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HomeMy WebLinkAbout2004.0701.TCREM.PacketNOTICE OF REGULAR AND EXECUTIVE SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Wally Nichols Vice Mayor Mike Archambault Councilman Keith McMahan Councilman John Kavanagh Councilwoman Kathleen Nicola Councilman Ed Kehe Councilman Jay Schlum WHEN: THURSDAY, JULY 19 2004 TIME: 6:00 P.M. EXECUTIVE SESSION 6:30 P.M. REGULAR SESSION WHERE: TOWN HALL COUNCIL CHAMBERS, BUILDING B 16836 E. PALISADES BLVD., FOUNTAIN HILLS, AZ (Executive Session will be held in the Building A Teleconference Room) PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a sneaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Council Members. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. • CALL TO ORDER AND ROLL CALL — Mayor Nichols E:\Clerk\AGENDAS\REGULAR\2004\Regular Session 7-1-04.doe Page 1 of 3 Last printed 6/28/2004 11:38 AM 1.) Pursuant to A.R.S. §38-431-03.A.3, VOTE TO GO INTO EXECUTIVE SESSION FOR: Discussion or consultation for legal advice with the attorney or attorneys of the public body. (Specifically, Ljubomir Atanasoff vs. the Town of Fountain Hills) 2.) RETURN TO REGULAR SESSION • CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Nichols • INVOCATION — Councilman John Kavanagh • ROLL CALL — Mayor Nichols • MAYOR'S REPORT — Mayor Nichols to read a proclamation recognizing the efforts of volunteers involved with the Community Emergency Response Team. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are property noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA *1.) CONSIDERATION of approving the COUNCIL MEETING MINUTES of 6/8/04 and 6/17/04. *2.) CONSIDERATION of the PRELIMINARY AND FINAL PLAT of the "Edbear Twins Condominiums", a two -unit condominium declaration of an existing duplex located at 12205 N. Fountain Hills Boulevard, aka Final Plat 206, Block 8, Lot 5. Case Number S2004-02. *3.) CONSIDERATION of the PRELIMINARY AND FINAL PLAT for " PJW Condominiums", a two -unit condominium declaration of an existing duplex located at 15079 Escondido Drive, aka Final Plat 432, Block 2, Lot 4. Case Number S2004-08. *4.) CONSIDERATION to approve the FINAL PLAT of "Lot 43, Block 1, Plat 505-13", a replat to join a portion of Tract "C" with Lot 43, located at 16040 N. Boulder Drive; Case #S2004-09. *5.) CONSIDERATION to approve the PRELIMINARY AND FINAL PLAT for "The RTW Office Condominiums", a 10-unit office condominium project, located at 13215 N. Verde River Drive, aka Final Plat 208-13, Case# 2004-11. *6.) CONSIDERATION to approve the PRELIMINARY AND FINAL PLAT for "Sandman, A Condominium", a 2-unit residential condominium project, located at 14424 Ibsen Drive, aka Final Plat 111, Block 5, Plat 2, Lot 2;Case# S2004-10. *7.) CONSIDERATION of RESOLUTION 2004-29 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the easterly property line of Lot 7, Block 6, Plat 203 (16507 E. Emerald Drive) as recorded in Book 149 of Maps, Page 29, Records of Maricopa County, Arizona, with stipulation. EA04-08 (DAC, Inc.) *8.) CONSIDERATION of RESOLUTION 2004-30 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the northerly property lines of Lot 23, Block 1, Plat 506C (14940 E. Golden Eagle Boulevard) as recorded in Book 159 of Maps, Page 31, Records of Maricopa County, Arizona. EA04-09 (Forsberg). *9.) CONSIDERATION of the SPECIAL EVENT REQUEST submitted by Thunderbird Artists for the Fountain Hills Fine Art and Wine Affaire scheduled for Friday, Saturday and Sunday, March E:\Clerk\AGENDAS\REGULAR\2004\Regular Session 7-1-04.doc Page 2 of 3 Last printed 6/28/2004 11:38 AM 25, 26 and 27, 2005 from 10:00 a.m. to 6:00 p.m. The event will require the closure of Avenue of the Fountains from Verde River Drive to La Montana Drive. *10.) CONSIDERATION of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Downtown Business Community for the Fountain Hills Fine Art & Wine Tasting Affaire scheduled for March 25, 26, and 27, 2005, from 10:00 a.m. to 5:00 p.m. on 5 min Avenue of the Fountains. REGULAR AGENDA 11.) CONSIDERATION of RESOLUTION 2004-28 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located at the westerly and southerly property lines of Lot 23, Block 3, Plat 505C (16450 Skyridge Lane) as recorded in Book 158 of 10 min Maps, Page 42, Records of Maricopa County, Arizona, with stipulation. EA04-07 (Hewitt) 20 min 12.) CONSIDERATION of approving the AVENUE OF THE FOUNTAINS CONCEPT PLAN. 20 min 13.) CONSIDERATION of revising the COUNCIL'S GOALS for fiscal year 2004-05 and an update on the progress to date on goals. 20 min 14.) CONSIDERATION of RESOLUTION 2004-34, adopting the Town of Fountain Hills Policy and Procedures for Proposition 202 Funding. 10 min 15.) CONSIDERATION of processing an application for Proposition 202 funding from the Fort McDowell Yavapai Nation through the Town of Fountain Hills for the FOUNTAIN HILLS SHERIFF'S POSSE in the amount of $10,500. 10 min 16.) CONSIDERATION of processing an application for Proposition 202 funding from the Fort McDowell Yavapai Nation through the Town of Fountain Hills for the TOURISM BUREAU of the Fountain Hills Chamber of Commerce in the amount of $100,000. 5 min 17.) CONSIDERATION of ORDINANCE 04-11, levying upon the assessed valuation of the property within the Town of Fountain Hills, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount of estimated to be required in the annual budget, to provide funds for bond redemptions, for the purpose of paying interest upon bonded indebtedness; all for the fiscal year ending the 301' of June, 2005. 5 min 18.) COUNCIL ASSESSMENT AND REVIEW of the meeting to identify procedural strengths and weaknesses and discuss possible improvements for future meetings. 5 min. 19.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 20.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 8:30 p.m. 21.) ADJOURNMENT. DATED this 25 h day of June, 2004 i Bevely . nder, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information & In large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. E:\Clerk\AGENDAS\REGULAR\2004\Regular Session 7-1-04.doc Page 3 of 3 Last printed 6/28/2004 11:38 AM Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Administration Consent:❑ Regular:[--] Meeting Date: 7/01/2004 Contact Person: Pickering Requesting Action:❑ Tvpe of Document Needing Anaroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Proclamation Council Prioritv (Check ADDroDriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:® ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: MAYOR'S REPORT - Proclamation to be read by Mayor Nichols Staff Recommendation: Fiscal Impact: No $ Purpose of Item and Background Information: To recognize the efforts of volunteers involved with the Community Emergency Response Team. List All Attachments as Follows: Proclamation Type(s) of Presentation: Proclamation to be read by the Mayor Signatures of Submitting Staff: Department H To*-W�4anager / Designee Budget Review (if item not budgeted or exceeds budget amount) c:\documents and settings\bbender.puttland\local settings\temporary internet files\olk7a\7-1-04 agenda cover sheet.doc TOWN OF FOUNTAIN HILLS PROCLAMATION OFFICE OF THE MAYOR WHEREAS, the Federal Emergency Management Agency of the Department of Homeland Security created the Citizens Corps Councils to include the Community Emergency Response Teams; and WHEREAS, the Federal Emergency Management Agency has been promoting the nationwide use of Community Emergency Response Teams since 1994; and WHEREAS, the Community Emergency Response Teams are groups of volunteer citizens throughout the United States; and WHEREAS, the Community Emergency Response Teams are trained to standards set by the Federal Emergency Management Agency to better prepare themselves in the event of a community wide emergency; and WHEREAS, the Town of Fountain Hills recognizes the efforts of these citizens to better prepare themselves for emergency situations. THEREFORE, I, W. J. NICHOLS, MAYOR of the Town of Fountain Hills, Arizona, recognize the efforts of volunteer members of Community Emergency Response Teams and urge all citizens to become better prepared in the event of a community wide emergency. N� 3 4p �• 02 t9a9 that is An"' Attest: �. Bevelyn J. Bq�der, TKwn Clerk Town of Fountain Hills To Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 7/1/04 Submitting Department: Administration Contact Person: Pickering Consent:® Regular:❑ Requesting Action:® Tvpe of Document Needing ADDroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: draft minutes Council Prioritv (Check Apnronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: CONSIDERATION of approving the COUNCIL MEETING MINUTES of 6/8/04 and 6/17/04. Staff Recommendation: Approve Fiscal Impact: No $— Purpose of Item and Background Information: Approve the draft minutes for archival purposes. List All Attachments as Follows: Draft minutes from 6/8/04 and 6/17/04. Type(s) of Presentation: None Signatures of Submitting Staff: .,�_ Department \ C . Town Manager Budget Review (if item not budgeted or exceeds budget amount) Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department': Pub. Works Consent:® Regular:❑ Meeting Date: 7/l/04 Contact Person: Molly Bosley, Planning/Zoning Administrator Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Anoronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: CONSIDERATION of the PRELIMINARY AND FINAL PLAT of the "Edbear Twins Condominiums", a two -unit condominium declaration of an existing duplex located at 12205 N. Fountain Hills Boulevard, aka Final Plat 206, Block 8, Lot 5. Case Number S2004-02. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request is for approval of the Preliminary and Final Plat "Edbear Twins Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. List All Attachments as Follows: Staff Report; Final Plat "Edbear Twins Condominium", Application Type(s) of Presentation: N/A Signatures of Submitting Staff: Budget Review (if item not budgeted or exceeds budget amount) Town Manager / Designee ) TOWN OF FOUNTAIN HILLS PLANNING & ZONING DIVISION �,. STAFF MEMO TO: Planning & Zoning Commission T: June 21, 2004 FR: Molly Bosley AICP, Planning & Zoning Administrator Case # S2004-02; Preliminary and Final for Edbear Twins Condominiums JI�at M LOCATION: 12205 N. Fountain Hills Boulevard, aka Final Plat 206, Block 8, Lot 5 REQUEST: DESCRIPTION: Consider the Preliminary and Final Plat for "Edbear Twins Condominiums", a 2-unit condominium project. OWNER: APPLICANT: EXISTING ZONING: EXISTING CONDITION: LOT SIZE: Edbear Construction, Inc. Edbear Construction, Inc. "R-2" Developed 0.23 acres SURROUNDING LAND USES AND ZONING: NORTH: 2-unit condominium; zoned "R-2" SOUTH: 2-unit condominium; zoned "R-2" EAST: Single-family residential; zoned "R-2" WEST: Ironwood Wash; zoned "R1-35" SUMMARY: This request is for approval of the Preliminary and Final Plat "Edbear Twins Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The Planning & Zoning Commission approved this plat at their June 24, 2004 meeting. The owner, Edbear Construction, Inc., has chosen to convert a two -unit duplex and record a Declaration of Condominium to sell the units individually. The livable area in each unit is 1,785 square feet. Both units have a 2-car garage and covered patio. The property meets all underlying requirements of the zoning district. RECOMMENDATION: Staff recommends approval of S2004-02; Preliminary and Final Plat "Edbear Twins Condominiums" with the stipulation that the applicant will address all noted plat corrections to the Town's satisfaction including removing zoning information, verifying bearings/measurements, and setting corner pins. TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT Date Filed Fee Paid ®. 'Accepted By, 4 Condominium Name L ct e— It Condominium Address I'ktt n i Legal Description of Lot/Parcel Being Platted Plat Parcel Size � . Z Number of racts General Plan Land Use Designation pp J Density Requested (Dwelling U i:::;L Applicant Address e3�3� Al. Owner Address • Attachments (Please list) Block Lot(s) Number of Units nd Zoning �x w/0,1.4 / le - Day Phone 51 Z-e . l P Day Phone City I ST Zip e. �< Signature of Owner I HERBY AUTHORIZE (Please Print' Gate TO FILE THIS APPLICATION. rn Subscribed and sworn before me this of _ x da My Commission Expires T)t�'C Notary public OFFICIAL SEAL kKRISTY BEHAN .—WPegqhc - State of Arizona IMP 1 tJOPA COUNTY T � �441' FcW4f4, P.X(2{Les ec. , Fee Schedule Attached 2 NOTICE TO PROPERTY OWNER OF APPEAL RIGHTS UNDER A.R.S. § 9-500.12. A.R.S. § 9-500.12.A. requires you, as a property owner, to be notified that if you have requested from the Town of Fountain Hills approval for the use, improvement or development of real property and an official or an administrative agency of the Town has made a final determination that as a condition of your approval, you must either make a dedication or an exaction and you wish to appeal the required dedication or an exaction, there is a process in place for that appeal. The Town of Fountain Hills has retained Mr. Richard W. Garnett, 7272 East Indian School Road, Suite 109, Scottsdale, Arizona 85251, to serve as a hearing officer pursuant to A.R.S. § 9-500.12.A. This right of appeal of a dedication or exaction required does not apply to those dedications or exaction required in a legislative act of the town Council that does not give discretion to an administrative agency or an official to determine the nature or extent of the dedication or exaction. The appeal must be in writing and signed by the property owner and should be mailed or filed with the hearing officer within thirty days after the final determination is made. There is no charge for filing the appeal. The hearing officer shall schedule a time for a hearing no later than thirty days after the receipt of the appeal. You as a property owner will be given at least ten days notice of the time for the hearing of the appeal and only you may agree to a shorter time period. At the hearing, the Town of Fountain Hills will have the burden to establish that there is an essential nexus between the dedication or exaction asked of you and a legitimate governmental interest. The Town will farther have the burden to show that the proposed dedication or exaction is roughly proportional to the impact of the proposed use, improvement or development of your parcel or parcels of land. The hearing officer shall decide the appeal within five working days after your appeal is heard. If the hearing officer either modifies or affirms the requirement of the dedication or exaction and you as the property owner are aggrieved by the decision, you may file, within thirty days after the hearing officer has rendered a decision, a complaint for a trail de novo in Superior Court on the facts and law regarding theissue of the condition or requirement of the dedication or exaction. At the Superior Court, the Judge has the authority to award reasonable attorney fees incurred in the appeal and the trial to the prevailing party. The court may also award damages as are deemed appropriate to the land owner to compensate for direct and actual delay damages but only upon a finding that the Town of Fountain Hills acted in bad faith in requiring the dedications or exactions. A.R.S. § 9-500.12. contains legal rights that are for the benefit of property owners and this sheet should not be relied upon as anything more than a notice that Statute exists and that you, as a property owner, have rights. For a further and detailed explanation of your rights, you should contact your own attorney. The Town Staff has -been specifically directed not to answer any questions regarding the appeal process or the trial in Superior Court. You may, however, obtain at no charge a copy of any of .the written material necessary for you to pursue your rights under this Statute including, but not limited to, a copy of all Staff reports concerning your property and minutes of any meeting of the Board of Adjustment, the Planning and Zoning Commission or the Mayor and Council concerning your property. I, as the property owner, certify that I have received a copy of the above and understand my rights, Prol2erty Owner Printed Namei�nature f"1 U -z Z -_ 8 ��UWWOz iffi m �o ��'W�Wb �•�� b����7aoei � 3 Ba�T a a L Q El J N Y 5 z O a Z a _w l O LL ;t RpP� 0 so-* *c NNN-0 s 40" CIO oe �� %j AIR 50- we; 12 P $e mop e� 3 id yg z�gb a e� a �y ttl3 tJ�� d g3 S bey ��i> Xp 9 '� e RH Rig bi;" IMP WY o| k | I � ! we 'Me M.61 § T s § � kq n S � � § ® | k u M'Et L � I �|} %04 as k �|§)k �— q � § } � _ § § & § \ � - | �2 � m � Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Pub. Works Consent:® Regular:❑ Meeting Date: 7/1/04 Contact Person: Molly Bosley, Planning/Zoning Administrator Requesting Action;® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv(Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: CONSIDERATION of the PRELIMINARY AND FINAL PLAT for "PJW Condominiums", a two -unit condominium declaration of an existing duplex located at 15079 Escondido Drive, aka Final Plat 432, Block 2, Lot 4. Case Number S2004-08. