HomeMy WebLinkAboutC2022-041 - Quantum Leap Productions1
Contract No. 2022-041
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
QUANTUM LEAP PRODUCTIONS, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into as
of November 1, 2021, between the Town of Fountain Hills, an Arizona municipal corporation (the
“Town”) and Quantum Leap Productions, Inc., a(n) Arizona corporation (the “Vendor”).
RECITALS
A. The Town issued a Request for Proposals, RFP No. 2022-007 Video
Production/Editing (the “RFP”), a copy of which is on file with the Town and incorporated herein
by reference, seeking proposals from vendors interested in providing professional services
consisting of video production & editing (the “Services”).
B. The Vendor responded to the RFP by submitting a proposal (the “Proposal”),
attached hereto as Exhibit A and incorporated herein by reference.
C. The Town desires to enter into an Agreement with the Vendor to perform the
Services, as set forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Vendor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set forth
above and shall remain in full force and effect until October 31, 2022 (the “Initial Term”), unless
terminated as otherwise provided in this Agreement. After the expiration of the Initial Term, this
Agreement may be renewed for up four successive one-year terms (the “Renewal Term”) if (i) it
is deemed in the best interests of the Town, subject to availability and appropriation of funds for
renewal, (ii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor
requests, in writing, to extend this Agreement for an additional one-year term and (iii) the Town
approves the additional one-year term in writing (including any price adjustments approved as part
of this Agreement), as evidenced by the Town Manager’s signature thereon, which approval may
be withheld by the Town for any reason. The Vendor’s failure to seek a renewal of this Agreement
shall cause this Agreement to terminate at the end of the then-current term of this Agreement;
provided, however, that the Town may, at its discretion and with the agreement of the Vendor,
elect to waive this requirement and renew this Agreement. The Initial Term and the Renewal Term
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are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this
Agreement shall remain in full force and effect.
2. Scope of Work. This is an indefinite quantity and indefinite delivery Agreement
for Services as previously set forth herein. Services shall only be provided when the Town
identifies a need and proper authorization and documentation have been approved. For project(s)
determined by the Town to be appropriate for this Agreement, the Vendor shall provide the
Services to the Town on an as-required basis relating to the specific Services as may be agreed
upon between the parties in writing, in the form of a written acknowledgment between the parties
describing the Services to be provided (each, a “Work Order”). Each Work Order issued for
Services pursuant to this Agreement shall be (i) in the form provided and approved by the Town
for the Services, (ii) contain a reference to this Agreement and (iii) be attached to hereto as Exhibit
B and incorporated herein by reference. By signing this Agreement, Vendor acknowledges and
agrees that Work Order(s) containing unauthorized exceptions, conditions, limitations, or
provisions in conflict with the terms of this Agreement, other than Town's project-specific
requirements, are hereby expressly declared void and shall be of no force and effect. The Town
does not guarantee any minimum or maximum amount of Services will be requested under this
Agreement.
3. Compensation. The Town shall pay the Vendor an aggregate amount not to exceed
$50,000 at the rates set forth in the Fee Proposal attached hereto as Exhibit A and incorporated
herein by reference. The aggregate, including all renewal terms, shall not exceed $50,000 in any
case unless the Agreement is affirmed and ratified via an executed amendment. All remaining
terms and conditions of the Agreement shall remain in full force and effect.
4. Payments. The Town shall pay the Vendor monthly (and the Vendor shall invoice
the Town monthly), based upon work performed and completed to date, and upon submission and
approval of invoices. All invoices shall document and itemize all work completed to date. Each
invoice statement shall include a record of time expended and work performed in sufficient detail
to justify payment. This Agreement must be referenced on all invoices.
5. Documents. All documents, including any intellectual property rights thereto,
prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town.
6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable
of and devoted to the successful performance of the Services under this Agreement. Vendor agrees
to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to
hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement
of the Services to be performed under this Agreement, key personnel shall not be removed or
replaced without prior written notice to the Town. If key personnel are not available to perform
the Services for a continuous period exceeding 30 calendar days, or are expected to devote
substantially less effort to the Services than initially anticipated, Vendor shall immediately notify
the Town of same and shall, subject to the concurrence of the Town, replace such personnel with
personnel possessing substantially equal ability and qualifications.
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7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by
the Town at reasonable times during Vendor’s performance. The Vendor shall provide and
maintain a self-inspection system that is acceptable to the Town.
