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Home My WebLink About2021.0907.TCRM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE COMBINED REGULAR MEETING/WORK SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 7, 2021 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Dickey Mayor Dickey called the meeting of September 7, 2021, to order at 5:30 p.m. and led the Town Council and audience in the Pledge of Allegiance. 2. MOMENT OF SILENCE A Moment of Silence was held. 3. ROLL CALL—Mayor Dickey Present: Mayor Ginny Dickey; Vice Mayor Alan Magazine; Councilmember Mike Scharnow; Councilmember Peggy McMahon; Councilmember Gerry Friedel; Councilmember Sharron Grzybowski; Councilmember David Spelich (telephonically) Staff Town Manager Grady E. Miller; Town Attorney Aaron D. Arnson; Town Clerk Present: Elizabeth A. Burke 4. REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER Mr. Miller invited Economic Development Director James Smith forward to introduce a new employee. Mr. Smith then introduced Eric Prochnow, Economic Development and Tourism Specialist, who came forward and said that he was excited for the opportunity to work for the Town of Fountain Hills. Councilmember Scharnow said that he enjoyed attending the League of Arizona Cities and Towns Annual Conference. He said that there was a lot of networking, good sessions, and he was glad he could go. Councilmember Grzybowski said that she and others attended the Mayor's Youth Council meeting, and they had a good conversation on how best to communicate with them. She said that they have also started the 2021 Make a Difference Day planning committee meetings. She said that she, too, attended the League Conference, and as a first time goer, she was in political nerd heaven, talking with councilmembers, town managers, and staff, as well as economic political pundits and state legislators. She was especially impressed by Elliot Pollock. She said that they talked about the significant housing shortage in Arizona--the shortest since World War II. She said that 17% of residential homes are rentals, and there is an increase in single-family residential rental complexes, such as the Havenly which she understands already is 70% rented in Phase I. Combined Regular Meeting/Work Session of September 7, 2021 2 of 12 Mayor Dickey thanked Vice Mayor Magazine and Councilmembers Grzybowski and Friedel for attending the Mayor's Youth Council. She appreciated the Council, Kade and Linda for bringing the MYC members to the League Conference. They carried the Fountain Hills banner proudly in the Parade of Flags and attended sessions designed for youth members. She said that she gave the welcoming remarks at the Daughters of the American Revolution State Conference held at We-Ko-Pa, whose theme was History, Education and Patriotism. At the League Conference they passed four resolutions which had come before the Resolutions Committee, on which she serves. She said that they will hear more from Mr. Lunsford this evening. She attended the following sessions: a) The Capital Improvement Plan Builder, CAP Pipeline license which is a free online tool for coordinating with others on projects with bordering communities and with utilities; b) Trends in Real Estate, including Trust Land; c)The Next Pandemic, which addressed the biggest lesson learned, the supply chain preparation, and how communication is critical. She said that the Arizona Department of Health Services was receiving 300,000 calls per day. The Governor's Office addressed the extremely ambiguous situation for mayors; and d) Challenges of Development. She said that Jack will report more, but Sedona lost population in the census, yet more units are occupied with over 20% of their housing inventory being for short-term rentals. She said that the Pedestrian and Traffic Safety Committee met and recommendations will be coming soon to the Council. She also attended a MAG (Maricopa Association of Governments) Regional Council meeting. She reported that the local unit of the American Legion is competing in the American Legion National Color Guard Contest. Councilmember Friedel said that he attended the Mayor's Youth Council meeting and came away with some good ideas, which they will be looking to implement. Also, October is Domestic Violence Awareness Month and Town Hall will be lighting up the facility with purple lights and also the Fountain will be lit with purple lights. He also attended a ribbon cutting for Desert Wealth Management company which is a father/daughter operation. And, he attended his first Falcon's Football game, and they have a good start for the season with 2 wins - 0 losses. A. PROCLAMATION: 9/11 20th Year Tribute Mayor Dickey read a proclamation as a tribute to the 20th year to 9/11. She said that on September 11, 2021, there will be a service at the amphitheater at Fountain Park starting at 6:30 p.m. Vice Mayor Magazine reported that National Geographic had a four-part series on television regarding 9/11. It was unlike anything any of them have seen, with footage that has not been made available in the past. Combined Regular Meeting/Work Session of September 7, 2021 3 of 12 5. