, safety, and welfare of the adjacent property owners and the citizens of the Town and therefore declares that the value of the property is de minimis and that no compensation is required from the adjacent property owners pursuant to A.R.S. § 28-7201 et. seg.. Section 3. That upon recordation of this resolution in the office of the Maricopa County Recorder, title to the property shall vest in the owners of record of the adjacent property as determined by the records of the Maricopa County Recorder on the day -of recordation. PASSED AND ADOPTED this 16' day of December, 1999. FOR THE TOWN OF FOUNTAIN HILLS: ATTEST: Page 1 of 2 Sharon Morgan, Mayor Cassie B. Hansen, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Paul L. Nordin, Town Manager William E. Farrell, Town Attorney EXHIBIT "A" See Original Packet Information Page 2 of 2 NARRATIVE PAL' S INN PLAT 302 BLOCK 1 LOTS 3 & 4 Pal's Inn is requesting a special use pen -nit to operate a kennel in a C-1 zoning district, provide hours open to public limited from 5:30 a.m. to 11:00 p.m., onsite staff24-hours per day, and an open-air exercise area located at the center of the building. Pal's Inn intends to provide boarding, grooming, training and retail sales at this facility. Parking will be provided on Lots 3&4. Hours of operation are extended in the morning as a convenience to dog owners. Pal's Inn acknowledges that dog owners need sufficient time to drive to work after delivering their pets. The residence on the second floor of the building allows for 24-hour onsite care for animals boarded at the kennel. A maximum of four employees will be at the site. Pal's Inn will landscape area between the rear of the building and the North property line, taking care to reflect existing landscaping in the downtown area, and conforming with the requirements of Town of Fountain Hills requirements. Due to the complexity of design and review of the project, a 12-month limitation for securing a construction permit is requested. This facility is strategically located adjacent to the Town Dog Park to the North, commercial lots to the East and West, and Saguaro Boulevard to the South, with multi -family South of Saguaro Boulevard. Construction is scheduled to be at the end of 2002. Sewer and water are available to the lot. No adverse impact to surrounding properties is anticipated by this project. [7 Zm»NCIr— px F 00 v m v \ �Uli. wmc�A I I I I p � m > � G O� •�� ��\/ 0 Cmo 'J�'C rm p �O M. el N Dr� X N - • y ZN YRR nR6o7 m r a� ,? R a g R oV1 ot�� m p t0 CT 4+ m O r 22 O rn ➢>^� O y2$n �V81y1O�A CC'1 CyC X� N q�+ �CmZ ci"` I. � Z DXO Q � i m c/s 111^^^^^11111 EXISTING CURB r^�/7564 �\ .._ �,� / i� ' 1566 I I i' 1 s 3 3 P''13 a9ds I g I c 11b4 �J 10.00' M.I T1.2S -0YERHA� 1-40' R.O.W. - rn w iI z f \ O -- G� 1� 61 s/6 yc I I Z O m f I m�" W N / I 'Os IN r C 1560. f2 \� D 1 N 31'20'0~E 150.00' ti-91 11, v 1 L .5' \\ 1`5814 _ ``�`v\��` Al O I aoSCm I I ;"\ 5 50' I 5 v m �. o' 30.00' B.S.B. I\ \ \ \y\\ 1 -14010 i — A x N 31'20'00• E 150.00.11 I ��e •'• � � 2 Z � G) � � I 0 O 560 -- 9 o0 o I iD 1 15 .O y I m i' IOzc > m I kA I V IS to I II I I ; -- lh o C I S j q cZ C it ml a It Slp V, A I I Zr N u+,GEucnr. � 1 r .k v PAL'S INN MONTGO/V�E�2Y ENCWEERINO t MANAGEMENT, Ll.C. I 16:16 E. PARKVIEW AVE. SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fc. (480) 637-8668 a -mail: dmontgomerylQawest.net LC ... Ti D6 26 D2 PLAT 302 BLOCK 1 LOT 3 & 4 DRM „a 7 q5 NOTED 11669 SAGUARO BOULEVARD SITE PLAN as a 0 I o Im � m Iz a IN Z �m I� ID 0 I m V1 Z C) I T g I o V 1 .1T SIDEWALK O I O m IN 2 O n a C F t7 O D z m I I I I m I 0 oilPAL'S ' 9 INN 1 ENGINEERINGTG VAERY �. .� 16716 E. PARKVIEW AVE. SUITE�204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fax (480) 837-8668 a -mod: dmontgomeryt Ogwest.net T3 D 26 D2 PLAT 302 BLOCK i LOT 3 & 4 DRrd 174 in .IAS NOTED 11669 SAGUARO BOULEVARD SITE PLAN • 0 a 3 l ,,;i;%':. ,. �;��- 3P10 PI`�IS3Q L`JS68o608i� L��S? z00z,9U','�G:i r(Dri � Qn '4 Z -rr r �0 r-- r I I � C :� Ip oo d r O 770 T- r PAL'S INN — PET RESORT Z001ZOU'd L?�Z» 3N0 PI�IS3Q JLkllllllll� on LOS686608t Lt:tT ZOOZ,90*AON Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 12/05/02 Submitting Department: Community Development Contact Person: Denise Ruhling, Planner Consent:❑ Regular:® Requesting Action;❑ Report Only:❑ Tvne of Document Needing AD ' al (Check all that anal ® Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ® Special/Temp Use Permit ❑ Other: Council Prioritv (Check Annromiate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Public Hearing to consider a request for approval of a Special Use Permit to allow a detached Guest House with a height of 19 feet 6 inches instead of the allowed 15 feet. and Consideration of a request for approval of a Special Use Permit to allow a detached Guest House with a height of 19 feet 6 inches instead of the allowed 15 feet Staff Recommendation: Approve Fiscal impact: No $ Purpose of Item and Background Information: This is a request to allow the applicant to build an overheight detached guesthouse located at the rear of the main residence. The proposed guesthouse floor plan shows a total livable area of 363 square feet and includes wet bar and full bath facilities. Exterior design compliments that of the main residence. The height of the proposed guesthouse is 19 feet 6 inches from ground elevation. Height of roofline on the main house is 