8. Licenses; Materials. Vendor shall maintain in current status all federal, state and
local licenses and permits required for the operation of the business conducted by the Vendor. The
Town has no obligation to provide Vendor, its employees or subcontractors any business
registrations or licenses required to perform the specific services set forth in this Agreement. The
Town has no obligation to provide tools, equipment or material to Vendor.
9. Performance Warranty. Vendor warrants that the Services rendered will conform
to the requirements of this Agreement and with the care and skill ordinarily used by members of
the same profession practicing under similar circumstances at the same time and in the same
locality.
10. Indemnification. To the fullest extent permitted by law, the Vendor shall
indemnify, defend and hold harmless the Town and each council member, officer, employee or
agent thereof (the Town and any such person being herein called an “Indemnified Party”), for,
from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but
not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to
which any such Indemnified Party may become subject, under any theory of liability whatsoever
(“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are
caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions,
breach of contract, in connection with the work or services of the Vendor, its officers, employees,
agents, or any tier of subcontractor in the performance of this Agreement. The amount and type
of insurance coverage requirements set forth below will in no way be construed as limiting the
scope of the indemnity in this Section.
11. Insurance.
11.1 General.
A. Insurer Qualifications. Without limiting any obligations or
liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter
stipulated minimum insurance with insurance companies authorized to do business in the
State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best,
Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to
maintain insurance as specified herein may result in termination of this Agreement at the
Town’s option.
B. No Representation of Coverage Adequacy. By requiring insurance
herein, the Town does not represent that coverage and limits will be adequate to protect
Vendor. The Town reserves the right to review any and all of the insurance policies and/or
endorsements cited in this Agreement but has no obligation to do so. Failure to demand
such evidence of full compliance with the insurance requirements set forth in this
Agreement or failure to identify any insurance deficiency shall not relieve Vendor from,
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nor be construed or deemed a waiver of, its obligation to maintain the required insurance
at all times during the performance of this Agreement.
C. Additional Insured. All insurance coverage, except Workers’
Compensation insurance and Professional Liability insurance, if applicable, shall name, to
the fullest extent permitted by law for claims arising out of the performance of this
Agreement, the Town, its agents, representatives, officers, directors, officials and
employees as Additional Insured as specified under the respective coverage sections of this
Agreement.
D. Coverage Term. All insurance required herein shall be maintained
in full force and effect until all work or services required to be performed under the terms
of this Agreement are satisfactorily performed, completed and formally accepted by the
Town, unless specified otherwise in this Agreement.
E. Primary Insurance. Vendor’s insurance shall be primary insurance
with respect to performance of this Agreement and in the protection of the Town as an
Additional Insured.
F. Claims Made. In the event any insurance policies required by this
Agreement are written on a “claims made” basis, coverage shall extend, either by keeping
coverage in force or purchasing an extended reporting option, for three years past
completion and acceptance of the services. Such continuing coverage shall be evidenced
by submission of annual Certificates of Insurance citing applicable coverage is in force and
contains the provisions as required herein for the three-year period.
G. Waiver. All policies, except for Professional Liability, including
Workers’ Compensation insurance, shall contain a waiver of rights of recovery
(subrogation) against the Town, its agents, representatives, officials, officers and
employees for any claims arising out of the work or services of Vendor. Vendor shall
arrange to have such subrogation waivers incorporated into each policy via formal written
endorsement thereto.
H. Policy Deductibles and/or Self-Insured Retentions. The policies set
forth in these requirements may provide coverage that contains deductibles or self-insured
retention amounts. Such deductibles or self-insured retention shall not be applicable with
respect to the policy limits provided to the Town. Vendor shall be solely responsible for
any such deductible or self-insured retention amount.
I. Use of Subcontractors. If any work under this Agreement is
subcontracted in any way, Vendor shall execute written agreements with its subcontractors
containing the indemnification provisions set forth in this Agreement and insurance
requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible
for executing any agreements with its subcontractors and obtaining certificates of insurance
verifying the insurance requirements.
