HomeMy WebLinkAbout2003.0812.TCEWSM.PacketNOTICE OF THE EXECUTIVE AND
WORK STUDY SESSION
OF THE FOUNTAIN HILLS TOWN COUNCIL
Mayor Wally Nichols
Councilman Rick Melendez Councilwoman Kathy Nicola
Councilwoman Leesa Stevens Councilman John Kavanagh
Councilman Mike Archambault
WHEN: TUESDAY, AUGUST 12, 2003
TIME: 4:30 p.m. — 6:00 p.m. (Executive Session)
6:00 p.m. — 8:00 p.m. (Work Study Session)
WHERE: COMMUNITY CENTER
13001 N. LA MONTANA DR.
(CLASS ROOMS 1 & 2)
Vice Mayor Susan Ralphe
PLEASE NOTE:
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in depth discussion and study
of specific subjects. Public comment is not provided for on the agenda and the public is asked to refrain from comment.
1.)
VOTE TO GO INTO EXECUTIVE SESSION: PURSUANT TO A.R.S. § 38-431-03.A.1 for discussion or
consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or
resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary
discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public
meeting. The public body shall provide the officer, appointee or employee with written notice of the executive
session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine
whether the discussion or consideration should occur at a public meeting. (Specifically, to review the evaluations of
the town manager and the magistrate judge).
2.) RETURN TO THE WORK STUDY SESSION
CALL TO ORDER AND ROLL CALL— Mayor Nichols
1.) DISCUSSION of establishing a Public Safety Commission.
2.) ESTABLISH next meeting date and summary of Council direction by the Town Manager.
3.) ADJOURNMENT.
DATED this 8`' day of August, 2003
Bevely J. nder, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to
')tain agenda information in large print format.
•Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office.
Town of Fountain Hills Page 1 of 1 Last printed 8/11/2003 8:24 AM
TOWN OF FOUNTAIN HILLS
Office of Town Manager
INTER OFFICE MEMO
TO: The Honorable Mayor Nichols and
DT: August 8, 2003
Town Council
FR: Tim Pickering, Town Manager `'
77
RE: Public Safety Commission workshop
A discussion of a public safety commission is scheduled for the August 12th workshop at the
Community Center. An executive session starts at 5 PM.
Back round
On April 3r during the law enforcement decision a resolution was passed asking that the Town
Manager provide a plan to the Council regarding forming a citizen's public safety commission. I
have completed my initial research of the concept and have contacted several other communities
regarding this type of commission.
Research findings
After contacting area cities and towns the following communities responded:
No Commission
Phoenix
Gilbert
Queen Creek
Florence
William
Avondale
Flagstaff
A typical response comes from Phoenix. "The City of Phoenix has no Public Safety
Commission per say. As far as an oversight committee or a commissioner type of government,
the answer is no. We do have a City Manager and various review boards in place."
Committee ordinances attached
Chandler
Bisbee
Casa Grande
Chandler's, Casa Grande's and Bisbee's ordinances were developed due to problems arising in
their police departments. Chandler had an alleged improper shooting and Bisbee was
inaccurately accused of racial profiling. Bisbee's committee was newly formed as part of a
charter change and rarely meets.
When I spoke with the City Manager of Casa Grande, he indicated that their advisory board was
a result of some inappropriate acts of two police officers resulting in a racial issue. The Attorney
General recommended that Casa Grande form this board. The City Manager stated that so far
the board has been a "good thing" that has helped keep the police command staff on their toes
and advised of community issues. However, one problem is board members understanding that
they are an advisory board and not in charge of the police department. Board members need to
understand they are advisory in nature and not, for example, a shooting review panel. Some of
the most important success factors are determined by who is on the board and how the ordinance
is written.
I have placed calls to other cities that have public safety commissions such as Cupertino,
Saratoga, and Malibu California. To date the only California city I have reached is Cupertino
who stated they have had responsibility issues with this commission. It seems they have little to
do and sometimes get into things beyond their responsibility.
Recommendation
I purpose we have a thorough discussion about why this committee should be started, what their
responsibilities are, and what the objective is of starting the committee.
