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Home My WebLink About2004.0916.TCREM.PacketNOTICE OF 30 tea° REGULAR & EXECUTIVE SESSION OF. THE `Esc f9d9 that is Ar�FOUNTAIN HILLS TOWN COUNCIL Mayor WaUy Nichols. Vice Mayor Mike Archambault Councilman Keith McMahan Councilman John Kavanagh Councilwoman Kathleen NV cola Councilman Ed Kehe - Councilman ;Jay Schlum TIME: 5:30 P.M. EXECUTIVE SESSION 6:30 P.M. REGULAR SESSION DATE: THURSDAY, SEPTEMBER 16 ,2004 WHERE: TOWN HALL COUNCIL CHAMPERS., BUILDING B 16836 E.1PALISADES ,BLVD., FOUNTAIN,HILLS, AZ (Executive`Session will be held in the Building ►Teleconference Room) PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council, must fill out a speaker's card and submit it to the Town Clierk prior to Council discussion of that Agenda, item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cardswere received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Council Members. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak can the matter. Speakers qw not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue .during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. CALL TO ORDER AND ROLL CALL — Mayor Nichols E:\ClerkWGENDAS\REGULAR\2004\Regular Session 9-16-04.doc Page 1 of 4 Last printed 9/15/2004 4:42 PM 1.) VOTE TO GO INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431-03.A.4, For discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, the Town Hall lease negotiations, and a refund claim by a taxpayer.) RETURN TO REGULAR SESSION • CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Nichols • INVOCATION — Pastor Holmes, Fountain Hills Presbyterian Church • ROLL CALL — Mayor Nichols • MAYOR'S REPORT — Mayor Nichols will read a proclamation declaring October McDowell Mountain Month. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are property noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA *1.) CONSIDERATION of approving the COUNCIL MEETING MINUTES from August 10, 12, 19, 23, and September 1, 2004. *2.) CONSIDERATION of approving an EXTENSION OF PREMISE for Grapeables Fine Wines for the Plaza Fountainside Chili Cook. *3.) CONSIDERATION of approving an EXTENSION OF PREMISE for Grapeables Fine Wines for a wedding reception. *4.) CONSIDERATION of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce for the Women's International Squash Players Tournament *5.) CONSIDERATION -of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce for a VIP Corporate Sponsor Tent for the Fall Festival. *6.) CONSIDERATION of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce for a VIP Corporate Sponsor Tent for the Great Fair. *7.) CONSIDERATION of the PRELIMINARY AND FINAL PLAT for "Castiglia-Kearns Duplex a Condominium", which is a two -unit residential condominium project located at 13005 N. Mimosa Dr., Case #S2004-17. *8.) CONSIDERATION of the FINAL PLAT for "The Enclave", previously known as "Villas Del Ciello Condominiums", which is a 77-unit condominium project located on Lots 2, 3, and 4, of Final Plat Town Center II, Case #2002-06. E:\C1erk\AGENDAS\REGULAR\2004\Regular Session 9-16-04.doc Page 2 of 4 Last printed 9/150-004 4:42 PM -I TTn 7 C1 *9.) CONSIDERATION of approving the release of 1)4U,000 to FOU1C1ll-1 1111.17 COMMUNITY THEATER as budgeted in the 2004-05 fiscal year budget. *10.) CONSIDERATION of RESOLUTION 2004-47, correcting a scrivener's error in Resolution No. 2004-42, passed by the Council on August 19, 2004. *11.) CONSIDERATION of RESOLUTION 2004-45, approving an amendment to the intergovernmental agreement with the Arizona Department Of Public Safety relating to the lease of office space. *12.) CONSIDERATION of RESOLUTION 2004-49, approving the Town of Fountain Hills' HAZARD MITIGATION PLAN. *13.) CONSIDERATION of approving the Master Plan for the MCDOWELL MOUNTAIN PRESERVE. *14.) CONSIDERATION of RESOLUTION 2004-41, granting preliminary approval of the financing by the Town of Fountain Hills, Arizona, Municipal Property Corporation of negotiation of the sale of the Corporation's revenue bonds or obligations relating to the Civic Center Phase 11 5 min project. REGULAR AGENDA 15.) CONSIDERATION of REAPPOINTING four Planning and Zoning Commissioners to each 5 min serve an additional two-year term. 30 min 16.) PUBLIC HEARING regarding RESOLUTION 2004-39, a request for a minor General Plan Land Use Map amendment of Lot 68 and 69, Final Plat 414, from Industrial to Multi- Family/High Density, Case #GPA2004-01. 5 min 17.) CONSIDERATION of regarding RESOLUTION 2004-39, a request for a minor General Plan Land Use Map amendment of Lot 68 and 69, Final Plat 414, from Industrial to Multi- Family/High Density, Case #GPA2004-01. 15 min 18.) PUBLIC HEARING regarding ORDINANCE 04-14, a request to rezone Lots 68 and 69, Final Plat 414, from "IND-2 IUPD", Industrial Unit Planned Development Zoning District, to "M-3", Multi -Family Residential Zoning District, Case #Z2004-04. 5 min 19.) CONSIDERATION of ORDINANCE 04-14, a request to rezone Lots 68 and 69, Final Plat 414, from "IND-2 IUPD", Industrial Unit Planned Development Zoning District, to "M-3", Multi -Family Residential Zoning District, Case #Z2004-04. 5 min 20.) PUBLIC HEARING regarding RESOLUTION 2004-46, a request for a minor General Plan amendment to delete the "Existing Land Use Map" and rename the "Proposed Land Use Map" as the "Land Use Map". Case #GPA2004-01. 5 min 21.) CONSIDERATION of RESOLUTION 2004-46, a request for a minor General Plan amendment to delete the "Existing Land Use Map" and rename the "Proposed Land Use Map" as the "Land Use Map". Case #GPA2004-01. 20 22.) STATUS REPORT on ANNEXATION of the State Trust Land parcel bordering Fountain Hills min on the North and East, with possible Council action. 15 min 23.) CONSIDERATION of the first amendment to the design -build agreement with Holder Construction for the CIVIC CENTER PHASE II PROJECT, including the guaranteed maximum price. 5 24.) COUNCIL ASSESSMENT AND REVIEW of the meeting to identify procedural strengths min and weaknesses and discuss possible improvements for future meetings. E:\Clerk\AGENDAS\REGULAR\2004\Regular Session 9-16-04.doe Page 3 of 4 Last printed 9/15/2004 4:42 PM q4 25.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 26.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 8:45 PM 27.) ADJOURNMENT. `� r 2004 DATED this 15 day of September, Bevelyn J. Bend , To Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. E X E:\Clerk\AGENDAS\REGULAR\2004\Regular Session 9-16-04.doc Page 4 of 4 Last printed 9/15/2004 4:42 PM TOWN OF FOUNTAIN HILLS PROCLAMATION OFFICE OF THE MAYOR WHEREAS, the preservation of the McDowell Mountains and the Sonoran Desert has been established as a high priority of the Town of Fountain Hills and its citizens; and WHEREAS, it is the desire of the Town of Fountain Hills to celebrate the unique environment of its new Preserve; and WHEREAS, it is also the intent of the Town of Fountain Hills>to raise awareness regarding the need to preserve these valuable treasures for future generations, and WHEREAS, the Fountain Hills McDowell Mountain Preservation Commission has planned several events including an Open House at the Community Center on October 3 and scheduled hikes; and NOW, THEREFORE, I, Wally Nichols, Mayor of the Town of Fountain Hills, Arizona, do hereby declare the month of October 2004 as: "MCDOWELL MOUNTAIN MONTH" in Fountain Hills and call upon all citizens to take a moment during the month to appreciate the beauty of this communihy treasure; --- ally Nichols, Maw ATTEST. Bevelyn J. Bender Town Clerk Town of Fountain Hills 7 Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Administration Consent:® Regular:❑ Meeting Date: 9/16/04 Contact Person: Bender Requesting Action:❑ TVDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Draft minutes Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: * 1.) CONSIDERATION of approving the COUNCIL MEETING MINUTES from August 10, 12, 19, 23, and September 1, 2004. Staff. Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Backeround'Information: To approve the meeting minutes for archival purposes. List All Attachments as Follows: Draft minutes from August 10, 12, 19, 23, and September 1, 2004. Type(s) of Presentation: none Signatures`of Submitting Staff: Department Head Town lKanager / Designee Budget Review (if item not budgeted or exceeds budget amount) C Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 9/16/04 Contact Person: Tom Ward Requesting Action:® TVAe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ® Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ® Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of approving an EXTENSION OF PREMISE submitted by Jim Myczek for Grapeables Fine Wines for the Plaza Fountainside Chili Cook -off scheduled to be held on October 16, 2004 from Noon to 5:00 PM. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Backjjround Information: To obtain Council approval for the extension of premises submitted by Grapeables for a chili cook -off on October 16, 2004 starting at noon and ending at 5:00 p.m. The permit covers only the area specified in the application. It received a favorable recommendation from the Sheriffs Office. List All Attachments as Follows: Staff memo; Sheriff Office memo; application Type(s) of Presentation: Consent Agenda Sil4natures of SubmittinjZ Staff: D artment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: August 30, 2004 FR: Tom Ward, Director of Public Works RE: Grapeables Extension of Premise James Myczek has requested an extension of premise permit for Grapeables Fine Wines located at 12645 N. Saguaro Blvd. The request is a chili cook -off on October 16, 2004. Grapeables will post security guards at the entrances/exits to prevent alcohol leaving the permit area. This is a routine request and meets the statutory requirements regarding security, access and liquor control. Public Works and the Maricopa County Sheriff's office have reviewed the application and recommend approval by the Council. EALiquor Licenses\Staff Memos\Grapeables Extension of Premise 10-16-04.doc t I In N MARICOPA COUNTY SHERIFF'S OFFICE Memorandum To: TOM WARD From: Galen Reifschneider #960 Director of Public Works Special Events Coordinator Fountain Hills District 7/ Fountain Hills Subject: SPECIAL EVENT LIQUOR LICENSE Date: August 30, 2004 The purpose of this memorandum is to endorse the attached special event Liquor License Submitted by Grapeables Fine Wines at 12645 N. Saguaro Blvd. of Fountain Hills. This event is a chili cook -off on October 16, 2004. This issue will go before The City Council for final approval. During the October 16, 2004, starting at 12 noon and ending at 5pm time frame, the permit covers only the area specified in the application. As of this application, there have not been any known alcohol violations to date, which would prohibit granting of this permit. In addition, Grapeables will post security and/or Deputies at the entrances/exits to prevent alcohol leaving the permit area. Based on the above information, I recommend approval of this permit. 5000-135 R10-93 (MW97 v1.0 5/27/98) ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor y 400 W Congress #150 Phoenix AZ 85007-2934 �/ Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 APPLICATION FOR EXTENSION OF PREMISES/PATIO PERMIT ❑ Permanent change of area of service _ KTemporary change for date(s) of: D G 1 1. Owner or Agent's Name: M yCZ c K n 1'Yl�5 1�7 t0 Last First Middle 2. Mailing Address: ( I &IS' A)- 544VA M a O ! �Cxl�� Nl U 0 AZ. TS-7-6g City State Zip 3. Business Name: G RAPE-4 L.� `i �1 M e �(% ► /ti >: S LICENSE #: v 7o7m8 78 4. Business Address: O- e1 5-A l rya r2 0 *Lq rou►V TA t V ff iLt s WAR( vP-4 ,4 7, 5-Y6 6 City COUNTY State Zip 5. Business Phone:( q $O ) of % - 5-9 5-5 ,, (( Residence Phone: (`t $0 ) w b ! 4 ? ! 6. Are you familiar with Arizona Liquor Laws and Regulations? TXYES ❑ NO 7. What security precautions will betaken to prevent liquor violations in the extended area? ru)e- Pte,0LT 8. Does this extension bring your premises within 300 feet of a church or school? ❑ YES K NO 9. IMPORTANT: ATTACH THE REVISED FLOOR PLAN CLEARLY DEPICTING YOUR LICENSED PREMISES AND WHA1 YUFJ YKUYUJb lU ?,Uu. After completing sections 1-9r/ this application to your local Board of Supervisors, City Council or Designate for their recommendation. / This change � remis -i� RKCOMMENDED Wt} 6 local Board of Supervisors, City Council or Designate: (Title) (Agency) I, 3A mF $ M d e z.EK , hereby declare that I am the APPLICANT filing this application. I have read the (Print full name) application and the contents and all statements are true,correct and complete. k Q4� V (Signs of wn o Agent) 4 My commission expires on: ! 1 Investigation Recommendation : State of 1)'yl County of The forego g instrume t was acknowledgk before me Cs OFFICIAL SEAL day of JANE E. ROBINS iopkl of Month M Year Noiary Public - State of Arizona MAAICOPA COUNTY My corn. expires Jan, 28, 2008 of NOTARY PUBLIC) Date: Licensing Approval: Date: Disabled individuals requiring special accommodation, please (602) 542-9027. LIC0105 l U2000 05/18/2000 14:10 6023811981 DE RITO PARTNERS INC PAGE 07 iL4 t,k LIP" Pl/ Pn- L6 u J A 4- 77 k Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 9/16/04 Submitting Department: Public Works Contact Person: Torn Ward Consent:® Regular:[--] Requesting Action:® Report Only:❑ Tvne of Document Needing Annroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Agreement ❑ Emergency Clause ❑ Special Event Permit ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Acceptance ❑ Grant Submission ® Liquor/Bingo License Application ❑ Plat ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Library Services ® Public Safety ® Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda Wording: Consideration of approving an EXTENSION OF PREMISE submitted by Jim Myczek for Grapeables Fine Wines for a wedding reception scheduled to be held on October 2, 2004 from 11:00 AM to 4:00 PM. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To obtain Council approval for the extension of premises submitted by Grapeables for a wedding reception on October 2, 2004 starting at 11:00 a.m. and ending at 4:00 p.m. The permit covers only the area specified in the application. It received a favorable recommendation from the Sheriffs Office. List All Attachments as Follows: Staff memo; Sheriff Office memo; application Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: — 1114�v"/ Dep tment Head wo Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: August 30, 2004 FR: Tom Ward, Director of Public Works RE: Grapeables Extension of Premise James Myczek has requested an extension of premise permit for Grapeables Fine Wines located at 12645 N. Saguaro Blvd. The request is a wedding reception on October 2, 2004. Grapeables will post security guards at the entrances/exits to prevent alcohol leaving the permit area. This is a routine request and meets the statutory requirements regarding security, access and liquor control. Public Works and the Maricopa County Sheriff's office have reviewed the application and recommend approval by the Council. EALiquor Licenses\Staff Memos\Grapeables Extension of Premise 10-2-04.doc MARICOPA COUNTY SHERIFF'S OFFICE Memorandum To: TOM WARD From: Galen Reifschneider #960 Director of Public Works Special Events Coordinator Fountain Hills District 7/ Fountain Hills Subject: SPECIAL EVENT LIQUOR LICENSE Date: August 30, 2004 The purpose of this memorandum is to endorse the attached special event Liquor License Submitted by Grapeables Fine Wines at 12645 N. Saguaro Blvd. of Fountain Hills. This event is a wedding reception on October 2, 2004. This issue will go before The City Council for final approval. During the October 2, 2004, starting at 12 noon and ending at 5pm time frame, the permit covers only the area specified in the application. As of this application, there have not been any known alcohol violations to date, which would prohibit granting of this permit. In addition, Grapeables will post security and/or Deputies at the entrances/exits to prevent alcohol leaving the permit area. Based on the above information, I recommend approval of this permit. 5000-135 R10-93 (MW97 v1.0 5/27/98) JAN-13-2004 13:53 TOWN OF FOUNTAIN HILLS 4340 P.02i02 ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor yy 400 W Congress #150 Phoenix AZ 85007-2934 I� Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 �=.PPLICAnON FOR E=NSION OF PREMISES/PATIO P T�`/� ❑ Permanent change of area of service Temporary change for date(s) of: Z f. Owner or Agent's Name; N y Z e K I�ac <IQ-9�- Ike] rust Middle 2. Mailing Address: vy �( Gt (-kC ` Ciry State Q. �Ek13L �=t�JG �p 3. Business Name: C.J`� G��, LICENSE I/: 4. Business Address: SCC r-IQU Ciry COUNTY Stan Zip 5. Business Phone: ( �U Residence Phone; (�(� ) 6. Arc you fanuliar with Arizona Liquor Laws acid Regulations? "'s ❑ NO 7. What security precautions will be taken to prevent liquor violations in the extended area? 8. Does this extension bring your premises with 300 feet Of,' church or school? ❑ YEs NO 9. IMPQ ANT: ATTACH THE REVISED FLOOR PLAN CLEARLY DEPICTING YOUR LICENSED PREMISES AND WfiAT YOU PROPOSE TO ADD. Alter sections their recomecommen:ikon. 1-9, take this application to your local Board of Supervisors, City Council or Designate for et`t� This c ge ur 1 sas i/ RECOMMEND by the local Board of Supervisors, City Council or Designate: �� -.<! (Auth re) o'U.U� C4 (Title) (Agency) the (Print full narne)hereby declare that I am the APPLICANT filing this application. I have read application and the contents and all statcInClItsare ttue,correct and complete. X State The fore ( G County of V Le � (Signature or gent) 8 ing instrumca was acknowledg before ilus -� any of , c;20U (� Day of Mantb Man My commission expires on: Yau Investigation Recommendation : (S SnMtwwe of Licensing Approval: Date; OFFICIAL SEA, ,1ANE E. ROBINSON Noiary Public - State o! MARICOPA COUArizona NTY My oom. expires Jan. 28. 2005 2 TOTAL P.02 05/18/2000 14:10 6023811581 '- DE RITD PARTNERS INC-- PAGE 87 Of 03 LU � . . Town of Fountain Hills Town Council Agenda Action Form Meeting Type: g g T : Regular Meeting Meeting Date: 9/16/04 Submitting Department: Public Works Contact Person: Tom Ward Consent:® Regular:❑ Requesting Action:® Report Only:❑ Tvne of Document Needing Anaroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Agreement ❑ Emergency Clause ❑ Special Event Permit ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Acceptance ❑ Grant Submission ® Liquor/Bingo License Application ❑ Plat ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Anvronriate'Areas): ❑ Education ❑ Public Fitness ❑ Library Services ® Public Safety ® Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda wording: • Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce. The request is to be held in conjunction with the Women's International Squash Players tournament scheduled for March 12-15, 2005, from 10:00 a.m. to 10:00 p.m. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To obtain Council approval of a special event liquor license in conjunction with the Women's International Squash Players tournament. The permit covers only the area specified in the application. It received a favorable recommendation from the Sheriffs Office. At the manager's request in an attempt to reduce paper, full applications will not be reproduced for the packets. The front page will be included for representative purposes and the full application is available for review in the clerk's office. List All Attachments as Follows: Staff memo; Sheriff Office memo; application front page Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: De artment Hea Town anager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: August 30, 2004 FR: Tom Ward, Director of Public Works RE: Chamber of Commerce Special Event Liquor License The Fountain Hills Chamber of Commerce is requesting Council approval of a special event liquor license for the International Women's Squash Tournament scheduled for March 12 through March 15, 2005. Hours of operation are 10:00 a.m. to 10:00 p.m. Although the special event liquor license is issued by the state, local approval by the Council is required. Public Works and the Maricopa County Sheriff's office have reviewed the application. As of this application, there have not been any known alcohol violations to date which would prohibit granting of this permit. In addition, the Chamber of Commerce will have security guards during the event to prevent alcohol leaving the permit area. Based on incident -free past events, statutory compliance, and the fund-raising nature of the event that benefits the community, staff recommends approval. EALiquor Licenses\Staff Memos\C of C Event March 12-15, 2005.doc `vr MARICOPA COUNTY SHERIFF'S OFFICE Memorandum To: TOM WARD From: Galen Reifschneider #960 Director of Public Works Special Events Coordinator Fountain Hills District 7/FountainHills Subject: Special Event Liquor License Application Date: August 30, 2004 IM The purpose of this memorandum is to endorse the attached Special Event Liquor License Application submitted by Fountain Hills Chamber of Commerce for the International Women's Squash Tournament scheduled event on March 7 through 16, 2005. This issue will go before The City Council for final approval at a later date. During the March Vh through 161h event, starting at 1 Oam and ending at 1 Opm time frame, the permit covers only the area specified in the application. As of this application, there have not been any known violations to date, which would prohibit granting of this permit. In addition, the Chamber of Commerce will hire off -duty sheriffs for security at the event, to prevent alcohol from leaving the permit area. Based on the above information, I recommend approval of this permit. 5000-135 R10-93 (MW97 0.0 5/27/98) C ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor 400 W Congress #150 Phoenix AZ 85007-2934 Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 APPLICATION FOR SPECIAL. EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only 52) A service fee of $25.00 will be char ed far all dishonored checks (A.R.S.§ 44-68R PLEASE NOTE: 'PHIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RET[JRNED. DIEPT USE ONLY ** PL1CA'n0N MtiSq' BE APPROVED BY LOCALGOVERNMENT LYC# 1. Name of Organization: C%Af- 2. Non-Profit/1.R.S_ Talc Exempt Number: 3. The organization is a: (check one box only) ❑ Charitable ❑ Fraternal (must have regular membership and in existence for over 5 years) x1civic ❑ Political Party, Ballot Measure, or Campaign Committee ❑ Religious 4. What is the purpose of this event? — A 5. Location of the event: �,%// kyT�"IX L bi r/� Address of physical location (Not P.O. Box) City County zap Organization gamed in Question #1. (Signature required in section #18) 6. Applicant: ��iC�'�4 r,�,¢ U.� __S 3 Last First Middle ate of Birth 7. Applicant's Mailing Address: p 1 T� LL / Z Street city State zip 8. Phone Numbers:�)p�.5�'��S Site c� Owner # pp 1 s Business pscants HOM 9. Date(s) & Hours of Event: (Remember: you cow r sell alcobol before 10:00 a-m_ on Sunday) Da W D" Week Hours from A.M./P.M Day 1: a � � A � �� A109/ Day 2: 3 '' � LL � 1-01-47 Day 3: f zf Day 4: d� �L( �� l/ �'/•+' Day 5: / Day 6: Day 7: Day 8: Day 9: Day 10: Uc 0106 O5120M *Disabled inividuals requiring special accommodations, Please call (602) 542-9027 10. Has the applicant been convicted of a felony in the past five e , , or had a liquor.license revoked? ❑ YES O (attach explanation if es 11. This organization has been issued a special event license fort days this year, including this event (not to exceed 10 days per year). 12. Is the organization, using the services of a promoter or other person to manage the event? El YES �NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100 % of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25% of the gross revenues of Alcoholic Beverage Sales. Percentage � (Attach addiboval sheet if necessary) 14. Knowledge of 'Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMIMON AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police MiFencing # Security personnel ❑ Barriers 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? (ATTACH COPY OF AGREEMENT) Name of Business ❑ YES ❑ NO Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. ORGANIZATION NASD IN QUESTION #1 18 I, �{, 'N ZE; , declare that I am an Oft'lcer/Director/Chair erson appointing the (Print folk name) applicant listed in Question 6, to apply on behalf of, the foregoing organization for a Special Event Liquor License. � X (Date) (Phone (Si ('k'rt1e/}?osition) OFFICIAL SEAL State of c� County of B E VE LYN J . BENDI The forego' instrument was acknowledged before me this Notary Public - Slate of A MARICOPA COUNT My cam". 0.pu0a AUp. 28~� - - _ Yeaz Day' My Commission expires on: 4j S" y cY.....,ti..n of hInT A P V ... mr Tr) - SECTION TO BE COMPLETED ONLY BY THE APPLIC ANrI NAMED IN UE `TION #6 19. I, l / '�� =�•_� , declare that I am the APPLICANT filing this application. as (prim full name) lis m Question 6. 1 have lead the application and the contents and all stale-ments are flue, correct and etc. State of 9 G County of The foregoing wstrament was acknowledged before me this X (Signa a �- OFFICIAL SEAL BEVELYN J. BENDER ✓y xeax Notary Public - State of Arizona Day MARICOP,A COU TY d1y con xjaicq:Aucy 07l/!l My conuniss ion / �) 'pignatu pf NOTARY PU' uc) You must obtain local govemment approval. City o:r County MUST recommeud event &complete item #20. The local city or county jurisdiction may require additional applications to be completed and additional licensing fees before approval may be srauted. 20. I, /' S (Go,4=ent Official) on behalf of r-AA) I S (City,([ owii jar Canty) � ona:mend ial event application tzf OFF(CAL) (Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employ-) (Data) ❑ APPROVED. ❑ DISAPPROVED BY: SPECIAL EVENT LICENSED PREMISES DIAGRAM (Tags diagraw must be completed with t}.tis application) Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. PAS -JA.09 junava11.0 ------------------ ----- l------ � .................... .. I • - jy .-_ ✓L. J 1, I i1 LI:_"__•-...Jlt-.._...... li (1 L� J .... .............. :7.................... _.... ----------- - -.I l�J� !l;3 l! I :j ilia PJJ;17:"►l;lj ^q T'; I ili' te't X i 1?IQD I 'y L 6. Town of Fountain Hills Town Council Agenda Action Form Meeting Type:. Regular Meeting Meeting Date: 9/16/04 Submitting Department: Public Works Contact Person: Tom Ward Consent:® Regular:❑ Requesting Action:® Report Only:❑ Tvne of Document Needine Annroval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Agreement ❑ Emergency Clause ❑ Special Event Permit ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Acceptance ❑ Grant Submission ® Liquor/Bingo License Application ❑ Plat ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check ADDroDriate Areas): ❑ Education ❑ Public Fitness ❑ Library Services ® Public Safety ® Community Activities ❑ Economic Development ❑ Public Works ❑ Human Service Needs ❑ Parks & Recreation ❑ Town Elections ❑ Community Development Regular Agenda Wording: Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce for a VIP Corporate Sponsor Tent. The request is to be held in conjunction with the Fall Festival scheduled for November 12-14, 2004, from 10:00 a.m. to 5:00 (W p.m. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To obtain Council approval of a special event liquor license for a VIP Corporate Sponsor Tent at the Chamber's Fall Festival. The permit covers only the area specified in the application. It received a favorable recommendation from the Sheriffs Office. At the manager's request in an attempt to reduce paper, full applications will not be reproduced for the packets. The front page will be included for representative purposes and the full application is available for review in the clerk's office. List All Attachments as Follows: Staff memo; Sheriff Office memo; application front page Tynets):of Presentation: Consent Agenda Signatures of Submitting Staff: Dep rtment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: August 30, 2004 FR: Tom Ward, Director of Public Works RE: Chamber of Commerce Special Event Liquor License The Fountain Hills Chamber of Commerce is requesting Council approval of a special event liquor license for a VIP Corporate Sponsor Tent scheduled for November 12, 13 and 14, 2004. Hours of operation are 10:00 a.m. to 5:00 p.m. Although the special event liquor license is issued by the state, local approval by the Council is required. Public Works and the Maricopa County Sheriff's office have reviewed the application. As of this application, there have not been any known alcohol violations to date which would prohibit granting of this permit. In addition, the Chamber of Commerce will have security guards during the event to prevent alcohol leaving the permit area. Based on incident -free past events, statutory compliance, and the fund-raising nature of the event that benefits the community, staff recommends approval. EALiquor Licenses\Staff Memos\C of C Event Nov. 12-14, 2004.doc ``. `%W MARICOPA COUNTY SHERIFF'S OFFICE To: TOM WARD Director of Public Works Fountain Hills Subject: Special Event Permit Application Sheriff Memorandum From: Galen Reifschneider #960 Special Events Coordinator District 7/FountainHills Date: August 30, 2004 The purpose of this memorandum is to endorse the attached Special Event Permit Application submitted by Fountain Hills Chamber of Commerce for the VIP Corporate Sponsor Tent scheduled for November 12, 13, &14, 2004. This issue will go before The City Council for final approval at a later date. During the November event, starting at 1 Oam and ending at 5pm daily, the permit covers only the area specified in the application. As of this application, there have not been any known violations to date, which would prohibit granting of this permit. In addition, the Chamber of Commerce will hire off -duty sheriffs for security at the event, to prevent alcohol leaving the permit area. Based on the above information, I recommend approval of this permit. 5000-135 R10-93 (MW97 v1.0 5/27/98) ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 400 W Congress #150 $00 W Washington Sth Floor Tucson AZ $5701-1352 Phoenix AZ 85007-2934 (520) 628-6595 (602) 542-5141 APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored (A. checks R. S. § 44-6852) PLEASE NOTE: TRIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. DEPT USE ONLY �* FLICA ON BE OVEDnRV IACAL GOVERNMENT LYC# 1. Name of Organization: 1114& - 2. Non-Profit/I.R.S_ Tax Exempt Number: Z� — C/-) 3�Z a 9 3. The organization is a: (check one box only) �d /nz�,e- d & ❑ Charitable ❑ Fraternal (must have regular membership and in existence for over 5 years) Civic ❑ Political Parry, Ballot Measure, or Campaign Committee ❑ Religious _r 4. What is the purpose of this event? 5. Location of the event: M �� /9 /y/ ll� eq Address of physical location (Not P.O. Box) ' city 0 County Zip Applicant must be a member of thegualidvintr organization and authorized by an Offer, Dhwtor or Chairyersoq of the Organizafion named in Question #1 (Sipature required in section #18) S. 6. Applicant: /�L"i� 14 t,17- /=/cam 2' k. 6� Last P' st Middle Date 7. Applicant's Mailing Address: P -T —� ;�t % T7 Street Q city stale 8. Phone Numbers: Zip site owner # pp cants business # Applicant's tionie 9. Date(s) & Hours of Event: atemember_ you cmznor sell alcohol before 10:00 a-m- on Sunday) Day 1: Date Day of Week Hours from A.M./P.M. /1 (� �! �D�i y l� Qe, To A.M./P.M. /?M Day 2: 61 T �%Ll DA q /,e Day 3: il1JL�� _T Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: Lic 0106 05=3 *Disabled inividuals requiring special accommodations, please call (602) 542-9027 10. Has the applicant been convicted of a felony in the past five years, or had a liquor.license revolted? ❑ YES 0 NO (attach explanation if yes 11. This organization ba.s been issued a special event license for days this year, including tbis event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? [] YES W NO If yes, attach a copy of the agreement. 13. List all people and organza ons who will receive the proceeds. Account for 100% of the proceeds. THE ORGANUATION APPLYING MUST RECEIVE 25% of the gross revenues of Alcoholic Beverage Sales. Name Address Pe ata e /U %}�(C-' VeLIC V L LLB BG —7f'L' c. , (A.vach additional sbmt if necessary) 14. Knowledge of 'Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police Fencing # Security personnel ❑ Barriers V/ P 16. Is there an existing liquor license at the location where the special event is being held? ❑ YES IN NO If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? ❑ YES ❑ NO (ATTACH COPY OF AGREEMENT) Name of Business Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. %W L. SpECLAI. EVENT LICENSED P'REmBU DIAGRAM mus duvam must be completed with this application) Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. li Ir • !I PA-U-JANd ................................I i 1 i 1..........................f.J V....................... = ( ;V.....................-j --...---:�r----------� 1. I t( --� r. --...... . --I........ ---� , e s Lam. �.....Lt...-_..� s s ;Ci li I iI _ �,_ ......-`Jl!• ...-.«�j I ................. �,........... ._.:; __ _ �.�i�� ..----..._. ................,___ ! .� ::: JI C:::::::------- � r: 4�:T; ey,-2 �� X i�2j17 ;7 l 7 _r r rlfJ�j� y h 5•1 �- !1.Y f/ -- -- NT C THIS SECTION TO BE COlVIPLETEA ONLY BY AN OFFICER DIRECTOR OR CHAIRPEMON OF THE ORGANIZATION NAAYIED IN QUESTION #1 is, I, e&jh&Ali- (2. e C z,t: , declare that I am an Officer/Director/Chairperson appointing the (Print full ;Dame) applicant listed in Question 6, to apply ora behalf of the foregoing organization for a Special Event LiqVor License. , (TitlelPosition) (Dam) (Pt°ne (SiB • OFFICIAL SEAL/��✓ ��. 4�. State of .�� 7'— County of B EV E LY N J . BENDER .� �go� ��ent was ackmwlmlged before me this • Nolnry Public SIE00 of Anton, MAFiiCGPA COUNTY / t)ay month sr Ye My Commission expires on: / % h _,�S ' t- 7� - �� 7 THIS SEC'><nON TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESMON #6 19. I, `` ✓%� .j F-�--A!-,,A—,� , declare that I am the APPLICANT filing this application as (Prize full name) lis Question 6. 1 have read the application and the contents and all statements are true, correct and ete. �1 State of - fL ' County of /2�-�" 6J1 �� The foregoing 6U ument_ was acknowledged before me this 7 ' OFFICIALS (�ryL`�Fs. BEVELYN J. BENDER rear }, rNewly l'ubpc GI, of Arizona nas mom ) MARI%GOPA COUNTY l ri %IV My commission e ) (Sig *s -e of NOTARY PUBLIC) You must obtain local govemment 4PPEOval. City or County MUSS' recommend event & complete item #20. The local city or county jurisdiction may require additional applications to be completed and additional licensing fees before approval may be Wmuted. LOCAL GOVERNING BODY APPROVAL SECTION 20, I // / .I's / ' Yam- by recommend this special event application (G0Vej6=t Official) on behalf of (City own�r Coumy) vim' (Sipature o FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employ,m) 0 APPROVED ❑ DISAPPROVED BY: Mde) (Nate) C 14 14 :4 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 9/ 16/04 Contact Person: Tom Ward Requesting Action:® TVDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ® Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: CouncilPriority (Check Appropriate_ Areas): ❑ Education ❑ Public Fitness ® Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by the Fountain Hills Chamber of Commerce for a VIP Corporate Sponsor Tent. The request is to be held in conjunction with the Great Fair scheduled for February 25-27, 2005, from 10:00 a.m. to 5:00 p.m. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To obtain Council approval of a special event liquor license for a VIP Corporate Sponsor Tent at the Chamber's Great Fair. The permit covers only the area specified in the application. It received a favorable recommendation from the Sheriffs Office. At the manager's request in an attempt to reduce paper, full applications will not be reproduced for the packets. The front page will be included for representative purposes and the full application is available for review in the clerk's office. List All Attachments as Follows: Staff memo; Sheriff Office memo; application front page Type(s) of Presentation: Consent Agenda Signatures of Submitting Staff: — A�a"l D artment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: August 30, 2004 FR: Tom Ward, Director of Public Works RE: Chamber of Commerce Special Event Liquor License The Fountain Hills Chamber of Commerce is requesting Council approval of a special event liquor license for a VIP Corporate Sponsor Tent scheduled for February 25, 26 and 27, 2005. Hours of operation are 10:00 a.m. to 5:00 p.m. Although the special event liquor license is issued by the state, local approval by the Council is required. Public Works and the Maricopa County Sheriff's office have reviewed the application. As of this application, there have not been any known alcohol violations to date which would prohibit granting of this permit. In addition, the Chamber of Commerce will have security guards during the event to prevent alcohol leaving the permit area. Based on incident -free past events, statutory compliance, and the fund-raising nature of the event that benefits the community, staff recommends approval. EALiquor Licenses\Staff Memos\C of C Event Feb. 25-27, 2005.doc Lim MARICOPA COUNTY SHERIFF'S OFFICE To: TOM WARD Director of Public Works Fountain Hills Subject: Special Event Permit Application M. Aroaio. Sheriff Memorandum From: Galen Reifschneider #960 Special Events Coordinator District 7/FountainHills Date: August 30, 2004 The purpose of this memorandum is to endorse the attached Special Event Permit Application submitted by Fountain Hills Chamber of Commerce for the VIP Corporate Sponsor Tent scheduled for February 25, 26, & 27, 200,5. This issue will go before The City Council for final approval at a later date. During the February event, starting at 1 Oam and ending at 5pm daily, the permit covers only the area specified in the application. As of this application, there have not been any known violations to date, which would prohibit granting of this permit. In addition, the Chamber of Commerce will hire off -duty sheriffs for security at the event, to prevent alcohol leaving the permit area. Based on the above information, I recommend approval of this permit. 5000-135 R10-93 (MW97 v1.0 5/27/98) ATtIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 400 w Congress #150 $00 W Washington Sth Floor Tucson ,AZ 85701-1352 Phoenix .AZ 85007-2934 (520) 62"595 (602) 542-5141 APPLICATION FOR. SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day eveaats only A service fee of $25.00 will be char ed for all dishonored checks (A.R.S.§ 44-6852) PLEASE NOTE: 'ITECIS DOCUMENT MUST BE FULLY CONMKIT-D OR IT WILL BE RETURNED, DEPT USE ONLY *«APPLICA'ON MUST BE AMOVED BY LOCAL GOVERN�NT LYC# 1. Name of Organization: 2. Non-Profit/I.R.S_ Tax Exempt Number: f — a/--, 3. The organization is a. (check one box only) ❑ Charitable 0 Fraternal (must have regular membership and in existence for over 5 years) jg Civic ❑ Political Party, Ballot Measure, or Campaign Committee ❑ Religious 4. What is the purpose of this event? �/ / �- �f l %tom �d��LS l /��1/� __ 5. Location of the event: 1> ,�,o Address of physical location (Not P.O. Box) City County zip Appq!c t must be a member of the aualiftbg om++nkation and authorized by an Officer, Dhwwr or Chahverson of the Oagauiza*n gamed in Question #1 (Signatm-e required in section #18) 6. AppL'cant: rC P-14 /L7,4 x,asc � !T • � Middle Dace of B' - 7. Applicant's Mailing Address: ff stet city / state zip L 8.. Phone Numbers: ( U) g3i;7 ` site � Pp cxvs s uMM pp ,cants Ro= 9. Date(s) & Fours of Event: fiber: you car sell alcobiol before 10:00 a-w- on Sunday) hate- Day of Week Hours from A.M./P.M. To A.M./P.M. Day 1: eel Day 2:�q Day 3: T3 ,��/ ip Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: _ Lkato6 osraooi *Disabled inivWkmb requh ug special accommodations, Tease call (602) 542-9027 10. Has the applicant been convicted of a felony in the past five years, or had a liquor.license revoked? ❑ YES JR NO (attach explanation ifyes) 11. This organization has been issued a special event license for days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES ® NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION ,APPLYING MUST RECEIVE 25% of the gross reve.Dues of Alcoholic Beverage Sales. ' C6- Xe %e�'—A.-0% Name Address Percentage (Attach additional sbeet if necessary) 14. Knowledge of 'Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police Fencing # Security personnel ❑ Barriers 6AI Ir 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will, be in use? (ATTACK COPY OF AGREEMENT) Name o£ Businm ❑ YES IN NO ❑ YES ❑ NO pbLone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. l SPECL&L EVENT LICENSED PREmms DIAGRAM (R&Xwgrammust be completed with tbiis application) Special Event Djagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highwaY, or road if location doesn't have an address. --------------------------------------------------------------------- ---------------= -I.------------------ : -,� i ;----'�------------'=Tr-•------- ............. .................---- _------------ -- --_ ; �.1............. --........... r .� ,;-- h ..� ....................... _._.._._s;+ Nq...s, (_: -� a r. ...nr .._...... • ; �� ----- li1i�II��= I� 111 ; l� s �i�'_.�»'1y LZ_____________ J =---------nr---------- � r ;� e s L;._------- t . .......j sss 3� •� 1 � ...__ ..... f- ..................... • li I it c':---.___ :JLi--------- J cis; •as C� --•,j �-- t -� s ---- ... -- --- �•�! I ;------------------------- s ------------------- J • I'T'! l (V >-Y,u -7 r X / ? L�O G� x, —47 �. 63 7c� NT Ln TiiIS SECTION TO BE COMMI'I.ETED ONLY BY AN OFFICE DMECTOR OR ARSON OF THE ORGANIZATION NAMED IN QjXM0N#1 18. I, Zxf , declare that I am an Offlicer/Director/n appointing the (Print fuu name) applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event pm License. X ( (I"itlelPos,tton) (Date) (finnc OFFICIAL SEAL BEVELYN J. BENDER Stated. County of l Nulary Public State of Arizona The foregoeg in t was acknpwleaged befom me this MARICOFA COUNTY My CO n1Ri. expIYeE Aug, 28. 2007 Day Year My Commission expires on: - C % / K ;1= h ► -�„_l THIS SECTION TO BE COMPLETED ONLY BY T13E APPLYCANT NAMED IN UES ITON #6 19. L )� A -A J IJ J�_ J �� r,,t , declare that I am the APPLICANT filing this, application as (Front full name) listed in Question 6. 1 have read the application and the contents and all statements are true, correct and complete. State of `ra 2 County of ✓ �%lam . <� /� /.-�'C-� X. The foregotrij instrument.was acknowledged before me this T. ( ral OFFICIAL SEA BEVELYN J. BENDER Nolary Public Fiiflic of lvvonn Day yea ~"�5 �.✓ MARICOPA COUNTY ...irl. -. r.�anni dYvi st Mi, �i'fr,' l 9 I .. ` ,� .• ) My conunissl My -�.-/— ( NOTARY PUBLIC) You imust obtain local over nulment aDDrOVal. City or CountMUSS' x'ecommemd event & com lete itew #20. The local city or county iuzi�sdiction may require additional applications to be completed and additional licensing fees before approval may be mated. ) 1 20. I / i � .l U ,� l5 (Go etment Official) (Title) . on behalf (City. X`own 4r C«ulqy) DeparUumt Comment Section: (Employcc) recommend this special event application OFFICIAL) FOR DLLC DEPARTMENT USE ONLY (Data) am 0 APPROVED ❑ DISAPPROVED BY: U Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 09/ 16/04 Contact Person: Kate Zanon, Planner Requesting Action:❑ TvDe of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Consideration of the Recommendation to Town Council on a Preliminary Plat for "Castiglia-Kearns Duplex, A Condominium", a two -unit condominium project located at 13005 N. Mimosa Drive, aka Final Plat No. 601-A, Block 3, Lot 30. Case Number S2004-17. kStaff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information:_ These agenda items are for Preliminary and Final Plat approval for a declaration of condominium. On September 9, 2004, the Planning and Zoning Commission recommended approval of S2004-17 a Preliminary Plat "Castiglia-Kerns Duplex A Condominium." Please see the attached memorandum for additional details. List All Attachments as Follows: Staff Report Update Memorandum; Application; Site Plan Reduction Type(s) of Presentation: None Sip,natures of Submitting Staff: D artment Head vZ- y Town Manager / Designee k Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Mayor and Town Council DT: September 16, 2004 FR: Kate Zanon, Planner RE: Case # S2004-17; Preliminary and Final Plat "Castiglia-Kearns Duplex A Condominium" LOCATION: 13005 N. Mimosa Dr. aka Lot 30, Block 3, Final Plat 601A. REQUEST: Consider the Preliminary and Final Plat for "Castiglia-Kearns Duplex A Condominium", a 2-unit condominium project. DESCRIPTION: OWNER: APPLICANT: EXISTING ZONING: EXISTING CONDITION: LOT SIZE: James Kearns James Kearns "R-3" Under construction 12,500 square feet (.287 acres) SURROUNDING LAND USES AND ZONING: `. NORTH: Single Family home; zoned "R-3" SOUTH: Fourplex; zoned "R-3" EAST: Duplex; zoned "R-3" WEST: Single Family home; zoned "R1-10" SUMMARY: This request is for approval of the Preliminary and Final Plat "Castiglia-Kearns Duplex A Condominium" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off -site public improvements, a "fast track" process is being allowed. The owner, James Kearns, has chosen to convert a two -unit residential complex and record a Declaration of Condominium to sell the units individually. Each unit has a livable area of 1,378 square feet, a two -car garage and a covered patio. The property is currently under construction, building permit number 2003-849 and meets all underling requirements of the zoning district. RECOMMENDATION: Staff recommends approval of S2004-17; Preliminary Plat "Castiglia-Kearns Duplex A Condominium". Staff recommends approval of S2004-17; Final Plat "Castiglia-Kearns Duplex A Condominium". Planning and Zoning Commission recommended approval of S2004-17; Preliminary Plat "Castiglia-Kearns Duplex A Condominium" at there September 9,2004 regularly scheduled meeting. TOWN OF FOUNTAIN HILLS IR COMMUNITY DEVELOPMENT DEPARTMENT �l<� o� Date Filed t7 /� 0� l Fee Paid Yoo Condominium Name '1 G'a A 4t `. lr�e4 rpi L Condominium Address 3 D s Al. d A2., �✓ oc Legal Description of Lot/Parcel Being Platted Plat Block Parcel Size S -S R e, re - Number of tracts`/ General Plan Land Use Designate n l —A.I.C. K / I Density Requested (Dwelling Un' s Per Acre) s acre . Applicant Address City 7o2J f�. .S Owner �G Address City Attachments (Please list) � �,,r /� Ie.14- � Gtt �i - / C A LnT1 S Number of Units 01 Zoning By in Day Phone (y,0 �- / ST tZ�S�ss. Day Phone ST Zip Signature of Owner I HERBY AUTHORIZE (Please Print) Date 51, TO FILE THIS APPLICATION. Subscribed and sworn before me this day of �g Notary Public My Commission Expires (Seal) TFH Case Number Fee Schedule Attached s c all rI a b 3 ah!�� N 3AR10 V90M - _ - _ �01o117Y f0 L6V�i 1LL101 I� 9 � _ I A ,gad udeobaav�e IIII I T I n bli b€ i M. BBx1b b if �pYjyy � ON Qij 8b Al ; bgi �a b NIx ?�? x� big M x�� rrcccc t a>9'xeaaa a e �� a §333333 g §§ c� t z82 a g,x aid=i�5QR�3 m § ((())) da x ! r,y }ry � i i8 x^ 15� 5i Ili bi� Y G °C65 �+pp� obi by$�gxrsg3`3f� .bi E!Eb6QY� b2g r 9 r d I w 8 bI :' F Q ' b a k R � � z J CL O O J LL € 91 Q �3s�i i Hd fill O r i- o N N Z� C R 8 C C e O C s i 3 U b Q b $ a � TOWN OF FOUNTAIN HILLS PLANNING AND ZONING DIVISION TOWN COUNCIL MEMORANDUM TO: The Mayor and Town Council DT: September 13, 2004 FR• Kate Zanon, Planner RE: Case # S2004-17; Preliminary and Final TH• Molly Bosley, Plat "Castiglia-Kearns Duplex, A Planning and Zoning Administrator Condominium" The purpose of this memorandum is to provide a stipulation to the approval for the "Castiglia- Kearns Duplex a Condominium" Declaration for Condominium. Staff recommends approval of Case #S2004-17; Preliminary and Final Plat "Castiglia-Kearns Duplex, A Condominium" with the following stipulations: • The applicant redesigns the driveway to allow for a minimum 14-foot distance at all points. • The applicant redesigns the driveway turnaround for Unit B. Planning and Zoning Commission recommended approval with a 6-0 vote of S2004-17 on September 9, 2004 with the above recommendations. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 9/16/04 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ® Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Relzular Agenda Wording: CONSIDERATION of the FINAL PLAT for "The Enclave", previously known as "Villas Del Ciello Condominiums", which is a 77-unit condominium project located on Lots 2, 3, and 4, of Final Plat Town Center II, Case #2002-06. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: On November 21, 2002, the Town Council approved the Special Use Permit and Preliminary Plat for the "Villas Del Cielo" multi -family project. In November of 2003, a one-year extension was approved for the preliminary plat, which expires on November 22, 2004. The only significant change from the preliminary plat is that the developer has reduced the height of all buildings to one story, rather than providing two story units, and the name of the Plat has been changed to "The Enclave". List All Attachments as Follows: Staff Report, Applications; Final Plat Reduction Tvpe(s) of Presentation: None SilInatures of Submitting Staff: D artment Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS `�.• COMMUNITY DEVELOPMENT TOWN COUNCIL MEMO TO: Honorable Mayor Nichols and Town Council DT: September 8, 2004 FR: Dana Burkhardt, Senior Planner RE: S2002-06; Final Plat for "The Enclave at Fountain Hills", a 77-unit multi -family project. LOCATION: Town Center 11 Final Plat, Lots 2, 3 & 4 REQUEST: Consideration of the Final Plat for "The Enclave at Fountain Hills", a 12.65-acre, 77 unit multi -family condominium subdivision. DESCRIPTION: OWNER: The Villas Del Cielo, L.L.P. APPLICANT: Michael Snodgrass EXISTING ZONING: "C-2" Intermediate Commercial Zoning District SURROUNDING LAND USES AND ZONING: NORTH: Fountain View Village Senior Living Facility and Thunder Ridge Condominiums; zoned "C-2" SOUTH: Crystal Ridge Single-family Subdivision; zoned "R1-10 RUPD" EAST: Villa Estates at Town Center Condominiums and vacant lot; zoned "C-2" WEST: Vacant lot; zoned "C-2" SUMMARY: This request by The Villas Del Cielo, LLP, is for approval of the Final Plat for "The Enclave at Fountain Hills". On November 21, 2002, the Town Council approved the Special Use Permit and Preliminary Plat for the "Villas Del Cielo" multi -family project. In November of 2003, a one-year extension was approved for the preliminary plat, which expires on November 22, 2004. The only significant change from the preliminary plat is that the developer has reduced the height of all buildings to one story, rather than providing two story units, and the name of the Plat has been changed to "The Enclave". The preliminary plat for "The Villas Del Cielo Condominiums" was approved for a 77-unit gated multi -family condominium project, with a common swimming pool and amenity area. There are two gated points of access proposed for this development. The primary ingress/egress is from Avenue of the Fountains, aligned with Westby Drive, and the second ingress/egress is accessed from El Lago Boulevard. The private interior roadway system is located within an access and utility easement to be owned and maintained by the property owners association. Both entrances are designed with two (2) twenty -foot one-way drive -aisles separated by a 22-foot landscape median. The single interior roadway proposed as a 26-foot drive aisle pavement width, a 42-foot �0 radius cul-de-sac bulb, and a single sided five-foot sidewalk, which connects to the existing sidewalks on Avenue of the Fountains, Avenida Vida Buena, and El Lago Boulevard. This condominium subdivision proposes a total of 174 non -tandem parking spaces on -site, and also provides additional parking areas within the driveways of each dwelling unit. Each dwelling unit has a two -car garage, a covered patio and a rear yard area. The maximum livable area is 2,297 square feet, the minimum livable area is 1,568 square feet. The majority of the proposed buildings are a tri-plex design, with single story dwelling units. There are also five (5) two -unit, single story buildings. The maximum proposed building height as measured from the subdivision -finished grade is approximately 20' at greatest. The owner intends to record a Declaration of Condominium to sell the units individually. The proposed amenity area and community pool will be owned and maintained by the condominium association. A central mailbox is adjacent to the pool amenity area, to the east. Trash pickup service will be individual for each unit, and the container is stored within the garage. There are five onsite drainage detention basins proposed throughout the project. EVALUATION: Conformance with the Zoning and Subdivision Ordinances & Special Use Permit This project has been designed in substantial conformance with the "M-3" Multiple -Family 060, Residential Zoning District requirements. The proposed density of this project is 6.09, below the allowable maximum "M-3" density of 12 dwelling units per acre. The proposed site design conforms to the maximum 30 foot building height allowed as measured from natural grade. All minimum building setbacks and the minimum building separation distances conform to the requirements of the Zoning Ordinance. The minimum drive aisle width and the required parking spaces are also in conformance. The Town Council approved the Preliminary Plat with the following stipulations: 1) That the applicant maintain conformance with the "M-3" Multiple -family Zoning District regulations. If a separate thirty-foot No Build, Landscape, Wall, Drainage and Sidewalk Tract is provided along Avenida Vida Buena and El Lago Boulevard, the underlying "C- 2" Intermediate Commercial Zoning District setbacks may be utilized adjacent to the separate Tracts. Response : Tract Provided 2) The Town Council approve a sidewalk on only one side of the interior drive aisle. Response: Approved by Council 3) All improvement plans, such as landscaping, irrigation, grading and drainage plans along with a construction assurance bond and Final Drainage Report must be approved by the Town prior to final plat recordation. Response: Continued to Final Plat, see recommendation. �, 4) The applicant receive conceptual site plan approval for the amenity area prior to Final Plat approval. Response: Approved by the Planning and Zoning Commission RECOMMENDATION: Staff recommends Town Council approval of the Final Plat for "The Enclave at Fountain Hills", with the following stipulations: 1) Prior to final plat recordation, revise the improvements plans in accordance with staff comments in a manner acceptable to the Town. In addition, provide all necessary easements on the Final Plat deemed necessary by the Town Engineer. 2) All improvement plans, such as landscaping, irrigation, grading and drainage plans along with a construction assurance bond and Final Drainage Report must be approved by the Town prior to final plat recordation. 3) Prior to at risk grading permit issuance, receive agreement between the Church of the Ascension, Villas Del Ciello LLP, and the Town to address the necessary improvements of the offsite retention basin located on the Church property affecting drainage on this site. 4) Revise the final plat to show the actual boundaries for each unit. The unit boundaries shown are general areas and do not represent the actual building airspace. 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Staff Recommendation: Approve Fiscal Impact: Yes $40,000.00 Purpose of Item and Background Information: The local Fountain Hills Community Theater had requested during the current fiscal year that the Town budget $40,000 for their program. This request was approved and included in the Fiscal Year 2004-05 budget. This action will simply release the money to the fund. List All Attachments as Follows: Letter from the Fountain Hills Community Theater Type(s) of Presentation: None Signatures of Submitting Staff: ,a 01, bA Dep D ment Head Town anager / esignee Budget Review (if item not budgeted or exceeds budget amount) e:\wpdata\agenda cover sheet.doc • F O U N T A I N ^ P� H I L L S I N C . 08/19/04 To Mr. Pickering, Mayor Nichols and the Town Council: The Fountain Hills Community Theater is extremely grateful for the Town's budgeted allotment of $40,000 toward the continuation of quality programs and productions in our community. Our theater has just received word that we have been nominated for 76 ariZoni awards for the past 2003-04 season. This is an exciting accomplishment and we are all thrilled with the artistic level that we have achieved and the valley and state-wide recognition we have earned. This level could not have been reached without Town support. We will continue to be a positive reflection of our community. The summer has been hot, and as usual, or income level has dropped. At the same time, royalties and other major expenses that accompany the kick-off of another season have come due. We respectfully request that the budgeted funding be released to us at this time. Thank you for your continued support in the arts in Fountain Hills. Sincerely, Val Stasik Executive Director Fountain Hills Community Theater, Inc. Physical Address: 11445 North Saguaro Blvd. Fountain Hills, Arizona 85268 Mailing Address: P0. Box 1 B312 Fountain Hills, Arizona B5269 Box Office: 480-837-9661 Fax: 480-837-5972 Website: www.fountainhillstheater.com E-mail: play@fountainhillstheater.com Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:® Regular:❑ Meeting Date: 9/16/04 Contact Person: Tom Ward Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: Consideration of Resolution 2004-47 correcting a scrivener's error in Resolution 2004-42, passed and adopted on August 19, 2004. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: Resolution 200442 described the area to be abandoned as located along the easterly property lot lines of Plat 111, Block 5, Lot 2, Fountain Hills. The Resolution should have described the area to be abandoned as located along the westerly property lot lines of Plat 111, Block 5, Lot 2, Fountain Hills. List All Attachments as Follows: Staff memo, resolution, exhibit Type(s) of Presentation: None Signatures of Submitting Staff: D 4 artment H e a Q Town Manager Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: September 8, 2004 FR: Randy Harrel, Town Engineer Reviewed: TzTn Ward, Director of Public Works RE: Resolution 2004-47 correcting an error I in Resolution 20-04-42 l �� This item on the Town Council's agenda is to correct an error in Resolution 2004-42, passed and adopted on August 19, 2004. Resolution 2004-47 abandons a portion of the 10' public utility (except that a public sewer easement will be retained) and drainage easements located at the westerly property line of Lot 2, Block 5, Plat 111, (14424 N. Ibsen Drive, Unit B) as shown in Exhibit "A". The property owners of Lot 2 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and all but one have approved the proposed abandonment of this public utility easement. The Fountain Hills Sanitary District (FHSD) denied the abandonment request (but by letter have agreed to allow enclosure of the existing patio, which encroaches into the easement) so a sewer easement will be retained. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owners of Lot 2 are required to pass the developed flows generated by the upstream lots across their property. Staff recommends approval of Resolution 2004-47. Enc: Resolution Exhibit \\earth\BBrannon\Abandonment Letters and Resolutions\EA Staff Memos\EA04-13 - 111-5-2 Revised.doc RESOLUTION NO.2004-47 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, CORRECTING ERRORS IN RESOLUTION 2004-42, PASSED AND ADOPTED ON AUGUST 19, 2004, ABANDONING A PORTION OF A PUBLIC UTILITY AND DRAINAGE EASEMENT. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") passed Resolution 2004-42 on August 19, 2004, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation for Proposition 202 funding for the Fountain Hills Chamber of Commerce Tourism Bureau ("Resolution 2004-42"); and WHEREAS, the Town Council adopted another resolution on August 19, 2004, also designated as Resolution No. 2004-42, abandoning a portion of a public utility and drainage easement (the "Second Resolution"); and WHEREAS, the Second Resolution described the area to be abandoned as located along the easterly property lot lines of Plat 111, Block 5, Lot 2, Fountain Hills, and it should have described the area to be abandoned as located along the westerly property lot lines of Plat 111, Block 5, Lot 2, Fountain Hills; and WHEREAS, the Town Council desires to (i) correct the scrivener's error in the Second Resolution and (ii) correct the Second Resolution number in the official records of the Town of Fountain Hills (the "Town"). NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SF.C'TTON 1 _ That the Second Resolution, passed and adopted by the Town Council on August 19, 2004, abandoning a portion of a public utility and drainage easement, is hereby designated as 2004-42A in the official records of the Town. SECTION 2. That a portion of the certain ten (10) foot public utility and drainage easement, located along the westerly property lot lines of Plat 111, Block 5, Lot 2, Fountain Hills, as recorded in Book 150 of Maps, Page 12, Records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, is hereby declared to be abandoned by the Town of Fountain Hills, except that a ten (10) foot sewer easement will be retained, as more particularly described in Exhibit A. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 2 is required to pass the developed flows generated by the upstream lots across Lot 2. SECTION 3. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents and take all steps necessary to carry out the purpose and intent of this Resolution. 9196.001\... \2004-47 Abandon. correct.v2.res.doc 9.16.2004-1 • PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16, 2004. FOR THE TOWN M REVIEWED Y:�/ UNTAIN HILLS: Timothy G. Pickering,,TowyYManager 9196.001\... \2004-47 Abandon.correct.v2.res.doc 9.16.2004-1 ATTESTED TO: Bevelyn J. nd , Town Clerk APP OVED AS TO FORM: ( 1� j M 1, Andrew J. McGuire, own Attorney K TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" ``"' PLAT 111 BLOCK 5 LOT 2 PLAT 104 �� \ BLOCK 14 P 'o LOT 4 G \ PLAT 104 °°• \, /�S BLOCK 11 LOT 1 '\ 0, 10 MIRAGE ;oo, \ '\ CONDOMINIUMS ,�.00 00� ABANDON 10' DRAIN A(; �SEMENT & �oy fx� ' PUBLIC UTILITY EASEMENT #2� i' �� RETAIN 10' SE wER ASEMEN\ � , y BLOCK 5 LOT 2 LOT 1 LOT 3 --_ � to A L N LOT 4 16545 n S �. Ic P,AtZY L 0 20' 40' SCALE: 1' - 40' S O11A DATE: 7-19-04 \ Town of Fountain Hills Town Council Agenda Action Form `%W Meeting Type: Regular Meeting Submitting Department: Administration Consent:® Regular:❑ Meeting Date: 9/16/2004 Contact Person: Don Thumith Requesting Action:® TVDe of Document Needing Approval (Check all that appl ❑ Public Hearing ® Resolution ® Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:[] ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ® Finance Regular Agenda wording: Consideration approving Resolution 2004-45 approving an amendment to the Intergovernmental Agreement with the Arizona Department of Public Safety relating to the lease of office space. CStaff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: To amend the existing MOU to reflect a revised leased space cost in the Town Hall Building "B" Law Enforcement area. Dating from July 1, 2004 to lease ending date of June 30, 2005. This MOU will terminate June 30, 2005, a new lease will be negotiated for DPS occupancy in the Law Enforcement portion of Civic Center Phase 11 building and presented to Council for approval prior to occupancy June 30, 2005. In as much as this is a housekeeping issue a lower monthly rate is shown for this last fiscal year due to a re-evaluation of actual space occupied by DPS. List All Attachments as Follows: Three copies of signed IGA agreement amendment #1 and Resolution 2004- 45 Type(s) of Presentation: None Signatures of Submitting Staff: Department Head Town iFanager Budget Review (if item not budgeted or exceeds budget amount) a RESOLUTION NO.2004-45 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY RELATING TO THE LEASE OF OFFICE SPACE. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Amendment to the Intergovernmental Agreement (the "Amendment") between the Town of Fountain Hills and the Arizona Department of Public Safety relating to the lease of office space is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to cause the execution of the Amendment. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16,2004. ,i FOR TH N QF FOUNTAIN HILLS: ATTESTED TO: A l W'J. Nichq1s, Mayor Bevelyn J. B d , Town Clerk REVIEW D BY: imothv G. Pickering, APPROVED AS TO FORM: � c Mi�nager Andrew J. McGuire, Town Attorney 9196.001\2004-45 DPS IGA amend.res.doc 9.8.2004-1 IGA AGREEMENT O-scc,��Rac� N — IF N0. AMENDMENT #1 Amendment to the Intergovernmental Agreement between Arizona Department of Public Safety, and The Town of Fountain Hills concerning the lease of office space for Department of Public Safety at 16836 East Palisades, Fountain Hills, Arizona. This document is DPS Contract #96-146, AG Contract #KR96-0984 dated May 22, 1996. III. DURATION. Change the effective date to read July 1, 2004 to June 30, 2005. V. DUTIES OF TOWN. Modify the rental rate from $246.00 per month to $214.54 ($2,574.46 annually). All other terms and conditions of the agreement remain in force. IN WITNESS WHEREOF, the parties hereto have executed this instrument by proper persons thereunto duly authorized so to do. LESSOR: TOWN OF FOUNTAIN HILLS :• ITS; DATE: V Legal pp val I ^ By: Date: Oq LESSEE: STATE OF ARIZONA, ARIZONA EPARTMENT OF PUBLIC SAFETY; R AND O HALF OF THE LESSE BY: ITS: DATE: SUN 12 2004 APPROVED as to Fo By: Assist nt Attorney Gene Date: 1 Q ' lo' p M Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Public Works Consent:❑ Regular:❑ Meeting Date: 9/ 16/04 Contact Person: Requesting Action:❑ Tvne of Document Needing Approval (Check all that a ❑Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ® Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only:® ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ❑ Finance Regular Agenda Wording: CONSIDERATION of RESOLUTION 2004-49, approving the Town of Fountain Hills' HAZARD MITIGATION PLAN. