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HomeMy WebLinkAboutSCAC.2021.0317.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS SISTER CITIES ADVISORY COMMISSION MARCH 17, 2021 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE —Chairman Carroll at 4:03 P.M. 2. ROLL CALL—Chairman Carroll Present: Chairman Carol Carroll; Commissioner Enrique Melendez; Vice Chairman Nicholas Stumpf; Commissioner Lisa Ristuccia; Commissioner James Wilson; Commissioner Bev Tall; Commissioner Eric Walker (Telephonically) Staff Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu Present: 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H),public comment is permitted(not required)on matters NOT listed on the agenda.Any such comment(i)must be within the jurisdiction of the Commission, and(ii)is subject to reasonable time,place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may(i)respond to criticism, (ii)ask staff to review a matter, or(iii)ask that the matter be placed on a future Commission agenda. No one from the public spoke. 4. UPDATE ON New Commissioners Town Manager Miller welcomed new commissioners Eric Walker and James Wilson to the Commission. He said the Town received more applicants than available seats and is very pleased to have the Council appoint them to the Commission. 5. CONSIDERATION OF Approving the September 30, 2020, Meeting Minutes MOVED BY Commissioner Bev Tall, Commissioner Lisa Ristuccia to APPROVE the minutes of the September 30, 2020, meeting. AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Enrique Melendez, Commissioner Eric Walker (Telephonically), Commissioner James Wilson, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf 6. CONSIDERATION OF appointing the Commission Chair MOVED BY Commissioner Bev Tall, Commissioner Lisa Ristuccia to APPOINT Carol Carroll as Chairman. AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Enrique Melendez, Commissioner Eric Walker (Telephonically), Commissioner James Wilson, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf 7. CONSIDERATION OF appointing the Commission Vice-Chair MOVED BY Chairman Carol Carroll, Commissioner Enrique Melendez to APPOINT Nicholas Stumpf as Vice-Chairman. AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Enrique Melendez, Commissioner Eric Walker (Telephonically), Commissioner James Wilson, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf 8. UPDATE from Fountain Hills Sister Cities Corporation 1. 2020 review the accomplishments despite COVID-19 2. 2021 January- March 3. Arizona Sister Cities has asked about Fountain Hills' interest in hosting their Annual State Meeting in October 2021. Chair Carroll gave an update on the Fountain Hills Sister Cities Corporation: 1. 2020 review the accomplishments despite COVID-19 •2020 Annual Meeting in February was at Desert Canyon grill and we have over 45 people in attendance. •One of the goals was sponsorships and getting our message across. We sponsored the Chamber of Commerce Gala for the category of Not for Profit business. •We sponsored the Town's Take Over the Community Center to get to know more parents and the families who will be our future of the Sister Cities Exchanges. We raised additional money through the alternate Oktoberfest Party for our scholarship programs. Since we did not have any exchanges going on last year, the FHSC Board Voted to increase our Scholarship amounts and give two of them. Both went through the Golden Eagle Program we gave two $1,000 Scholarships. One to an outstanding student in the foreign languages plus leadership amongst their peers. The Second Scholarship was focus on Leadership, above and beyond, amongst their peers and teachers, coaches, and administrators at the high school. A student who wants to be involved internationally has served on committees, school council, has volunteered in the community. The Leadership Scholarship award went to an outstanding student. •We launched our first qtr. newsletter in 2020 as well. Freshened up our Logo too. • In the second year of the Pen Pal program with younger students: Commissioner Ristuccia said that she is working with the pen pal program, whether it is the internet or sending things. • Launched a SERIES of stories on our Sister Cities around the world. Before we could ask for membership they had to know who we are - What is Sister Cities; results- 6 Country focused stories on each of our Sister Cities relationships. 2. 2021 January - March • Enhanced Social Media, Marketing, and Membership Drive: Update our slide show to a series of short videos, Facebook page— Students posting photos of where they have gone and schedule of events. •Completely overhauling all our documents, brochures, cards, and social media to drive our branding: New logo with a new brochure. It is being received very well. The board of sister cities can vote on the one they want. •We are doing new name tags with a logo very large. They are very inexpensive and are magnetic. Name tags will be royal blue. • Need to bring on 3 specialty Board members as we are targeting our weakest areas •April Annual meeting, in person, the election of Board members. Plus, Launch our"International FHSC Cookbook Project" which should be done by September to start sales and a Social Media EVENT. 3. Arizona Sister Cities has asked about Fountain Hills' interest in hosting their Annual State Meeting in October 2021. •Chair Carroll said they want a tour of facilities and places to go out and see the town. Approximately 40-60 or more attendees. They came to us and asked if we would like to host it. They are looking to middle October. I will bring the committee out in another couple of weeks. Town Manager Miller recommended Director Goodwin to tour with them due to the Community Center Manager will no longer be with the Town. 9. ADJOURNMENT MOVED BY Commissioner Bev Tall, Commissioner Enrique Melendez to adjourn the meeting at 4:45 P.M.. AYE: Chairman Carol Carroll, Commissioner Bev Tall, Commissioner Enrique Melendez, Commissioner Eric Walker (Telephonically), Commissioner James Wilson, Commissioner Lisa Ristuccia, Vice Chairman Nicholas Stumpf SISTER CITIES ADVISORY COMMISSION arol Carroll, irman ATTEST AND R PARE BY: Angela piritu, ecutive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Sister Cities Advisory Commission in the Town Hall Council Chambers on the 17 day of March 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 15 day of September 2021. Ange spi tu, E cutive istant