Related items
I have also attached a copy of the emergency management coordinator position job description
and the original law enforcement resolution passed in April.
See you Tuesday night.
Attachments: Bisbee, Chandler, Casa Grande ordinances, April 3 resolution, EMC job
description
Andrew McGuire, Town Attorney
Captain Scott Penrose, MCSO
Chief Mark Zimmerman, Rural Metro
Tpickering/tgp/my documents/publicsafetycommission.doc/8/8/03
ORDINANCE NO.O-03-10
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF BISBEE,
COUNTY OF COCHISE, STATE. OF ARIZONA, AMENDING CHAPTER 4,
``r•r POLICE AND FIRE DEPARTMENTS, CITY CODE OF THE CITY OF BISBEE,
BY ENACTING ARTICLE 4.6, POLICE AND FIRE ADVISORY COMMITTEE,
AND BY ENACTING SECTIONS 4.6.1, 4.6.2, 4.6.3, 4.6.4, 4.6.5, 4.6.6, AND 4.6.7,
CITY CODE OF THE CITY OF atSIKER, AND PROVIDING FOR REPEAL AND
SEVERABILITY
WHEREAS, the citizens of the (.:ity of Bisbee (the "City") voted to amend the City's
Charter in November'002 and established a standing committee called the Police and Fire
Advisory Committee ("PFAC" or the "committee"); and
WHEREAS, the Mayor and City Council find that the PFAC should act as a citizen's
forum to identify law enforcement and (ire and emergency service issues that alTeet the
community and provide policy recommendations to the Mayor and City Council from the
community that will yield responsive police and fire service for all citizens of" Bisbee; and
WHEREAS, the Mayor and City Council find that the committee should also promote
communication between the Bisbee Police and F irc Departments and the community by
encouraging; all citizens of Bisbee to present their views, concerns, and complaints about law
enforcement and fire and emergency service issues affecting individuals and the community;
and
WHEREAS, an implementing ordinance is necessary to provide structure for the PFAC.
NOW, THERFORE, BE IT ORDAIN 1 1), RV THE MAYOR AND COUNCIL OF
THE CITY OF BISBEE, COUNTY OF COCHISE, STATE OF ARIZONA, AS
FOLLOWS:
Section 1. Chapter 4. Police -md Fire Departments. City Code of the City of Bisbee, is
amended by enacting; the following new article and sections:
"ARTICLE 4.6. Police and Fire Advisory Committee
4.6.1. Establishment
In accordance with Section 5.02, Bisbee City Charter, there is hereby established
a Police and Fire Advisory Committee. the committee shall be composed of
seven (7) voting members appointed by the Mayor and approved by the City
Council. There shall also be four (4) nonvoting members of the committee, one
supervisor and one nonsupervisor each from the Police and Fire Departments, as
CITY OF BISBEE AZ 520 482 BOGS 08/06/OS 12:sspm P. 003
Ordinance 0-03-10
selected by the Bisbee Police ChieCand the Bisbee Fire Chief from their
respective departments.
4.6.2. Selection of Committee Members
The seven (7) voting members shall be composed of two (2) members each from
the City's three wards and one member at large. In recruiting and selecting the
voting members of the committee, the Mayor and City Council shall seek to
reflect the diversity of Bisbee's population in order that there will be input from a
broad spectrum of interests, views and concerns. In pursuit of that objective, the
Mayor and City Council should seek board members from different personal,
professional, ethnic, and cultural backgrounds.
4.6.3. Terms of Office
The voting members of the committee shall serve staggercd terms. Three (3) of
the initial committee voting members, one from each ward, as determined by lot,
shall serve a one (1) year term. "Che remaining initial committee voting members
shall serve a two (2) year term. Thereafter, the term of office for a board member
shall be two (2) years. The Mayor and City Council shall fill a vacancy during a
term in office for the remainder of the term in the same manner as the original
appointment. Unexcused absence from three (3) consecutive regularly scheduled
meetings by any voting member of the committee shall be deemed to constitute
the resignation of the voting member.
4.6.4. Officers
The committee shall nominate and elect a chairperson and a vice chairperson to
each serve a one-year term.