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: This request is for approval of the Preliminary and Final Plat "PJW Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. List All Attachments as Follows: Staff Report; Final Plat "PJW Condominium", Application Type(s) of Presentation: N/A Signatures of Submitting Staff: Budget Review (if item not budgeted or exceeds budget amount) Town Manager / Designee `%W TOWN OF FOUNTAIN HILLS PLANNING & ZONING DIVISION STAFF MEMO TO: Plannin & Zoning Commission DT: June 21, 2004 FR: Molly Bosley AICP, Planning & Zoning Administrator� �; RE: Case # S2004-08; Preliminary and Final Plat for PJW Condominiums %�/v k­6 LOCATION: 15079 Escondido Drive; aka Final Plat 432, Block 2, Lot 4 REQUEST: DESCRIPTION: Consider the Preliminary and Final Plat for "PJW Condominiums", a 2-unit condominium project. OWNER: Paul J. Wisniewski, Wisniewski Family Trust APPLICANT: Richard J. Erickson EXISTING ZONING: 46R-2" EXISTING CONDITION: Developed LOT SIZE: 0.3959 acres SURROUNDING LAND USES AND ZONING: NORTH: SOUTH: EAST: WEST: SUMMARY: Caliente Wash Single-family; zoned "R-2" Undeveloped; zoned "R-2" Single-family; zoned "R-2" This request is for approval of the Preliminary and Final Plat "PJW Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The Planning & Zoning Commission approved this plat at their June 24, 2004 meeting. The owner, Paul J. Wisniewski, has chosen to convert a two -unit duplex and record a Declaration of Condominium to sell the units individually. The minimum livable unit size is 1,273 square feet and maximum livable unit size is 1,530 square feet. Both units have a 1-car garage and available on -site parking for a second vehicle. The property was developed under building permit number 2003-239 and meets all underlying requirements of the zoning district. RECOMMENDATION: Staff recommends approval of S2004-08; Preliminary and Final Plat "PJW Condominiums" with the stipulation that the applicant work with Town staff to clarify the parking for Unit A and correctly present available parking on the plat map. PBA 1 /02 0 (that �. ' *or The Town of Fountain Hills PUBLIC WORKS DEPARTMENT For Ue Caseofficial Manager:Oniy Planninq & Zoninq Division APPLICATION Area Specific Plan or Change Preliminary Plat General Plan Amendment Cut/Fill Waiver Plan of Development Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE OF THE REQUEST: PROJECT NAME c.J .1 t.+il�Nlf����Yl iT°��J;TFF r�r 1eC Mrs. wt: ; ^'� vim° s.✓lu����i =ti�-�� �:Y -nz : ,�=Day F hone L _ M r. Ms. Mrs. Mr. Ms. 0 Address: �� 71 Address: City: State: Zip:`�`� Day Phone City: State:._ Zip: Ifapplicatron is being submitted by someone other than the owner of the property under consideration, the section be/ow mi, be completed. ( -� SIGNATURE OF OWNER DATE �E - l I HEREBY AUTHORIZE �e"J" "'�sAi✓ TO FILE THIS APPLICATION. Please Print �+, Subscribed and sworn before me this 3� AeRICHARD C. ERICKS �day of •c, - Ari�n14� Maricopa County My Commission w lit My Commission Expires No ry P lic FILING DATE: Application Page 2 of 7 FEE PAID: ACCEPTED BY: (See Fee Schedule) The Town of Fountain Hills j o vAJ r✓4 %� yQ 1:40WIY LEGAL DESCRIPTION 'A�1 /No• %3.2, Plat Name Block Lot PROPERTY ADDRESS 29 o qW/U�, PARCEL SIZE (Acres) NUMBER OF UNITS PROPOSED ASSESSOR PARCEL NUMBER l ?6—(221253 TRACTS EXISTING ZONING: f PROPOSED ZONING Application Page 3 of 7 • E /f/ /aaaucw n.c you•isemba;6/awobi uowp :liow-a ; -� 1Vld Wf11NI1V00NOO 3AI80 0010NOOS3 'N 8999-Lre (09t) •oi 9t81-4CH (09t) 89Z56 VNOZI4V 'S1IIH NIV1Nn j 0310N SV z N 4. _r r 107 'Z N00�6 'Z�t iVjl b0-L 31 in5 '3,\V M3LA>18Vd 3 91C91 Wa0 n'.LN3MI30VNVN1 i DWIN33NION3 l\ ; 'y Har ' _ £ T ka3WD9iN11w swniNiw0GN00 nerd v 7��'1F]/13�.Hvn ; °Hia.3ur�H. wa]/�C_`1HGn .6 .WZ 5 ♦r/JiN+iCJ 's• i °Q4 Sb� 'it 01 6B 7Yig �rYs'a >r iwi _ =�kg m .p' €art 3v8$ z<ie a.ea z_ Zb� a �EEQE9€ 1EV9 My gv: U jo6n5e u� gcn 65 �� ti' e�';•ge< sagtes 1 co ga a �9°'' I6�. 7 d c z <m4> 3; a �, J Oj!di W3.919 N� <s �t5G6 c+ �.v'.�6 99� •S.. /O /(froW > ' C R _ U \ E 1 L: a o vy c4/ io �F ,yY`f�Cl o ` Q C © O O- U ic / n) �S.e ? ca "' / h :IHe aT,�'� (nJ39. �� ,tip'•: < .d 75 29 5;8 a.: � S ca <a s a, a, �i ;� g pa as $ s y<=3 = W S z� < X: Ws „ate aat ":a- Wq a 9 o a er O IG a k §� '1 JaU'JSiM `�\,(Ii WOBJUO WP :IIDW—i SNOLL�3S WnINIWOl1N0� 3Aj8Q OOi4N00S3 N 6LO9L 8999-Lf8 (oet) =ol StB I—L£9 (08�) 43LON SV i w esz 3 vNozlav 'sal NlviNno it t iOl 'Z �i0018 'Z_t lbid *OZ 31;fiS 1,t M31� 8Vd '3 9\L9i ( W210 C 911 '1N3W3ovNvw T ONItl33MON3 ; fo_, 9 tiav N Jl�}�W��1NOW swniNiwoalloO nerd v 0 Ln_, i. I' m U-) w AdIN3 �i o w � j �I m Q Z m � (2) O (/'% A2l1N3 =L m �I O O L.jI O p i ' l �NN ,ZZ a e .L VZ bl , L9'ZZ LIT n ,L9'SZ bl s,LCZ o+ r a wi N N s e m ZZ o V9 4l ^ �o ,9 C 6 ?'S ,Ll'9 '91 M ,L9'4S �js W J M Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 7/1/04 Submitting Department: Public Works Contact Person: Dana Burkhardt, Senior Planner Consent:® Regular:[] Requesting Action:® Type of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Annropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Final Replat "Lot 43 , Block 1, Plat 505-B", a replat to join a portion of Tract "C" with Lot 43, located at 16040 N. Boulder Dr.;Case #S2004-09. Staff Recommendation: Approve Fiscal Impact: No w,. Purpose of Item and Background Information: Patricia L. Vidalin has requested to amend the final plat for "Lot 43, Block 1, Final Plat 505-B", which would join a portion of Tract "C" to the existing lot. The subject portion of Tract "C" included in this application was deeded to the property owner of Lot 43 from MCO Properties, after the utility and drainage easements were abandoned in 1996. The purpose of this final replat is to "clean-up" the plat and provide the property owner greater use of the property by removing the common lot line. List All Attachments as Follows: Staff Report; Application & Final Plat reduction Type(s) of Presentation: None Signatures of Submitting Staff: it2;�� vol�zoll_ 1partment Head Budget Review (if item not budgeted or exceeds budget amount) Town Manager / Designee TOWN OF FOUNTAIN HILLS PLANNING DIVISION TOWN COUNCIL MEMO TO: Honorable Mayor Nichols and Town DT: June 16, 2004 Council FR: Dana Burkhardt, Senior Planner 6 RE: S2004-09; Final Replat of Lot 43, Block 1, Plat 505-B and a portion of Parcel "C". LOCATION: 16040 N. Boulder Drive; north side of Boulder Dr., between Hesperus Wash and Kim Dr. REQUEST: Consideration of the Final Replat of Lot 43, Block 1, Plat 505-B and a portion of Parcel "C", a lot join project. OWNER: Patricia L. Vidalin APPLICANT: Patricia L. Vidalin EXISTING ZONING: "R1-10" Single-family Residential Zoning District PARCEL SIZE: .269 acres SURROUNDING LAND USES AND ZONING: NORTH: Tract "C" and Single family residence; zoned "R1-10" SOUTH: Single family residence; zoned "R1-10" **O. EAST: Single family residence; zoned "R1-10" WEST: Single family residence; zoned "R1-10" SUMMARY: Patricia L. Vidalin has requested to amend the final plat for "Lot 43, Block 1, Final Plat 505-B", which would join a portion of Tract "C" to the existing lot. Lot 43 was developed for a single- family residence in 1994. In 1996, the Town Council adopted resolution 1996-45, which abandoned the public utility and drainage easements on Lot 43 and the subject portion of Tract "C". The subject portion of Tract "C" included in this application was deeded to the property owner of Lot 43 from MCO Properties, after the utility and drainage easements were abandoned in 1996. The purpose of this final replat is to "clean-up" the plat and provide the property owner greater use of the property by removing the common lot line. Due to the simplicity of this request and the fact that there are no offsite improvements, a fast track process is being allowed. EVALUATION: The existing lot size is .242 acres and is proposed for .269 including the subject portion of Tract "C". The property was previously disturbed during the development of the lot, in accordance with the provisions of the Zoning Ordinance. There is no Hillside Protection Easement required for this subdivision. The proposed replat is in conformance with the underlying zoning designation and meets all applicable Zoning and Subdivision Ordinances. �a.. RECOMMENDATION: Staff recommends approval of the "Final Replat of Lot 43, Block 1, Final Plat 505-B" and a portion of Parcel "C", with the following stipulations: 1) Remove all Public Utility and Drainage easements from the plat pursuant to resolution 1996-45, and address the noted plat corrections to the Town's satisfaction. Apr•I0• LUU4 I:OINM IYO•l114 Y• ..� PSA 1102 o� The Town of Fountain Hills k PUBLIC WORKS DEPARTMENT ftz91 Plannin & Zonin Division •,,,, A _ �*3at 3 Ate" 7 r Area Specific Plan or Change -R&A33161M Plat General Plan Amendment CUt(Fill Waiver Plan of Development Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE OF THE REQUEST: Lo T z-o i N PR03ECT NAME For Official Use Only (Ise Manager. Mrs. Applicant:- f "Rt�-lam 1... \rDAL trA Day Phone 46o-eio -935mod Mr. Ms. Address: 1k7Q`40 I'LEWL-DER `oR. aty A % N State: A-,Z- Zip: w 14 %S ✓ Mrs. Owner: I'A- 6- - V 11D,'S 1--' "A Day Phone Mr. 1bC��d�O r1 z M5. Address: �M,— City:�l-0unL2UtL State 8-2= Zip:. Tfappiicabbn is being submitted 4y a other dmn the owner of the property under avWderaVon, the m ctron b�eiow �tatstbe carnpiete�d SIGNATURE OF OWNS '� DATE 1! 4/ I HERESY AUTHORIZE W1'-RE-C> TO FILE THIS APPLICATION. Please Print Subscribed and sworn before me this 1 day of _ _ �,,_�p— �j4113- I a �;"NEBNGta►Y PublicMy Commission_Iry ,R, . -)Mira.: Alp :1 )Anr� FILING DATE: —A0 /L (4 FEE PAID: (See Fee Schedule) AppiccrHon Poge 2 of 7 eo f+oOes lip a ; 3 S� b b 4ey�b U. 0 H a J a w J Q Z LL aX v�V�g �bya b=7yt x! a q�b�8 A —e J &b HIPa � 011a-lI r Y Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 7/l/04 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Preliminary and Final Plat for "The RTW Office Condominiums", a 10-unit office condominium project; Case #S2004-11. Staff Recommendation: Approve Fiscal Impact: No _ Purpose of Item and Background Information: This request is for approval of the Preliminary and Final Plat "The RTW Office Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The Planning Commission unanimously recommended approval at their June 24, 2004 meeting. List All Attachments as Follows: Staff Report; Application & Final Plat reduction Type(s) of Presentation: None Signatures of Submitting Staff: ,. �' ..0! ANT in, Budget Review (if item not budgeted or exceeds budget amount) % V4-\ Town Manager / Designee TOWN OF FOUNTAIN HILLS PLANNING DIVISION TOWN COUNCIL MEMO TO: Chairman Downes and the Planning & Zoning Commission DT: June 17, 2004 FR: Dana Burkhardt, Senior Planner RE: Preliminary and Final Plat "The RTW Office Condominiums"; Case # S2004-11 LOCATION: 13215 N. Verde River Drive, aka Final Plat 208-B. REQUEST: Consider the Preliminary and Final Plat for "The RTW Office Condominiums", a 10-unit office condominium project. PROJECT MANAGER: DESCRIPTION: OWNER: APPLICANT: EXISTING ZONING: Dana Burkhardt, Senior Planner EXISTING CONDITION: LOT SIZE: The Rita Elias Survivors Trust George N. Elias, Trustee "C-2 Planned Shopping Overlay" Intermediate Commercial Zoning District Developed .406 acres 1%1W SURROUNDING LAND USES AND ZONING: NORTH: Commercial Offices; zoned "C-2 Planned Shopping Overlay" SOUTH: Vacant; zoned "C-2 Planned Shopping Overlay" EAST: Commercial Offices; zoned "C-2 Planned Shopping Overlay" WEST: Commercial Offices; zoned "C-2 Planned Shopping Overlay" SUMMARY: This request is for approval of the Preliminary and Final Plat "The RTW Office Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The owners, The Rita Elias Survivors Trust, have chosen to convert a ten -unit commercial office complex and record a Declaration of Condominium to sell the units individually. The building has a maximum condominium area of 2,072 square feet and a minimum condominium area of 651 square feet. The property was developed under building permit #99-409, and received a certificate of occupancy on Nov. 23rd, 2000. RECOMMENDATION: The Planning & Zoning Commission recommends approval of S2004-11; Preliminary Plat and staff recommends approval of the Final Plat "The RTW Office Condominiums". The Town of Fountain Hills NATURE OF THE REQUEST: PROJECT NAME Mrs. Mr. Ms. Mrs. Mr. Ms. PUBLIC WORKS DEPARTMENT Plannina & Zeninn nivicinr. PBA 1102 Saoo y — ) 1 Applicant:C Day Phoneme-� `�" r/ Address: 1 Qom +; 4rCity ,tate: Zip: Owner: �� �cLias� '�z,£�C Day Phone Address: City: State: Zip: Ifappiicaflon is being submitted by, someone other don the owner of Me property ,must be completed, underrnnsideratuMr, the section below�� SIGNATURE OF OWNER C- c 1 I HEREBY AUTHORIZE I"-C2o G na n It O ti ( P ► TO FILE THIS APPLICATION. Please Print Subscribed and sworn before me this day of 20 :�j AN U 2 L00' Application Pooe 2 of 7 My Commission .1�-� I . I ► cry FEE PAID: `1 �� 00 ACCEPTED (See Fee Schedule) PBA 1102 The Town of Fountain Hills LEGAL DESCRIPTION Plat Name - Block Lot PROPERTY ADDRESS PARCEL SIZE (Acres) U- 4 0G S` ASSESSOR PARCEL NUMBER 1 7 b- Z S- Z6 0 NUMBER OF UNITS PROPOSED / TRACTS EXISTING ZONING: G - ? PROPOSED ZONING Application v 9s O e� I n •✓ h I b<� G/ / H w ZI'll" N ua w _j i j4i w Z >� zz o r r- N w c" � b � b < s s /J x xxxxxxxxxx / m 4 j/ ���33333333333 / / A CL 33�a� A C Za V b6 k y$ A w AS j!j Icy XVN X134: i f., RN �1 r 31�b�� b W b n6�°� g� ill 1 , 4; 2 Y3: 888 b lozINX,�3Ib s 91 y w w S y N w O t` w w U U Z _O H U W N S II 1 II 1 II 1 II 1 II 1 11 1 II 1 11 1 II 1 II 1 II 1 II 1 II II 1 II 1 II 1 II 1 II 1 I � II 1 II 1 1 II uj 1 II V 1 II 1 II 1 II 1 I' II 1 II 1 la i II 1 11 1 II � u I II 1 II 1 ^ II II m�l b ii �1 II �1 LLII I L_3J GG - I I I h 1 g I II 1 II 1 II 1 II 1 u II 1 II 1 I' II 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 II 1 1 � 1 „ 1 b 1 U 2 b� „ � $� ii ids 0 Aa� a i i Q 99�i b a OA „ 1 ' U W N e 6 b >e a W Q li a Z , 0 >cr W J j Z a dui Z Z �— to =O r `'— N LL C9 N H W W N LL O N H W W N to k 51i� wm eoomn eo nvs m aasm Lq 1. n \I rl n r,I Q-.110 ___j J Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 7/1/04 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® TVDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Preliminary and Final Plat for "Sandman, A Condominium", a 2-unit residential condominium project.; Case #S2004-10. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This request is for approval of the Preliminary and Final Plat "Sandman, A Condominium" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The Planning Commission unanimously recommended approval at their June 24, 2004 meeting. List All Attachments as Follows: Staff Report; Application & Final Plat reduction Type(s) of Presentation: None Signatures of Submitting Staff: V12,A400,w.�. e Budget Review (if item not budgeted or exceeds budget amount) J W� Town Manager / Designee TOWN OF FOUNTAIN HILLS PLANNING DIVISION TOWN COUNCIL MEMO TO: Honorable Mayor Nichols and the Town DT: June 23, 2004 Council FR: Dana Burkhardt, Senior Planner RE: Preliminary and Final Plat "Sandman, A ZP.;> Condominium"; Case # S2004-10 LOCATION: 14424 Ibsen Dr., aka Final Plat 111, Block 5, Lot 2. REQUEST: Consider the Preliminary and Final Plat for "Sandman, A Condominium", a 2-unit residential condominium project. PROJECT MANAGER: Dana Burkhardt, Senior Planner DESCRIPTION: OWNER: Daniel Sandoval APPLICANT: Daniel Sandoval EXISTING ZONING: "R-2", Multi -family Residential EXISTING CONDITION: Developed LOT SIZE: .35 acres SURROUNDING LAND USES AND ZONING: NORTH: SOUTH: EAST: WEST: 61 %oil I ► I M.