HomeMy WebLinkAboutPZ.2010.1014.Minutes TOWN OF FOUNTAIN HILLS
st.. MINUTES OF THE SPECIAL JOINT SESSION OF THE FOUNTAIN
HILLS TOWN COUNCIL AND PLANNING AND ZONING COMMISSION
AND REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
OCTOBER 14, 2010
Mayor Jay Schlum called the meeting to order at 5:30 p.m.
TOWN COUNCIL ROLL CALL:
Councilmember Cassie Hansen present
Councilmember Henry Leger present
Vice-Mayor Dennis Brown absent
Councilmember Ginny Dickey present
Councilmember Dennis Contino present
Mayor Jay Schlum present
Councilmember Tait A. Elkie present
Town Manager Rick Davis present
Attorney Christopher Schmaltz present by telephone conference
PLANNING & ZONING ROLL CALL:
Vice-Chairman Lloyd Pew present
Commissioner Cecil Yates absent
Commissioner Angela Strohan present
Commissioner Richard Holper present
Commissioner Richard Turner present
Commissioner Jeff Mangels absent
Commissioner Stan Connick present
Town Councilmembers of the Town of Fountain Hills attended either in person or by telephone
conference call, if available.
Planning and Zoning Commission Vice-Chairman Lloyd Pew introduced the newly appointed P
& Z Commissioners Stan Connick, Richard Holper, Angela Strohan, and Richard Turner.
Vice-Chairman Lloyd Pew opened the discussion and asked for participation and discussion
regarding the 10 recommendations made by ULI for implementing the Downtown Plan.
ITEM# 1- Discussion of the Downtown Vision Plan: (See exhibit "A")
Mayor Jay Schlum gave background information to serve as supporting material on the recent
visit from the Urban Land Institute and Downtown Area Specific.
Page 1 of 7
Councilmember Tait A. Elkie stated he would like the Planning and Zoning Commission to take
a look at a long range plan to develop the downtown area infrastructure so interested businesses
would be receptive to opening their business in the Downtown area. Councilmember Elkie
would like to see such a plan submitted to the Town Council.
Councilmember Henry Leger welcomed the new members of the Planning and Zoning
Commission. Councilmember Leger stated that the Planning and Zoning Commission could
help create the right environment for development.
The Town Council members and the Planning and Zoning Commissioners engaged in a
discussion relating to each of the 10 key recommendations from the ULI AzTAP "Implementing
the Downtown Plan dated September 1, 2010".
Mayor Jay Schlum asked Town Manager Richard Davis to give his comments on the retail gaps
missing in Town. Mr. Davis explained that the Town's Economic Development Coordinator
was working with local retail/shopping centers to market vacancies in businesses identified as
being under represented in Town. Mr. Davis explained that staff was including the Avenue of
the Fountains and Lakeside areas. Mr. Davis told the group that an outreach to the current
business owners, leasing agents, and managers was being made by Town Staff.
Councilmember Cassie Hansen remarked that improvements/upgrades to Saguaro Boulevard
with additional streetscape and curb appeal would make the Town more attractive to businesses
and developers.
•
Planning and Zoning Vice-Chairman Lloyd Pew stated that item number five, "Toolbox", would
be an area that the Planning and Zoning Commission could be involved with in the process.
Rick Davis was asked to update the group on the Lakeside District. Mr. Davis explained that an
application for a re-use of part of the park was being completed and would be submitted by
December 2010, for consideration. Mr. Davis stated that the town would utilize approximately 8
acres for public use through a possible public/private partnership. Options would be a venue,
parking use, or some commercial development. Mr. Davis added that the body granting
permission will require an exchange of park area from another location, possibly the future
Fountain Hills Investment, LLC aka Ellman property.
Town Councilmember Tait Elkie requested that the Commission provide the Town Council with
a road map on future downtown development along with a report on how the existing businesses
will mesh with new development. He would also like a report on possible impacts to the
residents. Additionally Councilmember Elkie requested the Town's sign ordinance be revisited
by the Commission and that the Commission take into consideration the state of the economy
and hopefully consider making this ordinance more business friendly.
Mayor Schlum pointed out that banners and the business sign ordinance will be part of the
Council Retreat discussion. He added that issues expressed have been the frequency of use of
banners and the process requested from of the businesses to request a permit.