29 feet. With slope in topography the guest house roofline is proposed to be 18 feet below the main house roofline. Entrance to the proposed guesthouse is by footpath from the main residence. Proposed lot coverage is 35.7% with an allowed coverage of 50%. The proposed Guest House exceeds the allowable height by 4 feet 6 inches and has triggered the need for a Special Use Permit. List All Attachments as Follows: Application, Narrative, HOA Letter, Site Plan, Elevations, Grade Plan,. Type(s) of; Presentation: Overhead Signatures of Submitting Staffs Departm nt Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and Town DT: December 5, 2002 Council FR: Denise Ruhling, Planner RE: 9711 Jagged Circle, Eagle Mountain Through: Tim Pickering, Town Manager Estates, Parcel 313, Lot 18. Case number SU2002-10. This request is for approval of a Special Use Permit to allow a detached Guest House with a height of 19 feet 6 inches instead of the allowed 15 feet. APPLICANT: OWNER: EXISTING ZONING: EXISTING CONDITION: LOT SIZE: K.A.A. Consulting, L.L.C. Scott and Monica Anderson "R 1-6A/Resort" Vacant Residential 64,465 square feet SURROUNDING LAND USES AND ZONING: NORTH: Residential vacant; zoned "RI-6A/Resort" SOUTH: Residential vacant; zoned "RI-6A/Resort" EAST: Residential under construction; zoned "R1-6A/Resort" WEST: Residential existing home; zoned "RI-6A/Resort" SUMMARY: This is a request to allow the applicant to build an overheight detached guesthouse located at the rear of the main residence. The proposed guesthouse floor plan shows a total livable area of 363 square feet and includes wet bar and full bath facilities. Exterior design compliments that of the main residence. The height of the proposed guesthouse is 19 feet 6 inches from ground elevation. Height of roofline on the main house is 29 feet. With slope in topography the guest house roofline is proposed to be 18 feet below the main house roofline. Entrance to the proposed guesthouse is by footpath from the main residence. Proposed lot coverage is 35.7% with an allowed coverage of 50%. EVALUATION: This lot is dual zoned as "R1-6" and "Resort". The R1-6 Single Family Residential District allows for low -density single-family land uses. As such, the Town of Fountain Hills Zoning Ordinance identifies principal permitted uses in the R1-6 zoning district such as single-family dwellings, churches, schools, parks, playgrounds and other community facilities. The "Resort" Classification is part of the P.U.D. for Eagle Mountain allowing the adjacent "Southwest Inn". Jagged Circle Guest House Case Number SU2002-10 The Town of Fountain Hills Zoning Ordinance contains the following definitions: Guest House is described as "Living or sleeping quarters within an accessory building for the sole use of occupants of the premises, guests of such occupants or persons employed on the premises. The accessory building may be attached to or detached from the main building. Such quarters shall not be rented, and/or otherwise used for income producing purposes". Building, Accessory is described as "A building or structure that does not share a livable, enclosed connection to the main building, and that is subordinate to, and the use of which is customarily incidental to, that of the main building, structure, or use on the same lot or parcel". As shown on the site plan the guesthouse is a separate accessory building located to the rear of the main residence with separate access. The proposed Guest House exceeds the allowable height by 4 feet 6 inches and has triggered the need for a Special Use Permit. The Town of Fountain Hills Zoning Ordinance allows Guest Houses, attached or detached, provided that: a. Structure conforms to all minimum setback requirements. Conforms to Ordinance. b. Attached Guest House may be located in front of the primary structure if the Guest House is attached by a common wall. Not applicable. C. Detached Guest House structure must be located no farther in front of the main structure than 1/2 the distance of any one side of the Guest House. Conforms to Ordinance. d. May not exceed thirty (30) percent of the square footage of the livable area of the primary structure. Conforms to Ordinance. e. Shall not exceed fifteen (15) feet in height. Does not conform to Ordinance. f. Shall not contain any of the flowing: attached garage, kitchen facilities (oven/stove). Conforms to Ordinance. g. Must be connected to primary structure's utilizes, and shall not have 220 volt electrical service to any part or common wall, with the exception of hardwired air conditioning unit. Conforms to Ordinance. h. May not be used for any commercial or non-residential uses. Conforms to Ordinance. i. May be appealed by Special Use Permit to Town Council. As stated above the application does not conform to the ordinance due to the 19 foot 6 inch height. However, as also stated above this over height issue may be allowed through a Special Use Permit. The Planning & Zoning Commission reviewed and recommended approval of this application at their November 14, 2002, public hearing. There was no public input. RECOMMENDATION: The Planning & Zoning Commission and Staff recommend approval of the Special Use Permit to allow a height of 19 feet 6 inches on the proposed Guest House at 9711 Jagged Circle, Eagle Mountain Estates, Parcel 3B, Lot 18, Case # SU2002-04. Page 2 of X PBA 1/02 The Town of Fountain hills