�•f� Duplex; zoned "R-2" Legend Wash; zoned "R-2" Duplex; zoned "R-2" Duplex; zoned "R-2" This request is for approval of the Preliminary and Final Plat "Sandman, A Condominium" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The owner, Daniel Sandoval, has chosen to convert a two -unit duplex and record a Declaration of Condominium to sell the units individually. The building has livable areas of 1,760 square feet. Each unit has a two -car garage and covered patio. This property was developed prior to the Town's incorporation, under Maricopa County building permit #84-2163. The plat map survey shows the northern portion of Unit "B" garage encroaches approximately .3' into the minimum required front yard setback. The owners are aware that this condition is legal non -conforming to current ordinance, and improvements to this portion of the property are subject to the restrictions outlined in Chapter 3 of the Zoning Ordinance. RECOMMENDATION: The Planning Commission recommends approval of S2004-10; Preliminary Plat and staff recommends approval of the Final Plat "Sandman, A Condominium", with the stipulation that prior to recordation the applicant apply to abandon the existing utility easement along the north property boundary, and that all Itw future construction on this property conform to Chapter 3 of the Zoning Ordinance. The Town of Fountain Hills N' 0 3�� fat is AnY, PUBLIC WORKS DEPARTMENT Case MaFar Manager:fficial Use Case Planning & Zoning Division Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NATURE OF THE REQUEST: PROJECT NAME Preliminary Plat Cut/Fill Waiver Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment --- Mrs. Applicant: Day Phone/ 7S 0 M r. Ms. Address: -�U d ° �` •�� f� (c r � � ,? ,�'L city:' :mac G rR 1,r Ci State: Zip: Owner: Address: (_ '�h> ` A.S; j City: lo Day Phone �� �s 0 State: Zip: If application is being submitted by someone other than the owner of the property under consideration, the section below must be completed, z SIGNATURE OF OWNE�— t ' �� �DATE I HEREBY AUTHORIZE Please Print Subscribed and sworn before me this day of TO FILE THIS APPLICATION. Notary Public My Commission Expires -7 3 FILING DATE: `5! f V T FEE PAID: 46 6 • ACCEPTED BY: (See Fee Schedule) Application Page 2 of 7 20 PBA 1;'02 The Town of Fountain dills LEGAL DESCRIPTIONrl- Plat Name � Block Lot PROPERTY ADDRESS �/ 7,?7 PARCEL SIZE (Acres) /� ` JJ Ac ASSESSOR PARCEL NUMBER �`� �� NUMBER OF UNITS PROPOSED EXISTING ZONING: wr. Application Page 3 of 7 9-7, •r t TRACTS PROPOSED ZONING F�Y!fill 1 8't kk b i €g g V2 gW a A IN, b a Qm EL ij Q• �5 04��� g 1, 0 � gg y o� O; 9 i F Cc �y3j gb 12 y3G� �i8NiUtfs Q z---.w . 6 ISPEx W7 O jigsyyy3 11 HP py Ra vi g n�#} 4�W �� 6 bbe9 0 e!i .x a�Y6< E 1Q 1% 1 uQ 4 $ x� .11 .a 2 � 8 snr mn n Drams mean nlouo— t ,n d �w lM AIIN� � A mw �w �r 7�n bb � b b g$� B Y 3 k Z' F � z 0 Q _ w lJR� e� p U � U t] � t t t t . tt a 1dLi1 D Ilrfr6 FYI axam 1 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 7/1/04 Contact Person: Tom Ward Requesting Action:® TVUe of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Annrooriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: Consideration of RESOLUTION 2004-29 abandoning whatever right, title, or interest the Town has in the public utility easement located at the easterly property line of Lot 7, Block 6, Plat 203 (16507 E. Emerald Drive) as recorded in Book 1.49 of Maps, Page 29, Records of Maricopa County, Arizona., with stipulation. EA04-08 (DAC, Inc.) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Request for abandonment submitted May 24, 2004. List All Attachments as Follows: Staff memo, resolution, exhibits Type(s) of Presentation: None Signatures of Submitting Staff: Dep rtment Head Town Manager Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: June 4, 2004 FR: Art Candelaria, Civil Enginee RE: Easement Abandonment 04-08 Randy Harrel, Town Engineer's 16507 E. Emerald Drive Reviewed: Tom Ward, Director f ublic Works Plat 203, Block 6, Lot 7 This item on the Town Council's agenda is a proposal to abandon a portion of the twenty (20) foot public utility and drainage easements located at the easterly property line of Lot 7, Block 6, Plat 203, (16507 E. Emerald Drive) as shown in Exhibit "A". The property owners of Lot 7 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. The northerly 10' of the easterly 20' public utility easement will be retained for existing and potential future utility boxes. The southerly end of the drainage easement will be retained for the drainage flow in Kingstree Wash. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to fir. the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain a portion of the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 7 are required to pass the developed flows generated by the upstream lots across their property. Staff recommends approval of Resolution 2004-29, subject to the following stipulation: • Grant additional drainage easement width at the rear of the lot to encompass the currently undelineated flood plain width of Kingstree Wash. (In lieu of that extensive drainage calculation, the Town will accept an additional 60' wide drainage easement grant as shown on Exhibit A.) Enc: Resolution Exhibit A Exhibit B (Aerial photo w/contours DAC, Inc. Aearth\BBrannon\Abandonment Letters and Resolutions\EA04-08 - 203-6-7.doc RESOLUTION 2004-29 \.• A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TWENTY (20') FOOT PUBLIC UTILITY EASEMENT ALONG THE EASTERLY LOT LINE OF LOT 7 BLOCK 6, OF PLAT 203, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 149 OF MAPS, PAGE 29, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the governing body of real property located in the Town of Fountain Hills (the "Town"), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights - of -way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: ,*r SECTION 1. That a portion of the certain twenty (20) foot public utility easement, located along the easterly property lot line of Plat 203, Block 6, Lot 7, Fountain Hills, as recorded in book 149 of maps, page 29 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, is hereby declared to be abandoned by the Town. SF.C'TION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Resolution 2004-29, 203-6-7 EA04-08.doc 1 ,%. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, July 1, 2004. FOR THE TOWN OF /OUNTAIN HILLS: ATTESTED TO: bill W. J. Nic ols, ayor Bevelyn JIBWder, Town Clerk REVIEWED BY. - Timothy G. Pickering, Town Manager Resolution 2004-29, 203-6-7 EA04-08.doc 2 APP OVED AS TO FORM: Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 203 BLOCK 6 LOT 7 z� ---_� Cif LOT 32 20.0' 15'00" INo 4.9A 1 i RETAIN 10' P.U.E.! ABANDON D.E. 1 1 ! ! � I c� 1 cr_ 1 ct 1 rn ! LOT 6 f w BUCK 6 W 1 1 R LOT 7 ! o c i 0 ABANDON 20' �Z 1 Z P.U.E & D.E. 1; 1 1 1 NEW 60' D.E. 1 BY SEPARATE - INSTRUMENT I _ 1I w� w 0 25' 50' 87'57'09' E SCALE: 1" = 50' 137.15' - N RETAIN 20' DATE: 6-1-04 o P.U.E & D.E. 16545 RANDY L HARREL RANDY L. HARREL IL TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "B" (NOT FOR RECORDING) PLAT 203 BLOCK 6 LOT 7 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 7/l/04 Contact Person: Tom Ward Requesting Action:® Tyne of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: Consideration of RESOLUTION 2004-30 abandoning whatever right, title, or interest the Town has in the public utility easement located at the northerly property line of Lot 23, Block 1, Plat 506C (14940 E. Golden Eagle Blvd.) as recorded in Book 159 of Maps, Page 31, Records of Maricopa County, Arizona. EA04-09 (Forsberg) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and BacklZround Information: Request for abandonment submitted May 24, 2004. List All Attachments as Follows: Staff memo, resolution, exhibit Type(s) of Presentation: None Sil4natures of Submitting Staff: Budget Review (if item not budgeted or exceeds budget amount) i� Town Manager TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: May 26, 2004 ngine 4 FR: Art Candelaria, Civil Engine,, RE: Easement Abandonment 04-09 Randy Harrel, Town Engineer �� 1, 14940 E. Golden Eagle Blvd. Reviewed: Tom Ward, Director of ub is Works Plat 506C, Block 1, Lot 23 This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility and drainage easements located at the northerly property line of Lot 23, Block 1, Plat 506C, (14940 E. Golden Eagle Blvd.) as shown in Exhibit "A". The property owners of Lot 23 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 23 are required to pass the developed flows generated by the upstream lots across their property. (Note: All drainage from developed parts of this lot shall be routed to flow to Golden Eagle Blvd., with the future house construction.) Staff recommends approval of Resolution 2004-30 Enc: Resolution Exhibit Dale Forsberg Arthur & Lila Eisenhower Barbara Jordan John & Helen Cooke Walter Luchaka \\earth\BBrannon\Abandonment Letters and Resolutions\EA04-09 - 506C-1-23.doc RESOLUTION 2004-30 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY EASEMENT ALONG THE NORTHERLY LOT LINE OF LOT 23 BLOCK 1, OF PLAT 506C, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 159 OF MAPS, PAGE 31, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council'), as the governing body of real property located in the Town of Fountain Hills (the "Town"), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights - of -way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That a portion of the certain ten (10) foot public utility easement, located along the northerly property lot line of Plat 506C, Block 1, Lot 23, Fountain Hills, as recorded in book 150 of maps, page 31 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, is hereby declared to be abandoned by the Town. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Resolution 2004-30, 506C-1-23 EA04-09.doc 1 PASSED AND July 1, 2004. FOR THE W. J. Nichols, REVIEWED BY BY the Mayor and Council of the Town of Fountain Hills, AIN HILLS: Timothy"G. Pickering, Town Manager Resolution 2004-30, 506C-1-23 EA04-09.doc 2 ATTESTED TO: i� Bevelyn J. B nd , Town Clerk APPROVED AS TO FORM: - n f Y�,2,4 Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 506C BLOCK 1 LOT 23 N WE S 0 20' 40' SCALE: 1" = 40' DATE: 6-1-04 IG545 RANDY L. a HANREL RESOLUTION 2004-30 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY EASEMENT ALONG THE NORTHERLY LOT LINE OF LOT 23 BLOCK 1, OF PLAT 506C, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 159 OF MAPS, PAGE 31, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the governing body of real property located in the Town of Fountain Hills (the "Town"), may require the dedication of public streets, sewer, water, drainage, and other utility easements, or rights - of -way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers .of, dedication of, private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of' the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That a portion of the certain ten (10) foot public utility easement, located along the northerly property lot line of Plat 506C, Block 1, Lot 23, Fountain Hills,. as recorded in book 150 of maps, page 31 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, is hereby declared to be abandoned by the Town. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Resolution 2004-30, 506C-1-23 EA04-09.doc rr. N PASSED AND July 1, 2004. FOR THE TgWkOk W. J. Nichols, REVIEWED BY the Mayor and Council of the Town of Fountain Hills, AIN HILLS: Timothy G. lhckering, Town Manager Resolution 2004-30, 506C-1-23 EA04-09.doc 2 ATTESTED TO: Bevelyn J. B nd Town Clerk APPROVED AS TO FORM: n ! /t nn Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 506C BLOCK 1 LOT 23 N WE S 0 20' 40' SCALE: �� DATE: 6-1-04 ?`5d5 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 7/l/04 ContactPerson': Tom Ward Requesting Action:® TVne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ® Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda' Wording: Consideration of the special event request submitted by Thunderbird Artists for the Fountain Hills Fine Art and Wine Affaire scheduled for Friday, Saturday and Sunday, March 25, 26 and 27, 2005 from 10:00 a.m. to 6:00 p.m. The event will require the closure of Avenue of the Fountains from Verde River Drive to La Montana. 14, Staff Recommendation: Approve Fiscal Impact: No _ — Purpose of Item and Background Information The Sheriffs Office will be working closely with Thunderbird Artists to insure that all aspects of traffic control, security, and public safety are addressed. The applicant has obtained tentative permission from various organizations to use their property for event parking and a signage plan is on file. A certificate of insurance will be on file prior to the event. Thunderbird Artists will provide three attendants to protect the parking for the Community Center plus someone for traffic next to Bank One on Friday and Saturday. Sheriffs officers will guard the exits at the fence openings. The Sheriff's office has worked with Thunderbird Artists on other events and is familiar with how the events are run. List All Attachments as Follows: Staff memo and application. Type(s) of Presentation: None Signatures of Submitting Staff: D partment Head Town Manager I Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: June 15, 2004 FR: Tom W d, irector of Public Works RE: Fountain Hills Fine Art & Wine Affaire 1 Thunderbird Artists has submitted a request for a Fine Art & Wine Affaire sponsored by the Downtown Business Community. The event will be held Friday through Sunday, March 25-27, 2005 from 10:00 a.m. to 5:00 p.m. The event will require the closure of Avenue of the Fountains from Verde River Drive to La Montana. The street will be closed at 5:00 p.m. on Thursday, March 24, and re -opened at 6:00 a.m. on Monday, March 28. The Sheriff's Office will be working closely with Thunderbird Artists to insure that all aspects of traffic control, security, and public safety are addressed. The applicant has obtained tentative permission from various organizations to use their property for event parking and a signage plan is on file. A certificate of insurance will be on file prior to the event. Thunderbird Artists will provide three attendants to protect the parking for the Community Center plus someone for traffic next to Bank One on Friday and Saturday. Sheriff's officers will guard the exits at the fence openings. The Sheriff's office has worked with Thunderbird Artists on other events and is familiar with how the events are run. The application indicates that wine and micro -brew will be included with the event. The Fountain Hills Downtown Business Community has applied and their application also appears on this agenda. This application was received on April 19, 2004 and complies with the major event provision for 90-day submittal. The Special Events Committee recommends approval. \\eardABBrannon\Specia1 Events\FH Fine Art & Wine Affaire.doc Special Event Permit Application Town of Fountain Hills Office of the Town Clerk, Special Event Coordinator P.O. Box 17958, 16836 E. Palisades Fountain Hills, AZ 85268 Phone: 480-837-2003 Fax: 480-837-3145 Date of Application: L Q S E Pa 00 fPermit APP Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1 l �iY1B 5 Application Information (Must be completed) —On-Site Event Manager's Address Phone(work) one(home) Section 2 �OU/VT AI &MG 5 ,C/il/E Application Name of vent Information tl /v �Ie- i�� (Must be completed) Location of Event/Street AJJress Any changes shall be I event is on private property provide: Owner's name Phone submitted to the _ Clerk's office prior to �`} �., /l /{ /� (� �j Vd l241 Z—A the end of the 15t day Physical tarting Pointo event of the event. 7'C: / v CC: Parks and Recreation Department, Street Department, Marshals Department, the Fire Marshal, Other: ystc emmnation Point of even[ If the event is to take place on City Property, compPe Section 67 D.S� /d,4� — - oo p/s7 Dateks) of Event60� s o yen l4 TER S.'60 1n �%I,4 6// a - - Date�meEvent dinator will begin to set up or the event. _ 77 /-{w a Promoter of the event. Promoter's Address � O� � Pro moter's Phone Sponsor(s) of the Event ponsor s address ponsor s Phone If the event involves usorshie or participation of a charity, provide the following: Attach an additional sheet if arty s //ame 01(c) Number necessary. _ vZ la 7 ,�{ / !/�7� 5�' — 8� �.