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Home My WebLink AboutPZ.2014.0424.Minutes 110 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE PLANNING & ZONING COMMISSION APRIL 24, 2014 Chairman Lloyd Pew opened the meeting at 6:30 p.m. The following Commissioners were present: Chairman Lloyd Pew, Commissioners Angela Strohan, Gene Slechta and Steven Harris. Also in attendance were Paul Mood, Director of Development Services, Robert Rodgers Senior Planner, and Janice Baxter Executive Assistant and Recorder of the Minutes. Commissioner Stan Connick was absent and did not contact staff in advance. Vice-Chairman Michael Archambault was unable to attend and notified staff in advance. Chairman Lloyd Pew requested participation in the Pledge of Allegiance and a moment of silent reflection. ROLL CALL: Commissioner Steven Harris present Chairman Lloyd Pew present Commissioner Angela Strohan present Commissioner Gene Slechta present Vice-Chairman Mike Archambault absent 411) Commissioner Stan Connick absent CALL TO THE PUBLIC No one wished to speak. AGENDA ITEM #1 - CONSIDERATION of APPROVING the meeting minutes from the regular session of the Planning and Zoning Commission dated Thursday,March 27,2014. Commissioner Angela Strohan MOVED to APPROVE the meeting minutes dated Thursday, March 27, 2014, as written. Commissioner Steven Harris SECONDED. A roll call was taken and the MOTION CARRIED 4—0, by those present. Chairman Lloyd Pew aye Commissioner Steven Harris aye Commissioner Angela Strohan aye Commissioner Gene Slechta aye AGENDA ITEM #2 — PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow Arizona Propane to install a 12' diameter propane tank within a walled enclosure and to install additional landscaping and other site upgrades at 17251 E. Shea Boulevard, aka Plat 412B, Block 6, Lot 7. (APN 176-10-249) Case Number SU2014-02. Robert Rodgers gave a presentation and included a PowerPoint presentation (Exhibit "A"). Mr. Rodgers stated that this was an application by Arizona Propane for a Special Use Permit to allow them to establish a retail propane gas vending station at 17251 E Shea Boulevard. He added that Page 1 of 4 the property was located on the southern end of Shea Boulevard in the Shea East Commercial Plaza; formerly known as Kern Plaza. Mr. Rodgers pointed out that the property was on the southern town property line and abuts the Pima Maricopa Reservation on the south and the Firerock Estates single-family residential neighborhood on the west and is zoned C-1 — Neighborhood Commercial. Mr. Rodgers added that dispensing fuel had been determined to require a Special Use Permit in this zoning district. Mr. Rodgers stated that the proposal was to install one, 12' diameter propane tank for dispensing of fuel and that the tank would be within an 8' tall gated block wall enclosure. He added that the enclosure would be constructed to match the existing plaza architecture and colors. Mr. Rodgers pointed out that a station attendant would be responsible for filling the customer's tanks, accepting payment, and would use the existing kiosk as the station's office and point of sale. Mr. Rodgers added that additional landscaping has been proposed to help soften the visual impacts without blocking visibility from Shea Boulevard. Mr. Rodgers explained that the existing chain across the rear emergency access drive would be replaced with a motorized gate with an opticom system for emergency vehicle use only. He added that there would be six parking spaces replaced with a curbside pullout for customer vehicles being serviced and that parking would still remain in conformance with ordinance requirements. Mr. Rodgers stated that Zoning Section 2.02.D indicated that four primary factors should be considered during the review of a Special Use Permit application: 1. There are special conditions that influence the location of the proposed use. 2. The location of the proposed buildings,parking, etc,was logical and reasonable. 3. Traffic would not be adversely affected. 4. There would be minimal or no effect on nearby properties. Staff felt that these conditions had been adequately addressed in the proposal and would recommend that the Commission forward a recommendation to Town Council to approve the Special Use Permit to allow propane dispensing, subject to the stipulations listed in the staff report as follows: 1. Applicant is required to obtain a building permit for the improvements within six months of Town Council approval. Failure to obtain a building permit within the allowed time or if the building permit is allowed to expire,the Special Use Permit will lapse. 2. Applicant shall submit a landscape plan depicting additional plantings designed to better screen the propane tank from street view. Such plan shall be submitted, approved and completed prior to a Certificate of Occupancy. 3. Arizona Propane shall have and maintain a valid, up-to-date Fountain Hills Business License. 