For Official Ue COMMUNITY DEVELOPMENT DEPARTMENT Case Manager: Only 0 0 a� Fountain Hills, Arizona ' �t nA �4C n a _ '0that isAsh_ a APPL-'ICATIOtV Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NATURE OF THE REQUEST: Preliminary Plat Cut/Fill Waiver x -Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment SPECIAL USE PERMIT FOR GUEST HOUSE ON LOT 18, PARCEL 3B, EAGLE MOUNTAIN ESTATES PROJECT NAME PROPOSED GUEST HOUSE ON LOT 18, PARCEL 3B EAGLE MOUNTAIN ESTATES Mrs. Applicant: KAA CONSULTING L.L.C. Day Phone (480) 585-7350 Mr. 7500 E. PINNACLE PEAK ROAD Ms. Address: BLDG. G-120 city: SCOTTSDALE State: AZ Zip: 85255 X Mrs. X Mr. Ms. Owner: SCOTT AND MONICA ANDERSON Address: 9074 E. PERSHING AVENUE city. SCOTTSDALE If application is being submitted must be completed. SIGNATURE OF OWNER I HEREBY AUTHORIZE Day Phone (480) 860-9088 State: AZ Zip: 85260 ot�qr than the owner of the property under consideration, the section below J a, DATE !• � '� ZL� Z SULTING L.L.C. TO FILE THIS APPLICATION. Please Print Subsc . d and sworn before m this -- day of 20 2 ariwpa County _,_:5 My Commi MfFg1101/06 Notary Public I� CK 1 42'; -755. oo a CctSo� q/C5. FILING DATE: FEE PAID: ACCEPTED BY: (See Fee Schedule) Application Page 2 of 7 CC1S�NUmber p ,� {y. y PBA 1/02 The Town of Fountain Hills EAGLE MOUNTAIN 3B 18 LEGAL DESCRIPTION - Plat Name Block Lot PROPERTY ADDRESS 9711 NORTH JAGGFn CIRCLE PARCEL SIZE (Acres) 1.48 ASSESSOR PARCEL NUMBER 217-30-819 NUMBER OF UNITS PROPOSED 1 TRACTS 0 EXISTING ZONING: R1-6A PROPOSED ZONING N/A Application '"'Number Page 3 of 7 K.A.A. CONSULTING, LLC. 7500 E. PINNACLE PEAK ROAD, BLDG G-120 SCOTTSDALE, ARIZONA 85255 (480) 585-7350 FAX (480) 585-7352 September 19, 2002 Town of Fountain Hills Community Development Department Fountain Hills, Arizona Design Narrative for Proposed Detached Guest House Anderson Residence Lot 18 Parcel 3B Eagle Mountain Estates Proposed Use: Pool / Guesthouse Operation of Use: The 363 square foot livable Pool / Guest House with full bath, small rvet bar and closet will be used solely by the owner of the main residence and guests as a place to enhance pool side entertainment or private detached dwelling space. There shall be no kitchen in the Pool / Guesthouse. The guesthouse shall not be used for any other purpose and will not be rented or leased at any time. Existing Facilities: 6,608 square foot livable Split Ranch Spanish -style single-family residence sitting on a 1.48-acre flag lot zoned R1-6A, with over 56 feet of fall from the curbside at the Northwest corner to the back property line abutting Summer Hills Boulevard. The under roof square footage X 4 calculation on sheet 1 of the Special Use Permit Exhibit allows for 42,180 square feet of disturbance on the site. The primary residence and site walls use 34,903 square feet, leaving an excess of 7,277 square feet of desert and natural vegetation that will not be disturbed. Proposed Detached Guesthouse Adverse Impacts: No Adverse Impacts Existing Developed Site: The main residence for this site is currently under review at the Town of Fountain Hills, Plan Check # 2002-548. This detached Pool / Guesthouse was originally part of the main residence. At the time of the first review it was brought to our attention that the detached Pool / Guesthouse was in violation of the 15'-0" maximum height above grade for accessory buildings section of the revised zoning ordinance by approximately 4'-0". Overall height of the Pool/Guesthouse is 11'-10" above finished rear yard. (See site / building sections drawing #2 of 3.) Page 2 Town of Fountain Hills September 18, 2002 Adjacent Properties: Lots# 10,11,12,3,2,1,17,19 and 20: There are no adverse effects for the fact that all mentioned properties are significantly higher in elevation and will be obstructed by the roof of the main residence currently under review for Lot 18 Parcel 3B, or will look over the entire property. Eagle Mountain Golf Club Hole # 10: There is no adverse effect due to the topography of the land. The proposed detached Pool / Guesthouse is approximately 111' from the Northwest side of the road due to the upward topography of the land from Summer Hills Boulevard. The proposed detached Pool / Guesthouse will appear as part of the main residence. (See sheet # 3 rendered Combined Northeast Elevation) Closing Great consideration was given to the overall design of the project to reflect the concerns of the Eagle Mountain Home Owners Association and the Town of Fountain Hills Zoning Ordinances. To mitigate the continuous expanses of retaining walls, placement of main residence and detached Pool/Guesthouse were key elements in the design to minimize the amount of disturbed natural desert environment surrounding the site. Since the proposed detached Pool / Guesthouse was originally designed as part of main residence and site wall scheme, there will be no additional disturbance of the site required to complete the project. It is because of this planning that we have had the full support of the project from the Eagle Mountain Home Owners Association. Attached: Completed Special Use Permit Application 300' radius map of adjacent properties Check for $755.00 (2) Sets of mailing labels for affected properties (2) 8-1/2" x 11 copies of all plans (15) 24"x36" folded plans with 8-1/2x11 color renderings Homeowners Association approval letter 09/18/2002 12:32 48092175E CCMC ARIZONA