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Home My WebLink About2003.0618.TCSM.Packet`... iWw NOTICE OF THE SPECIAL JOINT SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL AND PARKS AND RECREATION COMMISSION Mayor W.J. Nichols Councilman Rick Melendez Councilwoman Kathy Nicola Councilwoman Leesa Stevens Councilman John Kavanagh Councilman Mike Archambault Vice Mayor Sfisan Ralphe WHEN: WEDNESDAY, JUNE 189 2003 TIME: 6:00 — 8:00 P.M. SPECIAL SESSION WHERE: COMMUNITY CENTER 13001 LA MONTANA - Class Rooms 1 & 2 • CALL TO ORDER AND ROLL CALL - Mayor Nichols AGENDA ITEMS 1.) REVIEW AND DISCUSSION OF DEPARTMENTAL BUDGET CUTS - STAFFING, PROGRAMMING, PARKS, AND CAPITAL PROJECTS. 2.) REVIEW AND DISCUSSION OF THE DEPARTMENT'S FIVE YEAR CAPITAL IMPROVEMENT PLAN (CIP). 3.) REVIEW AND DISCUSSION OF THE PARK DEVELOPMENT FEE FUND. 4.) ADJOURNMENT. DATED this 13d' day of June, 2003 y Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. F:WGENDAS\SPECIAL\2003\Specia1 Session 6-18-03 Joint meeting with P&R.doc Page 1 of 1 Last printed 6/11/2003 3:10 PM Town of Fountain Hills Parrs and Recreation Department Recreation Programs — Fiscal Years `02-03 / '03-04 �01 Special Interest Programs Adult Education Arizona Excursions Arizona Lecture Series Art for Adults Bridge Lessons/Party Bridge Club .assistance • Alzheimer's & Related Disorders Support Group • Desert Beekeepers • Duplicate Bridge Club • Family Histon- Society of Arizona — Fountain Hills Chapter • Spanish Club • Southwest Cultures Club • Toastmasters Club • Walking Club Special Events Concerts in the Park Eggstravagattza! Fourth of July Celebration Halloween Carnival ports Activities Computer Courses Dance for Adults Dance for Youth Dog Obedience Hiking Series Language Lessons National Recreation and Parks Month Photography Tai Chi Volunteer Program Yoga Pa«s in the Park St. Patrick's Day Celebration Turkey Trot 5K Run & One -Mile Fitness Walk Basketball — Adult Leagues Softball — Senior Leagues Basketball — Youth Recreational Leagues Softball — Senior Tournaments Golf Lessons Tennis Gymnastics & Toddler Tumbling Volleyball for Kids Karate Wrestling Softball — Adult Leagues Youth Sports Competitions* Youth & Teen Proerams APRA Youth Forum Art for Kids Eat n' Run Homccomim, Tail-atc Party_ Kiddie Rhythmics l,,id's Zone Late Night Librarn Partnerships Mavor's Youth Council* Party in the Park Roar n' Snore Scavenger Hunt Summer Field Trips Teen Adventure Series Teen Excursions Teen Turnaround Trips Tiny Tot Toddler Fun Youth Town Hall Remaining programs for FY '03-04. Programs recover all direct costs, an administration fee of 20-30%, as well as net 10% as directed (noted programs are subsidized*). Eliminated due to inability to generate revenue from the program. �] Eliminated due to low attendance in the past. Eliminated due to inability to make the program cost effective as a result of new fee policy, which included recovering all direct costs. an administration fee of 30%, as well as net 10% as directed. Discontinued Recreation Programs Fiscal Years '02-'03 and '03-'04 Special Interest Programs Arizona Excursions This program is a series of day trips to various tourist destinations around the State of Arizona, providing a recreational opportunity for residents to visit places they would not normally go to on their own. Day trips include museums; state parks; spring training games and more. Larger day trips include bus trips to Kartchner Caverns. Eliminated due to inability to make the program cost effective as a result of new fee policy, which included recovering all direct costs, an administration fee of 30%, as well as net 10% as directed. Arizona Lecture Series FREE lecture series at the Community Center. Topics include history of Arizona, history of Native Americans, historical figures and other interesting subjects. The Arizona Lecture Series was co -sponsored in part by grants from the Arizona Humanities Council. Eliminated due to inability to generate revenue from the program. club Assistance This program provided assistance to new clubs and organizations that provide unique recreational and cultural opportunities to residents. Clubs include the Alzheimer's and Related Disorders Support Group; Desert Beekeepers (Sherlock Holmes Book Club); Duplicate Bridge Club; Family History Society of Arizona — Fountain Hills Chapter; Spanish Club; Southwest Cultures Club; Toastmasters Club; and Walking Club. Eliminated due to inability to generate revenue from the program. National Recreation and Parks Month ting National Recreation and Parks Month. Past Program held in conjunction with NRPA celebra promotions have included a "What Do You Do in Your Leisure Time?" art display at the Community Center, a Frisbee demonstration and give-away, and special events at the Town parks during weekends in July. Eliminated due to inability to generate revenue from the program. Volunteer Program This program recognized the hundreds of residents that volunteer their time each year to help make recreation programs possible in town. A banquet was held each April during National Volunteer Week to honor those who volunteer