�DD % � Charity's A / Address _DU�rA/N WI- an s s- Has this event ever been held at another location? Yes If Yes, please provide the following: Date(s) Location(s) �'different from above) Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes No If Yes, please explain: Will there be an a}ion charge: Yes If Yes, how much? / OK*_� 0 U II Will there bean amplified entertainment? _ Y If Y ,what type? Attach an additional sheet iif Will there be live entertainment. Yes necessary. If Yes, complete the following: Attach an additional sheet if necessary. -- -- ------------ ---- - Item ❑ No Price(s) Tax ID # Attach an additional sheet if Will there be any contracted concessionaire caterers.. es 0 No necessary. If Yes, please provide the following information: (Attach on additional sheet ifnecessory) Name of Concessionaire/Caterer Address Phone Items sold Tax ID # Town of Fountain Hills Special Event Application Page 2 of 10 Ij How close are the nearest residences tot the event. Attach an additional sheet if Will there be artists? I Yes necessary. If Yes, please provide the fol owing information: Flyers/Posters F/ Yes Attach an additional sheet if List necessary. Section 3 Event Special Features (Please complete those applicable and include a site plan. Event features may require inspection and/or special permits from building, engineering, fire, and/or health departments Will there be animals involved? If yes, please explain. ❑ Yes �No Will the Event include any of the following: ❑ Yes ❑ No If Yes, be advised that event features may require an inspection and/or special permit from the building, engineering, fire, and/or health departments. Tents or Canopies 0 Yes Ei No Note: If more than I tent or canopy is being used, a site plan must be provided. if Yes, please pro ide a following information: Number of Tents/Canopies �tJ ,D Contact Phone Open Flames or Cooking ❑ es ❑ No If Yes, please provide the following information: Company Name: Contact Fireworks es o If Yes, please provide the following information: Company Name: Address Phone Phone TemporaryFencing/Structures Yes No If Yes, please provide the following information: Company Name: O� Address Phone Town of Fountain Hills Special Event Application Page 3 of 10 The site of the event must be adequately served by utilities and sanitary facilities Company Phone Number Port -a- o aste Control No If Ye3, please provide the following information: The site ofthe event must be adequately served by utilities and sanitaryfacilities. Company �zy Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Si na a shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. Electrical Services/Generators ❑ es o If Yes, please prone the following information: Company Name Phone Carnival/Amusement Rides ❑ es No If Yes, please provide the following information: Company Name: Phone Lighting/Spotlights ❑ es 15zf No If Yes, contact the Community Development Department as a special permit is required Provide the following information: Company Signs/Banners K Yes ❑ o If Yes, contact the Community Development Department as a special permit is required. Provide the following information Company O ate es ❑ es o If Yes, contact the Community evelopment Department as a special permit is required. Provide the following information. Phone Number Phone Number Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description of any other activities at the event. Section 4 Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. Will the event requuiire closure or use of any of the following (Provide a parking plan ade/gpuate to accommodate anticipated attendees): CityStreets �( Yes ❑ No If Yes, provide the following 5� �1 P o N -rk � a `4T� AF7eA� ��/Y� Street ���lll From/To Street Dates Time(s): 6 p fM ,� "'�, Sidewalks ❑ Yes taf No Sidewalk From/To Sidewalk mkgtN a L4 Date(s) Time(s) 771 tyA eys Yes No If Yes, provide the following: Alley From/To Alley Date(s) Time(s) Parking on the property u is or ing Lots es ❑ No If Yes, provide thefollowing: must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.) serve any existing Parking Lot Date(s) Time(s) permanent uses as well as the special event use. Section 5 `` // Use of Town Facilities Will any Town Facilities be used? ! Yes No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. If additional locations are requested, please attach a site plan showing additional locations and services needed. Will any Town Electric or Water hookups be used? he4es No Pager (if applicable) Cell Phone it apptrca Message 4 (if applicable) ,41 A-Ptc-P z S —A � Town of Fountain Hills Special Event Application Page 5 of 10 ow a Section 6 Event Security (Must be completed) Will the event be using private security? ❑ Yes X No Security Company: If Yes, please provide the following: Phone Contact Person Phone (if different than above) Number ofpersonnel contracted or. Scheduled ours personnel will be aFthe event: Will e event be requesting the services ofthe Fountain 11ills Marshals epartment es ❑ o If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Person Phone Number of personnel contracted or Scheduled ours personnel will be at the event: o schedule Deputy Marshals, please cOfficers must be scheduled a minimum of three weeks prior to the event. *After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes -)�No If Yes, please provide the following: Services (Please complete items, which are applicable.) Rural Metro Contact Person one Section 8 Alcohol (Please complete items, which are applicable.) Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scneauiea a muumum or uuee weexs pnur w mo event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Will there be alcohol at the event? ❑ Yes ❑ No If Yes, please provide the following: Will the alcohol be given away? ❑ Yes X%to s alcohol included in the admission price to a event ❑ Yes o This applies to charitable, religious, fraternal or political groups only. If you answered es to any of the above, a liquor license is required. Whichtype o icense wi a used for the event Town of Fountain Hills Special Event Application Page 6 of 10 it apipjying tot a Special E ent Liquor License, the following must be provided: ChanOU�r/f/�ill% ty'ss o�Qanization's Name c er A letter from the charity or organization agreeing to participate as the agent for the special even[ liquor license is required and must accompany the original event appliicaa'on. ame of t,omact at t.nanty or On -Site Agent Responsible for Liquor site plan showing locations ofalcohol service areas, type and height of fencing, and security check areas must be provided and correspond to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than o ofthe gross revenues derived from the event be derived trom alcohol sales? ❑ Yes ❑ No Section 9 Parade Information (Please complete items, which are applicable.) Assembly Area Time Disassembly Area Time Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance Requirements Section 11 Fees Note: Town of Fountain Hills A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.13 shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all -----non-permit--fees or issued - -refund- refund - after the - Ton expenditure - review. the-Townexpenditure------------------------------------------------ A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Special Event Application Page 8 of 10 Special Event Application Fee $500 Or FEE SUBMITTED WITH APPLICATION Charitable/Non- profit Application Fee $100 Estimate of Event Costs For use by Staff' Make checks payable to the Town of Fountain Hills PERMIT FEE: $ LAW ENFORCEMENT FEE: $ TRAFFIC ENGINEERING FEE: $ ® FIELD SERVICE FEE: $ CLEANING/DAMAGE DEPOSIT: $ FIRE SERVICE FEE: $ BUILDING SAFETY FEE: $ ENGINEERING FEE $ PARKS & RECREATION FEE: $ OTHER FEES: DEPOSIT TOTAL $ Town of Fountain Hills Special Event Application Page 9 of 10 A Section 12 Certification I hereby certify that the statements made in this application are true and complete to the best of my (Must be completed) knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied for. Section 13 Fees Receipt FOR USE BY STAFF ONLY Section 14 Administratively APPROVED or Administratively DENIED COUNCIL COUNCIL Town of Fountain Hills Signature of Audiorizedgent of Applicant not Name Here Application Fee Received: Check# 3 a ) S 1/00 r; Charitable Application Fee Waived: Statute: Estimate of Event Costs Collected: Date Received: 4' oZ 7-Of Check. Date Received: Staff Signature ❑ , 20_ ❑ ,20_ Staff Signature Date ❑ Approved at the : / , 20 ZTown Council Meeting. ❑ Denied at the / — / , 20_4own Council Meeting. Special Event Application Page 10 of 10 W8 r I mw -rfv14 nl �e, 4 ir, Arti5tS 15648 N. Eagles Nest Dr, Fountain Hills, AZ 85268 June 14, 2004 Dear Betty, The Fountain Hills Downtown Business Community and Thunderbird Artists would like to thank you and your staff for meeting with me regarding the Fountain Hitts FGne Art & WGne hf faGr e,. As requested, I'm enclosing the businesses that signed our petition in favor of our event. As discussed at the meeting, I will provide three attendants to protect the parking for the F.H. Community Center plus someone for traffic next to Bank One for Friday and Saturday. We will also have seven sheriff's officers to guard the exits at the fence openings. Like I mentioned in the meeting Thunderbird Artists has worked with the Sheriffs Department for many years and we all work very well together and they are familiar with how we run our events. The show hours for the event run from loam to 5pm each day. The artists set up Thursday after 5pm as not to interfere with the shops and their traffic. Our booths are either 10'x10'. Betty, if you should need any additional information, please feel free to contact either myself at 480-837-5637 or Jim Heasley at 480-837-2010 or 480-695-2812. Sincerely, ke� 4 Judi Combs Thunderbird Artists E , It 15648 N. Eagles Nest Dr * Fountain Hills, AZ 85268 Tf,un> e4irc artists A* Dear Merchants, June 11, 2004 The Fountain Hills Downtown Business Community and Thunderbird Artists proudly present the Fowntain HGtts Fine Art du wine RffaGre, .marvh 25, 2-6 JU 27, .zOOS with hours beginning 10am running to 5pm each day (artists set up Thursday after 5pm). Because of wine tasting the entire event will be fenced with openings positioned to drive the patron traffic towards the merchant's shops. The show begins at Verde River Drive west to La Montana Drive with the artists situated on grass and street to the north side. Thunderbird Artists is paying for all street signage, merchant parking signage, posters, magazine and newspaper advertising, production and cost of television commercials, radio, patron postcards, shopping bags for coupons, etc. We will send out press releases, have articles written, positioned in calendars of events, etc. The one thing that would be appreciated from the merchants is being responsible for sectioning off their own parking spaces with the signage designed, printed and paid for by Thunderbird Artists. Only you know where your clients park for your businesses and your boundaries. You need to know that Thunderbird Artists will never draw the crowds that you are used to with the Fountain Hills Fair as our market is exclusive to fine art patrons; therefore, we are anticipating approximately 20,000 to 30,000 patrons for a first year's event. Members of the non-profit organization, Fountain Hills Downtown Business Community, approached Thunderbird Artists to produce this fine art event with its quality patrons following to further enhance their Downtown image and help promote the downtown business community financially. We know that you have received prior information regarding this fine art affaire but would appreciate your signature showing that you have been notified and are in favor of this event. Thank you for your trust and support for the Fountain Hills Downtown Business Community and their efforts to make this a grand success. Sincerely A"'/' nbs www.th nderb -rd artists.com Fountatn Hats FGne Art 9c wim eaGre ,Mar'ch ZS, Z6 (t� .Z7, .ZOOS r NAME AE)DR E-56 DATE Ln m }/Y-o MSN Hotmail - Message Page 1 of 1 so LM MSN Home I My MSN I Hotmail I Shopping I Money I People & Chat 'z �-� Hotmail Today I Mail Web Search: F ,G thunderbirdartist@msn.com Free Newsletters I I Q0 Reply I kb Reply All I Lid Forward I X Delete 10 Block I R Junk w I a Put in Folder v, I Qj Print View I® Save Addre From : <Plat208@aol.com> 4 1 II Inbox Sent : Tuesday, June 1, 2004 1:09 PM To : info@thunderbirdartists.com Subject : WEB MESSAGE: This is an email message sent through TBA-Web Below is the result of your feedback form. It was submitted by (Plat208@aol.com) on Tuesday, June 1, 2004 at 15:09:59 --------------------------------------------------------------------------- name: Lowell Janson company: Plat 208 Property Owners Assn phone: 480-837-5240 fax: 480-837-5213 comments: Judy;This is hard copy follow up to our phone conversation this date relative to your/Downtown Business Communty request to rent the parking lots of our association for a show in 2005. As I said on the phone, the informal polling of our board of directors gives your project tentative approval pending a formal vote at our next meeting on August 10, 2004. The tentative prive for four parking areas is $4,120. Also I will need a more detailed request and information from you prior to the meeting as we discussed. Thanks; Lowell Janson SubmitMessage: Submit 41 Qr I rn Inbox Get the latest updates from MSN MSN Home I My MSN I Hotmail I Search I Shopping I Money I People & Chat @ 2004 Microsoft Corporation. All rights reserved. TERMS OF USE Advertise TRUSTe Approved Privacy Statement GetNetWise Anti- http://by5fd.bay5.hotmail.msn.com/cgi-bin/getmsg?msg=MSG 1086120610.23&start=75801,... 6/8/2004 TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: June 14, 2004 FR: Tom W �dVirector of Public Works RE: Fountain Hills Downtown Business Community Special Event Liquor License The Fountain Hills Downtown Business Community is requesting Council approval for a special event liquor license permit for The Fine Art and Wine Tasting event scheduled for March 25, 26 and 27, 2005. Hours of operation are 10:00 a.m. to 5:00 p.m. The event will be held on the Avenue of the Fountains. Although the special event liquor license is issued by the state, local approval by the Council is required. Public Works and the Maricopa County Sheriff's office have reviewed the application. The area will be fenced and Sheriff's officers will be on duty during the event to prevent alcohol leaving the permit area. \\earth\BBrannon\Liquor Licenses\Staff Memos\FH Downtown Business Community Event.doc '"W MARICOPA COUNTY SHERIFF'S OFFICE Memorandum To: Tom Ward From: Sergeant C. D. Siemens Public Works Director District 7 Town of Fountain Hills Subject: Special Event Liquor License Application I Date: 6/11/01 I have reviewed the Special Event Liquor License Application submitted by the Downtown Business Community (a civic organization). This permit is for a Fine Art and Wine Festival to be held 3/25/05-3/27/05 (10:00 AM-5:00 PM all three days). Other than the fact that the premise diagrams were not attached as indicated, I found no reason not to approve this application. I do not believe that the diagrams will be an issue as long as they are attached prior to final approval, and as long as they remain consistent with the diagrams that were presented in our earlier planning meeting for this event. 5000-135 R10-93 (MW97 v1.0 5/27/98) ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor OWN OF FOUNTAIN HILLS g 400 W Congress #150 Phoenix AZ 85007-2934 I L 04 Tucson AZ 85701-1352 (602) 542-5141 o F (520) 628-6595 "i INEERING DEPARTMENT APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44-6852) PLEASE NOTE: TIRS DOCUl!'IENT AlUST BE FULLY COMPLETED OR IT WILL BE RETURIqED **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMEENT DEPT USE ONLY LIC# I. Name of Organization: rh � f O Cln/ rAl—" � 1—Do 1ear c✓% ; �t c c-ll, SS 6�rn,4N► ! 2. Non-Profit/I.R.S. Tax Exempt Number: %.5 " ,301 0 , l 3. The organization is a: (check one box only) 13 Charitable ElFraternal (must have regular membership and in existence for over 5 years) 2--'civic ❑ Political Party, Ballot Measure, or Campaign Committee ❑ Religious ,,/ 4. What is the ppu�pose of this events a �! > SO /A / �F �� 1"ww��)-AI16 'Al pbt,q 19 QU�tC �Ut . O� �c"ram �, u. /4 � 5. Location of the event: O Ar Address of physical location (Not P.O. Box) City County Zip Applicant must be a member of the Qualifying organization and authorized by in Officer, Director or ,, hairperson of the Organization named in Question ##1.. (Signature required in section #] R) 6. Applicant: %% ,�5 A Last 7. Applicant's Mailing Address: Street 8. Phone Numbers: 84) 01 /S� �? / Site Owner # First p q Middle �p��,✓;�f1�A,/ City �o) 83 - S/d Applicant's Business # 9. Date(s) & Hours of Event: (Remember: you cannot sell alcohol before 10:00 a.m. on Sunday) Date Day 1: 2 - oS Day 2: 3 :1,6 0 Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: Uc 0106 11rz000 Day of Week /n 16Ay S�tiVl�y 3-)?