PAGE 01 September 18, 2002 J SCOTT ANDERSON MONICA ANDERSON 9074 E PERSHING AVENUE SCOTTSDALE AZ 85260 RE: FINAL PLANS Account #: 92-03 0018 01 Dear Eagle Mountain Property Owner, The Architectural Review Committee of Eagle Mountain Community Association is pleased to inform you that your recent submittal has been APPROVED with the following stipulations (if any.) YOUR FINAL ARCHITECTURAL PLANS ARE APPROVED SO LONG AS YOU UNDERSTAND THAT ANY PLAY EQUIPMENT IS TO BE SUBMITTED TO THE DRC SEPARATFSLY. As a reminder, you should obtain any permits and/or inspections that may be required by the Town of Fountain Hills. Please review the Design Guidelines to understand the rules and regulations for construction at Eagle Mountain. Note especially the permissible hours of construction activity, construction parking and sanitation. Please take care to be considerate of your neighbors. Good luck with your project and when construction is complete, please contact me to schedule a final inspection. The balance of any deposit (if required) will be refunded at that time. Sincerely, CAPITAL CONSULTANTS MANAGEMENT CORPORATION Agent for the Eagle Mountain Community Association � s Vicki Middleton Community Association Manager ROUTED �4 cc:_ ORIG. TO JA 4� 4 iER.-1l.Y4 ,•n Y0 14 16: 16.2E A02 it • 00 O O O N n�o leg 0 v `!F .0 R AR EgA q9 QQ } p121. e; i iii p :'Z R' AID I X P�1r n 4 x � jO �F� rG'�N G alila } E �' ! � ? 3X1N0 a330Vf . r L 6' 1£RT, CURB 2R7 ,99'95= F _ J i7 77 1i ECR IDn" ail �ee a A qqz: zz gF py FEfill } y O O O T '6 D S D D O 9 nod y � vzi� q� Q �m g spa // / P , e_ =J1 I, R > " N;r mw Z �m 58 � e Z f . WMt0 n � Ifiu m 0 J 4" a _ �9y 9Z ^ N gJb / fo �� NN > v • �Ox 0 —54 56 f �o u� } ➢�'f > ^gin � 2F�� �' ffi 6 �-0r2 ao2R O "z " omFm s mr ti m a fit.€se 8 O � Nip `zm 9 �mg I J uoio g -- o" ® IT // o � f ,�7 g sn N �m r��a89 yWIAR� G�� �Ng'M s Ad3mig€,�pg�aga$Q 21ai �x$ a a b K � " "'N -p sg PaT -0 a Nag I N £g 8 � $ge p d p ��n �*� a € f ' ell Raa$aq M $F� �a E m a�iiffl„ x Md M❑NTG❑ME2Y ENGINEERING 6 MANAGEMENT, LL.C. -y 1671E E. PARKVIEW AVE. SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fax (480 837-8668 4-mail: dmontgomeryl �gwest.net o i z o FISHER CUSTOM HOMES q , KM TJ RDM • 5-19-200 EAGLE MOUNTAIN PARCEL 3B, LOT 18 „DRM K A6 NOTED 21, 1 a/12 2 u0K xdlSE r2 9711 N. JAGGED CIRCLE SITE PLAN ux< • uo t 11 3 W SECTION/ I Proposed Guest Home for ! SITE Rl , Anderson Residence J Lot 18 Parorl 3B w ' - FISHER CUSTOM HOMES Eagie Mountain 'Ts. 75M E. PINNACLE PEAK RD. BLDCL G-120 ALE. ARIZONA 66266 (4110) 656-7350 cauEBousE Proposed Guest House for E;,MP,4 0 � FISHER CUSTOM HOMES ELEVATIONS Anderson Residence „o,,, —a ue ?m E PWNACLE PEAK Hn KM G-M wrt.r n,a. GOOTTWALE AWZONA DIM (480 W&7600 Town of Fountain Hills Town Council Agenda Action Form ., Meeting Type: Regular Meeting Meeting Date: 12/05/02 Submitting Department: Community Development Contact Person: Denise Ruhling, Planner Consent:,❑ Regular:® Requesting Action:❑ Tvne of Document Needing Anuroval (Check all that aDml ® Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ® Special/Temp Use Permit ❑ Other: Council Priority "heck ADDroDriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Public Hearing to receive comments on a request for approval of a Special Use Permit to allow an "Outdoor Exercise Area" and "Overnight Boarding" at Parkside Animal Medical Center located at 11679 N. Saguaro Boulevard aka Plat 3002, Block 1, Lot 1. and Consideration of a request for approval of a Special Use Permit to allow an "Outdoor Exercise Area" and "Overnight Boarding" at Parkside Animal Medical Center located at 11679 N. Saguaro Boulevard aka Plat 3002, Block 1, Lot 1. Approve No $ Purpose of Item and Background Informations The TOFH Zoning Ordinance defines Kennel as follows: "Any premises where more than four (4) dogs or cats are bred, boarded, and/or trained" and allows "Kennels" (indoor/outdoor) with a Special Use Permit. This application includes the ability to ovemight/board up to fifteen (15) animals and proposes and "an outdoor exercise area". It is not the intention of the applicant to "Board" their patients with the exception of overnight stay for surgical or observation purposes. List All Attachments as Follows: Application, Narrative, Site/Floor Plan. Overhead Signatures of Submitting Staff: Depar ment Head ger i liesig Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor Beydler and Town DT: December 5, 2002 Council FR: Denise Ruhling, Planner RE: 11679 N. Saguaro Blvd., aka Plat 302, Through Tim Pickering,Town ana er Block 1 Lot 1. Case number SU2002-11. This request is for approval of a Special Use Permit to allow an "Outdoor Exercise Area" and "Overnight Boarding" at Parkside Animal Medical Center located at 11679 N. Saguaro Boulevard aka Plat 3002, Block 1, Lot 1. APPLICANT: Acquixtar L.L.C. OWNER: Acquixtar L.L.C. EXISTING ZONING: "C-1" EXISTING CONDITION: Existing Commercial Building SURROUNDING LAND USES AND ZONING: NORTH: Shopping/Professional Plaza; zoned "C-3" SOUTH: Chiropractic Clinic; zoned "C-l" EAST: Desert Vista Park; zoned "OSR" WEST: Multi -Family Residential; zoned "R-3" SUMMARY: This request is for approval of a Special Use Permit to allow an "Outdoor Exercise Area" and "Overnight Boarding". This is an existing commercial building being remodeled to accommodate an Animal Medical Clinic (building permit #2002-642). The Clinic