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HomeMy WebLinkAbout110421PREVISED : 4/18/11 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, APRIL 21, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9 , subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R4-21-11\110421A.docx Last printed 4/18/2011 2:31 PM Page 2 of 3  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Reverend Chip Aker, Four Peaks Community Church  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring May 1 through May 8, 2011, as Days of Remembrance.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Presentation by Bill Myers, Chair of the McDowell Mountain Preservation Commission, relating to search and rescue signage for public safety in the Town’s Preserve. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised duri ng “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the m atter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from April 7, 2011. 2. CONSIDERATION of RESOLUTION 2011-14, granting an Underground Power Easement to the Salt River Project Agricultural Improvement and Power District (SRP), in a portion of an unplatted, Town-owned parcel of land, located just north of an alley at the north edge of Plat 205 (north of Colony Drive). REGULAR AGENDA 3. CONSIDERATION of a PERMANENT LIQUOR LICENSE EXTENSION OF PREMISE/PATIO PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining areas located in front of the restaurant on the public sidewalk at 16848 E. Avenue of the Fountains. 4. CONSIDERATION of an ENCROACHMENT PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining area located in front of the restaurant as well as creating a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 5. QUARTERLY UPDATE by the Town Manager on the progress of implementing the COUNCIL’S GOALS FOR FY 2010-11 and other accomplishments. Z:\Council Packets\2011\R4-21-11\110421A.docx Last printed 4/18/2011 2:31 PM Page 3 of 3 6. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 7. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager. 8. ADJOURNMENT. DATED this 14h day of April 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED : 4/18/11 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, APRIL 21, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9 , subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R4-21-11\110421A.docx Last printed 4/18/2011 2:31 PM Page 2 of 3  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Reverend Chip Aker, Four Peaks Community Church  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring May 1 through May 8, 2011, as Days of Remembrance.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Presentation by Bill Myers, Chair of the McDowell Mountain Preservation Commission, relating to search and rescue signage for public safety in the Town’s Preserve. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised duri ng “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the m atter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from April 7, 2011. 2. CONSIDERATION of RESOLUTION 2011-14, granting an Underground Power Easement to the Salt River Project Agricultural Improvement and Power District (SRP), in a portion of an unplatted, Town-owned parcel of land, located just north of an alley at the north edge of Plat 205 (north of Colony Drive). REGULAR AGENDA 3. CONSIDERATION of a PERMANENT LIQUOR LICENSE EXTENSION OF PREMISE/PATIO PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining areas located in front of the restaurant on the public sidewalk at 16848 E. Avenue of the Fountains. 4. CONSIDERATION of an ENCROACHMENT PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining area located in front of the restaurant as well as creating a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 5. QUARTERLY UPDATE by the Town Manager on the progress of implementing the COUNCIL’S GOALS FOR FY 2010-11 and other accomplishments. Z:\Council Packets\2011\R4-21-11\110421A.docx Last printed 4/18/2011 2:31 PM Page 3 of 3 6. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 7. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager. 8. ADJOURNMENT. DATED this 14h day of April 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. 1457062.1 RESOLUTION NO. 2011-14 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, GRANTING A POWER DISTRIBUTION EASEMENT TO SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. A power distribution easement, in the form attached hereto as Exhibit A and incorporated herein by reference, is hereby granted to Salt River Project Agricultural Improvement and Power District through, over, under and across those strips of land eight feet wide, lying four feet on each side of the centerlines described in Exhibit A. SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps and to execute all documents necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, April 21, 2011. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney 1457062.1 EXHIBIT A TO RESOLUTION NO. 2011-14 [Power Distribution Easement] See following pages. WHEN RECORDED MAIL TO: SALT RIVER PROJECT Land Department/PAB400 P. O. Box 52025 Phoenix, Arizona 85072-2025 Maricopa County Agt. JMM Parcel # 176-06-316Q Job # KDR-151 SW1/4 Sec. 14, T3N, R6E W_________ C _______ TOWN OF FOUNTAIN HILLS an Arizona municipal corporation, hereinafter called Grantor, for and in consideration of the sum of One Dollar, and other valuable consideration, receipt of which is hereby acknowledged, does hereby grant and convey to SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT, an agricultural improvement district organized and existing under the laws of the State of Arizona, its agents, employees, contractors and permittees and its and their respective successors and assigns, hereinafter called the Grantee, a non-exclusive easement in, upon, over, under, across, through and along the lands hereinafter described (such lands hereinafter described being sometimes referred to herein as the "Easement Parcel") to construct, install, reconstruct, replace, remove, repair, operate and maintain underground electrical conductors, conduits, pipes, cables, vaults, pads, switching equipment, enclosures, manholes and transformers and all other appliances, appurtenances and fixtures for the transmission and distribution of electricity and for all other purposes connected therewith (collectively "Facilities") at such locations and elevations, in, upon, over, under, across, through and along the Easement Parcel as Grantee may now or hereafter deem convenient or necessary from time to time, together with the right of ingress and egress to, from, across and along the Grantor's Property. Grantee is hereby authorized to permit others to use the Easement Parcel for additional Facilities jointly with or separately from the Grantee for their purposes. The lands in, upon, over, under, across, through and along which this easement is granted are situated in the County of Maricopa, State of Arizona, and are more particularly described as: Grantor's Property: A portion of Section 14, Township 3 North, Range 6 East of the Gila and Salt River Base and Meridian, Maricopa County, Arizona as described in Special Warranty Deed Instrument No. 97- 1059937, records of Maricopa County, Arizona. POWER DISTRIBUTION EASEMENT Easement Parcel: Said easement being strip of land 8.00 feet in width, lying 4.00 feet on each side of the line described as ‘CENTERLINE OF THIS 8’ WIDE EASEMENT FOR UNDERGROUND ELECTRIC POWER FACILITIES”, as delineated on Exhibit “A” (BOC Colony Dr/Saguaro Blvd.