-4S Date of Birth /i2 -,?-C-71 State Zip (yZ) 23 � ^l �� I Applicant's Home # Hours from A.M./P.M. /0 d m To A.M./P.M. _ S pn-' /71 *Disabled inhiduals requirir •-^pectal accommodations, please call (602) 542-9027. 6 10. Has the applicant been convicted of a felony in the past five years or had a liquor license revoked? ❑ YES iFI" 0 (attach explanation if ves) I I . This organization has been issued a special event license for —_ `kys this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promotgr or other person.to manage the event? E YES El NO If yes, attach a copy of the agreement. A 6-0 C' F O 13. List all people and organizations who will receive the proceeds. Account for 100 % of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25% of the gross . revenues of Alcoholic Beverage Sales. Name Address n .�� J /I�il✓ /l3 U�l•���IG�/� �Sre/�fSS C4MM ,v►�y A(4N)A/r! VQ�;p� ItAftsTs /56�� IV, �,1plEs ,vas /gV g�2 #l`PercentaQe l k `l2 � 50//Q 3S /1V� (AnachOIZS additional sheet if necessary) , `� / I gsam Ll O 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please. contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) Zt, Police t'lFencing # Security personnel O Barriers Q p /iq1/ d CIE, O 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? (ATTACH COPY OF AGREEMENT) Name of Business ❑ YES 2 NO ❑ YES ❑NO Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page it to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. R 91 THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON-' OF 1 ORGANIZATION NAMED IN QUESTION #1 18. 1, V 1 /Y) 14-:1712'�" , declare that I am an Offic ` /Director/Chair erson appoint' n (Print full name) Z the applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor License. X ti /� (Signature) OFFICIAL SEAL HARRIET KOSMITIS Notary Public - State of Arizona MARICOPA COUNTY My Comm, oxplrea Apr. 22, 2006 My Commission expires on: V _�) y. - (Title/Position) (Date) (Phone #) State of County of The foregoing instrument was acknowled ed before this f �7i' day of O O Zy of Month Aon Y"r (Signature of NOTARY PUBLIC) ation as as listed in Question 6. I have read the application and the contents and all statements are true, correct and co lete. X ;,r/�' ly commission expires OFFICI SEAL HARRIETVOSMITIS Notary Public - State of Arizona MA.RICOPA COUNTY Ny.:.ornp . expires Apr. 22, 2fd66 (Date) State of County of / C,,� The foregoing instrument was aclmowledge efore me this r/{ day of eZgV poCl Day of Month Mom year (Signature of NOTARY PUBLIC) You must obtain local government approval City or County MUST recommend event & complete item #20. The local city_ or county iurisdicfion may require additional applications to be completed and additional licensing fees before approval may be ranted 20. I, _L)/ /I / i I hL1-, !C� (Gove ent Official) (Title)) behalf of zf�: /Ii-m h / n k11,5 (Qqg, Town orLeuap}+) Department Comment Section: (Employee) rA .`ommend this cial event application on of OFFICIAL) (Date) FOR DLLC DEPARTMENT USE ONLY J APPROVED ❑ DISAPPROVED BY: (Date) (Title) (Date) SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed kith this application) Special Event Diagram: (Show dimensions, serving areas, and label type ole yp nclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. NT To: Mayor Wally Nichols and members of the Fountain Hills Town Council From: Jim Heasley, President of the Fountain Hills Downtown Business Community. Re: Fountain Hills Fine Art & Wine Affaire produced by Thunderbird Artists, Inc. Judy Combs, President Dear Mayor Nichols and Town Council members, The Fountain Hills Downtown Business Community is a 501c non profit organization representing Fountain Hills businesses, with a focus on Downtown Fountain Hills. Our mission statement defines our organization as being "Dedicated to the growth and economic development of the Fountain Hills Downtown Business Community." Special promotions in creating an active, vibrant downtown has lead us to sponsor the "Fountain Hills Fine Art & Wine Affaire", an event very consistent with the image of Fountain Hills. Thunderbird Artists Inc. is a very successful and professional company that produces fine art shows in Arizona. This event, with it's unique niche marketing and format, along with the support of the Downtown Business Community will become an annual success in showcasing fine art and increasing economic activity in Fountain Hills. As an organization, we look forward to the Town Councils support. We know the community as a whole will be very pleased with Thunderbird Artist's production of the "Fountain Hills Fine Art & Wine Affaire". Sincerely, WA< - Jim Heasley President of the Fountain Hills Downtown Business Community P.O. Box 18298 Fountain Hills, Az. 85269 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 7/1/04 Submitting Department: Public Works Contact Person: Tom Ward Consents Regular:® Requesting Action:® Tyne of Document Needing Aunroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Anmonriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities Z Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only: El ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: Consideration of RESOLUTION 2004-28 abandoning whatever right, title, or interest the Town has in the public utility easement located at the westerly and southerly property lines of Lot 23, Block 3, Plat 505C (16450 Skyridge Lane) as recorded in Book 158 of Maps. Page 42, Records of Maricopa County, Arizona., with stipulation. EA04-07 (John Hewitt) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Request for abandonment submitted May 12, 2004. List All Attachments as Follows: Staff memo, resolution, exhibit Type(s) of Presentation: None Signatures of Submitting Staff: 1XIAlill D partment ead Town Manager V Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: June 1, 2004 FR: Art Candelaria, Civil Enginee :Easement Abandonment 04-07 Randy Harrel, Town Engineer 1 -� 16450 Skyridge Lane Reviewed: T W d, Director o Public Works Plat 505C, Block 3, Lot 23 This item on the Town Council's agenda is a proposal to abandon the ten (10) foot public utility and drainage easements located at the westerly and southerly property lines of Lot 23, Block 3, Plat 505C, (16450 Skyridge Lane) as shown in Exhibit "A". The property owners of Lot 23 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 23 are required to pass the developed flows generated by the upstream lots across their property. Staff recommends approval of Resolution 2004-28, subject to the following stipulation: • Prior to any future fence construction adjoining Lot 35 (which has an existing fence constructed 10' from the property line), satisfactory arrangements shall be in place to allow maintenance access to that 10'. Enc: Resolution Exhibit C: John Hewitt \\earth\BBrannon\Abandonment Letters and Resolutions\EA04-07 - 505C-3-23.doc RESOLUTION 2004-28 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE SOUTHERLY AND WESTERLY LOT LINES OF LOT 23, BLOCK 3, OF PLAT 505C, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN;. BOOK 158 OF MAPS, PAGE 42, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the governing body of real property located in the Town of Fountain Hills (the "Town"), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights - of -way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed' abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: . . , I . SECTION 1. That the certain ten (10) foot public utility and drainage easements, located along the northerly and westerly property lot lines of Plat 505C, Block 3, Lot 23, Fountain Hills, as recorded in book 158 of maps, page 42 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 23 is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Resolution 2004-28, 505C-3-23 EA04-07.doc I PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, July 1, 2004. ,%W FOR THE TOWN OF F TAIN HILLS: ATTESTED TO: W. J. chols, M or Bevelyn J. Be er, Tiwn Clerk 0 REVIEWED BY: Timothy ick ing, Town Manager Resolution 2004-28, 505C-3-23 EA04-07.doc 2 APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 505C BLOCK 3 LOT 23 LOT 36 i �y i LOT 35 ' =mocp f LOT Si}. \ \ \ �- �. mtcy JZ V I BLOCK 3 LOT 23 ABANDON 10' P.U.E & D.E. o --, / / - 72 29'� / / LOT 31 a l "I lowil 3D-111 S 0 20' 40 SCALE: 1 ` = 40' DATE: 5-26-04 ..29, W f LOT 30 LOT 22 LOT 24 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Pub. Works Consent:❑ Regular:® Meeting Date: 7/1/04 Contact Person: Molly Bosley, Planning/Zoning Administrator Requesting Action:® Tyne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Concept Plan Update Council Priority (Check Appr.9priate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of acceptance of the Avenue of the Fountains Concept Plan. Staff Recommendation: Approve Fiscal Impact: Yes $150 000 FY 04/05 (remainder. phased Purpose of Item and Background Information: The Town of Fountain Hills has been working on the development of a Concept Plan for the Avenue of the Fountains since June 19, 2003. The final conceptual plan for the future development of this corridor will be presented to Town Council for consideration. The attached staff report outlines the project history, timeline, and conceptual plan developed. The consultant engaged to develop the Concept Plan for Avenue of the Fountains will deliver this presentation. List All Attachments as Follows: Staff Report; PowerPoint Presentation Type(s) of Presentation: PowerPoint by consultant SilInatures of Submitting Staff: DeArtment Hea Budget Review (if item not budgeted or exceeds budget amount) NR K `mil Town Manager / Designee TOWN OF FOUNTAIN HILLS OFFICE OF PLANNING AND ZONING INTER OFFICE MEMO TO: Honorable Mayor and Town DT: June 17, 2004 Council through Tim Pickering, Town Manager FR: Molly Bosley, Planning & Zonin RE: Update on Avenue of the Fountains Administrator through To d, Direct r Concept Plan Public Works Project History In 2001, the Town of Fountain Hills commissioned an economic enhancement study in order to determine the boundaries and establish a vision for the downtown project area. Specifically, one element of the downtown vision is to enhance the transition between the north, south, east and west to create a unified area. This connection will involve Avenue of the Fountains between La Montana and Saguaro Boulevard and should promote streetscape design, pedestrian, and vehicular accessibility. As a result of researching possibilities on how to accomplish this "connection", the Town Council determined the creation of an "Avenue of the Fountains" Concept Plan was desirable. On February 20, 2003, the Town Council approved the release of a Request for Proposals (RFP) to solicit bids for the development of a Concept Plan for the Avenue of the Fountains. 'yam„ Approximately 30 RFP's were sent to different companies and 11 proposals were received and distributed to the members of the RFP Review Team. The Avenue of the Fountains RFP Review Team consisted of Denise Lacey (Town Planner), Tom Ward (Director of Public Works), Greg Bielli (MCO), Judi Yates (Downtown Consensus Representative) and Lowell Jenson (Plat 208 Representative). Each member of the team was asked to review the proposals and select the top five (5) respondents for further consideration. The team met on May 21, 2003 and narrowed the proposals for interviews on June 3, 2003 to the following: Abell and Associates ($37,350), Design Workshop ($30,400), and e-group ($13,000). Based on these interviews and the proposals submitted, the review team recommended the project be awarded to Design Workshop/Spectrum Planning. The review team did not recommend the award go to the lowest bidder based on the fact that the e-Group's bid was 42% lower than the next lowest bidder and the team expressed concerns over the low bid and the possibility of change orders that would increase the cost of the process. In addition, the Team expressed concerns regarding the performance of the bidder on previous projects within the Town of Fountain Hills and the bidder's presentation during the interview process was found to be insufficient compared to the presentations provided by the other two presenters. In addition, the bidder did not appear "open" to input on concepts and it appeared to the members of the Team that many ideas were already conceived and the bidder would pursue proceeding in the direction already chosen. Design Workshop/Spectrum Planning was very open to input and provided information on their intent to use every available option to ensure that the concept plan reflected the overall desires of the community. Town Council approved the contract with Design Workshop for $30,400 on June 19, 2003. The `, total cost of this Concept Plan was increased by $2,832 to account for additional public meetings, design renderings, and phasing specifications requested by Town staff. Therefore the total project cost was $33,232. Project Area Description Avenue of the Fountains right-of-way beginning at La Montana Drive and ending at Saguaro Boulevard. Width of right-of-way is 180 feet and includes a 61-foot median, sidewalks (ranging in width from 8' to 12'), angled parking and public roadway. Avenue of the Fountains is intersected, at midpoint between La Montana and Saguaro Boulevard, by Verde River Drive, an 84' public right-of-way. The Project area is bounded to the west by La Montana Boulevard and commercial properties, to the east by Saguaro Boulevard and "Fountain Park" to the north by "North Plat 208" a commercial center and to the south by "South Plat 208" a proposed commercial center. Steering Committee The Downtown Consensus Team that included the following group members guided this project: ■ Judi Yates ■ Lowell Jensen ■ Frank Ferrara ■ Paul Kolwaite ■ Jerry Miles ■ Jim Heasley ■ Greg Bielli Project Timeline and Development The process utilized for development of the Avenue of the Fountains Concept Plan was as follows: 1. Data Review and Background Research: This phase of the project included a thorough examination and review of existing information and studies by Design Workshop to familiarize their planning team with Fountain Hills and the study area. Documents reviewed included the following: Hyett Palma Study, General Plan, Zoning Ordinance, Planned Developments, other related downtown development projects, and an on -site review of the study area to become familiar with streets, blocks, and location of existing and proposed project. Design Workshop met with the Downtown Consensus Team on July 23, 2003. This meeting consisted of an introduction of the team members, discussion on the project process and boundaries, a review of existing information, and a discussion on additional values and goals desired by team members. 2. Preparation of Preliminary Drafts: As a component of this Phase, Design Workshop was asked to prepare three (3) Concept Plan options (each option should present a different style or design) based on analysis, research, and feedback addressing (but not limited to) the following elements: circulation and parking, public safety, streetscape and pedestrian concepts, provisions for street fairs and other event venues, signage, streetwalk and atmosphere lighting, public attractions, public art, public restroom facilities, trash receptacles, landscaping, phasing of improvements, and cost of improvements. 3. Presentation of Preliminary Drafts: At this stage of the planning process, Design Workshop was asked to hold public meetings to obtain public input on options; meet with Downtown Consensus Team, Town Staff and Town Council, at work session, to present Concept Plan options; and prepare a draft plan for presentation. The following three designs were presented to the citizens of Fountain Hills at public workshops held on October 28, 2003 and November 17, 2003: ■ Desert Garden ■ Water Garden ■ Sculpture / Art Garden These concepts were also placed on the Town of Fountain Hills' website site to gather additional comments from residents and interested individuals. 