4.6.5. Staff Representatives
The City Manager shall select and appoint staff representatives and/or clerical
support for the committee.
4.6.6. Meetings
A. Regular committee meetings shall be held no less than on a quarterly basis, or
more ftequently for cause, as determined by the committee's chairperson. Special
meetings may be held as determined by the committee's chairperson or a majority
of the committee's voting members, but only after a 24-hour notice to all
committee members.
B. A quorum of the committee shall consist of a majority of voting committee
members then appointed and serving.
2
CITY OF BISBEE AZ 520 432 6069 08/06/08 12:SSpm P. 004
Ordinance 0-03-10
C. Written .minutes of all committee meetings shall be prepared. All committee
meetings shall also be .recorded on audiotape.
4.6.7. Powers and Duties Generally of the Committee
The committee shall have the following powers and duties:
A. The committee shall establish, with the approval of the Mayor and City
Council, such written rules and procedures as it deems necessary for the faithful
performance of its duties as expressed in this article; provided, however, such
rules do not conflict with applicable laws, ordinances or the City's Charter.
B. The committee shall advise and consult, through its chairperson, with the City
Manager as to the items or matters to be included on any committee agenda prior
to the preparation and distribution of the agenda.
C. The affirmative vote of a majority of voting members of the committee
present shall be required for passage of any matter or recommendation of the
committee.
D. The committee shall review and approve the official minutes of all committee
meetings.
E. The committee shall identify public safety, law enforcement, fire prevention
and emergency service issues that are of concern to the community, or a particular
segment of the community, and provide recommendations to the Mayor and City
Council or the City Manager, as the case may be, regarding how those issues
should be addressed. The issues the committee should consider addressing
include, but are not limited to:
• Excessive force concerns;
• Slow response times;
• Community communications and relations;
• Improving ethnic and gender diversity through recruitment;
• Enforcement activities or programs;
• Criminal activity in specific areas or City wide;
• Particular fire safety issues for commercial and residential
properties;
• Emergency service concerns and needs,
• Traffic violations concerns;
• Juvenile crime or juvenile activities;
• Crime in and around schools;
• Equipment needs; and
• Staffing needs
3
CITY OF BISBEE AZ S20 4S2 606s oe/06/03 12:sspm P. 00S
Ordinance 0-03-10
F. The committee will work through the City Manager to promote and encourage
community policing and community fire prevention policies that:
• Reflect a concern for the overall well-being of the community;
• Seek to address underlying causes and problems;
• Deal with the combination of physical and social issues that are
at the heart of many community problems;
• Require active involvement by community residents;
• Require partnerships and involvement sometimes beyond law
enforcement and fire prevention to be effective; and
• Establish a strong relationship between the Police and Fire
Departments and the community based on trust, assistance
and mutual respect.
G. The committee shall promote communication between the Police and Fire
Departments and the community by encouraging citizens from all segments of
the community to present their views, concerns and complaints about crime and
law enforcement, as well as fire prevention and emergency services issues within
Bisbee. In pursuit of this objective, the committee shall actively seek out the
views and concerns of citizens from the many racial. ethnic, cultural, socio-
economic and minority groups that make up Bisbee's diverse community.
H. The committee may allow citizens to express complaints regarding
allegations of specific instances of police or fire fighter misconduct. The
committee. however, is not an investigative body; nor shall it consider individual
personnel issues. The committee shall advise the complainant of the .Police
Department's or Fire Department's procedure, as the case may be, for handling
such complaints, provide information about how a formal complaint can be filed
and refer the matter to the City Manager for his review. The City Manager shall
make an immediate inquiry regarding any such complaint and report to the
committee regarding his inquiry and recommendations, if any. If the
complainant is dissatisfied with the City Manager's report. or if the complaint
raises an issue o l' general concern to the community or a segment of the
community, the committee may set the issue on its agenda for a later meeting at
which it may consider the issue, including holding a public hearing, and offer its
recommendations, if any, to the Mayor and City Council regarding the issue.