an estimated 4,000 hours each year. Eliminated due to inability to generate revenue from the program. Youth & Teen Programs APRA Youth Forum The APRA Youth Forum is a one -day gathering of teens from across the State of Arizona to discuss issues relating to them and society. The program was offered FREE of charge. Eliminated due to inability to generate revenue from the program. Eat N' Run The Eat N' Run Lunchtime program rewarded H.S. kids with perfect attendance each month with a day a Golden Eagle Park during their lunch hour; with FREE pizza, basketball, volleyball, and other activities. The program was co -sponsored by Fountain Hills H.S. and the Boys and Girls Club. The program was offered FREE of charge. Eliminated due to inability to generate revenue from the program. Homecoming Tailgate Party together kid The Homecoming Tailgate Party brings s of all ages and adults in the community to rally behind the Fountain Hills H.S. Football Team during homecoming weekend. Held on Friday night before the Big Game, people gather at Golden Eagle Park to enjoy games, food and beverages, pep rallies and more. The program was co -sponsored by the Boys and Girls Club. The program was offered FREE of charge. Eliminated due to inability to generate sufficient revenue from the program. Kid's Zone An arts and crafts program for kids offered in conjunction with the Concert in the Park Series. The program was offered FREE of charge. Eliminated due discontinuation of Concerts in the Park and the inability to generate revenue from the program. Late Night Late Night was held once a month at the Fountain Hills H.S. gymnasium complex. Activities include ram basketball, volleyball, thei music— dancing, ight MadnessvFoundation.gecial event and The program wase. The offered FREE of was co -sponsored by th charge. Eliminated due to inability to generate revenue from the program. The program is still run when possible, with full funding coming from the MCSo — Midnight Madness Foundation. Library Partnerships This program was held in conjunct and�more.on ItThehprogaam was offered FREE of charge. ricopa County Library tto offer unique storytelling sessions, entertainers, Eliminated due to inability to generate revenue from the program. Party in the Park week at Golden Eagle Park during the months of June, July an Party in the Park was held once a August. Activities included basketball, volleyball, music and dancing, food and beverages, a special event and more. The program was offered FREE of charge. z a a.a a [�] W N s.� z W o H AEI ^^ CY. a O III �n ZO � z m_ F 9� z O :° . | \ (�} - � / \ CIO_ } \ \ ) L) LT E E Fountain Park Master Plan P H A S E I (E X I S T I N G;. P 11 A S E 11 10' wide integrally colored ADA 'Kiwanis Ramada" with three 8 j sidewalk (4,920 linear Feet) A persoo picnic tables and barbecue 2 8' wide mWu-use walking path �th "Chuparm Ramada- with three 8 • ' - decomposed granite over asphalt B person picnic tables and barbecue (4,615 linear feet) "Ironwood Ramada" with three 8 yj • .t 3 "Red Yucca Ramada" with three 8 C person picnic tables and barbecue person picnic tables and barbecue D parEe acatiatal�rborctum with signage 4 West king lot with l l s lighted Interprctivme Sigaage (5 staaons)- 1 r • - / �- (�: spaces. See shoe[ "Fountain Park E See sheet'Fountatn Park \. lY West Parking Lot" for as enlargement Interpretive Sighnage" for detail West "Golden Barrel Ramada" with three 8 person picnic tables and barbecue F $ 8 hole disc golf course with toe gran \ 6 Restroom / control building (990 S.F) G Fountain Lake performance pad with spectator seating H (45'x75) shaded tot lot for 3-5 year olds (45'x'75') playground for 5-12 year olds Park entry signage (2 locations) See sber. • •, / , �� "Fountain Park Entry Signage' for detail East parking lot with 59 lighted spaces j{ veterans memorial and rose garden Pathway tights covering (9.535 • c j' L.F. and 95 lamps) G ,.\ M Desert wildflower Garden (I 5,060 S-F.) See sheet "Fountain Part Desert Wildflower Garden" for an enlargement. �� .. "Fountain Park JW an OaOLtC Pi�"D 1 ` � �3 J4b sheet "Fountain Park - f / $a AM "Fountain Park Multi-uw AC&4 Areas C ea PwUW for an E _ B� for an enlarge enicut �• H See sheet "Fountain Park Mr +~ Veterans MearnW" for C j/ ` l an enlafgement JIl k Via 17 e -- 1 e g�euc - sw7c+cai a•-r,.n n.•r_.r""!a .»aq ..c • • I � • Q Ncr r • ' � rt r• i• � LU ` : 3 Gn :. W -. IN `? YY - —fir r� co • O O \ . GI1 0 t S m L j s S I �4 L Parks and Recreation Department Five Year Capital Improvement Plan for 2003 - 2008 Listed by Priority Fiscal Year 2003 - 2004 (Request $756,000) - Items are adjusted for inflation Fountain Park Phase II Improvements: • Activity Area with Shared Tot Lot & Playground: • Three Small Picnic Ramadas & Associated Amenities: $ 300,000 $209,000 ➢ The Town was awarded a LAWCON federal grant in the amount of $237,307 for this project. Due to the scope of the project being diminished, the amount ultimately received will likely be reduced by approximately $74,000, leaving a grant amount of $160,000. ➢ This work is a continuation of the Master Plan for the park. These features