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HomeMy WebLinkAbout2021.0824.TCSM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL AUGUST 24, 2021 1. CALL TO ORDER— Mayor Dickey Mayor Dickey called the virtual (Zoom) meeting of August 24, 2021, to order at 5:30 p.m. 2. ROLL CALL—Mayor Dickey Present: Mayor Ginny Dickey (telephonically); Vice Mayor Alan Magazine (telephonically); Councilmember Peggy McMahon (telephonically); Councilmember Gerry Friedel (telephonically); Councilmember Sharron Grzybowski (telephonically); Councilmember David Spelich (telephonically) Absent: Councilmember Mike Scharnow Staff Town Manager Grady E. Miller (telephonically); Executive Assistant Paula Present: Woodward (telephonically) 3. REGULAR AGENDA A. CONSIDERATION AND POSSIBLE ACTION: Modification of Capital Improvement Project P3036 Desert Vista Skate Park Lighting to include additional park improvements; rename project Desert Vista Park Improvements; adopt Resolution 2021-27 to accept donation and contract 2022-025 for installation of Mini-Pitch System from Musco Lighting; approve contract 2022-024 with Musco Lighting for installation of skate park lighting; and approve necessary budget transfers. Community Services Director Rachael Goodwin said that she appreciated the time and effort of the Town Council and staff to schedule the special meeting. She explained that Musco Lighting, the international leader in outdoor lighting, is the current provider for all field and ballpark lighting within Fountain Hills parks. Musco is currently working with the US Soccer Association to develop a "Mini-Pitch System" that is a modular, hard-surface soccer structure. As a means to promote the sport and the product, as well as recognize Fountain Hills as a National Recreation and Parks Association Gold Medal Finalist, Musco has offered to partner with the Town to install one of Arizona's first Mini-Pitch Systems. Musco Lighting has committed to donate a Mini-Pitch System and lighting to be installed at Desert Vista Park valued at$65,000 for the productn as well as cover the additional $35,000 for installation. The Town of Fountain Hills will be responsible for the surfacing at an approximate cost of$18,000 and post-tensioned concrete slab at $60,000. In anticipation of multiple sport uses, surfacing will be designed to accommodate soccer as well as other sports including roller hockey, lacrosse, and Futsal. The lighting for the system will be on-demand push-button operated, similar to our basketball and tennis courts. Town Council Special Meeting of August 24, 2021 2 of 3 In additional to the Mini-Pitch, Musco is also aware of the Town's effort to install lighting at the Desert Vista Skate Park. As the Mini-Pitch will be adjacent to the skate park, installation of skate park lighting at the same time as the Mini-Pitch project would help enhance both amenities. The skate park lighting will provide the opportunity for the skate park to stay open after dark dramatically increasing the usability of the facility. Musco has offered to discount the lighting for the skate park by 25% for a total cost of$118,000 installed. Both projects will take 10-12 weeks to complete and is set to be the focal point of the Arizona Parks and Recreation Conference social held by Musco at Desert Vista Park on November 1, 2021. The Fountain Hills Soccer Club endorses the project as well. Ms. Goodwin said that there is funding in the CIP for some of these improvements. The Sunridge Trail project has stalled at this time so they could use that funding, and they are asking for an additional $10,000 out of contingency. Vice Mayor Magazine said that they have spent $1 million to improve the Splash Pad. He asked what could happen to this project; what might come up in the future. Ms. Goodwin said that there is a 10-year warranty for everything. The surfacing has a 5-year warranty and a 10-year prorated warranty. Mr. Miller stated that everything in the CIP is funded now, but there are things that were not high enough priority. He added that they also have a replacement program. He said that when they bring these items before the Town Council, they still have the oversight. Mayor Dickey said that when they have an item come up such as this with a higher dollar value, by eliminating the Sunridge Trail at this time, since there are complications with that project, it makes sense to take advantage of the opportunity. Councilmember Spelich said that at the very first meeting he attended, he commented that improvements were needed at Desert Vista Park to enable the Town to hold soccer tournaments. This is a once in a lifetime opportunity. He said that it provides something for the kids in town to do, and everyone did a great job putting this together. Vice Mayor Magazine said that he was not against the project, but they need all the facts to make an informed decision. Councilmember Friedel said that this will be a statement piece for the Town. It is a fantastic opportunity, especially with the discounts, and will provide a great amenity for the youth. Councilmember Grzybowski said that this was the project she was referring to at the last Council meeting. She is very excited, and gave kudos to the Community Services Department for their work. She is very happy to have the skate park lights included in this, as she has many friends with kids that will be able to use the park in the evenings. Additionally, she said that the grass looks great. Town Council Special Meeting of August 24, 2021 3 of 3 MOVED BY Councilmember Sharron Grzybowski (telephonically), SECONDED BY Councilmember Gerry Friedel (telephonically)to approve modification of CIP project P3036 to Desert Vista Park Improvements; adopt Resolution 2021-27 and approve contract 2022-025 accepting donation and installation of the Mini-Pitch System; approve contract 2022-024 for skate park lighting; and approve necessary budget transfers. Vote: 6 - 0 Passed - Unanimously 4. ADJOURNMENT MOVED BY Councilmember David Spelich (telephonically), SECONDED BY Councilmember Gerry Friedel (telephonically)to adjourn. Vote: 6 - 0 Passed - Unanimously The Special Meeting of the Fountain Hills Town Council held August 24, 2021, adjourned at 6:00 p.m. TOWN OF FOUNTAIN HILLS in1 Gi Dick , Mayor ATTEST AND PREPARED BY: El zabeth Klein, Town lerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 24th day of August, 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 7th day of September, 2021. Elizabe . Klein, Town Clerk