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J. Evidence of Insurance. Prior to commencing any work or services
under this Agreement, Vendor will provide the Town with suitable evidence of insurance
in the form of certificates of insurance and a copy of the declaration page(s) of the insurance
policies as required by this Agreement, issued by Vendor’s insurance insurer(s) as evidence
that policies are placed with acceptable insurers as specified herein and provide the
required coverages, conditions and limits of coverage specified in this Agreement and that
such coverage and provisions are in full force and effect. Confidential information such as
the policy premium may be redacted from the declaration page(s) of each insurance policy,
provided that such redactions do not alter any of the information required by this
Agreement. The Town shall reasonably rely upon the certificates of insurance and
declaration page(s) of the insurance policies as evidence of coverage but such acceptance
and reliance shall not waive or alter in any way the insurance requirements or obligations
of this Agreement. If any of the policies required by this Agreement expire during the life
of this Agreement, it shall be Vendor’s responsibility to forward renewal certificates and
declaration page(s) to the Town 30 days prior to the expiration date. All certificates of
insurance and declarations required by this Agreement shall be identified by referencing
the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed
for all certificates or declarations received without the appropriate RFP number and title or
a reference to this Agreement, as applicable. Additionally, certificates of insurance and
declaration page(s) of the insurance policies submitted without referencing the appropriate
RFP number and title or a reference to this Agreement, as applicable, will be subject to
rejection and may be returned or discarded. Certificates of insurance and declaration
page(s) shall specifically include the following provisions:
(1) The Town, its agents, representatives, officers, directors,
officials and employees are Additional Insureds as follows:
(a) Commercial General Liability – Under Insurance
Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent.
(b) Auto Liability – Under ISO Form CA 20 48 or
equivalent.
(c) Excess Liability – Follow Form to underlying
insurance.
(2) Vendor’s insurance shall be primary insurance with respect
to performance of this Agreement.
(3) All policies, except for Professional Liability, including
Workers’ Compensation, waive rights of recovery (subrogation) against Town, its
agents, representatives, officers, officials and employees for any claims arising out
of work or services performed by Vendor under this Agreement.
(4) ACORD certificate of insurance form 25 (2014/01) is
preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the
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phrases in the cancellation provision “endeavor to” and “but failure to mail such
notice shall impose no obligation or liability of any kind upon the company, its
agents or representatives” shall be deleted. Certificate forms other than ACORD
form shall have similar restrictive language deleted.
11.2 Required Insurance Coverage.
A. Commercial General Liability. Vendor shall maintain “occurrence”
form Commercial General Liability insurance with an unimpaired limit of not less than
$1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual
Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury. Coverage under the policy will be at
least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not
limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims
arising out of the performance of this Agreement, the Town, its agents, representatives,
officers, officials and employees shall be cited as an Additional Insured under ISO,
Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or
equivalent, which shall read “Who is an Insured (Section II) is amended to include as an
insured the person or organization shown in the Schedule, but only with respect to liability
arising out of “your work” for that insured by or for you.” If any Excess insurance is
utilized to fulfill the requirements of this subsection, such Excess insurance shall be
“follow form” equal or broader in coverage scope than underlying insurance.
B. Vehicle Liability. Vendor shall maintain Business Automobile
Liability insurance with a limit of $1,000,000 each occurrence on Vendor’s owned, hired
and non-owned vehicles assigned to or used in the performance of the Vendor’s work or
services under this Agreement. Coverage will be at least as broad as ISO coverage code
“1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent
allowed by law, for claims arising out of the performance of this Agreement, the Town, its
agents, representatives, officers, directors, officials and employees shall be cited as an
Additional Insured under ISO Business Auto policy Designated Insured Endorsement form
CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of
this subsection, such Excess insurance shall be “follow form” equal or broader in coverage
scope than underlying insurance.
C. Professional Liability. If this Agreement is the subject of any
professional services or work, or if the Vendor engages in any professional services or
work in any way related to performing the work under this Agreement, the Vendor shall
maintain Professional Liability insurance covering negligent errors and omissions arising
out of the Services performed by the Vendor, or anyone employed by the Vendor, or
anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally
liable, with an unimpaired liability insurance limit of $2,000,000 each claim and
$2,000,000 annual aggregate.
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D. Workers’ Compensation Insurance. Vendor shall maintain
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction over Vendor’s employees engaged in the performance of work
or services under this Agreement and shall also maintain Employers Liability Insurance of
not less than $500,000 for each accident, $500,000 disease for each employee and
$1,000,000 disease policy limit.
11.3 Cancellation and Expiration Notice. Insurance required herein shall not
expire, be canceled, or be materially changed without 30 days’ prior written notice to the Town.