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Vice-Chairman Lloyd Pew supported the Commission revisiting Chapter 6 of the Zoning
Ordinance.
Item # 2 — Discussion of the Noise Ordinance and revisions being considered by the
Planning and Zoning Subcommittee:
Planning and Zoning Vice-Chairman Lloyd Pew gave a background and update on what the
Noise Regulation Subcommittee was attempting to accomplish by the creation of a new
ordinance on noise. Vice-Chairman Pew pointed out the challenges the subcommittee was facing
with technical and zoning issues as well as residential complaint levels involving the business
area.
Vice-Chairman Pew explained that defining the reasonable sound level for residential along with
the need to encourage a vibrant downtown was very difficult to determine. The Subcommittee
also recognizes the need for the ordinance to be easily enforced. Vice-Chairman Pew listed a
few other complications the subcommittee was dealing with as follows:
• Complaint driven only.
• Penalties.
• Remove from other areas in the Zoning Ordinance and Town Code and place in one
central location.
• Officers following up on complaints without expensive equipment and further training.
Councilmember Cassie Hansen suggested amp levels by Zoning Districts and then distinguishing
between day and night readings. Vice-Chairman explained that this direction would be almost
impossible since enforcement officers would have to know the entire town's zoning districts;
where they began and ended. Vice-Chairman Pew also explained that defining the level of 'too
loud'was an issue and one reason was because noise travels differently in areas such as the lake
area, open areas, across washes, etc.
Councilmember Tait A. Elkie suggested a possible set time which would be easily interpreted.
Vice-Chairman Pew remarked the ordinance could be time dependent and understood the
businesses needed to know what was expected of them.
Councilmember Ginny Dickey asked if the ordinance was removed from the Zoning Ordinance
would a continuing noise violation in a residential area be treated equally to other area violations.
Councilmember Dickey suggested the subcommittee take into consideration the area and the
reason why someone was living in that section of town such as a mixed use development and
then distinguish from an area previously built out and used to their surrounding areas.
Mayor Schlum stated that besides a few complaints, the town did not currently have a problem
with noise violations and the complaints received have been resolved between the individual
businesses,residents and the officers that handle those types of calls.
Page 3 of 7
Item #3 —Planning and Zoning Vice-Chairman asked for a Motion to adjourn. Councilmember
Henry Leger made the MOTION to adjourn and Councilmember Tait A. Elkie SECONDED
and the MOTION CARRIED (11-0), by those present.
The meeting adjourned at 6:33 p.m.
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
OCTOBER 14,2010
Vice-Chairman Lloyd Pew opened the regular meeting of the Planning and Zoning Commission at 6:37
p.m. followed by the Pledge of Allegiance and a moment of silence.
Present for the meeting were the following members of the Fountain Hills Planning and Zoning
Commission: Vice-Chairman Lloyd Pew, Commissioners Stan Connick, Richard Holper, Angela
Strohan, and Richard Turner. Commissioners Cecil Yates and Jeff Mangels were unable to attend the
meeting. Also present were Director of Development Services Paul Mood, Senior Planner Robert
Rodgers, Planner Gene Slechta,and Executive Assistant and Recorder of the Minutes Janice Baxter.
ROLL CALL:
Vice-Chairman Lloyd Pew present
Commissioner Stan Connick present
Commissioner Richard Holper present
Commissioner Angela Strohan present
Commissioner Richard Turner present
Commissioner Jeff Mangels absent
Commissioner Cecil Yates absent
Vice-Chairman Lloyd Pew requested that the Commission postpone the nomination and election of a
Chairman and Vice-Chairman for a one-year term beginning October 14, 2010 through October 13, 2010,
until our next Commission meeting due to the absence of Commissioners Yates and Mangels.
Commissioner Richard Turner made a MOTION to table this action until the next scheduled Planning
and Zoning Commission meeting. Commissioner Richard Holper SECONDED. A voice vote was taken
and the MOTION CARRIED 5-0,by those present.
CALL TO THE PUBLIC
NO ONE CAME FORWARD.
Page 4 of 7
REGULAR AGENDA
AGENDA ITEM #1 — CONSIDERATION of APPROVING the Planning and Zoning Commission
Regular Meeting Minutes from AUGUST 26,2010.
