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HomeMy WebLinkAbout110407AREVISED 4/6/11 NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:45 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. WHEN: THURSDAY, APRIL 7, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 2 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER – Mayor Jay T. Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(a)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, relating to medical marijuana.) 2.) ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum INVOCATION – Ms. Leann Gratz from Church of the Ascension ROLL CALL – Mayor Jay T. Schlum MAYOR’S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Recognition of Public Safety Advisory Commission members’ prior services to the Town of Fountain Hills: Larry Moyse and Kathy Krogstad. ii) Presentation by John Milne and Tim Zehring relating to Crime Free Multi Housing. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from March 8 & 17, 2011. REGULAR AGENDA 2. CONSIDERATION of APPOINTING one (1) citizen to serve on the Community Center Advisory Commission for a two (2) year term beginning April 7, 2011, and ending December 31, 2012. 3. CONSIDERATION of APPOINTING one (1) citizen to serve on the Parks and Recreation Commission for the remainder of the vacated term beginning April 7, 2011, and ending December 31, 2011, due to resignation. Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 3 of 3 4. DISCUSSION WITH POSSIBLE ACTION to approve the Centennial Circle concept plan (budget and phasing) and to AUTHORIZE A BUDGET TRANSFER in the amount of $9,000 from the Town Manager’s Contingency Fund to the Facilities - Community Center budget to support the construction of concrete MEMORIALS. 5. CONSIDERATION of a CONTRACT with Energy Controls I (ECI) for the purchase and installation of the energy management system in the amount of $84,881.91. 6. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on the ADOT Contract for Crack Sealing in an amount not to exceed $115,000.00. 7. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on the Pinal County Contract for application of Tire Rubber Modified Surface Seal in an amount not to exceed $110,000.00. 8. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Southwest Slurry and the Town of Fountain Hills to piggyback on the Scottsdale Contract for Slurry Sealing in an amount not to exceed $155,000.00. 9. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Pavement Marking, Inc. and the Town of Fountain Hills to piggyback on the Pima County Contract for pavement striping and markings in an amount not to exceed $16,000.00. 10. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 11. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager. 12. ADJOURNMENT. DATED this 6th day of April 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED 4/6/11 NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:45 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. WHEN: THURSDAY, APRIL 7, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 2 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER – Mayor Jay T. Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(a)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, relating to medical marijuana.) 2.) ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum INVOCATION – Ms. Leann Gratz from Church of the Ascension ROLL CALL – Mayor Jay T. Schlum MAYOR’S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Recognition of Public Safety Advisory Commission members’ prior services to the Town of Fountain Hills: Larry Moyse and Kathy Krogstad. ii) Presentation by John Milne and Tim Zehring relating to Crime Free Multi Housing. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from March 8 & 17, 2011. REGULAR AGENDA 2. CONSIDERATION of APPOINTING one (1) citizen to serve on the Community Center Advisory Commission for a two (2) year term beginning April 7, 2011, and ending December 31, 2012. 3. CONSIDERATION of APPOINTING one (1) citizen to serve on the Parks and Recreation Commission for the remainder of the vacated term beginning April 7, 2011, and ending December 31, 2011, due to resignation. Z:\Council Packets\2011\R4-7-11\110407A.docx Last printed 4/6/2011 2:37 PM Page 3 of 3 4. DISCUSSION WITH POSSIBLE ACTION to approve the Centennial Circle concept plan (budget and phasing) and to AUTHORIZE A BUDGET TRANSFER in the amount of $9,000 from the Town Manager’s Contingency Fund to the Facilities - Community Center budget to support the construction of concrete MEMORIALS. 5. CONSIDERATION of a CONTRACT with Energy Controls I (ECI) for the purchase and installation of the energy management system in the amount of $84,881.91. 6. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on the ADOT Contract for Crack Sealing in an amount not to exceed $115,000.00. 7. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Cactus Asphalt and the Town of Fountain Hills to piggyback on the Pinal County Contract for application of Tire Rubber Modified Surface Seal in an amount not to exceed $110,000.00. 8. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Southwest Slurry and the Town of Fountain Hills to piggyback on the Scottsdale Contract for Slurry Sealing in an amount not to exceed $155,000.00. 9. CONSIDERATION of AUTHORIZING the Town Manager to enter into a Professional Services Agreement between Pavement Marking, Inc. and the Town of Fountain Hills to piggyback on the Pima County Contract for pavement striping and markings in an amount not to exceed $16,000.00. 10. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 11. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager. 12. ADJOURNMENT. DATED this 6th day of April 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.