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: The Mayor, Town Attorney and Town Clerk have reviewed and approved the Hazard Mitigation Plan. The plan specifically addresses hazard mitigation actions and projects which will provide mitigation for specific natural and human caused hazards that impact the Town with the effect of protecting people and property from loss associated with those hazards. This is the document that Council reviewed on June 17''. The Town's legal department has reviewed the document and requested minor changes. The County will incorporate the requested changes and submit the document to FEMA by November 1, 2004 for approval. Once approved by FEMA, the document will become final. It is anticipated FEMA approval could take 90-120 days. In the meantime, the interim draft with the requested changes noted is available for reviewing in the Public Works Department. List All Attachments as Follows: Staff report, resolution, 6/16/04 staff report Type(s) of Presentation: Signatures of Submitting Staff: /////,w D artment Town anager Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: September 8, 2004 FR: Tom a d, Director of Public Works RE: Hazard Mitigation Plan Resolution 2004-49 On June 17, 2004, Margaret Ayala presented the Interim Draft of the Hazard Mitigation Plan to the Mayor and Council. As per Section 4-2 of the Hazard Mitigation Plan, the Mayor, Town Attorney and Town Clerk have reviewed and approved this plan. The plan specifically addresses hazard mitigation actions and projects that will provide mitigation for specific natural and human caused hazards that impact the Town with the effect of protecting people and property from loss associated with those hazards. Staff recommends approval of Resolution 2004-49. att. 6/16/04 Hazard Mitigation Plan Staff Report \\earth\BBrannon\Dept Corr\Tom Ward\Hazard Mitigation Plan.doc RESOLUTION NO.2004-49 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING THE TOWN OF FOUNTAIN HILLS HAZARD MITIGATION PLAN. WHEREAS, Maricopa County has historically experienced severe damage from natural and human -caused hazards such as flooding, wildfire, drought, severe weather and hazardous materials incidents resulting in loss of property and life, economic hardship and threats to public health and safety; and WHEREAS, the Town of Fountain Hills Hazard Mitigation Plan (the "Plan") has been developed after more than one year of research and work by the Town of Fountain Hills (the "Town") in association and cooperation with the Maricopa Hazard Planning Group for the reduction of hazard risk to the community; and WHEREAS, the Plan specifically addresses hazard mitigation actions and projects that will provide mitigation for specific natural and human caused hazards that impact the Town with the effect of protecting people and property from loss associated with those hazards; and WHEREAS, a public meeting was held to present the Plan for comment and review as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Plan is hereby approved and adopted in the form attached hereto as Exhibit A and incorporated herein by this reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16, 2064.. FOR THE TOWN OFFOUNTAIN HILLS: ATTESTED TO: W. J. Nicho , Mayor Bevelyn J. B d , Town Clerk REVI E BY: APPROVED AS TO FORM: C� G � � c Ti othy G. Pickering, Town Wnager Andrew J. McGuire, Town Attorney 9196.001\2004-49 Hazard 9.8.2004-1 TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: June 16, 2004 FR: ToryAVqrd, Director of Public Works RE: Hazard Mitigation Plan Across the United States, natural and human -caused disasters have led to increasing levels of death, injury, property damage, and interruption of business and government services. The toll on families and individuals can be immense and damaged businesses cannot contribute to the economy. The time, money and effort to respond to and recover from these disasters divert public resources and attention from other important programs and problems. With 71 federal or state declarations, 381 other events, and a combined total of 452 disaster events recorded, the 27 jurisdictions contained within Maricopa County, Arizona recognize the consequences of disasters and the need to reduce the impacts of natural and human -caused hazards. The elected and appointed officials of both Maricopa County and the Town of Fountain Hills also know that with careful selection, mitigation actions in the form of projects and programs can become long-term, cost effective means for reducing the impact of natural and human -caused hazards. Applying this knowledge the Maricopa County Hazard Mitigation Planning Group and the Town of Fountain Hills Hazard Mitigation Planning Team have collaborated to prepare this Multi -Hazard Mitigation Plan. With the support of various Town officials, URS Corporation consultants, the State of Arizona, Maricopa County Department of Emergency Management, and the Federal Emergency Management Agency (FEMA), this plan is the result of nearly a year's worth of work to develop a multi -hazard mitigation plan that will guide the Town toward greater disaster resistance in full harmony with the character and needs of the community and region. People and property in the Town of Fountain Hills are at risk from a variety of hazards that have the potential for causing widespread loss of life and damage to property, infrastructure, and the environment. The purpose of hazard mitigation is to implement actions that eliminate the risk from hazards, or reduce the severity of the effects of hazards on people and property. Mitigation actions are both short-term and long-term activities that reduce the cause or occurrence of hazards; reduce exposure to hazards; or reduce effects of hazards through various means to include preparedness, response, and recovery measures. The Town of Fountain Hills Hazard Mitigation Plan has been prepared in compliance with Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act or the Act), 42 U.S. C. 5165, enacted under Sec. 104 the Disaster Mitigation Act of 2000, (DMA 2000) Public Law 106-390 of October 30, 2000. This plan identifies hazard mitigation measures intended to eliminate or reduce the effects of future disasters throughout the Town and County, and was developed in a joint and cooperative venture by members of the Maricopa County Hazard Mitigation Planning Team and the Town of Fountain Hills Hazard Mitigation Planning Team. \\earth\BBrannon\Dept Corr\Tom Ward\Hazard Mitigation Plan Staff Report.doc Page 1 of 6 Following each major disaster declaration, the Town is required to review and update the Plan's to goals, objectives, and actions. Additionally, plans must be reviewed, revised if appropriate, and . resubmitted for approval within five years in order to continue to be eligible for HMGP project grant funding. It is however, recommended that the plan be reviewed annually to ensure it remains current. Updates, amendments, or plan revisions should be submitted to FEMA for review. If updates are not necessary, the Town should notify FEMA in writing that the plan was reviewed and it is determined that a plan update is not required. Updates may include new policy guidance or changes in program administration. Annual updates are an eligible activity under the Hazard Mitigation Grant Program (HMGP). The Disaster Mitigation Act of 2000 addresses a range of topics, focused primarily on the importance of pre -disaster infrastructure mitigation planning to reduce disaster losses nationwide and the control and streamlining of the administration of federal disaster relief and programs to promote mitigation activities. According to the Act, the purpose of Title I — Predisaster Hazard Mitigation is: ...to establish a national disaster hazard mitigation program — (1) to reduce the loss of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural disasters; and (2) to provide a source of predisaster hazard mitigation funding that will assist States and local governments (including Indian tribes) in implementing effective hazard mitigation measures -that are designed to ensure the continued functionality of critical services and facilities after a natural disaster. Major provisions of the Act include the following: funding for pre -disaster mitigation activities; developing multi -hazard maps to better understand risk; establishing state and local government infrastructure mitigation planning requirements; defining how states can assume more responsibility in managing the Hazard Mitigation Grant Program (HMGP); and, adjusting ways in which management costs for projects are funded. It is important to note that this document is designed as an instrument of mitigation primarily for natural disasters and other environmentally related events. Although some human involvement is implied with many of the hazards profiled herein, this document is not intended to address the prevention or mitigation of the possible impacts of terrorist activity. The term terrorism encompasses intentional, criminal or malicious acts involving Weapons of Mass Destruction (WMDs), including biological, chemical, nuclear, and radiological weapons; arson, incendiary, explosive, and armed attacks; industrial sabotage and intentional hazardous material releases; and cyber-terrorism (attacks via computer means). Therefore, while such a terrorist event could possibly trigger a response that is addressed through this document (e.g., chemical release), it is not the intent of the Maricopa County Multi -Jurisdictional All -Hazard Mitigation Plan or the State of Arizona Enhanced Hazard Mitigation Plan to preemptively address these specific events. Included in this plan is a description of parallel processes that are now underway to address terrorism. The Town of Fountain Hills Hazard Mitigation Plan has been prepared in compliance with Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act \\earth\BBrannon\Dept Corr\Tom Ward\Hazard Mitigation Plan Staff Report.doc Page 2 of 6 or the Act), 42 U.S. C. 5165, enacted under Sec. 104 the Disaster Mitigation Act of 2000, (DMA ,r 2000) Public Law 106-390 of October 30, 2000. FEMA has further clarified the hazard mitigation planning requirements of the Act in a number of Interim Final Rules. FEMA has also clarified its methodology for evaluation of the hazard mitigation plans under DMA 2000 in an Interim Criteria document as well as provided significant methodological assistance with its related How -To Guides. The State of Arizona Enhanced Mitigation Plan is based on the Act, the Interim Final Rules, and related documents. On February 26, 2002, the Federal Emergency Management Agency (FEMA) published an Interim Final Rule in the Federal Register that established the hazard mitigation planning requirements enacted in the Disaster Mitigation Act of 2000. This rule addresses state mitigation planning, identifies new local mitigation planning requirements, authorizes Hazard Mitigation Grant Program (HMGP) funds for planning activities, and increases the amount of HMGP funds available to States that develop a comprehensive, enhanced mitigation plan. This rule also requires that repairs or construction funded by a disaster loan or grant must be carried out in accordance with applicable standards and says that FEMA may require safe land use and construction practices as a condition of grantees receiving disaster assistance under the Stafford Act. FEMA published a new Interim Final Rule in the October 1, 2002 Federal Register, whose primary purpose was to extend the date that state and local mitigation plans must be completed to be eligible for post -disaster assistance from November 1, 2003 to November 1, 2004. FEMA prepared further guidance to assist states, local, and tribal governments to meet the new DMA 2000 planning requirements through a document titled State and Local Plan Interim Criteria Under the Disaster Mitigation Act of 2000. The document has two major objectives: ■ To help federal and state reviewers evaluate mitigation plans from different jurisdictions in a fair and consistent manner; and ■ To help state and local jurisdictions to develop new mitigation plans or modify existing ones in accordance with the criteria of Section 322. The requirements for an enhanced hazard mitigation plan according to the Interim Criteria are defined in tables with the corresponding Town of Fountain Hills Hazard Mitigation Plan sections. As noted above, the Town of Fountain Hills Hazard Mitigation Plan has been prepared in compliance with the Disaster Mitigation Act of 2000, the Interim Final Rules, and related documents. In addition to complying with the legislation, the overall purpose of the plan is to establish a comprehensive disaster hazard mitigation program to reduce the loss .of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural and human -caused disasters in the community. A more detailed description of the goals of the Town of Fountain Hills Hazard Mitigation Plan may be found in Section 8 of this document. This plan has been prepared by the Town of Fountain Hills with the assistance of the Maricopa County Department of Emergency Management and URS Corporation. \\earth\BBrannon\Dept Corr\Tom WardV-iazard Mitigation Plan Staff Report.doc Page 3 of 6 The Hazard Mitigation Plan for the Town of Fountain Hills is intended to serve many purposes. These include the following: • Enhance Public Awareness and Understanding — to help residents of the Town better understand the natural and human -caused hazards that threaten public health, safety, and welfare; economic vitality; and the operational capability of important institutions; • Create a Decision Tool for Management — to provide information that managers and leaders of local government, business and industry, community associations, and other key institutions and organizations need to take action to address vulnerabilities to future disasters; • Promote Compliance with State and Federal Program Requirements — to insure that the Town of Fountain Hills can take full advantage of state and federal grant programs, policies, and regulations that encourage or mandate that local governments develop comprehensive hazard mitigation plans; • Enhance Local Policies for Hazard Mitigation Capability — to provide the policy basis for mitigation actions that should be promulgated by participating jurisdictions to create a more disaster -resistant future; and ■ Inter -Jurisdictional Coordination of Mitigation -Related Programming — to ensure that proposals for mitigation initiatives are reviewed and coordinated between the Town of Fountain Hills and the other jurisdictions contained within Maricopa County; and ■ Regulatory Compliance — To qualify for certain forms of federal aid for pre and post - disaster funding, local jurisdictions must comply with the federal Disaster Mitigation Act of 2000 (DMA 2000) and its implementing regulations (44 CFR Section 201.6, published February 26, 2002). DMA 2000 intends for hazard mitigation plans to remain relevant and current. Therefore, it requires that State hazard mitigation plans are updated every three years and local plans, including the Town of Fountain Hills, every five years. This means that the Hazard Mitigation Plan for the Town of Fountain Hills uses a "five-year planning horizon". It is designed to carry the Town through the next five years, after which its assumptions, goals, and objectives will be revisited and the plan resubmitted for approval. In the past, federal legislation has provided funding for disaster relief, recovery, and some hazard mitigation planning. The Disaster Mitigation Act of 2000 (DMA 2000) is the latest legislation to improve this planning process and was put into motion on October 10, 2000, when the President signed the Act (Public Law 106-390). The new legislation reinforces the importance of mitigation planning and emphasizes planning for disasters before they occur. As such, this Act establishes a pre -disaster hazard mitigation program and new requirements for the national post - disaster Hazard Mitigation Grant Program (HMGP). Section 322 of the Act specifically addresses mitigation planning at the state and local levels. It identifies new requirements that allow HMGP funds to be used for planning activities, and increases the amount of HMGP funds available to states that have developed a comprehensive, enhanced mitigation plan prior to a disaster. States and communities must have an approved mitigation plan in place prior to receiving post -disaster HMGP funds. Local and tribal mitigation plans must demonstrate that their proposed mitigation measures are based on a sound planning process that accounts for the risk to and the capabilities of the individual communities. \\earth\BBrannon\Dept Cott\Tom Ward\Hazard Mitigation Plan Staff Report.doc Page 4 of 6 DMA 2000 is intended to facilitate cooperation between state and local authorities, prompting them to work together. It encourages and rewards local and state pre -disaster planning and promotes sustainability as a strategy for disaster resistance. This enhanced planning network will better enable local and state governments to articulate accurate needs for mitigation, resulting in faster allocation of funding and more effective risk reduction projects. To implement the new DMA 2000 requirements, FEMA prepared an Interim Final Rble, published in the Federal Register on February 26, 2002, at 44 CFR Parts 201 and 206, which establishes planning and funding criteria for states and local communities. The Hazard Mitigation Plan for the Town of Fountain Hills, Arizona has been prepared to meet FEMA requirements thus making the Town eligible for funding and technical assistance from state and federal hazard mitigation programs. The Town of Fountain Hills Hazard Mitigation Plan consists of the following primary functions: Community Description To provide an adequate background for the hazard profiles and risk assessments that are presented in subsequent chapters both the Town of Fountain Hills and Maricopa County were described in some detail. These descriptions include a general history and background for these jurisdictions, and also include discussion regarding the historical trends for demographic, population, and economic conditions that have shaped these areas. Community profiles also include a brief identification of growth trends and general plan themes that are currently being experienced in the area. Historical Record, Hazard Profiles, Vulnerability Assessment Through this procedure the planning team identified and compiled relevant data on all potential natural hazards that threaten jurisdictions in Maricopa County. Information collected includes historical data on natural hazard events that have occurred in and around participating jurisdictions and how these events impacted their people and property. Based upon historical occurrences and best available data from agencies such as FEMA and the National Weather Service, the planning team identified and described all natural hazards that threaten jurisdictions in Maricopa County. Detailed hazard profiles include information on the frequency, magnitude, location and impact for each hazard in addition to estimating the probabilities for future hazard events. Maps are included to delineate identified hazard areas and previous hazard occurrences. Risk Assessment This section reflects the collection and integration of the best available data, including an inventory of assets that may be affected by natural hazards such as people, housing units, critical facilities, special facilities, infrastructure and lifelines, hazardous materials facilities and commercial facilities. This data was compiled by assessing the potential impacts from each hazard using FEMA's Hazards U.S. (HAZUS) multi -hazard loss estimation model and other risk modeling techniques. ® The subsequent information provides local jurisdictions in Maricopa County with information \\earth\BBrannon0ept Corr\Tom Ward\Hazard Mitigation Plan Staff Report.doc Page 5 of 6 that outlines the full range of hazards they face and potential social impacts, damages and economic losses. Capability Assessment, GOA Based upon the findings of the capability assessment and the risk assessment, the consultant team worked with the Town of Fountain Hills Hazard Mitigation Planning Team towards drafting an overall mitigation strategy for the City. These groups collaborated to engage in an interactive planning process by facilitating discussion on possible mitigation activities and by gaining consensus on the identification of the general planning goals and target objectives for the hazard mitigation plan. Based upon these goals and objectives, the Town of Fountain Hills reviewed and adopted a comprehensive range of appropriate mitigation measures to address the many risks facing the community. Such measures include preventive actions, property protection techniques, natural resource protection strategies, structural projects, emergency services and public information and awareness activities. \\earth\BBrannon\Dept Corr\Tom Ward\Hazard Mitigation Plan Staff Report.doc Page 6 of 6 Town of Fountain Hills Town Council Agenda Action Form Regular Meeting Nleetang Date September 16, 2004 Sob ep' met Parks and Recreation Department ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Master Plan for the Preserve ❑ Education ® Public Fitness ❑ Public Safety ® Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Mark Mayer ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ® Parks & Recreation ❑ Finance Consideration of Approving the Master Plan for the McDowell Mountain Preserve. Approve No $ purpoSe.eftem� nd$akrguitiil..Iriformatioric The McDowell Mountain Preservation Commission has prepared a Master Plan for the future development of the McDowell Mountain Preserve. The document provides information regarding how the preserve was acquired and is being developed including existing and proposed future trails. The McDowell Mountain Preservation Commission reviewed this document in its current form at their meetings on September 7, 2004, and voted unanimously to accept the document and forward their recommendation to the Town Council. List Ailittaclunents as Fail©vusz Master Plan ti'pef si`'of presentatdn None Signatures ii�:Subitting`Sfaff: Department Head Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) e:\my documents\council - mcdowell mtn. master plan.doc Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:® Regular:❑ Meeting Date: 09/ 16/2004 Contact Person: Tim Pickering Requesting Action:❑ TVDe of Document Needing Annroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Anoronriate`Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ❑ Community Development Report Only;❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ® Finance Regular Agenda Wording: Consideration of Resolution 2004-41, granting preliminary approval of the financing by the Town of Fountain Hills, Arizona, Municipal Property Corporation of negotiation of the sale of the Corporation's revenue bonds or obligations; and authorizing actions to be taken with respect to the financing and the preparation and dissemination of a preliminary official statement.. Staff Recommendation: Approve Fiscal Impact: Yes $3,500,000 Purpose of Item and Background Information: On March 18, 2004 the Town Council approved Ordinance No. 04-06 dedicating 0.1% of the local sales tax for debt service payment for Civic Center Phase II. This action will authorize staff to prepare the issuance and sale by the Municipal Property Corporation of $3.5M in revenue bonds. The terms and conditions of the sale will be prepared by the Town's Financial Advisor with final approval through an Authorizing Resolution presented to the Mayor and Council at a later date. List All Attachments as Follows: Interoffice Memorandum, Resolution No. 2004-41 Tyne(s) of Presentation: None Signatures of Submitting Staff: O , , fA� Depa t nt He d Town Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) e:\wpdata\agenda cover sheet.doc TOWN OF FOUNTAIN HILLS OFFICE OF ACCOUNTING SUPERVISOR INTER OFFICE MEMO TO: Timothy Pickering, Town Manager DT: September 8, 2004 FR: Julie A. Ghetti, Accounting Supervisor Administration RE: Resolution for Preliminary Approval for Financing Civic Center Phase II The attached resolution Ints preliminary approval to move forward with the financing plan for Civic Center Phase H. On March 18, 2004 the Town Council approved Ordinance No. 04-06 dedicating 0.1% of the local sales tax for debt service payment on a $3.5M bond issue. The approved resolution will authorize staff to prepare the issuance and sale by the Municipal Property Corporation (MPC) of $3.5M in revenue bonds. The terms and conditions of the sale will be prepared by the Town's Financial Advisor with final approval through an Authorizing Resolution presented to the Mayor and Council at a later date. Staff recommends approval of Resolution No. 2004-41. EAWPDATAUNTEROFFICE MEMO TEMPLATE.doc9/82004 RESOLUTION NO.2004-41 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, GRANTING PRELIMINARY APPROVAL OF THE FINANCING BY THE TOWN OF FOUNTAIN HILLS, ARIZONA, MUNICIPAL PROPERTY CORPORATION OF NEGOTIATION OF THE SALE OF THE CORPORATION'S REVENUE BONDS OR OBLIGATIONS; AND AUTHORIZING ACTIONS TO BE TAKEN WITH RESPECT TO THE FINANCING AND THE PREPARATION AND DISSEMINATION OF A PRELIMINARY OFFICIAL STATEMENT. WHEREAS, the Town of Fountain Hills, Arizona (the "Town") believes it is in the best interests of the Town to acquire, construct and equip Phase II of the Fountain Hills Civic Center (the "Project") and to acquire through lease -purchase from the Town of Fountain Hills Municipal Property Corporation (the "Corporation"), an undivided interest in the Project; and WHEREAS, the Town desires that the Corporation issue its revenue bonds or obligations (the "Bonds") to finance all or a portion of the construction and acquisition costs of the Project; and WHEREAS, the Town acknowledges that the Corporation's Bonds will be secured by payments made by the Town pursuant to a lease -purchase agreement and that the Town's obligation to make lease payments will be irrevocably secured by a pledge of the Town's excise taxes; and WHEREAS, by this resolution the Town will give approval to proceed with establishing the time and the terms and conditions of the sale of the Bonds, preparing the documents necessary for the acquisition and financing of the Project and ordering the appropriate parties take necessary actions to facilitate the sale of the Bonds and the acquisition, construction and equipping of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. PRELIMINARY APPROVAL. The Mayor and Council hereby approve the Project and the financing thereof through the issuance by the Corporation of its Bonds, which Bonds shall be payable from lease payments received by the Corporation from the Town. The Town's obligation to pay lease payments shall be secured by an irrevocable pledge of its Excise Taxes, as such term has been defined in previous Corporation financings. Notwithstanding the pledge of all Excise Taxes, the Town expects to pay the lease payments from the proceeds of its 0.1% local sales tax. The Mayor and Council hereby authorize the preparation, issuance and sale by the Corporation of a series of Municipal Facilities Revenue Bonds or Obligations in an aggregate principal amount estimated to be approximately $3,500,000. It is estimated the cost of the Project will be approximately $5,400,000. The Bonds shall be issued and sold and delivered in accordance with the provisions of a resolution to be adopted by the Mayor and Council at a later date granting final approval of the terms and conditions of the sale of the Bonds (the 9196.001\2004-41 Civic Center.res.doc 9.20.2004-1 w "Authorizing Resolution"), and in accordance with the provisions of such other documents as may be necessary to carry out the financing of the construction, equipping and acquisition of the Project (collectively, the "Financing Documents"). SECTION 2. TERMS. The Bonds will be dated such date as may be set forth in the Financing Documents. The actual terms of the Bonds, including the principal amount, maturity date, interest rates and any redemption provisions will be set forth in the Financing Documents. The Town Manager and the Accounting Supervisor are authorized to establish such terms and present such terms to the Mayor and Council for final approval. SECTION 3. OFFICIAL STATEMENT. The preparation of preliminary official statement relating to the Bonds is hereby authorized and the Mayor, Town Manager or Accounting Supervisor are authorized to deem the official statement "final" for all purposes of Section 240.15c2-12 General Rules and Regulations Securities Exchange Act of 1934 (the "Rule"), and to approve, execute and deliver the official statement on behalf of the Town and such execution shall be deemed conclusive evidence of approval of the official statement. SECTION 4. REQUEST FOR MUNICIPAL PROPERTY CORPORATION ACTION. The Town hereby requests the Corporation to take any and all actions necessary to assist in the issuance, sale and delivery of the Bonds. SECTION 5. AUTHORIZATION. All officers and agents of the Town are hereby authorized and ordered to cause the preparation of the Financing Documents and to take any and all actions which conform to the purposes and intent of this resolution and which further the financing of the Project and the issuance and sale of the Bonds as contemplated by this resolution. SECTION 6. EFFECT AND SEVERABILITY. This resolution shall be in full force and effect from and after its passage and approval by this Council. If any section, paragraph, clause or phrase of this resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or phrase shall not affect any of the remaining provisions of this resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16X2904. FOUNTAIN W;LS: ATTESTED TO: W. J.,Mchols, ayor REVIEWED B i ZZ If �q Q�LAdLl Bevelyn J. iVendW, Town Clerk APPROVED AS TO FORM: GUST ROSENFELD, P.L.C., Bond Counsel ./!�-� ram:�!, By: Scott Ruby if 9196.001\2004-41 Civic Center.res.doc 9.20.2004-1 7 CERTIFICATION I, Bev Bender the duly appointed and acting Town Clerk of the Town of Fountain Hills, Arizona, do hereby certify that the above and foregoing Resolution was duly passed by the Town Council of the Town of Fountain Hills, Arizona, at a regular meeting held on September 16, 2004, and the vote was -7 aye's and 0 nay's and that the Mayor and 6 Council Members were present thereat. DATED: September 16, 2004. Clerk, Town' f Fou tain Hills, Arizona 9196.001\2004-41 Civic Center.res.doc 9.20.2004-1 3 Town of Fountain Hills 0 Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Pub Works Consent:❑ Regular:® Meeting Date: 9/16/04 Contact Person: Molly Bosley, Planning/Zoning Administrator Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Appointment of Members Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda wording: CONSIDERATION of REAPPOINTING four Planning and Zoning Commissioners to each serve an additional two-year term. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: As per the Planning & Zoning Commission bylaws, the members of the commission shall be appointed by the mayor, subject to approval of the council, for a period of two years. The following Commissioners are currently serving terms which expire on October 1, 2004: Dennis Brown, Jerry Caldwell, Avril Forest, and Tony Woodrel. Each of these commissioners have agreed to serve an additional two year term. Staff is recommending their consideration for reappointment. List All Attachments as Follows: Staff Report Type(s) of Presentation: N/A Sip,natures of Submitting Staff: A21�_Z/ — eppartmet Hea Town Ma ager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS •► OFFICE OF PLANNING AND ZONING INTER OFFICE MEMO TO: Mayor and Town Council DT: September 8, 2004 FR: Molly Bosl711://``�, gning & Zoning RE: Planning & Zoning Commissioner Administrator , Appointments Article 2-7, Section 2-7-2, Membership, of the Planning ana Gomng k.ominission vyiaw,� �LaL� the following: The planning and zoning commission shall be composed of a total of seven members who shall be residents of the town. The members of the commission shall be appointed by the mayor, subject to the approval of the council. These appointments shall be for a period of two years each, with the terms of the members so staggered that the terms of not more than four members shall expire in any one year. As of October 1, 2004, terms will expire for the following four commission members: Dennis Brown, Jerry Caldwell, Avril Forest, and Tony Woodrel. Each member is currently serving their first term and all have agreed to serve an additional two-year term to expire September 30, 2006. Other members of the commission include: Michael Downes, William O'Brien, and Wayne Tall. The terms of these three members will expire on September 30, 2005. RECOMMENDATION: Staff is asking for the Mayor and Town Council's consideration for the reappointment of Dennis Brown, Jerry Caldwell, Avril Forest, and Tony Woodrel to the Planning & Zoning Commission. 0 Town of Fountain Hills Town Council Agenda Action Form Meeting Type:, Regular Meeting Submitting Department: Public Works Consent:❑ Regular:[:] Meeting Date: 9/ 16/04 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® Tvne of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ® Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: Public Hearings & Consideration of Resolution 2004-39 and Ordinance 2004-14, a concurrent request for a minor General Plan Land Use Map amendment and rezoning of lots 68 and 69, Final Plat 414, from Industrial (IND-2 IUPD) to Multi-Family/High Density Residential (M-3); Case #'s GPA2004-01 & (W Z2004-04. Staff Recommendation: Disapprove Fiscal Impact: No I Purpose of Item and Background Information: These agenda items were continued from the August 19, 2004 Council meeting, at the applicant's request. Staff has combined the reports for the proposed General Plan Amendment and concurrent rezoning request. On July 22, 2004, the Planning and Zoning Commission unanimously recommended the Town Council deny Resolution 2004-39 and Ordinance 2004-14. Please see the attached memorandum for additional details. List All Attachments as Follows: Staff Report Update Memorandum; Letter of opposition Kalsbeek, dated September 7, 2004; Landowner/Area Analysis Map; August 19, 2004,Staff Type(s) of Presentation: None Signatures of Submitting Staff: - rtment Head Town nager / esignee Budget Review (if item not budgeted or exceeds budget amount) V Sep 16 04 04:23p Mark S. Elek 724-770-5018 p.2 LOUIS D. PAPPAN 1198,44ulberry Street, Bridgewater, PA 15009 7'elcephone: 724-770-5000 •facsimile: 724-774-2831 September 16, 2004 Town Council and Staff Town of Fountain Hills 16836 East Palisades Boulevard Fountain Hills, AL 85268 ItF..: Application of General Plan Amendment and Rezoning Lot Numbers 68 and 69. Final Plat 414, Fountain Hills, Maricopa County, Arizona Dear Town Council and Stag: l hereby respectfully request that my Application fur a General Plan .Amendment and Rezoning of Lot iNumbers 68 and 69, Final Plat 414, Fountain Hills, Maricopa County, Arizona. be withdrawn. If you have any questions, please contact meat your earliest convenience. Sincerely, Louis D. Pappan I,DP/jly cc: Gregory S. Bielli, President of MCO Properties Inc., General Partner of MCO Properties L.P. Mark S. Elek, Esq. TOWN OF FOUNTAIN HILLS PLANNING & ZONING DIVISION TOWN COUNCIL MEMORANDUM TO: The Honorable Mayor Nichols and DT: September 8, 2004 Town Council FR: Dana Burkhardt, Senior Planner RE: Consideration of Resolution 2004-39 & Ordinance 2004-14; Village @ Firerock & Multi -family General Plan Amendment Rezone request; Case #GPA04-01 & Z04-04 These agenda items were continued from the August 19, 2004 Council meeting, at the applicant's request. For details on this request, please refer to the attached August 19, 2004 staff report with attachments, and the update memorandum sent to the Council, dated August 18, 2004. In addition to the above, staff has received a letter in opposition to the proposed general plan amendment and rezoning. The opposing party owns more than 20% of the land within 150 feet directly opposite from the Technology Drive street side frontage, therefore requiring approval by three -fourths (3/a; a super majority) of the Town Council for the proposed rezoning to become effective. Please see the attached letter of opposition and the landowner/area analysis map supporting this determination. The Planning Commission and Staff recommend the Town Council deny Resolution 2004-39, to amend the General Plan Land Use Map; and deny Ordinance 2004-14, to rezone the land from "IND-1 IUPD" to "M-Y, for the reasons outlined in the attached memoranda. VANS STORAGE LLC 16701 E. Laser Dr. Fountain Hills, AZ 85268 September 7, 2004 Dear Mayor Nichols and Council Members: Re: MCO Re -Zoning Request For IND. II, Lots 68 and 69 Van's Storage has served Fountain Hills since 1978 from our present location on Laser Drive providing mini and RV storage services to the community. We have operated under an IND. I - Special Use Permit for over 26 years without complaints from other businesses or the nearby residential neighborhood. We want to express our opposition to the requested re -zoning of the IND. II Lots 68 and 69. Our position is based on our belief that the proposed residential property is incompatible with the surrounding industrial park and commercial properties. Introduction of a residential property to Lots 68 and 69 is a breach of the integrity of the Industrial Park that will have numerous negative consequences in the future. We strongly question the desirability of building a residential property surrounded by industrial, commercial, police and fire department services. It almost assures problems for the Town Council as the shopping center and industrial park mature. Specifically, the re -zoning request raises the following concerns: 1. The re -zoning can impact the future use and value of our property and could limit development. a. Current 40-foot building height limits could be reduced. b. Greater building setbacks could be required. 610 C. Lighting restrictions could be imposed. d. Access to Technology Drive could be restricted. e. Noise disturbance could be limited. f. Other general nuisances generated by line of sight complaints from potential second story condo residences. 2. Residential homeowners all to frequently mount significant resistance to developments and initiatives accretive to nearby businesses and industrial property owners (i.e. Laser Drive closure, heliport rejection and communication tower). 3. Alternative residential sites are available and much more suitable to the proposed development. We feel it's in the best interest of all inherent incompatibilities and conflicts 68 and 69. Sinc y i o Ka CC: Molly Bosley Dana Burkhardt parties to avoid a situation laden with and reject the request to re -zone Lots TOWN OF FOUNTAIN HILLS LANDOWNER/AREA ANALYSIS TOTAL AREA OF PROPERTY ON WEST SIDE OF SITE _ 375,508 SF * 20% = 75,101 SF ORDINANCE NO.04-14 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE OFFICIAL ZONING DISTRICT MAP OF THE TOWN OF FOUNTAIN HILLS BY REZONING THE LAND LEGALLY DESCRIBED AS LOTS 68 AND 69 OF FINAL PLAT 414 FROM "END-2 IUPD" INDUSTRIAL UNIT PLANNED DEVELOPMENT ZONING DISTRICT TO "M-3" MULTI -FAMILY RESIDENTIAL ZONING DISTRICT. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") adopted Ordinance No. 93-22 on November 18, 1993, adopting the Zoning Ordinance for the Town of Fountain Hills (the "Zoning Ordinance"), including the "Official Zoning District Map"; and WHEREAS, the Town Council has determined that it is desirable and appropriate that land, legally described as Lots 68 and 69, Final Plat 414, more particularly described on Exhibit A, attached hereto -and incorporated herein by reference (the "Property"), be rezoned from "IND- 2 IUPD" Industrial Planned Unit Development, to "M-3" Multi -family Residential; and WHEREAS, the rezoning contemplated herein is consistent with the land use established for the Property by the 2002 Town of Fountain Hills General Plan, as amended; and ® WHEREAS, pursuant to ARIZ. REV. STAT. § 9-462.04, public hearings were advertised in the July 7, 2004 edition of the Times of Fountain Hills and such hearings were held by the Fountain Hills Planning & Zoning Commission on July 22, 2004, and by the Town Council on August 19, 2004. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the "Official Zoning District Map" is hereby amended to change the zoning district designation of the Property from "IND-2 IUPD" Industrial Planned Unit Development, to "M-3" Multi -family Residential. SECTION 2. If any provision of this Ordinance is for any reason held by any court of competent jurisdiction to be unenforceable, such provision of portion hereof shall be deemed separate, distinct and independent of all other provisions and such holding shall not affect the validity of the remaining portions of this Ordinance. [SIGNATURES ON FOLLOWING PAGE] n lei T 9196.001VA2004-14 Plat 414 Rezone.ord.doc 7-15-04-1 PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16, 2004. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor REVIEWED BY: Timothy G. Pickering, Town Manager 9196.001\..\2004-14 Plat 414 Rezone.ord.doc 7-15-04-1 Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney 2 swal EXHIBIT "All 7A R, 5; 10 Ji VANS STGRA-^-f' SITE D 23\ 49 L-4AL,. FHF STATION 2 1-8 .. >\\\ L7 j .`r C� / ` / �j Z20 \ 2' / �/ 1KPAGE C-3VE 19 1-UNAR -N 8 17 4 4 4 -Z i c -AS7 TRAL DR 91%.001\..\2004-14 Plat 414 Rezone.ord.doc 7-15-04-1 RESOLUTION NO.2004-39 E A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE GENERAL PLAN PROPOSED LAND USE MAP DESIGNATION FROM "INDUSTRIAL" TO "MULTI-FAMILY/HIGH" FOR + 5.39 ACRES OF LAND. WHEREAS, the Town of Fountain Hills 2002 General Plan (the "General Plan") was adopted by the Mayor and Council of the Town of Fountain Hills (the "Town Council") on June 20, 2002, and ratified by the qualified electors of the Town of Fountain Hills (the "Town") on September 10, 2002; and WHEREAS, Chapter 7 of the General Plan, Plan Implementation, establishes the authority and procedures for amending the General Plan; and WHEREAS, the "Proposed Land Use Map", shown as "Exhibit 4" in the General Plan, establishes the Town's land use designations; and WHEREAS, pursuant to Chapter 7 of the General Plan and ARIZ. REV. STAT. § 9- 462.04, public hearings were advertised in the July 7, 2004 edition of the Times of Fountain Hills; and WHEREAS, public hearings were held by the Fountain Hills Planning & Zoning Commission on July 22, 2004, and by the Town Council on August 19, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the "Proposed Land Use Map", shown as "Exhibit 4" in the General Plan, is hereby amended to change the designation of ± 5.39 acres of land, more particularly described and depicted in Exhibit A and Exhibit B, attached hereto and incorporated herein by reference, from "Industrial" to "Multi-Family/High". SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. 9196.001V.2004-39 GP Amend.res.ord.doc 8.11.04-1 [SIGNATURES ON FOLLOWING PAGE] 1 e PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16, 2004. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor REVIEWED BY: Timothy G. Pickering, Town Manager 9196.001\ 0004-39 GP Amend.res.ord.doc 8.11.04-1 2 Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney EXHIBIT "A" LEGAL DESCRIPTION: FOUNTAIN HILLS ARIZONA, FINAL PLAT NO, 414, LOTS 68 AND 69 • 0 EXHIBIT "B" "INDUSTRIAL" TO "MULTI -FAMILY HIGH" I 'I I n L 3 L z 0, r � 51 C, :J VANS STORAGE j I I I I 3 � z-8 L7 ------- ---- 10 g ' 0 8 p, FHFG STATION 2 L I / 20 21 j MIRAGE COVE / 19 LUNAR LN i8 17 i 3 Op 2 3 4 J 6 i 7 8 i g 1C 13 .AS" TRAIL DR 12 Town of Fountain Hills Town Council Agenda Action Form '*'I- Meeting Type: Regular Meeting Submitting Department: Public Works Consent:❑ Regular:[:] Meeting Date: 8/ 19/04 Contact Person: Dana Burkhardt, Senior Planner Requesting Action:® TVDe of Document Needing Approval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Specianemp Use Permit ❑ Other: Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ® Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda wording: Public Hearings & Consideration of Resolution 2004-39 and Ordinance 2004-14, a concurrent request for a minor General Plan Land Use Map amendment and rezoning of lots 68 and 69, Final Plat 414, from Industrial (IND-2 IUPD) to Multi-Family/High Density Residential (M-3); Case #'s GPA2004-01 & Z2004-04. Staff Recommendation: Disapprove Fiscal Impact: No $ Purpose of Item and Background Information: Staff has combined the reports for the proposed General Plan Amendment and concurrent rezoning request. On July 22, 2004, the Planning and Zoning Commission unanimously recommended the Town Council deny Resoltuion 2004-39 and Ordinance 2004-14. Please see the attached report for details. List All Attachments as Follows: Staff Report; P&Z Meeting Minutes; Resolution 2004-39; Ordinance 2004- 14; Area Context Map; Existing HPE Exhibit; Application & Plan Reductions Type(s) of Presentation: None Signatures of Submitting Staff: IIIL,21--141 D partment e -17 el V wn Manager / Designee Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PLANNING & ZONING DIVISION TOWN COUNCIL MEMORANDUM TO: The Honorable Mayor Nichols and DT: August 18, 2004 Town Council FR: Dana Burkhardt, Senior Planner RE: Consideration of Resolution 2004-39 & Ordinance 2004-14; Village @ Firerock Multi -family General Plan Amendment & Rezone request; Case #GPA04-01 & Z04-04 The purpose of this memorandum is to provide an update and additional information on the above referenced Staff Report. Staff has attached an updated "Town Council Agenda Action Form", which corrects an error made in the "Staff Recommendation" portion of the form. Staff recommends DISAPPROVAL of the General Plan Amendment and Rezone request. Please refer to the Staff Report Memo to Council dated August 11, 2004, for further details on this recommendation and an analysis of the requests. Also find attached, a 24"x36"copy of the proposed conceptual site plan, and a copy of the approved and recorded "Firerock Industrial Park Alternative Hillside Preservation Agreement" for your review. In addition to the above, Council Member Archambault inquired on the nature of the existing Special Use Permits (SUP's) for the construction equipment storage yard, the truck rental, and the RV/vehicle storage yard located north and east of the subject property. These SUP's were permitted - without time limit, and as with most all SUP's in the Town, they run with the land they were approved for. The Town Council may revoke SUP's if any of the conditions or terms of the permit are violated or if any law or ordinance is violated in connection therewith. A Zoning Ordinance text amendment would be required to allow these special uses to operate by right for all properties located in the IND-1 & IUPD Zoning Districts. TOWN OF FOUNTAIN HILLS PLANNING DIVISION TOWN COUNCIL MEMO TO: The Honorable Mayor Nichols and DT: August 11, 2004 Town Council FR: Dana Burkhardt, Senior Planner RE: Consideration of Resolution 2004-39 & Ordinance 2004-14; Village @ Firerock Multi -family General Plan Amendment & Rezone request; Case #GPA04-01 & Z04-04 LOCATION: Lots 68 & 69 of Final Plat 414, located on the northeast corner of Saguaro Blvd. and Technology Dr., south of Four Peaks Plaza. REQUEST: Consideration of Resolution 2004-39 and Ordinance 2004-14, a concurrent request for a minor General Plan Land Use Map amendment and rezoning of lots 68 and 69, Final Plat 414, from Industrial (IND-2 IUPD) to Multi- Family/High Density Residential (M-3); Case #'s GPA2004-01 & Z2004-04. OWNER: MCO Properties L.P. APPLICANT: Louis Pappan EXISTING ZONING: "IND-2 IUPD" Industrial Unit Planned Development Zoning District PROPOSED ZONING: "M-Y Multi -Family Residential Zoning District PARCEL SIZE: 5.39 ac (234,788.4 sf) EXISTING CONDITION: Undeveloped land SURROUNDING LAND USES AND ZONING: NORTH: Four Peaks Plaza, aka Target; zoned "C-2 PUD" & "IND-I" SOUTH: Multi -family Residences; zoned "M-1" EAST: Maricopa Cnty. Sheriff's Posse Station and Fire Station; zoned "R-Y WEST: U-Haul and Van's Storage Facilities & R.E.Monk's Construction offices and heavy equipment storage yard; zoned "IND-1" & "IND-2 IUPD" RECOMMENDATION: The Planning Commission and Staff recommend the Town Council deny Resolution 2004-39, to amend the General Plan Land Use Map; and deny Ordinance 2004-14, to rezone the land from "IND-1 IUPD" to "M-Y, for the reasons summarized below: • The General Plan does not recommend a reduction in the Town's industrial land inventory. Actually, the Town lacks substantial employers to accommodate the employment needs of the existing and planned population. Having vacant industrial land available is fundamental to achieving "Goal One" of the General Plan, which is to provide a community that is competitive and attractive to business. 1 • The General Plan does not identify the need for additional residential land and recommends any new multiple family uses to be concentrated in the Town Center area, such as in mixed -use developments. • The remaining undeveloped industrial zoned land consists of seven lots, which total approximately 12 acres inclusive of the subject lots. The subject lots comprise of approximately 50% of all the remaining undeveloped industrial land. The remaining five undeveloped lots each equal less than one acre in size, which will not accommodate a major employer. • Rezoning this property will adversely affect the existing development potential on the adjacent industrial and commercial land. Some of the abutting uses, such as "Van's Storage" are grossly underutilized. The development potential on the abutting sites would be reduced due to required increased setbacks and buffers from residentially zoned land. Further, any discretionary requests to increase the utility of the abutting industrial land will likely be opposed due to nuisances that may be created or that may already exist. • The proposed residential design is incompatible with the adjacent uses. Nuisances exist from the abutting uses such as parking lot lighting and security lighting located along the north property boundary, 24-hour loading and unloading, and other outdoor commercial and industrial activities. The applicant proposes virtually no buffering from the commercial and industrial uses, particularly for the second story units where there are obvious visual, dust, and noise nuisances. • There is also a 20' wide concrete drainage channel located along the entire north property boundary that is marginally appropriate for the industrial uses it is intended to serve. In the event the Town council wishes to recommend approval of these requests, Staff recommends a Planned Unit Development (M-3 PUD) be adopted to include a minimum 30' landscape buffer adjacent to the Technology Drive and the Four Peaks Plaza property lines, with exception to the undisturbed areas. Within that landscape buffer, provide minimum 48" box trees to provide effective screening from adjacent uses in a quantity as prescribed by the "TCC" Town Center Commercial Zoning District landscape requirements. Only sidewalks and 42" high landscape walls may be constructed within the 30' landscape buffer. Additionally, staff recommends that the concrete drainage channel located along the north property boundary be piped underground and landscaped to provide additional buffering and safety to potential residents. SUMMARY: This is a request from Louis Pappan and MCO Properties, L.P., to amend the General Plan Proposed Land Use Map from the existing Industrial (I) land use designation to Multi- family/High Density Residential (MF/H). The applicant has also requested the Town process the rezoning application concurrently with the proposed General Plan amendment. The following report includes staff's evaluation of both requests and the proposed resolution and ordinance coinciding with those requests. The applicant has provided a conceptual site plan for review with this request. The conceptual site plan provides for ten residential buildings, with six dwelling units per building, and an 2 amenity area, pool, and structure. The conceptual plan provides a density of 11.13 dwelling �Wl units per acre, where the M-3 zoning district allows up to a maximum of 12 dwelling units per acre. The conceptual site plan illustrates access to the project from both Saguaro Blvd. and Technology Dr. Main access is proposed from Saguaro Blvd. and an exit only is located on Technology Dr. EVALUATION: Conformance to the General Plan The purpose of this section is to analyze the consistency of the proposed amendment with the Town's vision, goals, and objectives. The "Residential Land Use Guidelines" contained in the General Plan provide for Multi-Family/High Density Residential developments: "...to be encouraged in the Town Center area between existing residential and commercial areas or as buffers to lower density residential areas located along arterial roadways, or adjacent to commercial areas. Projects proposed for these transitional zones between existing development areas should be developed with exceptional design, enhanced site amenities, extensive landscape setbacks from the roadway corridor and controlled access to the arterial roadway corridor" (P.21). The General Plan "Land Use Forecast" (p.25 & 26), which is based on the projected population increase (29,256 at time of build -out 2012), estimates that the total required acreage to accommodate the future population of the town is sufficient, without the need to designate additional residential lands. It is estimated that with the existing projections and land use mix, sufficient residentially designated lands exist in all residential land use categories to support the forecasted growth through the year 2012. Although all undeveloped zoned lands will not necessarily be developed to their highest use due to a variety of potential constraints (e.g. physical, environmental, access) there appears to be more than enough residentially zoned land in Fountain Hills to support forecasted housing needs through the year 2012. Evaluation of commercial and industrially zoned lands indicates that no increase will be required to fulfill the projected net requirement through the planning horizon year 2012. The existing undeveloped industrial zoned land consists of 7 lots, which total approximately 12 acres inclusive of Lots 68 and 69. Lots 68 and 69 comprise 5.39 acres of land while the five remaining available lots are one acre or less in size. In a recent economy report from the Arizona Department of Commerce dated May 2004, the total employment for Fountain Hills is approximately 55 percent less than the national and Arizona averages. This statistic presents that a large number of Fountain Hills residents commute to work in other communities. Leaving Lots 68 and 69 in their current land use designation would provide an opportunity for a development that could be a major employer for the community and expand the Town's sales tax base. This option would further "Goal One" of the General Plan (p.43), to provide a community that is competitive and attractive to business. 3 Conformance to the Zoning Ordinance The principle purpose of the "M-3" Multi -family Zoning District is to provide for multiple - family residential developments in locations which are suitable and appropriate, taking into consideration existing conditions, including present use of land, future land use need, and the availability of public utilities. The minimum required lot area is 24,000 square feet, and the minimum lot area required for each dwelling unit is 3,630 square feet (12 du's per ac). Principle uses permitted in these Zoning Districts include two-family dwellings, multiple -family dwellings and the uses permitted in the single-family residential Zoning Districts. The size and dimensions of the subject property meet the minimum requirements of the "M-3" Zoning District. The subject property is primarily bordered by existing commercial and industrial developments (see Area Context Map attachment). Active mini -storage and outdoor vehicle storage uses characterize the development located across Technology Drive, west/southwest of the proposed project. The Van's Storage site is located within the "IND-1" Planned Industrial Zoning District, and is developed with a series of ten enclosed storage structures on the north half of the site. The south half of the Van's Storage property is currently used as an outdoor automobile and RV storage lot, which may be developed with the uses permitted in the "END-1" Zoning District. The "IND-1" Zoning District provides a maximum building height of forty feet, and may be operated 24 hours a day, seven days a week. The U-Haul site is fully developed and may also operate 24 hours a day, seven days a week. Eight -foot concrete masonry walls enclose the U-Haul site and Van's Storage site. The "Four Peaks Plaza" commercial retail project abuts the north/northeast boundary of the subject property. A drainage easement containing a twenty -foot wide concrete drainage channel directly abuts the north lot line. A six-foot block wall exists on top of the channel embankment to screen the outdoor unloading areas located in the rear of the retail buildings. The concrete drainage channel is approximately three to five feet deep in areas. Staff believes this exposed channel poses life safety issues to adjacent residences, such as fall and water hazards, and may be subject to vandalism and other unwanted activities. Staff believes that the adjacent uses described above will have adverse impacts on the proposed residential use. The Target property has late night and early morning deliveries on a regular basis, which would occur within 90' of a proposed building location. The Target property also provides 24-hour security lighting in the rear of the building and existing pole mounted parking lot lights (20' tall) located directly adjacent to the northern property boundary. The "Four Peaks Plaza" business hours are from 6 AM to 12 AM Monday mornings through Friday Mornings, and between the hours of 6 AM and 1 AM on Saturday and Sunday Mornings. Staff has communicated the concerns of these nuisances to the applicant and suggested greater landscape buffers along the Technology Drive frontage and the northern property boundary. The conceptual design as presented provides paved drive aisles and parking spaces within the setbacks adjacent to the commercial and industrial properties. The design leaves little to no area for landscape trees to buffer from the adjacent uses. The proposed second story elements would be directly exposed to the noise, dust, light, and visual nuisances of the commercial and industrial uses. C! The existing " IND-2 IUPD" zoning designation on this property restricts building heights to a maximum 22' from existing grade. Staff acknowledges that the height restriction can be unappealing to some prospective industrial users. An amendment to the ordinance to allow for greater heights is an option for perspective users, as well as an Economic Development Agreement. The properties located south of Saguaro Boulevard, adjacent to this site are zoned for multi- family. The existing uses include the Fountain Hills Fire Department Station #2 and the Maricopa County Sheriff's Posse Station. These uses would pose minimal impacts to the proposed multi -family project. Land Disturbance On May 17, 2001, the Town Council approved and adopted a Hillside Preservation Development Agreement with MCO Properties to accept a Hillside Protection Easement (HPE) over a portion of the subject property. The HPE (see Existing HPE attachement) and agreement provides an 80' wide strip of natural area and landscape buffer along the Saguaro Boulevard frontage. The purpose of this agreement is to provide a buffer for the residentially zoned property located south of Saguaro Boulevard. The agreement also aggregates the required hillside preservation areas through an alternative hillside methodology to allow greater utility of the property for industrial uses. In the event the proposed General Plan amendment and/or rezoning are approved, the Town would need to review and approve any revisions to the existing HPE on the site. Planning Commission Findings On July 22, 2004, the Planning & Zoning Commission voted unanimously to recommend denial of these requests. The Commission primarily believed that the proposed residential use was incompatible to the abutting and surrounding industrial uses and commercial activities. Members of the Planning Commission commented that the proposed zone boundaries and limited land area of the request displayed characteristics of a "spot zone". Please see "Attachment A" of this report for the complete Planning & Zoning meeting minutes for these agenda items. Two members from the public spoke in support of these requests. Attachments: A) July 22, 2004 Planning Commission Minutes (partial) B) Proposed Resolution 2004-39 C) Proposed Ordinance 2004-14 D) Area Context Map E) Existing HPE F) Applications & Plan Reductions 5 AGENDA ITEM #5 PUBLIC HEARING TO RECEIVE COMMENTS ON RESOLUTION 2004-38, A REQUEST FOR A MINOR GENERAL PLAN LAND USE NIAP AMENDMENT OF LOTS 68 AND 69, FINAL PLAT 414, FROM INDUSTRIAL TO MULI-FAMILY/HIGH DENSITY, CASE NUMBER GPA2004-01. Public Hearing opened at 7:30 PM Dana Burkhardt gave the presentation on the General Plan Amendment and included the Rezoning request Ordinance 2004-14, in his presentation. Mr. Burkhardt referred to a PowerPoint Presentation. Staff recommended denial of Resolution 2004-38, to amend the General Plan Land Use Map and denial of Ordinance 2004-14, to rezone the land from "IND-1 IUPD" to "M-Y. Chairman Downes stated that the following discussion would include both items as one issue, but the vote would be separated because the items were itemized separately on the agenda. Chairman Downes also clarified that the discussion would not focus on a conceptual plan. He continued that the submittal was a general concept plan proposed. Chairman Downes expressed to the Commissioners that a zoning other than "M-3 could be approved for this project. Vice -Chairman O'Brien brought to the attention of the Commission and Staff that the request appeared to be a situation of "Spot Zoning". Vice -Chairman O'Brien stated he would like a clarification to whether this was allowed. Mr. Burkhardt answered that the definition of "Spot Zoning" was reviewed and that Staff did not consider this to fall in the category of "Spot Zoning". Mr. Burkhardt continued that if the Commission viewed it as "Spot Zoning", it would be their decision. Chairman Downes stated that since this area was adjacent to an R-3 zoning, legally it could not be considered "Spot Zoning". Chairman Downes stated that he and Mr. Burkhardt researched this question and came to that conclusion. Steve Vargo, Vice -President of MCO Properties, gave a brief history of the property and explained the difficulties in selling the property because of deed restrictions imposed. Mr. Vargo stated that this would be a good transitional use for the property and would be received by the neighbors in this area. Chairman Downes pointed out that a copy of the 1989 deed restrictions were sent to all the Commissioners except Commissioner Brown, who could not be reached. Chairman Downes asked who imposed the deed restrictions. Mr. Vargo stated he was not exactly sure because in 1989, he was not employed with MCO. Wade Felkins, Landmark design, 3009 E. Menlo Street, Mesa, Arizona, Principal Architect for the project, explained the design and how it would work on the proposed site. Mr. Felkins explained that there would be restrictions on what could be built on this site. He continued that the plan was to build an upscale development. Commissioner Forest commented that she could not see anyone wanting to live that close to commercial and industrial property and she questioned how the project could be so upscale. Wade Felkins answered that there are residences that like the access to major roads. Mr. Felkins ti continued that singles, empty nesters, retired people that would enjoy the lack of maintenance Q required by living in this type of home. W Planning & Zoning Commission Meeting Minutes July 22, 2004 U Page 4 of 11 Q F� E- d Arvid A. Dennis, homeowner of 16644 Last Trail Drive, stated his approval of the proposed project. Robert Tripp, homeowner of 16400 E. Tombstone, stated his approval of the proposed project Vice -Chairman O'Brien stated that the proposed plan would not be guaranteed built on this site if the Commission chooses to approve this GPA and Rezoning. Vice -Chairman O'Brien stated that the property would be better left as zoned and strive to find commercial or industrial businesses to locate in this area regulated by its location. Commissioner Forest agreed with Vice-chairman O'Brien's statement. Chairman Downes read the following statement: There are two ways to look at rezoning issues. One way is that if the applicant feels comfortable investing several hundred thousand dollars in a planning procedure. If he is correct, than the town has a viable development to help its tax base grow. We are relying on the market research of the applicant. If he is wrong, the applicant loses his investment and the Town is left with a visible eyesore and an economic drain. Then there is the planning outlook. It is our responsibility as Commissioners to study, receive comments, apply various rules and regulations and evaluate every rezoning application that comes to our Town. Then after careful consideration, we must provide a recommendation to the Council, either for or against a specific rezoning. We must weigh all the factors in order to reach an informed decision. Also, we must weigh other intangible factors. Most importantly was how will a development affect the Town as a whole and the specific area in particular? Is it compatible with the surrounding area? How will it affect traffic? How will it impact the neighborhood? We can only apply our Staff expertise and our own experiences and thoughts to this kind of thinking. Do we think that we would like to see this type of zoning in this location and to get more personal, would we want to live in this kind of development if it were built? This specific development appears to be in a category of general spot zoning. It is not a classic case of spot zoning, because of the multi family, which is across the street. The balance of the perimeter of this development is surrounded by other uses, most of them very intense. While this spot zoning may not be illegal, per se, it is probably not desirable. If you consider the views of the site to the Target Center and not just the Target Center, but the rear loading area of the center, with its semi -trailers and other trucks loading and unloading all thru the early morning and the rest of the day. The view to the southwest overlooking the U-Haul storage and sales and Van's storage area are also not very conducive to residential properties, especially if you live on the second floor. The view to the northeast was one of other industrial property, including Monk's construction yard. All of the above discrepancies do not preclude placing multi family on this site, but it would have to be done with extremely complex planning procedures. For example, a large greenbelt or landscaping buffers to soften the views in all directions, especially for Planning & Zoning Commission Meeting Minutes July 22, 2004 Page 5 of 11 the second floor units. However, this would entail losing a number of units, something developers are loath to do for obvious financial reasons. In short, for all of the above reasons and given the preliminary concept plan the applicant has submitted, 1 just do not believe that this particular site is a viable site for multi family and therefore should remain as industrial zoning. Perhaps the applicant could return with another concept plan at a later date, which would better reflect the intricate planning required for this particular site. End of the statement by Chairman Downes. Wade Felkins requested direction from the Commission on a plan that would be considered by the Commission. Chairman Downes answered that the applicant could come back after negotiations and agreement with the Town, involving a Development Agreement or a Planned Unit Development. Public Hearing closed at 8:25 P.M. AGENDA ITEM #6 CONSIDERATION OF A RECOMMENDATION TO TOWN COUNCIL ON RESOLUTION 2004-38, A REQUEST FOR A MINOR GENERAL PLAN LAND USE MAP AMENDMENT OF LOT 68 AD 69 FINAL PLAT 414 FROM INDUSTRIAL TO MULTI-FAMILY/HIGH DENSITY. CASE NUMBER GPA2004-01. Chairman Downes made a MOTION to deny the recommendation on Resolution 2004-35 and GPA2004-01 for the following reasons: ■ The use of the land was not compatible with the uses immediately adjacent to the project. ■ To assign this to multiple unit development would affect the residents living in this development and their exterior views. Commissioner Vice -Chairman O'Brien SECONDED and the MOTION carried 7-0 in favor of denial. Commissioner Brown aye Commissioner Caldwell aye Chairman Downes aye Commissioner Forest aye Vice -Chairman O'Brien aye Commissioner Tall aye Commissioner Woodrel aye Chairman Downes stated that GPA2004-01 and Z2004-04 would be on the Town Council agenda August 19, 2004. AGENDA ITEM #7 PUBLIC HEARING ON ORDINANCE 2004-14, A REQUEST TO REZONE LOTS 68 AND 69, FINAL PLAT 414, FROM "IND-2 IUPD" INDUSTRIAL UNIT PLANNED DEVELOPMENT ZONING DISTRICT TO "M-3" MULTI -FAMILY RESIDENTIAL ZONING DISTRICT. CASE NUMBER Z2004-04 Planning & Zoning Commission Meeting Minutes July 22, 2004 Page 6 of 11 Public Hearing opened at 8:35 P.M. Chairman Downes asked if anyone wanted to speak to this item. No one came forward. Public Hearing closed at.8:36 P.M. AGENDA ITEM #8 CONSIDERATION OF A RECOMMENDATION TO TOWN COUNCIL ON ORDINANCE 2004-14. A REOUEST TO REZONE LOTS 68 AND 69, FINAL PLAT 414, FROM "IND-2 IUPD" INDUSTRIAL UNIT PLANNED DEVELOPMENT ZONING DISTRICT TO "M-3" MULTI -FAMILY RESIDENTIAL ZONING DISTRICT. CASE NUMBER Z2004-04. Chairman Downs made a MOTION to deny Z2004-04 for the following reasons: ■ The use of the land was not compatible with the uses immediately adjacent to the project. • To assign this to multiple unit development would affect the residents living in this development and their exterior views. Commissioner Tall SECONDED and the MOTION carried 7-0 in favor of denial. Commissioner Brown aye Commissioner Caldwell aye Chairman Downes aye Commissioner Forest aye Vice -Chairman O'Brien aye Commissioner Tall aye Commissioner Woodrel aye AGENDA ITEM #9 PUBLIC HEARING TO RECEIVE COMMENTS ON A TEXT AMENDMENT TO THE TOWN OF FOUNTAIN HILLS ZONING ORDINANCE RELATING TO SHARED MONUMENT _ SIGNS. ORDINANCE 2004-12. CASE NUMBER Z2004-01. Public Hearing opened at 8:47 p.m. Molly Bosley gave the presentation and included a PowerPoint Presentation. Staff recommended approval to forward to the Town Council Z2004-01. Commissioner Tall pointed out a section of the definitions under "Shared Monument Sign" where adding the word "participating" before businesses gave a better understanding of what was part of a shared monument sign. Vice -Chairman O'Brien suggested under definitions "Business Block", a clarification be added to clarify and read as follows: "adjacent property line of 3 or more business lots". Planning & Zoning Commission Meeting Minutes July 22, 2004 Page 7 of 11 RESOLUTION NO.2004-39 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE GENERAL PLAN PROPOSED LAND USE MAP DESIGNATION FROM "INDUSTRIAL" TO "MULTI-FAMILY/HIGH" FOR + 5.39 ACRES OF LAND. WHEREAS, the Town of Fountain Hills 2002 General Plan (the "General Plan") was adopted by the Mayor and Council of the Town of Fountain Hills (the "Town Council") on June 20, 2002, and ratified by the qualified electors of the Town of Fountain Hills (the "Town") on September 10, 2002; and WHEREAS, Chapter 7 of the General Plan, Plan Implementation, establishes the authority and procedures for amending the General Plan; and WHEREAS, the "Proposed Land Use Map", shown as "Exhibit 4" in the General Plan, establishes the Town's land use designations; and WHEREAS, pursuant to Chapter 7 of the General Plan and Axiz. REV. STAT. § 9- 462.04, public hearings were advertised in the July 7, 2004 edition of the Times of Fountain Hills; and WHEREAS, public hearings were held by the Fountain Hills Planning & Zoning Commission on July 22, 2004, and by the Town Council on August 19, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the "Proposed Land Use Map", shown as "Exhibit 4" in the General Plan, is hereby amended to change the designation of + 5.39 acres of land, more particularly described and depicted in Exhibit A and Exhibit B. attached hereto and incorporated herein by reference, from "Industrial" to "Multi-Family/High". SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town en Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose c and intent of this Resolution. N C O [SIGNATURES ON FOLLOWING PAGE] a� a y 0 a 0 a MANN 9196.001\.\2004-39 GP Anrnd.res.ord.doc rZ 8.11.04-1 1 x U d E� Ey PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, August 19, 2004. FOR THE TOWN OF UNTAIN HILLS: Z I I );� W. J. Nic ols, Mayo REVIEWED BY: Timothy G. Pickering, Town Manager 9196.001\..\2004-39 GP Amend.res.ord.doc 8.11.04-1 2 ATTESTED TO: Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney EXHIBIT "A" LEGAL DESCRIPTION: FOUNTAIN HILLS ARIZONA, FINAL PLAT NO. 414, LOTS 68 AND 69 EXHIBIT "B" "INDUSTRIAL" TO "MULTI -FAMILY HIGH" ORDINANCE NO. 2004-14 6 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE OFFICIAL ZONING DISTRICT MAP OF THE TOWN OF FOUNTAIN HILLS BY REZONING THE LAND LEGALLY DESCRIBED AS LOTS 68 AND 69 OF FINAL PLAT 414 FROM "IND-2 IUPD" INDUSTRIAL UNIT PLANNED DEVELOPMENT ZONING DISTRICT TO "M-3" MULTI -FAMILY RESIDENTIAL ZONING DISTRICT. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") adopted Ordinance No. 93-22 on November 18, 1993, adopting the Zoning Ordinance for the Town of Fountain Hills (the "Zoning Ordinance"), including the "Official Zoning District Map"; and WHEREAS, the Town Council has determined that it is desirable and appropriate that land, legally described as Lots 68 and 69, Final Plat 414, more particularly described on Exhibit A, attached hereto -and incorporated herein by reference (the "Property"), be rezoned from "IND- 2 IUPD" Industrial Planned Unit Development, to "M-3" Multi -family Residential; and WHEREAS, the rezoning contemplated herein is consistent with the land use established for the Property by the 2002 Town of Fountain Hills General Plan, as amended; and WHEREAS, pursuant to Ariz. REv. STAT. § 9-462.04, public hearings were advertised in the July 7, 2004 edition of the Times of Fountain Hills and such hearings were held by the Fountain Hills Planning & Zoning Commission on July 22, 2004, and by the Town Council on August 19, 2004. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the "Official Zoning District Map" is hereby amended to change the zoning district designation of the Property from "IND-2 IUPD" Industrial Planned Unit Development, to "M-3" Multi -family Residential. 0 0 SECTION 2. If any provision of this Ordinance is for any reason held by any court of competent jurisdiction to be unenforceable, such provision of portion hereof shall be deemed [ separate, distinct and independent of all other provisions and such holding shall not affect the validity of the remaining portions of this Ordinance. C a� [SIGNATURES ON FOLLOWING PAGE] c a U E4 "1 x 9196.001\..\2004-14 Plat 414 Rezone.ord.doc U 7-15-04-1 .04 E4 E� d PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, August 19, 2004. FOR THE TOWN OF F)4 NTAIN HILLS: ATTESTED TO: W. J:-NichojZ, Ma REVIEWED BY: Timothy G. Pickering, Town Manager 9196.001\..\2004-14 Plat414 Rezone.ord.doc 7-15-04-1 Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney FA EXHIBIT "A" fR-J% -K, f i J ' TAR 1 j rI 12 �c7 z o. 3 SITE 1 L7 ROSS FF CG 7 V �P FHFO STATION 2 0& AME;?'CA \ 1 I 23 \ \ 15 // 20 27 \ v L MIRAGE CGv_ 1 9 i LUNAR LN i p `� � 17 � i 3 i \ � I 4 5 6 1 7 i 8 i 9 1C i 13 I 6 7 v I i -AS' TRAM DR 12 ol • -owh, u.vv'%..xzVV4-14 rlat 414 Kezone.ord.doc 7-15-04-1 3 ! o - . \ r cc i S ----T,: C I— 0 t -— INNIN OWN J i G Z V �1 oo i `t jI�� I r 2 I cj� Q cn —' wLi `r' I • Ni i as �. Ao Yw �10 I R r iY:z 1 ii j I tui a }iT m A it < 0 , 1 !if iiI z ,1 T , � m El O < c z Z Jim`` ! ;;;++jffj� ill jj ��j D O �� m T 1I gat Cf y Z z Z !E t ; m< Z. _ i z . i o iE.• �E( A j i� y ■ The Town of Fountain Hills PBA 1 /02 PUBLIC WORKS DEPARTMENT For Official Use Only Planning & Zoning Division I Ease Manager: Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NAT__URE OF THE REQUEST: ( i" I PROJECT NAME lk_� �1 11 6SQ �1 Mrs. Mr. -Ms. APPL"ICATIONy i ✓ C�1G" U Applicant:- i'44�� S [ fn�pA\'1 Address: - I t M 1,J 6" S - Preliminary Plat Cut/Fill Waiver Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment 61 tA.V fVdm Day Phone ' S60 0 City: Ul State: �A Zip:— 00� �pyo Mrs. Owner: - ` �S �• Mr. `- Day Phone Ms. Address: n�•I IS S $ I vd �� ft I IlS AL ur City: State: Zip: if application is being submitted by someone other blian the owner of the property under avnsideration, the section belownucst be completed, SIGNATURE OF OWNER --Cp' — S ' — 'r pxc) DATE Sl` I&q iVIARLENE NICHOLS NOTARY PUBLIC-ARIZONA fJARICOPA COUNTY Please Pnnt TO FILE THIS APPLICATION. as & � day of 20o�_. My Commission Expires �, Notary Public FILING DATE: FEE PAID: 0 65 (See Fee Schedule) C C, Application Page 2 of 7 ACCEPTED BY: :.1_. J 1i. e' d w PBA 1/02 The Town of Fountain Hills LEGAL DESCRIPTION PROPERTY ADDRESS 0 Plat Name Block Lot c� 11 � 6y 3s2 PARCEL SIZE (Acres) I ASSESSOR PARCEL NUMBER NUMBER OF UNITS PROPOSED ( to EXISTING ZONING: 1 N0` 2- 1 UfQ)- TRACTS PROPOSED ZONING - v2 Application Page 3 of 7 0 The Town of Fountain Hills PBA 102 PUBLIC WORKS DEPARTMENT For Ofncial Use Oniy Planning & Zoning Division I Case Manager: u- : APPLICATI77 ON -' �., Area Specific Plan or Change General Plan Amendment Plan of Development Zoning Change Variance NATURE OF THE REQUEST: �_VA_ �G✓ C�( �1�� G Zot��ti,� PROJECT NAME Preliminary Plat Cut/Fill Waiver Special Use Permit SU Comprehensive Sign Plan HPE Change or Abandonment I.— 1r1V-•Z iL H -3 Mrs. Applicant: LCtV S t e\y 4-\ i2.`�- '1�iJ• SO�b Mr. , �' Day Phone Ms. Address: 1 `�-t""`t S'��-� k� 1tia. I/ Zip: City State: y Mrs. Owner: f�1 �'o E'�-t��SL,{� �LL E31 • �CiicO Mr. �" II Day Phone - Ms. Address: `�• i'�I!S�c1�:S fi�`�4• City: �t,. }{�s State: �SZ-(cg Zip: If application is being submitted by someone other than the owner of the must be completed property under avnsideralion, the section below SIGNATURE OF OWNER 5 ��^ ?