Commissioner Richard Turner MOVED to approve the meeting minutes from the August 26, 2010,
Planning and Zoning Commission Meeting, as presented. Commissioner Angela Strohan SECONDED.
A roll call vote was taken and the MOTION CARRIED 4-0,by those present.
Vice-Chairman Lloyd Pew aye
Commissioner Stan Connick aye
Commissioner Richard Holper abstained
Commissioner Angela Strohan aye
Commissioner Richard Turner aye
AGENDA ITEM #2 — CONSIDERATION of CANCELLING the regularly scheduled Planning and
Zoning meetings dated November 11, 25, and December 23,2010,due to the holidays.
Vice-Chairman Pew asked for any discussion between the Commissioners. No discussion was requested.
Commissioner Angela Strohan MOVED to approve the cancellation of the Commission's regularly
scheduled meetings dated November 11, 25, and December 23, 2010, due to the holidays. Commissioner
Richard Turner SECONDED. A voice vote was taken and the MOTION CARRIED 5-0.
AGENDA ITEM #3 - COMMISSION DISCUSSION/REQUEST FOR RESEARCH to the Planning
and Zoning Administrator. Items listed below are related only to the propriety of(i) placing such items
on a future agenda for action or(ii) determining if a majority of Commissioners wish to request staff to
conduct further research and report back to the Commission.
None Received.
AGENDA ITEM#4-REPORT from the Senior Planner of Planning and Zoning.
Robert Rodgers Senior Planner informed the Commission that staff would be presenting the Tract
Housing Ordinance to the Town Council with a public hearing and consideration on Thursday, October
21, 2010.
Mr. Rodgers also informed the Commissioners that the Board of Adjustment would be requesting
applications for four openings on the Board; three would be 2-year terms and one term would be held for
1-year to complete the seat vacated by Commissioner Angela Strohan who recently was appointed to the
Planning and Zoning Commission. Please have any possible candidates contact Janice for an application.
Mr. Rodgers pointed out that the Midfirst Bank located in the Safeway Plaza was holding an open house
this week-end; Target was hosting a Shred a Thon on Wednesday, October 27, 2010, involving paper
shedding and electronics recycling.
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Page 5 of 7
Mr. Rodgers explained that the noise subcommittee had vacancies and invited the newly appointed
Commissioners to participate, if possible. Staff would provide the new members with documents from
the previous subcommittee meetings. Vice-Chairman Pew requested that Commissioners who decided to
join the Subcommittee should contact Janice.
Mr. Rodgers stated that Vice-Mayor Dennis Brown requested that he notify the Commission that the
original Crestview Subdivision and Firerock Development Agreements had expired and there may be
concerns with the development of buildable lots and the issue may be brought to the Commissioners
attention. Mr. Rodgers informed the Commission that the Development Agreements for Crestview
Subdivision and Firerock had expired and their 10-year agreements with the Town were no longer in
effect.
Vice-Chairman Pew asked Mr. Rodgers how the expirations would affect new builds in those areas. Mr.
Rodgers explained that new builds must build under the current Building Codes and current Ordinances
and some of the lots had hillside protection issues. Mr. Rodgers informed the Commission that
Crestview's agreement expired in 2009 and Firerock early 2010.
AGENDA ITEM#5-SUMMARY OF COMMISSION REQUESTS
No requests were made
AGENDA ITEM#6-ADJOURNMENT.
Commissioner Richard Turner MOVED to adjourn and Commissioner Angela Strohan SECONDED the
MOTION. The MOTION CARRIED(5-0),by those present.
Vice-Chairman Lloyd Pew aye
Commissioner Stan Connick aye
Commissioner Richard Holper aye
Commissioner Angela Strohan aye
Commissioner Richard Turner aye
The meeting ADJOURNED at 6:49 p.m.
FOUNTAIN HILLS PLANNING&ZONING COMMISSION
BY: J ATTEST:
Vice- hairman Lloyd Pew Jani Baxter,Recorder of the Minutes
CERTIFICATION
Page 6 of 7
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Fountain Hills Planning and Zoning Commission held in the Town Council Chambers on the 14th day of
October 2010. I further certify that the meeting was duly called and that a quorum was present.
Dated this 14th day of October 2010
ice Baxter,Recorder of the Minutes
411>
411)
Page 7 of 7
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