HomeMy WebLinkAboutPZ.2011.1215.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF THE SPECIAL SESSION OF THE
PLANNING & ZONING COMMISSION
DECEMBER 15, 2011
Chairman Lloyd Pew opened the SPECIAL SESSION of the Planning and Zoning Commission at 5:00
p.m. The following Commissioners were present: Chairman Lloyd Pew, Vice-Chairman Cecil Yates,
Commissioners Richard Turner, Stan Connick, Mike Archambault, Gene Slechta, and Angela Strohan.
Also in attendance were Paul Mood, Director of Development Services, Robert Rodgers Senior Planner,
and Janice Baxter Executive Assistant and Recorder of the Minutes.
Chairman Lloyd Pew requested participation in the Pledge of Allegiance and a moment of silent
reflection.
ROLL CALL:
Chairman Lloyd Pew present
Vice-Chairman Cecil Yates present
Commissioner Richard Turner present
Commissioner Stan Connick present
Commissioner Mike Archambault present
Commissioner Gene Slechta present
Commissioner Angela Strohan present
11)
CALL TO THE PUBLIC
No one wished to speak.
REGULAR AGENDA
AGENDA ITEM #1 — CONSIDERATION of APPROVING the regular and joint session meeting
minutes of the Planning and Zoning Commission from November 10,2011.
Vice-Chairman Cecil Yates MOVED to approve the regular session meeting minutes for the Planning
and Zoning Commission dated November 10, 2011. Commissioner Mike Archambault SECONDED.
A roll call was taken and the MOTION CARRIED (6-1). Angela Strohan abstained due to her absence
on November 10, 2011.
Chairman Lloyd Pew aye
Vice-Chairman Cecil Yates aye
Commissioner Richard Turner aye
Commissioner Stan Connick aye
Commissioner Mike Archambault aye
Commissioner Gene Slechta aye
Commissioner Angela Strohan abstained(absent from meeting)
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AGENDA ITEM #2 —PUBLIC HEARING regarding ORDINANCE #11-15, TEXT AMENDMENT
to the sign regulations in the Fountain Hills Zoning Ordinance. The amendments extend the expiration
date to December 31, 2012 for A-frame signs and banners for special sales events. Sections of the zoning
ordinance that would be revised are Section 6.08.B.13 and Section 6.08.D.3.
Robert Rodgers, Senior Planner gave the presentation explaining that two sections of the Sign Ordinance
included expiration dates of December 31,2011,and read as follows:
Zoning Ordinance Chapter 6- Section 6.08.B.13 stated; "No A-frame sign is permitted anywhere within
the Town of Fountain Hills after December 31, 2011."
Zoning Ordinance Chapter 6—Section 6.08.D.3 stated; "Banners, balloons and pennants are permitted for
events such as special sales events with advance notification to the Town for not more than sixty (60)
consecutive hours per month. The provisions of this subsection 6.08. (D) (3) shall expire on December
31,2011.
Mr. Rodgers gave a brief summary of current ordinance compliance regarding A-frame signs and banners.
Mr. Rodgers noted that the current Sign Ordinance Review Subcommittee had been meeting since June
2011, and had requested that an extension be granted in order for the subcommittee to complete their
comprehensive review and make recommendations regarding the entire sign ordinance. Staff supported
the subcommittee's request.
Chairman Lloyd Pew opened the Public Hearing at 5.04 p.m.
No one requested to speak
Chairman Lloyd Pew closed the Public Hearing at 5.04 p.m.
AGENDA ITEM #2 — CONSIDERATION of ORDINANCE #11-15, a TEXT AMENDMENT to the
sign regulations in the Fountain Hills Zoning Ordinance. The amendments extended the expiration date
to December 31, 2012, for A-frame signs and banners for special sales events. Sections of the zoning
ordinance that would be revised are Section 6.08.B.13 and Section 6.08.D.3.
Commissioner Gene Slechta pointed out that he and Vice-Chairman Cecil Yates were actively involved
with the current"Sign" Subcommittee. Commissioner Slechta also thanked those who were participating
on the Sign Subcommittee.
Commissioner Slechta stated that after some consideration and speaking to Robert Rodgers,he decided to
propose a six(6)month extension instead of one(1)year. Commissioner Slechta added that he felt it was
not necessary to continue this text amendment extension for one (1) year. Commissioner Slechta agreed
that the stipulation should be included in the Commission's recommendations to Town Council.
Commissioner Gene Slechta MOVED to forward a recommendation that the Town Council approve
ORDINANCE 2011-15, a text amendment to the sign regulations in the Zoning Ordinance that extended
the expiration date to June 30, 2012, for A-frame signs and banners. Commissioner Richard Turner
SECONDED. A voice vote was taken and the MOTION CARRIED(7-0).
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AGENDA ITEM#3-ADJOURNMENT.
Vice-Chairman Cecil Yates MOVED to adjourn and Commissioner Angela Strohan SECONDED and
the MOTION CARRIED(7-0), by those present.