4. Preparation of Final Concept Plan: Based on direction received, Design Workshop refined the Concept Plan for Town Council for consideration. After information culled from the public workshops, the Downtown Consensus team and Town staff were incorporated; the final Concept Plan and Phasing Plan were prepared for presentation to the Downtown Consensus team on May 19, 2004. At this meeting, the Consensus Team agreed with the conceptual ideas presented with some changes made to the phasing of the improvements. This plan is being presented for Town Council consideration on July 1, 2004. Final Concept Plan and Phasing Plan The Concept Plan was developed after all public comments were considered. The resulting plan incorporates and extends the Town's largest symbol, our Fountain, by adding additional water features. In addition, the plan considers the environmental features of the town by promoting conservation of the desert environment and preservation of native plants. This phasing plan is designed in such a manner that once the Phase 1 improvements are made, the remainder of the elements can be timed as desired. For example, an element from Phase 2 may be added to Phase 1, but an element from Phase 1 cannot be added to Phase 2. Schematics of the Final Avenue of the Fountains Concept Plan are attached to this report. Elements of this plan include the following: Phase 1 — Northside Streetscape 1. Resurface existing concrete walks (color and texture) �W 2. Install new pedestrian lighting 3. Create new mid -block crossings with speed tables and traffic calming devices 4. Install new trees and associated plantings to crossing areas 5. Improve intersection crosswalks with specialty paving 6. Add six shade structures with integrated seating and lighting (In preliminary presentation this was Phase 3, but was incorporated into Phase 1 at the recommendation of the Downtown Consensus Committee). Phase 2 — Northside Streetscape 1. New concrete curbs for on -street parking 2. Install new street trees and associated plantings 3. Expanded sidewalk width and associated benches and amenities Phase 3 — Median Improvements 1. New entry / gateway water feature 2. Renovate 3 existing water features 3. Add 4 new water features 4. Add comfort station 5. New walkways and plaza seating areas 6. New shade structures and trees. Cost of Proposed Improvements �.. A summary of the proposed costs associated with the recommended improvements is outline below. Complete cost information by phasing and line items is attached to this report. Phase 1— $422,738 Phase 2 — $588,451 Median Phase — $780,971 Total - $1,792,160 The approved FY 04/05 budget includes $150,000 for the development of an RFP for an engineering survey and the development of construction design details. The development of this RFP will be the next step in the implementation of this concept plan. E:\Town Council Reports\Avenue of the Fountains Status Report.doc AVENUE OF THE FOUNTAINS CONCEPT PLAN NORTHSIDE IMPROVEMENTS SUMMARY OF ESTIMATE COSTS DESCRIPTION PHASE ONE PHASE MEDIAN ESTIMATED ESTIMATED TWO PHASE SUBTOTAL TOTAL COST 1 SITE PREPARATION $40,921 $36,253 $8,400 $85,574 2 DRAINAGE $0 $0 $0 $0 3 UTILITIES $0 $0 $0 $0 4 HARDSCAPE $75,868 $53,585 $119,525 $248,978 5 RETAINING WALLS $0 $0 $18,400 $18,400 6 ROADWAY $47,572 $338,871 $0 $386,443 7 SOFTSCAPE $9,440 $38,348 $117,649 $165,437 8 WATER FEATURES $0 $0 $111,000 $111,000 9 SITE FURNISHINGS $16,100 $53,550 $28,900 $98,550 10 SPECIALITY ITEMS $90,000 $0 $290,000 $380,000 11 ENVIRONMENTAL GRAPHICS $9,300 $0 $0 $9,300 12 ELECTRICAL $84,000 $0 $0 $84,000 13 GENERAL CONDITIONS $29,856 $41,649 $55,510 $127,015 14 INSURANCE & BONDS $0 15 FEE $0 16 SALES TAX $0 SUBTOTAL $1,714,697 17 CONTINGENCY (5%) $19,681 $26,195 $31,587 $77,463 PHASE TOTALS $422,738 $588,451 $780,971 ESTIMATED TOTAL PROJECT CONSTRUCTION COST: $1,792,160 This estimate is for all phases of the Avenue of the Fountains Concept Plan. cn c m s a CL a� V _ O V i O L a err 1 ti V _ 4W O u m s a i O O L m �r NO _ 4w O u G v y � 9NJ � • K of O >, 17 z°a 'b a u z z C1 N -; v ll•o cn ■ _ s a 4J CL a) V _ O V .a W L L L a �a ��a ;• Y� �. 4J N Now w to o a `�• L90 a �that is A� 6ZV - rr 6 PW ja/� Date Received: SCHEDULED PUBLIC �044z/ APPEARANCE/PRESENTATION FORM✓UN? vFo qaiHTgi A Citizen or Groups may apply to have an item placed on the WZ' 4l y submitting a completed "Public Appearance/Presentation Form to the l Clerk for submission to the Town Manager. Reminder: Requests must be received no later than 5:00 p.m. eight (8) calendar days prior to the regular meeting date to ensure timely delivery to Council Members. If additional staff time is needed to research a proposed agenda item, the Town Manager may postpone the appearance/presentation date. If the Town Manager determines that the subject should not be placed on the agenda, an individual may (i) ask that the request be forwarded to the Mayor for consideration or (ii) obtain the written request of three members of the Council to place the item on the agenda and then submit that request to the Town Manager. APPLICANT'S NAME:" APPLICANT'S ADDRESS: 0 PHONE/FAX: {r E-MAIL ADDRESS: AGENDA DATE(S) APPLICANT IS AVAILABLE: 1 I , ' D y Description and purpose of Appearance/Presentation: Will the presentation item require that staff provide audio/visual support? Yes ❑ No ❑ ' Required: Attach all materials (documents, reports, letters, information, etc.) to be presented or viewed. Time requested for presentation: 5 minutes[] Applicaht's Signature Approved ❑ 1 m to be placed on 4kAgenda dated: Denied ❑ 1*r 'I Town Manager's Signature Date Date E:\BBender\Documents\Forms\Schedued Public Appearance -Presentation Forml.doc 10 minute$.Q - Other. 10/22/2003 rr I Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:❑ Regular:❑ Meeting Date: 07/01/2004 Contact Person: Tim Pickering Requesting Action:[] Tvue of Document Needing Approval (Check all that appl ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:® ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: Consideration of revising the Council's Goals for Fiscal Year 2004-05 and an update on the progress to date on goals. Staff Recommendation: Approve Fiscal Impact: No $00 Purpose of Item and Background -.Information: During the FY2004-05 budget hearings the resources identified as necessary to accomplish the Council's goals were eliminated, specifically, two new staff positions for the public information program, operational contingency plan for fire service, strategic plan, and revenue ballot measure. The elimination of the resources requires that the original goals be revised and the objectives be modified to what can be managed by existing staff. A report on the progress of the goals is included in the memo. List All Attachments as Follows: Interoffice Memo Type(s) of Presentation: None Signatures of Submitting Staff: Department Head `�.I 1 � T` \ ` r Town Manager / Designee e:\wpdata\agenda cover sheetl.doc Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS Office of Town Manager INTER OFFICE MEMO TO: The Honorable Mayor Nichols and Council DT: June 16, 2004 FR: Tim Pickering, Town Manager RE: FY 2004-2005 Council Goals Update During a goal -setting retreat in January, 2004 the Town Council identified seven top goals for the FY2004-05 budget. A second retreat was held with management staff to develop specific implementation plans and identify resources necessary to carry out the goals established by the Council. On March 4, 2004 the previous council formally adopted the goals as priorities for the FY 2004-05 budget and the resources were incorporated within the proposed budget. The previously adopted seven goals were: • Develop an operational contingency plan for fire service; • Monitor and analyze impact of the pending State Trust land ballot measure. Additionally, work with the State Trust Land staff to properly plan for the annexation and development of the adjacent parcels; • Develop a comprehensive public information program; • Conduct a financial analysis of the potential impact of the water issue on the Town's long-range financial projections; • Prepare, if warranted, a revenue ballot measure that is consistent with strategic plan; • Complete a community strategic plan by July 2005; and • Develop a succession plan staffing analysis with appropriate recommendations. During the FY2004-05 budget hearings the resources that had been identified as necessary to accomplish the Council's goals were eliminated, specifically, two new staff positions for the public information program, operational contingency plan for fire service, strategic plan, and revenue ballot measure. The existing staff will continue to focus on the goals as priorities for the upcoming fiscal year•, however, the following four programs will be severely hindered by the lack of resources. FIRE SERVICE CONTINGENCY PLAN The elimination of personnel to conduct and prepare a fire contingency plan report will require that the objectives of this goal be reduced. I would ask the Council to modify the goal to: a) prepare a report on the cost of a municipal fire department in the event that Rural Metro cancels service to Fountain Hills b) make a recommendation regarding any changes to the existing Rural Metro contract considering the effect of City of Scottsdale's newly formed municipal department This narrows the scope of the plan by concentrating on immediate issues versus setting up mutual aid agreements with surrounding districts. The scope is also narrowed to eliminate 4W consideration of merging with an existing fire district, forming a regional or volunteer fire department, and the development of inter -governmental agreements with other entities. If the Council accepts the revised scope of this goal it is possible that existing staff could prepare a report by January 2005. COMPREHENSIVE PUBLIC INFORMATION PROGRAM The public information officer position was eliminated from the proposed budget, therefore, I would like to recommend that this goal be eliminated as a priority. The Public Information Officer position was key to implementing a cooperative working relationship with the media, developing Public Service Announcements (PSA), improving public information, serving as media spokesperson on "hot topics", etc. Without a staff person with the expertise and resources to coordinate and manage these responsibilities the program objectives will be difficult to meet. PREPARE REVENUE BALLOT MEASURE The implementation of this program was contingent upon hiring the Public Information Officer who would be responsible for reaching out to the "silent majority" on government issues, broadening community participation in government elections, and generating a higher voter turnout. Additionally, the Public Information Officer would have used the strategic plan as the basis for determining community wants and educating the public regarding the costs associated with desired programs. With the uncertainty regarding the scope of the strategic plan and the elimination of the PIO position, this goal is in serious jeopardy. I would respectfully request that the ballot measure decision be deferred until the resources are dedicated for the program. STRATEGIC PLAN The main objective of the community strategic plan was to obtain input from a wide cross- section of the community to determine the wants versus the needs of the community and their willingness to pay for them. This program was also intended to develop a long-range community vision, garner community consensus on future direction of the Town, and develop a plan that assigns responsibilities and timelines for implementation. With the elimination of the staff that was to coordinate this project (Assistant Town Manager), as well as the budgeted consultant costs reduced by half, I will be analyzing how to achieve this goal. I anticipate re -writing a request for proposal that narrows the scope of work for the consultant and places more of a burden on completion on volunteers. I will update the Mayor and Council as this program progresses. The remaining three priorities were not directly affected by the budget reductions but may be impacted with the elimination of a public information program. An update on their current status follows. 11 STATE TRUST LAND The State Land Department has contracted with the MB Group, a Scottsdale based land development firm, to develop an analysis for the projected development densities for the State Land parcels to the north of Fountain Hills. This analysis will be a projection based on environmental considerations, availability for infrastructure (water, sewer, electricity, etc), and other factors impacting development. Town staff has met with the staff from the MB Group on several occasions, including the facilitation of a meeting with CCWC and FHSD. This report is expected to be delivered to the State Land Department at the end of June 2004. Legislation. The State Trust Land Reform legislation is currently being reviewed by a special legislative committee. This committee is considering the merits of placing the reform package on the November 2004 ballot. The legislature must pass enabling legislation if the issue is to be placed before the voters during this election cycle. Action must be taken by June 30, 2004. The proposed reforms include the establishment of a board of trustees to provide oversight of the state land department, better funding for the state land department through retention of a percentage of trust land revenues, and improvements in planning that promotes cooperative planning with local communities for open space and development. Annexation Process. The followings steps provide a summary of the steps that need to occur prior to the annexation of the property into the Town of Fountain Hills: 1. A conceptual plan will need to be prepared and approved by the State Land Commission. 2. The Town of Fountain Hills must incorporate the approved conceptual plan into the Town's General Plan through a General Plan Amendment. 3. The Town determines the proposed zoning for the land to be annexed. 4. The Town submits a formal request to the State Land Commissioner for consideration. 5. Town completes the annexation checklist while the State Land Department staff prepares a summary and recommendation for the Commissioner. 6. Considering the best interest of the State Trust, the Commissioner will either approve, deny or hold the annexation request in abeyance. 7. If agreeable, the annexation proposal will be advanced to the State Selection Board for its consideration. 8. If the State Selection Board concurs with the request for annexation, the State Land Commissioner will formally sign the Annexation Approval Documents (these signatures suffice for the land owner signature required on the annexation petition). 9. Town enters process with Maricopa County for annexation. SUCCESSION PLAN A report outlining the succession plan staffing process was presented to the Council within the FY2004-05 budget that also addressed staffing vulnerabilities and weaknesses. The report included a timeline for implementing the succession plan. The next step is for the department directors and Human Resources to review future staffing plans and desired functions. The plans will serve as the basis for identifying available employees who have the knowledge, skills and abilities to fulfill the required staffing needs. WATER ANALYSIS There were three objectives in analyzing the potential impact on Town finances if Chapparal City Water Company does not have an assured water supply: a) determine the financial impact of the water issue on the Town's budget/finances b) revise the five-year financial plan as required c) provide the community with a clear understanding of the Town's assured water supply On April 7, 2004 the Town was notified by Arizona Department of Water Resources that there was a designation of assured water supply for future growth in Fountain Hills. However, the negative publicity that preceded the announcement may have had a financial impact such as a decline in construction activity, which means decreased construction sales tax and building permits. In April, 2004 there was a decrease in building permit fees and construction sales tax; however, there is no data available that would correlate the decline to the water issue. Since the issue has been resolved any decline attributable to the lack of assured water supply would be temporary. The five-year plan will be revised by November, 2004 to reflect the current actual and estimated budget revenues and expenditures. The plan will include consideration of external factors (economy, local issues, etc.) that could have a financial impact on the Town. Disseminating clear and concise information about any issue that affects the community would have been a responsibility of the Public Information Officer. The PIO would have the expertise 40 and resources to coordinate with the media, staff, Council and the public to be sure that the information provided is accurate and timely. 