consists of 3,837 square feet, including surgical area, fifteen (15) pre -fabricated kennels, waiting rooms, exam rooms and office area. The "Outdoor Exercise Area" is to be enclosed by a masonry/wrought iron wall approximately six (6) feet in height and will encompass an area of approximately 337 square feet. It is not the intention of the applicant to "Board" their patients with the exception of an overnight stay for surgical or observation purposes. In order to facilitate the overnight boarding, after surgery, and the exercising of animals a Special Use Permit must be obtained. EVALUATION: The TOFH Zoning Ordinance defines Kennel as follows: "Any premises where more than four (4) dogs or cats are bred, boarded, and/or trained. " Section 12.03-D of the Zoning Ordinance allows "Kennels" (indoor/outdoor) with a Special Use Permit. This application includes the ability to ,, ovemight/board up to fifteen (15) animals and proposes and "an outdoor exercise area". Parkside Animal Medical Center Case #SU2002-11 This proposed project is adjacent to "Desert Vista Park" which has been designated for use as a "Dog Park" and therefore could be considered an accessory use to the park. Access to the site is via the frontage road for Saguaro Boulevard and Tower Drive. The Planning & Zoning Commission heard this case at Public Hearing at their November 14, 2002, meeting and voted to recommend approval of this application. No public comments were received. RECOMMENDATION: The Planning and Zoning Commission and Staff recommend approval of Case #2002-11 a Special Use Permit for a "Overnight Boarding and Outdoor Exercise Area" at 11679 N. Saguaro Boulevard, Plat 302, Block 1 Lot 1. E:\Reports\Parkside Animal Medical Center SUP.doc Page 2of2 PBA 1!02 The Town of Fountain Hills COMMUNITY DEVELOPMENT DEPARTMENT Case Manager: For Official Use Only a 6F. Fountain Hills, Arizona APPLICATION"' Area Specific Plan or Change Preliminary Plat General Plan Amendment Cut/Fill Waiver Plan of Development _� Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE Of THE REQUEST: PROJECT NAME ��e,J (.� / l ,,7 ;lei' --/// NMI Mrs. Applicant: --y1�.�� LLC� Day Phone Mr. /� �, / /) , S Ms. Address: City: State: Zip: Mrs. Owner. r Day Phone Mr. Ms.,,) Address: City: State: - Zip: If application is being submitted by someone obrer than fhe owner of die property under cionsideratron, the section below must be completed. i SIGNATURE OF OWNER 'LDATE I HEREBY AUTHORIZE TO FILE THIS APPLICATION. Please Print FILING DATE: Application Page 2 of 7 me this 7 .4-_ day of t- ' (* i 6: 20 e, TOWN OF FOUNTAIN HILLS O C T 0 7 2002 COMMUNITY DEVELOPMENM r)rWrT%4C�1- (See Fee Schedule) �v ffi IGOS. o C, K d res I D -4 •- D S Case Number Oct 22 02 01:22p Rc9uixtar 4809057202 p.2 Aiix V e t e r i n a r y A c q u i s i t i o n s G r o u p - Future solutions...;,,, October 22, 2002 To Whom It May Concern: We are requesting a Special Use Permit to facilitate an "Outdoor Exercise Area" and "Overnight Board" as a part of our new veterinary facility "Parkside Animal Medical Center" to be located at 11679 North Saguaro Boulevard. Both of these requests are integral part of our operation as a "Veterinary Clinic". The Overnight Boarding will be used only in conjunction with surgeries or other treatment requiring overnight supervision of animals, not for use as a boarding kennel. The portion of the building to be used for this purpose includes fifteen (15) pre -fabricated kennels. The Outdoor Exercise Area will be used to walk animals before and after surgery. Animals in this area will not be left unattended. This area will be enclosed by a masonry/wrought iron wall approximately six (6) feet in height and will encompass an area of approximately 337 square feet. Landscaping will be done in and around this area in keeping with the landscaping theme for the entire site. We appreciate your consideration of this application. Sincerely, r✓ Stephanie Farber Acquixtar Parkside Animal Medical Center 13951 N. Scottsdale Road, Suite 212, Scottsdale, AZ 85254 Office (480) 596-1999 Fax (480) 905-7202 www.acquixtar.com ono -t q g� s m 4� - m � Y•Y.�g3.;aan�! �E r g8 • y fill;& F m TcwER D-k. - U �. A F o: M 25� c• � Ll� ;�P A R K S I D E WDWIG ASSOCIATES ANIMAL MEDICAL CENTER architects P Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 12/5/02 Submitting Department: Com. Dev. Contact Person: Dana Burkhardt, Senior Planner Consent:❑ Regular:❑ Requesting Action:® Report Only:❑ Tvae of Document Needing ADDroval (Check all that a ® Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ® Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADDTODriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular'Aaenda Wording: Consideration of a Special Use Request for Outdoor Seating and Alcoholic Beverage Dispensing for Deja VuiShops "C" located at Eagle Mountain Village Market Place, 14815 E. Shea Blvd., Suite #100 & 101, Case number SU2002-12. Staff Recommendation: Approve Fiscal Impact:. No $ Purpose of Item and Background Information: This request is for approval of a Special Use Permit that would allow outdoor seating and alcoholic beverages to be dispensed and consumed on the premises of the future Deja Vu Salon and Coffee House/Wine Bar (Shops "C"). The request is for Shops "C", which is a freestanding building located at the southwest corner of the Eagle Mountain Village Market Place retail development, on