Chairman Lloyd Pew aye
Vice-Chairman Cecil Yates aye
Commissioner Richard Turner aye
Commissioner Stan Connick aye
Commissioner Mike Archambault aye
Commissioner Gene Slechta aye
Commissioner Angela Strohan aye
The regular meeting ADJOURNED at 5:09 p.m.
FOUNTAIN HILLS PLANNING&ZONING COMMISSION
BY:
G� � ATTEST:
airman Lloyd Pew anice Baxter, Recorder
• CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Fountain Hills Planning and Zoning Commission held on the 15th day of December 2011, in the Town
Council Chambers. I further certify that the meeting was duly called and that a quorum was present.
Dated this 15t"day of December 2011.
a. r
Janice :axter, Recorder
Page 3 of 3
O��T AIN t
44 s� z
z }• — SPECIAL MEETING NOTICE
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• OF THE
9l�that is A v'°
PLANNING AND ZONING COMMISSION
Commission Members:
Chairman Lloyd Pew and Vice-Chairman Cecil Yates
Commissioners:Angela Strohan,Richard Turner,Stan Connick,Mike Archambault and Eugene Slechta
Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Fountain Hills Planning and Zoning
Commission and to the general public that the Fountain Hills Planning and Zoning Commission will hold a special
meeting, which is open to the general public, on December 15, 2011, at 5:00 p.m. in the Town Hall Council Chambers at
16705 E.Avenue of the Fountains, Fountain Hills,Arizona.
TIME: 5:00 P.M. —SPECIAL SESSION
WHEN: THURSDAY,DECEMBER 15,2011
WHERE: TOWN HALL COUNCIL CHAMBERS
16705 E.AVENUE OF THE FOUNTAINS
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PROCEDURE FOR ADDRESSING THE PLANNING& ZONING COMMISSION
Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Commission Secretary
prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and
near the Secretary's position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Secretary or the Chairman. At
that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting
and to direct their comments to the Presiding Officer and not to individual Commission Members. Speakers' statements
should not be repetitive. In order to conduct an orderly business meeting, the Presiding Officer shall keep control of
the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive
outbursts, applause,protests or other conduct that disrupts or interferes with the orderly conduct of the business of the
meeting. Personal attacks on Commissioners, Town Council members, Town staff or members of the public are not
allowed. Please be respectful when making your comments. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not(i) reserve a portion of
their time for a later time or(ii) transfer any portion of their time to another speaker.
If there is a Public Hearing,please submit the speaker card to speak to that issue prior to the beginning of the Public
Hearing and the Consideration of said issue.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by
(i) discretion of the Chairman upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of
41;;) the Commission at Meeting or(iii) the Chairman either prior to or during a Meeting. If you do not comply with these
rules,you will be asked to leave.
Planning and Zoning Commission Agenda
Page 1 of 2
li) SPECIAL SESSION
* CALL TO ORDER AND PLEDGE OF ALLEGIANCE—Chairman Lloyd Pew
* MOMENT OF REFLECTION—Chairman Lloyd Pew
* ROLL CALL—Chairman Lloyd Pew
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted(not required)on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and
manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public"
unless the matters are property noticed for discussion and legal action. At the conclusion of the call to the public,
individual Commission members may(i) respond to criticism. (ii)ask staff to review a matter or(iii)ask that the
matter be placed on a future Commission agenda.
(1) CONSIDERATION of APPROVING the Regular Session of the Planning and Zoning Commission meeting
minutes from NOVEMBER 10,2011.
(2) PUBLIC HEARING regarding ORDINANCE #11-15, a TEXT AMENDMENT to the sign regulations in the
Fountain Hills Zoning Ordinance. The amendments extend the expiration date to December 31, 2012 for A-frame
signs and banners for special sales events. Sections of the zoning ordinance that would be revised are Section
6.08.B.13 and Section 6.08.D.3.
4110
(3) CONSIDERATION of ORDINANCE#11-15,a TEXT AMENDMENT to the sign regulations in the Fountain
Hills Zoning Ordinance. The amendments extend the expiration date to December 31,2012 for A-frame signs and
banners for special sales events. Sections of the zoning ordinance that would be revised are Section 6.08.B.13 and
Section 6.08.D.3.
(4) ADJOURNMENT
Supporting documentation and staff reports furnished to the Commission i 's agenda are available for review in the
Planning&Zoning Division of the Development Services Dep rtmen
DATED this 29TH day of November 2011 By:
obert Rodgers, Senior Planner
Planning and Zoning Division
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD)48 hours prior to the meeting to request reasonable accommodations to participate in this meeting.
A majority of the Council Members may be in attendance. No official action will be taken.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions,parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded,and,as a result,proceedings in which children are present may be subject to such recording.
arents in order to exercise their rights may either file written consent with the Town Clerk to such recording,or take personal action
o ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is
made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived."
Planning and Zoning Commission Agenda
Page 2 of 2
J�yTA1N�f TOWN OF FOUNTAIN HILLS
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AGENDA ACTION FORM
Meeting Date: December 15, 2011 Meeting Type: Regular
Agenda Type: Regular Submitting Department: Planning&Zoning
Staff Contact Information: N/A
REQUEST TO COMMISSION: Consideration of approving the Planning and Zoning Commission Regular meeting
minutes from November 10, 2011.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): Approval of the Planning and Zoning Regular meeting minutes from November 10,
2011.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact(initial and ongoing costs; budget status): N/A
Recommendation(s): Approval
Staff Recommendation(s): Approval
SUGGESTED MOTION: Move to approve the Planning and Zoning Commission Regular meeting minutes dated
November 10, 2011, as presented.