will complete a portion of Phase II improvements to the park which were originally to be completed this year, but were delayed due to budget constraints. The current playground is not compliant with the Americans With Disabilities Act and is planned to be removed and replaced with two structures. Each structure would be appropriate for a particular age group. Three new picnic ramadas are planned for the area adjacent to the playground and the restroom and parking lot areas. These shelters would complement these areas and create another area for picnickers in the park. Some work would remain to be done under Phase II. Phase III work would also remain. • North Sidewalk: $18 7,000 ➢ The sidewalk would complete the planned loop completely around the lake for pedestrians. Currently, many people walk in the street creating an unsafe situation. The sidewalk is included in the park's master plan. 2. Four Peaks Neighborhood Park - estimates are not adjusted for inflation: Engineering/design fees or modular components for the Skate Park Academy Skateparks, Inc.: $ 60,000 ➢ These funds would provide either the necessary design work for a concrete in ground structure, or the funds for an above ground modular structures depending upon which type of skate park is ultimately chosen. 5 year CIP plan (2003-2008).doc Page 1 of 3 Updated:6/1 9/2003 Fiscal Year 2004 - 2005 (Request $772,558) - Items are not adjusted of inflation 3. Skate Park construction (Four Peaks Neighborhood Park): N 5. $ 2 50,000 ➢ This work is also consistent with the park's Master Plan. Work would include the design and construction of an approximate 18,000 square foot skate park. The design work for this skate park was originally included in last year's budget, but was delayed due to budget constraints. Spray Ground Park (Fountain Park): $100,000 - $12 5,000 ➢ This is a new item. Staff and the Parks and Recreation Commission have been looking into the possible construction of a spray park, which consists of a number of interactive water play features for children. The feature recirculates and rechlorinates the water before it is reused. Performance Pad (Fountain Park): $183,558 ➢ This would construct an area in the park's northwest corner for small to intermediate sized performances and would take advantage of a natural bowl in this area for sound and public seating. A hardened surface would allow repeated events in this area without damaging turf areas of the park. Fountain Park Phase III Improvements: • Aggregate walking path $ 214,000 ➢ The walking path would be located in close proximity to the lake and would allow people to walk, etc. completely around the lake. The path would be lit with small fixtures that were located in the ground and would be widely spaced along the path to allow limited use after dark. Fiscal Year 2005 - 2006 (Request $2,081,060) - Items are not adjusted for inflation 7. Engineering and design fees for Four Peaks Neighborhood Park Phase II Improvements: • Engineering and design fees for Phase II Improvements -e group, Inc.: Construction: $212,000 $1,553,000 ➢ Phase II improvements to the park under the Master Plan include: improvements to the park's walkways to connect various sections of the park, three new basketball courts, removal of the existing unsightly former bus barn from the school and old fencing. Finally, an inline hockey rink, new maintenance yard, and improved landscaping and irrigation are planned. 5 year CIP plan (2003-2008).doc Page 2 of 3 Updated:6/19/2003 8. East Parking Lot (Fountain Park): $ 306,060 ➢ This work would upgrade the existing parking area on the park's east side. An additional access would be made and additional parking stalls added. This work is listed in the park's Master Plan. 9. Golden Eagle Park - not adjusted for inflation: Water feature for children: $ 10,000 ➢ This would replace the existing feature at the park that has seen constant use since the park was improved a number of years ago. Fiscal Year 2006 - 2007 (Request $731,502) - Items are not adjusted for inflation 10. Desert Vista Neighborhood Park: • Engineering and design fees for Phase II Improvements -e group, Inc.: Construction: $ 66,500 $665,002 ➢ The remaining improvements again under the Master Plan for the park include a restroom building, play area, athletic fields, basketball courts and parking. Facilities would be lighted for evening use. Fiscal Year 2007 - 2008 (Request $500,000) - Items are not adjusted for inflation 11. Reconstruct the sprinkler system at Fountain Park: $ 500,000 ➢ The current system is some thirty years old and is subject to frequent partial shut downs due to breakage. In addition, there are no as-builts of the current system. Grand Total: $4.841.120 12. Additional Projects - Items are not adjusted for inflation: a. Park Signage: $ 83,975 b. Educational Arboretum/Signage: $ 57,845 c. BMX Track: Unknown d. Trail/Connectivity paths: Phased plan e. Aquatic/Fitness Facility: Unknown 5 year CIP plan (2003-2008).doc Page 3 of 3 Updated:6/19/2003 Z, co O O N N N O N T' O — O Cz N m +j U O Q O N rti a) r� u U- u E L CL CO., L4 IF i El o LO o LO o N T T