the southeast corner of Shea Boulevard and Eagle Mountain Parkway. List All Attachments as Follows: Staff Report; Planning & Zoning Commission Meeting Minutes; Application; Site Plans. Type(s) of Presentation: Powerpoint Signatures of Submitting Staff: tDeartmen't Head kTown Manager Designee Budget Review (if item not budgeted or exceeds budget amount) `%W TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Beydler and DT: November 22, 2002 Town Council FR: Dana Burkhardt, Senior Planner RE: SU2002-12; Request for Outdoor Seating and Alcohol Beverage Dispensing. LOCATION: 14815 E. Shea Blvd Suite #100 & 101; northeast corner of Shea Blvd and Eagle Mountain Parkway; aka. Eagle Mountain Village Market Place, Building C. REQUEST: Consideration of a Special Use Permit that would allow outdoor seating and alcoholic beverage sales and dispensing for "Shops C" in Eagle Mountain Village Market Place. DESCRIPTION: APPLICANT: Heidi Hake OWNER: EM SHOPDEVCO LLC EXISTING ZONING: "C-1" Neighborhood Commercial and Professional Zoning District EXISTING CONDITION: Building shell has approved final inspection UNIT SIZE: 4,450 square feet SURROUNDING LAND USES AND ZONING: NORTH: Shea Blvd and Crestview Subdivision; zoned "R1-43 & M-1" SOUTH: Open Space and Eagle Mountain Golf Course; zoned "OSR". EAST: Parking lot and Eagle Mountain G.C. Driving Range; zoned "OSR". WEST: Eagle Mountain Golf Course; zoned "OSR". SUMMARY: This request is for approval of a Special Use Permit that would allow outdoor seating and alcoholic beverages to be dispensed and consumed on the premises of the future Deja Vu Salon and Coffee House/Wine Bar (Shops "C"). The request is for Shops "C", which is a freestanding building located at the southwest corner of the Eagle Mountain Village Market Place retail development, on the southeast corner of Shea Boulevard and Eagle Mountain Parkway. The alcoholic beverage sales and dispensing request is for all areas within the Shops "C" building and the outdoor patio seating area located on the south side of the building. The outdoor seating special use request is for 2,200 square foot of patio area, of which a maximum of 400 square feet may be used for the Wine Bar/Coffee House and 1,800 square feet for the Salon use. EVALUATION: Pursuant to Section 12.04(A) of the Town of Fountain Hills Zoning Ordinance, outdoor seating areas and alcoholic beverage sales and dispensing are permitted in the "C-1" Neighborhood Commercial and Professional Zoning District with an approved Special Use Permit. In the "C- 1" Zoning District, the hours of operation are allowed between 7 a.m. and 11 p.m., unless otherwise approved by separate special use permit. The proposed outdoor seating use increases the occupancy load for this facility, and increases the required parking spaces for the facility. Staff has reviewed the existing parking calculations for the Eagle Mountain Village Market project, and included the impact of the additional outdoor seating on the existing parking. The Eagle Mountain Village Market Place was developed to allow cross access between all lots, and shared parking throughout the project. The Zoning Ordinance provides that planned shopping centers under unified control are required to provide one parking space per 250 square foot of gross lease able space. The required parking for the development is 332 parking spaces, where 445 spaces are provided. Staff suggests that the parking space requirement for outdoor seating areas be calculated at one space per 50 square feet plus one space per every 2 employees (required parking rate for restaurant uses). The following is a summary of the Special Use requests for outdoor seating in the Eagle Mountain Village Market Place project: Special Use Permit Square Feet Required Parking SU2001-16 Pei Wei Asian Cuisine 332.5 7 (approved) SU2002-05 Fry's Deli 200 4 (approved) SU2002-12 D6ja vu Salon 2,200 44 Totals: 2732.5 sq. ft. 55 parking spaces required There are 113 parking spaces existing in excess of the Town required 332 spaces. The addition of the outdoor seating areas for Pei Wei and Fry's Deli per the approved Special Use requests requires 11 additional parking spaces. This Special Use request requires 44 additional parking spaces, for a total of 55 additional required parking spaces to the existing 332 required. The analysis provided above suggests that 387 parking spaces are required for the Eagle Mountain Village Market project, with 58 parking spaces remaining in excess of the minimum required by the Town. In a worse case scenario and for the purpose of this analysis, Staff has also provided an analysis of the existing and proposed restaurant uses as calculated separately from the retail and service uses in this project. The required parking would be approximately 444 parking spaces, which includes Subway, Pei Wei, Fry's Deli, and 1)6ja Vu Coffee House and all outdoor seating areas. The zoning ordinance parking provisions for planned shopping centers under unified control is intended to account for the shared commercial uses within multiple business retail projects. A function of the unified management control is to provide an equitable allocation of the parking spaces amongst the business tenants, and to provide mediation for tenant parking disputes. Staff has not received public input on this special use request. The closest adjacent residence to the outdoor patio