I. The committee shall submit an annual report each July to the Mayor and
City Council regarding the activities of the committee. At the committee's
request, the City Manager shall prepare the annual report on behalf of the
committee for the committee's adoption. The report shall include a summary
of the issues reviewed by the committee, any recommendations made by the
committee and any actions the Police and Fire Departments have taken as a
result of those recommendations. The City Manager shall also provide the
Mayor and Council with copies of all committee minutes. In addition, from time
4
CITY OF BISBEE AZ SZO 432 BOSS 08/06/03 12:39pm P. oes
Ordinance 0-03-10
11%. to time, the committee may request the opportunity to address the Mayor and
City Council at regularly scheduled Council meetings regarding crime or law
enforcement or fire prevention or emergency service issues."
Section 2. All ordinances, parts of ordinances, resolutions and parts of resolutions in
conflict with provisions of this Ordinance, or any part hereof, if any, are repealed.
Section 3. If any section, subsection or portion of this Ordinance is for any reason held to be
invalid or unenforceable by the decision of any court of competent, jurisdiction, such decision
shall not elTect the validity or enforceability of the remaining portions hereof.
PASSED, APPRO7D, AND ADOPTED by the lv[avor and Council of the City of Bisbee,
this '74, day of 2003.
APPROVED:
Dan Beauchamp, Mayor
ATTEST:
Helen J. Lehr, City Clerk
APPROVED AS TO FORM:
7 r
Gerald H. Grask. City Al.torney
cli< . s
ORDINANCE NO. 3135
AN ORDINANCE OF THE CITY OF CHANDLER, CITY OF CHANDLER,
ARIZONA, AMENDING CHAPTER 10, CHANDLER CITY CODE ESTABLISHING
A CHANDLER CITIZEN'S PANEL FOR REVIEW OF POLICE COMPLAINTS AND
USE OF FORCE, AND PRESCRIBING ITS MEMBERSHIP, POWERS AND DUTIES.
BE IT ORDAINED by the City Council of the City of Chandler, Arizona, that Chapter 10
of the Chandler City Code is hereby amended by adding Section 11 to read as follows:
Section 10-11. Chandler Citizens' Panel for Review of Police Complaints and Use of
Force.
10-11.1 Established.
(a) There is hereby established a Chandler citizens' panel for review
of police complaints and use of force ("panel") to be composed of
fifteen (15) citizen members and six (6) police department
members, three (3) of which will be alternates.
(b) When functioning as a review sub -panel as described in Sec. 10-
11.4, each sub -panel shall consist of five (5) citizen members and
three (3) police department members. The citizen members and
chairperson of each sub -panel shall be selected by the City
Manager.
(c) This panel shall act in an advisory capacity to the Chief of Police.
10-11.2 Annointment of Citizen Members; Terms of Office.
(a) The (15) members of the panel shall be selected from residents of
the city and appointed by the Mayor, subject to approval of the
Council.
(b) The term of office of citizen members shall be for three (3) years,
except for the initial citizen members of the panel. Such terms
shall be staggered so that the term of no more than five (5) citizen
members shall conclude in any given year.
(c) A vacancy during a term in office shall be filled for the remainder
of the unexpired term in the same manner as the original
appointment.
(d) Citizens who are selected for appointment shall have no felony
convictions or convictions for misdemeanors involving moral
turpitude. A criminal history records check of each citizen
13172
Ordinance No. 3135
Page 2 of 5
;%W selected for appointment shall be conducted prior to appointment.
Each appointed citizen member shall have completed the Chandler
Police Department's Citizens' Academy or complete the Academy
within one (1) year of their appointment.
(e) Citizen members of the panel shall receive no compensation for
their services as panel members.
10-11.3 Police Department Members Designated.
(a) The Chief of Police shall select six (6) police department
employees, three (3) of whom are alternates, to serve as members
of the panel.
(b) The three (3) police members shall consist of one (1) Division
Commander, who shall serve for an indefinite term, one (1) first
line supervisor, and one (1) line officer, both of whom shall serve
for a two year term. Alternates shall consist of (1) Division
Commander, who shall serve for an indefinite term, one (1) first
line supervisor, and one (1) line officer, both of whom shall serve
for a two year term. Alternates may serve on the panel only in the
absence of their counterpart.