'Without a PIO public service information will continue to be disseminated as it is now. (Channel 11, website). Summary In summary, I am recommending the Council eliminate the public information goal, narrow the scope of the fire contingency plan and strategic plan goals and table the revenue ballot issue until a strategic plan is complete. Should you have any questions, please do not hesitate to contact me. cc: Julie Ghetti, Accounting Supervisor Joan McIntosh, Human Resources Administrator Molly Bosley, Planning and Zoning Administrator E:UGhetti\WPDATA\goalsupdateI.doc Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 7/l/04 Submitting Department: Administration Contact Person: Pickering Consent:❑ Regular:® Requesting Action:® TVne of Document Needing Annroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check ADDrODriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: CONSIDERATION of RESOLUTION 2004-34, adopting the Town of Fountain Hills Policy and Procedures for Proposition 202 Funding. Staff Recommendation: Approve Fiscal Impact: No .� Purpose of Item and Background Information: The Council is being presented with the Proposition 202 Funding Policy that was before it at the work-study session on April 13, 2004. The Policy has since been amended to provide for processing of applications to any Arizona Indian Tribe. List All Attachments as Follows: Resolution 2004-34 and draft policy Type(s) of Presentation: Verbal Signatures of Submitting Staff: Department Head ,(, v\ 4 _ mil.%d C _ A,-T, Town Manager M Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS, ARIZONA POLICY AND PROCEDURES FOR PROPOSITION 202 FUNDING In order to secure for the Town of Fountain Hills, Arizona (the "Town") the benefits of the Indian Self Reliance Initiative ("Prop. 202") passed by the Arizona voters in the 2002 state general election and codified in ARIZ. REV. STAT. § 5-601.02, and to promote the best interests of the Town, the following Policy and Procedures for Prop. 202 Funding (this "Policy") is hereby adopted by the Mayor and Council of the Town (the "Town Council"). Under ARIZ. REV. STAT. § 5-601.02, Prop. 202 funds may be solicited by cities, towns and counties from Arizona Indian Tribes for government services that benefit the general public, including (i) public safety, (ii) mitigation of the impacts of gaming and (iii) promotion of commerce and economic development. Because the legislation requires that the funds be solicited by a municipality or county, the Town has been approached by various entities requesting that Prop. 202 funds be procured on their behalf. Accordingly, the Town Council has established the following Policy to create a uniform proposal process for such entities. ARTICLE 1. General Policies 1.1 Qualified Entities. The Town will only accept and process proposals for Prop. 202 Funds made by itself or by Town -based, non-profit organizations ("Qualified Entities"). 1.2 Discretion Retained by Town Manager. The decision to process a Qualified Entity's proposal shall be retained by the Town Manager, or his designee, subject to the application of sections 1.3 and 1.4 of this Article. 1.3 Town as Applicant. If, in any given quarter, the Town submits a proposal for Prop. 202 funds, it will not process proposals from Qualified Entities for that particular quarter if the applicant is requesting funds from the same tribe as the Town. Such Qualified Entities may request that the Town hold their proposals for processing in a future quarter in which the Town is not an applicant. 1.4 Preferred Fund Use Schedule. Where multiple Qualified Entities have submitted proposals for Prop. 202 funds for the same quarter, from the same tribe, the proposals shall be processed in accordance with the following schedule of preferred fund uses: a. Public safety; b. Mitigation of impacts of gaming (i.e. education, social services and health care); C. Promotion of commerce and economic development (i.e., transportation and tourism). 1.5 Reimbursement for Costs. All costs incurred by the Town in connection with (i) the administration of a proposal submission and (ii) the distribution of Prop. 202 funds shall be subtracted from the total amount of Prop. 202 funds awarded, if any, to the Town on behalf of the Qualified Entity. Such costs may include, but are not limited to (i) staff time spent processing the application and any resulting final report, (ii) auditing fees and (iii) legal fees incurred in the preparation of a resolution, intergovernmental agreement and any other legal document associated with transferring the Prop. 202 funds to the Qualified Entity. 1.6 Funds Budgeted by Town. If the Qualified Entity receives Prop. 202 funds, the distribution of those funds will not be used to supplant funding, if any, budgeted by the Town for distribution to that entity in the applicable fiscal year. 1.7 Final Report. Any Qualified Entity receiving Prop. 202 funds shall submit to the Town, no less than 30 days prior to the end of the fiscal year in which the funds were disbursed, a final and complete report detailing how the funds were actually spent. 1.8 Modification. The Town Council may modify this Policy from time to time. ARTICLE 2. Proposal Requirements 2.1 Deadline to Apply. All proposals for Prop. 202 funds shall be submitted to the Town Clerk no less than 60 days prior to the deadline for such proposals as determined by the respective tribes for that particular quarter. 2.2 Proposal Content. The proposal shall, at a minimum, contain the following information: a. Qualified Entity Information. The Qualified Entity shall provide a general description of itself, including its corporate and organizational structure. This description should also include the names of all officers and/or corporate directors directly related to or associated with the proposed administration of the Prop. 202 funds. b. Applicant Contact. The Qualified Entity shall provide the name, address, phone number, facsimile, email and other relevant information for the primary contact for the Qualified Entity. C. Detailed Description. The Qualified Entity shall provide a detailed description of the manner in which the Prop. 202 funds, if awarded, will be used. This description should also include a statement of how the proposed use of the funds meets one or more of the purposes set forth in Section 1.4 above. d. Estimated Costs. The Qualified Entity shall indicate the dollar amount being requested from the tribe including a detailed budget. Additionally, the Qualified Entity should provide any supporting documentation demonstrating that the amount requested is directly related to the use proposed. 9196.001\Prop. 202 policy.v3.doc 2 6-23-04-1 e. Information Requested by the Tribe. In the event that the tribe has issued a solicitation of proposals that requests information not specifically required by this Article, the proposals must include that information as well. 2.3 Incomplete Proposals. Incomplete proposals will not be processed. 9196.001\Prop. 202 policy.v3.doc 6-23-04-1 RESOLUTION NO. 2004-34 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE TOWN OF FOUNTAIN HILLS POLICY AND PROCEDURES FOR PROPOSITION 202 FUNDING. WHEREAS, Proposition 202 funds may be solicited by cities, towns and counties from Arizona Indian Tribes for government services that benefit the general public, including (i) , public safety, (ii) mitigation of the impacts of gaming and (iii) promotion of commerce and economic development; and WHEREAS, various entities have requested that the Town of Fountain Hills (the "Town") solicit Proposition 202 funds on their behalf; and WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") has determined that it is in the best interests of the citizens of the Town to establish written policies to create a uniform application process for procurement of Proposition 202 funds on behalf of various entities; and WHEREAS, the Town Council desires to establish a policy and procedures for requesting Proposition 202 funds. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA as follows: SECTION 1. That the "Town of Fountain Hills, Arizona, Policy and Procedures for Proposition 202 Funding" (the "Policy") is hereby adopted in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to ensure that the Policy is implemented and applied to all requests for Proposition 202 funding. SECTION 3. That this Resolution shall become effective immediately upon passage. [SIGNATURES ON FOLLOWING PAGE] 9196.001\ .\2004-33 Pmp 202 Policy.res.doc 6-21--04-1 In in in PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, July 1, 2004. FOR THE TOW—N14 ' F09TAIN HILLS• ATTES TED TO: W. J. Wichols, a�or REVIE $YL Timothy G. Pi 9196.0M. A200408 Prop 202 Policy.ms.doc 2-26-04-1 Town Bevelyn J. Bev r, Y'own Clerk APP VED AS TO FORM: [ ager Andre J. McGuire, Town Attorney 2 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 7/1/04 Submitting Department: Administration Contact Person: Pickering Consent:❑ Regular:® Requesting Action:® Tvpe of Document Needing Annroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Funding request Council Prioritv (Check Annronriate Areas): ❑ Education ❑ Public Fitness ® Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: CONSIDERATION of processing an application for Proposition 202 funding from the Fort McDowell Yavapai Nation through the Town of Fountain Hills for the FOUNTAIN HILLS SHERIFF'S POSSE in the amount of $10,500. Staff Recommendation: Approve Fiscal Impact: Yes $10,500 Purpose of Item and Background Information: To request funding for another vehicle under the provisions of Proposition 202, the Indian Gaming Preservation and Self Reliance Act of 2002, to replace a car that needs to be retired due to mileage and safety at a cost of $10,500. Please review attached letters. List All Attachments as Follows: Copy of presentation and letters of request Type(s) of Presentation: Verbal Signatures of Submitting Staff: Department Head Budget Review (if item not budgeted or exceeds budget amount) _ _ 4� 1 vv Town Manager low FOUNTAIN HILLS SHERIFF'S P.O. Box 17114 Fountain Hills, Arizona 85269-7114 Joseph M. Arpaio, Shentt January 30, 2004 Mr Timothy Pickering Town of Fountain Hills 16836 E Palisades Drive Fountain Hills, Arizona 85269 Dear Mr Pickering; POSSE Joseph M Arpaio, Shentt On behalf of the Fountain Hills Sheriff's Posse, I am respectfully requesting your consideration in presenting our request for financial assistance to the town, from the funds received due to proposition 202. In September of 2003 myself and Commander Robert Wagner met with Dr Clinton Pattea, of the McDowell Yavapai Nation. We requested financial consideration to assist us in keeping our community services at the safest and most productive level possible. At the time Dr Pattea advised us to submit a letter detailing our needs and he would review and strongly recommend approval for this funding. I have attached a copy of our letter to Dr Pattea. We were unaware nor informed that all requests of this kind were going to be turned over to the town for review and funding if approved. I have also enclosed a copy of our donation request letter to the residents of Fountain Hills and the Verdes, which will be going out in February. I hope after reading the two letters you will have some detailed information regarding the amount and level of services provided our communities by the Posse members. Since the original request, to Dr Pattea, in September, for the costs of the radio, we have found ourselves continually being requested to provide more services to assist the community. This will require purchasing another vehicle from the Sun City Posse to replace a car that needs to be retired due to mileage, and safety at a cost of $10,500 We sincerely hope that yourself and the town will consider our request for financial assistance so we may continue to provide the needed services to the towns residents and businesses alike. Sincerely; Daniel Krause Treasurer — Ftn. Hills Sheriff's Posse in FOUNTAIN HILLS SHERIFF'S P.O. Box 17114 ER/F� Fountain Hills, Arizona 85269-7114 SH Joseph M. Arpaio, Sheriff February 1, 2004 POSSE Joseph M. Arpato, Sheriff would first like to thank the residents and business owners of our great communities for their continued support of the Sheriffs Posse and our efforts to help in preventing crime, and assisting our communities with their ever growing needs. The Fountain Hills/Verdes Posse is an organization made up entirely of volunteers, who donate their time and services without any compensation. The Posse operates under the authority of the Maricopa County Sheriffs Office (MCSO) and it's Enforcement Support Division. Your Fountain Hills/Verdes Posse provides services that many of you may not realize, and I would like to share some of those with you. The Posse assists our Sheriffs Deputies on a daily basis with patrols, prisoner transports, emergency assistance, traffic control, assistance to your Fire Departments, security at our schools, along with home and business watches. These services just mentioned and many others are the equivalent of approximately (5) full time deputies at no cost to the community. However there is a cost to each and every Posse Volunteer. Every item from uniforms to equipment & body armor, right down to pen and paper is paid for by each volunteer. The Posse owns and maintains the patrol cars and its communication systems. 90% of our Posse are (QAP) Qualified Armed Possemen) and more are in training to be QAP. This certification alone consists of over 100 hours of training of the volunteers own time and each will incur the costs of their weapon. As our communities grow the need for services grow as shown below: Year Miles Patroled 2001 32,000 2002 63,000 2003 73,000 Man Hours Worked 5,000 10,000 12,000 Home & Business Patrols- 4,500 4,800 5,100 Rio & Tonto Verde Patrols 487 528 680 These figures reflect the hard work, and dedication your posse delivers to help keep your homes, businesses, and community a safer place to live and work. Your generous support over the last 25 years has help maintain an effective crime prevention organization in our communities. We need your help and support to continue to maintain the quality of this crime prevention and safety assistance organization. Please remember that your donation is tax deductible. Enclosed is a return envelope for your convenience in making a contribution to your Posse. Sincerely; Robert D Wagner Commander of the Fountain Hills/Verde Sheriffs Posse FOUNTAIN HILLS/VERDES SHERIFF'S POSSE f � ' P.O. BOX 17114 �,,. September 26, 2003 FOUNTAIN HILLS, AZ 85269-7114 To: Dr. Clinton Pattea - President Ft. McDowellYavapai Nation From: Robert D. Wagner - Commander - Ftn. Hills Sheriff's Subject: Contribution for a XTS-3000 Model II Radio Posse Dear Dr. Pattea On behalf of myself and my Treasurer. Dan Krause, I want to thank you for taking time from your busy schedule to meet with us yesterday. My purpose of the requested meeting was twofold, ie: I. To bring you up to date on how our Posse currently helps your Ft. McDowell Police and how we will continue to assist your Nation. In my meeting with you Police Chief, I outlined to him that we are ready to assist him whenever he needs us to: a. Take his prisoners to jail b. Assist in the capture of any fleeing criminal, etc. We also stand ready to do security for any of your Fairs, Rodeos,Parades etc. 2. Our second purpose was to request a contribution from you and Your Council to provide us with a Mobil Radio. We, as a Posse receive no monetary assistance from either the Sheriff's office or the Mayor or Council of Ftn. Hills, Rio Verde or Tonto Verde. Our contributions come from the citizens of those three municipalities. The reason we need another Radio is we have 5 Patrol Cars and only O4 Radios. At this time, our funds do not permit the purchase of another adio. When we have a callout, in our area, one of our cars must stay n the garage. We can not take a car out without a Radio. We would, therefore, be mo.5t grateful if your Council would contri- bute the necessary $4,000.00 to purchase subject Radio. I have