area is approximately 800 feet, which is located beyond fairway number 18 of the Eagle Mountain Golf Course. Staff does not foresee any adverse impacts of this special use request on the adjacent properties. The Zoning Ordinance and Town Code prohibit amplified music and other noise from being heard beyond the property line boundaries. In the event that this request is approved, staff will review the outdoor seating layout for the required barriers and pedestrian ingress/egress through an addendum to the tenant improvement plans for these facilities. On November 14, 2002, the Planning and Zoning Commission recommended Town Council approval of this request for Special Use with a 6-1 vote. The nay vote from Chairman Downes was primarily due to parking concerns. Chairman Downes provided individual parking calculations for each use in Shops "C", and explained that only 36 parking spaces are directly adjacent to the building, and that he did not expect patrons to utilize the stairwell and parking area located to the east of the building. Other Commissioners agreed that it would be necessary for patrons of this location to park in the upper parking area located to the east of the Shops "C", but did not see an issue with the quantity of parking available. For more information, see the attached Planning & Zoning Commission Meeting minutes. RECOMMENDATION: The Planning and Zoning Commission and Staff recommend approval of SU2002-12, Special Use request to permit an outdoor seating area and alcoholic beverage sales and dispensing facility for Shops "C", with the following stipulation: 1) Prior to outdoor seating approval, submit a revised tenant improvement plan to include the outdoor seating area for review and approval. Commissioner Woodrel made a MOTION to recommend to the Town Council approval of the special use permit. Commissioner Forest SECONDED and the MOTION carried unanimously. AGENDA ITEM #12 - PUBLIC HEARING TO RECEIVE COMMENTS ON A REQUEST FOR A SPECIAL USE PERMIT FOR AN OUTDOOR SEATING AREA AND ALCOHOLIC BEVERAGE SALES AND DISPENSING AT THE PROPOSED DEJA VU SALON AND TERRACE CAFE LOCATED AT EAGLE MOUNTAIN PARCEL 1, TRACT C-3 AKA EAGLE MOUNTAIN VILLAGE MARKETPLACE, BUILDING "C", CASE NUMBER SU2002-12. Chairman Downes opened the public hearing at 7:50 p.m. Chairman Downes stated that the parking was insufficient with the type of uses. He stated that according to the Zoning Ordinance the amount of parking spaces needed would be 121 spaces. He noted that there were 35 spaces in front of the building and 17 on the upper level, a total of 52 spaces. He also stated that if parked on the upper level one would have to walk downstairs and through the outdoor patio to access the front door of the beauty salon and wine bar. He stated that the doors to the beauty salon opened directly to the drinking patio. Charles Hilcox, 7720 N. 161h St., Suite #310, Phoenix, developer of the project, and Heidi Hake, operator of the salon/coffee house spoke, at the podium. Mr. Hilcox asked Mr. Downes how he had calculated the parking requirements. Mr. Hilcox said they went through this with him previously with the Pei Wei restaurant. He also noted that this would be a small patio area. Mr. Hilcox said if they wanted to limit the outdoor area they would. He mentioned that the building was originally going to be a restaurant with more outdoor seating. Chairman Downes replied that he had originally objected to the parking around the building. He went on to explain his calculation of how many spaces would be needed (bldg size, clientele, and number of employees). Mrs. Hake went on to explain the process of the salon and noted that all the employees would not be working the same day. Mr. Hilcox stated that they could limit the amount of use for the coffee shop and wine tasting in the evening in the out of doors. Mrs. Drake clarified the parking calculations from the Zoning Ordinance. Chairman Downes stated that he might have misunderstood the Ordinance. Planning & Zoning Commission Meeting Minutes November 14, 2002. Page 8 of 13 The discussion on the parking issue continued among the applicant, developer, staff and Commissioners. Vice -Chairman O'Brien suggested they make it a special use / temporary use process. He stated that time would prove itself if parking would be a problem or not. Mrs. Drake replied that it could be done. Mr. Hilcox stated that as a developer and applicant they would be putting in half a million dollars into the project. If it said later that they did not have enough parking, even though they complied with the Ordinance, then they would be losing revenue. Ms. Hake stated that the building was spectacular with the view. She stated that she has a small spa with elite clientele. She stated that if the special use permit would be denied then she could not have the business in the location. Mr. Hilcox clarified that Ms. Hake would have to reconsider why she wanted the business. She stated that the outdoor coffee house was part of the business plan. Mr. Downes stated he would not have a problem with the outdoor area if salon clients used it only. Ms. Drake stated that the reason the shopping center was set up with a cross access easement was to alleviate the problem now. The developer envisioned the type of use. He added that the entire shopping center was shared. Commissioner Woodrel stated that staff was educated and knowledgeable