-2cs'oo. kCb DATE 5-4 (0y !' NO TAP,YPU""C-ARIZONA S 11 RICOPA COUNTY '1 rmm. E Za r s , 20, 2007 Notary Public Please Print TO FILE THIS APPLICATION. fit day of i vle + ]_ , 2004 r'I-ING DATE:-)4740 FEE PAID: AoPlicc*ion Page 2 of 7 My Commission Expires ACCEPTED BY: (See Fee Schedule) c PBA 1/02 The Town of Fountain Hills LEGAL DESCRIPTION 414- & Ll� -? Plat Name Block Lot PROPERTY ADDRE 1 PARCEL SIZE (Acres) ASSESSOR PARCEL NUMBER 1 7 NUMBER OF UNITS PROPOSED TRACTS EXISTING ZONING: PROPOSED ZONING y Application Page 3 of 7 Landmark Design Firerock Condominiums - Fountain Hills, AZ Proiect Summary Zoning: Existing: IND-2 (IUPD) Proposed: M-3 Number of units: 60 Lot Area: 5.39 acres Lot Density: 11.13 units per acre Hillside Preservation Easement Area: Existing: 35,139.33 square feet (Tract A) Proposed: 38,601.19 square feet (Tracts 1A, 1B, 1C) Address/Location: NEC Saguaro Blvd. & Technology Drive Introduction The site plan illustrates access to the community rom of aguaro and Technology Drive. Main access to the community will be on Saguaro Boulevard. A second resident only exit drive is located on Technology Drive to allow vehicular circulation to the commercial retail properties located north of the property. Each drive shall be provided with security gates and is designed to allow easy maneuverability into and out of the development. Two egress points will ease circulation and aid emergency vehicle access. Low water use landscaping will be provided in generous setbacks along street frontages. The development is designed as a self-contained community with attractive buildings, numerous features and amenities inside and out, with abundant landscaping. The grand entry will add tremendous excitement to Saguaro Boulevard providing and pleasing transition between the single family uses to the south and the industrial and retail uses to the north and west. A proposed site plan has been developed to illustrate a multifamily community consisting of 60 dwelling units. Ten buildings are two-story construction with one-story elements. Proposed landscaping, perimeter gated entrances and increased building setbacks will provide meaningful and attractive buffer to all adjacent properties. The development has been designed with the Firerock community in mind, in order to allow a cohesive architectural fit within the existing community. The development features abundant open space, innovative design, and quality building materials. As proposed the proposed site plan and building elevations are a reflection of the current community context. Features include: Architectural Detail and Variation Lush Landscaping Concrete Tile Roofs Resort Like Setting Gated Community The pool and activity areas are located in the center of the development and are well removed from any adjoining neighboring property. They also serve as a dramatic backdrop for the grand entrance into the site. The units are proposed to be a mix of two and three bedroom units. The units will range from approximately 1,500 to 1,700 square feet. Unit Features: Attached One and Two Car Garages Private Balconies and Patios Full Sized Laundry Rooms High Efficiency Insulated Windows Interior Storage Rooms Spacious Walk-in Closets Security System 3009 EAST MENLO STREET - MESA, AZ 85213 - (480) 924-9090 • Fax: (480) 924-6615 L w� J C �� Wca3U� U Ac O zo ¢a ¢Na L) n � w Q R � H i1 uSc cc y=u z Ica ,4�-� or�o Az q?Z��,Qoa nNv) 0--z z� �c�?¢ Ow J�Ln¢UU Q? c� U .Z� w F' ¢ vUU ¢ .a w cn ¢w w 94^ Q s: z` v 0 a l"1 3 Q o � b frl LL, L<Ll U �- O U Opp w ►+� W pLd ..7,c0- ..� pN o.o�aw J�F�< U M d g0L0� Lzi DO z Ln QCD O 3z�� crz Oa O A WJ o x NVld avo IVf11d3SNOO �^ ad ,ADOIONH331 V 02i navy 3N i l3OH3Hl:f 1V 30VIIIA 3H1 I I Itt.� f U co e g OP 6 a c 6 r� W O ; YF ii TU6 k a; W • gblm j °a < Y Z�5^ N � f..n Z C i iadl i Y �" i i i is V000000 00000 00000000 m=_si z p� ma�� m �� Q p a Lw LL 98 = gg •\ � gs b � � k V �<J.. co z \ F Y \ \\ w ^tm 8 m� U / � J o�a1 cc &U, LU oc L-L <5 r 1 ed r No$o 4 / f I 49 �ry T O 1 mm li-111'111 MIN ON IL •ems-- •,,� � yp �i� 's' ,► gg �� aa8ae a;aae=�� 0z o k 3 � did "ray1 1111 1 0 Page 1 of 2 Bender, Bev From: Alan B Kaufman [Alan.Kaufman@azbar.org] ,w,,.nt: Wednesday, September 15, 2004 9:29 AM To: Nichols, Wally; Archambault, Mike Cc: Pickering, Tim; McGuire, Andrew; Bender, Bev; Planning & Zoning Subject: Cases Nos. GPA2004-01 & Z2004-04 / Council Agenda for Thursday, September 16, 2004 Dear Mayor Nichols and Vice Mayor Archambault: This firm represents the owner of Van's Storage, located at 16701 East Laser Drive in Fountain Hills. My client is opposed to approval of Cases Nos. GPA2004-01 (Resolution 2004-39) and Z2004-04 (Ordinance 04-14), scheduled for public hearing by the Town Council as items 17, 18, 19 and 20 on the Council's Agenda for tomorrow, Thursday, September 16, 2004. Pursuant to the provisions of A.R.S. §9-462.04H and §2.01(E)(2) of the Zoning Ordinance for the Town of Fountain Hills, my client hereby protests the rezoning amendment proposed in Case #Z2004-04. Attached below is a copy of the Legal Protest letter that will be filed with the Town of Fountain Hills at or prior to the Town Council meeting of September 16, 2004. 1 have the signed original of this protest in my possession. Please let me know where, when, and how you would like the original document to be filed officially with the Town for this purpose. Thank you very much for your kind attention to this matter. Please feel free to contact me should le have any questions about this protest. • �fvi�fii A.B. KAUFMAN & ASSOCIATES, P.L.L.C. 8711 East Pinnacle Peak Road #241 Scottsdale, Arizona 85255-3555 tel: 480/585-0430 fax: 480/585-8452 email: Alan.Kaufman@azbar.org PROTEST PURSUANT TO A.R.S. § 9-462 04H This is a protest filed against the approval of pending Town of Fountain Hills Case #Z2004-04 (proposed rezoning of Lots 68 & 69, Final Plat 414, from "IND-2" Industrial to "M-3" Multi-Family/High Density Residential) and is submitted pursuant to A.R.S. §9-462.04H and §2.01(E)(2) of the Zoning Ordinance for the Town of Fountain Hills. The undersigned is the owner of the property located at 16701 East Laser L*Ve, Fountain Hills, Arizona (Lot 3, Block 6, Fountain Hills Final Plat No. 412-A) as recorded with the Official Records of Maricopa County, Arizona, which is commonly known as Van's Storage. This Van's Storage property includes more than 20% of the 9/ 15/2004 Page 2 of 2 area directly opposite the street frontage of the Lots proposed to be rezoned in Case #Z2004-04 and extends one hundred and fifty feet therefrom. �%,,. Pursuant to the provisions of A.R.S. §9-462.04H and §2.01(E)(2) of the Zoning Ordinance for the Town of Fountain Hills, the undersigned owner hereby protests the changes sought by Case #Z2004-04 and requests that the Fountain Hills Town Council deny that proposed rezoning amendment as provided by law. DAVID J. VAN KALSBEEK September , 2004 9/ 15/2004 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Pub. Works Consent:❑ Regular:® Meeting Date: 9/ 16/04 Contact Person: Molly Bosley, Planning/Zoning Administrator Requesting Action:® TvUe of Document Needing Annroval (Check all that a ❑ Public Hearing ® Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ❑ Other: Council Priority (Check AnAronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: PUBLIC HEARING regarding RESOLUTION 2004-46, a request for a minor General Plan amendment to delete the "Existing Land Use map" and rename the "Proposed Land Use Map" as the "Land Use Map". Case #GPA2004-01. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: In order to reduce the confusion created within the Town of Fountain Hills General Plan through the prior adoption of an "Existing Land Use Map", staff is recommending approval of Resolution 2004-46. This resolution amends the Town of Fountain Hills 2002 General Plan by deleting the "Existing Land Use Map" and renaming the "Proposed Land Use Map" as the "Land Use Map". There are no policy provisions within the existing plan impacted by adoption of this amendment. List All Attachments as Follows: Staff Report; Resolution 2004-46 Type(s) of Presentation: None Signatures of Submitting Staff: D partment He -ad Town Ma er / Designee .r„ Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS PLANNING DEPARTMENT STAFF REPORT TO: Mayor and Town Council DT: September 7 2004 FR: Molly Bosle CP, Planning and Zoning Administrator RE: General Plan Amendment. Case #GPA2004-01 Resolution 2004-46 `, c-) The General Plan serves as a community's "blueprint" for future growth by depicting the vision, goals, and objectives of the community through the systematic examination of existing conditions and their implications for the future. SUMMARY: The Town of Fountain Hills General Plan, adopted June 20, 2002, fulfills the State of Arizona Growing Smarter legislation, ARS §9-461.05&6. Under this legislation the plan shall include a land use element that "designates the proposed general distribution and location and extent of such uses of the land for housing, business, industry, agriculture, recreation, education, public buildings and grounds, open space and other categories of public and private uses of land as may be appropriate to the municipality". The adopted General Plan fulfills this requirement through the incorporation of Exhibit 4, the "Proposed Land Use Map". This map is a graphic representation of the adopted vision, goals, and objectives within the document and utilizes land use classifications appropriate to depict such information. EVALUATION: When adopted, the 2002 General Plan incorporated existing land use information utilizing the land use classification existing prior to the 2002 General Plan as Exhibit 3, the "Existing Land Use Map". Incorporation of this information into the document creates confusion and leads to the potential for implementation issues to arise when general plan amendments are proposed as a result of the different land use categories utilized for each map. In order to reduce the reliance of the document on Exhibit 3 and provide clear direction to the community on the pattern of land use proposed for the future, staff is recommending the deletion of Exhibit 3 and the renaming of Exhibit 4 from the "Proposed Land Use Map" to the "Land Use Map". RECOMMENDATION: Staff recommends approval of Resolution 2004-46, amending the Town of Fountain Hills 2002 General Plan by deleting the "Existing Land Use Map" and renaming the "Proposed Land Use Map" as the "Land Use Map". The Planning & Zoning Commission considered this item at their September 9, 2004 regularly scheduled meeting. RESOLUTION NO.2004-46 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS 2002 GENERAL PLAN BY DELETING THE EXISTING LAND USE MAP AND RENAMING THE PROPOSED LAND USE MAP. WHEREAS, the Town of Fountain Hills 2002 General Plan (the "General Plan") was adopted by the Mayor and Council of the Town of Fountain Hills (the "Town Council") on June 20, 2002, and ratified by the qualified electors of the Town on September 10, 2002; and WHEREAS, Chapter 7 of the General Plan, Plan Implementation, establishes the authority and procedures for amending the General Plan; and WHEREAS, Exhibit 4 of the General Plan, "Proposed Land Use", sets forth the land use designations for all real property within the corporate limits of the Town; and WHEREAS, Exhibit 3 of the General Plan, "Existing Land Use", sets forth the land use designations for all real property within the corporate limits of the Town existing prior to the adoption of the General Plan; and WHEREAS, the Town Council desires to delete all references to the Existing Land Use map from the General Plan and rename the Proposed Land Use map; and WHEREAS, public hearings were advertised in the August 25, 2004 edition of the Times of Fountain Hills and Rio Verde pursuant to ARiz. REV. STAT. § 9-461.06; and WHEREAS, public hearings were held by the Fountain Hills Planning and Zoning Commission on September 9, 2004 and by the Town Council on September 16, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That page (i) of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That page 11 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit B and incorporated herein by reference. SECTION 3. That page 13 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit C and incorporated herein by reference. SECTION 4. That page 15 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit D and incorporated herein by reference. 9196.001 \G PA-Maps.res.doc 8.18.2004-1 SECTION 5. That page 25 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit E and incorporated herein by reference. SECTION 6. That page 26 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit F and incorporated herein by reference. SECTION 7. That page 31, Exhibit 3 of the General Plan, "Existing Land Use", is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit G and incorporated herein by reference. SECTION 8. That page 32, Exhibit 4 of the General Plan, "Proposed Land Use", is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit H and incorporated herein by reference. SECTION 9. That page 37 of the General Plan is hereby deleted in its entirety and replaced with the page attached hereto as Exhibit I and incorporated herein by reference. SECTION' 10. If any provision of this Resolution is for any reason held by any court of competent jurisdiction to be unenforceable, such provision or portion hereof shall be deemed separate, distinct and independent of all other provision and such holding shall not affect the validity of the remaining portions of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 16, 2004. FOR THE TOWN OF FOVNTAIN HILLS: ATTESTED TO: W. J. Nichols, 9196.001 \GPA-Maps.res.doc 8.18.2004-1 Bevelyn J. B der own Clerk AP OVED AS TO FORM: Andrew J. McGuire, Town Attorney 2 0 EXHIBIT A A 9 l 96.001 \GPA-M aps.res.doc 8.18.2004-1 [see following pages] LIST OF EXHIBITS Regional Map Exhibit 1 page 8 Street Map Exhibit 2 page 9 Land Use Map Exhibit 4 page 32 Topography and Major Drainage Exhibit 5 page 33 Growth Areas Plan Exhibit 6 page 48 Developed -Undeveloped Land Chart Chart 1 page 49 Existing Community Facilities Exhibit 7 page 55 Future Parks, Recreation and Open Space Plan Exhibit 8 page 64 Desert Vista Neighborhood Park Fountain Park Master Plan Four Peaks Neighborhood Park Golden Eagle Park Bicycle Plan Exhibit 9 page 81 Existing Sidewalks & Off -Street Trails Exhibit 10 page 82 Roadway Functional Classification System And Transportation Traffic Counts Exhibit 11 page 83 Document Reference List page 101 (Exhibit 3 deleted September 16, 2004) .7 9196.001 \GPA-Maps.res.doc 8.18.2004-1 EXHIBIT B [see following pages] m Existing Conditions Overview Existing Generalized Land Use The existing land use pattern of Fountain Hills was largely influenced by the implementation of an original master plan prepared under the supervision of McCulloch Properties Inc. in the early 1970's. This plan envisioned a complete, self-supporting "New Town" of approximately 70,000 people. In 1980, MCO Properties revised the original Master Plan to lower the proposed density and land use intensity in consideration of environmental constraints. The revised Master Plan, approved by Maricopa County, projected a build -out population of approximately 45,000. In 1986 the revised Master Plan was amended by Maricopa County to include the subdivisions of Crestview, Westridge, Summit East and Los Altos Hills (previously named Summit West). In 1989 an amendment was administratively approved by Maricopa County for the Lakeside Village, Bainbridge, and Golden Eagle areas. In 1991, MCO Properties revised the Master Plan Map to include all the prior County amendments. This revised map was presented to the Town. The Town took no action on this document. Instead, the original Town of Fountain Hills General Plan was approved on May 6, 1993. The first amendment to the original General Plan, to re -designate land uses for the Sunridge Canyon area was approved on May 18th of the following year. Topography was, and continues to be, the major constraint of the existing land use patterns. Additionally, the pre -selected locations of the Fountain and the wastewater treatment plant site have guided land use patterns. Originally, single-family residential areas tended to be planned on the ridges, with commercial uses grouped primarily on the flatter land near the fountain park. Construction of community septic tanks and leach fields were abandoned when sewer collection lines became available. Currently most of the land is platted and either developed or under construction. Large portions of the Town are regulated by Specific Area Plans or Development Agreements, which can be reviewed at the Town's Community Development Department. The pattern of land use is as follows: Single-family Residential Existing single-family residential land use areas are distributed throughout the Town. Larger lot/low density neighborhoods are found in three areas: 1. Following the ridgelines in the northwest and north central sections, Z. In a wide, roughly northwest to southeast band, in the central section of Town on the north side of Shea Boulevard, and 3. South of Shea Boulevard between Palisades and the industrial and commercial node at Saguaro Boulevard. • Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan ® EXHIBIT C n L.J 9196.001 \GPA-Maps.res. doc 8.18.2004-1 [see following pages] 5 Open Space Publicly owned and/or controlled open space areas that prohibit development, provide recreational areas and protect view corridors are found in: • Parks and open space areas owned by the Town o Fountain Park- approximately 35 acres of turf and 30 acres of lake area o Golden Eagle Park o Four Peaks Park o Desert Vista Park • The 740-acre Fountain Hills McDowell Mountain Preserve located in the northwestern corner of the Town that provides hiking and contemplative recreational opportunities • 200 acres of dedicated Open space with Town boundaries owned by the City of Scottsdale in Section 7 located immediately adjacent and south of the 740-acre Fountain Hills McDowell Mountain Preserve • "OSR"-zoned areas within platted subdivisions Privately owned lands currently designated for open space land uses but subject to future development, include: • Privately owned and controlled parks/open space areas in developed subdivisions • Existing undeveloped wash areas within existing platted areas • Hillside Protection Easement areas within platted subdivisions • Three privately owned/publicly accessible golf courses that are zoned "OSR" or Residential Unit Planned Development "RUPD", which are assumed to provide perpetual open space or golf course uses Vacant Land Areas of vacant developable land can be found in the community as: • Zoned, platted, partially lots • Zoned, unplatted parcels • Undeve►oped school sites developed parcels with vacant See Open Space Map page 64 See Developed/ Undeveloped Table page 49 Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan 1 13 0 EXHIBIT D • 9196.001 \GPA-Maps.res. doc 8.18.2004-1 [see following pages] Planned Developments Arriba Del Lago Boulder Point Cimber Points Estates Clear Aire Crestview Crossroads Convenience Center Crystal Ridge Diamante Del Lago Firerock Country Club Fountain Hills Resort Fountainhead Glenbrook Glenview Golden Eagle Estates Kingstree Village Amended Lakeside Patio Homes Monterra Ranch Morningside I & II Plat 102 Replat Plat 208 Plat 401-A LAND USE PLAN Plat 403-A Plat 403-B Plat 412A Plat 414 Plat 508 Plat 509 Plat 510 Plat 513 Plat 606 Amended Plat 607 Puerto Del Lago Rancho Montana Saguaro Woods Four Peaks Plaza Sunridge Canyon Parcel C Sunridge Canyon Parcel K Sunrise Point The Villas at Club Mirage The Villas at Copperwynd Westridge Village The Land Use Plan contains residential, service/employment, government/utility, open space/recreation land uses. Residential uses include Single-Family/Very Low Density, Single- Family/Low Density, Single-Family/Medium Density, Multi-Family/Medium Density, and Multi-Family/High Density. The Single-Family/Very Low Density Residential (.025-1 DU/AC) uses are primarily located on the westerly and southerly portions of the community adjacent to the existing developed areas, or in areas intended for large lot subdivision development. Single-Family/Low Density (1-2 DU/AC) are scattered throughout the community. Single-Family/Medium Density (2-4.5 DU/AC) uses are located predominantly in -established, older subdivisions located in the eastern half of the community north of Palisades Boulevard. Multi-Family/Medium (4-8 DU/AC) and Multi-Family/High (8-12 DU/AC) Density uses found predominately in and near the center of the Town's commercial core. Service/Employment uses include mixed use, general commercial/retail, office, lodging and industrial land use designations. The area shown on the • Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan 1 15 EXHIBIT E [see following pages] 9196.001 \GPA-Maps.res.doc 8.18.2004-1 Existing Land Use Assessment Approximately 43% of the total land area is developed. The 2000 Census shows that on April 1, 2000 the Town had 20,235 residents. Build -out is projected to occur with a population of 29,256. The following Economic Development Existing Conditions Analysis includes projections for the future residential, commercial, employment and public facilities land use needs. A reasonable understanding of future land needs will guide the Town in its application of appropriate growth management strategies, land use and development regulation and capital improvements budgeting. Residential Population Forecast Population projections were prepared for the Town of Fountain Hills, through the Year 2012. The total future permanent resident population is projected to be a total of 27,904 people by the year 2012. At build out, the total future permanent resident household population is projected to be 29,256. Land Use Forecast An estimate of the total required acreage to accommodate the future population of the Town of Fountain Hills through the year 2012 can be calculated utilizing the residential population forecasts data. These land use estimates should be utilized in evaluating development proposals, to guide and manage the community to ensure development quality, and to provide for the appropriate extension of public infrastructure and expansion of public facilities. Residential land use forecasts are computed by calculating the number of households required to accommodate the future population and the average development densities of desired housing types. The average number of persons per residential household in Fountain Hills through the year 2012 is assumed to be 2.50 for single-family dwelling units and 1.98 for multi -family dwelling units. Projected population increases are one measure of predicting the expected number and type of new dwelling units that will be needed through the year 2012. The percentage of single-family detached/multi-family units is based upon an historic assessment of the existing housing mix and projected land usage and development. The projections reflect the community's goal to provide the potential for higher density residential development in the Town Center area, and the community's desire for the overall residential character to rem ._ i low density. It is estimated that with the existing projections and land use mix, sufficient residentially -designated lands exist in all residential land use categories to support the forecasted growth through the year 2012. LJ See Population Growth Chart page 47 See Existing Dwelling Unit Chart page 49 11 Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan 1 25 ® EXHIBIT F • 9196.001 \GPA- Maps. res. doc 8.18.2004-1 [see following pages] Although all undeveloped zoned lands will not necessarily be developed to their highest use due to a variety of potential constraints (e.g. physical, environmental, access) there appears to be more than enough residentially zoned land in Fountain Hills to support forecasted housing needs through the year 2012. Historically, a large proportion of development in Fountain Hills has been platted at a lower density than the minimum lot size permitted in the respective zoning classifications resulting in a low -density community character. Evaluation of commercial and industrially zoned lands indicates that no increase will be required to fulfill the projected net requirement through the planning horizon year 2012. Approximately 133 total net acres are currently zoned for industrial uses, and the capacity appears to be adequate to serve the projected need in year 2012. ADDITIONAL LAND USE GUIDELINES Environmentally Sensitive Development Guidelines Areas of environmental sensitivity occur throughout the Town of Fountain Hills. In order to respect the environmentally sensitive nature of all lands within the Town as the Land Use Plan is implemented, careful consideration should be given to policies that will require a more sensitive treatment of the built environment for all land use zoning classifications. The policies could take the form of a new ordinance or revisions to existing ordinances in order to be properly and effectively implemented. Any reassessment of environmental guidelines should include the following issues: • Large lot requirements located on high elevations or steep slopes and highly sensitive lands. • Requirements for differing percentages of natural areas to be left undeveloped based on the sensitivity of the land. • Use of color and materials, which are compatible with the surrounding environment. • Lighting restrictions. • More restrictive grading and drainage requirements. • Refinement of building height calculations based on visual impact to the surrounding community. • Further protection of natural vegetation. • More sensitive standards for roadways design and development. • Protection of specific areas or natural landmarks. • Preservation of known wildlife habitats/corridors. • Preservation of washes and standards for wash crossings. • More restrictive standards for lot coverage and floor area ratio. • E Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan 1 26 (W EXHIBIT G [see following pages] 9196.001 \GPA-Maps.res.doc 8.18.2004-1 (Reserved) Adopted June 20, 2002 (Revised Sept. 16, 2004) Town of Fountain Hills General Plan 31 9196.001 \GPA-Maps. res.doc 8.18.2004-1 EXHIBIT H [see following pages] 10 9196.001 \GPA-Maps.res.doc 8.18.2004-1 EXHIBIT I [see following pages] • 11 Issues to be addressed in the corridor study should be traffic access and congestion, especially during special events, compatibility of adjacent land uses, linkages to regional transit, pedestrian and bicycle pathways area character and signage. The corridor area should identify a regional transit node that will accommodate inter -modal transportation systems and provide a convenient, safe, comfortable and aesthetically pleasing place that will link regional and local community -wide transit systems, including a possible future rail stop. Vacant In -fill Areas One vacant In -fill parcel, located on the north side of Shea Boulevard is identified as a site that may need a future In -fill Study. Three additional vacant properties, owned by the Fountain Hills Unified School District #98, are possible future in -fill sites. All of these parcels are identified on the General Plan Land Use map as residential areas and all have existing zoning that would permit residential construction. The Town considers all of these sites to be potential residential in -fill areas. Shea Boulevard In -fill Area The vacant acreage on the north side of Shea Boulevard, between Palisades Boulevard and Fountain Hills Boulevard contains steeply sloping topography and has limited access possibilities to the interior roadway system of the community. Any in -fill study should focus on alternative options for the site, including a cluster housing option and an open space option. All study options should include pedestrian and bicycle linkages to the surrounding community and should include a regional transit node at the Shea/Fountain Hills Boulevard intersection. Aspen Drive In -fill Area Two adjacent vacant parcels are located south of Aspen Drive at Hawk Drive, north of, but not adjacent to Sierra Madre Drive. The westernmost of the two parcels is a 19.35-acre vacant school district parcel. Together with the adjacent 12.43-acre on the east, these lots, individually, or together, have the potential for single-family housing. They are surrounded by single-family very low density, single-family low density, and single-family medium -density developments. Hesperus Wash restricts the access and development potential of the southern edge of both parcels, but sufficient access is exists from the north on Aspen Drive. See Temporary Special Events Page 42 See Growth Area Map Page 48 See Growth Areas Map Page 48 Adopted June 20, 2002 Town of Fountain Hills General Plan 1 37 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Pub. Works Consent:❑ Regular:® Meeting Date: 9/16/04 Contact Person: Molly Bosley, Planning/Zoning Adminsitrator Requesting Action:❑ Type of Document Needing Approval (Check all that a ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: Update - State Land Annexation Council Prioritv (Check Appropriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation Regular Agenda Wording: STATUS REPORT on ANNEXATION of the State Trust Land parcel bordering Fountain Hills on the North and East, with possible Council action. Staff Recommendation: Approve Fiscal Impact: No Purpose of Item and Background Information: The State Land Department is currently determining the process it will use to conceptually plan the approximately 1,300 acres of state trust land located along the northern boundary of the Town of Fountain Hills. Staff is extending invitations to the State Land Department to attend the November 9, 2004 Work Session and provide an update on the conceptual planning process. List All Attachments as Follows: Staff Report Type(s) of Presentation: None Signatures of Submitting Staff: D partment He Town anger / Designee A Budget Review (if item not budgeted or exceeds budget amount) TOWN OF FOUNTAIN HILLS OFFICE OF PLANNING AND ZONING INTER OFFICE MEMO TO: Mayor and Town Council DT: September 9, 2004 FR: Molly Bosley,Planning & Zoning Administrator RE: Update on State Trust Land Annexation The State Land Department is currently determining the process it will use to conceptually plan the approximately 1,300 acres of state trust land located along the northern boundary of the Town of Fountain Hills. The Department's Five -Year Disposition Plan, which lists all properties to be planned and disposed of in the next five years, currently depicts the aforementioned parcels for conceptual planning during FY 05. Subsequent information within the document shows a projected disposal date of FY 07. (Please see attached information for the Department's Five - Year Disposition Plan). Recent conversations with the Department in reference to our adjacent state trust land resulted in the recommendation for a joint work session with the Council and representatives from the Department. Currently, there are no items scheduled for Council to consider during the November work session. RECOMMENDATION: 40 Staff is extending an invitation to representatives from the State Land Department to attend the November 9, 2004 work session. SUMMARY OF ANNEXATION PROCESS: The followings steps provide a summary of the steps that need to occur prior to the annexation of the property into the Town of Fountain Hills: 1. A conceptual plan will need to be prepared and approved by the State Land Commission. 2. The Town of Fountain Hills must incorporate the approved conceptual plan into the Town's General Plan through a General Plan Amendment. 3. The Town determines the proposed zoning for the land to be annexed. 4. The Town submits a formal request to the State Land Commissioner for consideration. 5. Town completes the annexation checklist while the State Land Department staff prepares a summary and recommendation for the Commissioner. 6. Considering the best interest of the State Trust, the Commissioner will approve, deny or hold the annexation request in abeyance. 7. If agreeable, the annexation proposal will be advanced to the State Selection Board for its consideration. 8. If the State Selection Board concurs with the request for annexation, the State Land Commissioner will formally sign the Annexation Approval Documents (these signatures suffice for the land owner signature required on the annexation petition). 9. Town enters process with Maricopa County for annexation. 09/08/2004 13:03 5023540272 ASLD PLAHt-IRIG PAGE 02/02 I LO 0 0 N LL I dam .6' ^a.; ads 14: OIw C Q Qlw C w OI a) w cna = m cm al C w Mw C w QJ Ol C m l=E G C R m G C 1d lQ a W a W 4'. W a W a_ W a a- r� c� M cr, cn co cn WM 00 ea as 00 e6 a Q. a a a. a a o 0 0 O O S LO o O m Q O 6 to O fI) UJ N Q o � vEi i W a c s o �np N a C1i a 't E o. _ m U a c O cr C %Ri LU — o O ao ai li c m E O`~ Oop ` ; V a¢ rZS4 dw a�U V o U (DC omU o z x C x rS x c x o m c` w t• o —, c o o w c m c 4 d EL a m cv r m ee 0 0 � tG,, Rl L m C IL ro l0 N �c Z c Z Z N N W W Lu LU N N N Q ryN •� CLN s acrm - L > > rn m �orao N `z tD z F- m Ln �t V7 O kn O 0 1A C)0 U7 8 N N 0 Cl) 0 N N N CV W W W W W W W a 0. a.. d a a 4 o m e Ln Q h w In y m V 2 co V d 0 W as CL 0 v O Q L!i rn N ca O Q J 0 co oz c� cn m v� Q 'al N 77 N V' N (3 O J 7Mt bb �� y,_�,Li91�•s�_�,,pp00��a September 9, 2004 Ron Ruziska Director, Real Estate Division Arizona State Land Department 1616 West Adams Phoenix, AZ 85007 Re: State Trust Land north of Fountain Hills Dear Mr. Ruziska: Town of FOUNTAIN HILLS The Town of Fountain Hills Town Council would like to hold a work session on November 9, 2004 to discuss and receive an update on the 1,280 acres of State Trust Land adjacent to the northerly border of the Town of Fountain Hills. We would like to request your presence at this meeting in order to provide accurate and current information to our Town Council. If you are unable to attend, we would like to ask if someone from your organization that can speak to the current status of these parcels would attend in your place. I would like you to know that the Town is committed to working with the Department to ensure a pattern of development that adds value to the State Trust and considers the high community standards of the Town of Fountain Hills. This is possible if the property is annexed into Fountain Hills. Please contact me if I can provide any additional information regarding this meeting. Sir"ely, v Timothy G. Pickeri Town Manager CC: Town Councilmembers File TGP/meb N 16836 East Palisades Boulevard, Building A — P.O. Box 17958 — Fountain Hills, Arizona — (480) 837-2003 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Submitting Department: Admin Consent:❑ Regular:® Meeting Date: 9-16-04 Contact Person: Pickering Requesting Action:❑ TVDe of Document Needing Annroval (Check all that aonl ❑ Public Hearing ❑ Resolution ❑ Agreement ❑ Emergency Clause ❑ Special Consideration ❑ Intergovernmental Agreement ❑ Grant Submission ❑ Liquor/Bingo License Application ❑ Special Event Permit ❑ Special/Temp Use Permit ® Other: contract amendment Council Prioritv (Check ADDronriate Areas): ❑ Education ❑ Public Fitness ❑ Public Safety ❑ Community Activities ❑ Public Works ❑ Human Service Needs ❑ Town Elections. . ® Community Development Report Only:❑ ❑ Ordinance ❑ Special Event Permit ❑ Acceptance ❑ Plat ❑ Library Services ❑ Economic Development ❑ Parks & Recreation ® Finance Regular Agenda Wording: CONSIDERATION of the first amendment to the design -build agreement with Holder Construction for the CIVIC CENTER PHASE II PROJECT, including the guaranteed maximum price. LStaff Recommendation: Approve Fiscal Impact: Yes $5.4M Purpose of Item and Background Information: The staff recommends approval of the GMP resolution totaling approximately $5.4M for the construction of a new 33,485 sq ft. Town Hall. The staff has been working with the design build team to build a Town Hall to save on annual rent, taxes, utilities and maintenance of approximately $650,000 annually that the Town pays for leasing the current facility. List All Attachments as Follows: staff memo, proposal, contract amendment Type(s) of Presentation: PowerPoint and verbal Signatures of Submitting Staff: Department Heay., r� Town Manager Budget Review (if item not budgeted or exceeds budget amount) 0 rq TOWN OF FOUNTAIN HILLS Office of the Town Manager INTER OFFICE MEMO TO: The Honorable Mayor Nichols and DT: September 8, 2004 Town Council FR: Tim Pickering, Town Manager RE: Approval of the First Amendment to the design -build agreement including the Guaranteed Maximum Price (GMP) for Civic Center Phase II The staff recommends approval of the First Amendment to the design -build agreement with Holder Construction, including the guaranteed maximum price for the project totaling approximately $5.4M for the construction of a new 33,485 sq ft. Town Hall. Staff has been working with the design -build team to build a Town Hall. This will result in cost savings regarding annual rent, taxes, utilities, and maintenance in the amount of approximately $650,000 annually that the Town now pays for leasing the current facility. Why • The Town's priority is to conduct business in the most prudent and effective manner possible. The key to enhancing the Town's finances is to look for cost savings without impacting Town services. In this case, improving Town services. • Since 1995 the Town has planned to build a Town Hall as part of the master plan for the civic center campus. We are still on course to do that. Staff anticipates moving into our new Town Hall in July of 2005. This date was provided in our 12-month notice to vacate our leased facility. • With our reduction of staff in 2003, less space is required. The Town does not need to pay for space that is not needed. The new facility will be approximately 8,500 sq ft less than the current space we rent. Process and Public Input Since our May 11`b study session, the design build team of Holder Construction and Smith Group Architects has held fourteen meetings with the Town staff, Kitchell, and the Town's construction manager. The last few months have been spent analyzing all components of the building to ensure quality design while keeping the project costs close to our budget of $5,421,700. Articles on the project appeared a few months ago in the Fountain Hills Times and the Arizona Republic outlining, at that time, a building of approximately 32,000 sq feet costing approximately $5.3M. The Town has also publicized the project on Channel 11, in the Compass Newsletter, and requested input from citizens on the display located at the Community Center. Unfortunately, we only received three comment cards from the public. Tpickering:Civic CenterlIGMP.doc.9.8.04 Bumps Along the Wav The building size has grown slightly since the May study session due to construction requirements. However, a larger decision occurred towards the end of the summer, the Senior Center elected to remain in the Community Center because the space favorably lends itself to senior activities. The decision was made to keep the senior square footage in the new Town Hall, but to not finish the space. By building the senior's square footage of 2,500 sq ft, the Town will have room for expansion in the future and save money and time on redesign costs. It would have cost more to build a smaller building. Presentation Smith Group architects will present a PowerPoint presentation at the Council meeting outlining the floor plan, security, and exterior design of the building. The building was designed to meet the goals of the exterior design committee: to be timeless, formal, a blend with Avenue of Fountain buildings, and compliment the other community center campus buildings. The building is practical, but not a showpiece. The interior will not be as upgraded as community center. Some criticism about this building is that it does not match the community center and there is a lack of southwestern flavor. Smith Group has recently tried to address these issues by adding more canopies, shade structures, and a southwest style fountain to the building. Additionally, colors will be closely coordinated. Alternates The guaranteed maximum price of $5.4M is for the construction of the building. As we are very close to our budgeted amount, furniture, parking canopies and a larger parking lot are not included at this time. As the project moves into construction and costs are evaluated, staff may request that one or two of the alternates be approved later or be purchased in the next fiscal year. The Avenue of the Fountains alternate does have funding in place. However, staff felt that the Avenue of the Fountains plans should be further developed before this alternative was added. Cost and Funding Bonds will cover a little over half of the project cost. These bonds will be repaid with a .1% sales tax. Cash accumulated from new revenue sources and the Town's fund balance shall pay the remaining amount. Our FY 03-04 fund balance is approximately $6M, which puts the Town in a much more healthy financial position than a few years ago. The GMT of $5.4 is a little higher than originally anticipated, but with the 11% annual increase in construction costs in steel and concrete pricing, this not unreasonable. See attached chart. Our legal department has prepared all documents and reviewed the contract presented for Council approval. Summary Staff recommends approval of the First Amendment to the design -build agreement, including the guaranteed maximum price of approximately $5.4M. Look for construction to begin the middle of October. C: Matthew Chappell, Project Engineer with Kitchell Brian Perkins, Architect, SmithGroup Keyvan Gharhreman, Preconstruction Manager, Holder Construction Co. Don Thumith, Facilities Operations Supervisor Tpickering:Civic CenterIIGMP.doc.9.8.04 a O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O 0p (p N 0 N FIRST AMENDMENT TO DESIGN -BUILD AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND HOLDER CONSTRUCTION GROUP THIS FIRST AMENDMENT TO DESIGN -BUILD AGREEMENT (this "First Amendment") is made as of September 17, 2004, between the Town of Fountain Hills, an Arizona municipal corporation (the "Town") and Holder Construction Group, L.L.C., a Georgia limited liability company d/b/a Holder Construction Company ("Contractor"). RECITALS A. The Town and the Contractor entered into that certain Design -Build Agreement, dated February 18, 2004 (the "Agreement"), for the purpose of construction Civic Center Phase II project (the "Project") for the Town. B. Pursuant to Section 3.3 of the Agreement, the Town and the Contractor may agree upon a guaranteed maximum price and a date of substantial completion for the construction phase of the Project. C. The Town and the Contractor desire to establish the guaranteed maximum price and a date of substantial completion for the construction phase of the Project. NOW, THEREFORE, in consideration of the foregoing recitals and the promises and covenants set forth below, the Town and the Contractor hereby agree as follows: 1. Subsection 1.2(B)(4) of the Agreement is hereby deleted in its entirety and replaced with the following: The Contractor's proposed scope of services, in the form of the Specifications, Division 1, dated July 29, 2004 (the "Scope"), attached hereto and incorporated herein by reference as Exhibit B-1. 2. Section 8.1 of the Agreement is hereby deleted in its entirety. 3. The Contractor's guaranteed maximum price ("GMP") for' the Work, including the Cost of the Work as defined in Article 8 of the Agreement (which includes the Construction Phase Fee as set forth in paragraph 7.2(D)) is hereby agreed to be $5,424,023.00. The GMP is the total compensation from the Town to the Contractor for the performance of the Work in accordance with Contract Documents set forth in the Agreement and pursuant to any of the following documents, as applicable: 9196.022.0 1 \Design -Build Agt.ExAI - Amend 1.v4.doc 9.13.2004-1 a. Allowance Items, dated September 10, 2004, one page, attached hereto as Exhibit 1. b. Assumptions and Clarifications, dated August 11, 2004 (revised September 10, 2004), 14 pages, attached hereto as Exhibit 2. C. A Schedule of Work, dated September 10, 2004, two pages, attached hereto as Exhibit 3. d. Alternate Prices, dated August 11, 2004 (revised September 8, 2004), four pages, attached hereto as Exhibit 4. e. Unit Prices, as shown on the Quantity Back -Up, dated September 10, 2004, 1 page, and the Detailed GMP Estimate, dated September 10, 11 pages, both attached hereto as Exhibit 5. 4. The following exhibits are hereby approved and included in the Agreement: a. Exhibit B - Contractor's Guaranteed Maximum Price Proposal b. Exhibit B-1 - Scope (W C. Exhibit C-1 - List of Schematic Design Documents d. Exhibit C-2 - List of Design Development Documents 5. Exhibit C-3 - List of Construction Documents shall be submitted to the Town for review and approval on or prior to October 25, 2004. 6. The date of Substantial Completion of the Work is June 27, 2005. 7. In all other respects, the Agreement is affirmed and ratified, and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 9196.022.01\Design-Build Agt.ExA I -Amend 1.v4.doc 9.13.2004-1 2 EXECUTED as of the date first set forth above. "Town" "Contractor" TOWN OF FOUNTAIN HI , an Arizona HOLDER CONS municipal corporation a Geo is .li it t /j Holder Co. struq ByV1 1Z W. J. ichols, yor ATTEST: /1 A Bevelyn J. Be#def; Town Clerk 9196.022.01\Design-Build Agt.ExA 1 - Amend 1.v4.doc 9.13.2004-1 3ROUP, L.L.C. I any d/b/a EVid W. Miller N President and Chief Operating Officer 3 (ACKNOWLEDGMENTS) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) This instrument was acknowledged before me on C�c 2004, by W. J. Nichols, the Mayor of the Town of Fountain Hills, an Arizona municipal corporation, on behalf of the Town of Fountain Hills. OFFICIALSEAL JANE E. ROBINSON Notary Public - State of Anzone MARICOPA COUNTY ",y gym. expires Jan. se, aoaa otary ublic in and for the State of Arizona My Commission Expires: / 1 2 OS STATE OF MK W �\ ) ss. COUNTY OF � 'A ) This instrument was acknowledged before me on Miller, the President and Chief Operating Officer of limited liability company d/b/a Holder Construction Cq Group. I Notary Public State of Arizoea J� Maricopa County Jonelle A K Delgado Expires December 13.2004 My Commission Expires: _NCer� 13 0 20c� 9196.022.0I\Design-Build Agt.ExAI -Amend 1.v4.doc 9.13.2004-1 N der Construction Zy..en be a" of f in and for , by David W. iroup� a Georgia State of 4 EXHIBIT B-1 See following pages. 1�1 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01100 SUMMARY PART 1 - GENERAL 1.1 SUMMARY OF WORK SmithGroup 19543.000 A. Work covered by Contract Documents comprises construction of a 2 story town hall which will include: 1. Council Chambers. 2. Courts. 3. Law Enforcement. 4. Civic Administration 5. Surface parking lots and landscape are also included. B. Work consists of providing labor, materials, equipment, services, and administration required in conjunction with or properly incidental to Project construction. C. Work Under Other Contracts (Work Not in Contract) (NIC): Work on project which may be executed prior to, along with, or after completion of Work of this Contract, and which is excluded from this Contract: 1. exclusions 1.2 WORK RESTRICTIONS A. Contractor Use Of Premises: Contractor shall have full use of premises for construction operations, including use of site. B. Assume responsibility for protection and safekeeping of products stored on site under this Contract. C. Move stored products which interfere with operations of Owner or separate contractors. D. Conduct operations to ensure least inconvenience to public and to adjacent occupied buildings. E. Obtain and pay for use of additional storage or staging areas needed for operations. F. Do not load structure with weight that would jeopardize its safety. G. Should it be necessary to use portions of existing streets, sidewalks or right of ways for operations, obtain approval and pay for use of such areas in accordance with requirements of authorities having jurisdiction. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED LEND OF SECTION Town of Fountain Hills Summary Civic Center Phase 11 01100-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II SECTION 01310 PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 GENERAL COORDINATION PROVISIONS A. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Architect of any error, inconsistency, omission, or apparent discrepancy discovered. B. In addition to other specified meetings, hold coordination meetings and conferences with personnel and subcontractors to ensure coordination of Work. C. Coordinate scheduling, submittals, and Work of various Specification sections to avoid conflicts and ensure efficient and orderly sequence of installation of interdependent construction elements. D. Coordinate Work of various Specification sections having interdependent responsibilities for installation, connection, and operation. E. Verify that characteristics of operating equipment are compatible with building utilities and services. F. Except as otherwise indicated, conceal pipes, ducts, conduit and wiring in construction. Coordinate locations of fixtures and outlets with finish elements. G. Make provision to accommodate items scheduled for later installation. 1.2 COORDINATION OF SPACE A. Coordinate use of Project space and sequence of installation of plumbing, fire protection, mechanical and electrical Work. Follow routings shown for pipes, ducts, and conduits as closely as practicable, with due allowance for available physical space; make runs parallel with building lines. Utilize space efficiency to maximize accessibility for other installations, for maintenance, and for repairs. B. Layout of plumbing, fire protection, mechanical, and electrical systems, equipment, fixtures, piping, ductwork, conduit, specialty items, and accessories indicated on Drawings is diagrammatic. Variations in alignment, elevation, and details required to avoid interference and satisfy architectural and structural limitations are not necessarily shown. C. Prior to installation of material and equipment, review and coordinate Work with Architectural and Structural Drawings to establish exact space conditions. Where available space is inadequate or where reasonable modifications are not possible, request information from Architect before proceeding. D. Coordinate installation to prevent conflicts and cooperate in making, without extra charge, reasonable modifications in layout as needed. E. Provide clear access to control points, valves, strainers, control devices, and specialty items of every nature related to such systems and equipment to obtain maximum head room. Provide adequate clearances as necessary for operation and maintenance. Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 F. Order of priority for construction space: 1. Drainlines. 2. Ductwork. 3. Fire protection piping. 4. Other piping. 5. Cable trays. 6. Conduit. 1.3 COORDINATION OF CONTRACT CLOSEOUT A. Coordinate completion and clean up of Work in preparation for Substantial Completion. 1.4 GENERAL MEETING REQUIREMENTS A. Schedule weekly meetings and conferences throughout progress of Work; each session scheduled, administered, and presided by entity indicated. Requirements for meetings and conferences include: 1. Prepare agenda for each conference and meeting. 2. Distribute written notice to participants 4 work days in advance of scheduled date. 3. Make physical arrangements. 4. Record minutes and attendees; include significant proceedings and decisions. 5. Reproduce and distribute copies of minutes within 3 work days after each meeting. 6. Distribute one copy of minutes to each participant and to entities affected by decisions made at meeting. 7. Distribute one copy of minutes to Architect and Owner. 8. Maintain in field office one copy of agenda and minutes for each conference and meeting. B. Representatives attending meetings shall be qualified and authorized to act on behalf of entity each represents. C. Architect and professional consultants may attend meetings to ascertain that Work is consistent with Contract Documents. D. Owner may be present at meetings and may propose agenda items. 1.5 PROGRESS MEETINGS A. Schedule weekly meetings as necessary by progress of Work; day, location, and time to be determined. Convene at Project site. B. Attendees: 1. Contractor; presides over meeting and is responsible for minutes. 2. Subcontractors as appropriate. 3. Owner, Architect, and professional consultants may attend as appropriate. 4. Others as appropriate to agenda. C. Minimum Agenda: 1. Approval of minutes of previous meeting. 2. Work progress since previous meeting: a. Current activities. b. Critical activities. C. Deviations from schedule. 3. Field observations, problems, conflicts, and decisions. 4. Deficiencies: Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 a. Identification of items. b. Status of correction. 5. Requests for Interpretations (RFIs): a. Status of clarification. b. Status of proposal requests. 6. Changes and modifications: a. Status of change orders. b. Pending changes. C. Pending claims and disputes. d. Clarification decisions of Architect or Owner. 7. Problems and conflicts which impede planned progress. 8. Construction Progress and Submittal Schedules: a. Off -site fabrication and delivery schedules. b. Effect of proposed changes on construction progress schedule and coordination. C. Submittal schedules, status of submittals, and effect on construction progress schedule. d. Corrective measures to regain projected schedule. 9. Planned progress during succeeding three week Work period. 10. Adequacy of work forces. 11. Coordination between elements of Work. 12. Maintenance of Project Record Documents. 13. Other business relating to progress of Work. D. Meeting Minutes: 1. Include column to indicate who is required to take action and date action is to be completed. Each of these items requiring action will be carried in subsequent minutes of ® meeting as "old business" until noted as "resolved." 2. As minimum, separate into following categories: a. Old business. b. New business. C. Work progress. d. Deficiencies. e. RFIs. f. Proposed changes. g. Schedules. h. Submittals. i. Other business, including events to be accomplished by next meeting. 1.6 PREINSTALLATION CONFERENCES A. Schedule preinstallation conferences required in individual Specification sections. Convene at Project site prior to commencing Work of the section. B. Attendees: 1. Project superintendent; presides over meeting and is responsible for minutes. 2. Subcontractor (installer, applicator, or erector). 3. Material or equipment supplier. 4. Manufacturers' representative. 5. Others directly affecting, or affected by the work. 6. Testing agency (if necessary). 7. Subcontractors as appropriate. 8. Owner, Architect, and professional consultants may attend as appropriate. 9. Others as appropriate to agenda. %- C. Minimum Agenda: Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-3 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE 11 1. Access to work and conditions of proper installation. 2. Conditions of installation, such as substrates, existing and surrounding conditions, and environmental conditions. 3. Conditions detrimental to installation. 4. Preparation procedures, including protection of adjacent work. 5. Verify installers' receipt and understanding of installation instructions. 6. Review submittals, installation procedures, and sequence. 7. Review coordination with other work. 8. Evaluate delivery schedule and Construction Progress Schedule. 9. Observe sample installation. 10. Required protection procedures. 11. Observe actual installation areas. 1.7 CLOSEOUT CONFERENCE A. Schedule Project Closeout conference prior to requesting Substantial Completion. B. Attendees: 1. Contractor; presides over meeting and is responsible for minutes. 2. Major subcontractors. 3. Owner, Architect, and professional consultants may attend as appropriate. 4. Others as appropriate to agenda. C. Minimum Agenda: 1. Start-up of facilities and systems. 2. Testing, adjusting, and balancing. 3. System demonstration and observation. (W 4. Operation and maintenance instructions for the owner's personnel. 5. Contractor's inspection of work. 6. Contractor's preparation of an initial "punch list." 7. Procedure to request Architect inspection to determine date of substantial completion. 8. Completion time for correcting deficiencies. 9. Inspections by authorities having jurisdiction. 10. Certificate of occupancy and transfer of insurance responsibilities. 11. Partial release of retainage. 12. Preparation for final inspection. 13. Closeout submittals: a. Project Record Documents. b. Operating and maintenance documents. C. Operating and maintenance materials. d. Warranties and bonds. e. Affidavits. 14. Final application for payment. 15. Final cleaning. 16. Contractor's demobilization of site. 17. Maintenance. PART 2-PRODUCTS NOT USED Town of Fountain Hills Project Management And Coordination Civic Center Phase II 01310-4 SmithGroup, Inc. 0 TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II PART 3 - EXECUTION NOT USED END OF SECTION Attachment: Request for Interpretation Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-5 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 REQUEST FOR INTERPRETATION Contractor: Project: Question to: From: Contractor Date: Other Signed: RFI Number: RE: Specification Section No. Paragraph No. Drawing Ref. Details Response: Response Above From: Architect To: Contractor Date Transmitted: Dated Rec'd: Other Signed: Copies: -j Owner ❑ �J ❑ J %W. Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-6 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II 0 SECTION 01320 CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 PHOTOGRAPHY A. Cooperate with photographer, provide access to Work, and reasonable use of temporary facilities including temporary lighting. B. Employ commercial photographer to take construction photographs. C. Take 8" x 10" progress photographs at the following phases of the project: 1. Raw site. 2. Foundations poured. 3. Structure framed. a. Steel in place. b. Masonry in place. 4. Building enclosed. a. Walls in place. b. Roof in place. 5. Final completion. D. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion. E. Views: 1. Take photographs from the four corners of the site. 2. Photograph from locations to factually illustrate condition of construction and state c,f progress. 3. Provide photography views at each specified time until enclosure of building. 4. Take aerial photos at the beginning and end of the project. F. Digital Photographs: 1. Digital photos will be taken by Contractor monthly and submitted with each Application for Payment. Digital photographs will be taken to best represent the progress for the month. G. Additional Photographs: 1. Additional photographs not included above but requested by the Owner will be paid for by Change Order, and not included in Contract Sum or Allowance. 2. Circumstances that could require additional photographs include, but are not limited to: a. Substantial Completion of major phase or component of Work. b. Owner's request for special publicity photographs. C. Special events planned at project site. d. Immediate follow-up when on -site events result in construction damage or losses. e. Photographs taken at fabrication locations away from Project site. f. Extra record photographs at time of final acceptance. H. Do not display photographs in publications without permission of Owner. 1.2 PRINTS A. Black and white or color: 1. Quantity: 1 print per view. 2. Brilliance: Glossy. 3. Texture: Smooth. 4. Weight: Single. B. Size: 8 by 10 inches Town of Fountain Hills Construction Progress Documentation Civic Center Phase 11 01320-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 C. Identify each print on back in lower right-hand corner if photographic or on the front lower right- hand corner if digital, listing: 1. Name of project. 2. Orientation of view. 3. Date and time of exposure. 4. Name and address of photographer. 5. Photographer's numbered identification of exposure. 6. Description of vantage point, in terms of location, direction viewed (by compass point), and elevation or story of construction. D. Deliver one set of prints to Owner and one set to Architect within 7 days after each site photographic session; one set is for Contractor's file. E. Prints for those other than indicated in preceding paragraph may be obtained by making separate arrangements directly with photographer and paying for associated costs. 1.3 NEGATIVES AND DISKS A. Deliver negatives or disks to Owner. Catalog and index negatives in chronological sequence; provide typed table of contents. 1.4 CONSTRUCTION PROGRESS SCHEDULE A. Submit initial preliminary schedule 15 days prior to first Application for Payment. Within 7 days after return of reviewed submittal, resubmit revised data. B. Prepare schedule as horizontal bar chart with separate bar for each major portion of Work or operation, identifying first work day of each week. C. Content: 1. Show complete sequence of construction by activity, with dates for beginning and completion of each major element of construction. 2. Identify Work of separate stages or phases, separate floors, or other logically grouped activities. 3. Show accumulated percentage of completion of each item, and total percentage of Work completed as of first day of each month. 4. Provide sub -schedules to define critical portions of entire schedule. D. Submittal Schedule: 1. Provide separate sub -schedule to construction progress schedule indicating submittal dates for shop drawings, product data, samples and other similar data. 2. Submit schedule submittal 15 days prior to first Application for Payment. 3. Allow sufficient time in schedule for resubmittal of disapproved submittals with causing construction delay. 4. Indicate decision dates for selection of finishes and colors. E. Progress Revisions: 1. Identify activities modified since previous submittal, major changes in scope, changes in dates, and other identifiable changes. 2. Provide narrative report as necessary to define problem areas, anticipated delays, and impact on schedule. 3. Report corrective action taken, or proposed, and its effect. F. Progress Submittals: Submit revised schedule with each application for payment. Town of Fountain Hills Construction Progress Documentation Civic Center Phase 11 01320-2 SmithGroup, Inc. E TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II G. Distribute copies of reviewed schedule to project site file, subcontractors, suppliers, and other concerned parties. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED Town of Fountain Hills Civic Center Phase 11 END OF SECTION Construction Progress Documentation 01320-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 09 Iq SECTION 01330 SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 SUMMARY A. Related Sections: 1. Section 01310 - Project Management and Coordination: Coordination drawings and layouts. 1.2 SUBMITTAL PROCEDURES A. Schedule submittals to expedite Project in accordance with approved Construction Progress Schedules and in such sequence as to cause no delay in the Work or in the activities of Owner or of separate contractors. B. Deliver submittals to Architect's office. Submittals accepted only from Contractor. Transmit electronic version of submittal transmittal to the Town of Fountain Hills at the same time that submittal is delivered to the Architect's office. C. Submit product data, shop drawings, samples, calculations, certificates, manufacturer's instructions, and other items requested within each specification section. D. Transmit each submittal using form attached to this Section. Number submittals using Specification section number and unique numeric reference number. Indicate reference number of previous submission for resubmittals. E. For example, Specification Section - 07920; Reference Number - 02; previous Reference Number - 01. F. Identify Project, Contractor, subcontractor or supplier, pertinent Drawing sheets and detail numbers, and Specification section number, as appropriate. G. Example of submittal review stamp is appended to end of this section for information. Contractor is required to have stamp made and used for this Project. H. Apply Contractor's stamp, sign or initial and date certifying that review, verification of products, field dimensions, adjacent construction Work, and coordination of information, is in accordance with requirements of Work and Contract Documents. Apply submittal review stamp. In Contractor Review portion, sign or initial and date certifying that review, verification of products, field dimensions, adjacent construction Work, and coordination of information, is in accordance with requirements of Work and Contract Documents. J. Submittals will be returned without processing if they have not been reviewed and stamped by Contractor for coordination of work and conformance with the Drawings and Specifications prior to submission to Architect, if they are not initialed or signed by authorized person, if they are not dated, or if it becomes evident that they have not been properly reviewed. Delays resulting therefrom are not responsibility of Architect. K. Maintain in field office a copy of submittal schedule and log of submittals indicating current status of each item. Town of Fountain Hills Civic Center Phase 11 01330-1 Submittal Procedures SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 1.3 PRODUCT DATA A. Submit quantity of copies required by Contractor, plus 2 copies to be retained by Architect. B. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information unique to Project. Delete inapplicable data. 1.4 SHOP DRAWINGS A. Submit one reproducible and six copies. B. Bind in complete sets. Transmit reproducible transparencies in roll form to eliminate folding. Folding of prints is acceptable. C. Present in clear and thorough manner. Title each drawing with Project name and number; identify each element of drawings by reference to sheet number and detail, schedule, or room number of Contract Documents. D. Check and coordinate shop drawings of any section or trade with requirements of other sections or trades and as necessary for proper coordination and complete installation of Work. E. Do not use Contract Drawings for shop drawings. Provide original shop drawings with changes from Contract Drawings clearly indicated. F. Show layout, details, materials, dimensions, thicknesses, methods of assembly, attachments, relation to adjoining Work, wiring diagrams, rough -in requirements, and other pertinent data and information. G. Verify dimensions and field conditions. Clearly indicate field dimensions and field conditions. H. Submit detail drawings of special accessory components not included in manufacturer's product data. 1.5 SAMPLES A. Submit quantity required by Contractor, plus 1 set, except where indicated otherwise in Specification sections, to be retained by Architect. Refer to section 01780/2.4 Record Project Submittals. B. Include identification on each sample with full Project information. C. Submit samples to illustrate functional and aesthetic characteristics of product, including integral parts and attachment devices. Coordinate sample submittals for interfacing Work. D. Except where specified otherwise, submit samples from full range of manufacturer's standard colors illustrating textures, patterns, and finishes for Architect selection. E. Where custom colors are specified, submit samples illustrating colors, textures, patterns, and finishes for Architect's review. Architect will advise colors required or furnish samples for color matching. 1.6 SUPPORT REACTION DESIGN DATA Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II A. When specified in individual Sections, submit support reaction design data. B. Furnish separate submittal indicating complete description of loads, forces, and moments transferred to "base building" structure at each point of contact. C. Include secondary forces resulting from connections used. D. Do not submit engineering calculations for support reactions. E. Submit design data bearing seal and signature of professional engineer responsible for design. 1.7 CALCULATIONS A. When specified in individual Sections, submit calculations. B. Submit engineering calculations for component sizes, deflections, and connections. C. Submit calculations bearing seal and signature of registered professional engineer responsible for design. D. Where existing conditions deviate from Contract Documents or shop drawings, submit calculations for existing condition, including calculations for anticipated corrective action required, and changes to loads transferred to "base building" structure. 1.8 INFORMATIONAL SUBMITTALS A. Informational submittals upon which Architect is not expected to take responsive action may be so identified in Contract Documents. When professional certification of performance criteria of materials, systems, or equipment is required by Contract Documents, Architect shall be entitled to rely upon accuracy and completeness of such certifications. B. Types of Informational Submittals: 1. Design data: Submit with shop drawings. 2. Test reports: Submit within two weeks of testing. 3. Certifications: a. Submit certifications when specified in individual Specification sections. b. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate. C. Certifications may be recent or previous test results on material or product, but must be acceptable to Architect. d. Submit welder certifications 2 weeks prior to commencement of welding operations. e. Submit manufacturer or fabricator certifications with product data. f. Submit certificates of compliance within two weeks following approval or acceptance by authority having jurisdiction. g. Submit installation certifications within two weeks following completion of product installation. 4. Engineering Certifications: a. Submit certified statement, signed and sealed by professional engineer responsible for design attesting to the following: (1) Conformity to applicable governing codes. (2) Conformity to criteria in Contract Documents. (3) Component parts were designed or selected for locale and application intended. Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 14 C. 1.9 A. B. C. 1.10 A. B. C. D. 1.11 b. Submit with shop drawings. Submit prior to fabrication if shop drawings are not required by individual specification sections. 5. Qualification Data: a. When specified in individual Sections, submit manufacturer's, fabricator's, and installer's qualifications verifying years of experience. b. Include list of completed projects having similar scope of Work identified by name, location, date, reference names, and phone numbers. C. Submit manufacturer qualification data with proposed products list. d. Submit fabricator or installer qualification data with list of subcontractors at least 15 days prior to submitting first Application for Payment. 6. Manufacturer's Instructions: a. Refer to Section 01600 for requirements. b. When specified in individual Specification sections, submit manufacturer's printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and other pertinent data. C. Identify conflicts between manufacturer's instructions and Contract Documents. d. Submit with product data. 7. Manufacturer's Field Reports: a. Refer to Section 01400 for requirements. b. When specified in individual Specification sections, submit written results and findings of manufacturer's field services specified as part of Field Quality Control. C. Submit within two weeks following completion of field services covered in individual reports. Quantity: Submit in quantities specified for product data. INCOMPLETE AND PARTIAL SUBMITTALS Incomplete Submittal: Submittal not complying with specified submittal requirements. Partial Submittal: Submittal subdivided into components as indicated in submittal schedule and each component submitted separately. Architect will not review incomplete submittals. Complete submittals for each item are required. Submittal will not be considered official until it is complete in every respect. Delays resulting from incomplete submittals are not responsibility of Architect. CONTRACTOR REVIEW Review and approve submittals prior to transmittal to Architect; determine and verify field measurements, field construction criteria, manufacturer's catalog numbers, and conformance of submittal with requirements of Contract Documents. Coordinate submittals with requirements of Work and of Contract Documents. Stamp, sign or initial, and date each submittal to certify compliance with requirements of Contract Documents. Do not fabricate products or begin Work which require submittals until approved submittals have been received from Architect. ARCHITECT REVIEW A. Architect will review construction progress schedules, submittal schedules, product lists, shop drawings, product data, and samples and return within 15 working days of receipt. Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-4 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 B. Do not make "Mass" submittals (6 or more submittals) to Architect at one time. If Mass submittals are received, Architect's review time stated above will be extended as necessary to perform proper review. Architect will review Mass submittals based upon priority determined by Architect after consultation with Owner and Contractor. C. Informational submittals and other similar data are for Architect's information and do not require Architect's responsive action. D. Architect's review of submittals is for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Architect's review is not conducted for purpose of determining accuracy and completeness of items such as dimensions and quantities, which remain responsibility of Contractor. E. Architect's review and approval of submittals does not relieve Contractor of responsibility for deviations from Contract Document requirements, unless Architect is informed in writing of deviations and approval is received in writing from Architect for such deviation. F. Architect's review and acceptance of submittals does not indicate acceptance of changes in Contract time or cost. G. Submittals made by Contractor which are not required by Contract Documents may be returned without action. H. Submittals stamped "Approved": No corrections or resubmittal required; fabrication may proceed. Submittals stamped "Approved as Noted": Comply with noted corrections and modifications; resubmittal not required; fabrication may proceed. If for any reason noted corrections and modifications can not be fully complied with, resubmit for review requesting clarification; do not proceed with fabrication. J. Submittals stamped "Disapproved/Resubmit" and "Incomplete/Resubmit": Revise and resubmit for review; do not proceed with fabrication. Disapproved submittals will not be considered valid cause for construction delay. K. Submittal approval does not authorize changes to Contract requirements unless accompanied by a Change Order, Architect's Supplemental Instruction, or Construction Change Directive. 1.12 RESUBMITTALS A. Make resubmittals under procedures specified for initial submittals; identify changes made since previous submittal. 1.13 DISTRIBUTION A. Duplicate and distribute reproductions of shop drawings, product data, samples, and other submittals which bear Architect's stamp of approval, to Project site file, subcontractors, suppliers, other affected contractors, and other entities requiring information. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-5 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 NOT USED Attachment PROJECT NAME Contractor Review A/E Review: Contractor has determined and Approval is for conformance with verified materials, field design concepts only. Approval measurements, and field does not authorize changes to construction criteria related Contract Documents. thereto, and has checked and coordinated the information contained within submittal with the requirements of the Work and the Contract Documents. ❑Approved ❑Approved as noted ❑Disapproved / Resubmit ❑Incomplete / Resubmit ❑Approved ❑Approved as noted ❑Received / No Action Required ❑Disapproved / Resubmit ❑Provide file copy with requested corrections identified. ❑Incomplete / Resubmit ❑Not subject to review By: Date: By: Date: Contractor's Name SmithGroup Inc. END OF SECTION Town of Fountain Hills Civic Center Phase 11 01330-6 Submittal Procedures SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II L� SUBMITTAL TRANSMITTAL (Submit separate form for each product) Contractor: Project: TRANSMITTAL To: Contractor Date: Submittal No: AFrom: Subcontractor By: Resubmission ❑ Quantity Reference Title/Description/ Specification Section Title, Paragraph / Number Manufacturer Drawing Detail Reference ❑ Submitted for Review and Approval ❑ Substitution Involved - Substitution Request Attached ❑ Resubmitted for Review and Approval ❑ If Substitution involved, Submission includes full point ❑ Complies with Contract Requirements by ❑ Will be available to meet construction schedule point comparative data or Preliminary details ❑ A/E Review Time included in construction schedule ❑ Items included in Submission will be ordered immediately upon receipt of approval Other remarks on above submission: TRANSMITTAL To: Architect - Aft: Date Received by Contractor: BFrom: Contractor Date Transmitted by Contractor: Reviewed, Remarks on above submission: One copy retained by sender Coordinated, and Approved by Contractor TRANSMITTAL To: Contractor Date Received: A CFrom: Architect ❑ Other Signed Dated Returned: ❑ Approved ❑ Provide File Copy Remarks on above submission: One copy retained by ❑ Approved as noted with corrections sender ❑ Disapproved / Resubmit identified ❑ Not subject to review ❑ Reproducible copies ❑ Submission Incomplete; Resubmit only returned ❑ Received; No Action Required ❑ Full point by point comparative data required to complete approval process TRANSMITTAL To: Subcontractor Date Received: DFrom: Contractor Signed Dated Returned: Copies ❑ Owner ❑ ❑ One copy retained by sender Remarks on above: Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-7 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 SECTION 01400 QUALITY REQUIREMENTS PART 1-GENERAL 1.1 REGULATORY REQUIREMENTS A. General: Reference to codes, standards or regulatory requirements made on Drawings or in Specifications are considered an integral part of Contract Documents as minimum requirements. Nothing in Contract Documents should be understood to conflict with laws, by- laws, or regulations of municipal, State, Federal, and other authorities having jurisdiction. B. Should Contractor knowingly perform any work that does not conform with requirements of applicable codes, ordinances, regulations, or standards, Contractor shall assume full responsibility for such work and shall correct non -conforming work at no additional cost to Owner. 1.2 REFERENCE STANDARDS A. Comply with association, trade, federal, commercial, standards generating organization (such as ANSI and ASTM), and other similar standards referenced within Specification sections, except where more explicit or stringent requirements are indicated or required by Specification or applicable codes. B. Reference standards include their associated amendments and supplements. C. Except where a specific date is indicated, date of standard is latest edition in effect at date of Contract Documents, or date of standard required by code. D. Reference standards have same force and effect as if bound into or copied directly into Contract Documents; standards are made a part of Contract Documents by reference. E. Contractual relationship of parties to the Contract shall not be altered from Contract Documents by mention or inference otherwise in reference standards. F. Names and titles of standards are frequently abbreviated. Where acronyms or abbreviations are used in Specifications, they are defined to mean the recognized name of trade association, standards generating organization, governing authority, or other entity applicable to context of text provision. G. Should specified reference standards conflict with Contract Documents, request clarification from Architect before proceeding. H. When indicated by individual Specification section, obtain copy of standard. Maintain copy at Project site during submittals, planning, and progress of specific work, until Substantial Completion. Units of measurements required by specifications govern regardless of units of measurement used in reference standards. Town of Fountain Hills Quality Requirements Civic Center Phase 11 01400-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 L1.3 PROJECT MANUAL CONTENT 14, 14 A. Language: 1. Imperative mood of sentence structure is generally used which places verb as first word in sentence. Except as otherwise indicated, requirements expressed imperatively are to be performed by Contractor. 2. In certain circumstances, the language of specifications and other contract documents are of abbreviated type. It implies words and meanings that will be appropriately interpreted. Words such as "the," "shall," "shall be," "Contractor shall," "a," "all," "an," "any," and other similar words are eliminated. 3. Singular words will be interpreted as plural and plural words will be interpreted as singular where applicable and where full context of Contract Documents so indicates. 4. The words "shall be" are implied wherever a colon (:) is used within a sentence or phrase. B. Specialist Assignments: 1. In certain circumstances, Specification text requires or implies that specific elements of Work are to be assigned to specialists who must be engaged to perform that element of Work. Such assignments are special requirements of Contract. 2. Such assignments are intended to establish which party or entity involved in a specific element of Work is considered as being sufficiently experienced in indicated construction processes or operations to be recognized as "expert" in those processes or operations. Nevertheless, ultimate responsibility for fulfilling Contract requirements remains with Contractor. 3. These requirements should not be interpreted to conflict with enforcement of building codes and similar regulations governing the Work. They are also not intended to interfere with local trade union jurisdictional settlements and similar conventions. C. Minimum Quality/Quantity: 1. Quality level or quantity shown or specified is intended to be minimum for Work to be performed or provided. 2. Except as otherwise specifically indicated, actual Work may either comply exactly with that minimum within specified tolerances, or may exceed that minimum within reasonable limits. 3. In complying with these requirements, indicated numeric values are either minimums or maximums as noted, or as appropriate for context of requirements. 4. Refer instances of uncertainty to Architect for decision before proceeding. 1.4 SYMBOLS A. List of Symbols: # Number. % Percent. F Degrees Fahrenheit. C Degrees Celsius. Feet. " Inches. ± Plus to Minus; Plus or Minus. +/- Plus to Minus; Plus or Minus. Town of Fountain Hills Civic Center Phase 11 01400-2 Quality Requirements SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II 1.5 DEFINITIONS A. Basic Contract definitions are included in Conditions of the Contract. B. And: Conjunction indicating that items in series are to be taken jointly. It may also mean plus or in addition to preceding items in the series. C. Approved: Where used in conjunction with Architect's response or action, meaning will be held to limitations of Architect's responsibilities and duties as specified in General and Supplementary Conditions. In no case will Architect's approval be interpreted as release of Contractor from responsibilities to fulfill requirements of Contract Documents. D. Directed, Requested: Terms such as "directed," "requested," "authorized," "selected," "approved," "required," "accepted," and "permitted" mean "directed by Architect," "requested by Architect," and similar phrases. However, no such implied meaning shall be interpreted to extend Architect's responsibility into area of construction supervision. E. Finish: The manner or method of completion. The final appearance of a surface, including texture, smoothness, sheen, and color, after finishing operations have been performed. Finishing operations include preparation of substrate and application, curing, and protection of specified finish materials. F. Furnish: Means to supply, purchase, procure and deliver complete with related accessories, ready for assembly, application, installation, and similar operations, as applicable in each instance. G. Indicated: Refers to graphic representations, notes, or schedules on Drawings, or other paragraphs or Schedules in Specifications, and similar requirements in Contract Documents. Terms such as "shown," "noted," "scheduled," and "specified" are used to help reader locate the reference. Location is not limited. H. Install: Means to construct, assemble, erect, mount, anchor, place, connect, apply and similar operations, complete with related accessories, as applicable in each instance. Installer: Entity (person or firm) engaged to perform a particular unit of Work at Project site, including installation, erection, application, repair, patching, and similar required operations. Such entities must be experienced in operations they are engaged to perform. Or: Used to introduce any of the possibilities in a series. Items in the series are not required to be taken jointly. It does not mean that individual items in the series are optional requirements. K. Product: Includes natural and manufactured materials, components, machinery, fixtures, equipment, devices, furnishings, systems, and their associated accessories to be incorporated into the Work. L. Provide: Means to furnish and install, complete and ready for operations and use for purpose intended. M. Regulations: Includes laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, as well as rules, conventions, and agreements within construction industry that control performance of the Work. N. Similar: Interpreted in its general sense and not as meaning identical. Elements defined as "similar" shall be coordinated in relationship to their location and connection with other parts of the Work. Town of Fountain Hills Quality Requirements Civic Center Phase 11 01400-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 O. True To Line, Plumb, Level, and Flat: Install Work within following tolerances, except where indicated otherwise: 1. True to line: Allowed deviation from straight line within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 3/8 inch in lengths over 20 feet. 2. Level: Allowed deviation from horizontal plane within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 1/2 inch in lengths over 20 feet. 3. Plumb: Allowed deviation from vertical plane within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 1/2 inch in lengths over 20 feet. 4. Flat: Allowed deviation from flat plane in any planar direction within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 3/8 inch in lengths over 20 feet. 5. Tolerances are not accumulative. 1.6 QUALITY ASSURANCE A. Supervise performance of Work in such manner and by such means to ensure that Work, whether completed or in progress, will not be subjected to harmful, dangerous, damaging, or otherwise deleterious exposure during construction period. B. Ensure that persons performing Work are qualified to produce workmanship of specified quality. C. Monitor quality control over products, suppliers, manufacturers, services, site conditions, and workmanship to ensure Work complies with Contract Documents. D. Comply with specified reference standards for minimum quality of Work except when more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. 1.7 MANUFACTURER'S FIELD SERVICES AND REPORTS A. Submit reports in accordance in accordance with Section 01330. B. Submit qualifications of field observer 30 days in advance of required observations; observer is subject to approval of Architect. C. When specified in individual Specification sections, require material or product suppliers or manufacturers to provide qualified staff personnel to observe site conditions, conditions of surfaces, quality of workmanship, and conditions of installation as applicable, and to initiate instructions when necessary. D. Report observations and site decisions or instructions given to applicators or installers that are supplemental or contrary to manufacturer's written instructions. E. Submit reports within 7 days of observation. Distribute copies to Architect, Project site file, subcontractor, and other entities requiring information. PART 2-PRODUCTS NOT USED Town of Fountain Hills Quality Requirements Civic Center Phase 11 01400-4 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II N PART 3 - EXECUTION NOT USED END OF SECTION Town of Fountain Hills (duality Requirements Civic Center Phase 11 01400-5 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 SECTION 01445 BUILDING ENVELOPE REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Requirements for exterior walls and roofs. 1.2 DEFINITIONS A. General: Definitions included in this Section supersede definitions appearing in reference documents. B. Water Leakage: 1. Condensation occurring during water infiltration tests is acceptable. 2. Water infiltration is acceptable only if following conditions are satisfied: a. Water is contained and drained to exterior. b. Water will not cause damage to adjacent materials or finishes. C. There is no wetting of interior surface that would be visible to building occupants. d. There would be no staining or other damage to any part of completed building or furnishings. C. Positive Pressure: Effect of wind blowing against wall for testing; inward acting pressure on system. D. Negative Pressure: Effect of suction on lee side of building. For test, outward acting pressure on system. 1.3 SYSTEM REQUIREMENTS A. Description of System: Exterior wall and roof system, complete with glazed aluminum storefront and entrances, glass, glazing, EIFS, shims, sealants, roofing, flashing, and anchorage devices required to secure entire exterior envelope to building structural system and related appurtenances as necessary to provide complete and weathertight external envelope. B. Acceptability of exterior wall components is dependent upon evidence of previous successful test performances. C. General: 1. Drawings are diagrammatic and do not purport to identify nor solve problems of thermal or structural movement, glazing, anchorage or moisture disposal. 2. Requirements shown by details are intended to establish basic dimension of unit, sight lines and profiles of members. 3. Provide concealed fastening wherever possible. 4. Coordinate shop drawings and installation of exterior wall to resolve conflicts. 5. Allow for installation tolerances, expansion and contraction of adjacent materials, and sealant manufacturer's recommended joint design. 6. Assemblies shall be free from rattles, wind whistles, and noise due to thermal and structural movement and wind pressure. 7. Attachment considerations are to take into account site peculiarities and expansion and contraction movements so there is no possibility of loosening, weakening, or fracturing connection between units and building structure or between units themselves. 8. Do not assume glass, sealants, and interior finishes contribute to framing member strength, stiffness, or lateral stability. Town of Fountain Hills Building Envelope Requirements Civic Center Phase 11 01445-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 9. System shall drain to exterior face of wall; water entering system and condensation occurring within system by drain holes and gutters of adequate size to evacuate water without infiltration to interior. 10. Provide components exposed to view uniform color and profile appearance. 11. Do not fabricate system to exceed sealant manufacturer's recommended performance criteria. D. Structural Requirements: 1. Provide exterior envelope components engineered, where specified in individual specification sections, by registered professional engineer licensed to practice structural engineering in State of Arizona. E. Wind Loading: 1. Engineer typical exterior envelope to withstand positive and negative wind load acting normal to plane of walls as required by governing building code requirements using: a. Basic wind speed: 90 mph b. Exposure: C C. Importance factor: 1.0 d. Special loading at corners, parapets, and other zones as required by governing building code requirements. F. Thermal Requirements: 1. Thermal movement: a. Provide for expansion and contraction due to structural movement and temperature changes without detriment to appearance or performance. b. Provide for assumed temperature changes regardless of surface areas exposed to exterior and interior. C. Fabricate exterior envelope to withstand movement within itself, between wall assembly and structure in deflection, warpage and racking without breakage of air or water seals. d. Provide joint movement capable of reacting to material temperature range of 180 degrees F. Assume entire cross section has uniform temperature. 2. For thermal requirements other than joint movement, design winter surface temperature shall be 99 percent dry bulb winter temperature from ASHRAE handbook. G. Seismic Requirements 1. Provide for seismic loads and movement in accordance with applicable codes and following requirements. 2. At any floor, assume that maximum seismic displacement for floor will occur while floor immediately above and below remain in undisplaced condition. 3. Seismic displacements up to design seismic drift, no failure or gross permanent distortion of anchors, frames, glass, stone or panels will be allowed. a. Glazing gaskets may not disengage. b. Weather seals may not fail. 4. Provide two times design seismic drift displacement or 3/4 inch, whichever is greater, no failure or gross permanent distortion of anchors, frames, glass, stone, or panel will be allowed. a. Glazing gaskets may disengage. b. Weather seals may fail. 5. Engineer exterior envelope to accommodate seismic movements as established by Local Governing Code, Zone 2, Importance Factor 1.0. 1.4 SUBMITTALS A. Provide submittals in accordance with Section 01330. Town of Fountain Hills Building Envelope Requirements Civic Center Phase 11 01445-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II B. Provide test reports on accordance with Section 01450. 1.5 EXTERIOR GLAZING REQUIREMENTS A. Exterior Window Performance: Previously tested and successfully passed following: 1. Air Infiltration of Fixed Units: Tested not to exceed 0.06 cubic foot/minute square foot in accordance with ASTM E283, at pressure differential of 8 PSF. 2. Water Penetration Under Static Pressure: In accordance with ASTM E331; air pressure 20 percent design wind load; 8 PSF minimum, no uncontrolled water penetration allowed. 3. Water Penetration Under Dynamic Pressure: In accordance with AAMA 501.1; air pressure 20 percent design wind load; 6.24 PSF minimum, no uncontrolled water penetration allowed. 4. Structural Test Under Uniform Static Pressure: Provide testing in accordance with ASTM E330. a. Deflection under Uniform Loading: Deflection of aluminum members not to exceed U175 or 3/4 inch whichever is less. b. No glass breakage allowed. C. Anchor movement not to exceed 1/8 inch. 1.6 FIELD TESTING A. Hose Test: 1. Owner may elect to have exterior glazing systems field checked for water leakage on actual building conforming to test requirements of AAMA 501.2. 2. Test operating doors in the same manner as fixed wall areas. Modify test for joints of operating units. 3. No water leakage will be permitted, as defined in this Section. 4. Areas to be tested and number of tests will be determined by Owner. 5. Provide scaffold, hose, and water supply to perform tests, plus repeat unsuccessful tests after remedial work. 6. Ensure remedial measures maintain standards of quality and durability of original installation. Remedial measures are subject to approval of Architect. PART 2-PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION Town of Fountain Hills Civic Center Phase 11 01445-3 Building Envelope Requirements SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 0 11 SECTION 01450 QUALITY CONTROL PART 1 - GENERAL 1.1 FIELD SAMPLES A. Field Sample Definition: Partial installation of selected materials installed at Project site for Architect's review and approval of visual features and workmanship. B. General: 1. Provide field samples at site required by individual Specification sections. 2. Erect at location acceptable to Architect; perform Work in accordance with applicable Specification sections. 3. Construct complete, including Work of related trades required in finished Work.. 4. Make adjustments necessary to obtain approval from Architect. Do not proceed with further work until sample installation has been approved by Architect. 5. Approved samples will serve as standard of quality and workmanship of Work; maintain samples until completion of relevant Work.. 6. Upon completion of Work or when directed by Architect, demolish field samples and remove from site, unless accepted by Architect as part of completed Work. 1.2 MOCK-UPS A. Mock-up Definition: Full size assemblies that incorporate several materials or elements of construction erected for Architect's review and approval of visual features and workmanship. Mock-ups represent quality of materials and workmanship required for Work. B. General: 1. Use materials, fabrication and installation methods identical with those indicated for Work. Simulate actual construction conditions as accurately as possible. 2. Provide mock-ups as listed in Part 3. 3. Approval: a. Obtain Architect's written approval for each mock-up. b. Do not start production of materials for final Project site erection until Architect's approval of mock-up has been obtained. C. Approved mock-up will serve as standard of quality and workmanship of Work; maintain mock-up until completion of relevant Work. 4. Upon completion of relevant Work or when directed by Architect, demolish and remove mock-up. 1.3 TESTING LABORATORY SERVICES A. General Requirements: 1. Provide inspections, tests, and other services specified in individual specification sections and building code. 2. Employment of testing laboratory shall in no way relieve Contractor of obligation to perform Work in accordance with requirements of Contract Documents. 3. Where terms "Laboratory," "Inspector," "Inspection Laboratory," or "Testing Laboratory" are used, they mean and refer to officially designated and accredited testing laboratory. 4. Provide testing laboratory with one set of Contract Documents and relevant approved submittals. Town of Fountain Hills Civic Center Phase 11 01450-1 Quality Control SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II B. Selection and Payment: Contractor will appoint, employ, and pay for services of an independent testing laboratory to perform specified inspections and testing, unless specified otherwise. C. Testing Laboratory: 1. Laboratory Qualifications: a. Maintain staff size and qualifications required by testing standards and specification. b. Maintain instruments and equipment in accordance with testing standards. C. Authorized to operate in state where Project is located. 2. Laboratory Responsibilities: a. Cooperate with Architect and Contractor; provide qualified personnel after due notice. b. Perform inspections, sampling, and testing in accordance with specified standards. C. Ascertain compliance of materials and mixes with requirements of Contract Documents. d. Provide inspections, tests, and other services specified in individual specification sections. e. Promptly notify Architect and Contractor of observed irregularities or non-conformance of Work or products with Contract Documents. 3. Laboratory and inspection personnel are not authorized to: a. Release, revoke, alter, relax, or enlarge any requirements of Contract Documents. b. Perform any duties of Contractor. C. Approve or accept any portion of Work. d. Stop the Work. D. Contractor Responsibilities: 1. Cooperate with laboratory personnel, provide access to Work and manufacturer's operations. 2. Deliver samples or test mock-ups to testing laboratory prior to being incorporated into Work. 3. Furnish copies of product tests or mill test reports as specified or required. 4. Furnish incidental labor and facilities: a. To provide access to Work to be tested. b. To obtain and handle samples at Project site or at source of product to be tested. C. To facilitate inspections and tests. d. For storage and curing of test samples. 5. Notify Architect and laboratory 48 hours prior to expected time for operations requiring inspection and testing services. 6. When inspections or tests can not be performed after proper notification and at no fault of laboratory, reimbursement costs for laboratory expenses incurred will be charged to Contractor by deducting charges from Contract Sum. E. Submittals: 1. Provide submittals in accordance with Section 01330. 2. Laboratory Reports: a. Include with each report: (1) Date issued. (2) Project title and number. (3) Testing laboratory name, address, and telephone number. (4) Record of temperature and weather conditions. (5) Names of individuals making tests and inspections. Name and signature of person submitting report. (6) Dates, times, and locations of sampling, testing, and inspection. Town of Fountain Hills Quality Control Civic Center Phase 11 01450-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 (7) Identification of specification section and products. (8) Location in Project. (9) Type of inspection or test. (10) Reference standards used for test. (11) Name of material suppliers. (12) Results of tests and interpretation of test results. (13) Professional opinion of whether tested and inspected Work complies with Contract Documents. (14) Certified statement, signed and sealed by testing laboratory attesting to accuracy of testing results. (15) Number pages. b. Submit test reports within 2 weeks of test date. C. After each inspection and test, promptly submit copies of written reports as follows: (1) Owner: 1 copy. (2) Architect: 3 copies. (3) Code Officials: 1 copy. (4) Contractor: 3 copies. d. When requested by Architect, provide interpretation of test results and suggested remedies. F. Failures and Retesting: 1. When initial inspections and tests indicate Work does not comply with Contract Documents, subsequent testing will be performed by same Testing Agency and will be done at Contractor's expense and deducted from Contract Sum. 2. Removal and replacement of Work necessitated by such non-compliance of Contract Documents shall be at Contractor's expense. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 REPAIR AND PROTECTION A. Protect construction exposed by testing service activities. B. Upon completion of inspection, testing, sample -taking, and similar services, repair damaged construction. Comply with requirements of Section 01735 — Cutting and Patching. END OF SECTION Town of Fountain Hills Quality Control Civic Center Phase 11 01450-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01600 PRODUCT REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY SmithGroup 19543.000 A. Related Sections: 1. Section 01630 — Product Substitution Procedures. 2. Section 01700 - Execution Requirements: Protection of installed work. 1.2 BASIC PRODUCT REQUIREMENTS A. Furnish like products from single manufacturer to greatest extent possible. B. Provide products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation and intended use and effect. C. Product Identifications: Nameplates, trademarks, logos, and other identifying marks on products are not permitted on surfaces exposed to view in public areas, interior or exterior. Plumbing, mechanical, and electrical equipment not exposed to public view are excluded from foregoing limitation. Required testing laboratory labels (such as UL, FM, or WH) are also excluded from foregoing limitation. 1.3 PRODUCT OPTIONS A. Products specified by reference standards: Select any product by any manufacturer which can be shown to comply to referenced documents. Evidence of compliance will be required at time of product data or shop drawing submittals. B. Products specified by naming several products: Select any product named. C. Acceptable Product: The term as used in these Specifications is to assist the user in locating the specified product and is not intended to denote sole source for product specified. The acceptable product listed denotes a typical product by one of listed acceptable manufacturers. Products by other listed manufacturers meeting or exceeding listed product or specified criteria may be used without following substitution procedures. D. Products specified by naming one manufacturer's model or performance criteria with reference to other acceptable or approved manufacturers: Products of other listed manufacturers must meet or exceed model number or criteria specified. Equivalent products by other listed manufacturers may be used without following substitution procedures. E. Products specified by naming one product or indicating option of selecting equivalent products by stating "equivalent to," "or other approved manufacturers," or other similar language: Submit "Substitution Request Form" for any product not specifically named. F. Products specified by naming only one product followed by "no substitutions," or other similar language: There is no option. 1.4 PRODUCT DELIVERY REQUIREMENTS A. Arrange deliveries in accordance with construction progress schedules. Schedule deliveries to allow adequate time for product inspection prior to installation. Schedule shall also take into Town of Fountain Hills Product Requirements Civic Center Phase 111 01600-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 consideration and allow adequate time for reordering of products damaged during delivery or do not meet Contract requirements. B. Coordinate to avoid conflict with Work and conditions at site. C. Deliver products in undamaged condition, in manufacturer's original unopened containers or packaging, with identifying labels intact and legible. D. Promptly inspect shipments to ensure that products comply with requirements, quantities are correct, and products are undamaged. 1.5 PRODUCT STORAGE, AND HANDLING REQUIREMENTS A. Storage: 1. Store and protect products in accordance with manufacturer's instructions with labels intact and legible. 2. Store environmentally sensitive products in weathertight, climate controlled enclosures. 3. Provide off site storage and protection when site does not permit on site storage. 4. Protect and cover products subject to deterioration with impervious sheet covering. Provide ventilation to avoid condensation. 5. Arrange storage to permit access for inspection. Periodically inspect to ensure products are undamaged and are maintained under specified conditions. 6. Store loose granular materials on solid flat surfaces in well -drained area. Prevent contamination with other materials. B. Handling: 1. Handle products in accordance with manufacturer's instructions. 2. Do not load structure during construction by storing products with load greater than structure is calculated to safely support. 3. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage. C. Do not use products in Work which have deteriorated, become damaged, or are otherwise unfit for use. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 PRODUCT INSTALLATION A. Refer to Section 01700. END OF SECTION Town of Fountain Hills Product Requirements Civic Center Phase 11 01600-2 SmithGroup, Inc. SmithGroup 19543.000 om TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 QUALITY ASSURANCE A. Contract is based upon products and standards established in Contract Documents without consideration of proposed substitutions. B. Products specified define standard of quality, type, function, dimension, appearance and performance required. C. Substitution proposals are permitted for specified products, except where specified otherwise. D. Do not substitute products unless substitution has been accepted and approved in writing by Architect and the City of Avondale. 1.2 TIME OF SUBSTITUTION REQUESTS A. Within 30 days after award of Contract, Architect will consider formal substitution requests from Contractor only. Use attached "Substitution Request Form." No requests for substitutions will be accepted after that time without Owner's authorization and with following stipulation. B. Architect will record time required for evaluating substitutions proposed by Contractor after start of construction, and for making changes in the Contract Documents. Whether or not Architect accepts Contractor proposed substitution, Contractor shall reimburse Owner for charges of Architect and Architect's consultants for evaluating each proposed substitution. C. No additional substitutions will be considered after this initial process unless a substitution is required due to specified product being removed from or unavailable in market place. 1.3 SUBSTITUTION PROCEDURES A. Limit each request to one proposed substitution. B. Submit substitution requests on attached form complete with attachments necessary to fully document proposed substitution. Submit in number of copies required for Contractor's use and distribution, plus one copy to be retained by Architect. C. Copy of required form is bound after last page of this Section. Remove form for making additional copies or request an original copy from Architect. D. Document each request with supporting data substantiating compliance of proposed substitution with Contract Documents, including: 1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards. 2. Itemized point -by -point comparison of proposed substitution with specified product, listing variations in quality, performance and other pertinent characteristics. 3. Reference to article and paragraph numbers in Specification section. 4. Cost data comparing proposed substitution with specified product and amount of net change to Contract Sum. 5. Changes required in other Work. 6. Availability of maintenance service and source of replacement parts, as applicable. 7. Certified test data to show compliance with performance characteristics specified. Town of Fountain Hills Product Substitution Procedures Civic Center Phase 11 01630-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 8. Samples, when applicable or requested. 9. Other information as necessary to assist Architect's evaluation. E. A request for substitution constitutes a representation that Contractor: 1. Has investigated proposed product and determined that it is equal or superior in all respects to specified product. 2. Will provide identical warranty as required for specified product. 3. Will coordinate installation and make changes to other Work which may be required. 4. Waives claims for additional costs or time extension which may subsequently become apparent. 5. Certifies that proposed product will not affect or delay Construction Progress Schedule. 6. Will pay for changes to building design, including architectural or engineering design, detailing, and construction costs caused by the requested substitution. F. Substitutions will not be considered when: 1. Indicated or implied on shop drawings or product data submittals without formal request submitted in accord with this Section. 2. Submittal for substitution request has not been reviewed and approved by Contractor. 3. Acceptance will require substantial revision of Contract Documents or other items of the Work. 4. Submittal for substitution request does not include point -by -point comparison of proposed substitution with specified product. 1.4 OWNER AND ARCHITECT'S REVIEW A. Architect will review requests for proposed substitutions and make recommendations to Owner on Substitution Request Form with reasonable promptness. B. Considerations for acceptance will be based on conformance with Contract Documents, including following as applicable: 1. Physical dimension and clearance requirements to satisfy space limitations. 2. Static and dynamic weight limitations; structural properties. 3. Audible noise levels. 4. Vibration generation. 5. Interchangeability of parts or components. 6. Accessibility for maintenance to allow possible removal or replacement. 7. Design. 8. Colors, textures, and finishes. 9. Compatibility with other materials, products, assemblies, and components. C. Owner's decision to approve or reject requested substitution will be indicated on Substitution Request Form. Approval of substitution not valid without Owner's signature. D. Rejection of proposed substitution by Owner requires use of specified product. PART 2 - PRODUCTS NOT USED Town of Fountain Hills Civic Center Phase 11 Product Substitution Procedures 01630-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II PART 3 - EXECUTION NOT USED END OF SECTION Attachment: Substitution Request Form, 2 pages. Town of Fountain Hills Product Substitution Procedures Civic Center Phase 11 01630-3 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II -*mwContractor:Project: SUBSTITUTION REQUEST FORM Note: Limit this Request to one proposed substitution TO: Architect Date: Request Number FROM: 0 Contractor O Subcontractor O Supplier O Manufacturer Specified Item: Section: Page: Paragraph: Proposed Substitution: Manufacturer: Address: Phone Number: Trade Name: Model Number: Installer: Address: Phone Number: History: 71 New product 0 2 to 5 years old O 5 to 10 years old O More than 10 years old Differences between proposed substitution and specified product: Q Point by point comparison data attached - REQUIRED BY ARCHITECT Reason for Not Providing Specified Item: Similar Installations: Project: Architect: Address: Owner: Date Installed: Project: Architect: Address: Owner: Date Installed: Proposed substitution affects other parts of Work: ONo O Yes; explain Savings to Owner for accepting substitution: ($ ) Proposed substitution changes Contract Time: O No 71 Yes; Add/Deduct days. Supporting Data Attached: 71 Product Data O Drawings O Tests O Reports 71 Samples 71 C Town of Fountain Hills Product Substitution Procedures Civic Center Phase 11 01630-4 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II Undersigned certifies: • Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product. • Same warranty will be furnished for proposed substitution as for specified product. • Same maintenance service and source of replacement parts, as applicable is available. • Proposed substitution will not affect or delay Construction Progress Schedule. • Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived. • Proposed substitution does not affect dimensions and functional clearances. • Payment will be made for changes to building design, including architectural or engineering design, detailing, and construction costs caused by the requested substitution. • Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects. Submitted by: Firm: Address: Telephone: Attachments: ARCHITECT'S REVIEW AND ACTION Q Approve Substitution - Make submittals in accordance with Specification Section 01330. • Approve Substitution as noted — Make submittals in accordance with Specification Section 01330. • Reject Substitution - Use specified products. Architect shall not have responsibility for performance of substitution approved by Owner and rejected by Architect. • Substitution Request received too late - Use specified products. Signed by: Comments OWNER'S REVIEW AND ACTION (Approval of Substitution not valid without Owner's signature) • Substitution approved -Make submittals in accordance with Specification Section 01330. • Substitution approved as noted -Make submittals in accordance with Specification Section 01330. 71 Substitution rejected - Use specified products. Signed by: Comments AIML END OF FORM Town of Fountain Hills Product Substitution Procedures Civic Center Phase 11 01630-5 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01700 EXECUTION REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY A. Related Sections: 1. Section 01600 - Product Requirements: Basic Product Requirements. 1.2 EXAMINATION OF CONDITIONS A. Examine substrates and conditions under which Work is to be performed. Do not commence work over unsatisfactory conditions detrimental to proper and timely execution of Work. B. Do not proceed with Work until unsatisfactory conditions have been corrected. C. Commencement of installation constitutes acceptance of conditions and cost of any corrective measures are responsibility of Contractor. 1.3 PREPARATION A. Require compliance with manufacturer's printed installation instructions, including each step in sequence. Do not omit preparatory steps or installation procedures unless specifically modified or exempted by Contract Documents. ® B. Maintain one set of complete instructions at Project site during installation and until completion. C. Should Project conditions or specified requirements conflict with manufacturer's instructions, request clarification in writing from Architect before proceeding. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 PRODUCT EXECUTION A. Install, erect, connect, condition, use, adjust, and clean products in accordance with manufacturer's instructions and in conformity with specified requirements. B. Verify and coordinate clearances, dimensions and installation of adjoining construction, equipment, piping, ducts, conduits, or other mechanical or electrical items or apparatus. C. Prior to fabrication, field measure actual existing conditions to ensure proper fit. D. Inspect each item of material or equipment immediately prior to installation. Reject damaged and defective items. E. Recheck measurements and dimensions of Work, as an integral step of starting each installation. Whenever stock manufactured products are specified, verify actual space ® requirements for setting or placing into allotted space. No extra cost will be allowed for adjustment of Work to accommodate particular product. Town of Fountain Hills Execution Requirements Civic Center Phase 11 01700-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II F. Provide attachment and connection devices and methods for securing Work. Secure in place with devices designed and sized to withstand stresses, vibration, physical distortion or disfigurement. G. Allow for expansion of materials and building movement. H. Isolate each unit of Work from incompatible Work as necessary to prevent deterioration and electrolytic action. Clean and perform maintenance on installed Work as frequently as necessary through remainder of construction period. Lubricate operable components to ensure operability without damaging effects. J. Adjust operating products and equipment to ensure smooth operation. 3.2 PROTECTION OF INSTALLED WORK A. Protect installed Work in manner to prevent damage from subsequent construction operations. B. Provide special protection where specified in individual Specification sections. C. Provide temporary and removable materials for protection of installed products. Control activity in immediate work area to minimize damage. D. Ensure materials, systems, and components will be without damage or deterioration at time of Substantial Completion. E. Protect finished Work from damage, defacements, stains, scratches, and wear. F. Provide protective coverings at projections, jambs, sills, and soffits of wall openings. G. Protect finished floors, stairs, and other surfaces from traffic dirt, wear, damage, or movement of heavy objects, by protecting with durable sheet materials. H. Prohibit traffic or storage upon waterproofed or roofed surfaces. If traffic or activity is necessary, obtain recommendations for protection from waterproofing or roofing material manufacturer. I. Prohibit traffic from lawn and landscaped areas. END OF SECTION Town of Fountain Hills Execution Requirements Civic Center Phase 11 01700-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 SECTION 01735 CUTTING AND PATCHING PART 1 - GENERAL 1.1 SUMMARY A. Section includes incidental cutting, fitting, and patching within new construction required to complete work or to make its several parts fit together. B. Related Sections: 1. Section 07840 - Firestopping. 1.2 SUBMITTALS A. Submit written request to perform cutting and patching 2 weeks in advance of cutting or alteration which affects: 1. Structural value or integrity of any element of Project. 2. Integrity or effectiveness of weather exposed or moisture resistant elements or systems. 3. Efficiency, operation, maintenance, or safety of operational equipment. 4. Visual qualities of elements exposed to view. B. Include in request: 1. Identification of Project. 2. Location and description of affected Work. 3. Description of proposed Work: a. Scope of cutting, fitting, patching, or alteration. • b. Listing of applicable trades. C. Proposed products and materials. d. Extent of refinishing. 4. Necessity for cutting or alteration. 5. Alternatives to cutting and patching. 6. Effect on structural integrity of Work. 7. Effect on weatherproof integrity of Work. 8. Effect on the building's appearance and significant visual elements. 9. Effect on utilities: a. List utilities affected by cutting and patching. b. List utilities that will be relocated. C. List utilities that will be temporarily out -of -service. Indicate time period of service outage. 10. Date and time of execution. C. Should conditions or schedule require change of products or methods different than original installation, submit written recommendation to Architect explaining conditions necessitating change and requirements of alternative materials or methods. D. Approval by Architect to proceed with cutting and patching does not waive Architect's right to later require complete removal and replacement of unsatisfactory work. PART 2-PRODUCTS 2.1 MATERIALS ® A. Primary Products and Materials: Those required for original installation; comply with Specifications for each specific product involved. Town of Fountain Hills Cutting And Patching Civic Center Phase 11 01735-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II 14 PART 3 - EXECUTION 3.1 EXAMINATION A. Comply with provisions of Section 01700. B. After uncovering existing Work, examine conditions affecting installation of products and performance of Work. 3.2 PREPARATION A. Provide temporary supports to ensure structural integrity of affected portions of Work. B. Provide devices and methods to protect other portions of Project from damage. C. Provide protection from elements for areas which may be exposed by uncovering work; maintain excavations free of water. D. Provide materials and control operations to prevent spread of dust in surrounding area. Provide drop cloths or other suitable barriers. E. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas. 3.3 PERFORMANCE A. Cut into construction to provide for installation of other Work and subsequent fitting. and patching required to restore surface to original condition. B. Cut, fit, patch, excavate, and backfill to complete Work and to: 1. Fit several parts together, to integrate with other work. 2. Uncover portions of work to provide for installation of ill-timed work. 3. Remove and replace defective work. 4. Remove and replace work not conforming to requirements of Contract Documents. 5. Remove samples of installed work as necessary for testing. 6. Provide openings in elements of work for penetrations of plumbing, mechanical, and electrical work. 7. Uncover work to allow for Architect's observation of covered work which has been covered up prior to required observation by Architect. C. Execute in manner which does not void required or existing warranties. D. Execute by methods which will prevent damage to other Work and which will produce appropriate surfaces to receive installation of new Work: 1. Use hand or small power tools designed for sawing or grinding, not hammering or chopping. 2. Cut holes and slots as small as possible, neatly to size required, with minimum disturbance of adjacent surfaces. 3. Temporarily cover openings when not in use. 4. To avoid marring existing finished surfaces, cut or drill from exposed or finished side into concealed surfaces. 5. Cut through concrete and masonry using cutting machine, such as Carborundum saw or diamond -core drill. Town of Fountain Hills Civic Center Phase 11 01735-2 Cutting And Patching SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II E. Execute excavating and backfilling by methods in accordance with applicable Sections of Division 2 which will prevent settlement or damage to Project. F. Execute fitting and adjustment to produce finished installation complying with specified products, functions, tolerances, and finishes. G. Restore surfaces which have been cut, removed, or damaged, to match existing conditions. H. Install products and materials to complete Work in accordance with requirements of Contract Documents. Employ original installer to perform cutting and patching for weather exposed and moisture resistant elements, and sight exposed surfaces. J. Do not cut and patch structural elements in manner that would result in reduction of load carrying capacity or of load deflection ratio. K. Do not cut and patch operational elements or safety related components in manner that would result in reduction of their capacity to perform in manner intended, including energy performance, that would result in increased maintenance, decreased operational life, or decreased safety. L. Fit work tight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces. Mi. At penetrations of fire -rated assemblies, completely seal with firestops in accordance with Section 07840. N Where utilities are to be removed, relocated, or abandoned, by-pass before cutting. Cut-off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal the remaining portion of pipe, duct, or conduit to prevent entrance of moisture or matter after by-passing and cutting. O. Except where indicated otherwise, restore exposed finishes of patched areas to match adjacent surface and where necessary extend finish restoration into adjacent surfaces in manner which will eliminate evidence of patching and refinishing. Thoroughly clean surfaces prior to application of paint and other finishes. P. Where patching occurs in previously painted surface, provide appropriate prime coat followed by first finish coat of paint. Provide final finish coat over entire area containing patch; for continuous surface extend to nearest vertical break or intersection, for an assembly refinish entire unit. Except where indicated otherwise, finish in sheen and color to match existing. 3.4 CLEANING A. Thoroughly clean areas and spaces affected by Work. Completely remove paint, mortar, oils, putty, and items of similar nature. B. Restore damaged surfaces to its original condition. END OF SECTION Town of Fountain Hills Civic Center Phase 11 01735-3 Cutting And Patching SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 PART 1 - GENERAL 1.1 SUMMARY A. Section Includes Completion. SECTION 01740 CLEANING Construction and final cleaning prior to Certification of Substantial 1.2 SYSTEM DESCRIPTION A. Execute cleaning during progress of work and at completion of work as required by this section and the Conditions of the Contract. B. Hazards Control: 1. Store volatile wastes in covered safety containers. 2. Remove containers from premises daily. 3. Prevent accumulation of waste which creates hazardous conditions. 4. Provide adequate ventilation during use of volatile or noxious substances. C. Conduct cleaning and disposal operations to comply with local ordinances and anti -pollution laws. 1. Do not burn or bury rubbish and waste materials on Project site. 2. Do not dispose of volatile wastes or hazardous materials such as mineral spirits, oil, or paint thinner in storm or sanitary drains. 3. Do not dispose of wastes into streams or waterways. PART 2 - PRODUCTS 2.1 CLEANING MATERIALS A. Use only materials and methods recommended by manufacturer of material being cleaned. B. Do not use materials which will create hazards to health or property, or which will damage surfaces. C. Provide covered containers for deposit of waste materials, debris, and rubbish. PART 3 - EXECUTION 3.1 CLEANING DURING CONSTRUCTION A. Execute periodic cleaning to keep building, site, and adjacent properties free of accumulations of waste materials, debris, rubbish, and wind blown debris resulting from construction operations. B. Prior to Substantial Completion remove construction tools, scaffolding, equipment, machinery, and surplus materials. C. Broom clean and vacuum interior areas prior to start of surface finishing, and continue cleaning to eliminate dust. D. Schedule cleaning operations so that dust and other contaminants will not fall on or adhere to wet or newly -coated surfaces. Town of Fountain Hills Cleaning Civic Center Phase 11 01740-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II E. Remove debris and rubbish from pipe chases, plenums, attics, crawl spaces, and other closed or remote spaces, prior to enclosing space. F. Do not throw materials from heights. G. Open free -fall chutes not permitted. Terminate closed chutes into appropriate containers with lids. H. Collect and remove waste materials, debris, and rubbish from site periodically until execution of final cleaning and dispose off site in lawful manner. 3.2 FINAL CLEANING A. Comply with manufacturer's instructions. B. Remove tools, construction equipment, machinery, and surplus material from Project site. C. Employ experienced personnel or professional cleaning firm. D. Cleaning: 1. Clean exposed exterior and interior hard -surfaced finishes to dirt -free condition, free of stains, films, and similar foreign substances. 2. Remove labels which are not required as permanent labels. 3. Clean glossy materials to polished condition; remove foreign substances. 4. Polish reflective surfaces to clear shine. Glass and glazing: a. Wash and clean mirrors and both sides of.glass. ® b. Remove putty and other substances which obscure vision. C. Replace chipped, scratched, and broken glass. 5. Clean concrete floors in unoccupied spaces. 6. Clean resilient flooring, stone flooring, tile, pavers, and other similar hard -surface flooring, including associated bases. Refer to individual Specification sections for requirements of sealing, buffing, waxing, and polishing. 7. Clean carpet and similar soft surfaces, removing debris, soil, and excess nap. 8. Clean exposed surfaces of equipment; remove excess lubrication. 9. Clean plumbing fixtures, drinking fountains, and similar equipment to sanitary condition. 10. Clean light fixtures and lamps; replace burned -out lamps. E. Avoid disturbing natural weathering of exterior surfaces. F. Heating, Ventilating, and Air Conditioning Systems: 1. Clean permanent filters and replace disposable filters for units operated during construction. 2. Clean ducts, blowers, and coils for units operated without filters during construction. G. Site: 1. Clean areas disturbed by construction activities, including landscape areas, free of rubbish, litter and foreign substances. 2. Sweep paved areas to broom clean condition. 3. Remove stains, spills, and other foreign deposits. 4. Rake grounds that are neither paved nor planted to even -textured surface. H. Remove waste, foreign matter, and debris from roofs, gutters, areaways, and drainage systems. Town of Fountain Hills Cleaning Civic Center Phase 11 01740-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 C� Prior to final completion, conduct inspection of sight -exposed interior surfaces, exterior surfaces, and associated work areas to verify that entire Work is clean. Maintain cleaning until Project, or portion thereof, is accepted by Owner. END OF SECTION Town of Fountain Hills Civic Center Phase 11 01740-3 Cleaning SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 U SECTION 01750 STARTING AND ADJUSTING PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Perform operations in following order prior to request for Substantial Completion: 1. Starting of Systems 2. Testing, Adjusting, and Balancing 3. Demonstration of Systems 4. Instruction of Owner's designated personnel. B. Related Sections: 1. Section 01780 — Closeout Submittals: warranties and bonds. 1.2 SUBMITTALS Operations and maintenance manuals, and A. General: Submit in accordance with Section 01330. B. Submit following items as required by this Section: 1. Systems Startup Report. 2. Testing and Balancing Report. 3. Record of Owner's Instructions. 1.3 STARTING OF SYSTEMS A. Coordinate schedule for startup of various equipment and systems. B. Notify Architect and Owner at least 7 days prior to startup of each item. C. Verify that each piece of equipment or system has been checked for proper lubrication, drive rotation, belt tension, control sequence, or for other conditions which may cause damage. D. Verify that tests, meter readings, and specified electrical characteristics agree with those required by contract documents and equipment or system manufacturer. E. Verify wiring and support components for equipment are complete and tested. F. Execute startup under supervision of applicable manufacturer's representatives and Contractor's personnel in accordance with manufacturer's instructions. G. When specified in individual Specification Sections, require manufacturer to provide authorized representative to be present at site to inspect, check, and approve equipment or system installation prior to startup, and to supervise placing equipment or system in operation. H. Submit manufacturer's field report in accordance with Section 01400 stating that equipment or system has been properly installed and is functioning correctly. 1.4 TESTING, ADJUSTING, AND BALANCING (TAB) A. Contractor shall select and pay for specialist certified by National Environmental Balancing Bureau (NEBB) or Associated Air Balance Council (AABC) with at least 3 years of experience in Town of Fountain Hills Starting And Adjusting Civic Center Phase 11 01750-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 those testing, adjusting, and balancing requirements similar to those required for this Project, who is not installer of system to be tested and is otherwise independent of Project. B. TAB firm will perform services specified in Division 15 section for Testing and Balancing prior to demonstration of system to Owner. C. Submit reports by TAB firm, in accordance with Section 01450, to Architect indicating observations and results of tests and indicating compliance or non-compliance with Contract Document requirements. 1.5 DEMONSTRATION A. Demonstration is for verification that systems will start and operate properly. B. Demonstrate systems operation to Owner's personnel prior to performing instruction of Owner's personnel. C. Demonstrate Project equipment by qualified manufacturers' representative who is knowledgeable about Project requirements and operation and maintenance of equipment being demonstrated. D. For equipment or systems requiring seasonal operation, perform demonstration for other season within 6 months. E. Demonstrate startup, operation, control, adjustment, trouble -shooting, servicing, maintenance, and shutdown of each item of equipment. ® F. Prepare and insert additional data in operations and maintenance manuals required by Section 01780 when need for additional data becomes apparent during instruction. 1.6 INSTRUCTION OF OWNER'S PERSONNEL A. Prior to Substantial Completion, fully instruct Owner's designated operation and maintenance personnel in operation, adjustment, and maintenance of products, equipment and systems requiring regular maintenance. Perform instructions within continuous period of 30 days. For equipment that requires seasonal operation, provide similar instruction during other seasons. B. Arrange and pay for services of qualified manufacturer's representatives to fully instruct Owner on specialized portions of installation, such as refrigeration machines, automatic controls, water treatment, and electrical systems. C. Use operations and maintenance manual as basis of instruction. Review contents of manual with personnel in full detail to explain all aspects of operations and maintenance. Include detailed review of following items: 1. Maintenance manuals. 2. Record documents. 3. Spare parts and materials. 4. Tools. 5. Lubricants. 6. Fuels. D. Submit complete record of instructions as part of operations and maintenance manual given to Owner. For each instructional period, supply following data: 1. Date. 2. System or equipment involved. Town of Fountain Hills Starting And Adjusting Civic Center Phase 11 01750-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 �11 3. Names of persons giving instructions. 4. Other persons present. PART 2-PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION Town of Fountain Hills Civic Center Phase II 01750-3 Starting And Adjusting SmithGroup, Inc. EXHIBIT C-1 See following pages. • C7 HOLDER DISCIPLINE / NUMBER DESCRIPTION / TITLE DRAWINGS FOUNTAIN HILLS CIVIC CENTER PHASE II List of Schematic Design Documents 6/4/2004 CIVIL: Dibble and Associates Consulting Engineers A1.1 ARCHITECTURAL SITE PLAN LANDSCAPE: Stantec Consulting, Inc. L01 CONCEPTUAL LANDSCAPE PLAN ARCHITECTURAL: SmithGroup A2.1 ARCHITECTURAL FLOOR PLAN LEVEL ONE A2.2 ARCHITECTURAL FLOOR PLAN LEVEL TWO A4.1a ELEVATIONS ALTERNATE SOUTH & WEST A4.2a ELEVATIONS ALTERNATE NORTH & EAST A4.3 BUILDING SECTIONS OTHER ELECTRONIC ELEVATIONS ,PECIFICATIONS: SmithGroup DIVISION 15 MECHANICAL NARRATIVE DIVISION 16 ELECTRICAL NARRATIVE ORIGINAL DOCUMENT ISSUE DATE 05/ 11 /04 05/ 11 /04 05/11 /04 05/11 /04 05/ 11 /04 05/11/04 05/11 /04 05/18/04 05/11 /04 05/ 11 /04 LAST REVISION REVISION DATE NUMBER 05/24/04 1 Page 1 of 1 E EXHIBIT C-2 See following pages. ]LDER DISCIPLINE / NUMBER DESCRIPTION / TITLE FOUNTAIN HILLS CIVIC CENTER PHASE II List of Design Development Documents 7/29/2004 ORIGINAL LAST DOCUMENT REVISION REVISION ISSUE DATE DATE NUMBER DRAWINGS GENERAL: Smith Group G 0.1 INDEX OF DRAWINGS, PROJECT NOTES, MAP, PROJECT TEAM 07/29/04 G 0.2 CODE SUMMARY, CODE COMPLIANCE PLANS LEVELS 1 & 2 07/29/04 CIVIL: Dibble and Associates Consulting Engineers C 0.1 COVER SHEET 07/29/04 C 0.2 NOTES SHEET 07/29/04 C 1.1 SITE & UTILITY SHEET 07/29/04 C 1.2 SITE & UTILITY SHEET 07/29/04 C 2.1 GRADING SHEET 07/29/04 C 2.2 GRADING SHEET 07/29/04 C 3.1 DETAIL SHEET 07/29/04 LANDSCAPE: Laskin & Associates, Inc. LA. 01 COVER SHEET 07/06/04 07/29/04 1 LA. 02 LANDSCAPE DEMO PLAN 07/06/04 07/29/04 1 LA. 03 HARDSCAPE PLAN 07/06/04 07/29/04 1 LA. 04 LANDSCAPE PLAN 07/06/04 07/29/04 1 LA. 05 IRRIGATION PLAN 07/06/04 07/29/04 1 LA. 06 LANDSCAPE LIGHTING PLAN 07/06/04 07/29/04 1 LA. 07 LANDSCAPE LIGHTING DETAILS 07/06/04 07/29/04 1 LA. 08 PLANTING DETAILS 07/06/04 07/29/04 1 LA. 09 IRRIGATION DETAILS 07/06/04 07/29/04 1 LA.10 SPECIFICATIONS 07/06/04 07/29/04 1 STRUCTURAL: Paul Koehler Consulting and Structural Engineers, Inc. S 1.1 GENERAL STRUCTURAL NOTES 07/06/04 07/29/04 1 S 1.2 TYPICAL DETAILS 07/06/04 07/29/04 1 S 2.1 FOUNDATION PLAN 07/29/04 S 2.2 FLOOR FRAMING PLAN 07/29/04 S 2.3 ROOF FRAMING PLAN 07/29/04 S 3.1 FOUNDATION DETAILS 07/29/04 S 3.2 FOUNDATION DETAILS 07/29/04 S 4.1 FRAMING DETAILS 07/29/04 S 4.2 FRAMING DETAILS 07/29/04 S 4.3 FRAMING DETAILS 07/29/04 S 4.4 FRAMING DETAILS 07/29/04 S 4.5 FRAMING DETAILS 07/29/04 S 4.6 FRAMING DETAILS 07/29/04 S 4.7 FRAMING DETAILS 07/29/04 S 5.1 FRAMING DETAILS 07/29/04 S 6.6 FRAMING DETAILS 07/06/04 S 6.7 FRAMING DETAILS 07/06/04 S 7.1 FRAMING DETAILS 07/06/04 FOUNDATION PLAN 07/06/04 -- FLOOR FRAMING PLAN 07/06/04 -- ROOF FRAMING PLAN 07/06/04 S 5.1 FOUNDATION DETAILS 07/06/04 S 5.2 FOUNDATION DETAILS 07/06/04 S 6.1 FRAMING DETAILS 07/06/04 S 6.2 FRAMING DETAILS 07/06/04 S 6.3 FRAMING DETAILS 07/06/04 S 6.4 FRAMING DETAILS 07/06/04 S 6.5 FRAMING DETAILS 07/06/04 Page 1 of 3 FOUNTAIN HILLS CIVIC CENTER PHASE II 'ALDER List of Design Development Documents 7/29/2004 ORIGINAL LAST DISCIPLINE DOCUMENT REVISION REVISION / NUMBER DESCRIPTION / TITLE ISSUE DATE DATE NUMBER DRAWINGS ARCHITECTURAL: SmithGroup A 0.1 ARCHITECTURAL GENERAL NOTES AND SYMBOLS 07/29/04 A 0.2 ARCHITECTURAL ABBREVIATIONS & DIMENSIONING CONVENTIONS 07/29/04 A 0.3 TYPICAL MOUNTING HEIGHTS & CONFIGURATION DIAGRAMS 07/29/04 A 0.4 TYPICAL RULES FOR DETERMINING MOUNTING LOCATIONS 07/29/04 A 0.5 TYPICAL REFLECTED CEILING PLAN & LOCATIONS & CONFIGURATIONS 07/29/04 A 1.1 ARCHITECTURAL SITE PLAN 07/29/04 A 2.1 ARCHITECTURAL FLOOR PLAN LEVEL ONE 05/11/04 07/29/04 2 A 2.2 ARCHITECTURAL FLOOR PLAN LEVEL TWO 05/11/04 07/29/04 2 A 2.3 ROOF PLAN 07/29/04 A 3.1 REFLECTED CEILING PLAN LEVEL ONE 07/29/04 A 3.2 REFLECTED CEILING PLAN LEVEL TWO 07/29/04 A 4.1 BUILDING ELEVATIONS 07/06/04 A 4.1a ELEVATIONS ALTERNATE SOUTH & WEST 05/11/04 A 4.1.1 BUILDING ELEVATIONS 07/29/04 A 4.1.2 BUILDING ELEVATIONS 07/29/04 A 4.2.1 BUILDING SECTIONS 07/06/04 07/29/04 1 A 4.2a ELEVATIONS ALTERNATE NORTH & EAST 05/11/04 A 4.3 BUILDING SECTIONS 05/11/04 A 4.3.1 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.2 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.3 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.4 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.5 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.6 WALL SECTIONS 07/29/04 A 4.4.1 WALL SECTION STAIR 1 07/29/04 A 4.4.2 WALL SECTION STAIR 2 07/29/04 A 4.5.1 WALL SECTIONS ELEVATOR 07/29/04 A 5.2.1 EXTERIOR DETAILS 07/29/04 A 5.2.2 EXTERIOR DETAILS 07/29/04 A 5.2.3 EXTERIOR DETAILS 07/29/04 A 5.2.4 EXTERIOR DETAILS 07/29/04 A 5.3.1 EXTERIOR WINDOW FRAME ELEVATIONS 07/29/04 A 5.3.2 EXTERIOR FRAME ELEVATIONS 07/29/04 A 6.1.1 ENLARGED STAIR PLAN 07/29/04 A 6.1.2 STAIR DETAILS 07/29/04 A 6.2.1 ELEVATOR PLANS AND DETAILS 07/29/04 A 7.1.1 ENLARGED RESTROOM PLANS 07/29/04 A 8.1.1 ENLARGED INTERIOR ELEVATIONS 07/29/04 A 9.2.1 PARTITION TYPES AND NOTES 07/29/04 A 9.2.2 TYPICAL PARTITION DETAILS 07/29/04 A 9.2.3 TYPICAL PARTITION DETAILS 07/29/04 A 9.3.1 DOOR AND FRAME SCHEDULE 07/29/04 A 9.3.2 FRAME TYPES, DOOR TYPES, AND DETAILS 07/29/04 A 9.4.1 CEILING DETAILS 07/29/04 A 9.6.1 MILLWORK DETAILS COURTROOM 07/29/04 A 9.6.2 MILLWORK DETAILS RECEPTION DESK 07/29/04 A 9.6.3 MILLWORK DETAILS DAIS 07/29/04 A 9.6.4 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9.6.5 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9.9.1 MISCELLANEOUS DETAILS 07/29/04 A 9.9.2 MISCELLANEOUS DETAILS 07/29/04 AF 2.1 FURNITURE PLAN LEVEL ONE 07/06/04 07/29/04 1 AF 2.2 FURNITURE PLAN LEVEL TWO 07/06/04 07/29/04 1 Al 2.1 FINISHES PLAN LEVEL ONE 07/06/04 07/29/04 1 Page 2 of 3 OLDER DISCIPLINE / NUMBER DESCRIPTION / TITLE FOUNTAIN HILLS CIVIC CENTER PHASE II List of Design Development Documents 7/29/2004 ORIGINAL LAST DOCUMENT REVISION REVISION ISSUE DATE DATE NUMBER DRAWINGS Al 2.2 FINISHES PLAN LEVEL TWO 07/06/04 OTHER ELECTRONIC ELEVATIONS 05/18/04 MECHANICAL: SmithGroup M 0.1 MECHANICAL LEGEND AND ABBREVIATIONS 07/29/04 M 1.1 MECHANICAL SITE PLAN 07/29/04 M 2.1 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.2 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.3 MECHANICAL CENTRAL PLANT 07/29/04 M 3.1 MECHANICAL AIR DISTRIBUTION LEVEL ONE 07/29/04 M 3.2 MECHANICAL AIR DISTRIBUTION LEVEL TWO 07/29/04 M 4.1 MECHANICAL SCHEDULES 07/29/04 M 5.1 MECHANICAL CONTROLS 07/29/04 M 8.1 MECHANICAL DETAILS 07/29/04 07/29/04 PLUMBING: SmithGroup P 2.1 PLUMBING PLAN LEVEL ONE 07/29/04 P 2.2 PLUMBING PLAN LEVEL TWO 07/29/04 P 3.1 PLUMBING SCHEDULES 07/29/04 P 4.1 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 4.2 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 5.1 PLUMBING DETAILS 07/29/04 07/29/04 FIRE PROTECTION: SmithGroup FP 2.1 MECHANICAL FIRE PROTECTION PLAN LEVEL ONE 07/29/04 FP 2.2 FIRE PROTECTION PLAN LEVEL TWO 07/29/04 FP 3.1 FIRE PROTECTION DETAILS 07/29/04 07/29/04 ELECTRICAL: SmithGroup E. 0 ELECTRICAL COVER SHEET 07/29/04 E. 1 ELECTRICAL SITE PLAN 07/29/04 E 2.1 ELECTRICAL POWER PLAN LEVEL ONE 07/29/04 E 2.2 ELECTRICAL POWER PLAN LEVEL TWO 07/29/04 E 3.1 ELECTRICAL LIGHTING PLAN LEVEL ONE 07/29/04 E 3.2 ELECTRICAL LIGHTING PLAN LEVEL TWO 07/29/04 E 4.1 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL ONE 07/29/04 E 4.2 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL TWO 07/29/04 E 5.1 ELECTRICAL ONE LINE DIAGRAM 07/29/04 E 6.1 ELECTRICAL PANEL SCHEDULES 07/29/04 SPECIFICATIONS: SmithGroup DIVISION 15 MECHANICAL NARRATIVE 05/11/04 DIVISION 16 ELECTRICAL NARRATIVE 05/11/04 IN 07/29/04 Page 3 of 3 Fountain Hills Civic Center Phase II Fountain Hills, AZ Guaranteed Maximum Pricing Proposal Submitted To Town of Fountain Hills Owner SmithGroup Architects Submitted By Holder Construction Company August 11, 2004 (Revised September 10, 2004) Fountain Hills Civic Center Phase 11 Guaranteed Maximum Pricing Proposal August 11, 2004 (Revised September 10, 2004) TABLE OF CONTENTS 1. Project Summary 2. Budget Status Update 3. Clarifications 4. Detailed Estimate 5. Exhibit E 6. Schedule 7. Alternates HOLDER Fountain Hills Civic Center Phase II GUARANTEED MAXIMUM PRICING PROPOSAL PROJECT SUMMARY September 10, 2004 Civic Center Phase 11 FY 2004-2005 Adopted Budget Amount $5,421,700 Current Pricing without contingencies $5,176,492 Design/ Preconstruction Contingency $124,080 Construction Contingency $123,451 Guaranteed Maximum Pricing Proposal $5,424,023 Over/ (Under) Control Budget $2,323 Additional Program Services Utility Charges $35,000 Administration / Inspection $22,250 $57,250 Alternates - not selected at this time Furniture Parking Canopies Ave. of the Fountains Extended East Parking Lot Note: Pricing is based on Clarifications dated September 10, 2004. J �Q o O o a a U w a - a p . � f0 df�lN Oap t'f O1 t0 N r ^ D O � Slmm OOm S m m tmV 00AO S SO OI O O OI O n N O M N m !H Ml k g W Oi .-m l7N Ili Z W O 10 fm N N p� A N S tp n N S N O 10 A m N S `N w IJ V ui c ec f0 h oN o 0 0 0 oloN oN o oloN w o 0 0 0 olop oN o 0 0 0 o a o 0 0 0 0 ofw oNl op op olw p o ON O O O O O N Op O O _ ON Op 0 0 0 0 0 M Op O O O O O O O O O O O O O O pp O O n NOI OI NOO H N M °OiOOONIOmr NSSM 1^ m�O .,PPtmm OSOn m A mNmOI OOOOOI lhM SN N 000 MC7N �-ON� ON�Yf N W fV d� MGN OO' •-� NN�9 CJ OO �M NCO N N OO °Ol^pO �OO� IlI N O .SOI N S NN °UCI Om--N -nIt e OO A°� mNbO000� CC CpCD all. l� . m 00 A p N N p N p t0 O) H VC t0 N M OOiOOONi Smr �MMS pp �m�O f0tm0 S00ml tOV COA OOSScli N N ONN Q S 8 Np ONE COIN py y' wN0 CICN 00' �-•-N N�'f 000 N fV aG O Ui6 o .