-Job # KDR-151) said Exhibit “A”, prepared by Salt River Project A.I. & Power District dated 3/21/11 attached hereto and made a part hereof. Said easement also to include the transformer pads as described and/or depicted on said Exhibit “A”. EXCEPTING therefrom any portion that falls outside of said Grantor’s Property. CAUTION: Facilities placed within the Easement Parcel may contain high voltage electrical equipment. Notice is hereby given that the location of underground electrical conductors or facilities must be verified as required by Arizona Revised Statutes, Section 40-360.21, et. seq., Arizona Blue Stake Law, prior to any excavation. Grantor shall maintain a clear area that extends 3.00 feet from and around all edges of all transformer pads and other equipment pads, and a clear operational area that extends 12.00 feet immediately in front of all transformer and other equipment openings. No obstruction, trees, shrubs, fixtures or permanent structures shall be placed within said areas. Grantor shall not construct, install or place, or permit to be constructed, installed or placed any building or other structure, plant any trees, drill any well, store materials of any kind, or alter ground level by cut or fill, within the area of the Easement Parcel. Grantee shall have the right (but not the obligation) to trim, cut and clear away trees, brush or other vegetation on, the Easement Parcel whenever in its judgment the same shall be necessary for the convenient and safe exercise of the rights herein granted. If the Grantee herein finds it necessary to perform excavation activities in or around the easement area and Grantee disturbs or damages any of the property or improvements of the Grantor while performing such excavation, all such property or improvements disturbed or damaged shall be restored as close to original condition as is reasonably possible at the expense of the Grantee. In the event Grantee records a document to formally abandon the easement granted herein, all Grantee's rights hereunder shall cease, except the right to remove any and all property placed upon the Easement Parcel within a reasonable time subsequent to such abandonment. The covenants and agreements herein set forth shall extend and inure in favor and to the benefit of and shall be binding on the heirs, administrators, executors, personal representatives, legal representatives, successors (including successors in ownership and estate), assigns and lessees of the Grantor and Grantee. The individual executing this document represents and warrants: (i) that he or she is authorized to do so on behalf of Grantor; (ii) that he or she has full legal power and authority to bind Grantor in accordance with the terms herein and, if necessary, has obtained all required consents or delegations of such power and authority (whether from any partner, owner, spouse, shareholder, director, member, manager, creditor, investor, developer, governmental authority, judicial or administrative body, association, or other person or entity); and (iii) that the execution, delivery, and performance by Grantor of this document and all others relating to the easement will not constitute a default under any agreement to which Grantor is a party. IN WITNESS WHEREOF, TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, has caused its name to be executed by its duly authorized representative(s), this ______ day of ________________, ________. TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, By ___________________________________ Its ___________________________________ By ___________________________________ Its ___________________________________ STATE OF ___________________ ) ) ss COUNTY OF _________________ ) The foregoing instrument was acknowledged before me this ____ day of ___________, ______, by ______________________________________________________________________________ and ____________________________________________________________, as _____________________ and ________________________, respectively, of TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, on behalf of such corporation. My Commission Expires: _________________________ __________________________________ Notary Public _________________________ Notary Stamp/Seal Note: This instrument is exempt from the real estate transfer fee and affidavit of legal value required under A.R.S. Sections 11-1132 and 11-1133 pursuant to the exemptions set forth in A.R.S. Sections 11-1134(A)(2) and (A)(3). KDR-151/Town of Fountain Hills PDE/kmf/032311 APPROVE Subject to: Annual Review and Re-Approval of the Encroachment Permit Compliance with the code requirements noted by Building Safety and Engineering 3rd QUARTER REPORT ON COUNCIL GOALS FOR FY2010-11 AND OTHER ACCOMPLISHMENTS Presented by Richard L. Davis, Town Manager April 21, 2011 Page 1 of 14 During a goal setting retreat on January 14, 2010, the Town Council established eight primary goals for Fiscal Year 2010-11. Management staff held a follow-up meeting to develop specific objectives and identify resources necessary to carry out the goals established by the Council. The following graph depicts progress that the staff has made toward achieving all goals since the beginning of FY2010-11: 0 10 20 30 40 50 60 70 80 90 100 Recreational Opportunities and Amenities Public Safety, Health, and Welfare Maintain and Improve Community Infrastructure Economic Vitality Civic Responsibility Civility Environmental Stewardship Education, Learning, and Culture PERCENT COMPLETE PROGRESS TO COUNCIL GOALS FOR FISCAL YEAR 2010 -11 Quarter 1 Quarter 2 Quarter 3 OVERVIEW Page 2 of 14 Goal 1 Education, Learning, and Culture: Enrich our community by providing citizens with opportunities to improve their own lives and the lives of others. Percent Complete: 80% a. Investigate feasibility of partnering with FHUSD and/or other learning institutions to develop a program of educational opportunities. Staff developed a “Citizen’s Academy” program for residents of Fountain Hills. The program included six sessions where residents registered and attended to learn about the Town government and community partnerships. The academy was conducted on Wednesday evenings, beginning February 2, and a total of 12 participants received certificates for completing the class. Staff is already planning on having the program again next year. Feedback gathered from this year’s participants will be used to help plan for next year. The Fountain Hills Unified School District is discussing the possibility of offering adult or continuing educational opportunities for residents and/or students. The focus of their discussions has been on the potential for offering classes