and had recommended approval of the special use plan. He stated that as commissioners how could they override the staff recommendation. He stated that it was seldom that 1/3 of the chairs would be full at one time as one moves from one service chair to another in stations. Commissioner Brown agreed with Commissioner Woodrel. He asked Ms. Hake if her clients would mind walking a short distance to the salon. Ms. Hake replied that her clientele expressed excitement about the new location and would not have a problem walking. Commissioner Schlum agreed that the parking situation was not perfect but businesses would make that decision. He added that it was going to be less of a parking problem than expected. He stated he appreciated Chairman Downes for keeping them in balance. Commissioner Forest asked if the hours of operation would be different between the salon and the coffee house/bar. Ms. Hake replied that they would have different hours. Planning & Zoning Commission Meeting Minutes November 14, 2002. Page 9 of 13 Commissioner Woodrel stated they should not propose a stipulation for a temporary use process at the parking situation. Chairman Downes closed the public hearing at 8:26 p.m. AGENDA ITEM #13 - CONSIDERATION OF A RECOMMENDATION TO THE TOWN COUNCIL ON A REQUEST FOR A SPECIAL USE PERMIT FOR AN OUTDOOR SEATING AREA AND ALCOHOLIC BEVERAGE SALES AND DISPENSING AT THE PROPOSED DEJA VU SALON AND TERRACE CAFE LOCATED AT EAGLE MOUNTAIN PARCEL 1, TRACT C-3 AKA EAGLE MOUNTAIN VILLAGE MARKETPLACE, BUILDING "C", CASE NUMBER SU2002-12. Chairman Downes stated that under normal circumstances when items came to them and met the ordinance, they must approve it. He said that the special use permit could be set with conditions. Commissioner Brown made a MOTION to recommend to the Town Council approval of the special use permit with staff stipulations. Commissioner Woodrel SECONDED. Commissioner Schlum stated it was a gorgeous site. He asked if they were looking into fencing the outdoor area and how would the use be handled. Mr. Burkhardt replied that it was a state liquor requirement that the area has a barrier between the public and the area where liquor would be served. Chairman Downes stated that the outside seating area would create a major parking problem and he would not approve it. The MOTION carried with 6 ayes to 1 nay with Chairman Downes voting nay. AGENDA ITEM #14 - CONSIDERATION OF A CONCEPT PLAN FOR A COMMERCIAL OFFICE BUILDING ON A 6,000 SQUARE FOOT LOT, LOCATED AT 16626 AVENUE OF THE FOUNTAINS, AKA PLAT 208, BLOCK 3, LOT 15, CASE NUMBER CP2002-13. Dorota Grodzinski, of Waldon Architects, 2825 N. Cholla St., Chandler and Robert Matae, 16352 Arrow Dr., co-owner of the property, were at the podium. Commissioner Schlum asked what the planned usage would be. Mr. Matae replied that they had no specific plans yet. Planning & Zoning Commission Meeting Minutes November 14, 2002. Page 10 of 13 PE3A livZ- _s o `fit t HIMS Sara T�wR of �ou� Fo- o .,ca - 0 V OMMt1Ta=Z�! pEV ELOPMEt� T pzT Fountain finis, AnzUTTG Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NATURE OF THE REQUEST: PROJECT NAME V Lk Salo Mrs. Applicai Mr. Ms. Address: APPLICATION Preliminary Plat Cut/Fill Waiver Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment Voy n,vi Ic State: Zip: OS - Mrs. Owner: ` Day Phone Mr. State: Zip: ---- Ms. Address: Cif' _ If application is being submitted by m other than the owner of the property under cnnsideradon, the section below must be completed. PATE SIGNATURE OF OWNER TO FILE THIS APPLICATION. I HEREBY AUTHORIZE please Print 20_�—• Subscribed and sworn before me this day of My Commission Expires Notary Public LlUo-j QU/10G ACCEPTED ✓� - BY: . 1 i 10 a-- FEE PAID. FILING DATE (See Fee Schedule) LG�r� F-`. CjL,cc .. ?, .Ca NUmbe %c�- .t..=5�coa poge 2 of T0'd 9609b1ZZ09 sN3o2i3nr- t4ti L2 T T IZid Z 0 - T T-100 P2A 7,32 The Town of Fountain Hills LEGAL DESCRIPTION E" "'l N�TCIZ�PthT_ :' Cj2 :L C-3 Plat Name � Ico Block Lot PROPERTY ADDRESS I 8'Lc � ti��A ,61vCdt n .n a.IIS PARCEL SIZE (Acres) 90 �''� ASSESSOR PARCEL NUMBER Z I -1- 30 - (-,{ S • 4 NUMBER OF UNITS PROPOSED 4A TRACTS EXISTING ZONING: PROPOSED ZONING C Applicohan Pc©6 3 or 7 Cade, l�lumber��;' Z0'd 9b09b2-ZZ09 SN3D�!i3nr WH RTT I3A TT-1.7n Special Use Permit, VU Salon Item 4: Request for outdoor seating is being made for the VU Salon to accommodate clients before and after services as a waiting area, relaxation after services, and/or socializing with other patrons. Tea and water will be available, is desired. The esthetic benefits of the view will enhance the experience of the salon. The facilities will include patio furniture and small plants. Item 5: We do not anticipate any adverse effects as a result of this permit, since this is a freestanding building, and not in close proximity of others. TOWN OF FOUNTAIN HILLS o c r t s Zooz COMMUNITY DE'VELON,'iZINIT DEPARTMENT MUCOLS 0 > 6 PMK177 kft > ox Q— z z >UA LL k g 'A uj t = ;`I flu ( `US a rT�.' y-.f Q-X 0 z Ix 5 Ck. _j te. F-#V- a 05 IOL /fit TA fis US Pf I'rl i] i,� !! I � ' ' �I �N � ^'O N � � 2 .0-.Diq Ys oot SdOr-fSz VW W4 0- z oz zw z --, ---------- - H) - A- ---------- - 12 101 I < 0 1Q. a LL. `J FROM :LAD DESIGN W-001 "0 FAX NO. :490e041357 ze Nov. 07 2002 og:leAM P2 SHOPS fcp 4.MO &F. FOM FUM - 140jW NTEMOM FHSH ROAR - IW-4' 176-u V north MAL HARDSCAPE/51TE PLAN z-zu-,. -19-V 0 3 10 20