Attachment(s):
Submitted by:
kniee gdmaate, December 8, 2011
Name/Title Date
I (a. Opp ove
December 8, 2011
ecto Date
Page 1 of 1
TOWN OF FOUNTAIN HILLS
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30 - b Board of Adjustment
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that is AO' AGENDA ACTION FORM
Meeting Date: December 15, 2011 Agenda Type: Regular
Meeting Type: Regular Submitting Department: Development Services
Staff Contact Information: Bob Rodgers, Senior Planner,480-816-5138, rrodgersfh.az.gov
REQUEST TO PLANNING &ZONING COMMISSION:
PUBLIC HEARING regarding ORDINANCE #11-15, a TEXT AMENDMENT to the sign regulations in
the Fountain Hills Zoning Ordinance. The amendments extend the expiration date to December 31,
2012 for A-frame signs and banners for special sales events. Sections of the zoning ordinance that
would be revised are Section 6.08.B.13 and Section 6.08.D.3.
CONSIDERATION of ORDINANCE #11-15, a TEXT AMENDMENT to the sign regulations in the
Fountain Hills Zoning Ordinance. The amendments extend the expiration date to December 31, 2012
for A-frame signs and banners for special sales events. Sections of the zoning ordinance that would
be revised are Section 6.08.B.13 and Section 6.08.D.3.
Applicant: Town of Fountain Hills
Applicant Contact Information: Robert Rodgers, Senior Planner - (480) 816-5138
Property Location: Town-Wide
Related Ordinance, Policy or Guiding Principle: Zoning Ordinance Chapter 6 - Signs
Staff Summary (background):
Two Sections of the Sign Ordinance include expiration dates of December 31, 2011:
Zoning Ordinance Chapter 6 - Section 6.08.B.13 states; "No A-frame sign is permitted anywhere
within the Town of Fountain Hills after December 31, 2011."
Zoning Ordinance Chapter 6 - Section 6.08.D.3 states; "Banners, balloons and pennants are
permitted for events such as special sales events with advance notification to the Town for not more
than sixty (60) consecutive hours per month. The provisions of this subsection 6.08(D)(3) shall expire
on December 31, 2011."
Page 1 of 3
In past years Town Council has directed staff to initiate amendments to the sign regulations that
would extend the expiration date one additional year. This year staff has completed similar
amendments. Attached is the draft Ordinance, #11-15, that addresses these extensions:
0 or the past three years, staff has presented potential options to the Town Council regarding the
expiration dates of these sign types along with a brief year-end compliance summary. Each year
Council has indicated their reluctant agreement with the extension provided that the businesses using
these forms of signage attempt to self-police their use and abide by the town's laws.
Below is a brief summary of current ordinance compliance regarding A-frame signs and Banners:
A-Frame signs: (survey done on Tuesday, November 11, 2011)
• There are 56 current A-Frame permits issued.
• 57 A-Frame signs were displayed.
O 44 of the A-Frame signs that were out were in violation of one or more regulation.
(64 total violations)
O 30 of the A-Frames that were out have Permits.
■ 21 of the A-Frames that have Permits and that were out, were still in violation
of one or more regulation.
COMPLIANCE RATE = 16%
Banners: (survey done on Wednesday, November 16, 2011)
• There are currently no valid Banner Permits issued.
• 24 Banners were displayed.
COMPLIANCE RATE = 0%
;ompliance rates such as this would generally indicate that staff should recommend that the
expiration date not be extended. However, the Sign Ordinance Review Committee has been meeting
regularly since June 2011 and has requested that the extension be granted in order for the committee
to complete their comprehensive review and make recommendations regarding the entire sign
ordinance. Based on this request, staff has agreed to recommend the extension.
Risk Analysis (options or alternatives with implications):
Approval of this ordinance amendment will extend the A-frame and banner expiration date for an
additional year to December 31, 2012.
If this ordinance amendment is not approved, commercial A-frame signs, and banners for special
sales events will not be allowed after December 31, 2011.
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
The Sign Ordinance Review Committee recommends extending the expiration for one year during
46. rhich they will finalize their sign ordinance review and recommendations.
Page 2 of 3
Staff Recommendation(s):
Staff recommends that the Planning & Zoning Commission forward a recommendation that the Town
Council approve the extension of the expiration date to December 31, 2012.
ist Attachment(s):
Draft Ordinance #11-15
SUGGESTED MOTION (for Council use):
Move to forward a recommendation that the Town Council approve ORDINANCE #11-15, a text
amendment to the sign regulations in the Zoning Ordinance that extends the expiration date to
December 31, 2012 for A-frame signs and banners.
Prepared by:
RobertRod ,Se anner 12/6/2011
Director's A v
.i: /
Paul Mood, Development Services Director 12/7/2011
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