online. However, with the end of the school year fast approaching this goal is likely to be carried over to the next school year. FHUSD Superintendent Bill Myhr was an invited guest at a recent meeting to discuss with the Maricopa Community College Board the possibilities associated with a higher education extension in Fountain Hills. Superintendent Myhr specifically pointed the capabilities and availability of the Learning Center as a possible higher education venue. b. Partner with the Veterans of Foreign Wars to hold a “Freedom Series” at the Community Center highlighting the extraordinary people within our own community, with this year’s series focusing on patriots who have demonstrated sacrifice to the nation. On Thursday, March 10, the first presentation in the Freedom Series debuted at the Community Center with to close to 100 citizens on hand, as both Phil Yin and Boris Biloskirka shared the stories of the their remarkable journeys. Their stories, inspirational and awe inspiring, were taped and are now airing on Channel 11. Plans are underway for another Freedom Series presentation in October. c. Partner with Ft. McDowell to present a “Yavapai Culture Day.” Staff has met with representatives of Fort McDowell Yavapai Nation and presented this initiative. The Tribal Council is currently evaluating desirability of participation. The newly formed Centennial Committee will be working with Fort McDowell relative to the possible inclusion of this event as part of the Centennial celebration. A member of the Ft. McDowell staff is serving on the local Centennial Celebration Committee. d. Create opportunities to showcase local performing arts talent. A performance by a local artist kicked off a number of concerts that were offered this spring in Fountain Park. e. Encourage citizen development of more special events by simplifying/streamlining the Special Event Permit application and process. Department staff and the Special Event Committee continue to work to streamline the process for permits. A presentation to the Council was made in September and the group is planning to complete their work and make a presentation to the Council in May. Any changes to the fees, if approved, would then likely take effect with the new fiscal year. f. Encourage public art and continue art walks. A number of additional pieces of art have been donated this year, with several more scheduled for consideration. Art work has been added to the Town Hall lobby, Fountain Park, the courtyard by the Community Center, and in the Community Center. The final docent led art walk of the season will take Page 3 of 14 place on April 2. A number of special groups were accommodated this season, with docents leading art walks specifically for that group. Total participation for the second year of the program was over 125 people, either individually or in groups. Goal 2 Environmental Stewardship: Enrich our community by promoting and preserving our Town’s natural assets. Percent Complete: 85% a. Partner with the McDowell Mountain Preservation Commission to develop educational experiences and provide a workshop to teach residents about our natural environment. The McDowell Mountain Preservation Commission worked with staff to provide a variety of events in October to highlight McDowell Mountain Month. A number of guided hikes were conducted over the winter and special activities were held at the trailhead at Eagles Nest. The Commission had a booth at the Chamber’s Art Fair in November to distribute maps of the trails in the Preserve and also had a booth at the Chamber’s Great Fair event in February. b. Rezone all Town washes as open space to provide an additional measure of protection to the washes. Goal removed by Council. c. Develop a plan to establish a storm water utility. Staff held three internal meetings during the months of August and September to develop a proposal for Council consideration of a future stormwater utility and associated fee. The research is based on the following elements of stormwater costs: a. Street sweeping; b. Catch basin maintenance, inspection, cleaning; c. Wash maintenance; d. Stormwater small system modifications and repairs; e. Public awareness/education; and f. State/Federal regulatory compliance (including dams). The next step was to develop the methodology for calculating any stormwater fee, as well as determining how much the fee would be. A plan for such a fee was presented on October 28 at the Council’s Annual Planning Retreat. Subsequent to this presentation, staff acquired and provided other information requested by Council. Administration stands ready to provide additional information or to advise the Council with regard to implementation as requested. Staff considers the item complete until further direction from Council. d. Continue to support water conservation programs, e.g., use of effluent. The Town currently works with the Sanitary District in the uses of effluent water for landscaping in Golden Eagle, Desert Vista and Fountain Park. The Town holds a Type 2 Class A+ Reclaimed Water General Permit through the Arizona Department of Environmental Quality. The Town is a member of “Water Use It Wisely”, an organization that helps promote water conservation through Public Service Announcements, printed material, and special event appearances. Staff participates annually in the Chamber’s art show by hosting an informational booth where water conservation material is available to those in attendance. Page 4 of 14 Goal 3 Civility: Enrich our community by promoting internal civility and promoting partnerships and other opportunities that bring citizens together and foster an atmosphere of neighborliness and cooperation. Percent Complete: 80% a. Develop for Council ratification a policy regarding appropriate behavior with regard to public and internal interactions. Council has indicated a desire to revisit all Council Rules of Procedures, including the Code of Conduct. Staff has expressed a willingness to facilitate a team approach to identifying possible modifications. The consensus of the Council, however, suggested that Council members would, over time, bring forward various proposed changes to the collective body for their consideration. Councilmembers discussed forwarding suggestions to the Town Manager for consolidation prior to their discussions that are tentatively scheduled to take place after the FY2011-12 budget is finalized. Staff remains willing to assist the Council in this endeavor. b. Present a civility and teamwork workshop to help Council and staff come together and improve interaction. Staff is in the process of developing an “Employee Appreciation Day” that will be held in August, after the close of the current fiscal year. At this event, elected officials will be invited to engage with employees in team building exercises and discussions regarding how civility and teamwork can be improved in Town Hall and in the community. c. Develop and execute a program to proactively distribute factual information internally and externally by utilizing Town communication resources. The Town Manager is now directly involved in the