enclosed a copy of the costs of the XTS-3000 Portable Radio. If in your munificence you grant our request, you can either call me at (480) 596-3566 and I will pick up the check. Or, mail it to: Mr. Dan Krause P.O. Box 17114 Fountain Hills, AZ 85269-7114 I wish to express my gratitude to you for your kind consideration of this request. May your Nation grow and prosper. Ki"est ReVards, Robert D. Wagner Commander - Ftn. Hills Verdes Sheriff's Posse cc - Dan Krause - Treasurer Attachment N Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Administration Consent:❑ Regular:® Meeting Date: 7/1/04 Contact Person: Pickering Requesting Action:® Tvge of Document Needing Annroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Prop. 202 Funding request Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: CONSIDERATION of processing an application for Proposition 202 funding from the Fort McDowell Yavapai Nation through the Town of Fountain Hills for the TOURISM BUREAU of the Fountain Hills Chamber of Commerce in the amount of $100,000. Staff Recommendation: Approve Fiscal Impact: Yes $100,000 Purpose of Item and Background Information: To request funding for tourism promotion under the provisions of Proposition 202, the Indian Gaming Preservation and Self Reliance Act of 2002. Please review attached documentation. List All Attachments as Follows: Copy of proposal and letter of request Type(s) of Presentation: Verbal Signatures of Submitting Staff: Department Head C . Town Manager Budget Review (if item not budgeted or exceeds budget amount) Fountain Hills Fort McDowell TAKE A PEAK June 14, 2004 Mr. Timothy G. Pickering Town Manager Town of Fountain Hills 16836 E. Palisades Blvd. Fountain Hills, AZ 85269 Dear Tim: Attached you will find the request of the Tourism Bureau of the Fountain Hills Chamber of Commerce to the Fort McDowell Yavapai Nation for funding through the Town for tourism promotion under the provisions of Proposition 202, the Indian Gaming Preservation and Self Reliance Act of 2002. The document attached includes background describing the accomplishments of our tourism efforts during the past year, as well as a scope of work detailing intended uses for the funds requested for the coming year. On behalf of the Advisory Board of the Tourism Bureau, I would like to thank you for your support of our efforts to promote the Fountain Hills / Fort McDowell destination through combined funding from the Town and the Tribe. We look forward to your continued support and to your endorsement of this request, so that we may continue to expand and improve our efforts on behalf of the community. Sinc ly, ' V imir Hulp ch Chairman Cc: Tourism Bureau Officers Mark McDermott Fountain Hills Fort McDowell • TAKE A PEAK PROPOSAL TO THE FORT MCDOWELL YAVAPAI NATION THROUGH TOWN OF FOUNTAIN HILLS FOR 2004 -2005 FUNDING FOR FOUNTAIN HILLS / FORT MCDOWELL TOURISM MARKETING UNDER THE PROVISIONS OF SECTION 3 OF PROPOSITION 202, • THE ARIZONA INDIAN GAMING PRESERVATION & SELF RELIANCE ACT SUBMITTED BY FOUNTAIN HILLS CHAMBER OF COMMERCE TOURISM BUREAU JUNE 2004 0 INTRODUCTION & REQUEST • In 2003, the communities of Fountain Hills and Fort McDowell came together to officially declare themselves a tourism destination with intent to compete formally in the destination marketing arena. They established a destination brand: FOUNTAIN HILLS FORT MCDOWELL TAKE A PEAK Funding for this new destination marketing effort was provided by the Town of Fountain Hills, the Fort McDowell Yavapai Nation and Fountain Hills Chamber of Commerce which provided a tourism consultant/director and office space and equipment for the new Fountain Hills Chamber of Commerce Tourism Bureau (the "Bureau"). An initial marketing program managed by volunteer committees implemented programs in the areas of • Advertising • Public Relations • Collateral • Fulfillment • • Affiliations • Merchandise Notable public exposure for the new effort was achieved by these programs. A public relations firm, Image Quest, was retained by the Bureau, and this agency was instrumental in the creation of a new logo and business system for the destination, as well as for the placement of various articles and advertorial inserts in consumer and trade publications. The development of a new official guidebook for the branded destination, published by Hennen Publishing of Phoenix, was achieved, with the guidebook (30,000 quantity) now in initial distribution. The guidebook production was completely supported by the businesses of Fountain Hills and Fort McDowell through the purchasing of advertising. A fairly significant portion of the Bureau's budget was allocated to the Scottsdale Convention & Visitors Bureau for a cooperative program by which the SCVB insured that a high profile for Fountain Hills was maintained within the far-reaching $7 million destination marketing effort of this sophisticated, professional tourism agency. Introduction ® Page 2 . Indeed, it can be claimed that m 2003 Fountain Hills / Fort McDowell officially became a "destination community". The foundation was laid for the achievement of significant economic gains through capitalizing on the outstanding potential for tourism development in this area. All that was accomplished in 2003, flowing from the efforts over prior years of the ad hoc Fountain Hills Tourism Council, was particularly notable considering the shoestring budget on which the Bureau operated. Total expenditures for FY 2003-2004 from Town, Tribal, State and Chamber funds will amount to less than $140,000. To put this in perspective, consider that the average budget of what the International Association of Convention & Visitors Bureaus (IACVB) considers as "small bureaus" is $348,000. Financial Plan / Funding Request Now, entering year two of the operation of this new Tourism Bureau, the challenge is to move beyond the foundation that has been laid to the achievement of notable incremental growth in tourism business activity through the implementation of expanded efficient and effective marketing efforts. This can best be accomplished through the application of additional • financial resources. The Town of Fountain Hills has responded to the Tourism Bureau's application for $100,000 in funding for FY05 with an appropriation of $75,000 — a 50% increase to its FY04 appropriation. It is hoped that the Fort McDowell Yavapai Nation will recognize the potential for growth, and the value of increasing the resources allocated to the effort as well. With much gratitude to the Tribe for its contribution to the program during this past fiscal year, the Tourism Bureau, as it did with the Town, is requesting that the Tribe consider an increase in its (Proposition 202) funding for tourism to the level of $100,000. The attached Scope of Work details the intended utilization of funding in this amount. ************* SCOPE OF WORK If granted additional designated tourism funding from the Fort McDowell Yavapai Nation under the provisions of Proposition 202, The Fountain Hills Chamber of Commerce Tourism Bureau will be able to broaden the awareness of the "FOUNTAIN HILLS / FORT MCDOWELL — TAKE A PEAK" destination, as well as increase its advocacy for regional tourism development efforts to benefit the Fountain Hills and Fort McDowell communities. The following outlines preliminary intentions for programs that would be funded: • Trade Shows $30,000.00 • Trade Show Display $10,000.00 • Media Familiarization Tours $15,000.00 • Tour Operators/Travel Agents Familiarization Tours $10,000.00 • Tour Itineraries and Guides Development/Training $ 5,000.00 • Advertising/Direct Marketing /Special Promotions $30,000.00 Trade Shows & Trade Show Display The Fountain Hills / Fort McDowell destination spent the past year preparing for being able to properly exhibit at trade shows. Trade shows are a proven effective means of developing new business by meeting first-hand with entities and individuals from the trade that generate visitors (tours) to, as well as publicity for, destinations. The creation of a logoibrand and business • systems including presentation folders, as well as the production of the new official guidebook give the Bureau the basic promotional elements needed to effectively operate at a trade show. The important remaining missing element is a trade show display that draws attention to the destination and its brand amid the scores of competing displays at any given show. The first order of business in utilizing funding from the Fort McDowell Nation will be to obtain the needed trade show display. Attending trade shows involves various costs including exhibit rentals and related drayage, equipment and services fees, and travel and entertainment costs. A $30,000 budget for trade shows should allow for the Bureau to attend at least 6 selected trade shows during the year. Media & Trade Familiarization Tours Familiarization tours are highly effective means of promoting a destination as they afford the opportunity to have important clients (tour operators; travel agents) and media representatives (trade and consumer publication editors & writers) experience the features and benefits of a destination first hand. Ideally, these "fam" tours result in new tour programs being developed and sold by tour operators, and new stories being written and published about the destination, the value of which is considerable as compared to the cost of placing advertising. Scope of Work Page 2 Tour Itineraries Development and Guides Training An important component of developing group tour business is to have tour itineraries with narratives available for them to incorporate into their programs. It makes their job of creating new tour programs much easier and thus serves to better induce them to do so. Additionally, many companies seek "step on" tour guides to handle the tours and narrative for them at destinations — especially destinations such as Fountain Hills / Fort McDowell where many companies are not likely to have experience in house. The Tourism Bureau began the tours and narratives development process during FY04. The groundwork laid now needs to be enhanced and expanded, and guides need to be trained. Advertising/Direct MarketinOSpecial Promotions The funds to be used in these marketing disciplines will be deployed together with funds from the Town and from State of Arizona grants to construct a plan that most efficiently and effectively broadens awareness of the branded Fountain Hills / Fort McDowell destination, and generates related inquiries from potential visitors seeking more detailed information (official guide), and ideally reservations. Included will be research -based programs of sending direct messages (electronic and direct mail) to determined target markets and customers. 1-1 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:❑ Regular:® Meeting Date: 07/01/2004 Contact Person: Julie Ghetti Requesting Action:❑ Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:[--] ® Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ® Finance Regular Agenda Wording: Consideration of Ordinance 04-11, levying upon the assessed valuation of the property within the Town of Fountain Hills, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, to provide funds for bond redemptions, for the purpose of paying interest upon bonded indebtedness; all for the fiscal year ending the 30'h of June, 2005. Staff Recommendation: Fiscal Impact: Yes $1,450,000 Purpose of Item and Background Information: The FY 2004-05 budget includes the Debt Service Funds for annual payment of principal and interest on outstanding bond issues. General Obligation bonds are repaid through an ad valorem (property) tax collected by Maricopa County and remitted to the Town. Ordinance 04-11 is the final step in the budget process and authorizes Maricopa County Finance to levy the appropriate property tax necessary to make the debt service payment for FY 2004-05. List All Attachments as Follows: Ordinance 04-11, Interoffice Memorandum Type(s) of Presentation: None Signatures of Submitting Staff: c Depa t ent He i d Town Manager / Designee e:\wpdata\agenda cover sheet.doc Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF ACCOUNTING SUPERVISOR INTER OFFICE MEMO TO: Honorable Mayor and Town Council DT: June 16, 2004 THROUGH: Timothy Pickering, Town Manager FR: Julie A. Ghetti, Accoun .ng Supervisor RE: Ordinance No. 04-11 Tax Levy Administration On June 3, 2004 the Mayor and Town Council adopted the tentative FY2004-05 budget as final, including all funds (General Fund, Special Revenue, Debt Service, Development Fees and Capital Projects Funds). The Debt Service fund is for the annual payment of principal and interest on all outstanding Town bond issues, totaling $2,251,500. Of that amount, $1,450,000 is required for the annual payment of General Obligation Bonds approved by voters for a street paving project, purchase of open space adjacent to Fountain Park, construction of the Library/Museum and purchase of McDowell Mountain open space. General Obligation bonds are repaid through an ad valorem (property tax) collected by Maricopa County and remitted to the Town; a table itemizing the issue and required payment is shown below. The approval of Ordinance No. 04-11 is the final step in the budget process and authorizes Maricopa County Finance Department to levy the appropriate property tax necessary to make the ,%W debt service payment for Fiscal year 2004-2005. Based on the final assessed property valuation of $349,398,334, and a small delinquency factor, the approximate tax rate per $100 of assessed property value will be $0.4120 (or $41.20 for residential property valued at $100,000). Staff recommends approval of Ordinance No. 04-11. DEBT SERVICE REQUIRED BY TAX LEVY FY2004-05 Issue Principal Interest Street Paving Project (1991) $255,000 $95,405 Lakeside Open Space $75,000 $55,375 Library/Museum $225,000 $162,425 Mountain Bonds $250,000 $266,300 TOTAL $805,000 $579,505 ORDINANCE NO.04-11 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE TOWN OF FOUNTAIN HILLS, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, TO PROVIDE FUNDS FOR BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2005. WHEREAS, by the provisions of State law, an ordinance is required to set the property tax levy for fiscal year 2004-2005; and WHEREAS, the County of Maricopa is assessing and collecting authority for the Town of Fountain Hills, the Clerk is hereby directed to transmit a certified copy of this ordinance to the County Assessor and the Board of Supervisors of the County of Maricopa, Arizona. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That there is hereby levied on each one hundred dollars ($100.00) of assessed valuation of all property, both real and personal, within the corporate limits of the Town of Fountain Hills, except such property as may be by law exempt from taxation, a secondary property tax rate sufficient to raise the sum of $1,450,000 for the purpose of providing a bond interest and redemption fund for General Obligation Bond debt service for the fiscal year ending June 30, 2005. SECTION 2. That failure by the county officials of Maricopa County, Arizona, to properly return the delinquent list, any irregularity in assessments or omissions in the same, or any irregularity in any proceedings shall not invalidate such proceedings or invalidate any title conveyed by any tax deed; failure or neglect of any officer or officers to timely perform any of the duties assigned to him or to them shall not invalidate any proceedings or any deed or sale pursuant thereto, the validity of the assessment or levy of taxes or of the judgment of sale by which the collection of the same may be enforced shall not affect the lien of the Town of Fountain Hills upon such property for the delinquent taxes unpaid thereon, and no overcharge as to part of the taxes or of costs shall invalidate any proceedings for the collection of taxes or the foreclosure; and all acts of officers de facto shall be valid as if performed by officers de jure. SECTION 3. That all ordinances and parts of ordinances in conflict herewith are hereby repealed. 9196.001\..\04-11 Property Tax Levy.ord.doc 6-23-04-1 I PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, July 1, 2004. FOR THE TOWN OF UNTAIN HILLS: ATTESTED TO: W. J. Nicho ayor Bevelyn J. B der own Clerk REVI D Y• Timotiiv G. Pickebna, Town 9196.001\..\04-11 Property Tax L.evy.ord.doc 6-23-04-1 2 APPROVED AS TO FORM: — P�— I WL Andrew J. McGuire, Town Attorney