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS A. PRESENTATION: Jack Lunsford will present the highlights from the 2021 session of the Arizona State Legislature including major legislation passed into law. Mr. Miller said that about three years ago staff brought a proposal to Council to hire Jack Lunsford for lobbying services, and they thought it would good to have him present the 2021 highlights of the legislative session. Mr. Lunsford said that this coming legislative session will be his 40th. He then gave a review of the session, Exhibit A attached hereto and made a part hereof, which addressed: SESSION -AT A GLANCE MAJOR ISSUES - LEAGUE MAJOR ISSUES - FOUNTAIN HILLS SB1487 Expansion (HB2893) SHORT TERM RENTALS (SB1379/HB2481) FLAT TAX: IMPACT ON STATE SHARED REVENUES FIREWORKS - OVERNIGHT HOURS PROHIBITION TOBACCONAPING (HB2882) WORKER'S COMP - FIREFIGHTER CANCER PRESUMPTION PUBLICATION OF NOTICE (SB1645) POSTING OF MUNICIPAL ORDINANCES (HB2400) CONSULAR ID CARDS (SB1451) MOTOR VEHICLE DEALERS; TPT EXEMPTION (SB1146 - Failed) HONORING LAW ENFORCEMENT; FIRST RESPONDERS (HCR2003) OBSTRUCTING ROADWAYS/STREET RACING (SB1533) WHAT'S COMING NEXT SESSION? Vice Mayor Magazine said that Mr. Lunsford has been serving as a lobbyist for the Dark Sky Discovery Center. He said that there is a situation where the legislature is term limited so they will switch places, between Senate and House. He asked Mr. Lunsford if there was anything that could be done about that. Mr. Lunsford said that there really is not. Mr. Lunsford said that it was a pleasure working with Mr. Arnson on a quick issue. B. PRESENTATION: Online Permitting System Development Services Director John Wesley gave a demonstration of the new online building permit system, Town Online Permitting and Planning System (T.O.P.P.S.). Mr. Wesley said that staff gave a presentation for contractors in March or April, from whom they received feedback. Vice Mayor Magazine asked Mr. Wesley if he had an estimate on how long the review process was. Mr. Wesley said that they are currently at four to six weeks for any case. This system may streamline the time some, but the workload is very high right now. Combined Regular Meeting/Work Session of September 7, 2021 4 of 12 Vice Mayor Magazine asked how many people are in the review process. Mr. Wesley said that a standard review consists of six people. He said that currently they mark up two sets, which takes time. The new system will allow them to mark up a set of plans (and be more legible) and then electronically send the notes to the developer. Mr. Wesley thanked the Town Council for the opportunity to work with this program. C. PRESENTATION: Viewing of American Academy for Park and Recreation Administration, in partnership with the National Recreation and Park Association, Gold Medal Finalist video Community Services Director Rachael Goodwin said that as a finalist for an award from the National Recreation and Park Association, the Town was asked to put together a five-minute video highlighting the Town's park and recreation services, and they will be judged on the video. She said that they will know the results in two weeks. She said that it has been a team effort; the department as a whole is awesome to work with, and she thought they did a great job. She thanked the Council, commissioners, staff, and partners. The Council and audience then viewed the video. 6. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H),public comment is permitted(not required)on matters NOT listed on the agenda.Any such comment(i)must be within the jurisdiction of the Council, and(ii)is subject to reasonable time,place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.At the conclusion of the Call to the Public,individual councilmembers may(i)respond to criticism, (ii)ask staff to review a matter, or(iii)ask that the matter be placed on a future Council agenda. Ed Stizza, Fountain Hills, said that he was recently at Desert Vista Park where he saw a homeless woman who made the park home for six nights. He said that there is nothing on the signs to say she cannot sleep there and he suggested they write an ordinance to address the issue. He then voiced concern with the lighting planned for the new crosswalk on Saguaro as well as lighting going in at the Park. 7. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council.All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Sharron Grzybowski to approve Consent Agenda Items 7-A through 7-H. Vote: 6 - 0 Passed - Unanimously A. CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Special Meeting of August 17, 2021; the Regular Meeting of August 17, 2021; and the Special Meeting of August 24, 2021. Combined Regular Meeting/Work Session of September 7, 2021 5 of 12 B. CONSIDERATION AND POSSIBLE ACTION: Approving a Special Event Liquor License application for the River of Time Museum of Fountain Hills for a fundraiser to be held in the Grand Ballroom of the Fountain Hills Community Center on October 27, 2021, from 5:00 pm to 10:00 pm. C. CONSIDERATION AND POSSIBLE ACTION: Approving a Special Event Liquor License application for the Fountain Hills Theater to dispense alcohol in conjunction with the Fountain Hills Theater Re-Grand Opening event on September 10, 2021. D. CONSIDERATION AND POSSIBLE ACTION: Approving Resolution 2021-28 designating the Town's Tourism Division/Experience Fountain Hills as the Destination Marketing Organization (DMO) and approving the Town Manager to serve as the authorized signatory for the Arizona Office of Tourism (AOT). E. CONSIDERATION AND POSSIBLE ACTION: Authorizing staff to apply for and accept enhanced Tourism grant funding from the Arizona Office of Tourism's Visit Arizona Initiative and approve all necessary budget transfers. F. CONSIDERATION AND POSSIBLE ACTION: Adopting Resolution 2021-30 approving an Intergovernmental Agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. G. CONSIDERATION AND POSSIBLE ACTION: Termination of Easement for Access, Construction and Maintenance of Parking Facilities Uses between the Town of Fountain Hills and the Boys and Girls Clubs of Scottsdale, Inc. H. CONSIDERATION AND POSSIBLE ACTION: Adopting Resolution 2021-31 approving an Intergovernmental Agreement with the Salt River Pima Maricopa Indian Community related to the receipt of Proposition 202 funding. 8. REGULAR AGENDA A. PUBLIC HEARING, CONSIDERATION AND POSSIBLE ACTION: Ordinance 21-06 amending the Zoning Ordinance, Chapter 1 to change the definition of hospital and Chapter 12 to provide for hospitals as a permitted use. Mayor Dickey opened the Public Hearing. Development Services Director John Wesley gave a PowerPoint presentation which addressed: PURPOSE Mr. Wesley said that a few years ago a proposal was made to locate a hospital facility at the intersection of Saguaro Boulevard and Trevino Drive. In reviewing the request, it was discovered that hospitals are not listed as a permitted use in the Town Code. Staff made the determination that such a use should go in C-2 zoning. There was significant neighborhood opposition to the request to rezone the property to C-2. At the Planning Combined Regular Meeting/Work Session of September 7, 2021 6 of 12 and Zoning Commission (P & Z) hearing for the rezoning, the Commission recommended to the Town Council that the hospital be allowed as a C-1 use subject to approval of a Special Use Permit for the 24-hour operation of a hospital. Per a provision in Section 12.02 of the Zoning Ordinance, the Town Council has the authority to decide in which zoning district a use should be permitted. At the public hearing on the rezoning case for the hospital, the Council agreed with the P &Z Commission's recommendation and hospitals would be considered a use allowed in the C-1 zoning district. Based on that decision by the Town Council, the property owner was permitted to move forward with the development of the hospital on this property. The purpose of this agenda item is to now update the zoning ordinance to reflect the decision that was already made by the Town Council. PROPOSED TEXT AMENDMENT Mr. Wesley said that at the Planning and Zoning Commission hearings on this text amendment, a concern was expressed over the definition of a hospital and how the community might be impacted depending on the nature of the hospital. Due to this concern, the proposed text amendment was broadened to include a change to the existing definition in the ordinance. With this proposed change to the definition of a hospital, facilities operating as behavioral health hospitals or detoxification facilities would not be included. Councilmember Spelich appeared telephonically at this time (6:47 p.m.) He said that he wanted to voice support for the Commission's recommended text amendment. The following individuals spoke in support of the proposed text amendment as recommended by the Commission: John Pio, Darla Jacobs, Nancy Stahl, DiVina Gallatin, Crystal Cavanaugh, Bob Strasser. They all conveyed that they support the proposed text because it clarified that detox centers would not be permitted in this zone. Additionally, the following individuals submitted online comments in support of the proposed text amendment as written: Judy Rutkowski, Dr. Richard Rutkowski, Liz Gildersleeve, Larry Meyers. Vice Mayor Magazine said that he does favor Ordinance 21-06, but there is a misunderstanding that needs to be cleared up. He said that the Town's attorney did some in-depth legal analysis on whether the Town Council could ban detox facilities in Fountain Hills. Mr. Arnson said that there is a balancing of interest between a federal law which flatly prohibits complete bans on these types of facilities, and one of reasonable restrictions, such as prohibiting them from locating in residential areas. He said that flat bans are not permitted by the federal courts. Vice Mayor Magazine asked the process if someone came forward and wanted to have a detox facility in Town. Mr. Wesley said that today it is not set up as something requiring a Special Use Permit. It is not listed; it is not a permitted use. If someone wanted to establish such a facility, they would have to come to the Town Council to amend the Town Code. Mayor Dickey said that they addressed a similar issue years ago with adult businesses. Because they were unable to have a complete ban, the had to put it some place. The same will be true with a detox center. This is the first step to indicate they are not considered a "hospital." Combined Regular Meeting/Work Session of September 7, 2021 7 of 12 Mayor Dickey closed the Public Hearing. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Sharron Grzybowski to adopt Ordinance 21-06. Vote: 7 - 0 Passed - Unanimously B. PUBLIC HEARING, CONSIDERATION, AND POSSIBLE ACTION: Ordinance No. 21-02, establishing Section 2.08, Citizen Participation, in the Zoning Ordinance. Mayor Dickey stated that this was a continuation of the Public Hearing first opened at the August 17, 2021, Council Meeting. It was first presented at that meeting, but because a copy of the ordinance was inadvertently left out of the packet, they took public comment and then she continued the Public Hearing to this evening. Mr. Wesley said that based on comments made by the public at the last meeting, staff did make a few minor modifications: 1)Added up-front notes as to the purpose 2) Clarified a typical 15-day notice for meetings 3) Clarified the process update to Town staff Mayor Dickey closed the Public Hearing. MOVED BY Councilmember Mike Scharnow, SECONDED BY Vice Mayor Alan Magazine to adopt Ordinance 21-02. Vote: 7 - 0 Passed - Unanimously C. CONSIDERATION AND POSSIBLE ACTION: Approval of the proposed uses of the funds received from the American Rescue Plan Act. Mr. Miller said that tonight the Finance Director would be giving a brief presentation on the ARPA signed into law last March, which was a windfall for the Town. While they may talk about other uses for the freed up general funds, the only decision to be made tonight is approval to use the ARPA funds for public safety costs. Mr. Pock then began a PowerPoint presentation which addressed: AMERICAN RESCUE PLAN ACT RECOMMENDED USES OF ARPA FUNDING He said that since 80% of the Rural Metro calls are medical related, they are recommending 80% of the ARPA be used for this purpose, with the balance of 20% going toward MCSO costs. He said that this percentage is based on input from the Fire Chief and monthly reports. Mr. Miller added that it is a safe assumption that they believe they can use these funds in this matter due to advice from the League of Arizona Cities and Towns and the US Attorney General. Combined Regular Meeting/Work Session of September 7, 2021 8 of 12 Mr. Pock noted that any federal funding over$750,000 is audited through a single-audit. It was noted that the Fire Department has had to change all of their protocols to deal with possible COVID-19 exposure. Mr. Arnson said that it was the US Treasury's final ruling that the pandemic-related expenses are presumed and they are going to be broadly construed. RECOMMENDED USES OF ARPA FUNDING Mayor Dickey said that in the staff report it talks about 80% for FY23 as well, but they were not talking about FY23 at this point. Mr. Miller said that was correct; tonight's decision is only for FY22. Mr. Pock added that this will also be part of the FY23 budget process. POTENTIAL USES OF GENERAL FUND SAVINGS RECOMMENDED USES Vice Mayor Magazine said that they have heard that the Fountain Lake liner could be ten years off from needing replacement. He asked why they would not use the extra general funds for roads. Mr. Pock said that since this is one-time money, they would like to use it for one-time uses. He said that the Town's roads have been discussed. They know they are short for funding maintenance and reconstruction; however, this would fix that problem for a few years but not on an ongoing basis. Using the funds in this manner would keep them from having to go to bonding for the lake liner. Mayor Dickey stated that bond money is also one-time money. They have talked about a possible bonding for roads, but if that fails with the voters, then this Town has made a decision that roads are not important. She said that they have also talked about the irrigation, salt, storage, etc. related to the Fountain Lake project. Councilmember Friedel said that he did not see how they could ask for a bond for streets when they are sitting on funds for a liner. He could see putting some money away for the liner, but use some of it for road work. Mr. Miller said that tonight's decision is primarily on whether to put the FY22 funds toward public safety costs, as well as $300,000 for nonprofit assistance and $100,000 for future pandemic costs. He said that they could come back for discussion of the remaining funds. Vice Mayor