production of the monthly citizen newsletter and regularly meets with local press members. Staff has developed a new policy and plan relative to the use of Channel 11 that will broaden opportunities to use this medium. In addition, a series of community outreach meetings have been scheduled and are underway to provide residents with factual information about the budget and the road bond. Administration is also exploring the feasibility of implementing a new, web-based product called Vocus that could expand our outreach. It enables the user to magnify and intensify the distribution of information. Finally, the Town has recently begun posting weekly reports on the Town website. It is our intent that such will facilitate citizen access to the latest news regarding Town activities. d. Partner with non-profits, HOAs and faith-based organizations to promote “Meet Your Neighbor Week.” Staff proposed the week of December 12, 2010 as Meet Your Neighbor Week. A Mayoral proclamation and publicity preceded this event. Publicity included press releases, Twitter, Facebook, website, letters to faith-based organizations and service clubs, and a staff presentation to volunteers. e. Maintain strong lines of communication with outside jurisdictions in order to identify opportunities for partnerships. Staff continues its interactions with myriad external organizations such as the Maricopa Association of Governments, the Arizona Economic Development Association, the Greater Phoenix Economic Council, the League of Cities and Towns, the International City and County Management Association, the Government Finance Officers Association, and the list goes on. In addition, staff organized and held a Collaboration Summit on January 13 to identify opportunities for partnerships. We enjoyed participation from Scottsdale, Payson, Paradise Valley, Queen Creek, and the Fort McDowell Yavapai Nation. Several issues were identified in that meeting that could lend themselves to new or enhanced collaborations. These issues include transportation, economic development, and tourism. Follow-up meetings are already scheduled with FMYN, the City of Mesa, and Queen Creek to begin formulating a strategy to address East Valley transportation needs. The premise is that the County needs to take a larger role in addressing this deficiency. Page 5 of 14 Goal 4 Civic Responsibility: Enrich our community by identifying and supporting opportunities for volunteerism that meaningfully impact our quality of life, promote community pride and enhance access to Town leadership. Percent Complete: 80% a. Partner with the Fountain Hills Cultural and Civic Association to encourage participation in the “Volunteer Fair.” The Town of Fountain Hills joined in partnership with the Fountain Hills Cultural & Civic Association for the Second Annual Volunteer, Club & Organization Expo held on October 20, 2010. This event hosted 54 organizations and clubs from the community who had tables set up with members ready to provide information and answer questions. There were social organizations, service and support clubs, and clubs for kids and hobbyists. Residents were able to find out what volunteer activities most interest them. The EXPO was open to all ages and was free to participating groups, and free to the public. b. Continue to build upon the success of “Make a Difference Day.” Last year the event was known as “Make a Difference Day,” and this year it was called “Take Pride in Fountain Hills Day.” This was an opportunity for residents to further enhance our beautiful Town by coming together and offering two to three hours of volunteer service. The event kick-off was held at Golden Eagle Park on Saturday, October 23. All ages were welcome. There were a variety of worksite projects ready for the 100-120 volunteers. Projects included trash and weed pick-up at some of the schools, planting a wildflower and desert garden at Fountain Park, cleaning up around the Community Center, painting at Golden Eagle Park, and painting at the fire station. The Town also invited the Extended Hands Food Bank truck to be located at the Library parking lot from 9:00 a.m. to noon in order to further community spirit with the opportunity to donate food. c. Work with the Mayor and Council to create a Community Enrichment Commission. Staff has submitted a proposal to the Mayor regarding the formation of such a commission and the consolidation of other commissions. This item was discussed further by the Council at their October 12, 2010 Strategic Planning Workshop. No further direction was provided by Council to continue pursuing this initiative. The Mayor and Manager continue to discuss methods related to the more efficient use of commissions. Currently, discussions are on-going relative to the possibility of utilizing working groups as subsidiaries of commissions as a means of addressing critical and emerging community issues. d. Remain engaged as a good regional and state partner to distribute information in order to inform voters The Clerk’s office has dispersed relevant voter information to Customer Service Representatives, staff, and volunteers working at Town Hall and the Community Center, which includes such items as to how to look up voters’ assigned polling locations on the county’s website, how to download a sample ballots on-line, access election information from the Maricopa County Election website in order to assist voters during elections. The Clerk’s office opens at 6:00 a.m. and remains accessible to the public on Election Day, as support for the County, to ensure that electors have access to someone locally who can assist with election questions should the need arise. The Clerk’s office is a Post Election Identification Site for Maricopa County for the convenience of those electors who are required to bring in additional personal identification in order to have their votes counted. Presentations were made to Town volunteers attending the August Cooler on August 3, 2010 and to the Men’s Discussion Group on August 9, 2010 relating to where to find 2010 candidate information, obtaining an early mail ballot, what the permanent early voting list is, questions on the voter registration form, and an overview of election information available to the public on the Town’s website, Page 6 of 14 the Maricopa County Recorder’s website, as well as the Secretary of State’s website. The presentation at the August Cooler also included an overview of the Clerk’s role and areas of responsibilities. On July 22 and 23, 2010 the Town hosted the 2010 Annual Arizona Municipal Clerks’ Association Election Training sponsored by the League of Arizona Cities and Towns, which provided an opportunity for city, town, state, and county election officials to meet, exchange ideas, and review changes in state and federal law that affect the state’s election process. The Clerk attends monthly Maricopa County Community Network Meetings along with a variety of valley-wide community based groups at the County Recorder’s MCTEC Building. These meetings provide an opportunity to discuss a variety of election related topics and review pre and post