I.. (c) The appointed Division Commander shall serve, in addition to his
or her duties as a panel or sub -panel member, coordinate the
mailings, meeting rooms and staffing required in order to conduct
meetings of the panel and sub -panels.
10.11-4 Powers and Duties.
The Chandler Citizen's Panel for Review of Police Complaints and Use of
Force shall have the following powers and duties:
(a) To establish such rules and regulations as it deems necessary for its
government and for the faithful performance of its duties; to set a
time for meetings which shall be held as needed if there is business
to transact; to establish the manner in which special meetings shall
be held and the notice to be given thereof; and to provide that eight
(8) citizen members and three (3) police members shall constitute a
quorum.
(b) To require attendance of the members at regular meetings and to
provide that absence from three (3) consecutive regular meetings
without consent of the panel shall be deemed to constitute the
resignation of such member and such position shall thereupon be
deemed vacant.
13172
Ordinance No. 3135
Page 3 of 5
(c) To meet in sub -panels selected by the City Manager and conduct a
review of the record of the following:
(1) All police shootings and police incidents when direct
physical force by the police results in serious physical
injury or death. Serious physical injury shall mean that as
defined in A.R.S. § 13-105.34.
(2) The findings of the Police Department's investigation of
unsustained, unfounded, or exonerated citizen complaints,
when that citizen requests a review of the Police
Department's findings. A request for review must be made
within thirty (30) days from the date the citizen is notified
of the findings of the Police Department investigation.
(3) Any Police Department incident, at the request of the Chief
of Police.
(d) After a review of the record, each review panel shall make one of
the following recommendations in a report to the Chief of Police:
(1) Agree with the findings of the Police Department
investigation.
(2) Disagree with the findings of the Police Department
investigation.
(3) Recommend to the Chief of Police that further investigation
is warranted.
(4) Upon review of a use of police force incident, the review
panel shall make a further recommendation as to whether
the use of police force was within Police Department
policy.
The recommendation shall be made within six (6) months of
receiving the police department report pertaining to a complaint.
The panel may extend the period for making a recommendation for
up to one (1) year upon a majority vote of the panel.
(e) The panel may make recommendations to the Chief of Police
concerning training programs, revisions of policies or procedures,
commendable actions, preventive or corrective measures except for
employee discipline and community concerns regarding police
action and procedures.
13172
Ordinance No. 3135
Page 4 of 5
(f) Three (3) citizen members and two (2) police members shall
constitute a quorum for a sub -panel.
(g) The meetings of the sub -panels dealing with confidential personnel
matters shall be executive sessions and shall be subject to the
confidentiality of A.R.S. § 38-431.03.
(h) The panel shall make a report each July to the Chandler City
Council of the number of reviews they have conducted and the
recommendations they have made during the past year.
10-11.5 Review with the City Manager.
The Chief of Police shall review the recommendations of the Review
Panel and sub -panels with the City Manager every quarter. The Chief
may review recommendations with the City Manager more often, if he
deems it necessary or for the good of the City or the Police Department to
do so.
INTRODUCED AND TENTATIVELY APPROVED by the City Council of the City of
Chandler, Arizona, this 11 day of PI", 2000.
CITY CLEW
MA
PASSED AND ADOPTED by the City Council of the City of Chandler, Arizona, this,_ S day of
u 32000.
CITY CLERI;
13172
Ordinance No. 3135
Page 5 of 5
CERTIFICATION
I HEREBY CERTIFY that the above and foregoing Ordinance No. 3135 was duly passed and
adopted by the City Council of the City of Chandler, Arizona, at a regular meeting held on the
=� day of 2000, and that a quorum was present thereat.
APPROVED AS TO FORM:
ATTORNEYCITY
PUBLISHED:
13172
el? P02 AUG oe '03 14:19
ORDINANCE NO. 2041
AN ORDINANCE OF THE COUNCIL OF THE CITY
OF CASA GRANDE, ARIZONA, ESTABLISHING A
POLICE ADVISORY BOARD
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CASA GRANDE,
ARIZONA, as follows:
Section 1. Establishment
There is hereby established a Police Advisory Board. The board shall be
composed of seven (7) members appointed by the Mayor and approved by the Council.