Magazine said that he did not think there was a question that there would be a road bond and a liner bond. Brief discussion was held on the nonprofit assistance. Mr. Miller said that they were not saying that businesses are doing 100% better, but the Town did provide grants last year and there were other infusions of funds through the County, the state, and through the PPE loans. He said that the one area they probably did not address was the local nonprofits, and that would include HOA's which could use it for one-time projects. MOVED BY Councilmember Gerry Friedel, SECONDED BY Councilmember Mike Scharnow to approve the proposed uses of the funds received as a result of the American Rescue Plan Act and the necessary budget transfers. Vote: 7 - 0 Passed - Unanimously Combined Regular Meeting/Work Session of September 7, 2021 9 of 12 Councilmember Spelich said, with regard to the next agenda item, that he had to get off the phone, but he wanted on the record that he was the councilmember that asked for itemization of waivers. He understands that fees are waived, but he asked that they start charging people; no one should have a free lunch. He then disconnected his call at 7:34 p.m. A break was then held from 7:34 p.m. to 7:45 p.m. 9. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s)listed below are related only to the propriety of(i)placing such item(s) on a future agenda for action, or(ii)directing staff to conduct further research and report back to the Council. None 10. ADJOURNMENT The Fountain Hills Town Council reconvened their Regular Meeting at 7:45 p.m., at which time the meeting adjourned and the Town Council went into their Work Session. WORK SESSION 1. CALL TO ORDER Mayor Dickey called to order the Work Session at 7:45 p.m. 2. DISCUSSION AND POSSIBLE DIRECTION: Fee Waiver Policy. Community Services Director Rachael Goodwin began a PowerPoint presentation (Exhibit B attached hereto and made a part hereof) which addressed: GOALS FOR DISCUSSION POLICY BACKGROUND Mr. Miller said that for the purposes of this discussion they have included fee waivers for Intergovernmental Agreements, but they do not consider them to be fee waivers. He said that they already have IGA's that stipulate deliverables, such as with the School District and Sanitary District. Ms. Goodwin said that these are difficult conversations because they have so many great community groups. It is not something personal; they appreciate working with the groups. This is a big picture policy conversation. Mayor Dickey added that it helps to avoid future value judgments. FEE WAIVER CHALLENGES NEW FEE WAIVER SUGGESTED POLICY Ms. Goodwin said that in the current policy they have a tiered system; they are Combined Regular Meeting/Work Session of September 7, 2021 10 of 12 recommending elimination of that. She said that staff does not want to be the jury of worthiness. They want decisions that are blind, objective, and fact-based. Councilmember Scharnow asked if the proposal would eliminate any grandfathered agreements. Ms. Goodwin said in the proposed policy, if there was a Fountain Hills-based non-profit that did not have a fundraising component, it would qualify for a reduction in the fee. She said that a lot of the events are fundraisers, and in a lot of the communities that becomes a disqualifier. That may be too much for this community. Fundraising comes in different forms. Vice Mayor Magazine said that if he had an organization and they had been raising money, they would not have to be fundraising anymore if fees were waived. Councilmember Scharnow mentioned Breakfast with Santa. He said that it could be argued that it is for the public good and well being. The Town gives Kiwanis space for nothing, but they do not use it for a fundraiser; the tickets just cover expenses. Mr. Miller said that he did think there would still be room for the Town to be a cosponsor at times. Mr. Miller said that the Fountain Hills Cultural and Civic Association (FHCCA)would consider who gets what under their umbrella. EVENTS FEE WAIVER CONSIDERATIONS Vice Mayor Magazine said that the Chamber is a Legacy; he asked if there would be an analysis of the Chamber. Ms. Goodwin said the Legacy designation would go away. Councilmember Friedel asked, if they end up having a written agreement for each group, if there would be a clause for a deposit. Ms. Goodwin said that right now they have deposits in the fee schedule. She said that she would envision that they would have a template of some sort approved by the Town Attorney that would include a deposit. Vice Mayor Magazine asked what the criteria for the Town Manager would be. Mr. Miller said that they would have criteria included. He said that they do have nonprofit rental rates at this time. Councilmember Scharnow said that he attended Community Services Advisory Commission meetings in the past and he does not know that he would want to be on the commission looking at these as well. Mr. Miller said that with all grants there is usually a closing