- H A N f�l S^ °I m O lH OI N N N d O N N N °1 O OI r ^y m 10N. O N d n N M N pOi N m b N 4 '- N N A C) A fV tG w Nd O N f0 A W N t7 tNf m w m Ol G N� N N nN � Lu d Q N 'a O a i N N � H � d U N U W W j n pC3 V:)ca c N a Z mm W S N A C W U It O O 0 C U FC9 N m` m u_ .5 2L) m Z Q Q U m 6m C O j V 2 U 0O W fA.2 xA `IimN 23 N t•I V VJ W 0 0 0 0 0 0 � 7 u_ it N N N N A w a 8 m E u 4 o � m o H y i y_ 2 g : Z E N 3~ 2 m N m oP m Y oa ma a- rn .m --�_ i° P p `o E c w N J < a D10 S W W(:1iCU-�OQaUUO E 0- N =W V _O `LLa F W No HLL 3 Nt7 Ntp 0000 H �N t7 NtOn °I O W «00000 �� JN = N U00 (7�N D J O S S I'l M N �- d OO f d d d d v W t0 ID W O O J n �% aC ` /\ CL \ § >« | E7 _ K� u b /§ k\ ] 27 22 E8 §k ) §2 .t!( za ;) ��k� ! ] /S \� kk)k �) 0- � } k )Cc k / IL _ /)\ J )!) ) {$ ; � Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ Auqust 11 2004 (Revised Sept 10 2004) Clarifications AUGUST 11, 2004 (REVISED SEPTEMBER 10, 2004) The following pricing is based upon the Design Development drawings produced by SmithGroup, Inc and dated July 29, 2004. PURPOSE & INTENT The intent of the clarifications is to provide a supplemental scope design and cost control guide. They are included to further the "Team's" understanding of what is included in the scope of this project based on Holder Construction Company's interpretation of the design intent. The specifications dated July 29, 2004 have been referenced and incorporated as they pertain to this project. - Since cost control is largely the result of scope control, we have clarified and elaborated on the basis for the Guaranteed Maximum Pricing. GENERAL CLARIFICATIONS 1. Pricing is based on an eight (8) month construction schedule. 2. All manufacturers referenced in the following clarifications are included as a means to suggest the level of function and quality assumed in the pricing. Scope and pricing will be updated as design documents become available for pricing. 3. Permits and fees required by the Town of Fountain Hills are not included. 4. Sewer, transportation, or water impact fees are not included. 5. The Limited Geotechnical Investigation prepared by Ricker, Atkinson, McBee and Associates, Inc. and dated January 29, 2004 was used in the preparation of this pricing. 6. A Registered soils engineer to perform testing and inspections is not included. 7. A two (2) year warranty is included. 8. A payment and performance bond is included. 9. Costs associated with Building permit is not included. Page 1 of 14 Holder Fountain Hills Civic Center Phase ll Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004 10. Builder's risk insurance is included. 11. Town of Fountain Hills sales tax is not included. 12. We are currently carrying preconstruction/design and construction contingencies. Project contingencies are at the sole use of the contractor and all unused contingencies will be returned to the Owner at the end of the project. 13. It is assumed that once the design and Guaranteed Maximum Price are reviewed and accepted by the Town Council during the Town Council meeting on September 16, no subsequent reviews of design, other than those required for permitting, will take place. In order to meet the schedule set forth in this proposal, design revisions addressing aesthetic qualities of the project cannot be considered. 14. A filing reorganization and development of a new filing system is not included. 15. In accordance with direction from the Town of Fountain Hills, the areas formerly allocated.to the Senior Center are included as shelled, non -finished spaces. A corrdior from the council chambers to the north stairwell shall be maintained, as well as a unisex restroom along this corridor. 16. The following additional services are included as part of this Guaranteed Maximum Price: a. Construction administration services b. Landscape design services C. Design and preconstruction services based on Town -directed additions to the scope of work 17. The following costs are considered to be "Additional Program Services" and are not carried in the Guaranteed Maximum Pricing: a. Design fees and preconstruction services per the original Preconstruction Phase Agreement b. Utility consumption charges C. Administration and inspection fees d. Program management fees Page 2 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004 01 SITEWORK/SITE UTILITIES 101. Earthwork/ Grading A. Plant and tree salvaging is assumed to be by Owner, therefore any costs associated with this work are not included. B. Excavation, handling or provisions for unsuitable materials, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions of any kind are not included. C. Import and export of soil materials is not included. Excess materials are included as wasted onsite at a location indicated by the civil engineer. 102. Site Utilities A. Relocation and/or removal of existing utilities are not included. B. Demolition and/or removal of existing utilities is not included. C. Work of any kind involving water lines running from Ave. of the Fountains to the existing well to the east of the project site is not included. D. Fire and domestic water shall be connected at locations along La Montana Blvd. and Ave. of the Fountains respectively. 103. Asphalt Paving/ Curb & Gutter/ Striping A. An allowance of $3,000 is included for a monumental sign. The intent of this sign is to serve as the sole identification for the building. Lighted building signage attached to the building is not included. B. Speed tables / speed bumps are not included. C. High traffic driveways are included as 3" asphalt paving over 6" of aggregate base. D. Parking spaces are included as 2" asphalt paving over 4" of aggregate base. 104. Hardscape / Sidewalks A. Two (2) bike racks are included B. Four (4) waste containers are included. Page 3 of 14 Holder Fountain Hills Civic Center Phase ll Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) C. Three (3) precast concrete site benches are included. D. A standard gray concrete "patio" area is included adjacent to the council chambers. A standard gray concrete sidewalk is included from this patio to the hardscaped area at the south main entrance to the building. E. Hardscape at the shelled future entrance at the corner of La Montana and Ave. of the Fountains is not included. F. Concrete hardscape at the north and south entrances are included as a single color with exposed aggregate and a pattern achieved with tooled joints. G. A standard gray sidewalk is included along the east edge of the parking lot from the Avenue of the Fountains to the parking area on the south side of the project. H. It is assumed that all trash will be deposited at an existing location; therefore, no provisions (pads, enclosures, gates, etc.) are included for new trash facilities. Fencing around the retention area at the northeast corner of the site is not included. J. Truncated domes are included as brick red in color. K. All sidewalk along Avenue of the Fountains is included in Alternate #1 and therefore costs are not included as part of this pricing proposal. L. Light bollards are not included at the main south building entrance. M. Radiused seat walls at the south main entrance area are not included. N. Decorative concrete hardscape at the south building entrance driveway is not included. Asphalt paving is included at this location. O. The rolling gate at the Sally Port is included as manually operated. An automatic gate opener is not included. P. A $30,000 allowance is included for design and construction of a fountain at the main building entrance area. 105. Site Lighting / Electrical A. Lighting in the retention area is not included. Page 4 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ Auqust 11 2004 (Revised Seat 10 2004) 106. Landscaping / Irrigation A. Tree fence and other protection for trees / shrubs to remain in place during construction, including installation, maintenance and removal is assumed to be by the Owner, therefore cost associated with this work are not included. B. Removal or planting of palm trees along Ave. of the Fountains is not included. C. Boulders are not included. D. The following quantities are included for various plantings: a. Ocotillo — 14 b. 15-gallon trees — 15 c. 24" box trees — 7 d. 36" box trees — 7 e. 5-gallon shrubs — 180 All other quantities for planted material are included as shown on the drawings. 02 FOUNDATIONS/STRUCTURE 201. Foundations/Slab-on-Grade 202. Building Concrete A. Elevation changes in elevated slab on deck are not included. 203. Structural Steel A. Costs associated with special structural inspections are not included. B. A balcony is not included at the 2nd floor break room. C. A trellis structure at the second floor above the Avenue of the Fountains entrance canopy is not included. D. Four (4) concrete -filled bollards are included. Page 5 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Seat 10 2004) 03 EXTERIOR CONSTRUCTION 301. Exterior Masonry A. Pre -finished metal coping is included at the top of all one and two story masonry walls. Therefore precast concrete coping is not included. B. One -inch (1") thick dimensioned sandstone is included as wrapping the exterior columns full -height. C. Standard masonry flashing details are included. D. All CMU is included as 8 x 8 x 16. 8 x 4 x 16 CMU is not included at any locations. E._ Masonry stem walls below grade are included as standard gray CMU. F. Exterior window sills are included as 8 x 10 x 16 solid, ground face, beveled CMU. Sloped precast concrete sills of any kind are not included. G. The interior side of the masonry wall at the Sally Port is included with a colored, smooth face. The exterior side facing the Avenue of the Fountains is included with a colored, split face. H. A 6'-0" split -face concrete masonry unit wall running from the generator enclosure to the east property line along Ave. of the Fountains is included in the Ave. of the Fountains alternate. Stone is included at the columns supporting canopies at the building entrances only. Stone cladding of the stand-alone trellis structure along the Avenue of the Fountains is not included. 302. Exterior Insulation Finishing System (EIFS) A. EIFS is included as a single trowel application with manufacturer's standard integral color on 1" foam with a sand finish. Custom colors are not included. B. EIFS is not included at underside of canopies. 303. Glass & Glazing A. Medium stile doors with 10" bottom rail and manufacturer's standard hardware is included. Page 6 of 14 Holder Fountain Hills Civic Center Phase ll Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) B. Standard hardware is included as top and bottom pivots, surface mounted closers, 1" diameter x 10" pull, AR Deadlock MS1850s with thumb turn, door bottom sweep, and '/2" threshold. C. Solar gray, low E insulated glass is included at the storefront units at the south entrance and stairwell windows only. D. Punched openings are included as clear glass with Low E. E. Bronze anodized finish is included for all aluminum frames. F. Skylights of any kind are not included. G. Bullet resistant glazing at the exterior windows of the Sheriffs area is not included. 304. Metal Panels / Canopies A. A twenty-two (22) foot diameter, 18-sided segmented dome skylight is included. Segments are included with 6'-0" of rise and two (2) bays of clear insulated low-e with white translucent PVB interlayer laminated glass per segment. B. Suspension of artwork from the dome structure is not included. C. Trellis structures are included as a rectangular steel frame with steel angles at horizontal slots at approximately 8" on center. The main structural frame is included as C-channel steel with the channel facing inward serving as a ledge for the angles. D. The canopies at the south main entrance and north entrance are included as shown on the current drawings. E. A canopy and associated columns at the former Senior Center entrance is not included. 305. Roofing A. The gutter detail for the canopy structures at building entrances is not included. Spray foam roofing will be installed to create a valley for water channeling and run-off into adjacent landscaped areas. A metal panel fascia at these canopies is included. 306. Caulking/Waterproofing A. Standard colors for all caulking and sealants are included. Page 7 of 14 Holder Fountain Hills Civic Center Phase ll Clarifications Fountain Hills, AZ August 11. 2004 (Revised Sept. 10 2004) 04 INTERIOR CONSTRUCTION 401. Interior Masonry 402. Miscellaneous Steel / Stairs A. The south lobby stair handrail is included as steel mesh as shown in details 20 — 24 on sheet A6.1.2 in lieu of ornamental glass handrail. 403. Drywall Systems A. A Level 4 finish is included at all locations. B. The mechanical screen wall at the roof is included as a standard construction screen wall (3 5/8" 18 Ga. steel studs). Outriggers and setbacks are not included. C. Exterior soffits are included with a gypsum board and paint finish. D. Structure high interior gypsum board walls are included at the Courtroom only. All other interior walls are included as ceiling height partitions. 404. Acoustical Ceiling Tile/ Acoustical Wall Panels A. A total of 270 SF of a standard acoustical wall panels are included in the council chambers room. 405. Painting/Wallcovering A. A total of sixty (60) corner guards are included at high traffic corridors. Corner guards are included as clear plastic surface mounted. Protective wall coverings are not included. B. Water repellant is included at all exterior masonry. C. Water repellant is included at all interior masonry partitions except the holding cells and stairwells. D. Wood veneer behind Council Dais and Judge's bench is not included. 406. Carpet / Resilient Flooring A. Vinyl composition tile (VCT) is included from manufacturer's standard colors. B. VCT cut patterns are not included. Page 8 of 14 Holder Fountain Hills Civic Center Phase II Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept. 10, 2004) C. Carpet is included as carpet tile from manufacturer's standard colors. D. Carpet tile is included at the council chambers in lieu of Marmoleum flooring. 407. Ceramic Tile A. Ceramic tile base is included at all tiled locations. B. Ceramic wall tile is included as 4'-0" above finish floor in all restrooms. C. Ceramic tile cut patterns are not included. D. Ceramic tile is included as thin set. 408. Doors/Frames/Hardware A. Pre -finished White Birch 3'-0" x 7'-0" wood doors in standard 16 Ga. painted hollow metal frames are included at interior locations. B. 14 Ga. hollow metal detention doors with one-sided hardware are included at the holding cells. C. A manual 5'-0" x 10'-0" aluminum rolling grille with cylinder locks and a clear anodized finish is included at the first floor of the south stairway. D. Window blinds integral to the doors are not included. E. Transom panels are not included. 409. Millwork A. Reconstituted quartz counter tops are included at all employee restrooms. B. Architectural Woodwork Institute (AWI) custom grade millwork is included. C. Bullet resistive paneling is not included. D. Plastic laminate and/or wood wall panels are not included over 6" CMU at the following locations: • Judge's bench • Council Dais • Courts reception • DPS reception 1st floor lobby reception 2"d floor reception Page 9 of 14 Holder M Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) E. Wood wrapped door frames are not included. F. Spectator railing is included as 2' x 2' balustrade and 2' x 4' top and bottom rail with a factory finished birch solids. G. Stainless steel countertops are not included. H. Backsplashes at non -vanity counters are not included. 1. Sealer at interior of millwork is not included. J. Locks are included at plastic laminate casework only at the following locations: • 2"d Floor Break room • 2"d Floor Copy/Work/Supply room • 1st Floor Courts Break room 410. Miscellaneous Specialties A. Fire extinguishers are included in semi recessed lockable cabinets. B. Twenty-five (25) 12"w x 18"d x 72"h' lockers are included. C. Two (2) flagpoles are included. D. Certificate of Occupancy signage only is included. All room numbering, way finding, labeling, etc. signage is assumed to be included in Owner's FFE budget. E. Standard 1" aluminum mini blinds are included at all exterior punched openings. F. Standard 1" aluminum mini blinds are included at the following interior locations: • 15t Floor AN Room • 1s' Floor DPS Reception • 1st Floor Court's Reception G. Mecho shades are not included. H. Operable partitions are not included. I. Accordian folding partitions are not included. J. Copy machines are not included. K. Vending machines are not included. Page 10 of 14 Holder Fountain Hills Civic Center Phase II Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) L. Automatic teller machines (ATM) are not included. M. Recessed floor grilles at building entrances are not included. N. Artwork of any kind is not included. 411. Ornamental Metals 412. Interior Glazing A. Bullet resistant glazing is not included at any interior locations. B. Glass handrail at second floor lobby is included as segmented. C. A wall and associated doors between the Vt floor lobby and the Court's reception area is not included. 413. Furnishings & Equipment A. The following items are included in alternate #3 and are therefore not included in this pricing proposal: • Building furnishings • Courtroom benches • Lobby seating • File storage cabinets • Cash registers • Marker boards • Projection screens • Visual display cases • High density file storage • Modular Furniture • Signage • Book cases • Shelving • Tables • File Cabinets • Chairs B. Microwaves, refrigerators, and other kitchen appliances are not included. 05 CONVEYING SYSTEMS 501. Elevators A. Standard cab finishes are included for the elevator. Page 11 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept. 10 2004) B. Birch veneer cab paneling is not included in the elevator. 06 MECHANICAL SYSTEMS 601. Fire Protection A. Dry pipe preaction or gaseous suppression systems are not included. B. Recessed sprinkler heads are not included. C. A fire pump is not included. 602. Plumbing/HVAC/Controls A._ Current pricing for mechanical systems is based on the assumption that this project will be tied into the existing Central Plant located on site. An additional chiller and cooling tower are not included. B. Remote monitoring of the facility is not included. C. Third party commissioning is not included. Commissioning support is included. 07 ELECTRICAL SYSTEMS 701. Electrical A. An allowance of $40,000 is included for audio visual systems. B. An allowance of $24,000 is included for a Duress system. C. Disconnection, removal, transportation, and reconnection of the existing generator at the current Town administration offices is included. Draining of the fuel tank shall be accomplished by running the generator until fuel is expended. 702. Security 703. Data Cabling A. Head -end communication / data equipment is not included. Page 12 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ Auqust 11 2004 (Revised Sept 10 2004) EXCLUSIONS The following items are not included in this pricing: 1. Permits and fees required by the Town of Fountain Hills 2. Sewer, transportation, and water impact fees 3. Registered soils engineer to perform testing and. inspections 4. Costs associated with building permits 5. Town of Fountain Hills sales tax 6. Aesthetic reviews of design after Town Council acceptance of proposal 7. Filing reorganization and development of a new filing system 8. Provisions for plant and tree salvage 9. Excavation, handling or provisions for unsuitable material, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions 10. Import and export of soil materials 11. Relocation and/or removal of existing utilities 12. Work of any kind involving water lines running from Avenue of the Fountains to existing well to the east of the project 13. Demolition and/or removal of existing utilities 14. Lighted building signage attached to the building 15. Speed tables / speed bumps 16. Hardscape at the shelled 'future' entrance at the corner of La Montana and Avenue of the Fountains 17. Fencing around the retention area at the northeast corner of the site 18. Automatic gate opener at Sally Port 19. Lighting in the retention area at northeast corner of the site 20. Light bollards 21. Seat walls at the south main building entrance 22. Patterned concrete in the sough building entry drive 23. Tree fence and other protection for trees / shrubs to remain in place 24. Removal or planting of palm trees 25. Boulders 26. Provisions for dumpster enclosures 27. Elevation changes in elevated slab on deck 28. Costs associated with special structural inspections 29. A balcony and associated trellis at 2"d floor breakroom 30. Exterior bullet resistant glass 31. Precast concrete coping 32. 8x4x16 CMU. 33. Precast concrete sills 34. Stone cladding on columns supporting the trellis along Avenue of the Fountains 35. Custom color EIFS 36. EIFS at underside of canopies 37. Skylights 38. Suspension of artwork from the dome 39. Senior Center canopy and associated columns 40. Gutter at canopies Page 13 of 14 Holder 0! Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept. 10, 2004) 41. Outriggers and setbacks at mechanical screen wall 42. Protective wall covering 43. Wood veneer behind council dais and Judge's bench 44. VCT cut patterns 45. Ceramic tile cut patterns 46. Window blinds integral to the doors 47. Transom panels 48. Bullet resistive paneling 49. Wood wrapped doors 50. Stainless steel countertops 51. Backsplashes at non -vanity counters 52. Sealer at interior of millwork 53. Mecho shades 54. Operable partitions 55. Copy machines 56. Vending machines 57. ATM machines 58. Recessed floor grilles at building entrances 59. Artwork 60. Bullet resistant glazing at interior locations 61. Wall between 15' floor lobby and courts reception 62. Furnishings and equipment 63. Microwaves, refrigerators, and other kitchen appliances 64. Birch veneer cab paneling in the elevator 65. Dry pipe, preaction or gaseous suppression systems 66. Recessed sprinkler heads 67. Fire pump and/or stand pipe 68. An additional chiller and cooling tower 69. Remote monitoring of the facility 70. Third party commissioning 71. Head -end communication / data equipment ALLOWANCE / UNIT PRICES The following lump sum and unit price allowances are included in this pricing. These items will be refined and clarified upon further definition of scope of work. ALLOWANCES Description Value 1. Fountain at main entrance..................................................................................... $30,000 2. Monumental sign...................................................................................................... $3,000 3. Interior signage........................................................................................................ $2,500 4. Audio -Visual Equipment.........................................................................................$40,000 5. 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CD O O D gm J U N C D �^ n O z cn i'. c .. 0 1 O z n O z 1 z G) m z n a cn C. uVi o M N a W N A w C. A N + m O m Q a m O 7 n O O •c C O T v i I c t. v O `/• 0 m c 3 '� 3 CD p'F' O CD N c 0 O 7 C rn N o � a c� m CD O O 1 O d co n N O 3 (D 3 0c) 3 C CD � fl' C 3 y CX HOLDER DISCIPLINE / NUMBER DESCRIPTION / TITLE Exhibit "E" FOUNTAIN HILLS CIVIC CENTER PHASE II List of Drawings and Specifications 7/29/2004 ORIGINAL LAST DOCUMENT REVISION REVISION ISSUE DATE DATE NUMBER DRAWINGS GENERAL: Smith Group G 0.1 INDEX OF DRAWINGS, PROJECT NOTES, MAP, PROJECT TEAM 07/29/04 G 0.2 CODE SUMMARY, CODE COMPLIANCE PLANS LEVELS 1 & 2 07/29/04 CIVIL: Dibble and Associates Consulting Engineers C 0.1 COVER SHEET 07/29/04 C 0.2 NOTES SHEET 07/29/04 C 1.1 SITE & UTILITY SHEET 07/29/04 C 1.2 SITE & UTILITY SHEET 07/29/04 C 2.1 GRADING SHEET 07/29/04 C 2.2 GRADING SHEET 07/29/04 C 3.1 DETAIL SHEET 07/29/04 LANDSCAPE: Laskin & Associates, Inc. LA. 01 COVER SHEET 07/06/04 07/29/04 1 LA. 02 LANDSCAPE DEMO PLAN 07/06/04 07/29/04 1 LA. 03 HARDSCAPE PLAN 07/06/04 07/29/04 1 LA. 04 LANDSCAPE PLAN 07/06/04 07/29/04 1 LA. 05 IRRIGATION PLAN 07/06/04 07/29/04 1 LA. 06 LANDSCAPE LIGHTING PLAN 07/06/04 07/29/04 1 LA. 07 LANDSCAPE LIGHTING DETAILS 07/06/04 07/29/04 1 LA. 08 PLANTING DETAILS 07/06/04 07/29/04 1 LA. 09 IRRIGATION DETAILS 07/06/04 07/29/04 1 LA.10 SPECIFICATIONS 07/06/04 07/29/04 1 STRUCTURAL: Paul Koehler Consulting and Structural Engineers, Inc. S 1.1 GENERAL STRUCTURAL NOTES 07/06/04 07/29/04 1 S 1.2 TYPICAL DETAILS 07/06/04 07/29/04 1 S 2.1 FOUNDATION PLAN 07/29/04 S 2.2 FLOOR FRAMING PLAN 07/29/04 S 2.3 ROOF FRAMING PLAN 07/29/04 S 3.1 FOUNDATION DETAILS 07/29/04 S 3.2 FOUNDATION DETAILS 07/29/04 S 4.1 FRAMING DETAILS 07/29/04 S 4.2 FRAMING DETAILS 07/29/04 S 4.3 FRAMING DETAILS 07/29/04 S 4.4 FRAMING DETAILS 07/29/04 S 4.5 FRAMING DETAILS 07/29/04 S 4.6 FRAMING DETAILS 07/29/04 S 4.7 FRAMING DETAILS 07/29/04 S 5.1 FRAMING DETAILS 07/29/04 S 6.6 FRAMING DETAILS 07/06/04 S 6.7 FRAMING DETAILS 07/06/04 S 7.1 FRAMING DETAILS 07/06/04 -- FOUNDATION PLAN 07/06/04 - FLOOR FRAMING PLAN 07/06/04 ROOF FRAMING PLAN 07/06/04 S 5.1 FOUNDATION DETAILS 07/06/04 S 5.2 FOUNDATION DETAILS 07/06/04 S 6.1 FRAMING DETAILS 07/06/04 S 6.2 S 6.3 FRAMING DETAILS FRAMING DETAILS 07/06/04 07/06/04 S 6.4 FRAMING DETAILS 07/06/04 S 6.5 FRAMING DETAILS 07/06/04 Page 1 of 3 Exhibit "E" FOUNTAIN HILLS CIVIC CENTER PHASE II �WHOLDER List of Drawings and Specifications 7/29/2004 ORIGINAL LAST DISCIPLINE DOCUMENT REVISION REVISION / NUMBER DESCRIPTION / TITLE ISSUE DATE DATE NUMBER DRAWINGS ARCHITECTURAL: SmithGroup A 0.1 ARCHITECTURAL GENERAL NOTES AND SYMBOLS 07/29/04 A 0.2 ARCHITECTURAL ABBREVIATIONS & DIMENSIONING CONVENTIONS 07/29/04 A 0.3 TYPICAL MOUNTING HEIGHTS & CONFIGURATION DIAGRAMS 07/29/04 A 0.4 TYPICAL RULES FOR DETERMINING MOUNTING LOCATIONS 07/29/04 A 0.5 TYPICAL REFLECTED CEILING PLAN & LOCATIONS & CONFIGURATIONS 07/29/04 A 1.1 ARCHITECTURAL SITE PLAN 07/29/04 A 2.1 ARCHITECTURAL FLOOR PLAN LEVEL ONE 05/11/04 07/29/04 2 A 2.2 ARCHITECTURAL FLOOR PLAN LEVEL TWO 05/11/04 07/29/04 2 A 2.3 ROOF PLAN 07/29/04 A 3.1 REFLECTED CEILING PLAN LEVEL ONE 07/29/04 A 3.2 REFLECTED CEILING PLAN LEVEL TWO 07/29/04 A 4.1 BUILDING ELEVATIONS 07/06/04 A 4.1a ELEVATIONS ALTERNATE SOUTH & WEST 05/11/04 A 4.1.1 BUILDING ELEVATIONS 07/29/04 A 4.1.2 BUILDING ELEVATIONS 07/29/04 A 4.2.1 BUILDING SECTIONS 07/06/04 07/29/04 1 A 4.2a ELEVATIONS ALTERNATE NORTH & EAST 05/11/04 A 4.3 BUILDING SECTIONS 05/11/04 A 4.3.1 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.2 A 4.3.3 WALL SECTIONS WALL SECTIONS 07/06/04 07/06/04 07/29/04 1 07/29/04 1 A 4.3.4 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.5 WALL SECTIONS 07/06/04 07/29/04 1 A 4.3.6 WALL SECTIONS 07/29/04 A 4.4.1 WALL SECTION STAIR 1 07/29/04 A 4.4.2 WALL SECTION STAIR 2 07/29/04 A 4.5.1 WALL SECTIONS ELEVATOR 07/29/04 A 5.2.1 EXTERIOR DETAILS 07/29/04 A 5.2.2 EXTERIOR DETAILS 07/29/04 A 5.2.3 EXTERIOR DETAILS 07/29/04 A 5.2.4 EXTERIOR DETAILS 07/29/04 A 5.3.1 EXTERIOR WINDOW FRAME ELEVATIONS 07/29/04 A 5.3.2 EXTERIOR FRAME ELEVATIONS 07/29/04 A 6.1.1 ENLARGED STAIR PLAN 07/29/04 A 6.1.2 STAIR DETAILS 07/29/04 A 6.2.1 ELEVATOR PLANS AND DETAILS 07/29/04 A 7.1.1 ENLARGED RESTROOM PLANS 07/29/04 A 8.1.1 ENLARGED INTERIOR ELEVATIONS 07/29/04 A 9.2.1 PARTITION TYPES AND NOTES 07/29/04 A 9.2.2 TYPICAL PARTITION DETAILS 07/29/04 A 9.2.3 TYPICAL PARTITION DETAILS 07/29/04 A 9.3.1 DOOR AND FRAME SCHEDULE 07/29/04 A 9.3.2 FRAME TYPES, DOOR TYPES, AND DETAILS 07/29/04 A 9.4.1 CEILING DETAILS 07/29/04 A 9.6.1 MILLWORK DETAILS COURTROOM 07/29/04 A 9.6.2 MILLWORK DETAILS RECEPTION DESK 07/29/04 A 9.6.3 MILLWORK DETAILS DAIS 07/29/04 A 9.6.4 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9.6.5 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9.9.1 MISCELLANEOUS DETAILS 07/29/04 4W A 9.9.2 MISCELLANEOUS DETAILS 07/29/04 AF 2.1 FURNITURE PLAN LEVEL ONE 07/06/04 07/29/04 1 AF 2.2 FURNITURE PLAN LEVEL TWO 07/06/04 07/29/04 1 AI 2.1 FINISHES PLAN LEVEL ONE 07/06/04 07/29/04 1 Page 2 of 3 4WHOLDER DISCIPLINE / NUMBER DESCRIPTION / TITLE Exhibit "E" FOUNTAIN HILLS CIVIC CENTER PHASE II List of Drawings and Specifications 7/29/2004 ORIGINAL LAST DOCUMENT REVISION REVISION ISSUE DATE DATE NUMBER DRAWINGS Al 2.2 FINISHES PLAN LEVEL TWO 07/06/04 OTHER ELECTRONIC ELEVATIONS 05/18/04 MECHANICAL: SmithGroup M 0.1 MECHANICAL LEGEND AND ABBREVIATIONS 07/29/04 M 1.1 MECHANICAL SITE PLAN 07/29/04 M 2.1 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.2 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.3 MECHANICAL CENTRAL PLANT 07/29/04 M 3.1 MECHANICAL AIR DISTRIBUTION LEVEL ONE 07/29/04 M 3.2 MECHANICAL AIR DISTRIBUTION LEVEL TWO 07/29/04 M 4.1 MECHANICAL SCHEDULES 07/29/04 M 5.1 MECHANICAL CONTROLS 07/29/04 M 8.1 MECHANICAL DETAILS 07/29/D4 07/29/04 PLUMBING: SmithGroup P 2.1 PLUMBING PLAN LEVEL ONE 07/29/04 P 2.2 PLUMBING PLAN LEVEL TWO 07/29/04 P 3.1 PLUMBING SCHEDULES 07/29/04 P 4.1 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 4.2 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 5.1 PLUMBING DETAILS 07/29/04 07/29/04 FIRE PROTECTION: SmithGroup FP 2.1 MECHANICAL FIRE PROTECTION PLAN LEVEL ONE 07/29/04 FP 2.2 FIRE PROTECTION PLAN LEVEL TWO 07/29/04 FP 3.1 FIRE PROTECTION DETAILS 07/29/04 07/29/04 ELECTRICAL: SmithGroup E. 0 ELECTRICAL COVER SHEET 07/29/04 E. 1 ELECTRICAL SITE PLAN 07/29/04 E 2.1 ELECTRICAL POWER PLAN LEVEL ONE 07/29/04 E 2.2 ELECTRICAL POWER PLAN LEVEL TWO 07/29/04 E 3.1 ELECTRICAL LIGHTING PLAN LEVEL ONE 07/29/04 E 3.2 ELECTRICAL LIGHTING PLAN LEVEL TWO 07/29/04 E 4.1 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL ONE 07/29/04 E 4.2 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL TWO 07/29/04 E 5.1 ELECTRICAL ONE LINE DIAGRAM 07/29/04 E 6.1 ELECTRICAL PANEL SCHEDULES 07/29/04 SPECIFICATIONS: SmithGroup DIVISION 15 MECHANICAL NARRATIVE 05/11/04 DIVISION 16 ELECTRICAL NARRATIVE 05/11/04 07/29/04 Page 3 of 3 i T U C R LU • a 0 3 U c of J g m 0N C i E I E O U w o a` r a E N a C C O C c p o a g 2 0 $ E 9 pn m E E _c w o e $ o c E m �' s o °' ° ' N g! j ? € L N m IL f H CL w C 0 us cn N n C O In y " N H o? c o a ° 1 N etl - E C7 o C9 U cai a a $° o a c E uu) o OC ••• CD aU a>i (D U ; a E o a U, E E c 3 e o E M 5 c o N -- COL RG -•_-� rn E y _ A N_ O N 3 0' •.-.. 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Fountain Hills Civic Center Phase II List of Alternates Fountain Hills, AZ August 11 2004 (Revised September 8 2004) Town of Fountain Hills Civic Center Phase II List of Alternates I. Avenue of the Fountains Landscape and Hardscape Cost: $191,126.00 Clarifications: 1. The intent of this alternate is that the work included takes place at the same time as construction of the Civic Center Phase II and will not require a separate mobilization to execute. 2. Design fees are included. 3. City sales tax is not included. 4. See Sketch #3 at the end of this section for a graphical description of areas included in this alternate. 5. Demolition of existing curb and asphalt along Avenue of the Fountains is not included. New curb leading into the parking lot area is included in the Civic Center Phase II guaranteed maximum price. 6. New curb and asphalt and patching of existing asphalt along Avenue of the Fountains is not included. 7. Speed tables are not included. 8. Restriping of nineteen (19) parking spaces is included. 9. Removal of palm trees along Avenue of the Fountains is not included. 10. Provisions for plant and tree salvaging are not included. 11. Eighteen (15) 36" box trees are included. 12.The planting of new palm trees is not included. 13. One hundred (100) 1-gallon shrubs are included. Page 1 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills, AZ August 11, 2004 (Revised September 8, 2004) 14. Fifty (50) 5-gallon shrubs are included. 15. Boulders are not included. 16.A split -face integral color 6'-0" tall concrete masonry unit wall is included along Avenue of the Fountains from the east edge of the generator enclosure to the east property line. This wall will be similar to the CMU wall enclosing the generator area of the building. 17. An 8'-0" wide standard gray 3" thick sidewalk is included along Avenue of the Fountains from La Montana to the East property line. 18. Shade structures are not included. 19. Four (4) precast concrete site benches are included. 20.Two (2) precast concrete trash bins are included. 21. An allowance of $20,000 is included for lighting associated with the landscape and hardscape improvements. 22. An allowance of $50,000 is included for artwork. 11114111F 23. Fountains are not included. 24. Site signage is not included. II. Extended East Parking Lot Cost: $206,693.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. A parking area is included as outlined on sheet A1.1. This includes approximately 45 spaces. 3. Seven (7) pole -mounted parking lot lights are included. Page 2 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills, AZ August 11, 2004 (Revised September 8, 2004) 4. A retention basin is included at the northeast corner of the alternate parking area. 5. Tie-in to the existing storm drain system is included in anticipation of a 2- hour/ 100-year rain event. 6. Landscaping is included only in the median in the middle of the alternate parking lot as outlined on sheet A1.1. 7. Design fees are included. III. Furniture Haworth Cost: $436,728.00 Herman Miller Cost: $491,216.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. Private office, open workspace, conference room, breakroom, and general building furnishings are included. 3. Projection screens, markerboards, and visual display boards are included. 4. An allowance of $12,500 is included for interior signage beyond certificate of occupancy. This includes basic room identification and way finding. 5. Art work is not included. IV. Parking Canopies Cost: $215,817 ('.1arifirntinnc- 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. Page 3 of 4 Holder Fountain Hills Civic Center Phase 11 List of Alternates Fountain Hills, AZ August 11, 2004 (Revised September 8, 2004) 2. Parking canopies are included as steel cantilevered structures. Forty-six (46) vertical support elements are included with a 4' x 4' x 3' footing for each vertical support. 3. A total of 10,854 SF of covered area is included. This entails all sixty- seven (67) parking spaces currently shown in the parking area. 4. Construction of the parking canopy consists of all structural steel members. Masonry work or ornamental metals are not included. 5. The roof of the canopies are included as painted corrugated metal decking with no gutters or downspouts. Water shall drain directly off of the structure itself. 6. Tenemic painting of the canopies is included. 7. A-$20,000 allowance is included for the installation of lighting underneath the canopy structures. Page 4 of 4 Holder CD 3 Q m 0 N O O A C? A W D tigtr+N, e aKFy�q� } r � 7-0 vNAm CD A cn f cn u / -n CD CD ti G ra SAC i35- 1 0 It O a 0) CO O �I C O Y O R. d a U) LO (00 000 COO M Cl) n 0) tt IT It 00 N CO M r M r N c N O_ 7 U 3 ro U L_ 3 C O N d N N N Q U U N Q O O C C U U 0 U c0 5.0 I >, co cao 0 7'- 00 75 70 U -0 -00 o m d -00 -00 `° a 0) -2U O N (C C C N cc 0 0 U>> wCA(A a Q U 2 d 7 v a U U N N U N (n (n N O 00 M M O- M M Cl) 00 r � O CC7 (A r- Cf) 00 CA CO N -li r to O C O LL �� Y N m p (!) 0 U) C LL ai2 m-0 o O m 2 m U �c owww 0 o o Q) 0 � U) 2 3c Sc 00 U rn W LU W OC UI fn (n (n N (n Nca d fn M N O M M M O O O V V CD C00 - Ln LO O N rIli O O N M f- �t N N E 3 O 0 a U) C E 0) cC 0 co N 0) 00 ��Us i=3: _ E O U 0 c° 0 U m cn ti cz p��C70 U>0 0 roC7 N C O U O 4) c c 0 U 7 i y C O U `m 2 0 2 v O O N Ey i C7 EXHIBIT 1 [Allowance Items] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.vldoc 9.10.2004-1 Town of Fountain Hills Civic Center Phase II Guaranteed Maximum Price Proposal — Statement of Allowances September 10, 2004 ALLOWANCES / UNIT PRICES The following lump sum and unit price allowances are included in the Guaranteed Maximum Price proposal dated September 10, 2004. These items will be refined and clarified upon further definition of scope of work. ALLOWANCES Description Value 1. Fountain at main entrance...................................................................................... $30,000 2. Monumental sign......................................................................................................$3,000 3. Interior signage......................................................................................................... $2,500 4. Audio -Visual Equipment.........................................................................................$40,000 5. Duress System....................................................................................................... $24,000 Page 1 of 1 11 EXHIBIT 2 [Assumptions and Clarifications] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v2.doc 9.10.2004-1 Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) Clarifications AUGUST 11, 2004 (REVISED SEPTEMBER 10, 2004) The following pricing is based upon the Design Development drawings produced by SmithGroup, Inc and dated July 29, 2004. PURPOSE & INTENT The intent of the clarifications is to provide a supplemental scope design and cost control guide. They are included to further the "Team's" understanding of what is included in the scope of this project based on Holder Construction Company's interpretation of the design intent. The specifications dated July 29, 2004 have been referenced and incorporated as they pertain to this project. Since cost control is largely the result of scope control, we have clarified and elaborated on the basis for the Guaranteed Maximum Pricing. GENERAL CLARIFICATIONS 0 1. Pricing is based on an eight (8) month construction schedule. C 2. All manufacturers referenced in the following clarifications are included as a means to suggest the level of function and quality assumed in the pricing. Scope and pricing will be updated as design documents become available for pricing. 3. Permits and fees required by the Town of Fountain Hills are not included. 4. Sewer, transportation, or water impact fees are not included. 5. The Limited Geotechnical Investigation prepared by Ricker, Atkinson, McBee and Associates, Inc. and dated January 29, 2004 was used in the preparation of this pricing. 6. A Registered soils engineer to perform testing and inspections is not included. 7. A two (2) year warranty is included. 8. A payment and performance bond is included. 9. Costs associated with Building permit is not included. Page 1 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004 10. Builder's risk insurance is included. 11. Town of Fountain Hills sales tax is not included. 12. We are currently carrying preconstruction/design and construction contingencies. Project contingencies are at the sole use of the contractor and all unused contingencies will be returned to the Owner at the end of the project. 13. It is assumed that once the design and Guaranteed Maximum Price are reviewed and accepted by the Town Council during the Town Council meeting on September 16, no subsequent reviews of design, other than those required for permitting, will take place. In order to meet the schedule set forth in this proposal, design revisions addressing aesthetic qualities of the project cannot be considered. 14. A filing reorganization and development of a new filing system is not included. 15. In accordance with direction from the Town of Fountain Hills, the areas formerly allocated -to the Senior Center are included as shelled, non -finished spaces. A corrdior from the council chambers to the north stairwell shall be maintained, as well as a unisex restroom along this corridor. 16. The following additional services are included as part of this Guaranteed Maximum Price: • a. Construction administration services b. Landscape design services C. Design and preconstruction services based on Town -directed additions to the scope of work 11 17. The following costs are considered to be "Additional Program Services" and are not carried in the Guaranteed Maximum Pricing: a. Design fees and preconstruction services per the original Preconstruction Phase Agreement b. Utility consumption charges C. Administration and inspection fees d. Program management fees Page 2 of 14 Holder 14 Fountain Hills Civic Center Phase I/ Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept 10 2004 01 SITEWORK/SITE UTILITIES 101. Earthwork/ Grading A. Plant and tree salvaging is assumed to be by Owner, therefore any costs associated with this work are not included. B. Excavation, handling or provisions for unsuitable materials, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions of any kind are not included. C. Import and export of soil materials is not included. Excess materials are included as wasted onsite at a location indicated by the civil engineer. 102. Site Utilities A. Relocation and/or removal of existing utilities are not included. B. Demolition and/or removal of existing utilities is not included. C. Work of any kind involving water lines running from Ave. of the Fountains to the existing well to the east of the project site is not included. D. Fire and domestic water shall be connected at locations along La Montana Blvd. and Ave. of the Fountains respectively. 103. Asphalt Paving/ Curb & Gutter/ Striping A. An allowance of $3,000 is included for a monumental sign. The intent of this sign is to serve as the sole identification for the building. Lighted building signage attached to the building is not included. B. Speed tables / speed bumps are not included. C. High traffic driveways are included as 3" asphalt paving over 6" of aggregate base. D. Parking spaces are included as 2" asphalt paving over 4" of aggregate base. 104. Hardscape / Sidewalks A. Two (2) bike racks are included B. Four (4) waste containers are included. Page 3 of 14 Holder 4W Fountain Hills Civic Center Phase // Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) C. Three (3) precast concrete site benches are included. D. A standard gray concrete "patio" area is included adjacent to the council chambers. A standard gray concrete sidewalk is included from this patio to the hardscaped area at the south main entrance to the building. E. Hardscape at the shelled future entrance at the corner of La Montana and Ave. of the Fountains is not included. F. Concrete hardscape at the north and south entrances are included as a single color with exposed aggregate and a pattern achieved with tooled joints. G. A standard gray sidewalk is included along the east edge of the parking lot from the Avenue of the Fountains to the parking area on the south side of the project. H. It is assumed that all trash will be deposited at an existing location; therefore, no provisions (pads, enclosures, gates, etc.) are included for new trash facilities. Fencing around the retention area at the northeast corner of the site is not included. J. Truncated domes are included as brick red in color. K. All sidewalk along Avenue of the Fountains is included in Alternate #1 and therefore costs are not included as part of this pricing proposal. L. Light bollards are not included at the main south building entrance. M. Radiused seat walls at the south main entrance area are not included. N. Decorative concrete hardscape at the south building entrance driveway is not included. Asphalt paving is included at this location. O. The rolling gate at the Sally Port is included as manually operated. An automatic gate opener is not included. P. A $30,000 allowance is included for design and construction of a fountain �at the main building entrance area. 105. Site Lighting / Electrical A. Lighting in the retention area is not included. Page 4 of 14 Holder CM Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) 106. Landscaping / Irrigation A. Tree fence and other protection for trees / shrubs to remain in place during construction, including installation, maintenance and removal is assumed to be by the Owner, therefore cost associated with this work are not included. 3 C D Removal or planting of palm trees along Ave. of the Fountains is not included. Boulders are not included. The following quantities are included for various plantings: a. Ocotillo — 14 b. 15-gallon trees — 15 c. 24" box trees — 7 d. 36" box trees — 7 e. 5-gallon shrubs — 180 All other quantities for planted material are included as shown on the drawings. 02 FOUNDATIONS/STRUCTURE 201. Foundations/Slab-on-Grade 202. Building Concrete A. Elevation changes in elevated slab on deck are not included. 203. Structural Steel A. Costs associated with special structural inspections are not included. B. A balcony is not included at the 2"d floor break room. C. A trellis structure at the second floor above the Avenue of the Fountains entrance canopy is not included. D. Four (4) concrete -filled bollards are included. Page 5 of 14 Holder E. Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) 03 EXTERIOR CONSTRUCTION 301. Exterior Masonry A. Pre -finished metal coping is included at the top of all one and two story masonry walls. Therefore precast concrete coping is not included. B. One -inch (1") thick dimensioned sandstone is included as wrapping the exterior columns full -height. C. Standard masonry flashing details are included. D. All CMU is included as 8 x 8 x 16. 8 x 4 x 16 CMU is not included at any locations. E._ Masonry stem walls below grade are included as standard gray CMU. F. Exterior window sills are included as 8 x 10 x 16 solid, ground face, beveled CMU. Sloped precast concrete sills of any kind are not included. G. The interior side of the masonry wall at the Sally Port is included with a colored, smooth face. The exterior side facing the Avenue of the Fountains is included with a colored, split face. H. A 6'-0" split -face concrete masonry unit wall running from the generator enclosure to the east property line along Ave. of the Fountains is included in the Ave. of the Fountains alternate. I. Stone is included at the columns supporting canopies at the building entrances only. Stone cladding of the stand-alone trellis structure along the Avenue of the Fountains is not included. 302. Exterior Insulation Finishing System (EIFS) A. EIFS is included as a single trowel application with manufacturer's standard integral color on 1" foam with a sand finish. Custom colors are not included. B. EIFS is not included at underside of canopies. 303. Glass & Glazing A. Medium stile doors with 10" bottom rail and manufacturer's standard hardware is included. Page 6 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) B. Standard hardware is included as top and bottom pivots, surface mounted closers, 1" diameter x 10" pull, AR Deadlock MS1850s with thumb turn, door bottom sweep, and'/2" threshold. C. Solar gray, low E insulated glass is included at the storefront units at the south entrance and stairwell windows only. D. Punched openings are included as clear glass with Low E. E. Bronze anodized finish is included for all aluminum frames. F. Skylights of any kind are not included. G. Bullet resistant glazing at the exterior windows of the Sheriffs area is not included. 304. Metal Panels / Canopies A. A twenty-two (22) foot diameter, 18-sided segmented dome skylight is included. Segments are included with 6'-0" of rise and two (2) bays of clear insulated low-e with white translucent PVB interlayer laminated glass per segment. B. Suspension of artwork from the dome structure is not included. C. Trellis structures are included as a rectangular steel frame with steel angles at horizontal slots at approximately 8" on center. The main structural frame is included as C-channel steel with the channel facing inward serving as a ledge for the angles. D. The canopies at the south main entrance and north entrance are included as shown on the current drawings. E. A canopy and associated columns at the former Senior Center entrance is not included. 305. Roofing A. The gutter detail for the canopy structures at building entrances is not -included. Spray foam roofing will be installed to create a valley for water channeling and run-off into adjacent landscaped areas. A metal panel fascia at these canopies is included. 306. Caulking/Waterproofing A. Standard colors for all caulking and sealants are included. Page 7 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) 04 INTERIOR CONSTRUCTION 401. Interior Masonry 402. Miscellaneous Steel / Stairs A. The south lobby stair handrail is included as steel mesh as shown in details 20 — 24 on sheet A6.1.2 in lieu of ornamental glass handrail. 403. Drywall Systems A. A Level 4 finish is included at all locations. B. The mechanical screen wall at the roof is included as a standard construction screen wall (3 5/8" 18 Ga. steel studs). Outriggers and setbacks are not included. C. Exterior soffits are included with a gypsum board and paint finish. D. Structure high interior gypsum board walls are included at the Courtroom only. All other interior walls are included as ceiling height partitions. 404. Acoustical Ceiling Tile/ Acoustical Wall Panels A. A total of 270 SF of a standard acoustical wall panels are included in the council chambers room. 405. Painting/Wallcovering A. A total of sixty (60) corner guards are included at high traffic corridors. Corner guards are included as clear plastic surface mounted. Protective wall coverings are not included. B. Water repellant is included at all exterior masonry. C. Water repellant is included at all interior masonry partitions except the holding cells and stairwells. D. -Wood veneer behind Council Dais and Judge's bench is not included. 406. Carpet / Resilient Flooring A. Vinyl composition tile (VCT) is included from manufacturer's standard colors. B. VCT cut patterns are not included. Page 8 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept. 10 2004) C. Carpet is included as carpet tile from manufacturer's standard colors. D. Carpet tile is included at the council chambers in lieu of Marmoleum flooring. 407. Ceramic Tile A. Ceramic tile base is included at all tiled locations. B. Ceramic wall tile is included as 4'-0" above finish floor in all restrooms. C. Ceramic tile cut patterns are not included. D. Ceramic tile is included as thin set. 408. Doors/Frames/Hardware A. Pre -finished White Birch 3'-0" x 7'-0" wood doors in standard 16 Ga. painted hollow metal frames are included at interior locations. B. 14 Ga. hollow metal detention doors with one-sided hardware are 41 included at the holding cells. C. A manual 5'-0" x 10'-0" aluminum rolling grille with cylinder locks and a clear anodized finish is included at the first floor of the south stairway. D. Window blinds integral to the doors are not included. E. Transom panels are not included. MISIMMAYME SM. A. Reconstituted quartz counter tops are included at all employee restrooms. B. Architectural Woodwork Institute (AWI) custom grade millwork is included. C. Bullet resistive paneling is not included. D. Plastic laminate and/or wood wall panels are not included over 6" CMU at the following locations: • Judge's bench • Council Dais • Courts reception DPS reception • 151 floor lobby reception • 2"d floor reception Page 9 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) E. Wood wrapped door frames are not included. F. Spectator railing is included as 2' x 2' balustrade and 2' x 4' top and bottom rail with a factory finished birch solids. G. Stainless steel countertops are not included. H. Backsplashes at non -vanity counters are not included. I. Sealer at interior of millwork is not included. J. Locks are included at plastic laminate casework only at the following locations: • 2nd Floor Break room • 2"d Floor Copy/Work/Supply room _0 1s' Floor Courts Break room 410. Miscellaneous Specialties A. Fire extinguishers are included in semi recessed lockable cabinets. B. Twenty-five (25) 12"w x 18"d x 72"h' lockers are included. C. Two flagpoles (2) are included. D. Certificate of Occupancy signage only is included. All room numbering, way finding, labeling, etc. signage is assumed to be included in Owner's FFE budget. E. Standard 1" aluminum mini blinds are included at all exterior punched openings. F. Standard 1" aluminum mini blinds are included at the following interior locations: • 1st Floor AN Room • 1st Floor DPS Reception • 1st Floor Court's Reception - G. Mecho shades are not included. H. 'Operable partitions are not included. I. Accordian folding partitions are not included. J. Copy machines are not included. _ K. Vending machines are not included. Page 10 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept 10 2004) L. Automatic teller machines (ATM) are not included. M. Recessed floor grilles at building entrances are not included. N. Artwork of any kind is not included. 411. Ornamental Metals 412. Interior Glazing A. Bullet resistant glazing is not included at any interior locations. B. Glass handrail at second floor lobby is included as segmented. C._ A wall and associated doors between the 15' floor lobby and the Court's reception area is not included. 413. Furnishings & Equipment A. The following items are included in alternate #3 and are therefore not included in this pricing proposal: • Building furnishings • Courtroom benches • Lobby seating • File storage cabinets • Cash registers • Marker boards • Projection screens • Visual display cases • High density file storage • Modular Furniture • Signage • Book cases. • Shelving • Tables • File Cabinets • Chairs B. Microwaves, refrigerators, and other kitchen appliances are not included. 05 CONVEYING SYSTEMS 501. Elevators A. Standard cab finishes are included for the elevator. Page 11 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11, 2004 (Revised Sept.10 2004) B. Birch veneer cab paneling is not included in the elevator. 06 MECHANICAL SYSTEMS 601. Fire Protection A. Dry pipe preaction or gaseous suppression systems are not included. B. Recessed sprinkler heads are not included. C. A fire pump is not included. 602. Plumbing/HVAC/Controls A. Current pricing for mechanical systems is based on the assumption that this project will be tied into the existing Central Plant located on site. An additional chiller and cooling tower are not included. B. Remote monitoring of the facility is not included. C. Third party commissioning is not included. Commissioning support is included. 07 ELECTRICAL SYSTEMS 701. Electrical A. An allowance of $40,000 is included for audio visual systems. B. An allowance of $24,000 is included for a Duress system. C. Disconnection, removal, transportation, and reconnection of the existing generator at the current Town administration offices is included. Draining of the fuel tank shall be accomplished by running the generator until fuel is expended. 702. Security 703. Data Cabling A. Head -end communication / data equipment is not included. Page 12 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) EXCLUSIONS The following items are not included in this pricing: 1. Permits and fees required by the Town of Fountain Hills 2. Sewer, transportation, and water impact fees 3. Registered soils engineer to perform testing and. inspections 4. Costs associated with building permits 5. Town of Fountain Hills sales tax 6. Aesthetic reviews of design after Town Council acceptance of proposal 7. Filing reorganization and development of a new filing system 8. Provisions for plant and tree salvage 9. Excavation, handling or provisions for unsuitable material, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions 10. Import and export of soil materials 11. Relocation and/or removal of existing utilities 12. Work of any kind involving water lines running from Avenue of the Fountains to existing well to the east of the project 13. Demolition and/or removal of existing utilities 14. Lighted building signage attached to the building 15. Speed tables / speed bumps 16. Hardscape at the shelled `future' entrance at the corner of La Montana and Avenue of the Fountains 17. Fencing around the retention area at the northeast corner of the site 18. Automatic gate opener at Sally Port 19. Lighting in the retention area at northeast corner of the site 20. Light bollards 21. Seat walls at the south main building entrance 22. Patterned concrete in the sough building entry drive 23. Tree fence and other protection for trees / shrubs to remain in place 24. Removal or planting of palm trees 25. Boulders 26. Provisions for dumpster enclosures 27. Elevation changes in elevated slab on deck 28. Costs associated with special structural inspections 29. A balcony and associated trellis at 2"d floor breakroom 30. Exterior bullet resistant glass 31. Precast concrete coping 32. 8x4x16 CMU 33. Precast concrete sills 34. Stone cladding on columns supporting the trellis along Avenue of the Fountains 35. Custom color EIFS 36. EIFS at underside of canopies 37. Skylights 38. Suspension of artwork from the dome 39. Senior Center canopy and associated columns 40. Gutter at canopies Page 13 of 14 Holder Fountain Hills Civic Center Phase ll Clarifications Fountain Hills, AZ August 11 2004 (Revised Sept 10 2004) 41. Outriggers and setbacks at mechanical screen wall 42. Protective wall covering 43. Wood veneer behind council dais and Judge's bench 44. VCT cut patterns 45. Ceramic tile cut patterns 46. Window blinds integral to the doors 47. Transom panels 48. Bullet resistive paneling 49. Wood wrapped doors 50. Stainless steel countertops 51. Backsplashes at non -vanity counters 52. Sealer at interior of millwork 53. Mecho shades 54. Operable partitions 55. Copy machines 56. Vending machines 57. ATM machines 58. Recessed floor grilles at building entrances 59. Artwork 60. Bullet resistant glazing at interior locations 61. Wall between 1 s' floor lobby and courts reception 62. Furnishings and equipment 63. Microwaves, refrigerators, and other kitchen appliances 64. Birch veneer cab paneling in the elevator 65. Dry pipe, preaction or gaseous suppression systems 66. Recessed sprinkler heads 67. Fire pump and/or stand pipe 68. An additional chiller and cooling tower 69. Remote monitoring of the facility 70. Third party commissioning 71. Head -end communication / data equipment ALLOWANCE / UNIT PRICES The following lump sum and unit price allowances are included in this pricing. These items will be refined and clarified upon further definition of scope of work. ALLOWANCES Description Value 1. Fountain at main entrance..................................................................................... $30,000 2. Monumental sign......................................................................................................$3,000 3. Interior signage........................................................................................................ $2,500 4. Audio -Visual Equipment......................................................................................... $40,000 5. Duress System....................................................................................................... $24,000 Page 14 of 14 Holder U EXHIBIT 3 [Schedule of Work] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v2.doc 9.10.2004-1 U C A • al o (Ac E E O U �i 0 a` r �a E co c d O• a c `o H a _ E m a �' c a _c d N O N f C E N C a N c -a 0U 02 t°� E g° F z° • 7 : : qC -a U,0 e RM y • a c N y > o ° E a 2 y O A C7 O o c O N �. S a` u a 0 a ° o 0 o o CL $ o c L) N 0. ° - F xa x u 0 N r 0 U 0 N o o C7 o C to 7 E a` c d a` c C E¢ d L) c F H C U p In,¢ N H N F W •• F C a O a p ; E 3 > > 0 m ~ N • ~ • N ' a • IolLn 0 0 I v v v y 0 z 0 00 C3 (7 t- 0 a I l a i > c`o c w LL I o p U o> O ¢ > ¢ U 0 w w U U O Cl) O N N O O O N N O O O N >,r 'o 0'w o a o 0 0 0 �1 a a v� �'�'�I�!� v o R '� w U U U U'U Ir z z:� J J (09 (07 0 a'a'a,a a'a0 wrn �, 0 0 0 0 ZZp� p �!> a a a:oiluwi'cwn'vwii� wn;oi N O N O O 1QQ� 1Q5 O N� N N O N N t0 O tD (D N N O N c07 O O N N O 0 O O O O O N N O O O O O O Il0 0 0 N O O O Q i i cc) a a j A, m 7 0 > o N F- N O F CL Ow ; o ¢ ♦. c CD N �• E _ y c x a Q U) a y E o ° o (7 0 In ov vm E ao qm 0'Con po : U dE 2 c m N o o a- oa) a moa E y t O a E �E Eoa ; w E p c m .c X E X >o oa¢ (o °Oa tLo E ao` o o a dc E .9 o o o E .0. - $n XE aa U) 7 > ¢ 7 x ¢ X U C o asto ea V a ci p> x7p ¢ a1 -a 0 CN >0 7 7 U¢ {7 C C3 ZN> atUo C O U O _N(Ei 0) � U U z C 4a E7 a) a) .U7 _x a) o> ae> EE o LL w H MO ¢o in ¢ o o 8 Q to ccio O (�7 t7n 2 F cr w y (L U) .. 20 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o o o $ o 0 0 0 0 0 o n n 0 to U N t\ O O tT to O O_ O O O N O m t0 N , O O O c0 C tD �f n O to V to O tD N M to N V tD t0 tD fD tD LO O O O O O Q -• N N N N N N N N N C7 f7 t7 �j t7 (7 th M lh Cl) Cl) (7 W J 0 I E CD U = 3 N 0 E L L 2 a V N C w N 0 o oa?°' LL L...• �a)c� c C 0 UM O U � •C H •5 a v=a LO It m 0 0 0 'd. Z J Z co T N 0 N d w cn 0 T a) 5 2 0 as p iU - i N c co =3 vJ :.L U C m m m E M, i� W 0 0 rn _N C C � E '^ 'E'C`i w E m c N o U h E �. � C c `• m o U c u c E E N N c ar E E c$ e o E 41 o .a .a a ° 0 13 V 4y LL a o m N a O N (� U as (n 00 U. O In$ > y O �. U• LL C N �, oa C LL 3 C C m a N E A ., c _■�1 C N O_ 7 C in U C 7 co = (L 0 c = O O p t U N --- - O a i LL i N O •• c v v 'i Lo = d U 0 0 0 0 0 0 0 01 0 0 c y a F ,al► ��E- >>>� > F-,z i C w U w U U U U 0 0 0 I O cU ep UU V O W to O co : t0�{{ 1 O O O O Z z z z O� lL�O N O N 0 0 0 N N O co N N in co r •>_ V O O' >. 0 o v v 0 0 v v I v v v a r o 0 0 0 o c O o m = win w w� jw'�I c~i c~i o o� 0 O 0 0 o' z zI 0 0 LL co N N COO O O N N M O N O "• In tm U.) o o co o o 0 0 0 0 0 0 o o 0 o N 0 0 0 O �! D O I M r M 't CV O N d ui U) O � E C _ E a � 0j E a c c _ I v rn Q- N E E N 5 d N ,,.. •� N E E m N Q gyp Q d E E E E m E E m U j U U j o tj p N o o �a E Si E d o e 0 p U)c9 c� O o U p` ci a N o U U b E o p o O O qy (n a8 1p O o o V N 0- -0 LLE O o 0 m .d o 0� y _o a o 3 ! 1 o co' c c d _ d o ) y o `. N C7 '" 00 O > N ifl O OO E u (9 o E LL 2 N o E c is 2 n ° a .a ° FF FF a s °� N _ i 3 O V 7 N 0 O UO d o N U N C H y c H U) F- H c cc N U p o l o I co m o n o o N o m o 0 0 o p U R N tD t� CD m O .CD 0 C (z :3 U) LL O m EXHIBIT 4 [Alternate Prices] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v2.doc 9.10.2004-1 C Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) Town of Fountain Hills Civic Center Phase II List of Alternates I. Avenue of the Fountains Landscape and Hardscape Cost: $210,083.00 Clarifications: 1. The intent of this alternate is that the work included takes place at the same time as construction of the Civic Center Phase II and will not require a separate mobilization to execute. 2. Design fees are included. 3. City sales tax is not included. 4. See Sketch #3 at the end of this section for a graphical description of areas included in this alternate. 5. Demolition of existing curb and asphalt along Avenue of the Fountains is not included. New curb leading into the parking lot area is included in the Civic Center Phase II guaranteed maximum price. 6. New curb and asphalt and patching of existing asphalt along Avenue of the Fountains is not included. 7. Speed tables are not included. 8. Restriping of nineteen (19) parking spaces is included. 9. Removal of palm trees along Avenue of the Fountains is not included. 10. Provisions for plant and tree salvaging are not included. 11. EighteeR (1 5` Thirteen (13) 36" box trees are included. 12. The planting of new palm trees is not included. 13. One hundred (100) 1-gallon shrubs are included. Page 1 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) Town of Fountain Hills Civic Center Phase II List of Alternates Avenue of the Fountains Landscape and Hardscape Cost.. $210,083.00 Clarifications: 1. The intent of this alternate is that the work included takes place at the same time as construction of the Civic Center Phase II and will not require a separate mobilization to execute. 2. Design fees are included. 3. City sales tax is not included. 4. See Sketch #3 at the end of this section for a graphical description of areas included in this alternate. %b. 5. Demolition of existing curb and asphalt along Avenue of the Fountains is not included. New curb leading into the parking lot area is included in the Civic Center Phase II guaranteed maximum price. ,�q 6. New curb and asphalt and patching of existing asphalt along Avenue of the Fountains is not included. 7. Speed tables are not included. 8. Restriping of nineteen (19) parking spaces is included. 9. Removal of palm trees along Avenue of the Fountains is not included. 10. Provisions for plant and tree salvaging are not included. 11. Eighteen (15) 36" box trees are included. 12. The planting of new palm trees is not included. 13. One hundred (100) 1-gallon shrubs are included. Page 1 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) 14. Fifty (50) 5-gallon shrubs are included. 15. Boulders are not included. 16.A split -face integral color 6'-0" tall concrete masonry unit wall is included along Avenue of the Fountains from the east edge of the generator enclosure to the east property line. This wall will be similar to the CMU wall enclosing the generator area of the building. 17. An 8'-0" wide standard gray 3" thick sidewalk is included along Avenue of the Fountains from La Montana to the East property line. 18.One 150 SF shade structure is included. 19. Four (4) precast concrete site benches are included. 20. Two (2) precast concrete trash bins are included. 21.An allowance of $20,000 is included for lighting associated with the landscape and hardscape improvements. 22. An allowance of $50,000 is included for artwork. 23. Fountains are not included. 24. Site signage is not included. II. Extended East Parking Lot Cost: $206,693.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. A parking area is included as outlined on sheet A1.1. This includes approximately 45 spaces. 3. Seven (7) pole -mounted parking lot lights are included. Page 2 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) 4. A retention basin is included at the northeast corner of the alternate parking area. 5. Tie-in to the existing storm drain system is included in anticipation of a 2- hour/ 100-year rain event. 6. Landscaping is included only in the median in the middle of the alternate parking lot as outlined on sheet Al. 1. 7. Design fees are included. III. Furniture Haworth Cost: $436,728.00 Herman Miller Cost: $491,216.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. Private office, open workspace, conference room, breakroom, and general building furnishings are included. 3. Projection screens, markerboards, and visual display boards are included. 4. An allowance of $12,500 is included for interior signage beyond certificate of occupancy. This includes basic room identification and way finding. 5. Art work is not included. 6. Delivery and installation shall occur on Friday, July 1, 2005 and Saturday, July 2, 2005 if this option is accepted. Page 3 of 4 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills, AZ August 11, 2004 (Revised September 10, 2004) IV. Parking Canopies Cost: $615,360 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. Parking canopies are included as similar to canopies installed on the existing Civic Center campus. 3. Eighty column supports are included. 4. A total of 10,854 SF of covered area is included. This entails all sixty- seven (67) parking spaces currently shown in the parking area. 5. Tenemic painting of the canopy steel is included. 6. Lighting of any kind is not included. 7. This alternate must be accepted within the next 30 days in order to maintain this pricing. 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O 00 0 0 '- O r N W r- O o r N a0 W w — —— .- — N N (D ? w � N U O to 0 x c 0 N M } O z LU N Q Q Q Z C Q O O O H c >, p Q m m m m z U F- y m 7 7 (n U () O1 8 fn to Vl c M N m Oi l0 H w N cc0 N m N O E �. - E v1 "m m m d m Cl. m 3 m 7 °' - LL E x O O D m Q T D c U U m d FO m= E N FW- C~,1 c o Q N (n m m m C 7 7 m (n �' 2` �` C H N m m a E N O N m �7 o a w 0 0 (n (n m m W>> �' _m U) m m m E m m m cm 61 O O m c O o T >+ - T T (n (n C C N U O N C a d m m E E 0 u v 'c E m N z U a m E m c cLi E E E t m c7i ti m m c m m m O O> N m m m m m cp O O 7 m m m m 10 U (n (n (n (n (n O_ d fn (n J U U O LL (7 !- F- F- d m J d d m m (n U O U m 00 E Ho 0 U— w 0 R � E ;�s 23 O' W o �n c'f V N l") w � N o rn 0 N N } U z w O z z z O U z O L) U cr F z Z O U J Q F O N fD 7 N a 0 F Town of Fountain Hills Civic Center, Phase II September 16, 2004 ©OM= N Smith : Introductions ■ Kitchell CEM ■ Holder Construction Company ■ SmithGroup ■ Design/Build Process CI p UM= X. Smithi. ; Ell Design ■ Site Plan CUITCHELL Design Relationships CAKITCHELL I / I K, Design ■ Elevations `FIT I f Design Elevations ®[all= K Smithy c KITCHELL t 3 C I L Guaranteed Maximum Price • GIVIP = $5,424,023 • Alternates: • Avenue of the Fountains = $210,083 • Extended Parking Lot = $206,693 • Furniture = $436,728 • Parking Canopies Option 1 (cloth) = $615,360 • Parking Canopies Option 2 (metal)= $342,266 [3[DZ=.X.—.SmithGrouP Questions & Answers R� 19 Smith(, roU 1) LI Cost Escalations 7.99% 7.00% s oo°r> 5.00% ❑ACTUAL i�TIMATED 4 00% ! ❑ MONTHLYJ 3.00% 2.00% 2.00% 50 % 44 1.00% 127- 23% 93 0 101 Y 0.00 00 7 0.35°h O_M d--04_ F."4 _ Mar-04.. Apr-04 _..... May-04 ._duo-04- Jul-04 _ 13033= WRAN SmithGrou pI E 61 FIRST AMENDMENT TO DESIGN -BUILD AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND HOLDER CONSTRUCTION GROUP THIS FIRST AMENDMENT TO DESIGN -BUILD AGREEMENT (this "First Amendment") is made as of September 17, 2004, between the Town of Fountain Hills, an Arizona municipal corporation (the "Town") and Holder Construction Group, L.L.C., a Georgia limited liability company d/b/a Holder Construction Company ("Contractor"). RECITALS A. The Town and the Contractor entered into that certain Design -Build Agreement, dated February 18, 2004 (the "Agreement"), for the purpose of construction Civic Center Phase II project (the "Project") for the Town. B. Pursuant to Section 3.3 of the Agreement, the Town and the Contractor may agree upon a guaranteed maximum price and a date of substantial completion for the construction phase of the Project. C. The Town and the Contractor desire to establish the guaranteed maximum price and a date of substantial completion for the construction phase of the Project. NOW, THEREFORE, in consideration of the foregoing recitals and the promises and covenants set forth below, the Town and the Contractor hereby agree as follows: 1. Subsection 1.2(B)(4) of the Agreement is hereby deleted in its entirety and replaced with the following: The Contractor's proposed scope of services, in the form of the Specifications, Division 1, dated July 29, 2004 (the "Scope"), attached hereto and incorporated herein by reference as Exhibit B-1. 2. Section 8.1 of the Agreement is hereby deleted in its entirety. 3. The Contractor's guaranteed maximum price ("GMP") for the Work, including the Cost of the Work as defined in Article 8 of the Agreement (which includes the Construction Phase Fee as set forth in paragraph 7.2(D)) is hereby agreed to be $5,424,023.00. The GMP is the total compensation from the Town to the Contractor for the performance of the Work in accordance with Contract Documents set forth in the Agreement and pursuant to any of the following documents, as applicable: 9196.022.01\Design-Build Agt.ExAl - Amend 1.v4.doc 9.13.2004-1 a. Allowance Items, dated September 10, 2004, one page, attached hereto as Exhibit 1. b. Assumptions and Clarifications, dated August 11, 2004 (revised September 10, 2004), 14 pages, attached hereto as Exhibit 2. C. A Schedule of Work, dated September 10, 2004, two pages, attached hereto as Exhibit 3. d. Alternate Prices, dated August 11, 2004 (revised September 8, 2004), four pages, attached hereto as Exhibit 4. e. Unit Prices, as shown on the Quantity Back -Up, dated September 10, 2004, 1 page, and the Detailed GMP Estimate, dated September 10, 11 pages, both attached hereto as Exhibit 5. 4. The following exhibits are hereby approved and included in the Agreement: a. Exhibit B - Contractor's Guaranteed Maximum Price Proposal b. Exhibit B-1 - Scope C. Exhibit C-1 - List of Schematic Design Documents d. Exhibit C-2 - List of Design Development Documents 5. Exhibit C-3 - List of Construction Documents shall be submitted to the Town for review and approval on or prior to October 25, 2004. 6. The date of Substantial Completion of the Work is June 27, 2005. 