Section 2. Selection of Board Members
In recruiting and selecting members of the board, the Mayor and Council shall seek
to reflect the diversity of our City's population in order that the Police Department may
receive input from a broad spectrum of interests, views and concerns. In pursuit of that
objective, the Mayor and Council should seek board members from different personal,
professional, ethnic and cultural backgrounds as well as from different geographic areas in
the City.
Section 3. Term of Office
The members appointed to the board shall serve staggered terms. Three of the initial
board members, as determined by lot, shall serve a one (1) year term. The remaining initial
board members shall serve a two (2) year term. Thereafter, the term of office for a board
member shall be two (2) years. The Mayor and City Council shall fill a vacancy during a
term in office for the remainder of the term in the same manner as the original appointment.
Absence from three consecutive regularly scheduled meetings by any member of the board.
shall be deemed to constitute the resignation of the member.
Section 4. Officers
The board shall nominate and elect a chairperson to serve for a one-year term.
Section 5. Staff Representative
The Chief or his designee shall serve as the staff representative to the board.
Section 6. Meetines
A. Regular board meetings shall be held no less than on a quarterly basis, the second
Thursday of each calendar quarter, at 7:00 p.m. or more frequently for cause.
Special meetings will require a 24-hour notice.
B. A quorum shall consist of four (4) board members.
C. All meetings will be recorded on audiotape.
917 P03 AUG 08 '03 14:19
Section 7. Powers and Duties Generally
The Police Advisory Board shall have the following powers and duties:
A. The board shall establish, with the written approval of the Mayor and
Council, such rules as it deems necessary for the faithful performance of its
duties, provided such rules do not conflict with applicable laws.
13. The board shall advise and consult, through the chairperson, with the Chief
of Police as to the items to be included on the meeting agenda prior to
preparation and distribution of the agenda by the Chief of Police.
C. The affirmative vote of four (4) members shall be required for passage of
any matter before the board.
D. The board shall review and approve the official minutes of all board
meetings, as prepared by a staff representative of the police department,
prior to transmittal to the City Council.
E. The board shall identify public safety and law enforcement issues that are of
concern to the community or a segment of the community and provide
recommendations to the department regarding how those issues should be
addressed. Among the issues the board should consider addressing are the
following:
„�,, • Excessive force concerns;
• Racial profiling concerns;
• Community I police communications and relations;
• Improving ethnic and gender diversity in the department
through recruitment;
• Enforcement activities or programs;
• Criminal activity in specific areas or city wide;
• Traffic violations concerns;
• Juvenile crime and juvenile activities; and
• Crime in or around schools
F. The board will work with the department to promote and encourage a
community policing approach to law enforcement that:
• Reflects a concem for the overall well-being of the community;
• Seeks to address underlying causes and problems;
• Deals with the combination of physical and social issues that are
at the heart of many community problems;
• Requires active involvement by community residents;
• Requires partnerships and involvement sometimes beyond law
enforcement to be effective; and
• Establishes a strong relationship between the Department and the
`" "" community based on trust and mutual respect.
B17 PO4 AUG Oe '03 14:20
G. The board shall promote communication between the department and the
community by encouraging citizens from all segments of the community to
present their views, concerns and complaints about crime and law
enforcement issues in our city. In pursuit of this objective, the board shall
actively seek out and consider the views and concerns of citizens from the
many racial, ethnic, cultural, socio-economic and minority groups that make
up our diverse community.
H. The board may allow citizens to express complaints regarding allegations of
specific instances of police misconduct. The board shall advise the
complainant of the Police Department's procedure for handling such
complaints and provide information about how the complaint can be filed. If
the complaint raises an issue of general concern to the community or a
segment of the community, the board may set the issue on the agenda for a
later meeting at which it may consider the issue and offer its
recommendations to the department regarding how it should be addressed.
I. The board shall submit an annual report each July to the Mayor and Council
regarding the activities of the board. At the board's request, the Chief shall
prepare the annual report on behalf of the board for the board's adoption.
The report shall include a summary of the issues reviewed by the board, any
recommendations made by the board and any actions the department has
taken as a result of those recommendations. In addition, from time to time,
the board may request the opportunity to address the Mayor and Council at a
regularly scheduled Council meeting regarding crime or law enforcement
issues.
PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande,
Arizona, this 2nd day ofu7anuazy 2001.
ATTEST: ) APPROVED AS TO FORM:
• j
City Clerk Assistant Attley
RESOLUTION NO. 2003-16
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, RELATING TO CONSOLIDATION OF LAW
ENFORCEMENT SERVICES.
WHEREAS, the current two -agency law enforcement system involving both the
Sheriff's Department and the Marshal's Department is an expensive duplication of services that
would be a questionable financial burden on taxpayers in good fiscal times and is an intolerable
burden upon them in these difficult fiscal times; and
WHEREAS, the existence of two law enforcement agencies in the same Town has
created great controversy within the Town, which has divided the people and hindered law
enforcement operations; and .
WHEREAS, the additional funds spent on dual agency law enforcement could be better
spent on other necessary services, especially for our seniors and youth, or on tax cuts for our
residents; and
WHEREAS, the Maricopa County Sheriff's Department has provided quality law
enforcement services to the people of Fountain Hills for over a quarter of a century; and
WHEREAS, a thorough and complete review of law enforcement services in Fountain
Hills by a professional and reputable management consulting firm commissioned by the Town
recently advised the Town to transfer almost all law enforcement services to the Sheriffs
Department; and
WHEREAS, the taxpayers of Fountain Hills can save anywhere from one half million
to three quarters of a million dollars per year by making the Sheriff s Department our sole police
agency; and
WHEREAS, the taxpayers of Fountain Hills can additionally save potentially hundreds
of thousands of dollars in police overtime costs for high profile investigation cases by making
the Sheriffs Department our sole police agency because unlimited detective overtime is already
built into its contract; and
WHEREAS, the Marshal's Department is currently at an extremely low staffing level
due to recent resignations, thus making this an opportune time to switch to the Sheriffs
Department with minimal negative impact on staff, and
WHEREAS, other police agencies are hiring police officers, including the Sheriffs
department that has reached out to our Marshal's Deputies, which will provide currently
employed Marshal's Deputies with potential alternative police employment opportunities; and
9196 00h..\2003-16 Law enforcement consolidationres doc
4.4-03.2
Im
WHEREAS, the constant uncertainty and apprehension among both Sheriffs
Department and Marshal's Department personnel caused by either group not knowing their
career futures in Fountain Hills is unfair to them and their families, and
WHEREAS, the Town cannot bear the extraordinary startup costs of its own police
department now or in the foreseeable future.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS, ARIZONA as follows:
SECTION 1. That the Town Council of the Town of Fountain Hills (the "Town
Council") hereby directs the Town Manager to immediately begin taking all necessary steps to
change the delivery of law enforcement services in Fountain Hills from its present expensive,
inefficient and controversial dual agency model to a single agency model with said services
being provided by the Maricopa County Sheriffs Department with the start of the coming fiscal
year being the target date for such transition.
SECTION 2. That the Town Council further directs the Town Manager to cause local
code enforcement and animal control duties to be transferred to less expensive civilian Town
employees.
SECTION 3. That such changes be made subject to any legal limitations imposed upon
the Town by the U.S. Department of Justice due to past acceptance of grants, but that all efforts
be made by the Town Manager and Town Attorney to release or minimize the Town from said
grant limitations as soon as possible and to transfer any remaining grant staffing responsibilities
to Sheriffs Department personnel.
SECTION 4. That the Town Manager is hereby authorized and directed to take all steps
necessary to provide the Town Council with an outline of his research and recommendation on
the position of Town Marshal/Public Safety/Emergency Preparedness Director during the 2003-
04 budget process.
SECTION 5. That the Town Manager is hereby authorized and directed to take all steps
necessary to provide the Town Council with a plan for formation of a citizens Public Safety
Commission.
SECTION 6. That the Town Manager is hereby authorized and directed to take all steps
necessary to pursue intergovernmental agreements with neighboring communities to enhance the
Town's emergency preparedness and public safety contingency plans.
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PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills.
