HomeMy WebLinkAbout110407AREVISED 4/6/11
NOTICE OF THE
EXECUTIVE AND REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:45 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M.
WHEN: THURSDAY, APRIL 7, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call;
a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Tait D. Elkie
Vice Mayor Dennis Contino Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Jay T. Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38-
431.03(a)(4), discussion or consultation with the attorneys of the public body in order to
consider its position and instruct its attorneys regarding the public body’s position regarding
contracts that are the subject of negotiations, in pending or contemplated litigation or in
settlement discussions conducted in order to avoid or resolve litigation (Specifically, relating
to medical marijuana.)
2.) ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum
INVOCATION – Ms. Leann Gratz from Church of the Ascension
ROLL CALL – Mayor Jay T. Schlum
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) Recognition of Public Safety Advisory Commission members’ prior services to the
Town of Fountain Hills: Larry Moyse and Kathy Krogstad.
ii) Presentation by John Milne and Tim Zehring relating to Crime Free Multi Housing.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING
MINUTES from March 8 & 17, 2011.
REGULAR AGENDA
2. CONSIDERATION of APPOINTING one (1) citizen to serve on the Community Center
Advisory Commission for a two (2) year term beginning April 7, 2011, and ending December
31, 2012.
3. CONSIDERATION of APPOINTING one (1) citizen to serve on the Parks and Recreation
Commission for the remainder of the vacated term beginning April 7, 2011, and ending
December 31, 2011, due to resignation.
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4. DISCUSSION WITH POSSIBLE ACTION to approve the Centennial Circle concept plan
(budget and phasing) and to AUTHORIZE A BUDGET TRANSFER in the amount of $9,000
from the Town Manager’s Contingency Fund to the Facilities - Community Center budget to
support the construction of concrete MEMORIALS.
5. CONSIDERATION of a CONTRACT with Energy Controls I (ECI) for the purchase and
installation of the energy management system in the amount of $84,881.91.
6. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on
the ADOT Contract for Crack Sealing in an amount not to exceed $115,000.00.
7. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on
the Pinal County Contract for application of Tire Rubber Modified Surface Seal in an amount
not to exceed $110,000.00.
8. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Southwest Slurry and the Town of Fountain Hills to piggyback
on the Scottsdale Contract for Slurry Sealing in an amount not to exceed $155,000.00.
9. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Pavement Marking, Inc. and the Town of Fountain Hills to
piggyback on the Pima County Contract for pavement striping and markings in an amount not
to exceed $16,000.00.
10. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
11. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town
Manager.
12. ADJOURNMENT.
DATED this 6th day of April 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or
to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda
are available for review in the Clerk’s office.
REVISED 4/6/11
NOTICE OF THE
EXECUTIVE AND REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:45 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M.
WHEN: THURSDAY, APRIL 7, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call;
a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Tait D. Elkie
Vice Mayor Dennis Contino Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Jay T. Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38-
431.03(a)(4), discussion or consultation with the attorneys of the public body in order to
consider its position and instruct its attorneys regarding the public body’s position regarding
contracts that are the subject of negotiations, in pending or contemplated litigation or in
settlement discussions conducted in order to avoid or resolve litigation (Specifically, relating
to medical marijuana.)
2.) ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum
INVOCATION – Ms. Leann Gratz from Church of the Ascension
ROLL CALL – Mayor Jay T. Schlum
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) Recognition of Public Safety Advisory Commission members’ prior services to the
Town of Fountain Hills: Larry Moyse and Kathy Krogstad.
ii) Presentation by John Milne and Tim Zehring relating to Crime Free Multi Housing.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING
MINUTES from March 8 & 17, 2011.
REGULAR AGENDA
2. CONSIDERATION of APPOINTING one (1) citizen to serve on the Community Center
Advisory Commission for a two (2) year term beginning April 7, 2011, and ending December
31, 2012.
3. CONSIDERATION of APPOINTING one (1) citizen to serve on the Parks and Recreation
Commission for the remainder of the vacated term beginning April 7, 2011, and ending
December 31, 2011, due to resignation.
Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 3 of 3
4. DISCUSSION WITH POSSIBLE ACTION to approve the Centennial Circle concept plan
(budget and phasing) and to AUTHORIZE A BUDGET TRANSFER in the amount of $9,000
from the Town Manager’s Contingency Fund to the Facilities - Community Center budget to
support the construction of concrete MEMORIALS.
5. CONSIDERATION of a CONTRACT with Energy Controls I (ECI) for the purchase and
installation of the energy management system in the amount of $84,881.91.
6. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on
the ADOT Contract for Crack Sealing in an amount not to exceed $115,000.00.
7. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on
the Pinal County Contract for application of Tire Rubber Modified Surface Seal in an amount
not to exceed $110,000.00.
8. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Southwest Slurry and the Town of Fountain Hills to piggyback
on the Scottsdale Contract for Slurry Sealing in an amount not to exceed $155,000.00.
9. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional
Services Agreement between Pavement Marking, Inc. and the Town of Fountain Hills to
piggyback on the Pima County Contract for pavement striping and markings in an amount not
to exceed $16,000.00.
10. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
11. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town
Manager.
12. ADJOURNMENT.
DATED this 6th day of April 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or
to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda
are available for review in the Clerk’s office.