7. In all other respects, the Agreement is affirmed and ratified, and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 9196.022.01\Design-Build Agt.ExAI - Amend 1.v4.doc 9.13.2004-1 2 EXECUTED as of the date first set forth above. "Town" "Contractor" TOWN OF FOUNTAIN HILLS, an Arizona HOLD R G ST ION GROUP, L.L.C. municipal corporation a Geo is li ite& is lit company d/b/a Hold Co truc o Co pany By: By: W. J. Nic o s, Ma r Dav> . iller President and Chief Operating Officer ATTEST: I MA :� �,� 9196.022.01\Design-Build Agt.ExA1 -Amend 1.v4.doc 9.13.2004-1 (ACKNOWLEDGMENTS) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) This instrument was acknowledged before me on 2004, by W. J. Nichols, the Mayor of the Town of Fountain Hills, an Arizona municipal corporation, on behalf of the Town of Fountain Hills. I�Iew_'��Q'46�� Notary Public irk and the State of Arizona v OFFICIAL EAL BEVELYN J. BENDER Notary Public • State of Arizona MARICOPA COUNTY STATE OF ss. COUNTY OF (�1 ) This instrument was acknowledged before me on I _2004, by David W. Miller, the President and Chief Operating Officer cl :Holder Construction Group, a Georgia limited liability company d/b/a Holder Construction Cpmpanny/�n %ee alf/of o r Construction Group. J 1) / 1 / ! n / Notary Public State of Arizona Maricopa County Jonelle A K Delgado Expires December 13, 2004 My Commission Expires: 9196,022.01\Design-Build Agt.ExAI - Amend 1.v4.doc 9.13.2004-1 EXHIBIT 1 [Allowance Items] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v4.doc 9.13.2004-1 Town of Fountain Hills Civic Center Phase II Guaranteed Maximum Price Proposal — Statement of Allowances September 10, 2004 ALLOWANCES / UNIT PRICES The following lump sum and unit price allowances are included in the Guaranteed Maximum Price proposal dated September 10, 2004. These items will be refined and clarified upon further definition of scope of work. ALLOWANCES Description Value 1. Fountain at main entrance......................................................................................$30,000 2. Monumental sign...................................................................................................... $3,000 3. Interior signage.........................................................................................................$2,500 4. Audio -Visual Equipment.........................................................................................$40,000 5. Duress System.......................................................................................................$24,000 Page 1 of 1 EXHIBIT 2 [Assumptions and Clarifications] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v4.doc 9.13.2004-1 NW Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) Clarifications AUGUST 11, 2004 (REVISED SEPTEMBER 10, 2004) The following pricing is based upon the Design Development drawings produced by SmithGroup, Inc and dated July 29, 2004. PURPOSE & INTENT The intent of the clarifications is to provide a supplemental scope design and cost control guide. They are included to further the "Team's" understanding of what is included in the scope of this project based on Holder Construction Company's interpretation of the design intent. The specifications dated July 29, 2004 have been referenced and incorporated as they pertain to this project. Since cost control is largely the result of scope control, we have clarified and elaborated on the basis for the Guaranteed Maximum Pricing. GENERAL CLARIFICATIONS 1. Pricing is based on an eight (8) month construction schedule. 2. All manufacturers referenced in the following clarifications are included as a means to suggest the level of function and quality assumed in the pricing. Scope and pricing will be updated as design documents become available for pricing. 3. Permits and fees required by the Town of Fountain Hills are not included. 4. Sewer, transportation, or water impact fees are not included. 5. The Limited Geotechnical Investigation prepared by Ricker, Atkinson, McBee and Associates, Inc. and dated January 29, 2004 was used in the preparation of this pricing. 6. A Registered soils engineer to perform testing and inspections is not included. 7. A two (2) year warranty is included. 8. A payment and performance bond is included. 9. Costs associated with Building permit is not included. Page 1 of 14 Holder 11 Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004 10. Builder's risk insurance is included. 11. Town of Fountain Hills sales tax is not included. 12. We are currently carrying preconstruction/design and construction contingencies. Project contingencies are at the sole use of the contractor and all unused contingencies will be returned to the Owner at the end of the project. 13. It is assumed that once the design and Guaranteed Maximum Price are reviewed and accepted by the Town Council during the Town Council meeting on September 16, no subsequent reviews of design, other than those required for permitting, will take place. In order to meet the schedule set forth in this proposal, design revisions addressing aesthetic qualities of the project cannot be considered. 14. A filing reorganization and development of a new filing system is not included. 15. In accordance with direction from the Town of Fountain Hills, the areas formerly allocated to the Senior Center are included as shelled, non -finished spaces. A corrdior from the council chambers to the north stairwell shall be maintained, as well as a unisex restroom along this corridor. 16. The following additional services are included as part of this Guaranteed Maximum Price: a. Construction administration services b. Landscape design services C. Design and preconstruction services based on Town -directed additions to the scope of work 17. The following costs are considered to be "Additional Program Services" and are not carried in the Guaranteed Maximum Pricing: a. Design fees and preconstruction services per the original Preconstruction Phase Agreement b. Utility consumption charges C. Administration and inspection fees d. Program management fees Page 2 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004 01 SITEWORK/SITE UTILITIES 101. Earthwork/ Grading A. Plant and tree salvaging is assumed to be by Owner, therefore any costs associated with this work are not included. B. Excavation, handling or provisions for unsuitable materials, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions of any kind are not included. C. Import and export of soil materials is not included. Excess materials are included as wasted onsite at a location indicated by the civil engineer. 102. Site Utilities A. Relocation and/or removal of existing utilities are not included. B. Demolition and/or removal of existing utilities is not included. C. Work of any kind involving water lines running from Ave. of the Fountains to the existing well to the east of the project site is not included. D. Fire and domestic water shall be connected at locations along La Montana Blvd. and Ave. of the Fountains respectively. 103. Asphalt Paving/ Curb & Gutter/ Striping A. An allowance of $3,000 is included for a monumental sign. The intent of this sign is to serve as the sole identification for the building. Lighted building signage attached to the building is not included. B. Speed tables / speed bumps are not included. C. High traffic driveways are included as 3" asphalt paving over 6" of aggregate base. D. Parking spaces are included as 2" asphalt paving over 4" of aggregate base. 104. Hardscape / Sidewalks A. Two (2) bike racks are included B. Four (4) waste containers are included. Page 3 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) C. Three (3) precast concrete site benches are included. D. A standard gray concrete "patio" area is included adjacent to the council chambers. A standard gray concrete sidewalk is included from this patio to the hardscaped area at the south main entrance to the building. E. Hardscape at the shelled future entrance at the corner of La Montana and Ave. of the Fountains is not included. F. Concrete hardscape at the north and south entrances are included as a single color with exposed aggregate and a pattern achieved with tooled joints. G. A standard gray sidewalk is included along the east edge of the parking lot from the Avenue of the Fountains to the parking area on the south side of the project. H. It is assumed that all trash will be deposited at an existing location; therefore, no provisions (pads, enclosures, gates, etc.) are included for new trash facilities. ® I. Fencing around the retention area at the northeast corner of the site is not included. J. Truncated domes are included as brick red in color. Ei K. All sidewalk along Avenue of the Fountains is included in Alternate #1 and therefore costs are not included as part of this pricing proposal. L. Light bollards are not included at the main south building entrance. M. Radiused seat walls at the south main entrance area are not included. N. Decorative concrete hardscape at the south building entrance driveway is not included. Asphalt paving is included at this location. O. The rolling gate at the Sally Port is included as manually operated. An automatic gate opener is not included. P. A $30,000 allowance is included for design and construction of a fountain at the main building entrance area. 105. Site Lighting / Electrical A. Lighting in the retention area is not included. Page 4 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) 106. Landscaping / Irrigation A. Tree fence and other protection for trees / shrubs to remain in place during construction, including installation, maintenance and removal is assumed to be by the Owner, therefore cost associated with this work are not included. B. Removal or planting of palm trees along Ave. of the Fountains is not included. C. Boulders are not included. D. The following quantities are included for various plantings: a. Ocotillo — 14 b. 15-gallon trees — 15 c. 24" box trees — 7 d. 36" box trees — 7 e. 5-gallon shrubs — 180 All other quantities for planted material are included as shown on the drawings. 02 FOUNDATIONS/STRUCTURE 201. Foundations/Slab-on-Grade 202. Building Concrete A. Elevation changes in elevated slab on deck are not included. 203. Structural Steel A. Costs associated with special structural inspections are not included. B. A balcony is not included at the 2d floor break room. C. A trellis structure at the second floor above the Avenue of the Fountains entrance canopy is not included. D. Four (4) concrete -filled bollards are included. Page 5 of 14 Holder L Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) 03 EXTERIOR CONSTRUCTION 301. Exterior Masonry A. Pre -finished metal coping is included at the top of all one and two story masonry walls. Therefore precast concrete coping is not included. B. One -inch (1") thick dimensioned sandstone is included as wrapping the exterior columns full -height. C. Standard masonry flashing details are included. D. All CMU is included as 8 x 8 x 16. 8 x 4 x 16 CMU is not included at any locations. E. Masonry stem walls below grade are included as standard gray CMU. F. Exterior window sills are included as 8 x 10 x 16 solid, ground face, beveled CMU. Sloped precast concrete sills of any kind are not included. G. The interior side of the masonry wall at the Sally Port is included with a colored, smooth face. The exterior side facing the Avenue of the 40 Fountains is included with a colored, split face. Ell H. A 6'-0" split -face concrete masonry unit wall running from the generator enclosure to the east property line along Ave. of the Fountains is included in the Ave. of the Fountains alternate. Stone is included at the columns supporting canopies at the building entrances only. Stone cladding of the stand-alone trellis structure along the Avenue of the Fountains is not included. 302. Exterior Insulation Finishing System (EIFS) A. EIFS is included as a single trowel application with manufacturer's standard integral color on 1" foam with a sand finish. Custom colors are not included. B. EIFS is not included at underside of canopies. 303. Glass & Glazing A. Medium stile doors with 10" bottom rail and manufacturer's standard hardware is included. Page 6 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) B. Standard hardware is included as top and bottom pivots, surface mounted closers, 1" diameter x 10" pull, AR Deadlock MS1850s with thumb turn, door bottom sweep, and '/2" threshold. C. Solar gray, low E insulated glass is included at the storefront units at the south entrance and stairwell windows only. D. Punched openings are included as clear glass with Low E. E. Bronze anodized finish is included for all aluminum frames. Skylights of any kind are not included. G. Bullet resistant glazing at the exterior windows of the Sheriff's area is not included. 304. Metal Panels / Canopies A. A twenty-two (22) foot diameter, 18-sided segmented dome skylight is included. Segments are included with 6'-0" of rise and two (2) bays of clear insulated low-e with white translucent PVB interlayer laminated glass per segment. B. Suspension of artwork from the dome structure is not included. C. Trellis structures are included as a rectangular steel frame with steel angles at horizontal slots at approximately 8" on center. The main structural frame is included as C-channel steel with the channel facing inward serving as a ledge for the angles. D. The canopies at the south main entrance and north entrance are included as shown on the current drawings. E. A canopy and associated columns at the former Senior Center entrance is not included. 305. Roofing A. The gutter detail for the canopy structures at building entrances is not included. Spray foam roofing will be installed to create a valley for water channeling and run-off into adjacent landscaped areas. A metal panel fascia at these canopies is included. 306. Caulking/Waterproofing A. Standard colors for all caulking and sealants are included. Page 7 of 14 Holder A Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) 04 INTERIOR CONSTRUCTION 401. Interior Masonry 402. Miscellaneous Steel / Stairs A. The south lobby stair handrail is included as steel mesh as shown in details 20 — 24 on sheet A6.1.2 in lieu of ornamental glass handrail. 403. Drywall Systems A. A Level 4 finish is included at all locations. B. The mechanical screen wall at the roof is included as a standard construction screen wall (3 5/8" 18 Ga. steel studs). Outriggers and setbacks are not included. C. Exterior soffits are included with a gypsum board and paint finish. D. Structure high interior gypsum board walls are included at the Courtroom only. All other interior walls are included as ceiling height partitions. 404. Acoustical Ceiling Tile/ Acoustical Wall Panels A. A total of 270 SF of a standard acoustical wall panels are included in the council chambers room. 405. Painting/Wallcovering A. A total of sixty (60) corner guards are included at high traffic corridors. Corner guards are included as clear plastic surface mounted. Protective wall coverings are not included. B. Water repellant is included at all exterior masonry. C. Water repellant is included at all interior masonry partitions except the holding cells and stairwells. D. Wood veneer behind Council Dais and Judge's bench is not included. 406. Carpet / Resilient Flooring A. Vinyl composition tile (VCT) is included from manufacturer's standard colors. B. VCT cut patterns are not included. Page 8 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) C. Carpet is included as carpet tile from manufacturer's standard colors. D. Carpet tile is included at the council chambers in lieu of Marmoleum flooring. 407. Ceramic Tile A. Ceramic tile base is included at all tiled locations. B. Ceramic wall tile is included as 4'-0" above finish floor in all restrooms. C. Ceramic tile cut patterns are not included. D. Ceramic tile is included as thin set. 408. Doors/Frames/Hardware A. Pre -finished White Birch 3'-0" x 7'-0" wood doors in standard 16 Ga. painted hollow metal frames are included at interior locations. ® B. 14 Ga. hollow metal detention doors with one-sided hardware are included at the holding cells. C. A manual 5-0" x 10'-0" aluminum rolling grille with cylinder locks and a clear anodized finish is included at the first floor of the south stairway. D. Window blinds integral to the doors are not included. E. Transom panels are not included. 409. Millwork A. Reconstituted quartz counter tops are included at all employee restrooms. B. Architectural Woodwork Institute (AWI) custom grade millwork is included. C. Bullet resistive paneling is not included. D. Plastic laminate and/or wood wall panels are not included over 6" CMU at the following locations: • Judge's bench • Council Dais • Courts reception DIPS reception 1" floor lobby reception 2nd floor reception Page 9 of 14 Holder rW Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) E. Wood wrapped door frames are not included. F. Spectator railing is included as 2' x 2' balustrade and 2' x 4' top and bottom rail with a factory finished birch solids. G. Stainless steel countertops are not included. H. Backsplashes at non -vanity counters are not included. I. Sealer at interior of millwork is not included. J. Locks are included at plastic laminate casework only at the following locations: 2nd Floor Break room • 2nd Floor Copy/Work/Supply room • 1st Floor Courts Break room 410. Miscellaneous Specialties A. Fire extinguishers are included in semi recessed lockable cabinets. B. Twenty-five (25) 12"w x 18"d x 72"h' lockers are included. C. Two (2) flagpoles are included. D. Certificate of Occupancy signage only is included. All room numbering, way finding, labeling, etc. signage is assumed to be included in Owner's FIFE budget. E. Standard 1" aluminum mini blinds are included at all exterior punched openings. F. Standard 1" aluminum mini blinds are included at the following interior locations: 1 st Floor AN Room 1st Floor DPS Reception 1st Floor Court's Reception G. Mecho shades are not included. H. Operable partitions are not included. I. Accordian folding partitions are not included. J. Copy machines are not included. K. Vending machines are not included. Page 10 of 14 Holder NOW Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) L. Automatic teller machines (ATM) are not included. M. Recessed floor grilles at building entrances are not included. N. Artwork of any kind is not included. 411. Ornamental Metals 412. Interior Glazing A. Bullet resistant glazing is not included at any interior locations. B. Glass handrail at second floor lobby is included as segmented. C. A wall and associated doors between the 1 sc floor lobby and the Court's reception area is not included. 413. Furnishings & Equipment A. The following items are included in alternate #3 and are therefore not included in this pricing proposal: • Building furnishings • Courtroom benches • Lobby seating • File storage cabinets • Cash registers • Marker boards • Projection screens • Visual display cases • High density file storage • Modular Furniture • Signage • Book cases • Shelving • Tables • File Cabinets • Chairs B. Microwaves, refrigerators, and other kitchen appliances are not included. 05 CONVEYING SYSTEMS 501. Elevators A. Standard cab finishes are included for the elevator. Page 11 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) B. Birch veneer cab paneling is not included in the elevator. 06 MECHANICAL SYSTEMS 601. Fire Protection A. Dry pipe preaction or gaseous suppression systems are not included. B. Recessed sprinkler heads are not included. C. A fire pump is not included. 602. Plumbing/HVAC/Controls A. Current pricing for mechanical systems is based on the assumption that this project will be tied into the existing Central Plant located on site. An additional chiller and cooling tower are not included. B. Remote monitoring of the facility is not included. ® C. Third party commissioning is not included. Commissioning support is included. I� 07 ELECTRICAL SYSTEMS 701. Electrical A. An allowance of $40,000 is included for audio visual systems. B. An allowance of $24,000 is included for a Duress system. C. Disconnection, removal, transportation, and reconnection of the existing generator at the current Town administration offices is included. Draining of the fuel tank shall be accomplished by running the generator until fuel is expended. 702. Security 703. Data Cabling A. Head -end communication / data equipment is not included. Page 12 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ August 11, 2004 (Revised Sept. 10, 2004) EXCLUSIONS The following items are not included in this pricing: 1. Permits and fees required by the Town of Fountain Hills 2. Sewer, transportation, and water impact fees 3. Registered soils engineer to perform testing and inspections 4. Costs associated with building permits 5. Town of Fountain Hills sales tax 6. Aesthetic reviews of design after Town Council acceptance of proposal 7. Filing reorganization and development of a new filing system 8. Provisions for plant and tree salvage 9. Excavation, handling or provisions for unsuitable material, debris laden fill, rock, construction debris, hazardous waste, archeological finds or any other obstructions 10. Import and export of soil materials 11. Relocation and/or removal of existing utilities 12. Work of any kind involving water lines running from Avenue of the Fountains to existing well to the east of the project 13. Demolition and/or removal of existing utilities 14. Lighted building signage attached to the building 15. Speed tables / speed bumps 16. Hardscape at the shelled 'future' entrance at the corner of La Montana and Avenue of the Fountains 17. Fencing around the retention area at the northeast corner of the site 18. Automatic gate opener at Sally Port 19. Lighting in the retention area at northeast corner of the site 20. Light bollards 21. Seat walls at the south main building entrance 22. Patterned concrete in the sough building entry drive 23. Tree fence and other protection for trees / shrubs to remain in place 24. Removal or planting of palm trees 25. Boulders 26. Provisions for dumpster enclosures 27. Elevation changes in elevated slab on deck 28. Costs associated with special structural inspections 29. A balcony and associated trellis at 2nd floor breakroom 30. Exterior bullet resistant glass 31. Precast concrete coping 32. 8x4x16 CMU 33. Precast concrete sills 34. Stone cladding on columns supporting the trellis along Avenue of the Fountains 35. Custom color EIFS 36. EIFS at underside of canopies 37. Skylights 38. Suspension of artwork from the dome 39. Senior Center canopy and associated columns 40. Gutter at canopies Page 13 of 14 Holder Fountain Hills Civic Center Phase 11 Clarifications Fountain Hills AZ Au_pust 11, 2004 (Revised Sept. 10, 2004) k, 41. Outriggers and setbacks at mechanical screen wall 42. Protective wall covering 43. Wood veneer behind council dais and Judge's bench 44. VCT cut patterns 45. Ceramic tile cut patterns 46. Window blinds integral to the doors 47. Transom panels 48. Bullet resistive paneling 49. Wood wrapped doors 50. Stainless steel countertops 51. Backsplashes at non -vanity counters 52. Sealer at interior of millwork 53. Mecho shades 54. Operable partitions 55. Copy machines 56. Vending machines 57. ATM machines 58. Recessed floor grilles at building entrances 59. Artwork 60. Bullet resistant glazing at interior locations 61. Wall between 1s' floor lobby and courts reception 62. Furnishings and equipment 63. Microwaves, refrigerators, and other kitchen appliances 64. Birch veneer cab paneling in the elevator 65. Dry pipe, preaction or gaseous suppression systems 66. Recessed sprinkler heads 67. Fire pump and/or stand pipe 68. An additional chiller and cooling tower 69. Remote monitoring of the facility 70. Third party commissioning 71. Head -end communication / data equipment ALLOWANCE / UNIT PRICES The following lump sum and unit price allowances are included in this pricing. These items will be refined and clarified upon further definition of scope of work. ALLOWANCES Description Value 1. Fountain at main entrance..................................................................................... $30,000 2. Monumental sign...................................................................................................... $3,000 3. Interior signage........................................................................................................ $2,500 4. Audio -Visual Equipment......................................................................................... $40,000 5. Duress System....................................................................................................... $24,000 Page 14 of 14 Holder EXHIBIT 3 [Schedule of Work] See following pages. 9196.022.01\Design-Build Agt.ExAI -Amend I.v4.doc 9.13.2004-1 Q J � I W � c 0 J y C E '.. N Q U U a) Q � � a r a _ m E w ?_ Lu, LL m a c fa > 0 3 = E c o, a } r L Q'i F o 4! am 7 V ° V x as 2 U E % g - () c y rn ° CO❑ ? ° o a) y a ° t i o aW cn CL aLL dc a .. 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C V CN E 7 m _ m LlJ a o E - U- N ° O m E •� � o U c.> p � o U a - zl _ w N d c d = m o U o o O o � C e E N_ 'Uo� c o E E(D o 0 0 CD o� '> o a E U NLL 0m omac ->E z E o o °LLI N d � o Cmo o C (�7' at O p ( ❑ Ndf omb LL ` o o .—�Q o .mE E E 'n tm z 3 •- o o m � o ~ ¢ O cc N N W E .0 N C 0 O � O � N N _ N _. ¢ O H rg o `• _ _ N y c=C d LLJ pp - = (L 0 cn a . = m = c -cnOO U N 7 t Oa — LL fn O = O _CD U 3 V = Cal v 0 0 g v 0 0 v 0 a 0 v 0 v 0 a 0 $ a 0 ,° 0 L y W a rn E- O a tWi� FU- O f- 0 cfc�,� 0 i - > z > z > z > z F- O V L i� N O N O O O N N O O N N r N m O U=a i F o o sf N W 0- CL OO O oCD CD It cn U) c ON Ou4 N M O O N O Z O O � J Z pp p� ? u) 0 0 m 0 0 0 0 0 0 0 0 0 0 0 o T NCO 00 �_ N O N 0- W Li € a d N N 01 fn >cn d N E E 9 Q ° 0)m a c E c m E d E rn m d E ' p E tg E Cg coa � 8 8p c g m C7 O LL OIL 0 U p` °a U m O e e U m mN 0 LL LL- Cd C a. m o _ °> N N3 � dEoc 0mN � N 2 FO C � m> j pVH c °NU H c aC cn 0 cc N 2 � 0 C� t0 f0 CO O) r- O Cl) O O N U7 O O O n O coOS O1h Q 'CN Q S N N S, p Ln V11� 1pSo � , C r :5 E Cc r U EXHIBIT 4 [Alternate Prices] See following pages. 9196.022.01\Design-Build Agt.ExAI - Amend 1.v4.doc 9.13.2004-1 Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) Town of Fountain Hills Civic Center Phase II List of Alternates I. Avenue of the Fountains Landscape and Hardscape Cost: $210,083.00 Clarifications: 1. The intent of this alternate is that the work included takes place at the same time as construction of the Civic Center Phase II and will not require a separate mobilization to execute. 2. Design fees are included. 3. City sales tax is not included. 4. See Sketch #3 at the end of this section for a graphical description of 10 areas included in this alternate. 5. Demolition of existing curb and asphalt along Avenue of the Fountains is not included. New curb leading into the parking lot area is included in the Civic Center Phase II guaranteed maximum price. 6. New curb and asphalt and patching of existing asphalt along Avenue of the Fountains is not included. 7. Speed tables are not included. 8. Restriping of nineteen (19) parking spaces is included. 9. Removal of palm trees along Avenue of the Fountains is not included. 10. Provisions for plant and tree salvaging are not included. 11. EighteeR (15` Thirteen (13) 36" box trees are included. 12.The planting of new palm trees is not included. 13. One hundred (100) 1-gallon shrubs are included. Page 1 of 5 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) 14. Fifty (50) 5-gallon shrubs are included. 15. Boulders are not included. 16.A split -face 6'-0" tall concrete masonry unit wall is included along Avenue of the Fountains from the east edge of the generator enclosure to the east property line. This wall will be similar to the CMU wall enclosing the generator area of the building. 17. An 8'-0" wide standard gray 3" thick sidewalk is included along Avenue of the Fountains from La Montana to the East property line. 18.One 150 SF shade structure is included. 19. Four (4) precast concrete site benches are included. 20. Two (2) precast concrete trash bins are included. 21.An allowance of $20,000 is included for lighting associated with the landscape and hardscape improvements. 22. An allowance of $50,000 is included for artwork. 23. Fountains are not included. 24. Site signage is not included. II. Extended East Parking Lot Cost: $206,693.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. A parking area is included as outlined on sheet A1.1. This includes approximately 45 spaces. 3. Seven (7) pole -mounted parking lot lights are included. Page 2 of 5 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) �.. 4. A retention basin is included at the northeast corner of the alternate parking area. 5. Tie-in to the existing storm drain system is included in anticipation of a 2- hour/ 100-year rain event. 6. Landscaping is included only in the median in the middle of the alternate parking lot as outlined on sheet Al. 1. 7. Design fees are included. III. Furniture Haworth Cost: $436,728.00 Herman Miller Cost: $491,216.00 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a ® stand-alone cost. 2. Private office, open workspace, conference room, breakroom, and general building furnishings are included. 3. Projection screens, markerboards, and visual display boards are included. 4. An allowance of $12,500 is included for interior signage beyond certificate of occupancy. This includes basic room identification and way finding. 5. Art work is not included. 6. The Haworth option must be accepted by March 1, 2005 in order to maintain this pricing. 7. The Herman Miller option must be accepted by December 1, 2005 in order to maintain this pricing. 8. Delivery and installation shall occur on Friday, July 1, 2005 and Saturday, July 2, 2005 if this option is accepted. Page 3 of 5 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) IV. Parking Canopies Option 1 Cost: $615,360 Clarifications: 1. The intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. Parking canopies are included as similar to canopies installed on the existing Civic Center campus. 3. Eighty column supports are included. 4. A total of 10,854 SF of covered area is included. This entails all sixty- seven (67) parking spaces currently shown in the parking area. 5. Tenemic painting of the canopy steel is included. 6. Lighting of any kind is not included. 7. This alternate must be accepted within the next 30 days in order to maintain this pricing. Option 2 Cost: $342,266 Clarifications: 1. The Intent of this pricing is that the work performed occurs concurrently with the construction operations of the Civic Center Phase II and is not a stand-alone cost. 2. A unit price allowance of $2,000/space is included for steel support and metal decking to cover each space. 3. Forty-six (46) vertical support elements are included with a 4' x 4' x 3' footing for each vertical support. 4. A total of 10,854 SF of covered area is included. This entails all sixty- seven (67) parking spaces currently shown in the parking area Page 4 of 5 Holder Fountain Hills Civic Center Phase II List of Alternates Fountain Hills AZ August 11, 2004 (Revised September 10, 2004) 5. Canopies are not included with gutters or downspouts. Water shall drain directly off the structure itself. 6. Tenemic painting of the support members and underside of the canopy roofs is included. 7. A $20,000 allowance is included for the installation of lighting underneath the canopy structures. 8. This alternate must be accepted within the next 30 days in order to maintain this pricing. Page 5 of 5 M. RIM EXHIBIT 5 [Unit Prices] See following pages. 9196.022.01\Design-Build Agt.ExAl -Amend 1.v4.doc 9.13.2004-1 NO m O U— N C E E 0 U m N U- C EL U O �r O O LO M M N O O a Y N N d L 3 04 L 3 M N Na, N C O V c_ w c N l0 c c w ED c N c U c r` U �3E � �3E E3 E z LO O v 0 0 0 0 0 O O Lo O o o O a o N O 0 0 0 O O O 0 0 r 0 0 0 Lf) 0 h LO V C U) Ln O O 0 0 I- V Cl! 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U) 'y U i0 U>i�cncn C U(nUcnCn W U O ,O C E CO O E` mU N CL QU = U (n W W W a:c� C7QU>UOC7 N c CD 0 U O 3 7 u C Y � L r y C C O U 7 N c O U d 0 2 0 O O N EXHIBIT B [Contractor's Guaranteed Maximum Price Proposal] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v4.doc 9.13.2004-1 E Fountain Hills Civic Center Phase II GUARANTEED MAXIMUM PRICING PROPOSAL PROJECT SUMMARY September 10, 2004 Civic Center Phase II FY 2004-2005 Adopted Budget Amount $5,421,700 Current Pricing without contingencies $5,176,492 Design/ Preconstruction Contingency $124,080 Construction Contingency $123,451 Guaranteed Maximum Pricing Proposal $5,424,023 Over/ (Under) Control Budget $2,323 Additional Program Services Utility Charges $35,000 Administration / Inspection $22,250 $57,250 Alternates - not selected at this time Furniture Parking Canopies Ave. of the Fountains Extended East Parking Lot Note: Pricing is based on Clarifications dated September 10, 2004. 0 ME d Vi Q � 0 a 4� H fi F U O_ m Z W e m m C 0 F o f 'v U m v t0 G _m m fiU F�j a,U) �N�m +�. lu o.= am I- .4 U N oc OZ u. U 2�ma9m9 Q W fnQ BSc 2 QO Imi IDN pVt�J WO"OOO 70 � � NNN N i OOr rn'lA aD trnV m�OS 00 1 GC'� ��fV Nth�G GC 1 0orrn pmpeenm o00 1 S N m lmD N y d � 1 N O N fNp r 01 ' S 1 a i > SSr t+rn), rmN mONi.00SO OON �-� �N NM •-GCO S N m N Vy N�p OO N fN0 r rn� NI r memo m N rn 0 rn n � t7N rn ON a rnma tVV O 0' U o N N eco or I rn n N m 0 0 0< �ocui m o O m O oo o O N dy. m. !p mN N N O N_ t7 N O N m mni n O� Imp O O O r rn � o 0 N_ W S N N 0 0 0 0 O S:"'. N CG N N ' 6 0 V) M O p Oni lmN Ip 0O � ON for Go Ic H m N U m W c Q m uui a C O m o� N c c 0.N d r m a rn 0 J Q a J C C U H L. ua� iLL1 a�c',9 mu FLi p U Q F W tA0 J x W{OD tOD jn� V Om ~ i m W r a O m j rn ■ ; CL \CL � � �■ _ \ uj z� Lk §/ \ \ Z�§) ( 2 §) §| \ \ � Lj| K ° ) ]k]u \\ § §�}\) \\\\ P2 19 k)2�k § § §)§§§ . § ! kE! $ 2 - J me {. \ _ {\) ] ) { \�\ } \ \ ƒ EXHIBIT B-1 [Scope] See following pages. 9196.022.01\Design-Build Agt.ExAl - Amend 1.v4.doc 9.13.2004-1 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 SECTION 01100 1 SUMMARY D d PART 1 - GENERAL 1.1 SUMMARY OF WORK A. Work covered by Contract Documents comprises construction of a 2 story town hall which will include: 1. Council Chambers. 2. Courts. 3. Law Enforcement. 4. Civic Administration 5. Surface parking lots and landscape are also included. B. Work consists of providing labor, materials, equipment, services, and administration required in conjunction with or properly incidental to Project construction. C. Work Under Other Contracts (Work Not in Contract) (NIC): Work on project which may be executed prior to, along with, or after completion of Work of this Contract, and which is excluded from this Contract: 1. exclusions 1.2 WORK RESTRICTIONS A. Contractor Use Of Premises: Contractor shall have full use of premises for construction operations, including use of site. B. Assume responsibility for protection and safekeeping of products stored on site under this Contract. C. Move stored products which interfere with operations of Owner or separate contractors. D. Conduct operations to ensure least inconvenience to public and to adjacent occupied buildings. E. Obtain and pay for use of additional storage or staging areas needed for operations. F. Do not load structure with weight that would jeopardize its safety. G. Should it be necessary to use portions of existing streets, sidewalks or right of ways for operations, obtain approval and pay for use of such areas in accordance with requirements of authorities having jurisdiction. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION Summary Town of Fountain Hills 01100-1 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II SECTION 01310 PROJECT MANAGEMENT AND COORDINATION PART 1 -GENERAL 1.1 GENERAL COORDINATION PROVISIONS A. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Architect of any error, inconsistency, omission, or apparent discrepancy discovered. B. In addition to other specified meetings, hold coordination meetings and conferences with personnel and subcontractors to ensure coordination of Work. C. Coordinate scheduling, submittals, and Work of various Specification sections to avoid conflicts and ensure efficient and orderly sequence of installation of interdependent construction elements. D. Coordinate Work of various Specification sections having interdependent responsibilities for installation, connection, and operation. E. Verify that characteristics of operating equipment are compatible with building utilities and services. F. Except as otherwise indicated, conceal pipes, ducts, conduit and wiring in construction. Coordinate locations of fixtures and outlets with finish elements. G. Make provision to accommodate items scheduled for later installation. 1.2 COORDINATION OF SPACE A. Coordinate use of Project space and sequence of installation of plumbing, fire protection, mechanical and electrical Work. Follow routings shown for pipes, ducts, and conduits as closely as practicable, with due allowance for available physical space; make runs parallel with building lines. Utilize space efficiency to maximize accessibility for other installations, for maintenance, and for repairs. B. Layout of plumbing, fire protection, mechanical, and electrical systems, equipment, fixtures, piping, ductwork, conduit, specialty items, and accessories indicated on Drawings is diagrammatic. Variations in alignment, elevation, and details required to avoid interference and satisfy architectural and structural limitations are not necessarily shown. C. Prior to installation of material and equipment, review and coordinate Work with Architectural and Structural Drawings to establish exact space conditions. Where available space is inadequate or where reasonable modifications are not possible, request information from Architect before proceeding. D. Coordinate installation to prevent conflicts and cooperate in making, without extra charge, reasonable modifications in layout as needed. E. Provide clear access to control points, valves, strainers, control devices, and specialty items of every nature related to such systems and equipment to obtain maximum head room. Provide adequate clearances as necessary for operation and maintenance. Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-1 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II Order of priority for construction space: 1. Drainlines. Q 2. Ductwork. 3. Fire protection piping. 4. Other piping. 5. Cable trays. 6. Conduit. 1.3 COORDINATION OF CONTRACT CLOSEOUT A. Coordinate completion and clean up of Work in preparation for Substantial Completion. 1.4 GENERAL MEETING REQUIREMENTS A. Schedule weekly meetings and conferences throughout progress of Work; each session scheduled, administered, and presided by entity indicated. Requirements for meetings and conferences include: 1. Prepare agenda for each conference and meeting. 2. Distribute written notice to participants 4 work days in advance of scheduled date. 3. Make physical arrangements. 4. Record minutes and attendees; include significant proceedings and decisions. within 3 work days after each meeting. 5. Reproduce and distribute copies of minutes 6. Distribute one copy of minutes to each participant and to entities affected by decisions made at meeting. 7. Distribute one copy of minutes to Architect and Owner. 8. Maintain in field office one copy of agenda and minutes for each conference and meeting. B. Representatives attending meetings shall be qualified and authorized to act on behalf of entity each represents. C. Architect and professional consultants may attend meetings to ascertain that Work is consistent with Contract Documents. D. Owner may be present at meetings and may propose agenda items. 1.5 PROGRESS MEETINGS A. Schedule weekly meetings as necessary by progress of Work; day, location, and time to be determined. Convene at Project site. B. Attendees: 1. Contractor; presides over meeting and is responsible for minutes. 2. Subcontractors as appropriate. 3. Owner, Architect, and professional consultants may attend as appropriate. 4. Others as appropriate to agenda. C. Minimum Agenda: 1. Approval of minutes of previous meeting. 2. Work progress since previous meeting: a. Current activities. b. Critical activities. C. Deviations from schedule. 3. Field observations, problems, conflicts, and decisions. 4. Deficiencies: Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 a. Identification of items. b. Status of correction. U 5. Requests for Interpretations (RFIs): Q� a. Status of clarification. b. Status of proposal requests. 6. Changes and modifications: a. Status of change orders. b. Pending changes. C. Pending claims and disputes. d. Clarification decisions of Architect or Owner. 7. Problems and conflicts which impede planned progress. 8. Construction Progress and Submittal Schedules: a. Off -site fabrication and delivery schedules. Effect of proposed ess b Submittal schedules, nges on construction G. status of submittals, andr effect on schedule uctiond�progress schedule. d. Corrective measures to regain projected schedule. 9. Planned progress during succeeding three week Work period. 10. Adequacy of work forces. 11. Coordination between elements of Work. 12. Maintenance of Project Record Documents. 13. Other business relating to progress of Work. D. Meeting Minutes: dicate who is required to take action and date action is to be 1. Include column to in quiring action will be carried in subsequent minutes of completed. Each of these items re meeting as "old business until noted as "resolved." 2. As minimum, separate into following categories: a. Old business. b. New business. C. Work progress. d. Deficiencies. e. RFIs. f. Proposed changes. g. Schedules. h. Submittals. ents to be accomplished by next meeting. i. Other business, including ev 1.6 PREINSTALLATION CONFERENCES A. Schedule preinstallation conferences required in individual Specification sections. Convene at Project site prior to commencing Work of the section. B. Attendees: 1. Project superintendent; presides over meeting and is responsible for minutes. 2. Subcontractor (installer, applicator, or erector). 3. Material or equipment supplier. 4. Manufacturers' representative. 5. Others directly affecting, or affected by the work. 6. Testing agency (if necessary). 7. Subcontractors as appropriate. 8. Owner, Architect, and professional consultants may attend as appropriate. 9. Others as appropriate to agenda. C. Minimum Agenda: P Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 Access to work and conditions of proper installation. t II C n such as substrates existing and surrounding conditions, and Z. Conditions of ins a a io , environmental conditions. 3. 4. Conditions detrimental to installation. Preparation procedures, including protection of adjacent work. 5. Verify installers' receipt and understanding of installation instructions. 6. Review submittals, installation procedures, and sequence. 7. 8. Review coordination with other work. Evaluate delivery schedule and Construction Progress Schedule. 9. Observe sample installation. 10. Required protection procedures. 11. Observe actual installation areas. 1.7 CLOSEOUT CONFERENCE D� a A. Schedule Project Closeout conference prior to requesting Substantial Completion. B. Attendees: 1. Contractor; presides over meeting and is responsible for minutes. 2. Major subcontractors. 3. Owner, Architect, and professional consultants may attend as appropriate. 4. Others as appropriate to agenda. C. Minimum Agenda: 1. Start-up of facilities and systems. 2. Testing, adjusting, and balancing. 3. System demonstration and observation. 4. Operation and maintenance instructions for the owner's personnel. 5. Contractor's inspection of work. 6. Contractor's preparation of an initial "punch list." 7. Procedure to request Architect inspection to determine date of substantial completion. 8. Completion time for correcting deficiencies. 9. Inspections by authorities having jurisdiction. 10. Certificate of occupancy and transfer of insurance responsibilities. 11. Partial release of retainage. 12. Preparation for final inspection. 13. Closeout submittals: a. Project Record Documents. b. Operating and maintenance documents. C. Operating and maintenance materials. d. Warranties and bonds. e. Affidavits. 14. Final application for payment. 15. Final cleaning. 16. Contractor's demobilization of site. 17. Maintenance. PART 2 - PRODUCTS NOT USED Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-4 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II PART 3 - EXECUTION NOT USED END OF SECTION 4?4z, Attachment: Request for Interpretation Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-5 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II REQUEST FOR INTERPRETATION Contractor: Question to: Project: From: Contractor Date: SmithGroup 19543.000 40z Other Signed: RFI Number: RE: Specification Section No. C Response: Paragraph No. — Drawing Ref. Details nse Above From: Architect To: Contractor Date Transmitted: Dated Rec'd: Other Si ned: Copies: ❑ Owner ❑ Town of Fountain Hills Project Management And Coordination Civic Center Phase 11 01310-6 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE 11 w SECTION 01320 CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 PHOTOGRAPHY A. Cooperate with photographer, provide access to Work, and reasonable use of temporary facilities including temporary lighting. B. Employ commercial photographer to take construction photographs. C. Take 8" x 10" progress photographs at the following phases of the project: 1. Raw site. 2. Foundations poured. 3. Structure framed. a. Steel in place. b. Masonry in place. 4. Building enclosed. a. Walls in place. b. Roof in place. 5. Final completion. D. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion. E. Views: 1. Take photographs from the four corners of the site. 2. Photograph from locations to factually illustrate condition of construction and state of progress. 3. Provide photography views at each specified time until enclosure of building. 4. Take aerial photos at the beginning and end of the project. F. Digital Photographs: 1. Digital photos will be taken by Contractor monthly and submitted with each Application for Payment. Digital photographs will be taken to best represent the progress for the month. G. Additional Photographs: 1. Additional photographs not included above but requested by the Owner will be paid for by Change Order, and not included in Contract Sum or Allowance. 2. Circumstances that could require additional photographs include, but are not limited to: a. Substantial Completion of major phase or component of Work. b. Owner's request for special publicity photographs. G. Special events planned at project site. d. Immediate follow-up when on -site events result in construction damage or losses. e. Photographs taken at fabrication locations away from Project site. f. Extra record photographs at time of final acceptance. H. Do not display photographs in publications without permission of Owner. 1.2 PRINTS A. Black and white or color: 1. Quantity: 1 print per view. 2. Brilliance: Glossy. 3. Texture: Smooth. 4. Weight: Single. B. Size: 8 by 10 inches Town of Fountain Hills Construction Progress Documentation Civic Center Phase 11 01320-1 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II C, Identify each print on back in lower right-hand corner if photographic or on t- hand corner if digital, listing: 1. Name of project. 2. Orientation of view. 3. Date and time of exposure. 4. Name and address of photographer. 5. Photographer's numbered identification of exposure. g. Description of vantage point, in terms of location, direction viewed (by compass point), and elevation or story of construction. D. Deliver one set of prints to owner for and one's etfilto Architect within 7 days after each site photographic session; one E. Prints for those other than indicated photographerpreceding d paygrah may be gpor associated tsd by making directly separate arrangements y with 1.3 NEGATIVES AND DISKS A. Deliver negatives or disks to Owner. Catalog and index negatives in chronological sequence; provide typed table of contents. 1.4 CONSTRUCTION PROGRESS SCHEDULE A. Submit initial preliminary schedule 15 days prior to first Application for Payment. Within 7 days after return of reviewed submittal, resubmit revised data. B. Prepare schedule as horizontal bar chart ® with e` eeparate bar for each major portion of Work or operation, identifying first work day of each we C. Content: 1. Show complete sequence of construction by activity, with dates for beginning an completion of each major element of construction. 2. Identify Work of separate stages or phases, separate floors, or other logically grouped activities. 3. Show accumulated percentage of completion of each item, and total percentage of Work completed as of first day of each month. 4. Provide sub -schedules to define critical portions of entire schedule. D. Submittal Schedule: 1. Provide separate sub -schedule to construction progress other s cmiladule indicating submittal dates for shop drawings, product data, samples a 2. Submit schedule submittal 15 days prior to first Application for Payment. 3. Allow sufficient time in schedule for resubmittal of disapproved submittals with causing construction delay. 4. Indicate decision dates for selection of finishes and colors. E. Progress Revisions: 1. Identify activities modified since previous submittal, major changes in scope, changes in dates, and other identifiable changes. to define problem areas, anticipated delays, and 2. Provide narrative report as necessary impact on schedule. 3. Report corrective action taken, or proposed, and its effect. F. Progress Submittals: Submit revised schedule with each application for payment. Construction Progress Documentation Town of Fountain Hills 01320-2 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II OG G. Distribute copies of reviewed schedule to project site file, subcontract r d other concerned parties. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 1� P1 Town of Fountain Hills Construction Progress Documentation Civic Center Phase 11 01320-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01750 STARTING AND ADJUSTING PART 1 - GENERAL SmithGroup 19543.000 1.1 SUMMARY A. Section Includes: Perform operations in following order prior to request for Substantial Completion: 1. Starting of Systems 2. Testing, Adjusting, and Balancing 3. Demonstration of Systems 4. Instruction of Owner's designated personnel. B. Related Sections: 1. Section 01780 _ Closeout 'Submittals` Operations and maintenance manuals, and warranties and bonds. 1.2 SUBMITTALS A. General: Submit in accordance with Section 01330. B. Submit following items as required by this Section: 1. Systems Startup Report. 2. Testing and Balancing Report. 3. Record of Owner's Instructions. 1.3 STARTING OF SYSTEMS A. Coordinate schedule for startup of various equipment and systems. B. Notify Architect and Owner at least 7 days prior to startup of each item. C. Verify that each piece of equipment or system has been checked for proper lubrication, drive rotation, belt tension, control sequence, or for other conditions which may cause damage. D. Verify that rdocumendings, ants and egaipmenitlordelectrical system manufactureistics agree with those required by contract r. E. Verify wiring and support components for equipment are complete and tested. F. Execute startup under supervision of applicable manufacturer's representatives and Contractor's personnel in accordance with manufacturer's instructions. G. When specified in individual Specification Sections, require manufacturer to provide authorized representative to be present at site to inspect, check, and approve equipment or system installation prior to startup, and to supervise placing equipment or system in operation. H. Submit manufacturer's field sreport in talled and is funance with ctioning oning coreeclon tly. 01400 stating that equipment or has been system properly 1.4 TESTING, ADJUSTING, AND BALANCING (TAB) A. Contractor shall select and pay for specialist certified by National Environmental Balancing Bureau (NEBB) or Associated Air Balance Council (AABC) with at least 3 years of experience in Starting And Adjusting Town of Fountain Hills 01750-1 SmithGroup, Inc. Civic Center Phase II TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II those testing, adjusting, and balancing requirements similar to those required f " t who is not installer of system to be tested and is otherwise independent of Project. V�� TAB firm will perform services specified in Division 15 section for Testing and Balancing prior o demonstration of system to Owner. SmithGroup 19543.000 C. Submit reports by TAB firm, in accordance with Section 01450, to Architect indicating observations and results of tests and indicating compliance or non-compliance with Contract Document requirements. 1.5 DEMONSTRATION A. Demonstration is for verification that systems will start and operate properly. B. Demonstrate systems operation to Owner's personnel prior to performing instruction of Owner's personnel. C. Demonstrate Project equipment by qualified manufacturers' representative who is knowledgeable about Project requirements and operation and maintenance of equipment being demonstrated. D. For equipment or systems requiring seasonal operation, perform demonstration for other season within 6 months. E. Demonstrate startup, operation, control, adjustment, trouble -shooting, servicing, maintenance, and shutdown of each item of equipment. F. Prepare and insert additional data in operations and maintenance manuals required by Section 01780 when need for additional data becomes apparent during instruction. 1.6 INSTRUCTION OF OWNER'S PERSONNEL A. Prior to Substantial Completion, fully instruct Owner's designated operation and maintenance personnel in operation, adjustment, and maintenance of products, equipment and systems requiring regular maintenance. Perform instructions within continuous period of 30 days. For equipment that requires seasonal operation, provide similar instruction during other seasons. B. Arrange and pay for services of qualified manufacturer's representatives to fully instruct Owner on specialized portions of installation, such as refrigeration machines, automatic controls, water treatment, and electrical systems. C. Use operations and maintenance manual as basis of instruction. Review contents of manual with personnel in full detail to explain all aspects of operations and maintenance. Include detailed review of following items: 1. Maintenance manuals. 2. Record documents. 3. Spare parts and materials. 4. Tools. 5. Lubricants. 6. Fuels. D. Submit complete record of instructions as part of operations and maintenance manual given to Owner. For each instructional period, supply following data: 1. Date. 2. System or equipment involved. Town of Fountain Hills Starting And Adjusting Civic Center Phase 11 01750-2 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II 3. Names of persons giving instructions. 4. Other persons present. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION SmithGroup 19543.000 Town of Fountain Hills Starting And Adjusting Civic Center Phase 11 01750-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01330 SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 SUMMARY SmithGroup 19543.000 A. Related Sections: 1. Section 01310 - Project Management and Coordination: Coordination drawings and layouts. 1.2 SUBMITTAL PROCEDURES A. Schedule submittals to expedite Project in accordance with approved Construction Progress Schedules and in such sequence as to cause no delay in the Work or in the activities of Owner or of separate contractors. B. Deliver d submittals to Architect's office. Submittals accepted from Contractor. Transmit electronic version of submittal transmittal' to, the Town of Fountain Hills at the same time that submittal is delivered to the; Architect's office. C. Submit product data, shop drawings, samples, calculations, certificates, manufacturer's instructions, and other items requested within each specification section. D. Transmit each submittal using form attached to this Section. Number submittals using Specification section number and unique numeric reference number. Indicate reference number of previous submission for resubmittals. E. For example, Specification Section - 07920; Reference Number - 02; previous Reference Number - 01. F. Identify Project, Contractor, subcontractor or supplier, pertinent Drawing sheets and detail numbers, and Specification section number, as appropriate. G. Example of submittal review stamp is appended to end of this section for information. Contractor is required to have stamp made and used for this Project. H. Apply Contractor's stamp, sign or initial and date certifying that review, verification of products, field dimensions, adjacent construction Work, and coordination of information, is in accordance with requirements of Work and Contract Documents. I. Apply submittal review stamp. In Contractor Review portion, sign or initial and date certifying that review, verification of products, field dimensions, adjacent construction Work, and coordination of information, is in accordance with requirements of Work and Contract Documents. J. Submittals will be returned without processing if they have not been reviewed and stamped by Contractor for coordination of work and conformance with the Drawings and Specifications prior to submission to Architect, if they are not initialed or signed by authorized person, if they are not dated, or if it becomes evident that they have not been properly reviewed. Delays resulting therefrom are not responsibility of Architect. K. Maintain in field office a copy of submittal schedule and log of submittals indicating current status of each item. Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-1 SmithGroup, Inc. is SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II 1.3 PRODUCT DATA A. Submit quantity of copies required by Contractor, plus 2 copies to be retained by Architect. B. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information unique to Project. Delete inapplicable data. 1.4 SHOP DRAWINGS A. Submit one reproducible and six copies. B. Bind in complete sets. Transmit reproducible transparencies in roll form to eliminate folding. Folding of prints is acceptable. oject name and C. Present inelement clearandthorough tof drawings by reference to sheet number and detail, schedule, or room identify each number of Contract Documents. e with of D. Check and ades and as necr essary for proper coordination nddcomp et installation ser coordinate shodrawings of any section of Work sections or t E. Do not use Contract Drawings for shop drawings. Provide original shop drawings with changes from Contract Drawings clearly indicated. F. Show layout, details, materials, dimensions, thicknesses, methods of assembly, attachments, relation to adjoining Work, wiring diagrams, rough -in requirements, and other pertinent data and information. G. Verify dimensions and field conditions. Clearly indicate field dimensions and field conditions. H. Submit detail drawings of special accessory components not included in manufacturer's product data. 1.5 SAMPLES A. Submit quantity required by Contractor, plus 1 set, except where indicated otherwise in Specification sections, to be retained by Architect. Refer to section 01780/2.4 Record Project Submittals. B. Include identification on each sample with full Project information. C. Submit samples to illustrate functional and aesthetic characteristics of product, including integral parts and attachment devices. Coordinate sample submittals for interfacing Work. D. Except where specified otherwise, submit samples from full range of manufacturer's standard colors illustrating textures, patterns, and finishes for Architect selection. E. Where custom colors are specified, submit samples illustrating colors, textures, patterns, and finishes for Architect's review. Architect will advise colors required or furnish samples for color matching. 1.6 SUPPORT REACTION DESIGN DATA Submittal Procedures Town of Fountain Hills 01330-2 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS SmithGroup 19543.000 CIVIC CENTER PHASE II individual Sections, submit support reaction A. When specified in mdiv tin design data. B. Furnish separate submittal indicating complete description of loads, forces, and moments transferred to "base building" structure at each point of contact. C. Include secondary forces resulting from connections used. D. Do not submit engineering calculations for support reactions. E. Submit design data bearing seal and signature of professional engineer responsible for design. 1.7 CALCULATIONS A. When specified in individual Sections, submit calculations. B. Submit engineering calculations for component sizes, deflections, and connections. C. Submit calculations bearing seal and signature of registered professional engineer responsible for design. D. Where existing conditions deviate from Contract Documents or shop drawings, submit calculations for existing condition, including calculations for anticipated corrective action required, and changes to loads transferred to "base building" structure. 1.8 INFORMATIONAL SUBMITTALS A. Informational submittals upon which Architect is not expected to take responsive action may be so identified in Contract Documents. When professional certification of performance criteria of materials, systems, or equipment is required by Contract Documents, Architect shall be entitled to rely upon accuracy and completeness of such certifications. B. Types of Informational Submittals: 1. Design data: Submit with shop drawings. 2. Test reports: Submit within two weeks of testing. 3. Certifications: a. Submit certifications when specified in individual Specification sections. b. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate. C. Certifications may be recent or previous test results on material or product, but must be acceptable to Architect. d. Submit welder certifications 2 weeks prior to commencement of welding operations. e. Submit manufacturer or fabricator certifications with product data. f. Submit certificates of compliance within two weeks following approval or acceptance by authority having jurisdiction. g. Submit installation certifications within two weeks following completion of product installation. 4. Engineering Certifications: a. Submit certified statement, signed and sealed by professional engineer responsible for design attesting to the following: (1) Conformity to applicable governing codes. (2) Conformity to criteria in Contract Documents. (3) Component parts were designed or selected for locale and application intended. Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-3 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II IA SmithGroup 19543.000 c. with shop drawings. Submit prior to fabrication if shop drawings ar Submit required by individual specification sections. Qualification Data: a. When specified in individual Sections, submit manufacturer's, fabricator's, an installer's qualifications verifying years of experience. b. Include list of completed projects having similar scope of Work identified by name, location, date, reference names, and phone numbers. c. Submit manufacturer qualification data with proposed products list. d. Submit fabricator or installer qualification data with list of subcontractors at least 15 days prior to submitting first Application for Payment. Manufacturer's Instructions: a. Refer to Section 01600 for requirements. b. When specified in individual Specification sections, submit manufacturer's printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and other pertinent data. C. Identify conflicts between manufacturer's instructions and Contract Documents. d. Submit with product data. Manufacturer's Field Reports: a. Refer to Section 01400 for requirements. b, When specified in individual Specification sections, submit written results and findings of manufacturer's field services specified as part of Field Quality Control. C. Submit within two weeks following completion of field services covered in individual reports. C. Quantity: Submit in quantities specified for product data. 1.9 INCOMPLETE AND PARTIAL SUBMITTALS A. Incomplete Submittal: Submittal not complying with specified submittal requirements. B. Partial Submittal: Submittal subdivided into components as indicated in submittal schedule and each component submitted separately. C. Architect will not review incomplete submittals. Complete submittals for each item are required. Submittal will not be considered official until it is complete in every respect. Delays resulting from incomplete submittals are not responsibility of Architect. 1.10 CONTRACTOR REVIEW A. Review and approve submittals prior to transmittal to Architect; determine and verify field requirements construction Contract catalog numbers, and conformance measurements, field co of submittal with require act Documents B. Coordinate submittals with requirements of Work and of Contract Documents. C. Stamp, sign or initial, and date each submittal to certify compliance with requirements of Contract Documents. D. Do not fabricate products orbeginWork which require submittals until approved submittals have been received fromArchitect. 1.11 ARCHITECT REVIEW A. Architect will review construction progress sched thin 15 working schedulesg days of e eripdt uct lists, shop drawings, product data, and samples and return w J Submittal Procedures Town of Fountain Hills 01330-4 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS Smith up 19543.000 CIVIC CENTER PHASE II O a� B. Do not make "Mass" submittals (6 or more submittals) to Architect at one time. If WEs submittals are received, Architect's review time stated above will be extended as necessary to perform proper review. Architect will review Mass submittals based upon priority determined by Architect after consultation with Owner and Contractor. C. Informational submittals and other similar data are for Architect's information and do not require Architect's responsive action. D. Architect's review of submittals is for limited purpose of checking for conformance with information given and design concept expressed in Contract Documents. Architect's review is not conducted for purpose of determining accuracy and completeness of items such as dimensions and quantities, which remain responsibility of Contractor. E. Architect's review and approval of submittals does not relieve Contractor of responsibility for deviations from Contract Document requirements, unless Architect is informed in writing of deviations and approval is received in writing from Architect for such deviation. F. Architect's review and acceptance of submittals does not indicate acceptance of changes in Contract time or cost. G. Submittals made by Contractor which are not required by Contract Documents may be returned without action. H. Submittals stamped "Approved": No corrections or resubmittal required; fabrication may proceed. I. Submittals stamped "Approved as Noted": Comply with noted corrections and modifications; resubmittal not required; fabrication may proceed. If for any reason noted corrections and modifications can not be fully complied with, resubmit for review requesting clarification; do not proceed with fabrication. J. Submittals stamped "Disapproved/Resubmit" and "Incomplete/Resubmit": Revise and resubmit for review; do not proceed with fabrication. Disapproved submittals will not be considered valid cause for construction delay. K. Submittal approval does not authorize changes to Contract requirements unless accompanied by a Change Order, Architect's Supplemental Instruction, or Construction Change Directive. 1.12 RESUBMITTALS A. Make resubmittals under procedures specified for initial submittals; identify changes made since previous submittal. 1.13 DISTRIBUTION A. Duplicate and distribute reproductions of shop drawings, product data, samples, and other submittals which bear Architect's stamp of approval, to Project site file, subcontractors, suppliers, other affected contractors, and other entities requiring information. PART2-PRODUCTS NOT USED PART 3 - EXECUTION Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-5 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II NOT USED END OF SECTION Attachment Town of Fountain Hills 01330-6 Civic Center Phase 11 Submittal Procedures SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 a1n1z'-?AJ2 SUBMITTAL TRANSMITTAL (Submit separate form for each product) Contractor: Project: TRANSMITTAL To: Contractor Date: Submittal No: AFrom: Subcontractor By: Resubmission ❑ Quantity Reference Title/Description/ Specification Section Title, Paragraph / Number Manufacturer Drawing Detail Reference ❑ Submitted for Review and Approval ❑ Substitution Involved - Substitution Request Attached ❑ Resubmitted for Review and Approval ❑ If Substitution involved, Submission includes full point ❑ Complies with Contract Requirements by ❑ Will be available to meet construction schedule point comparative data Preliminary details ❑ A/E Review Time included in construction schedule ❑ Items included in Submission will immediately upon receipt of approval ordered Other remarks on above submission: TRANSMITTAL To: Architect- Att: Date Received by Contractor: BFrom: Contractor Date Transmitted by Contractor: Reviewed, Remarks on above submission: One copy retained by sender Coordinated, and Approved by Contractor TRANSMITTAL To: Contractor Date Received: CFrom: Architect ❑ Other Signed Dated Returned: [IProvide File Copy Remarks on above submission: One copy retained by ❑ ❑ Approved Approved as noted with corrections sender ❑ Disapproved / Resubmit identified ❑ Not subject to review ❑ Reproducible copies ❑ Submission Incomplete; Resubmit only returned ❑ Received; No Action Required ❑ Full point by point comparative data required to complete approval process Date Received: TRANSMITTAL To: Subcontractor DFrom: Contractor Signed Dated Returned: ❑ p One copy retained by Copies ❑ Owner sender Remarks on above: Town of Fountain Hills Submittal Procedures Civic Center Phase 11 01330-7 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01400 QUALITY REQUIREMENTS PART 1 - GENERAL 1.1 REGULATORY REQUIREMENTS A. General: Reference to codes, standards or regulatory requirements made on Drawings or in Specifications are considered an integral part of Contract Documents as minimum requirements. Nothing in Contract Documents should be understood to conflict with laws, by- laws, or regulations of municipal, State, Federal, and other authorities having jurisdiction. B. Should Contractor knowingly perform any work that does not conform with requirements of applicable codes, u ordinances, k andshalla' correct onon-conforming dContractor work at no additional costfullto blt for s response i i y Owner. 1.2 REFERENCE STANDARDS A. Comply with association, trade, federal, commercial, standards generating organization (such ''pel Ion as ANSI and Aotheri on similar ex licorstringentrequiements are indcatedorrequedby Specification except where moe or applicable codes. B. Reference standards include their associated amendments and supplements. Except where a specific date is indicated, date of standard is latest edition in effect at date of C. Contract Documents, or date of standard required by code. D. or as if Contract Docudmen�s by refe1eencerectly into Reference standards eeforce Contract Documents; standards made anpart ofct Contractual relationship of parties to the Contract shall not be altered from Contract Documents E. by mention or inference otherwise in reference standards. F. Names and titles of standards are frequently abbreviated. Where acronyms or abbreviations name of trade association, are used in Specifications, they are defined to mean the recognized authority, or other entity applicable to context of standards generating organization, governing text provision. G. Should specified reference standards conflict with Contract Documents, request clarification from Architect before proceeding. H. When indicated by individual Specification section, obtain copy of standard. Maintain copy at Project site during submittals, planning, and progress of specific work, until Substantial Completion. I, Units of measurements required by specifications govern regardless of units of measurement used in reference standards. Quality Requirements Town of Fountain Hills 01400-1 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II 1.3 PROJECT MANUAL CONTENT SmithGroup 19543.000 A. Language: 1. Imperative mood of sentence structure is generally used which places verb as first word in sentence. Except as otherwise indicated, requirements expressed imperatively are to be performed by Contractor. 2. In certain circumstances, the language of specifications and other contract documents are of abbreviated type. It implies words and meanings that will be, appropriately interpreted. Words such as "the," "shall," "shall be," "Contractor shall, a, all, an, "any," and other similar words are eliminated. 3. Singular words will be interpreted as plural and plural words will be interpreted as singular where applicable and where full context of Contract Documents so indicates. 4. The words "shall be" are implied wherever a colon (:) is used within a sentence or phrase. B. Specialist Assignments: 1. In certain circumstances, Specification text requires or implies that specific elements of Work are to be assigned to specialists who must be engaged to perform that element of Work. Such assignments are special requirements of Contract. 