election issues or concerns. The Clerk continues to participate in the Arizona Municipal Clerks Association and the Election Officials of Arizona. This summer, the Town of Fountain Hills will host of the Clerk’s 2011 Election Training at the Community Center on July 14 and 15. The Clerk will attend the Election Officials of Arizona Spring Workshop on April 7 and 8, which will include a discussion on redistricting. e. Remain engaged and supportive of regional and state partnerships. The Town continues its cooperation with MAG and ADOT to reconstruct Shea Blvd. and provide walkways to various parts of the Town. In addition, staff has been collaborating with other smaller cities to address the threats to library support. The staff’s organization of the 1st Annual Collaboration Summit also aided in keeping the Town engaged in regional partnerships. Recently, the Town was successful in securing a partnership with Maricopa County Department of Transportation to resurface Shea Blvd. between Highway 87 and the Town Limits. This will be accomplished at no cost to the Town and will be coordinated with work that is slated for the intersection of Saguaro and Shea. The Town has also held a meeting with local and state education leaders/officials to identify potential higher education potentials in Fountain Hills. A meeting is scheduled now with officials in three other jurisdictions to discuss East Valley transportation needs and possibly identify a course of action with regard to encouraging the county and state to address these deficiencies. Economic development staff continues to remain engaged with Greater Phoenix Economic Council (GPEC), Arizona Commerce Authority (ACA), Arizona Association for Economic Development (AAED), International Council of Shopping Centers (ICSC), as well as with property owners and leasing agents, to create visibility for Fountain Hills and present opportunities for business locations. This has resulted in opportunities to present informational packages on Fountain Hills to companies seeking expansions. This has also provided staff opportunities to work directly with companies. Goal 5 Economic Vitality: Enrich our community by partnering with local and/or regional organizations or citizens to promote an economically sound and sustainable enviro nment in which to live, work, learn and play. Percent Complete: 80% a. Market the Town for business location and expansion. Retail Attraction: Retail attraction efforts continue. A two-prong approach is being used to attract retailers to the Fountain Hills market and fill space in vacant shopping centers: (1) direct contact with Page 7 of 14 retailers or their representatives; and (2) working with leasing agents of retail space in the Fountain Hills market. The Town attended the ICSC Southwest Idea Exchange in Scottsdale at the recommendation and request of local shopping center leasing agents. ICSC membership is made up of representatives of the retail real estate community. Connections were made with leasing agents and representatives of retailers and purchasers of distressed properties. This effort produced four strong leads for the Fountain Hills market, one of which produced an active project. Efforts continue to attract this retailer to the market, working in conjunction with a leasing agent of a local shopping center. Results Working on a continuous basis with leasing agents of three Fountain Hills properties resulted in:  Senor Taco receiving approval of concept plan for a second restaurant in Fountain Hills;  Fountain View Plaza (Quiznos anchored center) correcting deficient items and release of occupancy “hold” which allows new tenant occupancy of the plaza;  Little Caesars Pizza tenant improvement plans proceeding through the approval process and the opening of a 1,145 SF store in Fountain Hills Plaza (Bashas' anchored center). Business Attraction: Efforts to attract employers that bring quality jobs to Fountain Hills have moved forward. The strategy to achieve this goal entails working closely with economic development partners at GPEC, ACA, and AAED. The strategy also includes researching industry sectors to open opportunities to generate leads internally. Business attraction efforts have also included outreach and communication to owners and leasing agents of non-retail property in Fountain Hills. The direct communication has allowed information to be gathered and availability tracked on approximately 180,000 SF of property. Results Working with our economic development partners, along with property owners and real estate professionals, has resulted in submittal of four prospect packages to qualified leads:  Company in the healthcare industry - 3,000 to 5,000 SF of office and lab space; approximately 10 job to start and anticipated 25 jobs by year three; capital investment of $5M; four properties submitted.  Solar industry headquarters operation - 10,000 SF of office space; approximately eight jobs; capital investment of $250,000; average wage of $55,000; two properties submitted.  Company in the high tech/electronics industry seeking to locate R&D, sales and manufacturing operation - 25,000 SF for entire operation; approximately 75 jobs; submitted four properties for the R&D and sales office portion of the project.  Business services industry sector; call center seeking 4,000 to 6,000 SF of office space with a minimum of 30 parking spaces; approximately 45 jobs; submitted six properties. Internally generated lead resulted in one prospect package:  Medical industry sector; 800 to 1,500 SF of office/medical space for a chiropractic office; submitted six properties; made arrangements for client to see available office/medical space , as well as residential properties; client has narrowed property options to two properties. Page 8 of 14 Enhancing Local Business Vitality: Enhancing local business vitality has also been a focus area. Staff worked on supporting local business vitality through the Customer Loyalty Program. Results  Since June, there has been a 482% increase in filled customer loyalty cards (baseline is 38; currently have 221 filled loyalty cards in the program). Filled loyalty cards increased by 43% in the third quarter, growing from 155 to 221 cards at the end of March.  A total of 35 raffle prizes have been awarded to date, ten of which were awarded in the third quarter.  