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Home My WebLink About2004.0113.TCWSM.PacketNOTICE OF THE o WORK STUDY SESSION 30 d°N OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Vice Mayor Rick Melendez Councilwoman Leesa Stevens Councilman Mike Archambault Wally Nichols Councilwoman Kathy Nicola WHEN: TUESDAY, JANUARY 13, 2004 TIME: 6:00 P.M. - 8:00 P.M. WHERE: COMMUNITY CENTER Councilman John Kavanagh Councilwoman Susan Ralphe 13001 N. LA MONTANA DR. (BALLROOM #1) CALL TO ORDER AND ROLL CALL— Mayor Nichols ALL ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. 1.) DISCUSSION of a TOURISM PROGRAM with a presentation by the Fountain Hills Chamber of Commerce. 2.) ADJOURNMENT. DATED this 9`h day of January, 2. QX1,-/T z�? Bevelyn . Bend Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format. ipporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. E:\C1erk\AGENDAS\WS\2004\Work Session 1-13-04.doc Page 1 of 1 Last printed 1/12/2004 1:53 PM Fountain Hills Tourism Bureau A Division of the Fountain Hills Chamber of Commerce Organizational Guidelines Background Prior to September 2003, the Fountain Hills Tourism Council was operating as an ad -hoc committee of the Town of Fountain Hills, with funding provided through a Town Council approved budget appropriation to the Town's Parks, Recreation and Community Center Department. At its September 10, 2003 meeting, the Fountain Hills Chamber of Commerce Board of Directors approved the merger of the Fountain Hills Tourism Council into the Chamber of Commerce administrative operations, creating a "Fountain Hills Tourism Bureau" division. The Fountain Hills Tourism Council became the Tourism Bureau Advisory Board - an official committee of the FH Chamber of Commerce. The FH Chamber of Commerce is the fiscal agent for the Tourism Bureau. Funds raised or earmarked for the Tourism Bureau, including funds earmarked by the Town for the "Fountain Hills Tourism Council (henceforth "Bureau")" are used solely for and at the discretion of the Tourism Bureau, and are not used for any other purpose. Activities of the Tourism Bureau are subject to the authority of the FH Chamber of Commerce Board of Directors. Tourism Bureau personnel and/or contractors will serve under the advisory direction of the Tourism Bureau Advisory Board, and under the employer authority of the Executive Director of the Fountain Hills Chamber of Commerce. Officers and Directors The Tourism Bureau Advisory Board shall be comprised of 17 voting members. 14 of these members shall be elected or appointed to two year terms, and 3 are permanent ex-officio members. Members are elected to serve 2 year terms, and may serve 2 consecutive terms. Terms shall be staggered to provide for renewal/election of three (3) seats each year. Vacancies on the Advisory Board may be filled either by election by the Board from among nominees, or by appointment by the Advisory Board chair with the approval of a four -fifths majority of the Advisory Board. Advisory Board members filling a vacancy may serve two subsequent full terms if the term they are initially assuming is more than one-half completed. From time to time, additional individuals may be invited to join in meetings of the Advisory Board — including on an on -going basis as non -voting members of the Advisory Board. The 17 voting members shall comprise the Executive Committee of the Advisory Board. Officers shall be elected annually by the Advisory Board to the positions of Chair, Vice Chair, Secretary/Treasurer and Immediate Past Chair. The Executive Director of the Fountain Hills Chamber of Commerce shall serve as a permanent ex-officio officer of the Tourism Bureau Advisory Board. M FHTB Org Doc Page 2 A Nominating Committee comprised of the Immediate Past Chair, the current Chair, and one Advisory Board member appointed by the Chair shall perform the duties of determining nominees for the election/renewal of Advisory Board members. All terms shall be served commensurate with the established fiscal year, and nominations and elections/renewals shall be completed not less than 30 days before the beginning of the new fiscal year. Members of the Advisory Board shall be elected to consistently provide representation from sectors of the tourism/business community as such: Lodging: 3 members Attractions: 2 members Golf Courses 2 members Restaurants: 1 member Transportation: 1 member Retail Shopping: 1 member Tourism/Travel Services 1 member At Large 3 members In addition, the executive director of the Fountain Hills Chamber of Commerce, an appointee of the Town of Fountain Hills, and an appointee of the Fort McDowell Yavapai Nation shall have permanent ex-officio seats on the Advisory Board. These seats may be occupied by the executives themselves or by their official designees. Fiscal Year The fiscal year of the Tourism Bureau shall begin July 1 and end June 30 of each year. Meetings Meetings of the Fountain Hills Tourism Bureau Advisory Board are held at such times and places as may be determined by action of the Council. Mission Statement The mission of the Tourism Bureau of the Fountain Hills Chamber of Commerce is to market and promote the Fountain Hills / Fort McDowell destination regionally, nationally and internationally for the purpose of incrementally increasing visitor -related business activity in order to expand the area economy, augment tax revenues and generally provide for the enhancement of the quality of life of the residents of the community. Goals and Objectives 1. Through a cooperative Chamber/Town/Tribal initiative, create and implement a marketing plan to effectively promote the area as a destination. 2. Develop a plan to provide annually increasing funding through a "performance -based" dedicated funding formula. 3. Set standards to project and maintain the highest level of quality service and value for visitors. 4. Support and encourage the growth and development of the hospitality and tourism industry in the Fountain Hills / Fort McDowell destination area. 5. Coordinate efforts and work with local, regional and state authorities and related organizations and businesses. (Revised 01/06/04)