2. Such assignments are intended to establish which party or entity involved in a specific element of Work is considered as being sufficiently experienced in indicated construction processes or operations to be recognized as "expert" in those processes or operations. Nevertheless, ultimate responsibility for fulfilling Contract requirements remains with Contractor. 3. These requirements should not be interpreted to conflict with enforcement of building codes and similar regulations governing the Work. They are also not intended to interfere with local trade union jurisdictional settlements and similar conventions. C. Minimum Quality/Quantity: cified is intended to be minimum for Work to be 1. Quality level or quantity shown or spe performed or provided. 2. Except as otherwise specifically indicated, actual Work may either comply exactly with that minimum within specified tolerances, or may exceed that minimum within reasonable limits. 3. In complying with these requirements, indicated numeric values are either minimums or maximums as noted, or as appropriate for context of requirements. 4. Refer instances of uncertainty to Architect for decision before proceeding. 1.4 SYMBOLS A. List of Symbols: # Number. % Percent. F Degrees Fahrenheit. C Degrees Celsius. ' Feet. " Inches. ± Plus to Minus; Plus or Minus. +/- Plus to Minus; Plus or Minus. Town of Fountain Hills Quality Requirements Civic Center Phase 11 01400-2 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II 1.5 DEFINITIONS A. Basic Contract definitions are included in Conditions of the Contract. And: Conjunction indicating that items in series are to be taken jointly. It may also mean plus B. or in addition to preceding items in the series. C. Approved: Where used in conjunction with Architect's response or action, meaning will be held as specified in General and to limitations of Architect's responsibilities and duties In case will Architect's approval be interpreted as release of Supplementary Conditions. no Contractor from responsibilities to fulfill requirements of Contract Documents. D. Directed, Requested: Terms such as "directed," "requested," "authorized," "selected," "accepted," "permitted" mean "directed by Architect," "requested by "approved," "required," and such implied meaning shall be interpreted to Architect," and similar phrases. However, no extend Architect's responsibility into area of construction supervision. E. Finish: The manner or method of completion. The final appearance of a surface, including operations have been performed. texture, smoothness, sheen, and color, after finishing of substrate and application, curing, and protection of Finishing operations include preparation specified finish materials. F. Furnish: Means to supply, purchase, procure and deliver complete with related accessories, similar operations, as applicable in each ready for assembly, application, installation, and instance. on Drawings, or other G. Indicated: Refers to graphic representations, notes, or schedules similar requirements in Contract Documents. paragraphs or Schedules in Specifications, and "shown," "noted," "scheduled," and "specified" are used to help reader locate Terms such as the reference. Location is not limited. H. Install: Means to construct, assemble, erect, mount, anchor, place, connect, apply and similar in each instance. operations, complete with related accessories, as applicable I. Installer: Entity (person or firm) engaged to perform a particular unit of Work at Project site, similar required operations. including installation, erection, application, repair, patching, and they are engaged to perform. Such entities must be experienced in operations J. Or: Used to introduce any of the possibilities in a series. Items in the series are not required to items in the series are optional requirements. be taken jointly. It does not mean that individual K. Product: Includes natural and manufactured materials, components, machinery, fixtures, accessories to be incorporated equipment, devices, furnishings, systems, and their associated into the Work. L. Provide: Means to furnish and install, complete and ready for operations and use for purpose intended. M. Regulations: Includes laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, as well as rules, conventions, and agreements within construction industry that control performance of the Work. N. Similar: Interpreted in its general sense and not as meaning identical. Elements defined as "similar" shall be coordinated in relationship to their location and connection with other parts of the Work. Quality Requirements Town of Fountain Hills 01400-3 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19 43.000 O Q� O. True To Line, Plumb, Level, and Flat: Install Work within following tolerances, except where indicated otherwise: 1. True to line: Allowed deviation from straight line within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 3/8 inch in lengths over 20 feet. 2. Level: Allowed deviation from horizontal plane within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 1/2 inch in lengths over 20 feet. 3. Plumb: Allowed deviation from vertical plane within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 1/2 inch in lengths over 20 feet. 4. Flat: Allowed deviation from flat plane in any planar direction within plus or minus 1/16 inch in one foot; plus or minus 1/8 inch in 10 feet; plus or minus 1/4 inch in 20 feet; and plus or minus 3/8 inch in lengths over 20 feet. 5. Tolerances are not accumulative. 1.6 QUALITY ASSURANCE A. Supervise performance of Work in such manner and by such means to ensure that Work, whether completed or in progress, will not be subjected to harmful, dangerous, damaging, or otherwise deleterious exposure during construction period. B. Ensure that persons performing Work are qualified to produce workmanship of specified quality. C. Monitor quality control over products, suppliers, manufacturers, services, site conditions, and workmanship to ensure Work complies with Contract Documents. D. Comply with specified reference standards for minimum quality of Work except when more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. 1.7 MANUFACTURER'S FIELD SERVICES AND REPORTS A. Submit reports in accordance in accordance with Section 01330. B. Submit qualifications of field observer 30 days in advance of required observations; observer is subject to approval of Architect. C. When specified in individual Specification sections, require material or product suppliers or manufacturers to provide qualified staff personnel to observe site conditions, conditions of surfaces, quality of workmanship, and conditions of installation as applicable, and to initiate instructions when necessary. D. Report observations and site decisions or instructions given to applicators or installers that are supplemental or contrary to manufacturer's written instructions. E. Submit reports within 7 days of observation. Distribute copies to Architect, Project site file, subcontractor, and other entities requiring information. PART 2 - PRODUCTS NOT USED Quality Requirements Town of Fountain Hills 01400-4 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II PART 3 - EXECUTION NOT USED END OF SECTION Quality Requirements Town of Fountain Hills 01400-5 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01445 BUILDING ENVELOPE REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Requirements for exterior walls and roofs. 1.2 DEFINITIONS d in this Section supersede definitions appearing in reference A. General: Definitions include documents. B. Water Leakage: 1, Condensation occurring during water infiltration tests is acceptable- 2. Water infiltration is acceptable only if following conditions are satisfied: a. Water is contained and drained to exterior. b. Water will not cause damage to adjacent materials or finishes. that C. There is no wettno staining would visible be ng or other damage to any part of completed building or d. There would be furnishings. C. Positive Pressure: Effect of wind blowing against wall for testing; inward acting pressure on system. of suction on lee side of building. For test, outward acting pressure D. Negative Pressure: Effect on system. 1.3 SYSTEM REQUIREMENTS A. Description of System: ll and roof system, complete with gl, flash ng, aluminumed and Exterior wa storefront and entrances, glass, glazing, EIFS, shims, sealants, roofing, anchorage devices required to secure entire terior envelope to buildincomplete and weathertiggt externallenve ope system and related appurtenances as necessary Provide B. Acceptability of exterior wall components is dependent upon evidence of previous successful test performances. C. General: 1, Drawings are diagrammatic and do not purport to identify nor solve problems of therms or structural movement, glazing, anchorage or moisture disposal. 2. Requirements shown by ails are intended to establish basic dimension of unit, sight lines and profiles of members. 3. Provide concealed fastening wherever possible. 4. Coordinate shop drawings and installation of exterior wall to resolve conflicts. 5. Allow for installation tolerances, expansion and contraction of adjacent materials, and sealant manufacturer's recommended joint design. 6. Assemblies shall be free from rattles, wind whistles, and noise due to thermal and structural movement and wind pressure. 7. Attachment considerations are to take into oss bili u of nt site liarWeaken gXoa fractuang contraction movements so there is no p Y loosening, connection between units and building structure or between units themselves. g. Do not assume glass, sealants, and interior finishes contribute to framing member strength, stiffness, or lateral stability. Building Envelope Requirements Town of Fountain Hills 01445-1 SmithGroup, Inc. Civic Center Phase 11 N TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II Smite O 543.000 a�� D. System shall drain to exterior face of wall; water entering system and condensation occurring within system by drain holes and gutters of adequate size to evacuate water without infiltration to interior. profile appearance. 10. Provide components exposed to view uniform color and p PP 11. Do not fabricate system to exceed sealant manufacturer's recommended performance criteria. D. Structural Requirements: components engineered, where specified in individual . Provide exterior envelope istered professional engineer licensed to practice structural specification sections, by reg engineering in State of Arizona. E. Wind Loading: 1, Engineer typical exterior e e° required by governing building code equt cements us ngacting normal to plane of walls as a. Basic wind speed: 90 mph b. Exposure: C C. Importance factor: 1.0 d. Special loading at corners, parapets, and other zones as required by governing building code requirements. Thermal Requirements: 1, Thermal movement: a. Provide for expansion and contraction due to strueirf amance or temperature changes movement an without detriment to appearance or p temperature changes regardless of surface areas exposed b. Provide for assumed to exterior and interior. C. Fabricate exteriorstructure lope to win deflectioltn,swa page and htand Brack rnt acking without b eakage of air assembly and or water seals. d. Provide joint movement capable of reacting to material temperature range o 180 degrees F. Assume entire cross section has uniform temperature. 2. For thermal requirements twenter temperature from IRAE handbookace temperature shall be 99 percent dry bulb G. Seismic Requirements applicable codes and 1, Provide for seismic loads and movement in accordance with following requirements. 2. At any floor, assume thae ow rlemain in'smic displacement u displacced conditioor floor will occur while oor n. immediately above and b permanent 3. Seismic displacements frames, glass, design seismic as'fwill be allowed.or gross distortion of anchors, a. Glazing gaskets may not disengage. b. Weather seals may not fail.s greater, no 4. Provide two times permanent distortionriftoflsplacemnt or 3/ancho se frames, glass, or'panel will be failure or gross permsrma allowed. a. Glazing gaskets may disengage. b. Weather seals may fail. 5. Engineer exterior envelope to accommodate seismic movements as established by Local Governing Code, Zone 2, Importance Factor 1.0. 1.4 SUBMITTALS A. Provide submittals in accordance with Section 01330. Building Envelope Requirements Town of Fountain Hills 01445-2 SmithGroup, Inc. Civic Center Phase II Smith oup 19543.000 TOWN OF FOUNTAIN HILLS /jl O CIVIC CENTER PHASE II J aG� B. Provide test reports on accordance with Section 01450. 1.5 EXTERIOR GLAZING REQUIREMENTS A. Exterior Window Performance: Previously tested and successfully passed following: 1. Air Infiltration of Fixed Units: Tested not to exceed 0.06 cubic foot/minute square foot in accordance with ASTM E283, at pressure differential of 8 PSF. 2. Water Penetration Under Static Pressure: In accordance with ASTM E331; air pressure 20 percent design wind load; 8 PSF minimum, no uncontrolled water penetration allowed. 3. Water Penetration Under Dynamic Pressure: In accordance with AAMA 501.1; air pressure 20 percent design wind load; 6.24 PSF minimum, no uncontrolled water penetration allowed. Uniform Static Pressure: Provide testing in accordance with 4. Structural Test Under ASTM E330. a. Deflection under Uniform Loading: Deflection of aluminum members not to exceed L/175 or 3/4 inch whichever is less. b. No glass breakage allowed. C. Anchor movement not to exceed 1/8 inch. 1.6 FIELD TESTING A. Hose Test: 1, Owner may elect to have exterior glazing systems field checked for water leakage on actual building conforming to test requirements of AAMA 501.2. 2. Test operating doors in the same manner as fixed wall areas. Modify test for joints of operating units. 3. No water leakage will be permitted, as defined in this Section. 4. Areas to be tested and number of tests p Y ill be determined by Owner. 5. Provide scaffold, hose, and water supply perform erform tests, plus repeat unsuccessful tests after remedial work. 6. Ensure remedial measures maintain standards of quality and durability of original installation. Remedial measures are subject to approval of Architect. PART 2-PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION Town of Fountain Hills Building Envelope Requirements 01445-3 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01450 QUALITY CONTROL PART 1 - GENERAL 1.1 FIELD SAMPLES A. Field Sample Definition: Partial installation installed at Project site for l features and workmanship Architect's review and approval of vi B. General: 1, Provide field samples at site required by individual Specification sections. 2. Erect at location acceptable to Architect; perform Work in accordance with applicable Specification sections. 3. Construct complete, including Work of related�r ad from es gArchitect. n' Do finished proceed with 4. Make adjustments necessary to obtain approval further work until sample installation has been approved by Architect. 5. Approved samples will serve as standard of quality and workmanship of Work; maintain samples until completion of relevant Work.. g, Upon completion of Work or when directed by Architect, demolish field samples and remove from site, unless accepted by Architect as part of completed Work. 1.2 te several A. Mock-up Definition: Full size assembliesreview and approval visual features and workmanshipor elements 01 construction erected for Architects Mock-ups represent quality of materials and workmanship required for Work. B. General: 1, Use materials, fabrication and tiontconditionslas accurately as possible.se indicated or Work. Simulate actual listed in Part 3. 2. Provide mock-up 3. Approval: approval for each mock-up. a. Obtain Architect's written rod b, Do not start puction of materials for final Project site erection until Architect's approval of mock-up has been obtained. C. Approved mock-up will serve as standard of quality and workmanship of Work; maintain mock-up until completion of relevant Work. 4, Upon completion of relevant Work or when directed by Architect, demolish and remove mock-up. MOCK-UPS 1.3 TESTING LABORATORY SERVICES A. General Requirements: 1, Provide inspections, tests, and other services specified in individual specification sections and building code. relieve Contractor of obligation to 2. Employment of testing laboratory shall in no way perform Work in accordance withec orrequirements of Laboratory," orrr"Testing Laboratory' 3, Where terms "Laboratory," "Insp P are used, they mean and refer odesig with one set officially Contracnatet Documents and ltand ed e relevantapprovedapproved 4. Provide testing labors ry submittals. Town of Fountain Hills 01450-1 Civic Center Phase 11 Quality Control SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II B. Selection and Payment: Contractor w independent testing laboratory to perform otherwise. I appoint, employ, and pay fo / _specified inspections and testing,4unIsJ;. C. Testing Laboratory: 1. Laboratory Qualifications: and qualifications required by testing standards and a. Maintain staff size specification. b. Maintain instruments and equipment in accordance with testing standards. C. Authorized to operate in state where Project is located. 2. Laboratory Responsibilities: a. Cooperate with Architect and Contractor; provide qualified personnel after due notice. b. Perform inspections, sampling, and testing in accordance with specified standards. of materials and mixes with requirements of Contract G. Ascertain compliance Documents. d. Provide inspections, tests, and other services specified in individual specification sections. e. Promptly notify Architect and Contractor of observed irregularities or non-conformance of Work or products with Contract Documents. 3. Laboratory and inspection personnel are not authorized to: a. Release, revoke, alter, relax, or enlarge any requirements of Contract Documents. b. Perform any duties of Contractor. C. Approve or accept any portion of Work. d. Stop the Work. D. Contractor Responsibilities: provide access to Work and manufacturer's 1. Cooperate with laboratory personnel, operations. 2. Deliver samples or test mock-ups to testing laboratory prior to being incorporated into Work. 3. Furnish copies of product tests or mill test reports as specified or required. 4. Furnish incidental labor and facilities: a. To provide access to Work to be tested. roject site or at source of product to be tested. b. To obtain and handle samples at P C. To facilitate inspections and tests. d. For storage and curing of test samples. 5. Notify Architect and laboratory 48 hours prior to expected time for operations requiring inspection and testing services. 6. When inspections or tests can not be performed after proper notification and at no fault of laboratory, reimbursement costs for laboratory expenses incurred will be charged to Contractor by deducting charges from Contract Sum. E. Submittals: 1. Provide submittals in accordance with Section 01330. 2. Laboratory Reports: a. Include with each report: (1) Date issued. (2) Project title and number. (3) Testing laboratory name, address, and telephone number. (4) Record of temperature and weather conditions. (5) Names of individuals making tests and inspections. Name and signature of person submitting report. (6) Dates, times, and locations of sampling, testing, and inspection. Quality Control Town of Fountain Hills 01450-2 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 :4 [A TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II Identification of specification section and products. �_✓� _ `� (8) Location in Project.�� % p (g) Type of inspection or test. (10) Reference standards used for test. (11) Name of material suppliers. (12) Results of tests and interpretation of test results. (13) Professional opinion of whether tested and inspected Work complies with Contract Documents. (14) Certified statement, signed and sealed by testing laboratory attesting to accuracy of testing results. (15) Number pages. b. Submit test reports within 2 weeks of test date. C. After each inspection and test, promptly submit copies of written reports as follows: (1) Owner: 1 copy. (2) Architect: 3 copies. (3) Code Officials: 1 copy. (4) Contractor: 3 copies. d. When requested by Architect, provide interpretation of test results and suggested remedies. F. Failures and Retesting: 1, When initial inspecU�ent testons agtwi Isbe performed indicate oby same Testing Agency and w II be Documents, subseq done at Contractor's expense and deducted from Contract Sum. 2. Removal and replacement a Contract orr's expense.stated by such non-compliance of Contract Documents shall be PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 REPAIR AND PROTECTION A. 41 Protect construction exposed by testing service activities. Upon completion of inspection, testing, sample -taking, and similar services, repair oamageu construction. Comply with requirements of Section 01735 — Cutting and Patching. END OF SECTION Town of Fountain Hills Civic Center Phase 11 01450-3 Quality Control SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II �D SECTION 01600 Q� PRODUCT REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY A. Related Sections: 1. Section 01630 — Product Substitution Procedures. 2. Section 01700 - Execution Requirements: Protection of installed work. 1.2 BASIC PRODUCT REQUIREMENTS A. Furnish like products from single manufacturer to greatest extent possible. B. Provide products complete withaccessories, and intended use and safety guards, and other devices and details needed for complete installation her arks on C. Product Identifications:permitted on sulrfacestexposedkto view sin public tareas,e interiororotr products are not perm exterior. Plumbing, mechanical, and electrical equipment not exposed to public view are excluded from foregoing limitation. Required testing laboratory labels (such as UL, FM, or WH) are also excluded from foregoing limitation. 1.3 PRODUCT OPTIONS turer A. Products specified by r ch can eferenced do urmen s. Evidence of compliance will beoduct by any crequi required rat time be shown to comply to of product data or shop drawing submittals. B. Products specified by naming several products: Select any product named. used in ons is C. Acceptable Product: Th rites notsintended tto denote hese csole tlt locating sourcefor product specified.o assist the user in the specified product a acceptable product listed denotes a typical product by one of listed acceptable manufacturers. Products by other listed omanufacturer meeting on eor esceeding listed product or specified criteria may be used without following or performance D. Products specified by naing one am roved manufacturers: Products of other listed criteria reference ma u act rersmust to other acceptable pp meet or exceed model uw sed bhout following substitution procedues.lent products by other listed manufacturers may be E. Products specified by naming one product or indicating option of selecting equivalent products by stating "equivalent to," "or other approved manufacturers," or other similar language: Submit "Substitution Request Form" for any product not specifically named. F. Products specified by naming only one product followed by "no substitutions," or other similar language: There is no option. 1.4 PRODUCT DELIVERY REQUIREMENTS veries to A. Arrange deliveries ue for prdance with roduct nspectionruction priorr to installation. Scress lheduecshalllalsollt take into allow adequate P Product Requirements Town of Fountain Hills 01600-1 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II ,U a consideration and allow adequate time for reordering of products damaged during delivery not meet Contract requirements. B. Coordinate to avoid conflict with Work and conditions at site. C. Deliver products in undamaged condition, in manufacturer's original unopened containers or packaging, with identifying labels intact and legible. D. Promptly inspect shipments toensure that products comply with requirements, quantities are correct, and products are undamaged. 1.5 PRODUCT STORAGE, AND HANDLING REQUIREMENTS A. Storage: 1. Store and protect products in accordance with manufacturer's instructions with labels intact and legible. sitive products in weathertight, climate controlled enclosures. 2. Store environmentally sen 3. Provide off site storage and protection when site does not permit on site storage. 4. Protect and cover products subject to deterioration with impervious sheet covering. Provide ventilation to avoid condensation. 5. Arrange storage to permit access for inspection. Periodically inspect to ensure products are undamaged and are maintained under specified conditions. 6. Store loose granular e materials. solid flat surfaces in well -drained area. Prevent contamination with of • B. Handling: 1. Handle products in accordance with manufacturer's instructions with load greater than 2. Do not load structure during construction by storing products structure is calculated to safely support. tore products by methods to prevent soiling, 3. Provide equipment and personnel to s disfigurement, or damage. ch have deteriorated, become damaged, or are otherwise unfit C. Do not use products in Work whi for use. PART2-PRODUCTS NOT USED PART 3 - EXECUTION 3.1 PRODUCT INSTALLATION A. Refer to Section 01700. END OF SECTION Town of Fountain Hills 01600-2 Civic Center Phase 11 Product Requirements SmithGroup, Inc. SmithGroup 19543.000 D. Do not substitute products unless Architect and the City of Avondale. 1.2 A. B. C. 1.3 A. B. C. D TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES PART 1 - GENERAL QUALITY ASSURANCE Contract is based upon products and standards established in Contract Documents without consideration of proposed substitutions. Products specified define standard of quality, type, function, dimension, appearance and performance required. ermitted for specified products, except where specified otherwise. Substitution proposals are p substitution has been accepted and approved in writing by TIME OF SUBSTITUTION REQUESTS Within days after award Sub titu onitect Requelst Former formal substitution requets No requests for subs tutionsrwil ill Contractor only. Use attached be accepted after that time without Owner's authorization and with following stipulation. roposed by or after start Architect will record time required 1fechanges evaluating intheContract substitutions Docupments. Whetherror tnot Architect of construction, and for making accepts Contractor proposed substitutieeach haul reamproposed sure Owner for charges of Architect and Architect's consultants for evaluating No additional substitutions will be considered after from or i naalaprocess a in unless a market place. substitution is required due to specified product being rem oved SUBSTITUTION PROCEDURES Limit each request to one proposed substitution. Submit substitution requests on attached form complete with attachments necessary to fully document proposed substitution. Submit in number of copies required for Contractor's use and distribution, plus one copy to be retained by Architect. Copy of required form is bound after last page of this Section. Remove form for making additional copies or request an original copy from Architect. Document each request with supporting data substantiating compliance of proposed substitution with Contract Documents, including: 1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards. 2. Itemized point -by -point comparison of proposed substitution with specified product, listing variations in quality, performance and other pertinent characteristics. 3. Reference to article and paragraph numbers in Specification section. 4. Cost data comparing proposed substitution with specified product and amount of net change to Contract Sum. 5. Changes required in other Work. g. AvaCertified applicable. and source of replacement parts, as fied to t data to show comp) ance with performance haraccter stics speci 7. Certed Town of Fountain Hills Civic Center Phase 11 Product Substitution Procedures 01630-1 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS O CIVIC CENTER PHASE II a applicable or re g. Samples, when requested. g. Other information as necessary to assist Architect's evaluation. E. A request for substitution constitutesdod ct andt determation inedothat it ris equal or superior in all 1. Has investigated prop P respects to specified product. 2. Will provide identical warranty as required for specified product.be 3. Will coordinate installation and o is or tmeeextes to �sher Work which on which may subs quenrequired. tlybecome 4. Waives claims for additional apparent. 5, Certifies that proposed product will not affect or delay Construction Progress Schedule. 6. Will pay for changes to building design, including architectural or engineering design, detailing, and construction costs caused by the requested substitution. Substitutions will not be considered when: r Win s or product data submittals without formal request 1. Indicated or implied on shop 9 submitted in accord with this Section. s not been reviewed and roved b Contractor. 2. Submittal will re a quire substantialution request revision ev sion of Contract Documents or other items of the 3. Acceptancee q Work. comparison of 4. Submittal for substitution request does not include point -by -point proposed substitution with specified product. 1.4 OWNER AND ARCHITECT'S REVIEW A. Ar chitect will review requests for proposed substitution and make recommendations to Owner on Substitution Request Form with reasonable promptness. 4 C fi7 Considerations for acceptance will be based on conformance with Contract including following as applicable: 1. Physical dimension and clearance requirements to satisfy space limitations. 2. Static and dynamic weight limitations; structural properties. 3. Audible noise levels. 4. Vibration generation. components. 5, Interchangeability of parts or comp ossible removal or replacement. 6. Accessibility for maintenance to allow p 7. Design. g. Colors, textures, and finishes. g. Compatibility with other materials, products, assemblies, and components. on Substitution Owner's decision to approve of J cJc%,L-- Request Form. Approval of substitution not valid without Owner's signature. Rejection of proposed substitution by Owner requires use of specified product - PART 2 - PRODUCTS NOT USED Town of Fountain Hills Civic Center Phase 11 Documents, Product Substitution Procedures 01630-2 SmithGroup, Inc. SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II o� PART 3 - EXECUTION a� NOT USED END OF SECTION Attachment: Substitution Request Form, 2 pages. P1 Product Substitution Procedures Town of Fountain Hills 01630-3 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II ro ntractor: SUBSTITUTION REQUEST FORM Request Number TO: Architect Date: tier ❑Manufacturer FROM: ❑ Contractor ❑ Subcontractor ElSupp Specified Item: Paragraph: Section: Page: Proposed Substitution: Phone Number: Manufacturer: Address: Model Number: Trade Name: Address: Phone Number: Installer: ❑ ❑New product ❑ 2 to 5 years old ❑ 5 to 10 years old More than 10 History: years of Note: Limit this Request to one proposed substitution Differences between proposed substitution and specified product: ❑ Point by point comparison data attached - REQUIRED BY ARCHITECT Reason for Not Providing Specified Item: Similar Installations: Architect: Project: Owner: Address: Date Installed: Architect: Project: Owner: Address: Date Installed: Proposed substitution affects other parts of Work: ❑No ❑Yes; explain Savings to Owner for accepting substitution: Proposed substitution changes Contract Time: ❑ No ❑Yes; Add/Deduct days. Supporting Data Attached: ❑ Samples ❑ ❑ Product Data ❑ Drawings ❑ Tests ❑ Reports Town of Fountain Hills Civic Center Phase 11 Product Substitution Procedures 01630-4 SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE 11 Smit/h/Ctroup 19543.000 Undersigned certifies: s been fully investigated and determined to be equal or superior in all respects to specified Proposed substitution ha product. Same warranty will be furnished for proposed substitution as for specified p odavailable. Same maintenance service and source of replacement parts, as app Proposed substitution will not affect or delay Construction Progress Schedule. lete hams for a w dditional costs related to accepted substitution which may Cost data as stated above is comp subsequently become apparent are to es not affect dimensions and functional clearances. Proposed substitution do Payment will be made for changes to building design, sigtion including architectural or engineering design, detailing, and construction costs caused by the requested for accepted substitution will be complete in all Coordination, installation, and changes in the Work as necessary P rocnArAR. Submitted by: e: ARCHITECT'S REVIEW AND ACTION ❑ Approve Substitution - Make submittals in accordance with Specification Section 01330. ❑ Approve Substitution as noted 'fe P e submittals Architect shall not have accordance with Sesponsitbil ty for ion tperformaion 0 nce of ❑ Reject Substitution -Use p - substitution approved by Owner and rejected by Architect. ❑ Substitution Request received too late - Use specified products. Signed by: roval of Substitution not valid without Owner's signature) OWNER'S REVIEW AND ACTION (App ittals in accordance with Specification Section 01330. ❑ Substitution approved -Make subm ake submittals in accordance with Specification Section 01330. El Substitution approved as noted - M ❑ Substitution rejected - Use specified products. Signed by: mme END OF FORM Product Substitution Procedures Town of Fountain Hills 01630-5 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II u L .. SECTION 01700 EXECUTION REQUIREMENTS PART 1 - GENERAL 1.1 SUMMARY A. Related Sections: 1, ents: Basic Product Requirements. Section 01600 - Product Requirem 1.2 EXAMINATION OF CONDITIONS A. Examine substrates and conditions under which Work is to be performed. Do not commence work over unsatisfactory conditions detrimental to proper and timely execution of Work. B. Do not proceed with Work until unsatisfactory conditions have been corrected. C. Commencement of installation constitutes acceptance of conditions and cost of any corrective measures are responsibility of Contractor. 1.3 PREPARATION A. Require compliance with manufacturer's printed installation instructions, including each step in or installation procedures unless specifically modified sequence. Do not omit preparatory steps or exempted by Contract Documents. B. Maintain one set of complete instructions at Project site during installation and until completion. C. Should Project conditions or specified Architect ire ents co d ntgwith manufacturer's instructions, request clarification in writing from PART2-PRODUCTS NOT USED PART 3 - EXECUTION 3.1 PRODUCT EXECUTION A. Install, erect, connect, condition, us mitdwith specified ified reqclean uirements. manufacturer's roducts �n accordance with manufacturer's instructions and m co Y or other mechanical or electrical items or apparatus. d installation of adjoining construction, B. Verify and coordinate clearances, dimensions an equipment, piping, ducts, conduits, C. Prior to fabrication, field measure actual existing conditions to ensure prope r fit. D. Inspect each item of material or equipment immediately prior to installation. Reject damaged and defective items. sions of Work, as an of each E. Recheck measurements and dim en installation. Whenever stock manufactured products are peg fiedral ste verify actual g space for requirements for setting or placing into allotted space. No extra cost will be allowed adjustment of Work to accommodate particular product. Execution Requirements Town of Fountain Hills 01700-1 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II O d connection devices and methods for securing Work. Secur I F. Provide attachment an h sical distortion or with devices designed and sized to withstand stresses, vibration, p y disfigurement. G. Allow for expansion of materials and building movement. H. Isolate each unit of Work from incompatible Work as necessary to prevent deterioration and electrolytic action. 1. Clean and perform maintenance on installed Work as frequently as necessary through ction period. Lubricate operable components to ensure operability without remainder of constru damaging effects. J. Adjust operating products and equipment to ensure smooth operation. 3.2 PROTECTION OF INSTALLED WORK A. Protect installed Work in manner to prevent damage from subsequent construction operations. B. Provide special protection where specified in individual Specification sections. C. Provide temporary and removable z materials protection of installed products. Control activity in immediate work area to minim D. Ensure materials, systems, and components will be without damage or deterioration at time of Substantial Completion. E. Protect finished Work from damage, defacements, stains, scratches, and wear. F. Provide protective coverings at projections, jambs, sills, and soffits of wall openings. G. Protect finished floors, stairs, and other surfaces from traffic dirt, wear, damage, or movement of heavy objects, by protecting with durable sheet materials. rac or tivity is H. Prohibit traffic or storage dationswaterproofed pro ec on roofed f from waterproofing torff oofing cmaterial necessary, obtain recommendations manufacturer. I. Prohibit traffic from lawn and landscaped areas. END OF SECTION El Execution Requirements Town of Fountain Hills 01700-2 SmithGroup, Inc. Civic Center Phase II SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SECTION 01735 CUTTING AND PATCHING PART 1 - GENERAL 1.1 SUMMARY A. Section includes incidental cutting, fitting, and patching within new construction required to complete work or to make its several parts fit together. B. Related Sections: 1. Section 07840 - Firestopping. 1.2 SUBMITTALS request to perform cutting and patching 2 weeks in advance of cutting or A. Submit written alteration which affects: element of Project. 1. Structural value or integrity of any osed or moisture resistant elements or systems. 2. Integrity or effectiveness of weather exp 3. Efficiency, operation, maintenance, or safety of operational equipment. 4. Visual qualities of elements exposed to view. B. Include in request: 1. Identification of Project. 2. Location and description of affected Work. 3. Description of proposed Work: atchin or alteration. a. Scope of cutting,lblte'trades. g b. Listing of app C. Proposed products and materials. d. Extent of refinishing. 4. Necessity for cutting or alteration. 5. Alternatives to cutting and patching. g. Effect on structural integrity of Work. 7. Effect on weatherproof integrity ofWork. d significant visual elements. 8. Effect on the building's appearance 9. Effect on utilities: cutting and patching. a. List utilities affected by 9 b. List utilities that will be relocated. porarily out -of -service. Indicate time period of service C. List utilities that will be tem outage. 10. Date and time of execution. C. Should conditions or schedule require change of products or methods different than original installation, submit written recommendation to A orrchitect methodsXplaining conditions necessitating change and requirements of alternative D. Approval by Architect to proceed with cutting and patching does not waive Architect's right to later require complete removal and replacement of unsatisfactory work. PART 2-PRODUCTS 2.1 MATERIALS I with A. Primary Products and Materials: Those required for original installation; comply Specifications for each specific product involved. Cutting And Patching Town of Fountain Hills 01735-1 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II D40)a PART 3 - EXECUTION 7 3.1 EXAMINATION A. Comply with provisions of Section 01700. B. After uncovering existing Work, examine conditions affecting installation of products and performance of Work. 3,2 PREPARATION pports to ensure structural integrity of affected portions of Work. A. Provide temporary su B. Provide devices and methods to protect other portions of Project from damage. C. Provide protection from elements for areas which may be exposed by uncovering work; maintain excavations free of water. D. Provide materials and controt operations at o ess to prevent spread of dust in surrounding area. Provide drop cloths or other E. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas. 3.3 PERFORMANCE for surface to or ganlaltcondof i condition. Work and subsequent fitting and A. Cut into construction to provide patching required to restore B. Cut, fit, patch, excavate, and backfill to complete Work and to: 1. Fit several parts together, to integrate with other work. 2. Uncover portions of work to provide for installation of ill-timed work. 3. Remove and replace defective work. 4. Remove and replace work not conforming to requirements of Contract Documents. 5. Remove samples of installed work as necessary for testing. 6. Provide openings in elements of work for penetrations of plumbing, mechanical, and electrical work. for Architect's observation of covered work which has been 7. Uncover work to allow covered up prior to required observation by Architect. C. Execute in manner which does not void required or existing warranties. D. Execute by methods which will prevent damage to other Work and which will produce appropriate surfaces to receive installation of new Work: 1. Use hand or small power tools designed for sawing or grinding, not hammering or chopping. 2. Cut holes and slots as small as possible, neatly to size required, with minimum disturbance of adjacent surfaces. 3. Temporarily cover openings when not in use. 4. To avoid marring existing finished surfaces, cut or drill from exposed or finished side into concealed surfaces. masonry using cutting machine, such as Carborundum saw or 5. Cut through concrete and diamond -core drill. Cutting And Patching Town of Fountain Hills 01735-2 SmithGroup, Inc. Civic Center Phase 11 • A TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 �O a f E. Execute excavating and backfilling by methods in accordance with app lica c o e to Project. Division 2 which will prevent settlement or damag with specified F. Execute fitting and adjustment to produce finished installation complying products, functions, tolerances, and finishes. ed, to match existing conditions. G. Restore surfaces which have been cut, removed, or da H. Install products and materials to complete Work in accordance with requirements of Contract Documents. l installer to perform cutting and patching for weather exposed and moisture I. Employ origina resistant elements, and sight exposed surfaces. J. Do not cut and patch structural elements in manner that would result in reduction of load carrying capacity or of load deflection ratio. ents in anner Do not cut and patch operatt would ional elements perfoorm related nnePon intended,rrincludinga energy K. capacity to p result in reduction of their cap Y eased maintenance, decreased operational life, or performance, that would result in incr decreased safety. L, Fit work tight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces. stops in accordance with M. penetrations enetrations of fire -rated assemblies, completely seal with fire Section 07840. Where utilities are to be removed, relocated, or abandoned, by-pass before cutting. Cut-off N. valve, or plug and seal the remaining pipe or conduit in walls or partitions to be removed. Cap, nt entrance of moisture or matter after by-passing and portion of pipe, duct, or conduit to preve cutting. Except where indicated otherwise, restore exposed finishes of patched areas to match adjacent 0• P extend finish restoration into adjacent surfaces in mannerrwohi to surface and where necessary atching and refinishing. Thoroughly clean surfaces p will eliminate evidence of p application of paint and other finishes. painted surface, provide appropriate prime coat followed p. Where patching occurs in previously p patch; for by first finish coat of paint. Provide t finalfinish break aoro intersection, area anassemblyrefinish continuous surface extend to near entire unit. Except where indicated otherwise, finish in sheen and color to match existing. 3.4 CLEANING aces affected by Work. Completely remove paint, mortar, oils, nd A. putty, Thoroughly nd items of similar nature. p B. Restore damaged surfaces to its original condition. END OF SECTION Town of Fountain Hills Civic Center Phase 11 01735-3 Cutting And Patching SmithGroup, Inc. TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II PART 1 - GENERAL 1.1 SUMMARY A. Section Includes Completion. SECTION 01740 CLEANING SmithGroup 19543,000 a,/ es • Construction and final cleaning prior to Certification of Substantial 1.2 SYSTEM DESCRIPTION A. Execute cleaning during progress of work and at completion of work as required by this section and the Conditions of the Contract. B. Hazards Control: 1. Store volatile wastes in covered safety containers. 2. Remove containers from premises daily. 3. Prevent accumulation of waste which creates hazardous conditions. 4. Provide adequate ventilation during use of volatile or noxious substances. C. Conduct cleaning and disposal operations to comply with local ordinances and anti -pollution laws. 1. Do not burn or bury rubbish and waste materials on Project site. 2. Do not dispose of volatile wastes or hazardous materials such as mineral spirits, oil, or paint thinner in storm or sanitary drains. 3. Do not dispose of wastes into streams or waterways. PART 2-PRODUCTS 2.1 CLEANING MATERIALS ended by manufacturer of material being cleaned. A. Use only materials and methods recomm hazards to health or property, or which will damage B. Do not use materials which will create surfaces. C. Provide covered containers for deposit of waste materials, debris, and rubbish. PART 3 - EXECUTION 3.1 CLEANING DURING CONSTRUCTION A. Execute periodic cleaning keep rubbish, hl, and site,and blownent debris properties resulting from accumulations tion of waste materials, debris, operations. e construction tools, scaffolding, equipment, machinery, B. Prior to Substantial Completion remov and surplus materials. C. Broom clean and vacuum interior areas prior to start of surface finishing, and continue cleaning to eliminate dust. tions so that dust and other contaminants will not fall on or adhere to D. Schedule cleaning opera wet or newly -coated surfaces. Cleaning Town of Fountain Hills 01740-1 SmithGroup, Inc. Civic Center Phase 11 SmithGroup 19543.000 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II 4an4 LE. Remove debris and rubbish from pipe chases, plenums, attics, crawl spaces, f, "7 or remote spaces, prior to enclosing space. F. Do not throw materials from heights. ro riate containers with G. Open free -fall chutes not permitted. Terminate closed chutes into app p lids. H. Collect and remove waste materials, debris, and er.bbish from site periodically until execution of final cleaning and dispose off site in lawful m 3.2 FINAL CLEANING A. Comply with manufacturer's instructions. B. Remove tools, construction equipment, machinery, and surplus material from Project site. C. Employ experienced personnel or professional cleaning firm. D. Cleaning: 1 _ Clean exposed exterior and interior rfaced finishes to dirt -free condition, free o stains, films, and similar foreign su bstances. 2. Remove labels which are not required as permanent labels. 3. Clean glossy materials to polished condition; removeforeign substances. 4. Polish reflective surfaces to clear shine. Glass and glazing: a. Wash and clean mirrors and both sides of glass. b. Remove putty scratched, other subtances which and broken glass.cure vision. C. Replace PPed 5. Clean concrete floors in unoccupied spaces. pavers, and other similar hard -surface 6. Clean resilient flooring, stone flooring, flooring, including associated bases. Refer to dividual Specification sections for requirements of sealing, buffing, waxing, and polishing 7. Clean carpet and similar soft surfarr'cent; remove exes, removing dcess lubricationebris, soil, and excess nap. g. Clean exposed surfaces of equip equipment to sanitary condition. 9. Clean plumbing fixtures, drinking fountains, burned out filar equip 10. Clean light fixtures and lamps; rep E. Avoid disturbing natural weathering of exterior surfaces. F. Heating, Ventilating, and Air Conditioning Systems: 1, Clean permanent filters and replace disposable filters for units operated during construction. d coils for units operated without filters during construction. 2. Clean ducts, blowers, an G. Site: construction activities, including landscape areas, free of 1, Clean areas disturbed by rubbish, litter and foreign substances. 2. Sweep paved areas to broom clean condition. 3. Remove stains, thatllls, and oter are neitheh paved foreign o deposits. planted to even -textured surface. 4. Rake g H. Remove waste, foreign matter, and debris from roofs, gutters, areaways, and drainage systems. Cleaning Town of Fountain Hills 01740-2 SmithGroup, Inc. Civic Center Phase 11 TOWN OF FOUNTAIN HILLS CIVIC CENTER PHASE II SmithGroup 19543.000 U�uz f i ht-exposed interior surfaces, IOXLerior Prior to final completion, conduct inspection o s g surfaces, and associated work areas to verify that entire Work is clean. Maintain cleaning until Project, or portion thereof, is accepted by Owner. END OF SECTION Cleaning Town of Fountain Hills 01740-3 SmithGroup, Inc. Civic Center Phase 11 J EXHIBIT C-1 [List of Schematic Design Documents] See following pages. 9196.022.01\Design-Build Agt.ExAl -Amend 1.v4.doc 9.13.2004-1 a FOUNTAIN HILLS CIVIC CENTER PHASE II HOLDER List of Schematic Design Documents 6/4/2004 ORIGINAL LAST DISCIPLINE DOCUMENT REVISION / NUMBER DESCRIPTION / TITLE ISSUE DATE DATE DRAWINGS CIVIL: Dibble and Associates Consulting Engineers A1.1 ARCHITECTURAL SITE PLAN 05/11/04 LANDSCAPE: Stantec Consulting, Inc. L01 CONCEPTUAL LANDSCAPE PLAN 05/11/04 05/24/04 ARCHITECTURAL: SmithGroup A2.1 ARCHITECTURAL FLOOR PLAN LEVEL ONE 05/11/04 A2.2 ARCHITECTURAL FLOOR PLAN LEVEL TWO 05/11/04 A4.1a ELEVATIONS ALTERNATE SOUTH & WEST 05/11/04 A4.2a ELEVATIONS ALTERNATE NORTH & EAST 05/11/04 A4.3 BUILDING SECTIONS 05/11/04 OTHER ELECTRONIC ELEVATIONS 05/18/04 SPECIFICATIONS: SmithGroup DIVISION 15 MECHANICAL NARRATIVE 05/11/04 DIVISION 16 ELECTRICAL NARRATIVE 05/11/04 REVISION NUMBER Page 1 of 1 EXHIBIT C-2 [List of Design Development Documents] See following pages. 9196.022.01\Design-Build Agt.ExAl -Amend 1.v4.doc 9.13.2004-1 MOEN MEMO JrL HOLDER DISCIPLINE / NUMBER DESCRIPTION / TITLE FOUNTAIN HILLS CIVIC CENTER PHASE II List of Design Development Documents 7/29/2004 ORIGINAL LAST DOCUMENT REVISION REVISION ISSUE DATE DATE NUMBER DRAWINGS GENERAL: Smith Group G 0.1 INDEX OF DRAWINGS, PROJECT NOTES, MAP, PROJECT TEAM 07/29/04 G 0.2 CODE SUMMARY, CODE COMPLIANCE PLANS LEVELS 1 & 2 07/29/04 CIVIL: Dibble and Associates Consulting Engineers C 0.1 COVER SHEET 07/29/04 C 0.2 NOTES SHEET 07/29/04 C 1.1 SITE & UTILITY SHEET 07/29/04 C 1.2 SITE & UTILITY SHEET 07/29/04 C 2.1 GRADING SHEET 07/29/04 C 2.2 GRADING SHEET 07/29/04 C 3.1 DETAIL SHEET 07/29/04 LANDSCAPE: Laskin & Associates, Inc. LA. 01 COVER SHEET 07/06/04 07/29/04 1 LA. 02 LANDSCAPE DEMO PLAN 07/06/04 07/29/04 1 LA. 03 HARDSCAPE PLAN 07/06/04 07/29/04 1 LA. 04 LANDSCAPE PLAN 07/06/04 07/29/04 1 LA. 05 IRRIGATION PLAN 07/06/04 07/29/04 1 LA. 06 LANDSCAPE LIGHTING PLAN 07/06/04 07/29/04 1 LA, 07 LANDSCAPE LIGHTING DETAILS 07/06/04 07/29/04 1 LA. 08 PLANTING DETAILS 07/06/04 07/29/04 1 LA. 09 IRRIGATION DETAILS 07/06/04 07/29/04 1 LA.10 SPECIFICATIONS 07/06/04 07/29/04 1 STRUCTURAL: Paul Koehler Consulting and Structural Engineers, Inc. S 1.1 GENERAL STRUCTURAL NOTES 07/06/04 07/29/04 1 S 1.2 TYPICAL DETAILS 07/06/04 07/29/04 1 S 2.1 FOUNDATION PLAN 07/29/04 S 2.2 FLOOR FRAMING PLAN 07/29/04 S 2.3 ROOF FRAMING PLAN 07/29/04 S 3.1 FOUNDATION DETAILS 07/29/04 S 3.2 FOUNDATION DETAILS 07/29/04 S 4.1 FRAMING DETAILS 07/29/04 S 4.2 FRAMING DETAILS 07/29/04 S 4.3 FRAMING DETAILS 07/29/04 S 4.4 FRAMING DETAILS 07/29/04 S 4.5 FRAMING DETAILS 07/29/04 S 4.6 FRAMING DETAILS 07/29/04 S 4.7 FRAMING DETAILS 07/29/04 S 5.1 FRAMING DETAILS 07/29/04 S 6.6 FRAMING DETAILS 07/06/04 S 6.7 FRAMING DETAILS 07/06/04 S 7.1 FRAMING DETAILS 07/06/04 FOUNDATION PLAN 07/06/04 FLOOR FRAMING PLAN 07/06/04 ROOF FRAMING PLAN 07/06/04 S 5.1 FOUNDATION DETAILS 07/06/04 S 5.2 FOUNDATION DETAILS 07/06/04 S 6.1 FRAMING DETAILS 07/06/04 S 6.2 FRAMING DETAILS 07/06/04 S 6.3 FRAMING DETAILS 07/06/04 S 6.4 FRAMING DETAILS 07/06/04 S 6.5 FRAMING DETAILS 07/06/04 Page 1 of 3 FOUNTAIN HILLS CIVIC CENTER PHASE II cam M[]LDER List of Design Development Documents 7/29/2004 ORIGINAL LAST DISCIPLINE DOCUMENT REVISION / Nt1MBER DESCRIPTION / TITLE ISSUE DATE DATE DRAWINGS ARCHITECTURAL: SmithGroup A 0.1 ARCHITECTURAL GENERAL NOTES AND SYMBOLS 07/29/04 A 0.2 ARCHITECTURAL ABBREVIATIONS & DIMENSIONING CONVENTIONS 07/29/04 A 0.3 TYPICAL MOUNTING HEIGHTS & CONFIGURATION DIAGRAMS 07/29/04 A 0.4 TYPICAL RULES FOR DETERMINING MOUNTING LOCATIONS 07/29/04 A 0.5 TYPICAL REFLECTED CEILING PLAN & LOCATIONS & CONFIGURATIONS 07/29/04 A 1.1 ARCHITECTURAL SITE PLAN 07/29/04 A 2.1 ARCHITECTURAL FLOOR PLAN LEVEL ONE 05/11/04 07/29/04 A 2.2 ARCHITECTURAL FLOOR PLAN LEVEL TWO 05/11/04 07/29/04 A 2.3 ROOF PLAN 07/29/04 A 3.1 REFLECTED CEILING PLAN LEVEL ONE 07/29/04 A 3.2 REFLECTED CEILING PLAN LEVEL TWO 07/29/04 A 4.1 BUILDING ELEVATIONS 07/06/04 A 4.1a ELEVATIONS ALTERNATE SOUTH & WEST 05/11/04 A 4.1.1 BUILDING ELEVATIONS 07/29/04 A 4.1.2 BUILDING ELEVATIONS 07/29/04 A 4.2.1 BUILDING SECTIONS 07/06/04 07/29/04 A 4.2a ELEVATIONS ALTERNATE NORTH & EAST O5/11/04 A4.3 BUILDING SECTIONS 05/11/04 A 4.3.1 WALL SECTIONS 07/06/04 07/29/04 A 4.3.2 WALL SECTIONS 07/06/04 07/29/04 A 4.3.3 WALL SECTIONS 07/06/04 07/29/04 A 4.3.4 WALL SECTIONS 07/06/04 07/29/04 A 4.3.5 WALL SECTIONS 07/06/04 07/29/04 A 4.3.6 WALL SECTIONS 07/29/04 A 4.4.1 WALL SECTION STAIR 1 07/29/04 A 4.4.2 WALL SECTION STAIR 2 07/29/04 A 4.5.1 WALL SECTIONS ELEVATOR 07/29/04 A 5.2.1 EXTERIOR DETAILS 07/29/04 A 5.2.2 EXTERIOR DETAILS 07/29/04 A 5.2.3 EXTERIOR DETAILS 07/29/04 A 5.2.4 EXTERIOR DETAILS 07/29/04 A 5.3.1 EXTERIOR WINDOW FRAME ELEVATIONS 07/29/04 A 5.3.2 EXTERIOR FRAME ELEVATIONS 07/29/04 A 6.1.1 ENLARGED STAIR PLAN 07/29/04 A 6.1.2 STAIR DETAILS 07/29/04 A 6.2.1 ELEVATOR PLANS AND DETAILS 07/29/04 A 7.1.1 ENLARGED RESTROOM PLANS 07/29/04 A 8.1.1 ENLARGED INTERIOR ELEVATIONS 07/29/04 A 9.2.1 PARTITION TYPES AND NOTES 07/29/04 A 9.2.2 TYPICAL PARTITION DETAILS 07/29/04 A 9.2.3 TYPICAL PARTITION DETAILS 07/29/04 A 9.3.1 DOOR AND FRAME SCHEDULE 07/29/04 A 9.3.2 FRAME TYPES, DOOR TYPES, AND DETAILS 07/29/04 A 9.4.1 CEILING DETAILS 07/29/04 A 9.6.1 MILLWORK DETAILS COURTROOM 07/29/04 A 9.6.2 MILLWORK DETAILS RECEPTION DESK 07/29/04 A 9.6.3 MILLWORK DETAILS DAIS 07/29/04 A 9.6.4 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9.6.5 MILLWORK DETAILS ONE STOP SHOP 07/29/04 A 9,9.1 MISCELLANEOUS DETAILS 07/29/04 A 9.9.2 MISCELLANEOUS DETAILS 07/29/04 AF 2.1 FURNITURE PLAN LEVEL ONE 07/06/04 07/29/04 AF 2.2 FURNITURE PLAN LEVEL TWO 07/06/04 07/29/04 Al 2.1 FINISHES PLAN LEVEL ONE 07/06/04 07/29/04 Page 2 of 3 REVISION NUMBER 2 2 3 FOUNTAIN HILLS CIVIC CENTER PHASE II List of Design Development Documents 7/29/2004 ORIGINAL LAST DISCIPLINE DOCUMENT REVISION / NUMBER DESCRIPTION / TITLE ISSUE DATE DATE DRAWINGS Al 2.2 FINISHES PLAN LEVEL TWO 07/06/04 07/29/04 OTHER ELECTRONIC ELEVATIONS 05/18/04 MECHANICAL: SmithGroup M 0.1 MECHANICAL LEGEND AND ABBREVIATIONS 07/29/04 M 1.1 MECHANICAL SITE PLAN 07/29/04 M 2.1 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.2 MECHANICAL HVAC PLAN LEVEL ONE 07/29/04 M 2.3 MECHANICAL CENTRAL PLANT 07/29/04 M 3.1 MECHANICAL AIR DISTRIBUTION LEVEL ONE 07/29/04 M 3.2 MECHANICAL AIR DISTRIBUTION LEVEL TWO 07/29/04 M 4.1 MECHANICAL SCHEDULES 07/29/04 M 5.1 MECHANICAL CONTROLS 07/29/04 M 8.1 MECHANICAL DETAILS 07/29/04 07/29/04 PLUMBING: SmithGroup P 2.1 PLUMBING PLAN LEVEL ONE 07/29/04 P 2.2 PLUMBING PLAN LEVEL TWO 07/29/04 P 3.1 PLUMBING SCHEDULES 07/29/04 P 4.1 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 4.2 PLUMBING WASTE AND WATER SCHEMATICS 07/29/04 P 5.1 PLUMBING DETAILS 07/29/04 07/29/04 FIRE PROTECTION: SmithGroup FP 2.1 MECHANICAL FIRE PROTECTION PLAN LEVEL ONE 07/29/04 FP 2.2 FIRE PROTECTION PLAN LEVEL TWO 07/29/04 FP 3.1 FIRE PROTECTION DETAILS 07/29/04 07/29/04 ELECTRICAL: SmithGroup E. 0 ELECTRICAL COVER SHEET 07/29/04 E. 1 ELECTRICAL SITE PLAN 07/29/04 E 2.1 ELECTRICAL POWER PLAN LEVEL ONE 07/29/04 E 2.2 ELECTRICAL POWER PLAN LEVEL TWO 07/29/04 E 3.1 ELECTRICAL LIGHTING PLAN LEVEL ONE 07/29/04 E 3.2 ELECTRICAL LIGHTING PLAN LEVEL TWO 07/29/04 E 4.1 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL ONE 07/29/04 E 4.2 ELECTRICAL SPECIAL SYSTEMS PLAN LEVEL TWO 07/29/04 E 5.1 ELECTRICAL ONE LINE DIAGRAM 07/29/04 E 6.1 ELECTRICAL PANEL SCHEDULES 07/29/04 SPECIFICATIONS: SmithGroup DIVISION 15 MECHANICAL NARRATIVE 05/11/04 DIVISION 16 ELECTRICAL NARRATIVE 05/11/04 REVISION NUMBER Page 3 of 3 MASTER PLAN for FOUNTAIN HILLS McDOWELL MOUNTAIN PRESERVE r PO 4, a ]Sf r S , rr 4C, SEPTEMBER 2004 n Table of Contents Introduction: Acknowledgments History Mission Statement Summary of Development Projects Map 1 Shows Preserve In Relation to Developed Town Areas Map 2 Shows Preserve Access Road, Total Preserve Area, Trail system and Fire Escape Road Map 3 Central Trailhead Map 4 Regional Perspective Design Principles for Signs Appendix A: Town Codes Appendix B: Sonoran Conservancy Appendix C: Development Project Phases & Cost Estimates Appendix D: Design Guide for Trail Construction Appendix E: Legal Descriptions Oqq Acknowledgments In 1995 Paul Nordin, Town Manager, and Jack Fraser, Chairman of the McDowell Park Association initiated the action that followed. The sitting Town Council at that time included: Mayor John Cutillo, Frank Clark, Don Lawrence, Peg Tibbetts, Wally Hudson, Bill O'Brien, and Marianne Wiggishoff. It was this Council that established a Task Force to consider what area of land was suited to preservation and what methods might be considered for acquiring that land. This group represented a broad section of local citizens and businesses. Since that time, many persons have been involved. All share in the creation and development of the Fountain Hills McDowell Mountain Preserve. Town Council Members 96: Mayor Jerry Miles, Vice Mayor Don Lawrence and Council members Bill O'Brien, Marianne Wiggishoff, Sid Apps, Penfield Mower, and Al Poma. 98: Mayor Sharon Morgan, Vice Mayor Marianne Wiggishoff and Council members John Wyman, Sharon Hutcheson, Sid Apps, Al Poma and Penfield Mower. 00: Mayor Sharon Morgan, Vice Mayor Sharon Hutcheson and Council members Leesa Fraverd, John Wyman, John McNeill, John Kavanagh, and Susan Ralphe. 02: Mayor Jon Beydler, Vice Mayor Kavanagh, and Council members Rick Melendez, Kathleen Nicola, Mike Archambault, Susan Ralphe, and Leesa Fraverd. 04: Mayor Nichols, Vice Mayor Archambault, Councilman Kehe, Councilman Kavanagh, Councilman Schlum, Councilwoman Nicola, and Councilman McMahan. Town Staff Town Manager : Paul Nordin and Tim Pickering, Town Staff.- Gary Jepson, Jeff Valder, Jesse Drake, Molly Bosley, Randy Harrel, Tom Ward, Ken Valverde, Stephen Sikorski, Bev Bender, Judy Hertrich, Parks & Recreation: Robin Goodwin, Mark Mayer, Michelle Carlson, Nancy Walter Legal : Bill Farrell, Andrew McGuire, Carolyn Oberholtzer 95: Task Force: Jim Carroll, Mike Chin, Bill Flaherty, Meredith Hale, Sharon Hutcheson, Roy Kinsey, Richard Lantz, Kim Schumann, Mitchell Silver, Tim Terrill, Nelson Van Sant MMPC Commissioners: James Carroll, Guy Hollenbeck, Karen Holloway, Grace Jakubs, Roy Kinsey, Robert Mock, Loras Rauch, John Rosenquist, Arnold Roy, Mark Scheehle, Wayne Tall, Peg Tibbetts, Bill Trask, John Wyman MCO Properties: Greg Bielli, Jim Flynn, Hank Lickman Sonoran Conservancy Board: Bob Brown, Bob Ellis, Roy Kinsey, John Rezek, Myrna Smith, Wayne Tall, Peg Tibbetts, John Wyman, History: Action initiated in April 1995 by residents and Town Council members created a Task Force of eleven members representing a broad base of citizen participation. In ensuing months this group defined and prioritized the desirable areas within Sections 6,7, and 17. They outlined a strategy for acquisition and recommended the Town Council establish a McDowell Mountain Commission. In February 1996, the Council named seven residents as members of that Commission. Within a year the Commission asked the Council to call for voter approval of up to $10M in General Obligation Bonds for the purpose of purchasing land in the priority areas. Politically, the sitting Town Council chose to call for approval of $6M in G.O.bonds since that would not significantly increase taxpayer debt due to expiration of an existing road improvement bond. In November 1997, 64% of voters supported the use of $6M of General, Purpose Bonds. By April 1998 a committee including representation from Town Engineering staff, Planning Director, Mountain Commission, and three persons from MCO Properties had evolved a plan that would buy 300 acres of mountain land for $6M (20,000/acre). In exchange, the developer requested rezoning Section 6 from R1-43 to R1-35. The plan was defeated due to local residential threats of a delaying action through a referendum proposal. In 1999 the Town Council proclaimed 386 acres (previously acquired in a settlement agreement and a land trade) as Fountain Hills McDowell Mountain Preserve. However, this also led to another major issue in ongoing negotiation with MCO Properties for an additional 452 acres of land. The earlier land packages designated as Preserve were divided by an 18 4Lacre section that comprised the "saddle" between Sections 6 & 7. The Town wanted to acquire that land to unite their preserve holdings as a contiguous, undivided land mass. Negotiations were slow, and land values had risen to a level that would require more money than the $6M from bonds. In October 2000 the Town Council approved an increase in Sales Tax revenue of 0.04%. Three fourths of that income would be designated specifically for mountain land use and one fourth would be used to build a fund for downtown development . In December 2001, after a settlement agreement with MCO Properties, the Town acquired an additional 354 acres for $13.6M ($38,418/acre) Thus the Preserve area grew to a total of 740 acres. Additionally, Scottsdale had extended their Sonoran Preserve holdings to include 200 acres that lie within the borders of the Town of Fountain Hills. Practically, then, Fountain Hills Preserve areas cover nearly 1,000 acres extending from the southern mountains in Scottsdale to the Maricopa County Park border to the North. By direction from the Town Council, the McDowell Mountain Preservation Commission is responsible for initiating the planning and providing management direction for operation and protection of the Preserve. Mission Statement �61 Ever since the inception of a development called Fountain Hills, persons arriving or residing in Town are drawn to the ambiance of our surroundings. Central to this visual pleasure is the presence of the McDowell mountains on our Western border. The ever changing daylight views and the darkened protective blanket at night are recognized as a most important and positive characteristic of Fountain Hills. The mission is to preserve this setting_ for present and future residents as an open space - conservation Preserve. To accomplish our Mission, the McDowell Mountain Preservation Commission (MMPC) set the following Goals: GOAL 1 - Properly manage the undisturbed Sonoran desert environment. Action 1.1 - Work with the Town Council and the Planning & Zoning Commission to rezone the Preserve Open Space-Conservation,"OSC", by June 2005. GOAL 2 - Protect the Preserve as an undisturbed, desert environment. Action 2.1 - Provide the Public with educational information through newspaper and "Compass" articles, multimedia involvement during the annual MMPC Open House, and installation of signs that define specific behavioral directions while in the Preserve. This will be a timeless on going action. Action 2.2 - Working with the Sonoran Conservancy, continue to conduct training sessions for Trail Guides who will become the on sight "Stewards" of the Preserve. The 1st training class was completed in early 2004. Another class will be offered and completed by December 2004. (See Appendix B for more details.) Action 2.3 - Insure the enforcement of the specific Town Codes that have been established. (See appendix A for a complete copy of Code: Article 9-5) GOAL 3 - Establish public access into a central trailhead. Action 3.1 - Continue to work cooperatively with MCO Properties to encourage fulfillment of the developer's commitment to construct a paved public roadway through Adero Canyon as soon as practical. Action 3.2 - Design and Construct the trailhead to be complimentary to the surrounding environment with a minimum visibility to residential areas. Design was completed and approved in the Spring of 2004. Construction will take place in phases over a 6-7 year timetable. (See Appendix C for details of specific phases and projected costs. GOAL 4 - Protect the wildlife habitat and natural plant life . 1%W Action 4.1 - A combination of enforcement of Town Code and utilization of trained Trail Guides will be an ongoing activity. Action 4.2 - Construction of specific walking trails to provide the public with opportunity to explore all directions within the preserve. Then, by requiring everyone to limit their movement to just trails, it should protect the preserve from random activity in the OSC area. GOAL 5 - Design a trailhead area that will blend with natural environment. Action 5.1 - A contract with J2 Engineering & Environmental Design group produced a sensitive plan for public comfort facilities such as a ramada area and bathroom facilities. The parking area will be in natural soil colored pavement capable of locating over 40 cars and one large school bus. After this plan was presented in three public meetings and approved by the Town Council, the initial development phase was completed by July 2004. In Phase II, Data from an aerial survey provided one foot elevation mapping and also allowed for a comprehensive plant life survey within the trailhead area. Action 5.2 - Phase III will contract for detailed engineering drawings that define grading requirements for the entrance roads, the parking area, and the emergency fire road that passes through the trailhead. These plans will be completed by June 2005. (See Appendix C for details and costs.) Action 5.3 - Contract with a graphics design and sign company to coordinate styling and type of entrance signs, trail signs, and general information signs that will be installed in specific areas to define preserve boundaries. Actual creation and installation of signs in the Golden Eagle trailhead and County Park entrance must meet a May 2005 deadline. GOAL 6 - Provide walking trails and an easy access Interpretative trail. Action 6.1 - The volunteer workers under supervision from Sonoran Conservancy leaders have finished the first trail. This is a 0.4 mi path that travels southeast from the central trailhead to a high ridge overlooking the Town of Fountain Hills. Action 6.2 - A second trail is being constructed by the Sonoran Conservancy "trailblazers". This project will travel westerly off the fire escape exit road. Plans call for a 3.0 mile loop. Due to the topology, this trail will be rated "moderate" to "difficult" due to steeper sections along the way. The plan calls for completion by July 2005. Action 6.3 - The "Interpretative" trail is planned to be available by 2008. It will be located adjacent to the central trailhead. The trail construction will provide a flatter, wider surface suitable for persons needing mobile assistance. Sonoran plant life will be planted and identified on both sides of the trail. Action 6.4 - As part of an intergovernmental plan, develop a multi -purpose trail system that will provide linkages to both the McDowell Mountain County Park and the Scottsdale Sonoran Preserve. Timing depends on cooperative action between all parties to define an acceptable standard for trail construction and budget approvals. Note: Appendix D defines the standards for "back country" trail construction. GOAL 7 - Coordinate plans with MCO Properties, Inc. and Town Staff regarding revegetation of visible areas of the Fire Emergency Roadway. Action 7.1 - Timing for such action will not occur until at least 2009, but all parties should consider plans and costs as the time nears. E Development Projects and Timetable 1. Build a Central Trailhead With a multi year delay of public roadway access to the Preserve our plan calls for a Phased program for construction of the trailhead area. Since the initial choice of J2 Landscape Design and Engineering in 2002, a comprehensive concept plan for the trailhead has been reviewed in four public meetings and approved by the Commission and Town Council. This completed the first phase of the overall program. (Phase 2). In 2003-2004 the Plant Life inventory and land survey were completed. (Phase 3). During 2004-2005 a contract will be made for specific engineering drawings that define the grading requirements in the entrance, parking area, and emergency fire exit road. (Phase 4) In 2005-2006 we will call for specific designs and cost estimates of the entry gate system, ramada, bathrooms, and utilities. (Phase 5) Depending on construction of the access roadway, Eagle Ridge Drive, the rough grading, stone stacked retaining walls, under road drainage, and installation of water, sewer, and electrical connections will be scheduled in 2006- 2007 . (Phase 6) Completion of bathroom and ramada construction, "eco" paved parking area, gates and perimeter fencing are planned for this budget year 2007- `' 2008. (Phase 7) Landscaping and completion of site amenities should prepare the trailhead for Public vehicular entry into the Preserve by 2008-2009 . See Appendix C for details on costs. 2. Trail Construction Locate and construct four walking trails. The first trail leading to an Eastern view point that overlooks the entire Town and Verde Valley was completed in 2003. A trail leading westward will be constructed to provide access into the western ridges and washes that lay between the fire road and the Scottsdale Sonoran Preserve. The primary work for a loop trail will continue through 2004- 2005. Subsequent studies and discussions with the Scottsdale's trail planners will consider potential locations in this area for creating a connection to an adjoining trail in the McDowell Sonoran Preserve. The third trail will be designed with easy access for all. It will be wider, topped with crushed granite, and bordered with an assortment of typical Sonoran Plant life with interpretative signs. Plans call for completion during 2006-2007. By 2010, a longer trail extending North past the Emergency Fire road exit could be constructed to connect with McDowell Mountain Maricopa County Park. Work on this project depends on coordination with the County Parks trail planner and the ability to budget new county trail construction. 3. Long Range Extras Amenities such as benches at view points, a directional identification of distant landmarks at the Town overlook, and a special area for school classes/and or environmental projects will be gradually planned and completed with the assistance of the volunteer workers/members of the Sonoran Conservancy. See Appendix B for details on Sonoran Conservancy trail building. MAP SHOWING LOCATION OF THE PRESERVE WITHIN TOWN BORDERS L • 1t it 't z y �O A 'snnneg4 ar`cew ��- WE LOCI CENTRAL 1 TRAILHEAD 1 of i Cf--r-nin OPEN SPACE CONSERVATION -- WALKING TRAILS ■■■......••■. POTENTIAL CONNECTION FROM SCOTTSDALE SONORAN PRESERVE AND McDOWELL MOUNTAIN PARK INTERPRETIVE NATURE TRAIL WITH ACCESS FOR ALL FIRE DEPT. ACCESS PUBLIC ACCESS FIRE DEPT. EMERGENCY ACCESS TOE No lrFR<oo k AGE TR�l< `SS McDOWELL MOUNTAIN PRESERVE C,j • TOWN OF FOUNTALAr HILLS CSNM4t M41LY AD MASTER PLAN TONTO NATIONAL FOREST I 1 CIRCLE MOUNTAIN I I I I HONDA BOW I 11 i � I ROCKAWAY HILLS I �I DESERT HILLS CAGE CPEM CAREFREE J I I JOY RANCH I I 1 I STAGECOACH PASS CAREFREE HWY. DOVE VALLEY 1 I I i LONE MOUNTAIN MARICOPA couAm 1 1 DIXILETA DYNAMITE AI I FI i JOMAX "47 - I� I HAPPY VALLEY /f PINNACLE PEAK + ------ S DEER VALLEY BEARDSLEWTHOMPSON PEAK OUTER LOOP 1 UNION HILLS I { BELL/FRANK LLOYD J WRIGHT BLVD. �"�`-•�.,� GREENWAY THUNDERBIRD CACTUS I I.SHEA I L — TONTO NAPL- FOREST d 0 �a Trail System Master Plan Potential Trail Connections ---- Major Street Preserve Study Boundary _ _ City Boundary Connection Opportunity IAR,O COON +POTEHTIALLIHKTO AR120NA TAAIL II I I — — MCOOYiELL MOUNTAIN REGIONAL PARK (MARICOP COUNTY) FOUNTAIN HILL$ i DOUBLE TREE — — — — — — — —— —- y f/I IO N N — N McCORMICK PKWY. PHOENIX INDIAN BEND SALT RIVER •PIMA MARICOPA I INDIAN COMMUNITY McDONALD 1 _ L � CHAPARRAL I� _ CAMELBACK INDIAN SCHOOL +i'�'I f....