Arizona, April 3, 2003.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
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APPROVED AS TO FORM:
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Andrew J. McGuire, Town Attorney
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Emergency Management Coordinator
JOB OBJECTIVES
To serve as the Town's liaison on emergency preparedness issues, coordinating training
programs and emergency operations drills, and assisting departments with their emergency and
mitigation plans, response and recovery activities. Assist in evaluating emergency service
contracts.
SUPERVISION RECEIVED
The Emergency Management Coordinator reports to the Town. Manager and works only under
the most general supervision. Work is evaluated primarily on the basis of results achieved.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Manages the daily activities and coordination of Town's emergency management
program and services.
• Reviews the Town of Fountain Hills emergency plans to identify and resolve hazards and
potential shortfalls in preparedness for community emergencies.
• Provides or coordinates training and instruction in disaster preparedness, emergency
operations and procedures with State and regional emergency management programs,
orientations, drills and exercises.
• Serves as liaison to state emergency management agency (ADEM) and Maricopa County
Emergency Management.
• Administers the Emergency Management Program budget, supplies, grants and reporting
compliance requirements.
• Coordinates the response and recovery activities of departments, organizations and
agencies involved in disasters.
• Establishes, implements and evaluates operational emergency response systems such as
alerting the public, recalling personnel, managing resources and cost recovery.
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• Responsible for ensuring that all emergency management documents, manuals, plans and
recall lists are up to date.
• Identifies resources and/or agencies available to the Town of Fountain Hills in the event
of an emergency. The resources should include, but are not limited to, other agencies,
available equipment and manpower.
• Initiates, develops and delivers public outreach and awareness campaigns, public service
announcements and media releases for emergency and non -emergency information.
• Develops marketing materials, pamphlets, brochures and instruction manuals on
emergency awareness, preparedness and safety procedures.
• Responsible for investigations of all liquor, alarm and peddler licenses as required by the
state, county and Town. Prepares written reports with recommendations on all
investigations.
• Reviews liquor license applications.
• Acts as liaison with law enforcement and fire departments, focusing on contract,
negotiation and developing accountability measurements.
1 • Assists in reviewing, evaluating and negotiating contracts for emergency services (police,
firw fire, medical, and animal control).
• Writes memos, Town Council reports, damage reports, and other administrative reports.
• Point person for homeland security issues.
• Resolves routine problems encountered in performance of work assignments.
• Performs other related duties as assigned.
KNOWLEDGE, SHILLS, ABILITIES
Knowledge of:
• Federal, State, regional, County and Town emergency operations plans and management
laws, statutes, rules, regulations, guidelines practices and procedures;
• Education and training methods and practices;
• Emergency management program development, administration and management;
• Geographical layout of local and regional area;
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• Computer hardware, software and peripherals;
• Customer service and public relations practices and procedures
Ability to:
• Communicate effectively in oral and written form;
• Develop and present public awareness education and training;
• Identify emergency hazards and develop a variety of resolutions;
• Administer and coordinate resources for emergency management;
• Research, analyze and interpret cost recovery regulations;
• Determine long range planning;
Y Establish and maintain effective working relationships with others.
• Work independently.
Skill in:
• Use of computers, databases, and software.
MINIMUM QUALIFICATIONS:
An Associate's Degree in Emergency Management or related field; five (5) years emergency
planning and disaster operations experience; or any equivalent combination of experience,
education and training which provides the knowledge, skills and ability to perform these duties.
ADDITIONAL REQUIREMENTS
An employee in this class is required to live within fifteen (15) miles of the Town limits, and
within the United States.
Physical Requirements:
Involves extended workdays outside the regular working hours to respond, manage and
investigate emergency response incidents.
Requires data entry, lifting, carrying, and transporting equipment weighing up to 50 pounds.
Vision and hearing is required to perform essential functions.
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Work Environment:
Work is performed in office and field environments.
May involve potential exposure to extreme weather conditions, extreme heat, hazardous
chemicals and materials, emergency disaster situations, body fluids, infectious diseases and air
and water borne pathogens when responding to and managing emergency situations.
Requires the safe use of a Town vehicle on Town business.
License or Certificate:
Must possess a valid Arizona Driver's License.
Certified Emergency Manager (CEM) is preferred.
FLSA Status: Exempt
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