4. Building signage shall be in full compliance with the Fountain Hills zoning ordinance. CO' Page 2 of 4 • 5. The external areas of the plaza, including parking lots will be kept clean and any litter shall be removed within 2 hours following closing for the evening. 6. Applicants are required to follow the standard requirements of the Fountain Hills Fire Department as outlined in the memorandum of April 2, 2014. One-site inspections will be conducted by the Fire Department to determine compliance. (480) 816-5114. 7. Applicants shall comply with the Fountain Hills Town Engineer's memorandum of April 15, 2014, regarding the emergency access gate on Firebrick Drive. Mr. Rodgers pointed out that the applicants were present to answer questions. Those in attendance representing Arizona Propane were Justin Dawson Vice-president of Arizona Propane, Jerry Thompson General Manager of Arizona Propane and David Ross President of Ross Design Group Architecture located at 4342 Civic Center Plaza, Scottsdale, Arizona 85251. Chairman Lloyd Pew opened the Public Hearing at 6:35 p.m. Since no one wished to speak Chairman Lloyd Pew closed the Public Hearing at 6:35 p.m. AGENDA ITEM # 3 - CONSIDERATION of a proposed SPECIAL USE to allow Arizona Propane to install a 12' diameter propane tank within a walled enclosure and to install additional landscaping and other site upgrades at 17251 E. Shea Boulevard, aka Plat 412B, Block 6, Lot 7. (APN 176-10-249) Case Number SU2014-02. Commissioner Angela Strohan asked the applicant if the tank would be painted a color other than a bright white. Justin Dawson answered that the company's color is beige and would blend in with the surrounding buildings. Mr. Dawson pointed out that the beige paint color would be used on the surrounding walls and the tank. Commissioner Gene Slechta asked the applicant what was the expected volume of sales on a daily basis. Justin Dawson answered that the company was estimating approximately 20 customers per day at this location and included all barbeque and motor fills. Commissioner Slechta then asked what would be the days and hours of operation. Mr. Dawson answered that they plan to be open from 8:00 a.m. until 4:30 p.m., Monday through Friday. Chairman Lloyd Pew asked if there were any further questions or discussions. None were initiated. Chairman Pew asked for a motion from the Commission. Commissioner Gene Slechta made a MOTION to FORWARD A RECOMMENDATION to the Town Council to APPROVE the proposed Special Use Permit to allow Arizona Propane to install a 12' diameter, 6,000 gallon propane tank within a walled enclosure and to install other site upgrades with additional landscaping as presented and subject to the stipulations outlined in the staff report. Commissioner Angela Strohan SECONDED and the MOTION CARRIED 4- 0, by those present. • Page 3 of 4 AGENDA ITEM#5—COMMISSION DISCUSSION/REQUEST FOR RESEARCH None AGENDA ITEM #6- SUMMARY OF COMMISSION REQUEST from Senior Planner. None AGENDA ITEM #7 — REPORT from Senior Planner and Zoning Administrator, Planning and Zoning Division of Development Services. Nothing to report. AGENDA ITEM #8 - ADJOURNMENT. Commissioner Gene Slechta MOVED to adjourn and Commissioner Steven Harris SECONDED and the MOTION CARRIED 4-0. The meeting ADJOURNED at 6:39 p.m. FOUNTAIN HILLS PLANNING & ZONING COMMISSION BY: Ai an Lloyd Pew ATTEST: Ce1-4L-e-A--;2: Janice Baxter, Recorder CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Fountain Hills Planning and Zoning Commission held on the 24th day of April 2014, in the Town Council Chambers, 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268. I further certify that the meeting was duly called and that a quorum was present. Dated this 24th day of April 2014 Janice Baxter, Recorder Page 4 of 4 4/24/2014 • ..., :'•:., Town of Fountain Hills .,,.... ' ' "i:-: Vicinity Map •'",.'• .-'..' Staff Presentation klihi.:. 47.'" ,,,•,:` :-..4. ',-,\,,,,,,c!j' 4Sitik' ', .4..-c MN 4,\ ,..,. .,---,-.- --....,,-!.e_, . ,:''''''''''4 ''',-;'`4 : 4.\:•-:t ,:.-2..-: ,. 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Zoning Map 1111 Development Plan ( , AIIZON,A PROPANE 14. • eialli " - -i- -..•14.0$4,N- i\--..--/:,i' . :..._. >j,t:.\,,:::\;:.„, ,,,,7---7.7 11-..,,, ieh:0011101° •,,,. . ..:0:Zpcf",i • .,,i PI itlik \s, ,•f;,\./'-4-' ' 1;::.,‘..i'.''-'•0 j '. 7:::., /./ ‘s,, , ,,,•". \7))-7117—70._ `‘, ..r\'7 • '''.%''\,...',,,. III 1.-.Z1:1...... —,-• 1 •,2 \--.--:-< '5 / ' : :3"/„. •, 1 i i '.'''' 12 \ _, it\ 1-;:- - .kt r.--1 _ I___, / i ii .5 r Is t —.— w_ -. ..._ i 4' - _I I ... — —lie iiimmes ramr -- — Recommendation . 0 lw . 00V(4677:...... \ ..-,,,.ti,,n 2. "_:_.:.• . 114 • WO (94 - ; , ,t,,;-t,.}I;l.1 i.1:."Lt;S;Parking,Eti. .., . 7., t ,.... .... op - ----• Von Adjoining Propertie!, 7.74-7-.., • 1111110140V. . ' V\ I . • -1.t . V Y'' '""iiiii IM,.i.dllbh. ....,....... Ir...... • • ' \till 'Will Forward a Recommendation: _....„........... .., i\PPROVE the Special Use Permit _............- ---.. ...-. . -1 IP' 1