__ 1 THOMAS �..e� 6 McDOWELL—�q �y f Ii{ II McKELLIPS Potential Trail My rl� iEMP'E e a Connections UApril Sp��tp�E TRAIL SYSTEM PUBLIC INFORMATION SIGNS k. 11 Principles for Preserve Sign Design • All entryway signs at the bottom of Eagles Ridge Drive and into the Central Trailhead shall be patterned after the same graphics displayed by Adero Canyon Gates and Street signs. Likewise, signs in the Golden Eagle trailhead and path to the County Park entrance shall reflect the design graphics created for MCO development of that area. • All Signs dealing with Rules, Regulations, and Ordinances shall be posted at the access entry, Central trailhead, and at the Emergency exit road. • All signs relating to general information, public control of parking, and identification of the ramada area and bathrooms shall be standardized and color coded. • Signs identifying the Preserve boundaries and access/exit points shall be posted with a copy of Preserve rules and regulations. In the specific case of the Emergency fire road exit, the sign should indicate access into the preserve via the road is limited to pedestrian traffic. • Trail signs shall be standardized for all routes and should describe mileage, level of difficulty, and approximate time for round trip. • All educational sign identifying Plant Life shall be designed for visibility at ground level. APPENDIX A TOWN CODE Fountain Hills Town Code Article 9-5 FOUNTAIN HILLS MCDONVELL MOUNTAIN PRESERVE Sections: 9-5-1 Purpose and Intent 9-5-2 Definitions 9-5-3 General Preserve Regulations 9-5-4 Central Trailhead Regulations 9-5-5 Golden Eagle Trailhead Regulations 9-5-6 Trailhead and Trail Development 9-5-7 Penalties 9-5-8 Severability Section 9-5-1 Purpose and Intent The Fountain Hills McDowell Mountain Preserve ("the Preserve") encompasses a scenic area of mountainous, pristine land within Fountain Hills that will be preserved in its natural state for the benefit of this and future generations. In order for the Town to achieve tandem goals of providing trails and trailhead locations to facilitate public access into the Preserve and to safeguard the Preserve for this and future generations, a thorough set of Preserve, trailhead and trails regulations are needed. These regulations are specifically intended to accomplish the following: A. Maintain the existing undisturbed, desert environment of the Preserve. B. Provide for Preserve use regulations that will maintain wildlife habitat and limit human encroachment to specific areas within the Preserve. C. Provide use regulations for the Central Trailhead that will provide public access into the Preserve. D. Provide use regulations for the Golden Eagle Trailhead, including access control into the Preserve through McDowell Mountain Park. E. Provide for the development of a trail system within the Preserve and connectivity to abutting trail systems in the City of Scottsdale and within McDowell Mountain Park. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-2 Definitions A. "Camping" means any effort to erect a tent or shelter, sleeping, use of a sleeping bag, or the parking of a trailer or camper for the purpose of sleeping or remaining overnight. B. "Central Trailhead" means the developed portions of that trailhead located at the terminus of Eagle Ridge Drive. Page 10 of 13 Fountain Hills Town Code C. "Emergency Access Route" means that roadway between the central trailhead and the southwestern corner of the Eagles Nest subdivision that can be used to evacuate people out of the Eagle Ridge North subdivision. D. "Golden Eagle Trailhead" means the developed portions of that trailhead located at the public terminus of Golden Eagle Drive. E. The "Preserve" shall mean those lands identified by Resolution 2002-01 as the Fountain Hills McDowell Mountain Preserve F. "Special Preserve Permit" means a noncommercial permit issued by the Parks and Recreation Department required for group functions in and around the Central Trailhead. G. "Spider Trail" means an unauthorized trail or pathway within the Preserve. H. "Trail" means an authorized pathway within the Preserve. "Violation" means any act that violates any of the rules or regulations contained within this Article, punishable as specified in Section 9-5-7 herein. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-3 General Preserve Regulations The following are prohibited within the Preserve: A. Accessing the Preserve by leaving a trail or trailhead. All Preserve visitors shall stay on authorized trails and within trailheads, unless approved by the Director of Community Development. B. Accessing the Preserve outside of the posted hours of operation, unless approved by the Director of Community Development. C. Alcoholic beverages. D. Camping. E. Carrying or using any type of glass or ceramic container. F. Creating, developing or using any type of spider trail. G. Destroying any barriers, signs, or other Town property. H. Destroying, damaging or removing any vegetative or mineral resource, including but not limited to any tree, shrub, wildflower, cactus or rock outcropping. I. Dogs are prohibited unless on a 6-foot maximum leash at all times, and must remain on trails. J. Horses. K. Hunting, trapping or otherwise harming or harassing any wildlife. Page 11 of 13 Fountain Hills Town Code L. Littering or depositing garbage, trash, refuse or other obnoxious material anywhere other than in specific Town -provided containers provided for that purpose. M. Setting or igniting any type of fire. N. Smoking. O. Throwing rocks or other objects into washes, including but not limited to up or do%yn hillsides and on or off trails. P. Using any vehicle, including motorized vehicles and bicycles, except authorized maintenance vehicles and during emergency evacuations along the Emergency Access Route as directed by emergency personnel. ' Q. Using or discharging any firearm, bow and arrow, slingshot or other weapon. (Ordinance 2002-01, Added, 01/1712002) Section 9-5-4 Central Trailhead Regulations In addition to the prohibitions in Section 9-5-3, the following are prohibited within the Central Trailhead: A. Accessing or utilizing the Central Trailhead outside of the posted hours of operation. B. Alcoholic beverages, unless as approved by Special Preserve Permit. IS C. Groups of 20 or more people without a Special Preserve P Permit, to ensure adequate available parking. D. Horses or horse trailers. E. Parking vehicles outside of designated parking spaces. F. Parking vehicles in the school bus parking spaces, except on weekends. School buses may utilize these parking spaces with prior Town approval. G. Use of a covered ramada that has been reserved by others, through a Special Preserve Permit. H. Vehicles longer than 19 feet. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-5 Golden Eagle Trailhead Regulations The Golden Eagle Trailhead is a public parking area to provide a primary point for access into the southwestern portion of McDowell Mountain Park from the Town of Fountain Hills. It may also be possible to access the Preserve, through McDowell Mountain Park, from the Golden Eagle Trailhead. All users of the Golden Eagle Trailhead will be directed along public access easbments through a private subdivision to gain access to McDowell Mountain Park. All users of McDowell Mountain Park shall abide by those rules and regulations established by Maricopa County for McDowell Mountain Park. In addition to the prohibitions in Section 9-5-3, the following are prohibited within the Golden Eagle Page 12 of 13 Fountain Hills Town Code R Trailhead: A. Accessing or utilizing the Golden Eagle Trailhead outside of the posted hours of operation. B. Although bicycles may be permitted within McDowell Mountain Park. bicycles are not permitted in the Preserve, even if accessed from the north through McDowell Mountain Park. Bicycles are permitted within the trailhead and the public access easement(s) and into McDowell Mountain Park, if permitted by McDowell Mountain Park rules. C. Horses or horse trailers. D. Vehicles longer than 19 feet. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-6 Trailhead and Trail Development The McDowell Mountain Preserve Commission will be responsible for the design of any trailhead and the development of any trails within the Preserve. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-7 Penalties The Rules and Regulations contained in Article 9-5 will be considered petty offenses and/or Class 1 Misdemeanors as specified under subsections A through C below: A. Violations of the rules and regulations contained in subsections 9-5-3 (A, B, C, E, F, I, J, L, N and O) and Sections 9-5-4 and 9-5-5 shall be considered a petty offense if the offender has not been convicted of the same infraction within the last twenty-four (24) months. Petty offenses shall be punishable by a fine of up to one hundred dollars (S100.00). B. Subsequent conviction(s) of the same subsections 9-5-3 (A, B, C, E, F, 1, J, L, N and O) and Sections 9-5-4 and 9-5-5 within a twenty-four (24) month period shall be considered a Class 3 Misdemeanor, and will be punishable as such under State Law. C. Violations of the rules and regulations contained in subsections 9-5-3 (D, G, H, K, M, P and Q) of this section shall be considered a Class 1 Misdemeanor and will be punishable as such under State Law. (Ordinance 2002-01, Added, 01/17/2002) Section 9-5-8 Severability Should any section of this Article be determined to be void, unlawful or of no effect, the remaining sections shall continue to be fully applicable and shall be deemed to be in full force and effect. (Ordinance 2002-01, Added, 01/17/2002) Page 13 of 13 APPENDIX B SONORAN CONSERVANCY rl PRESERVE DEVELOPMENT PROJECTS SONORAN CONSERVANCY AT WORK In the past Two years The Conservancy has sponsored two training series for trail stewards and builders. 1) Trail Building basics - A five hour instructional class that provides on the job training. 2) Trail Guide requirements - a three hour. instructional class and four hours of trail practice with radio messaging. Additionally, 8 persons from this program went on to complete the CPR class conducted by the Fire Department. Work Provided By Trail Builders Last year, 35 trail builders volunteered more than 620 hours of hard work to finish the Town Overlook trail that is situated eastward and above the Central Trailhead Area. Over the past few months, new and old crews of volunteers are carving out a second walking trail that climbs westward from the Trailhead area. Another group of 23 volunteers are prepared to provide Trail Guide service as part of a plan to offer walking access to the Preserve area until a public highway is completed in Adero Canyon. The Sonoran Conservancy Board is proud to announce their new, independent 501 (c)(3) status as a nonprofit organization. Although the Sonoran Conservancy is independent of the MMPC, Many of the goals of this organization are intended to provide not for profit support to the development and maintenance of the Town Preserve (See the excerpt from our brochure for more details.) A Sonoran Conservancy Trail Guides volunteering to Provide Trail Access to The Fountain Hills Preserve via Eagle Ridge Dr. Trailhead Duties: 1) Acquaint yourselves with the general landscape. specific route, and location of both the Sonoran Land Trust area and the Fountain Hills Preserve. 2) Talk to users of the access road, ask for opinions, suggestions, or any problems. 3) Be alert to any health issues with users of the access road or trails. Contact 911 immediately via cell phone, or radio relay, if there is an emergency. 4) Equip yourself with basic first aid knowledge to assist with falls or exhaustion. 5) Be equipped to advise hikers in a non -confrontational way if you observe any violations of the General Preserve regulations. 6) Remove small trash, make notice of any hazards or suggestions for improvements. 7) Equip back pack with a First Aid kit, extra water, trash bags, whistle, cellphone or trail radio, a timepiece, notebook and pencil. Wear a hat and layered clothing. 8) Report any problems, violations, or hikers comments in a written note to be handed in the the Gate marshall at the end of your assigned time. 11 TRAIL GUIDE TIPS Meeting with a group of citizens who have registered to take a hike in our Preserve provides a real opportunity to share with them the facts about the Preserve, the plans for the Central trailhead, and the need of the McDowell Mountain Preservation Commission ) MMPC) to acquire active volunteers who will become a part of the development and use of the Preserve. You may use the comments below as brief comments during walking breaks while you wait for everyone to catch up HISTORY: THIS PRESERVE ENCLOSES A TOTAL OF 740 ACRES OF THE HIGHEST MOUNTAIN LAND IN FOUNTAIN HILLS. 386 acres were obtained in accordance with our Town ordinance that requires creation of open space on each developed lot. The developer has a choice of transferring such open space to other property which is deeded to the Town. The remaining 354 acres were purchased for an average cost of $38,418/acre. A total of $13.6M, but less than half the cost of an acre today in undeveloped land in Maricopa County. TO THE WEST, THE HIGH RIDGE AND SKYLINE ARE ALSO WITHIN THE BORDER OF THE TOWN BUT ARE OWNED BY SCOTTSDALE AND WERE DESIGNATED TO BE PART OF THEIR MCDOWELL SONORAN PRESERVE. This means we actually have almost 1,000 acres of land in our Preserve. (good time to show the map of the roadway and Preserve.) THE ROAD WE ARE WALKING UP ON IS PART OF A BOX CANYON. EVENTUALLY, MCO WILL PLOT 175 LOTS IN THIS CANYON WHICH WILL BE CALLED ADERO CANYON. HOWEVER, WITHIN THE DEVELOPMENT AGREEMENT THAT WAS REACHED AS PART OF THE LAND PURCHASE, THERE WILL BE A PAVED, PUBLIC, 4 LANE ROADWAY ESSENTIALLY FOLLOWING THE WASH RIDGE TO YOU LEFT(WEST). ALL TOTAL THERE WILL BE SEVEN 40 FT. BRIDGES SPANNING THIS MAJOR WASH. THESE BRIDGES WILL LEAD INTO GATED COMMUNITIES. The public roadway will cost over $9.5M, and must be built by MCO up to the Preserve boundary. No certificate of occupancy will be issued on any home site until completion of the public roadway. THE PRESERVE ENTRANCE IS MARKED WITH A SIGN, AND LIES ON THE SOUTHERN END OF PRESERVE PROPERTY. At this point the land elevation is 2420' above sea level. However, as you traverse to the West, the border slopes upward to an elevation of 2640. Above that is total open space, and on the other side of the pass into Eagles Nest we were able to purchase all the land above 2400 ft elevation. WHEN THE DIRT ROAD TAKES A BEND TO THE EAST AND CROSSES A HIGHLY ERODED WASH, YOU WILL BE STANDING IN THE LOWER END OF THE CENTRAL TRAILHEAD PARKING AREA. NOTE THE HIGH ROCK RIDGES ON YOUR RIGHT. THESE FORM A NATURAL BARRIER TO MASK THE CARS FROM VIEW FROM THE RESIDENTS BELOW. There will be space for 40 cars and one school bus. (see design plan) JUST BEFORE THE DIRT ROAD TURNS LEFT AND BECOMES STEEPER, YOU MAY WISH TO SUGGEST THOSE INTEREST COULD CLIMB UP THE RIGHT- HAND (SOUTH) BANK. 2 - 3 AT ONE TIME. TRY NOT TO DAMAGE PLANTS OR TO FALL. WHEN YOU ARE ON TOP OF THE RIDGE YOU WILL HAVE A FINE VIEW OF "RED MOUNTAIN" AND WEATHER PERMITTING, ALL THE WAY SOUTH PAST MESA. It is in this area that we will create a spot for the Ramada and the Bathrooms. CLIMBING FURTHER UP THE ROAD, YOU WILL COME TO THE SIGN INDICATING THE START OF THE "TOWN OVERLOOK TRAIL" This trail was built by some 23 volunteer Trailblazers from Fountain Hills plus two days of instruction and help from about 25 members of the Volunteers for Outdoor a)Arizona. It took a total of 640 trailblazer hours to complete the trail We are starting on another trail tomorrow morning that will take hikers to the Western area of the Preserve. HERE IS A GOOD TIME TO ADVERTISE AND REQUEST PEOPLE TO VOLUNTEER FOR EITHER TRAIL GUIDING OR TRAIL BUILDING. SIGN UP SHEETS WILL BE AVAILABLE IN THE PARKING AREA AND ALWAYS IN THE PARKS AND RECREATION OFFICE. WE PLAN TO OFFER EVENING CLASSES ON BEING A TRAIL GUIDE AND/OR THE PRINCIPLES OF TRAIL BUILDING. k Depending on negotiations still in progress and the completion of this Mountain Month celebration series of walks and work -- Time and Place for training classes will be announced. AS YOU CLIMB UP TO THE OVERLOOK, SHOW THE "CLASSROOM AREA" AND POINT OUT SEVERAL SPOTS ALONGSIDE THE TRAIL WHERE WE EVENTUALLY LOCATE BENCHES AND TABLES. ONCE ON TOP, THE OVERLOOK AREA ALLOWS VIEWS FROM FAR NORTHWEST WHERE YOU SEE THE TAILINGS FROM THE DIXIE MINE. THEN MORE NORTH EAST YOU CAN SOMETIMES SEE THE DAM AT BARTLETT LAKE. THE GREEN BELT FOLLOWS THE VERDE RIVER, AND ALL THE GREEN PLANTINGS ARE ON THE FORT MCDOWELL/APACHE INDIAN RESERVATION. LOOKING IN THE FOREGROUND MAYBE YOU CAN PICK OUT YOUR STREET OR YOUR HOME. ON THE HOUR YOU WILL SEE THE FOUNTAIN. FURTHER TO THE SOUTHWEST IS RED MOUNTAIN, THE SRP CANALS, AND MESA. So much for words and wisdom. We all should be in radio contact, so please try to coordinate the movements of your group with the other groups. 1 will be in radio contact as well. My 4x4 is parked in the Central trailhead area and we have extra cold water, first aid, and we are available for emergencies. Have a fun morning, meet a lot of people, encourage their support by volunteering. 0 APPENDIX C DEVELOPMENT PROJECTS PHASES & COSTS rl E Long Range Phasing Plan for Construction of the Central Trailhead (All costs are estimates supplied by J2 Engineering) Fiscal Year Project Phase 2002-2003 Phase 1- $22,000 1. Concept Plan and Development cost estimates 2003-2004 Phase II - $15,000 1. Site Survey 2. Landscape Inventory 2004-2005 Phase III - $39,000 1. Grading and Roadway Plans 2005-2006 Phase IV - $248,000 1. Design of basic utilities 2. Design of Gateway entrance and exit 3. Design of Ramada and Restroom sites 2006-2007 Phase V - $175,000 1. Install utilities 2. Initiate necessary fill and rough grading 3. install underground drainage 2007-2008 Phase VI - $361,000 1. Install roadway and parking 2. Install gates and perimeter fencing 2008-2009 Phase VI - $440,000 1. Landscaping and irrigation 2. Restrooms 3. Site amenities Estimated total cost is $1,300,000 over seven years. This does not includesoft costs, design fees, construction administration, and construction contingency which is estimated at 30%. All funding for this project will come from Open Space Development Fees. IL TOWN OF FOUNTAIN HILLS CENTRAL TRAILHEAD MASTER PLAN PRELIMINARY OPINION OF PROBABLE COST Wednesday, October 01, 2003 Description Unit Quantity Price Total PHASE 1 LOWER PARKING AND RESTROOM Demolition Site Prep and Earthwork Mobilization Survey ind Temp and Protective Facilities LS 1 $8,000.00 $8,000.00 Rock Blasting LS 1 S5,000.00 $5,000.00 Earthwork Complete Cy 15000 S15.00 $225,000.00 Structural Backfill Cy- 4000 S15.00 $60,000.00 Phase III - 2004-2005 Sub Total Demolition Site Prep and Earthwork $298,000.00 Roadway, Parking Lot Pavement, Curbs Gutters, Walks, Walls Soil Cement Stabilized Pavement SY 3500 $10.00 $35,000.00 Colored Concrete Walkway SF 2500 S4.00 $10,000.00 ADA Concrete Parking SF 600 $3.50 $2,100.00 Driveway Entrance SF 512 S3.25 $1,664.00 Ribbon Curb LF 1840 $15.00 $27,600.00 Vertical Curb LF 100 $15.00 $1,500.00 Drainage Pipe Culvert with Headwalls 48" Pie LS 1 $8,000.00 $8,000.00 Drainage Pipe Culvert 18" LS 2 $2,000.00 $4,000.00 Main Entry Gate to Match MCO Concept LS 1 $10,000.00 $10,000.00 Access Control Gate EA 2 $7,500.00 $15,000.00 Stabilized Granite Surface SF 2500 $2.25 $5,625.00 Enhanced Paving Ribbons SF 940 $9.00 $8,460.00 Stone and Gabbion Retaining Walls 2'-4' Hei ht (Completed in 3'-0" Steps) LF s0 $120.00 $6,000.00 Stone and Gabbion Retaining Walls 4'-6' Hei ht (Completed in 3-0" Steps) LF 490 $160.00 $78,400.00 Stone and Gabbion Retaining Walls 6'-8' Hei ht (Completed in 3'-0" Steps) LF 0 $225.00 $0.00 Stone and Gabbion Retaining Walls Over 8' Hei ht (Completed in 3'-0" Steps) LF 0 $350.00 $0.00 Rock Lined Channels LF 750 $10.00 $7,500.00 Rock Cut Enhancements SF 7000 $5.00 $35,000.00 Sub Total Roadway, Parking Lot Pavement, Curbs Gutters, Walks, Walls $255,849.00 Phase IV - 2005-2006 Utilities Water and Sewer Allowance for Permits and Water Meter Cost EA 1 S15,000.00 $15,000.00 Backflow EA 1 S2,500.00 $2,500.00 6" DI Waterline LF 800 $55.00 $44,000.00 SDR-35 Sewer Pie LF 800 $40.00 $32,000.00 Sewer Manholes EA 4 $3,000.00 $12,000.00 Electrical Extension AND Security Lighting LS 1 $50,000.00 $50,000.00 Phase IV - 2005-2006 Sub Total Utilities $155,500.00 Phase IV - 2005 - 2006 Total $411,349.00 Site Amenities Drop Zone SF 200 S3.25 $650.00 Benches EA 4 $700.00 $2,800.00 Trash Receptacle EA 8 $500.00 $4,000.00 Si na e EA 4 $3,000.00 $12,000.00 Picnic Tables EA 4 $1,200.00 $4,800.00 Bike Racks EA 2 $200.00 $400.00 Shade Ramada EA 2 $25,000.00 $50,000.00 Ddnking Fountain EA 1 $2,500.00 $2,500.00 Sub Total Site Amenities $77,150.00 Landscape and Irrigation Reve etation Seed Mix SF 48000 $0.15 $7,200.00 Trees 24" Box EA 40 $250.00 $10,000.00 Shrubs 5 Gallon EA 250 $20.00 $5,000.00 Drip Irrigation LS 1 $15,000.00 $15,000.00 Decom osed Granite SF 12500 $0.36 $4,437.50 Boulder Relocation LS 1 $75,000.00 $75,000.00 Salvaging LS 1 $100,000.00 $100,000.00 AZPDES Permit SWPPP LS 1 $10,000.00 $10,000.00 Sub Total Landscape and Irri ation $226,637.50 Site Architecture Restroom Buildin LS 1 $200,000.00 $200,000.00 Retainin Walls Around Buildin Location LF 650 $200.00 $130,000.00 Phase V - 2006-2004 Sub Total Site Architecture $330,000.00 Phase V - 2006 - 2007 Total $633,787.50 TOTAL FOR PHASE I LOWER PARKING WITH RESTROOM $t,343,136.50 20 % Contin enc $268,627.30 'Includes 40 regular and two handicapped parking stalls Total Cost - Cst. with contin en I Lower Parkin and Restroom $1,611,763.80! J2 Trailhead Estimate 2/12/2004 APPENDIX D DESIGN GUIDES FOR TRAIL CONSTRUCTION 11 11 TRAIL DESIGN 'IESIGN OBJECTIVES * Provide safe, legal public access to a natural, open space environment. * Blend with the surrounding environment. * Minimize impacts on the natural environment. * minimize impacts on adjacent landowners. * Require minimum levels of maintenance. TRAIL VIEW SHED * The line of sight to the surrounding landscape, and from the surrounding landscape to a trail are important design considerations. * Views from the trail improve the quality of the trail to users' experience. * Obscuring views of the trail from the surrounding landscape is important to the adjacent landowners who may not wish to view either trail or hiker from their property. BACK COUNTRY SECONDARY TRAILS * The management objective for back country secondary trails is to provide safe, enjoyable recreation opportunities within preserved open space areas, while having a minimum impact on the surrounding environment. * Back country secondary trails traverse areas with rugged topography, therefore longitudinal grades are steeper, more difficult, and require erosion controls. * The trail tread is more narrow (2'), thus requiring single file travel by users. ,,,,FRAIL CONSTRUCTION * Cross slope, which is the slope of the tread surface perpendicular to the longitudinal slope, is a critical factor in design. * Outslope is the most common type of cross slope used on trails that traverse the side slopes of hills, and occurs when the trail surface slopes downward from the uphill to the downhill edge of the trail. * Standard outslopes range from 1 to 10 °lo. * Inslope is the most infrequent variety of cross slope used on trails that traverse the side of of hills. This slope occurs when the surface of the tread slopes downward from the downhill to the uphill edge of the trail. Inslopes are discouraged and not recommended except in switchbacks turns. * A Crowned surface is the most commonly used on trails that traverse on relatively level ground. A crowned trail surface slopes downward from the center line to each outside edge to prevent surface water from pooling on the trail surface. Slope from the centerline to each edge should be 5%. * Backslope (a cut) is the area from which material is excavated on the uphill side of the trail tread. Backslopes range from steep to gentle depending on the specific side slope of the hill. To protect the soil from erosion, rip -rap or retaining walls are usually employed if the cut is sizable or the soil is unstable. Retaining walls will require excavating less uphill material. * A Fillslope is created by adding material to build up and support the downhill ,%wedge of the trail tread. Material removed as part of the backslope is often used in the fillslope. Like the backslope, rip -rap or retaining walls are often needed to support the soil in fillslope areas. VEGETATION CLEARANCE * Trails should be aligned to prevent disturbance to the plants identified as "native". The trail should also be aligned to avoid large scale removal any other plant life. * When branches are to be removed, cut as close to the main trunk as possible without cutting into the branch collar. Make three cuts with a handsaw: one partial cut from the underside of the branch approximately 6 to 8 inches from the trunk; a second cut from the top of the branch above the first cut; and a final cut to remove the stub. SPECIAL STRUCTURES * Climbin turns are similar to switchbacks because they are used to reverse the direction of travel and gain elevation. They differ, however, because they maintain a uniform longitudinal slope throughout the turn. There is no level turning platform. Climbing turns must not be constructed on slopes greater than 20 % because they are prone to erosion. * Switchback turns are typically used on side slopes of 20 to 45 %. These structures are extremely difficult to build. Trail routes should be planned to avoid areas that would require switchbacks. L ` M The following eight items outline the primary considerations in planning new trail, including significant realignments: 1. Identify trail user groups, traffic volume, and functions of the trail If trails are not designed in response to an accurate understanding of predictable use (which may vary from the officially expected use), trails may deteriorate more rapidly than expected. On the other hand, resources may be wasted on over- building. Consideration of these factors determines: Tread width and corridor dimensions (see Summary Table of Standards below) Acceptable grades (5% to 12%; up to 18% over short distances for hikers and equestrians; grade in excess of 15% highly subject to erosion) Day use only or accommodation for trail -side camping 2. Identify alignment constraints and opportunities that set control points End points and junctions Safety (talus slopes, cliffs, dead fall zones, etc.) Desirable/acceptable cross slope ® (Optimal cross -slope is greater than 10% and less that 50% Cross -slopes less than 10% are apt to accumulate water 70% to 90% cross -slope is likely to require rock walls to stabilize tread Trail cannot be built on cross -slope that exceeds 90%) Behavior of users (Crosscutting, getting to high or vista points and prominent features, avoiding out -and -back, etc.) Archeological site protection Wildlife protection Plant life protection Serviceability of animal tracks, old roads and social trails Aesthetics of movement and local features Vistas (negative and positive) Comfortable variation Historic sites (preservation & destination) © Volunteers for Outdoor ArizonaNarch, 2003 17 In IV. Trail Construction and Maintenance Leading trail work volunteers requires knowledge of the care and use of trail work tools and how to build and maintain tread and trail structures that minimize damase to trails from use and natural forces and by trails on their proximate environment. Section V. of this manual addresses these issues. This section provides an overview of trail standards and models of the trail construction and maintenance processes. Crew leaders may use this information to plan and organize the work of volunteers and to orient volunteers to these processes. The final topic of this section addresses the implications of the Lcavc No Tracc concepts for trail work. Whoever fulfills the TA function will base construction notes on trail standards or trail specifications specifies by the land manager. The core of these standards are the dimensions of the trail corridor, trailway, and tread illustrated on this page. Exhibit IV -A presents some common standards for trails. In addition to defining the three aforementioned trail elements, the exhibit may also be helpful for trail building with organizations, such as land trusts, that may not have established trail standards. jo n u ? -% ,., I tra i i wa c.� DRAFT - VOAz CREW LEADER MANUAL Exhibit IV -Common Non -motorized Trail Terms and Trail Construction and Work Standards Tread, Tread Trailway Corridor Beyond corridor Trailway, & Travel surface for Area cleared to Area cleared of Corridor have a trail users grade through obstructions to common which tread passes accommodate trail centerline users Width 18" - wilderness 4 ft. or 6" to 12" 4 ft. — pedestrian N/A 24' -back country, beyond tread width only multi -use 6 to 8 ft — multi -use >30" - urban Height N/A 7 ft.- pedestrian only 8 to 10 ft — multi -use Trees Removed Removed or cut to Limb only for aesthetic grade or fell serious leaners Tree branches Remove all intrusions into corridor. Cut to near trunk or strong, live collar, irrespective of corridor width Understory Grub out Grub out Prune intrusions & Prune only to enhance growth over 18" high natural look Roots Grub out. Grub out Grub only if needed to N/A Retain transverse set backslope roots if removal will destabilize tread Ground cover Remove in areas of Remove only as required to set tread and direct sunlight backslope Boulders Remove obstructing Remove as required to set backslope Soil Remove as needed to set tread, backslope, clean waterbars & dips, etc. 11 0 F11:2:24 1IQKet LEGAL DESCRIPTION OF FOUNTAIN HILLS MCDOWELL MOUNTAIN PRESERVE �O C� Exhibit A , PROPERTY ACgUISITION PARCEL - MPC PARCEL 200.00 ACRE A parcel of land located in Sections 6 and 7. Township 3 North. Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, described as follows: Beginning at the northwest corner of said Section 6; Thence along the north line of said Section 6, north 89 degrees 53 minutes 17 seconds east, a distance of 1106.23 feet; Thence departing said north line of said Section 6, south 52 degrees 28 minutes 39 seconds west, a distance of 639.96 feet; Thence south 18 degrees 45 minutes 07 seconds west, a distance of 601.39 feet; Thence south 90 degrees 00 minutes 00 seconds west, a distance of 239.83 feet; Thence south 00 degrees 00 minutes 00 seconds west, a distance of 400.00 feet; Thence south 90 degrees 00 minutes 00 seconds east; a distance of 905.94 feet; Thence south 32 degrees 00 minutes 00 seconds east, a distance of 3455.55 feet; Thence south 52 degrees 03 minutes 20 seconds east, a distance of 553.90 feet; Thence south 07 degrees 52 minutes 31 seconds east, a distance of 464.73 feet; Thence south 32 degrees 19 minutes 38 seconds west, a distance of 681.81 feet, said line passing through the south line of said Section 6; Thence south 34 degrees 50 minutes 47 seconds west, a distance of 699.99 feet; Thence south 15 degrees 00 minutes 00 seconds west, a distance of 700.00 feet; Thence north 65 degrees 10 minutes 51 seconds west, a distance of 1509.46 feet; Thence south 74 degrees 49 minutes 07 seconds west, a distance of 706.19 feet; Thence north 86 degrees 34 minutes 01 seconds west, a distance of 277.22 feet to a point on the easterly boundary of a parcel described in MCR 95-32015645, Schedule A and known as the 200 acre City of Scottsdale Parcel, LN 803; 16545 RANDY L. HARREL ti Property Acquisition Parcel MPC 200 AC.doc REA OI-10 Page I, Thence along said easterly boundary north 02 degrees 26.,minutes 55 seconds east, a distance of 608.56 feet; Thence along said easterly boundary north 75 degrees 46 minutes 56 seconds east, a distance of 300.53 feet along said easterly boundary to a point on the southwesterly corner of a parcel described in MCR 98-0643985, Exhibit E and known as the Town Preservation Parcel, LN 911' Thence departing the easterly boundary of said City of Scottsdale Parcel, LN 803 and along the southerly boundary of said Town Preservation Parcel, LN 911 south 42 degrees 52 minutes 00 seconds east, a distance of 326.00 feet; Thence along said southerly boundary north 39 degrees 00 minutes 00 seconds east, a distance of 232.00 feet; Thence along said southerly boundary south 26 degrees 20 minutes 00 seconds east, a distance of 148.00 feet; Thence along said southerly boundary south 77 degrees 47 minutes 44 seconds east, a distance of 911.14 feet; Thence along said southerly boundary north 59 degrees 09 minutes 00 seconds east, a distance of 29 1. 00 feet; Thence along said southerly boundary north 86 degrees 04 minutes 30 seconds east, a distance of 730.00 feet; Thence along said easterly boundary north 05 degrees 07 minutes 00 seconds east, a distance of 300.00 feet; Thence along said easterly boundary north 68 degrees 53 minutes 00 seconds east, a distance of 160.00 feet; Thence along said easterly boundary north 34 degrees 02 minutes 00 seconds east, a distance of 220.00 feet; Thence along said easterly boundary north 21 degrees 00 minutes 00 seconds west, a distance of 200.00 feet; Thence along said easterly boundary north 78 degrees 15 minutes 00 seconds west, a distance of 447.49 feet to a point on the common section line of said Sections 6 and 7; Thence departing the north line of said Section 7 and continuing along the easterly boundary of said Town Preservation Parcel, LN 911, north 43 degrees .10 minutes 00 seconds east, a distance of 486.00 feet;` 16545 RNJOY L, HARMER Property Acquisition Parcel MPC 200 AC.doc REA O1-10 Page 2 of 4 Thence along said easterly boundary north 87 degrees 59 minutes 00 seconds west, a distance of 904.00 feet; Thence along said easterly boundary south 81 degrees 35 minutes 00 seconds west, a distance of 260.00 feet; Thence along said easterly boundary north 60 degrees 18 minutes 00 seconds west, a distance of 380.00 feet, Thence along said easterly boundary north 08 degrees 30 minutes 00 seconds west, a distance of 620.00 feet; Thence along said easterly boundary south 39 degrees 38 minutes 00 seconds west, a distance of 420.00 feet; Thence along said easterly boundary north 72 degrees 32 minutes 00 seconds west, a distance of 184.00 feet; Thence along said easterly boundary north 15 degrees 25 minutes 00 seconds west, a distance of 212.00 feet; Thence along said easterly boundary south 77 degrees 12 minutes 00 seconds west, a distance of 224.00 feet; Thence along said easterly boundary north 01 degrees 03 minutes 00 seconds east, a distance of 566.00 feet; Thence along said easterly boundary north 76 degrees 50 minutes 00 seconds west, a distance of 167.00 feet; Thence along said easterly boundary north 22 degrees 11 minutes 07 seconds east, a distance of 339.94 feet; Thence along said easterly boundary north 34 degrees 34 minutes 20 seconds west, a distance of 1022.00 feet; Thence along said easterly boundary north 08 degrees 35 minutes 00 seconds west, a distance of 146.00 feet; Thence along said easterly boundary north 74 degrees 14 minutes 00 seconds east, a distance of 370.00 feet; Thence along said easterly boundary north 70 degrees 45 minutes 20 seconds west, a distance of 724.25 feet to a point on the west line of aforementioned Section 6; �..e /(r 16545 0 (1 RA140Y L Hl,RR�EL � nod. \1 Property Acquisition Parc-I' MPC 200 AC.doc REA 01-10 Page 3 of 4 C-1 EV Thence departing the easterly boundary of said Town Preservation Parcel, LN 911 and along the west line of said Section 6 north 00 degrees 05 minutes 45 seconds west, a distance of 1856.20 feet to the POINT OF BEGINNING. This parcel contains an area of 200.00 acres more or less. 16545 RUDY L HARREL S� ned.- \. ?n.0 . i t S Property Acquisition Parcel MPC 200 AC.doc -,EA 01-10 Page 4 of 4 EXHIBIT "B" TOWN OF FOUNTAIN HILLS PROPERTY ACQUISITION PARCEL REA 01-10 PART OF SECTION 6 AND 7, T. 3 N., R. 6 E. 36 31 MCDOWELL MOUNTAIN -PARK 31 P.O.B. ,f 7N8�9'53'1'7'E - 2598.25' PROPOSED TOWN 154 ACRE Le PARCEL PROPOSED NORTH PEAK 1 SUBDIVISION PLAT 1 NOTE: O 1. AREAS OF THIS PARCEL WILL BE UTILIZED FOR z 1 `♦ TRAIL, FIRE/EMERGENCY VEHICLE ACCESS ROADWAY, WATER RESERVOIRS, UTILITY EASEMENTS, AND `\\ OTHER PUBLIC RECREATION, TRAILHEAD AND SIMILIAR USES. LOCATIONS AND EASEMENTS `\ WILL BE DESIGNATED IN THE FUTURE. 2. THIS PARCEL IS PROPOSED AND BASED ON THE RECORD BEARINGS AND DISTANCES ON THE ADJACENT 1 6 `j PARCELS AND SUBDIVISIONS AND IS NOT THE RESULT OF A FIELD SURVEY. O � V 'r pp 3 \ 41 `1 1 ; C Z k 1 `\ 6 6 6299.66 -E \ 6 5 N8i'55'42'E-26I6.99' I N89'SY26-E-7009.06' 12 7 C-ER: OWNER: 7 C'Y Or' SCOTTSDALE TOWN PT B RESERVATION PARCEL,, 1 2CC ACRE PARCEL LN 911 PROPOSED FIRE/EMERGENCY MC? 9532015645 MCR 98-0643985 VEHICLE ACCESS ROADWAY LN 81' AND UTILITY EASEMENT_ L OWNER: ." TOWN OF FOUNTAIN' HILLS I e PRESERVATION PARCEL, 280 ACRE PARCEL, LN 962 1 �`. .^♦ PROPOSED TOWN MCR 98-0643985 ♦ ♦ u �� `♦♦ = 154 ACRE PARCEL I PROPOSED TRAILHEAD SITE VoLAN `ROPDIED WATER ♦` (7� `\FICA 1 1 RESERVOIR SITE .\ 0�16545 ° 0 �y�♦✓i� ` v \\ x RANDY L. '° ou,Q HARREL\ v^ryr PROPOSED SIENNA CANYON SUBDIVISION PLAT `\`\\ SIgned� \\ MPG PARCEL - 200 ACRE ®APPROXIMATE AREA TO BE WORTH \\\ `♦�\ ACQUIRED (200.00 ACRES) SCALE: I'm 1200' DATE: 12-10.2001 SHEET 1 OF 2 EXHIBIT "C" DATA TABLES LINE TABLE LINE BEARING LENGTH L1 N89'53'17'E 1106.23' L2 S52'28'39"W 639.96' L3 S18'45'07'E 601.39' L4 S90'00'00"W 239.83' L5 S00'00'00"W 400.00' L6 S90'00'00'E 905.94' L7 S32'00'00"E 3455.55' LB S52'03'20"E 553.90' L9 S07'52'31"E 464.73' L10 S32'19'38'W 681.81' L11 S34'50'47'W 699.99' L12 S15'00'00"W 700.00' L13 N65-10-51-W 1509.46' L14 S74'49'07"W 706.19' L15 N86'34'01"W 277.22' L16 NO2'26'55"E 608.56' L17 N75'46'56"E 300.53' L18 S42'52'00"E 326.00' L19 N39'00'00" E 232.00' L20 S26'20'00'E 148.00' L21 S77'47'44"E 911.14' L22 N59'09'00"E 291.00' L23 N86'04'30"E 730.00' L24 N05'07'00" E 300.00' L25 N68'53'00" E 160.00' L26 N34'02'00"E 220.00' L27 N21'00'00"W 200.00' L28 N78'15'00'W 447.49' L29 N43'10'00"E 486.00' L30 N87'59'00"W 904.00' L31 S81'35'00'W 260.00' L32 N60'18'00"W 380.00' L33 N08'30'00"W 620.00' L34 S39'38'00"W 420.00' L35 N72'32'00"W 184.00' L36 N15'25'00"W 212.00' L37 S77'12'00"W 224.00' L38 N01'03'00'E 566.00' L39 N76'50'00"W 1 167.00' LINE TABLE CONT. LINE BEARING LENGTH L40 N22'11'07"E 339.94' L41 N34'34'20"W 1022.00' L42 N08'35'00"W 146.00' L43 N74-14.00"E 370.00' 1-44 N70-45'20"W 724.25' L45 N00-05.45"W 1856.20' (CALC) ,p LANp S y� , � f I CA lE GQL 16545 r RANDY L j0 HARREL IN f e S�9nedC� ._ ,gp�20NA u 5. P' i, DATE: 12-10.2001 SHEET 2 OF 2 Exhibit A , PROPERTY ACQUISITION PARCEL - TOWN PARCEL - 154.00 ACRE A parcel of land located in Sections 6 and 7, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, described as follows: Commencing at the northwest corner of said Section 6; Thence along the north line of said Section 6, north 89 degrees 53 minutes 17 seconds east, a distance of 1106.23 feet to the TRUE POINT OF BEGINWNG: Thence continuing along the north line of said Section 6 north 89 degrees 53 minutes 17 seconds east, a distance of 167.08 feet; Thence departing said north line of said Section 6, south 33 degrees 11 minutes 35 seconds east, a distance of 457.90 feet; Thence south 40 degrees 01 minutes 13 seconds west, a distance of 386.14 feet; Thence south 43 degrees 31 minutes 37 seconds east, a distance of 296.11 feet; Thence south 63 degrees 16 minutes 29 seconds east, a distance of 533.75 feet; Thence south 37 degrees 39 minutes 29 seconds east, a distance of 127.05 feet; Thence south 13 degrees 01 minutes 04 seconds west, a distance of 319.64 feet; Thence south 56 degrees 31 minutes 50 seconds east, a distance of 614.98 feet; Thence south 27 degrees 51 minutes 40 seconds east, a distance of 551.17 feet; Thence south 65 degrees 55 minutes 34 seconds east, a distance of 407.89 feet; Thence south 26 degrees 25 minutes 05 seconds west, a distance of 262.57. feet; Thence south 55 degrees 58 minutes 47 seconds east, a distance of 273.07 feet; Thence south 50 degrees 04 minutes 44 seconds east, a distance of 101.71 feet; Thence south 45 degrees 00 minutes 15 seconds east, a distance of 295.22 feet; Thence south 19 degrees 53 minutes 42 seconds west, a distance of 273.06 feet; Of i`V Property Acquisition Parcel Town 154.00 acre.doc REA 01-09 Pagel of 5 Thence south 30 degrees 20 minutes 42 seconds east, a distance of 299.51 feet; Thence south 65 degrees 10 minutes 04 seconds east, a distance of 198.11 feet; Thence south 07 degrees 18 minutes 31 seconds east, a distance of 243.51 feet; Thence south 09 degrees 51 minutes 13 seconds west, a distance of 138.70 feet; Thence south 37 degrees 27 minutes 36 seconds east, a distance of 446.45 feet; Thence south 48 degrees 45 minutes 10 seconds east, a distance of 283.04 feet; Thence south 29 degrees 28 minutes 32 seconds west, a distance of 185.35 feet; Thence south 39 degrees 20 minutes 53 seconds east, a distance of 185.58 feet to a point on the northwesterly corner of a parcel also described in MCR 98-0643985, Exhibit E and known as the 280 Acre Parcel, LN 962; Thence along the westerly boundary of said 280 Acre Parcel south 00 degrees 00 minutes 04 seconds east, a distance of 114.88 feet to a point on the common line of said Sections 6 and 7 from which point the northeast corner of said Section 7 bears north 89 degrees 57 minutes 26 seconds east, a distance of 1009.06 feet; Thence continuing along the westerly boundary of said 280 Acre Parcel south 00 degrees- 00 minutes 04 seconds east, a distance of 1804.33 feet; Thence along the westerly boundary of said 280 Acre Parcel south 30 degrees 59 minutes 00 seconds east, a distance of 2160.75 feet; Thence departing the westerly boundary of said 280 Acre Parcel north 58 degrees 17 minutes 01 seconds west, a distance of 179.57 feet; Thence north 30 degrees 59 minutes 00 seconds west, a distance of 1736.14 feet; Thence south 59 degrees 08 minutes 54 seconds west, a distance of 394.35 feet; Thence north 66 degrees 02 minutes 43 seconds west, a distance of 267.88 feet; Thence north 52 degrees 48 minutes 24 seconds west, a distance of 227.70 feet; Thence north 75 degrees 45 minutes 17 seconds west, a distance of 73.67 feet; Thence south 44 degrees 03 minutes 01 seconds west, a distance of 265.40 feet; Property Acquisition Parcel Town 154.00 acre.doc REA O1-09 Page 2 of 5 Thence south 84 degrees 44 minutes 21 seconds west, a distance of 146.14 feet: Thence south 58 degrees 32 minutes 12 seconds west, a distance of 396.00 feet: Thence north 36 degrees 31 minutes 11 seconds west, a distance of 119.42 feet to the beginning of a non -tangent curve being concave southeasterly, having a radius of 375.00 feet, a radial line passing through said point bears south 50 degrees 09 minutes 56 seconds east: Thence northeasterly along the arc of said curve through a central angle of 06 degrees 16 minutes 28 seconds, an are length of 41.07 feet; Thence north 46 degrees 06 minutes 32 seconds east, a distance of 252.63 feet to the beginning of a tangent curve being concave southeasterly, having a radius of 40.00 feet; Thence northeasterly along the arc of said curve through a central angle of 35 degrees 39 minutes 33 seconds, an arc length of 24.89 feet to a point of reverse curve being concave southwesterly, having a radius of 40.00 feet; Thence northerly along the arc of said curve through a central angle of 251 degrees 19 minutes 06 seconds, an arc length of 175.45 feet to a point -of reverse curve being concave northerly, having a radius of 40.00 feet; Thence southerly along the arc of said curve through -a central angle of 35 degrees 39 minutes 33 seconds, an arc length of 24.89 feet; Thence south 46 degrees 06 minutes 32 seconds west, a. distance of 69.23 feet: Thence north 46 degrees 40 minutes 41 seconds west, a distance of 251.52 feet; Thence north 51 degrees 09 minutes 44 seconds west, a distance of. 419.71 feet, - Thence north 66 degrees 08 minutes 45 seconds west, a distance of 497.09 feet; Thence north 53 degrees 45 minutes 01 seconds west, a distance of 542.54 feet; Thence south 62 degrees 36 minutes 57 seconds west, a distance of 405.10 feet to the beginning of a non -tangent curve being concave southwesterly, having a radius of 430.00 .feet, a radial line passing through said point bears south 55 degrees 15 minutes 15 seconds west; Thence southerly along said curve through a central angle of 25 degrees 05 minutes 43 seconds, an arc length of 188.34 feet; Thence south 09 degrees 39 minutes 02 seconds east, a distance of 37.22 feet; IM y„ �2neG. �•'' ; tip; Property Acquisition Parcel Town 154.00 acre.doc RCA 01-09 Page 3 S Thence south 80 degrees 20 minutes 58 seconds west, a distance of 25.25 feet to the beginning of a tangent curve being concave northerly, having a radius of 180.00 feet; Thence westerly along the arc of said curve through a central angle of 24 degrees 23 minutes 35 seconds, an arc length of 76.63 feet to a point of reverse curve being concave southerly, having a radius of 190.00 feet; Thence westerly along the arc of said curve through a central angle of 25 degrees 11 minutes 05 seconds, an arc length of 83.52 feet; Thence south 79 degrees 33 minutes 28 seconds west, a distance of 23.39 feet; Thence north 26 degrees 05 minutes 37 seconds west, a distance of 157.37 feet; Thence north 59 degrees 10 minutes 00 seconds west, a distance of 140.64 feet; Thence south 60 degrees 05 minutes 20 seconds west, a distance of 119.65 feet; Thence south 24 degrees 24 minutes 05 seconds east, a distance of 263.43 feet to the beginning of a non -tangent curve being concave northerly, having a radius of 180.00 feet, a radial line passing through said point bears north 26 degrees 19 minutes 30 seconds west, Thence westerly along the arc of said curve through a central angle of 35 degrees 02 minutes 53 seconds, an arc length of 110.11 feet; Thence north 81 degrees 16 minutes 37 seconds west, a distance of 74.85 feet to the beginning of a tangent curve being concave northeasterly, having a radius of 50.00 feet; Thence northwesterly along the arc of said curve through a central angle of 49 degrees 36 minutes 42 seconds, an arc length of 43.29 feet to a point of reverse curve being concave southeasterly, having a radius of 40.00 feet; Thence southwesterly along the arc of said curve through a central angle of 241 degrees 26 minutes 20 seconds, an are length of 168.56 feet; Thence south 03 degrees 06 minutes 15 seconds east, a distance of 234.93 feet to a point on the easterly boundary of a parcel also described in MCR 95-32015645, Schedule A and known as the 200 Acre City of Scottsdale Parcel, LN 803; Thence along said easterly boundary north 82 degrees 23 minutes 06 seconds west, a distance of 20.55 feet; Thence along said easterly boundary north 53 degrees 34 minutes 26 seconds west, a distance of 232.41 feet; �r yk,<O lrrn Property Acquisition Parcel Town 154.00 acre.doc REA 01 -09 Page 4 of 5 17 Thence south 80 degrees 20 minutes 58 seconds west, a distance of 25.25 feet to the beginning of a tangent curve being concave northerly, having a radius of 180.00 feet; Thence westerly along the arc of -said curve through a central angle of 24 degrees 23 minutes 35 seconds, ail arc length of 76.63-feet to a point of reverse curve being concave southerly, having a radius of-190.00 feet; Thence westerly along the arc of said curve through a central angle of 25 degrees 11 minutes 05 seconds, an arc length of 83.52 feet; Thence south 79 degrees 33 minutes 28 seconds west, a distance of•23.39 feet; Thence north 26 degrees 05 minutes 37 seconds west, a distance of 157.37 feet; Thence north 59 degrees 10 minutes 00 seconds west, a distance of 140.64 feet, Thence south 60 degrees 05 minutes 20 seconds west, a distance of 119.65 feet; Thence south 24 degrees 24 minutes 05 seconds east a distance of 263.43 feet to the beginning of a non -tangent curve being concave northerly. having a radius of 180.00 feet, a radial line passing through said point bears north 26 degrees 19 minutes 30 seconds west; Thence westerly along the arc of said curve through a central angle of 35 degrees 02 minutes 53 seconds, an arc length of 110.11 feet; Thence north 81 degrees 16 minutes 37 seconds west, a distance of 74.85 feet to the beginning of a tangent curve being concave northeasterly, having a radius of 50.00 feet; Thence northwesterly along the arc of said curve through a central angle of 49 degrees 36 minutes 42 seconds,- an arc length of 43.29 feet to a point of reverse curve being concave southeasterly, having a radius of 40.00 feet; Thence southwesterly along the are of said curve through a central angle of 241 degrees 26 minutes 20 seconds, an arc length of 168.5(gfeet; Thence south 03 degrees'06 minutes 15 seconds -east, a distance of 234.93 feet to a point on the easterly boundary of a parcel also described in MCR 95-32015645, Schedule A and known as the 200 Acre City of Scottsdale Parcel, LN 803; Thence along said easterly boundary north 82 degrees 23 minutes 06 seconds west, a distance of 20.55 feet; Thence along said easterly boundary north 53 degrees 34 minutes 26 seconds west, a distance of 232.41 feet; Cr`'raned�\ Property Acquisition Parcel Town 154.00 acre.doc REA 01-09 Page 4 of 5 Thence along said easterly boundary north 00 degrees 21,minutes 50 seconds east, a distance of 315.01 feet; Thence along said easterly boundary north 66 degrees 28 minutes 30 seconds west, a distance of 345.74 feet; Thence along said easterly boundary north 00 degrees 57 minutes 06 seconds east, a distance of 301.04 feet; Thence along said easterly boundary south 86 degrees 41 minutes 21 seconds east, a distance of 121.20 feet; Thence along said easterly. boundary, south 52 degrees 52 minutes 09 seconds east, a distance of 439.00 feet; Thence departing the easterly boundary of said City of Scottsdale Parcel LN 803, south 86 degrees 34 minutes 01 seconds east, a distance of 277.22 feet; Thence north 74 degrees 49 minutes 07 seconds east, a distance of 706.19 feet; Thence south 65 degrees 10 minutes 51 seconds east, a distance of 1509.46 feet; Thence north 15 degrees 00 minutes 00 seconds east, a distance of 700.00 feet; Thence north 34 degrees 50 minutes 47 seconds east, a distance of 699.99 feet; Thence north 32 degrees 19 minutes 38 seconds east, a distance of 681.81 feet, said line passing through the north line of said Section 7; Thence north 07 degrees 52 minutes 31 seconds west, a distance of 464.73 feet; Thence north 52 degrees 03 minutes 20 seconds west, a distance of 553.90 feet; Thence north 32 degrees 00 minutes 00 seconds west, a distance of 3455.55 feet; Thence north 90 degrees 00 minutes 00 seconds west, a distance of 905.94 feet; Thence north 00 degrees 00 minutes 00 seconds east, a distance of 400.00 feet; Thence north 90 degrees 00 minutes 00 seconds east, a distance of 239.83 feet; Thence north 18 degrees 45 minutes 07 seconds west, a distance of 601.39 feet; Thence north 52 degrees 28 minutes 39 seconds east, a distance of 639.96 feet to the TRUE POINT OF BEGINNING. This parcel contains an area of 154.00 acres more or less. 1c..545 r_l Fir:Finf..t,, I� Property Acquisition Pat_:;i Town 154.00 acre.doc REA 01-09 Page 5 of 5 C] EXHIBIT "B" TOWN OF FOUNTAIN HILLS PROPERTY ACQUISITON PARCEL REA 01-09 PART OF SECTION 6 AND 7, T. 3 N., R. 6 E. 36 31 McDOWELL MOUNTAIN PARK 31 N89'53'17'E - 2598.95' Ll 1 6 ��" 4► 6 1 1 t r to I V2 J PROPOSED NORTH PEAK SUBDIVISION PLAT L70 NOTE: PROPOSED WATER 1. AREAS OF THIS PARCEL WILL BE UTILIZED FOR RESERVOR SITE TRAIL. FIRE/EMERGENCY VEHICLE ACCESS ROADWAY. WATER RESERVOIRS, UTILITY EASEMENTS. AND PROPOSED MPC 200 ACRE PARCEL 1 6 N89'55 ♦2'E-2616.99' 6-2S 12 7 OWNER: 7 CITY OF SCOTTSDALE 200 ACRE PARCEL O'WNEER: MCR 9532E 5645 TOWN PRESERVATION LN 803 L4 911 MCR 98-0643985 I I LSi FIROPOSED WATER f�7��7�c�SERVOIR SITE * PROPOSED MPC NA / 200 ACRE PARCEL NUa 'mo a0 Uao cnwt un I W o Q m0 ow co IOUOUNU, TOWN PARCEL -154 ACRE ® APPROXIMATE AREA TO BE ACQUIRED (154.00 ACRES) OTHER PUBLIC RECREATION. TRAILHEAD AND SIMILIAR USES. LOCATIONS AND EASEMENTS WILL BE DESIGNATED IN THE FUTURE. 2. THIS PARCEL IS PROPOSED AND BASED ON THE RECORD BEARINGS AND DISTANCES ON THE ADJACENT PARCELS AND SUBDIVISIONS AND IS NOT THE RESULT OF A FIELD SURVEY. L24 6 5 N89'5T26'E 1337 98' N89'57'26'E-1009"' 74 8 PROPOSED F1RE/EMERGENCY VEHICLE ACCESS ROADWAY AND UTILITY EASEMENT OWNER: TOWN OF FOUNTAIN HILLS PRESERVATION PARCEL 280 ACRE PARCEL, MCR 98-0643985 PROPOSED LANp / a� /® � PROPOSED SIENNA CANYONN� man" SUBDIVISION PLAT SCALE 1- 12W DATE-1240.2001 SHEET 1 OF 2 S �\f ICA1. Tf 16545 ' do 0 RANDY L. A HARREL I Signed I!zorvA v s � :7 "ir 11 LINE TABLE LINE BEARING LENGTH L7 N89'53'17"E 1106.23' L2 N89'53'17'E 167.08' L3 S3311'35"E 457.90' L4 S40'01'13'W 386.14' L5 S43'31'37'E 296.11' L6 S63'16'29"E 533.75' L7 S37'39'29"E 127.05' L8 S13'01'04"W 319.64' L9 S56'31'50'E 614.98' L10 S27'51'40"E 551.17' L11 S65'55'34'E 407.89' L12 S26'25'05"W 262.57' L13 S55'58'47'E 273.07' L14 S50'04'44'E 101.71' L15 S45'00'15"E 295.22' L16 S19 53'42"W 273.06' L17 S30'20'42"E 299.51' L18 S65'10'04'E 198.11' L19 S07'18'31 "E 243.51' L20 S09'51'13"W 138.70' L21 S37'27'36'E 446.45' L22 S48'45'10'E 283.04' L23 S29'28'32'W 185.35' L24 S39'20'53'E 185.58' L25 S00'00'04'E 114.88' L26 S00'00'04'E 1804.33' L27 S30'59'00'E 2160.75' L28 N58'17'01"W 179.57' L29 N30'S9'00"W 1736.14' L30 S59'08'54"W 394.35' L31 N66'02'43'W 267.88' L32 N52'48'24'W 227.70' L33 N75'45'17"W 73.67' L34 S44'03'01'W 265.40' L35 S84'44'21'W 146.14' L36 S58'32'12'W 396.00' L37 N36'31'11"W 119.42' L38 N48'06'32'E 252.63' L39 S46'06'32"W 69.23' L40 N46'40'41'W 251.52' L41 N51'09'44'W 419.71' L42 N66'08'45"W 497.09' L43 N53'45'01'W 542.54' L441 S62'36'57'W 405.10' EXHIBIT "C" DATA TABLES LINE TABLE CONT. LINE BEARING LENGTH L45 S09'39'02"E 37.22' 1-46 S80'20'58'W 25.25' L47 S79'33'28"W 23.39' L48 N26'05'37'W 157.37' L49 N5910'00'W 140.64' L50 S60'05'20"W 119.65' L51 S2424'05'E 263.43' L52 N81'16'37"W 74.85' L53 S03'06'15"E 234.93' L54 N82'23'06'W 20.55' L55 N53'34'26"W 232.41' L56 N00'21'50"E 315.01' L57 N66'28'30'W 345.74' L58 N00'57'06'E 301.04' L59 S86'41'21"E 121.2.0' L60 S52'52'09"E 439.00' L61 S86'34'01 "E 277.22' L62 N74'49'07"E 706.19' L63 S65'10'51"E 1509.46' L64 N15'00'00'E 700.00' L65 N34'50'47"E 699.99' L66 N32'19'38"E 681.81' L67 N07'52'31'W 464.73' L68 N52'03'20"W 553.90' L69 N32'00'00"W 3455.55' L70 N90ro0'00"W 905.94' L71 N00'00'00"E 400.00' L72 N90'00'00"E 239.83' L73 N18'45'07"W 601.39' L74 N52'28'39'E 639.96' D LAND SL 5� �\FICATF P` 01 16545 do coo RANDY L. HARREL ��2QNA U 5' P' CURVE TABLE CURVE DELTA RADIUS LENGTH TANGENT Cl 06'16'28" 375.00' 41.07' 20.55' C2 35-39*33' 40.00' 24.89' 12.87' C3 251'19'06" 40.00' 175.45' -- C4 35'39'33' 40.00' 24.89' 12.87' C5 25'05'43' 430.00' 188.34' 95.70' C6 24'23'35" 180.00' 76.63' 38.91' C7 25-11'05" 190.00' 83.52' 42.44' C8 35'02'53' 180.00' 110.11' 56.89' C9 49'36'42" 50.00' 43.29' 23.11' C10 241'26'20" 40.00' 168.56' -- DATE. 12-10-2001 SHEET 2 Of 2 PROPOSED TOWN PRESERVATION PARCEL A PARCEL OF LAND LOCATED IN SECTION 6 AND SECTION 7, TOWNSHIP 3 NORTH, RANGE 6 EAST OF THE GILA AND SALT RIVER BASE AND MERIDIAN, MARICOPA COUNTY, ARIZONA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGIti'MG AT A POINT ON THE WEST LINE OF SAID SECTION 6, SAID POINT BEING NORTH 00 DEGREES 04 MINUTES 47 SECONDS WEST A DISTANCE OF 947.52 FEET FROM THE SOUTHWEST CORNER OF SAID SECTION 6, THENCE DEPARTING SAID LINE, SOUTH 6I DEGREES 44 MINUTES 01 SECONDS EAST A DISTANCE OF 1996.15 FEET TO A POINT ON THE LINE BETWEEN SAID SECTION 6 AND SECTION 7, SAID POINT BEING SOUTH 89 DEGREES 55 MINUTES 42 SECONDS WEST A Dl1 )TANCE OF 860.19 FROM THE QUARTER CORNER BETWEEN SAID SECTIONS; THENCE DEPARTING SAID SECTION 6 AND CONTINUING SOUTH 61 DEGREES 44 MINUTES 01 SECONDS EAST A DISTANCE OF 138.27 FEET; THENCE SOUTH 24 DEGREES 52 MINUTES 43 SECONDS WEST A DISTANCE OF 372.50 FEET; THENCE SOUTH 75 DEGREES 46 MINUTES 56 SECONDS WEST A DISTANCE OF 925.00 FEET; THENCE SOUTH 42 DEGREES 52 MINUTES 00 SECONDS EAST A DISTANCE OF 326.00 FEET; THENCE NORTH 39 DEGREES 00 MINUTES 00 SECONDS EAST A DISTANCE OF 232.00 FEET; THENCE SOUTH 26 DEGREES 20 MINUTES 00 SECONDS EAST A DISTANCE OF 148.00 FEET; THENCE SOUTH 77 DEGREES 47 MINUTES 44 SECONDS EAST A DISTANCE OF 911.14 FEET; THENCE NORTH 59 DEGREES 09 MINUTES 00 SECONDS EAST DISTANCE OF 291.00 FEET; THENCE NORTH 86 DEGREES 04 MINUTES 30 SECONDS DISTANCE OF 730.00 FEET; THENCE NORTH 05 DEGREES 07 MINUTES 00 SECONDS EHST A DISTANCE OF 300.00 FEET; THENCE NORTH 68 DEGREES 53 MINUTES 00 SECONDS EAST A DISTANCE OF 160.00 FEET; THENCE NORTH 34 DEGREES 02 MINUTES 00 SECONDS EAST A DISTANCE OF 220.00 FEET; THENCE NORTH 21 DEGREES 00 MINUTES 00 SECONDS WEST A DISTANCE OF 200.00 FEET; THENCE NORTH 78 DEGREES 15 MINUTES 00 SECONDS WEST A DISTANCE OF 447.49 FEET TO A POINT ON THE LINE BETWEEN SAID SECTION 6 AND SECTION 7, SAID POINT BEING NORTH 89 DEGREES 57 MINUTES 26 SECONDS EAST A DISTANCE OF 299.66 FEET FROM THE QUARTER CORNER BETWEEN SAID SECTIONS; THENCE DEPARTING SECTION 7, NORTH 43 DEGREES 10 MINUTES 00 SECONDS EAST A DISTANCE OF 486.00 FEET; THENCE NORTH 87 DEGREES 59 MINUTES 00 SECONDS 'VEST A DISTANCE OF 904.00 FEET; THENCE SOUTH 81 DEGREES 35 MINUTES 00 SECONDS WEST A DISTANCE OF 260.00 FEET; THENCE NORTH 60 DEGREES 18 LEGAL NUMBER 911 REVISED 8-7-97; 12-11-96; 6-13-96 GWN PAGE l OF 3 11 n I is MINUTES 00 SECONDS WEST A DISTANCE OF 380.00 FEET; THENCE NORTH 08 DEGREES 30 MINUTES 00 SECONDS WEST A DISTANCE OF 620.00 FEET; THENCE SOUTH 39 DEGREES 38 MATUTES 00 SECONDS WEST A DISTANCE OF 420.00 FEET; THENCE NORTH 72 DEGREES 32 MINUTES 00 SECONDS WEST A DISTANCE OF 184.00 FEET; THENCE NORTH 15 DEGREES 25 MINUTES 00 SECONDS WEST A DISTANCE OF 212.00 FEET; THENCE SOUTH 77 DEGREES 12 MINUTES 00 SECONDS WEST A DISTANCE OF 224.00 FEET; THENCE NORTH 01 DEGREES 03 MINUTES 00 SECONDS EAST A DISTANCE OF 566.00 FEET; THENCE NORTH 76 DEGREES 50 MINUTES 00 SECONDS WEST A DISTANCE OF 167.00 FEET; THENCE NORTH 22 DEGREES 11 MINUTES 07 SECONDS WEST A DISTANCE OF ' 339.94 FEET; THENCE NORTH 34 DEGREES 34 MINUTES 20 SECONDS WEST A DISTANCE OF 1022.00 FEET; THENCE NORTH 08 DEGREES 35 MINUTES 00 SECONDS WEST A DISTANCE OF 146 00 FEET; THENCE NORTH 74 DEGREES 14 MINUTES 00 SECONDS EAST A DISTANCE OF 370.00 FEET; THENCE NORTH 70 DEGREES 45 MINUTES 20 SECONDS WEST A DISTANCE OF 724.25 FEET TO THE WESTERLY LINE OF SAID SECTION 6; TIIENCE SOUTH 00 DEGREES 05 MINUTES 45 SECONDS EAST ALONG SAID LINE, A DISTANCE OF 645.51 FEET TO THE WEST QUARTER CORNER OF SAID SECTION 6; THENCE SOUTH 00 DEGREES 04 MINUTES 47 SECONDS EAST ALONG SAID SECTION LINE, A DISTANCE OF 1690.53 FEET TO THE POLNT OF BEGLNNIN'G. THIS PARCEL CONTAINS AN AREA OF 106.0012 ACRES MORE OR LESS. LEGAL NUMBER 911 REVISED 8-7-97; 12-11-96; 6-13-96 GWN PAGE 2 OF 3 NCO, 4s 20. w A o .25, 46. y 0E a N74�40 { N0S-35-OQ'W 146.00 1 6 �. O�0. EO LAhU SGPt tCA • N ,��• 76•50'00'w 1�� 1 � o =N ^� 167.00' GEORGE w. z e N E .SO-N o d ''' S77'12'00'W v+ o 0 224.00't-i 4 `; (D N15'25'OO'W T' o 0 (D 212.00' P.O.B. o� 0 O g4 a`1 00 N ? - 7 0 C 3ZO0'K, Ss ,44�7 o 0 o 0 i F ca 'y6'O, 996 cn Iv S W W 904.00' ?734 S81'35'� 00 1 f 6 _ S89'55'42'W _ 2616.99' 6 N7N89.57'26-E a75'OO�iy 12 7 1756.80' 138.27' a 860.19' 7 299.66' y tD 0. hp 40 . N34.02'0O'E 00 00 220.00' ' W S1546.56•w SR �� 925'p0 526'20'00"E 0 o N68.53'00'E o 0 160.00' 1 �s s0 148.00, o 0 N86'O4'30"E z F` S7 7 47'44 E 911.14• � p0 -E. 730.00' ti9 9OO N39'00'OO*E 232.00' Andorson-N9i80�i1, Inc, wa�� C"L ea - LAM`r� 4"l UST ►dvrat ao+o, n 00cf. /S. Boom (IQ2) xn-ml'o -- auxao tm (am) rJ73n - rvsrrrrw mus'(ooban-w2 LEGAL NO. 911 �a K wa.aa a waj Doml rr atvsaa a puma SCALE: 1" = 500' 1 1 _ rt ,,,Sir SHT. OF EAGLE NEST \ EAGLE RIDGE NORTH 280 ACRE PARCEL ` A portion of Sections 5, 6, 7, 8 and 17, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, more particularly described as follows: BEGINNING at a point on the westerly line of Fountain Hills, Arizona Final Plat No. 513 as recorded on December 6, 1994 in Book 387, Page 30 on the records of Maricopa County, said point being South 00 degrees 33 minutes 49 seconds West a distance of 1126.26 feet from the northwest corner of said plat, and said point being also South 04 degrees 02 minutes 42 seconds West a distance of 155.85 feet from the North Quarter Corner of said Section 8; thence South 00 degrees 33 minutes 49 seconds West along the westerly line of said Plat 513 a distance of 1143.09 feet; thence South 54 degrees 29 minutes 40 seconds nest a distance of_132.08 feet; thence South 23 degrees 07 minutes 08 seconds West a distance of 326.77 feet to the northerly boundary of Sunridge Canyon; thence departing said Plat 513, North 52 degrees 42 minutes 47 seconds West along the boundary of Sunridge Canyon, a distance of 1380.05 feet; thence North 89 degrees 51 minutes 08 seconds West a distance of 1170.00 feet; thence South 47 degrees 05 minutes 38 seconds West a distance of 145.08 feet to the line between Sections 7 and 8; thence continuing, South 47 degrees 05 minutes 38 seconds West a distance of 819.92 feet; thence South 33 degrees 51 minutes 29 seconds East a distance of 1079.90 feet to the line between Sections 7 and 8; thence continuing, South 33 degrees 51 minutes 29 seconds East a distance of 0.60 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 443.00 feet; thence South 45 degrees 20 minutes 48 seconds East a distance of 1434.00 feet; thence South 85 degrees 56 minutes 43 seconds East a distance of 1413.50 feet; thence North 60 degrees 09 minutes 09 seconds East a distance of 351.50 feet; thence South 61 degrees 42 minutes 39 seconds East a distance of 517.00 feet; thence South 32 degrees 00 minutes 02 seconds East a distance of 990.50 feet; thence South 77 degrees 52 minutes 11 seconds East a distance of 475.50 feet; thence South 89 degrees 16 minutes 42 seconds East a -distance of 160.00 feet; thence South 01 degrees 22 minutes 34 seconds East a distance of 420.00 feet; thence South 34 degrees 59 minutes 16 seconds West a distance of 440.27 feet to the line between Sections 8 and 17; thence continuing, South 34 degrees 59 minutes 16 seconds West a distance of 536.23 feet; thence South 43 degrees 24 minutes 28 seconds West a distance of 411.54 feet; thence departing the boundary of Sunridge Canyon, North 58 degrees 17 minutes 01 seconds West a distance of 1401.18 feet to the line between Sections 8 and 17; thence continuing, North 58 degrees 17 minutes 01 seconds West a distance of 3123.69 feet; thence North 30 degrees 59 minutes 00 Revised 1-14-97; Legal Number 962 12-23-96 GWN Page 1 of 4 t seconds West a distance of 195.04 feet to the line between Sections 7 and 8; West a distance thence continuing, North 30 degrees of 1965.71 feet; thence North 59 minutes 00 seconds 00 degrees 00 minutes 04 seconds West a distance of 1804.35 feet to the line between Sections 6 and 7; thence continuing North 00 degrees 00 minutes 04 seconds West a distance of 114.87 feet,thence North 89 degrees 59 minutes 34 seconds East a distance of 1008.31 feet to the line between Sections 5 and 6; thence continuing North 89 degrees 59 it minutes 34 seconds East a distance of 1111.05 feet; thence South 50 degrees 14 minutes 46 seconds East a distance of 163.47 feet to the line between Sections 5 and 8; thence continuing South 50 degrees 14 minutes 46 seconds East a distance of 249.07 feet; thence South 90 degrees 00 minutes 00 seconds East a distance of 1280.19 feet to the POINT OF BEGINNING. EXCEPTING, Reservoir Site No. 5 and the access road to said site, described as follows: A portion of Section 8, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona, more particularly described as follows: BEGINNING at a point on the westerly line of Fountain Hills, Arizona Final Plat No. 513 as recorded on December 6, 1994 in Book 387, Page 30 on the records of Maricopa County, said point being South 00 degrees 33 minutes 49 seconds West a distance of 1951.51' feet from the northwest corner of said plat; thence South 00 degrees 33 minutes 49 seconds West along said westerly line, a distance of 45.35 feet; thence departing said line, South 62 degrees 27 minutes 54 seconds West a distance of 11.55 feet to the beginning of a tangent curve concave northerly and having a radius of 220.00 feet; thence along the arc of said curve through a central angle of 48 degrees 00 minutes 29 seconds an arc length of 184.34 feet; thence North 69 degrees 31 minutes 37 seconds West a distance of 53.38 feet to the beginning of a tangent curve concave southerly and having a radius of 180.00 feet; thence along the arc of said curve through a central anqel of 14 degrees 26 minutes 27 seconds an arc length of 45.37 teet; thence North 83 degrees 58 minutes 04 seconds West a distance of 217.62 feet to the beginning of a tangent curve concave southerly an having a radius of 80.00 feet; thence along the arc of said curve through a central angle of 17 degrees 27 minutes 58 seconds an arc length of 24.39 feet; thence South 78 degrees 33 minutes 58 seconds West a distance of 91.00 feet to the beginning of a tangent curve concave northerly and having a radius of 220.00 feet; thence along the arc of said curve through a central angle of 12 degrees 09 minutes 12 seconds an arc length of 46.67 feet; thence North 89 degrees 16 minutes 50 seconds West a distance of 76.78 feet to the beginning of a tangent Revised 1-14-97; Legal Number 962 12-23-96 GWN Page 2 of 4 P r F1 I I curve concave northerly and having a radius of 220.00 feet; thence along the arc of said curve through a central angle of 19 degrees 12 minutes 31 seconds an arc length of,73.76 feet; thence North 70 degrees 04 minutes 19 seconds West a distance of 99.51 feet; thence South 00 degrees 00 minutes 00 seconds West a distance of 90.00 feet; thence North 90 degrees 00 minutes 00 seconds West a distance of 150.71 feet to the northerly line of Sunridge Canyon; thence North 52 degrees 42 minutes 47 seconds along said line a distance of 124.80 feet; thence departing said line, North 00 degrees 00 minutes 00 seconds West a distance of 174.40 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 250.00 feet; thence South 00 degrees 00 minutes 00 seconds East a distance of 117.45 feet; thence South 70 degrees 04 minutes 19 second East a distance of 114.01 feet to the beginning of a tangent curve concave northerly and having a radius of 180.00 feet; thence along the arc of said curve through a central angle of 19 degrees 12 minutes 31 seconds an arc length of 60.35 feet; thence South 89 degrees 16 minutes 50 seconds East a distance of 76.78 feet to the beginning of a tangent curve concave northerly and having a radius of 180.00 feet; thence along the arc of said curve through a central angle of 12 degrees 09 minutes 12 seconds an arc length of 38.18 feet; thence North 78 degrees 33 minutes 58 seconds Fast. a distance of 91.00 feet to the beginning of a tangent curve concave southerly an having a radius of 120.00 feet; thence along the arc of said curve through a central angle of 17 degrees 27 minutes 58 seconds an arc length of 36.58 feet; thence South 83 degrees 58 minutes 04 seconds East a distance of 217.62 feet to the beginning of a tangent curve concave southerly and having a radius of 220.00 feet; thence along the arc of said curve through a central angel of 14 degrees 26 minutes 27 seconds an arc length of 55.45 feet; thence South 69 degrees 31 minutes 37 seconds East a distance of 53.38 feet to the beginning of a tangent curve concave northerly and having a radius of 180.00 feet; thence along the arc of said curve through a central angle of 48 degrees 00 minutes 29 seconds an arc length of 150.82 feet; thence North 62 degrees 27 minutes 54 seconds East a distance of 32.91 feet to the POINT OF BEGINNING. This parcel contains a net area of 280.0011 acres more or less. Revised 1-14-97; Legal Number 962 12-23-96 GWN Page 3 of 4 f 0© an 1170.00 � 01 d eo' g i L47 17 ��` Daf.J1J`,J�`•,L .� t• 1ti ANOEP,SIONi,.;Z.%f. r SCALE: 1' . 800' 2ss�.ea �,/. cm Q uc N�sc'a-� '540.1 i 3�v.C.1L m RAT 313 SgDiT CDJRSE 7AR_r CJRvi lABLt I ;A2J5 1 LyOTM ..v0, s' J=1 �LSA :7D.00 SE aS i7.b7I 11if2 C7 I bD D0 7a.3D t2.2G1 TT-2, Sb D0 b6.58 tE a3 1 Sfi C. occ 1 ]E is 1D.tfi �7�C n CS ;d: 00 E0.�5 �C aE tD`7 JZ :6 1 'b;, DO' Ia�3 C) I 00 t6a.3a 5).97 •21C 29 CE I 67.W I 1SC.C2 bC 1E .E".0 2G :D 1 :2-Do 7�. 6 1 57.2 tD'7J1 D I 70.00 .E.66 7! a t709 11 —�.a�-� P M� h 14 y% Bd�Rm - LAW KmveymolsoN . 00kWMTAKT/ 4"1 ust MaDOWML 1CD*A r+ —M AL 650M ( 27}-16w [ b,XLW-D CM (002) 7"-7M - ID-WL4x MLU (W2) 6J7-f= LEGAL NO. 962 REVISED N I mymopa a 1CD&io* M0. Dt7L n lwvzaoa a RDAV"m D",* K DAM K AT1W7.� K SHT. _L A OF me CrM Mt -- KIJ! - reC'T. fKAu SCHEDULE A LEGAL DESCRIPTION for We: 9532015645 The lmd rcfened to in this report is Situated in the County Of _ MARICOPA State of Arizona, and is described u follows: A Portion of Section Six (6) and Section Seven (7), Township Three (3) North,'hangs Six (6) Bast of the oil* and Salt River Hass and maridian, yountain Hills, Xaricopa County, Axizona, being more particularlY described as follows' BgtlllarMQ at the Southwest corner of said Section 71 thence North 00 line of the SouthVaster degrees 02 minutes 0o seconds hest along the West 2650.53 feet to the West qu, ar quarter of said Section 7, a distance of 00 degrees 01 minutes 13 seconds West corner of said section 1; thence North 'Kest the northwest quarter of said Section 1, a distance along the line of 2542.42 feet to the Northwest corner of said section 7; thence North 00 of degrees 04 minutes 47 seconds West along the West line of the Southwest departing quarter of said section 6, a distance of 147.52 feet; thence last said Section line, south 61 degrees 44 mixutos 01 seconds Bast a 52 minutes 43 seconds distance of 2134.42 feet; thence south 24 degrees South 73 degrees 46 mizutss 36 West a distance of 372.59 feet; thence 1223-54 fast; thence South C2 degrees 20 seeonde Nest a distance of 53 West a distance of 605.35 feet; thane• North 52 degrees minutes seconds s2 minutes o9 seconds west a distance of 439.00 feet; thence forth 06 South f degrees 41 minutes 21 seconds Wast a distance of 121.20 fast; thence feet; the"nes 00 d*yrses 57 minutes 06 seconds Nast a distance of 301.04 distance of 343.74 feet; South 66 degrees 28 minutes 30 seconds last a So seconds West a distance of 315.01 thence South 00 degrees 21 minutes 34 minutes 16 seconds East a distance of feet; thence south 33 degrees 82 degrees 23 minutes 06 seconds last a distancs 232.41 feat; thence South 739.52 feet; thence South 22 degrees 06 minutes 56 seconds Zest a of distance of 270.93 feet; thence South 33 degrees 50 ninuols 54 seconds North 79 de3r e most a distance of 271.22 feat; thence sautes thence South 18 degrees s i seconds West a distance of 402.66 feet; fast; thence South 07 degrees 06 ssCQUds Wsat a distance of 301.00 of 234.45 fast; thence South 06 dagrass minutes 1$ saconda za9t a distance 195.00 fast, thence, 43sough 30 minutes 00 seconds bast a distance of distance of 410. 00 foot) thence degrees 40 minutes 00 seconds last a distance of 210.00 feet; thence 15 degrees o0 minutes 00 seconds Zest a last a distance cf 340.00 feet; North e500m degrees 15 minutes 00 seconds .00 00 seconds last a distance of thence south 47 degrees 10 minutes 30 minutes 00 seconds Eaat a distance o! l�set; thence South 30 degrees 45 minutes 00 seconds East a distance 190.00 feet; thence South 60 degrees 09 minutes 31 seconds least a of $76.46 feats thence South 86 degrees North 21 degrees 03minutes 23 s eco4ts distance of 113.35 fost; thence 288,02 feet; thence South s5 degrees East a distance Of 99.32 feat; thence south 59 degrees 25 minutes seconds zest a distance of 32 306.65 feet; thence gvhence 22 42degrees d 1S seconds Bast a distance of Southgroes of 260.93 test; the minutes 07 seconds tact a distance of 223.14 teat; enorth 46 27 minutes 06 seconds East a distance of 439.43 feot; thence South degrees 1! minutes 26 seconds Mast a distance tat x Continuation of Legal Description order ?lumbers 9532015643 62 degrees 22 %inutes 57 second# Mast a distinee of 170.42 feet' thoao• gouth Oa degree■ 10 minutet 13 seconds East a distance of 111.65 test; thence south 22 degrees 00 minutes 21 seconds Meat a distance of 208.17 foots thence South 36 degrees 49 minutes 47 seconds East a distance Of 52.63 feet, thane North 79 degrees 07 minutes 35 seconds East a distance of 140.74 ieet, thanes south 4b degrees 02 minutes 41 ewconds East a distance of 304.74 feet to IS point on the south line of the 8outhea■t quarter of said section 7J thence South 89 degrees 53 minutes 16 seconds Test along the South line of the Southeast quarter Of said Section 7, a distance of 1955.49 feet to the South quarter corner of said section 7, the>ace South 89 deQra5�e.�calong 5eoel ine of the Southwest quarter of Section 7a di,sacofZ6�30fettthe po=r or D3GINN=NG. MCC*PT all oil, gases and other hydrocarbon substances, coslP stone, metals, minerals, fossils and fortilisers of every name and description, together with all uranium, thorium, or any other material which is or may be detarmined to be peculiarly essential to the production of fissionable materials, ahrn, Or under the eser or rved ontDeadOf creeccorded DecOrcial lemberi30,o1993 in Document ft , property, 93.921340, EXCXpT all underground aster in, under or glowing through said property and water rights appurtenant thereto.