Marketing efforts for the program included increasing resident awareness of the program through advertisements in the Fountain Hills Times, MoneySaver coupon, posters and flyers in participating businesses, and program brochures included in the mailing of dog and business licenses. b. Enact land use regulations that encourage development in the downtown consistent the Downtown Vision Plan. Staff drafted a Planned Area Development (PAD) ordinance that will assist in the development of downtown parcels that are over five acres in size. This ordinance was approved by the Town Council in January. Staff revised the Town Center Commercial District (TCCD) regulations to allow for a more favorable mixed-use development pattern in the downtown area. Staff is also reviewing the C-2 District regulations in an effort to identify potential amendments that will encourage development downtown in accordance with the Downtown Area Specific Plan. Staff has received recommendations from Swaback Partners and the Urban Land Institute so far. Staff met with representatives of the Chamber of Commerce and BVAC for further input and discussion of possible regulatory modifications that could be proposed to Council which would create a more enticing environment for business location in the downtown area. Progress on this initiative, named “Project Vibrant,” includes:  The Planning and Zoning Commission created a subcommittee to work with staff to review and potentially revise the noise ordinance as it relates to outdoor entertainment uses;  The sign ordinance is being re-examined with an eye toward creating a downtown area sign district with regulations that will facilitate a more vibrant and interesting signage mix;  The ordinance regulating Temporary Use Permits is being examined for ways of streamlining this process; possibly making the permits administrative, over-the-counter permits, rather than requiring the current 10-day minimum process; and  Staff is working with some downtown merchants to allow the use of portions of the public sidewalk and median for entertainment, dining and other activities. c. Develop and issue a Request for Proposals to investigate the feasibility of public-private partnerships in the Lakeside District.  Contracted with Montgomery Engineering, a local engineering firm, to define the area of Fountain Park to be designated for conversion within the Lakeside District. A legal description and related maps were developed. The work was authorized on December 15, 2010. Documents were received on February 15, 2011.  Contracted with Montandan Farley Valuation Services on March 21 to appraise the newly defined area within the Lakeside District, as well as appraise the 46 acres of Ellman property designated as a future park site. The valuations will help determine if the newly designated parcel within the Page 9 of 14 Lakeside District can be converted for private use. Per the federal grant used to develop Fountain Park, the park is to be used for public outdoor recreation in perpetuity unless a conversion is granted. That requires acquisition of land of equal or greater value to be used for the same purpose. Appraisals are expected no later than April 25.  Completed application for conversion is expected to be submitted to Arizona State Parks in early May. d. Investigate opportunities to bring a college or other educational outlet, a movie theater/entertainment venue, and a hospital to Fountain Hills. Investigation was done to identify other communities in the Valley who have done recent studies to determine attraction opportunities for educational institutions and medical facilities. The purpose was to determine community strategies, costs, and findings which may assist in developing a Fountain Hills strategy. Two communities have been identified as having done recent studies: 1. The City of Peoria awarded a contract to conduct a comprehensive higher education recruitment initiative. The initiative was divided into five phases, with a cost of $100,000. We have requested and received a copy of Peoria’s Market and Feasibility Analysis for a higher educational institution. The Market Feasibility Analysis, among other things, identifies the site criteria for college campuses and outlines the evaluation process used to determine if a market exists for their educational offerings. The City of Peoria also awarded a contract to conduct a healthcare study to conceptualize the city’s short and long-term goals in the healthcare and biotech space, and perform a market analysis to understand the current healthcare and biotech landscape in Peoria. The market assessment has been completed and a presentation of findings presented. 2. The City of Mesa hired a consultant to conduct a healthcare feasibility study, which was divided into two phases. The first was to identify potential growth strategies by evaluating the need for additional healthcare services based on expected population growth and existing healthcare providers and assets. Phase two of the feasibility study analyzed the marketability of a specific site and provided a long-term healthcare strategy plan. The initial feasibility study cost $61,309, with an additional cost of $54,627 for a business development strategy. Both phases have a total cost of $115,936. The City of Mesa also recently completed a higher educational feasibility study. Additional information on the studies, findings and costs is being gathered. Notwithstanding the above, the Town hosted representatives from Maricopa Community Colleges on March 30 to discuss possible partnerships with the Town relative to bringing a higher education program/extension to Fountain Hills. At the meeting, we explained that our Strategic Plan had identified higher education opportunities as a critical component to quality of life. We stated also that our citizens have been very clear that they would like to see such a facility or partnership in Fountain Hills. Town officials in attendance included Mayor Jay Schlum, Councilmember Tait Elkie, Town Manager Rick Davis, Economic Development Administrator Lori Gary, and Community Services Director Mark Mayer. Fountain Hills Unified School District Superintendent Bill Myer was also in attendance and we discussed space utilization at the Learning Center, as well as the Community Center. In attendance from Maricopa Community Colleges were Governing Board Member Dana Saar, Chancellor Rufus Glasper, and Scottsdale Community College President Jan Gehler. All were encouraged by the potential for partnership. We will follow-up with Mr. Saar to identify a method for continuing the discussions and developing a partnership framework. e. Assemble a citizen Blue Ribbon Committee to develop a financial roadmap for the Town’s future. Staff received direction from Council to proceed with the feasibility study of a public safety district, as such formation would have a significant impact on the revenue structure of the Town. Staff Page 10 of 14 recommended that no action be taken on the formation of the Blue Ribbon Committee until the final presentation of findings relative to the public safety district. Staff has since concluded preliminary study of the public safety district idea and provided findings to the Council in executive session. Staff is currently working with the Mayor to establish a timetable and scope of work associated with a Blue Ribbon Committee. The Mayor has asked the Strategic Planning Advisory Commission to make a recommendation as to how the Town ought to proceed with the formation of such a committee. SPAC is currently working to develop the strategy. f. Prepare an Area Specific Plan for the Shea Boulevard corridor near Saguaro Boulevard, evaluating rezoning possibilities that would increase the inventory of commercially zoned land. Goal removed by Council. g. Partner with local and/or regional groups to participate in the Arizona Centennial. Councilmember Ginny