report submitted and perhaps they could require that in place of them going before the commission. Councilmember McMahon asked if the amount of income be a consideration. Mr. Arnson said that when considering the revenue generated, they have to be careful. The State's Supreme Court is getting tighter and tighter on the gift clause. They recently said in 2020 that certain kinds of revenue generators are not allowed to be considered, such as it adding to the tax base, or it drives tourism revenue. The court has expressly said those are not considerations for a gift clause. Intangible benefits cannot be considered. Ms. Goodwin said that their fees are based on cost recovery; they are not charging as a money maker. This is what it costs them for staffing, turning on power, closing roads, etc. Mayor Dickey said that if they are going that way they should not have any waivers. Recreation Manager Linda Ayres said that Chandler has something similar to what Combined Regular Meeting/Work Session of September 7, 2021 11 of 12 Fountain Hills does, but most of the other communities charge their chambers. Councilmember Grzybowski said that perhaps with the larger events like put on by the Chamber, they could be a sponsor. Ms. Goodwin said that they were recommending that they be "partners." Ms. Goodwin said that there are very few situations where they create that exception. She said that they would be happy to have a policy that works for 85% of the events. She noted that the Community Center is well used. NEW FEE WAIVER PROPOSED POLICY Brief discussion was held on the proposed policy. Councilmember Grzybowski said that she has appreciated the conversation. The Council needs to encourage staff to do what is in their best interest. She is huge about objective, not subjective. Vice Mayor Magazine said that if rates are raised too much the users will be gone. At this time, Ms. Ayres continued the presentation, addressing: PARK FIELD & SPORT COURT RENTAL OVERVIEW PROPOSED YOUTH SPORTS ALLIANCE Ms. Ayres said that such a group as an alliance is very common in the Town's neighboring cities. SCHEDULING PRIORITY Councilmember Scharnow asked why Priority 2 would come before Priority 3. Ms. Ayres replied that Priority 2 uses are contractual. Councilmember Scharnow said that he did not think that out-of-towners should take priority over local kids. Vice Mayor Magazine said that it would be helpful to know what all of the fees are. Ms. Ayres said that she could get that out to the Council. Mr. Miller said that in Fountain Hills they have really encouraged youth groups; it is almost like giving it away. That is why he would like to see them go for the alliance. They could have an operating agreement with them and hopefully get some in-kind trades. Councilmember Friedel asked staff if they had any idea of what it cost to run the lights at the fields. Ms. Ayres replied that the Town charges $15. Ms. Goodwin said that there is one meter at Golden Eagle; they do not have a way to break them out. Mayor Dickey said that there was a chart that showed the actual costs. They need to do their homework. Ms. Ayres said that if they do make changes, they would need to phase them in over a few years. She said that in Gilbert they had the user agreements go to their commission. She said that it provided them an opportunity to talk about the benefit they provided to the community. Councilmember Scharnow said that it was going to be an interesting process, and tough, but they can justify it from the Town's standpoint as they do need to recover some of the Combined Regular Meeting/Work Session of September 7, 2021 12 of 12 costs. Mr. Miller said that it is strictly a policy decision, staff is just trying to formalize it. It is up to the Council as to how much they want to subsidize the youth programs. He said that having the agreements will allow them to document and analyze uses in the future. He added that the Intergovernmental Agreement with the school needs to be updated. Vice Mayor Magazine said that staff did a great job--a complex job. He said that he had one request--use the KISS method (Keep It Simple, Stupid). Ms. Goodwin said that they would appreciate any thoughts or comments on this be shared with the Town Manager and staff. Mr. Miller said that from what he has heard, they might do what Mr. Wesley did with his ordinances. They could start off with the sports groups, bringing that back first; attack it in bite size pieces. 3. ADJOURNMENT MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Sharron Grzybowski to adjourn. Vote: 6 - 0 Passed - Unanimously The Work Session of the Fountain Hills Town Council held September 7, 2021, adjourned at 9:08 p.m. TO N OFF UNTAIN HILLS 1..)f (....4-4)...,...-- Gi y Dicey, Mayor AT ST AND PREPARE BY: , izab . Klein, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Combined Regular Meeting/Work Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 7th day of September, 2021. 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