Dickey and Community Services Director Mark Mayer are serving as committee co-chairs for this group. The full committee continues to meet as a group to discuss the local events that might be part of the Centennial Celebration. Currently, there are over 100 events on the list as potential local Centennial events. In addition, the group is working with the Ft. McDowell Yavapai Nation and has agreed to work cooperatively with the Tribe’s Centennial Committee. An update was provided to Council in January. A kickoff of the local Centennial Celebration was held on Sunday, February 13, and included the dedication of the new sculpture entitled Power of Thought in the courtyard by the Community Center. In addition, the State Centennial Commission’s Copper Chopper was displayed at the February Chamber Fair. Goal 6 Maintain and Improve Community Infrastructure: Enrich our community by synergizing with local or regional organizations to improve and preserve our valuable public improvements. Percent Complete: 75% a. Develop a fiscal plan to get us back on track with the pavement management plan. Staff has developed a 35-year strategy for a pavement management plan to bring deteriorated roadways back up to standards and into a sustainable management cycle. This strategy and the accompanying fiscal plan, if implemented, will provide a roadmap of how to best address our transportation infrastructure. Included in the FY2011-12 budget is a proposal to ask the voters to authorize a bond issue in the amount of $29.6M for the pavement program through the next ten years. Council has approved a bond election for November of 2011, and staff has/will make presentations to various citizen groups to present the facts regarding the proposed bond issue. b. Market Adopt-a-Street as an option to residents as well as businesses. Two articles have appeared in the AveNEWS in the last four months promoting Adopt-a-Street as available to individual residents. In addition, the Town Manager has met with the Adopt-a-Street administrator to clarify guidelines and policy associated with resident participation in Adopt-a-Street. c. Explore citizen satisfaction with Town services and infrastructure. Staff gathered sample citizen surveys from other municipalities and composed a draft citizen survey. The survey focuses on measuring customer satisfaction with Town services. The Manager has completed the second draft of a survey that is currently being executed. Early results showed that participation is heavy on the senior demographic. Staff is currently seeking to balance the survey participation through cooperation with HOAs and the Parent Teacher Organization. A link will be sent to Page 11 of 14 both groups in hopes of soliciting participation from a younger demographic. Thus far, over 1,000 people have participated, a response rate of nearly 25%. Survey results will be compiled and analyzed , and it is anticipated that a report will be provided to the Mayor and Council by the end of May. d. Evaluate our Town’s energy, technological, and connectivity potential. The Town has completed Level 2 Energy Audits on approximately 100,000 square feet of Town-owned buildings. The audits are part of the grant the Town received through the Arizona Commerce Department Energy Office. As part of these energy audits the Town will also be registering its Town - owned buildings in the EPA’s Energy Star “Portfolio Manger.” This is a free, web-based program that helps track and monitor energy consumption for each building. It also has the ability to recognize ways to save energy and help organizations obtain the nationally recognized “Energy Star” rating for each building. As a result of the audits, it had been determined that the Town would benefit the most by doing the following: updating our Energy Management System; installing five new separate mini-split AC units to service our IT server and telecommunications rooms; and conducting a lighting retrofit program in selected Town-owned buildings. After the new equipment is installed, the Town will be able to utilize the “Energy Star Portfolio Manager” program to track and monitor energy consumption for each of the buildings. In April, the Town Council will be asked to approve a contract to upgrade the Town’s Energy Management System. Goal 7 Public Safety, Health, and Welfare: Enrich our community by developing o r partnering on programs that encourage citizens to actively participate in creating a safe and healthy Town. Percent Complete: 80% a. In cooperation with local businesses, reintroduce a program rewarding helmet use by youths. The Fire Department, in concert with La Scala Creamery, offers ice cream coupons to youths who are observed wearing their helmet while riding a bicycle. As of the end of March, a total of 28 coupons have been distributed. b. Continue “Public Safety Day” and build in more elements related to provident living. The Public Safety Advisory Commission coordinated the 2011 Public Safety Day, which was held on Saturday, February 5, at Fountain Park. The event was a resounding success and commission members have already started to coordinate the February 2012 program. c. Work with the Maricopa County Sheriff’s Office to introduce a Safe House program in Fountain Hills. The Public Safety Advisory Commission is working with MCSO to implement a Community Safe Place program in concert with the Block Watch program. The concept is that specific locations in the community will be designated as a safe place for children and/or young adults to seek help when they feel threatened. This program will likely continue through next fiscal year. d. Hold a “Community Health and Wellness Fair” in the spring at the Community Center. Funds for this program were eliminated from the proposed original budget due to anticipated budget revenue shortfalls. Alternatives are currently being discussed and advice will be sought from Council in February. e. Actively participate with the Fountain Hills Youth Substance Abuse Prevention Coalition to reduce substance abuse in Fountain Hills. Staff met with the Coalition coordinator on October 7, 2010 to begin development of strategies and identify potential collaborative efforts. Meanwhile, the administrative policy addressing Channel 11 has been revisited to facilitate the cable casting of coalition informational meetings. Staff has met with coalition leaders to coordinate a legislative response to the passage of Prop. 203. On January 6, the Page 12 of 14 Council approved “Town of Fountain Hills Zoning Ordinance Chapter 24 - Medical Marijuana Regulations.” Staff has continued to be active with the Coalition on various issues, including the High School Prom at the Radisson at Ft. McDowell, and the potential use of various strategies to combat possible substance abuse around that event. In addition, volunteers from the organization were very helpful in getting the word around regarding our recent Middle School Madness events for local youths held at the Community Center. Goal 8 Recreational Opportunities and Amenities: Enrich our community by developing programs or empowering local organizations or citizens to create and promote activities/events and venues for all age groups. Percent Complete: 90% a. Develop an urban trail system master plan including connectivity between parks and other activity centers. Development Services staff has held numerous meetings with Community Services staff, as well as the Town Manager, in order to identify and coordinate the Town’s current and potential urban trail networks. Staff has developed a draft urban trail master plan and is currently compiling the additional trail identification, e.g., difficulty level, and type (walking, biking, etc,). The plan was presented at Council’s Annual Planning Retreat on October 28th. This plan designates routes or circuits utilizing existing facilities and infrastructure. The objectives of the urban trail master plan are (1) encourage healthy recreational choices that increase physical activity; (2) encourage citizen use of trails and walkways; (3) make optimal use of existing bike lanes, sidewalks, and trails; and (4) connect points of interest with non-motorized transportation routes. The FY2011-12 budget will propose the marketing and trail improvements. b. Begin to develop and present programs for 5-12 grade students at the Community Center in cooperation with the Boys and Girls Club. Activities for grades 5-12 at the Community Center began earlier this fall with an interactive computer games vendor at the facility. More effort was made to program for and attract middle school age youths to these events. This approach has been working, as more than 150 youths participated in the most recent event, Middle School Madness, at the Community Center. c. Develop and begin implementing a plan for making trails more visible and better used by residents. A series of maps has been developed that shows all of the trails in the developed portions of Town, including the Preserve and the ones adjacent to Fountain Park. In addition, a second map has been developed that shows not only the trails in Town but those in the adjacent McDowell Mountain Regional Park and in Scottsdale Sonoran Preserve. These maps are on the Town’s website and printed copies are available on the Town kiosks. Lastly, the Town’s Trails and Preserve page on the website was updated with additional information. A series of maps has been developed that shows all of the trails in the developed portions of Town, including the Preserve and the ones adjacent to Fountain Park. In addition, a second map has been developed that shows not only the trails in Town but those in the adjacent McDowell Mountain Regional Park and in Scottsdale Sonoran Preserve. These maps are on the Town’s website and printed copies are available on the Town kiosks. In addition, the Town’s Trails and Preserve page on the website has been updated with additional information. Lastly, a series of themed hikes into the Preserve are again being planned for later this winter and spring. The themed hikes have proven popular. This season’s hike series began in early January and continued through early April. Page 13 of 14 OTHER ACCOMPLISHMENTS  Staff participates in the grade school’s annual science night by presenting educational material to students and family members on the importance of stormwater pollution prevention and recycling.  A series of themed guided hikes are being held in the Preserve this year and attendance for these hikes has been very good. The themed hikes are led by volunteers who are knowledgeable on various topics.  The McDowell Mountain Preservation Commission staffed a booth at both of the fairs that are hosted by the Chamber of Commerce. Information regarding access to the Preserve and its trails was distributed to the public.  Staff coordinated a paper shredding event in the fall of 2010 and will hold another paper shredding event in April of 2011 in conjunction with an electronics recycling event.  Development Services staff has meet with representatives from the City of Scottsdale to discuss the possibility of Scottsdale providing emergency and on-call services related to traffic signal maintenance through an Intergovernmental Agreement.  Approval was given to provide crack sealing and an overlay to the tennis courts and basketball courts at Golden Eagle Park and to the two sets of pickleball courts at the High School. Work is to be completed before the end of the fiscal year.  Council approved a contingency fund transfer to replace inefficient pumps in the Physical Plant and air handler heating coils at the Community Center and Library.  Fire Chief Scott LaGreca has discussed with Mr. Bob Couture, Fountain Hills High School’s Career and Technical Education Department, the possibility of producing a Public Safety Announcement on bike/helmet safety and is in the process of reviewing the past program for lessons learned in order to improve and reintroduce the program. A grant was submitted to purchase equipment to assist the School District with the goal of Channel 99 going operational. This will allow the Fire Department/Town to have the High School produce PSAs to be aired on Channels 11 and 99.  Senior Services hosted a number of classes and seminars promoting health and welfare issues including the following: o Dining for Wellness o How Medicines Work o Heart Attack Awareness o Sleep Necessity and Disorders o Keeping Your Bones Healthy o Various other educational seminars  Updating trail maps for the Preserve.  Installation of trail signage in the Preserve.  Staff is working with McDowell Mountain Preservation Commission on the possibility of adding street signage to better direct people to the Eagle Nest access to our trail system in the Preserve. Page 14 of 14  Installing trail maps that can be downloaded on the Town’s website, and making copies of maps available at the Town Hall and Community Center front desks and kiosks.  Working with our Sonoran Conservancy counterparts in Scottsdale to create a link to the trail system through our Preserve.  The Community Services Department reassumed the responsibility from the Chamber of Commerce for the St. Patrick’s Day event. Despite a limited budget for dye only and a short timeframe to plan, the event was heavily attended. The Town partnered with the AmVets and the VFW to hold the event.  The recent professional disc golf event and the newly created public event that took place in Fountain Park post event, with music and various food and beverage items, was also well attended for a first time event.  The Fountain Hills Botanical Garden Society has now created a second looped trail in the Desert Botanical Garden. Signage and benches are being added to the trail, which extends up the site past the vintage dam on the site. Maps of the site for users and the map in the trailhead kiosk have been updated and are showing the new loop.  The new event, Mountain to Fountain, was partially coordinated through the Community Services Department, including the concluding public event which included music, food and beverage. There were almost 900 participants in the race. The Town partnered with the race club that ran the event, AmVets, VFW and Kiwanis for the after-party.