12. Termination; Cancellation.
12.1 For Town’s Convenience. This Agreement is for the convenience of the
Town and, as such, may be terminated without cause after receipt by Vendor of written notice by
the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services
performed to the termination date.
12.2 For Cause. If either party fails to perform any obligation pursuant to this
Agreement and such party fails to cure its nonperformance within 30 days after notice of
nonperformance is given by the non-defaulting party, such party will be in default. In the event of
such default, the non-defaulting party may terminate this Agreement immediately for cause and
will have all remedies that are available to it at law or in equity including, without limitation, the
remedy of specific performance. If the nature of the defaulting party’s nonperformance is such
that it cannot reasonably be cured within 30 days, then the defaulting party will have such
additional periods of time as may be reasonably necessary under the circumstances, provided the
defaulting party immediately (A) provides written notice to the non-defaulting party and (B)
commences to cure its nonperformance and thereafter diligently continues to completion the cure
of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of
such termination for cause, payment shall be made by the Town to the Vendor for the undisputed
portion of its fee due as of the termination date.
12.3 Due to Work Stoppage. This Agreement may be terminated by the Town
upon 30 days’ written notice to Vendor in the event that the Services are permanently abandoned.
In the event of such termination due to work stoppage, payment shall be made by the Town to the
Vendor for the undisputed portion of its fee due as of the termination date.
12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ.
REV. STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations
by the Town or any of its departments or agencies if any person significantly involved in initiating,
negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its
departments or agencies is, at any time while this Agreement or any extension of this Agreement
is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any
other party of this Agreement with respect to the subject matter of this Agreement.
12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this
Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future
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employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent
or representative of the Vendor to any officer, agent or employee of the Town for the purpose of
securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this
provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and
withhold from the Vendor an amount equal to 150% of the gratuity.
12.6 Agreement Subject to Appropriation. This Agreement is subject to the
provisions of ARIZ. CONST. ART. IX, § 5 and ARIZ. REV. STAT. § 42-17106. The provisions of
this Agreement for payment of funds by the Town shall be effective when funds are appropriated
for purposes of this Agreement and are actually available for payment. The Town shall be the sole
judge and authority in determining the availability of funds under this Agreement and the Town
shall keep the Vendor fully informed as to the availability of funds for this Agreement. The
obligation of the Town to make any payment pursuant to this Agreement is a current expense of
the Town, payable exclusively from such annual appropriations, and is not a general obligation or
indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the
amounts as set forth in this Agreement during any immediately succeeding fiscal year, this
Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall
be relieved of any subsequent obligation under this Agreement.
13. Miscellaneous.
13.1 Independent Contractor. It is clearly understood that each party will act in
its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the
other. An employee or agent of one party shall not be deemed or construed to be the employee or
agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the
Services provided under this Agreement are being provided as an independent contractor, not as
an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to
workers’ compensation benefits from the Town. The Town does not have the authority to
supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and
not the Town, shall determine the time of its performance of the services provided under this
Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit
A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing
its profession elsewhere. Town and Vendor do not intend to nor will they combine business
operations under this Agreement.
13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of
the State of Arizona and suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all
times during the performance of its duties under this Agreement ensure that it and any person for
whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations,
ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A)
existing and future Town and County ordinances and regulations; (B) existing and future State and
Federal laws; and (C) existing and future Occupational Safety and Health Administration
standards.
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13.4 Amendments. This Agreement may be modified only by a written
amendment signed by persons duly authorized to enter into contracts on behalf of the Town and
the Vendor.
13.5 Provisions Required by Law. Each and every provision of law and any
clause required by law to be in this Agreement will be read and enforced as though it were included
herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly
inserted, then upon the application of either party, this Agreement will promptly be physically
amended to make such insertion or correction.
13.6 Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of this Agreement which may remain in effect without
the invalid provision or application.
13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement
represents the entire agreement of the parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and
superseded by this Agreement. No representations, warranties, inducements or oral agreements
have been made by any of the parties except as expressly set forth herein, or in any other
contemporaneous written agreement executed for the purposes of carrying out the provisions of
this Agreement. This Agreement shall be construed and interpreted according to its plain meaning,
and no presumption shall be deemed to apply in favor of, or against the party drafting this
Agreement. The parties acknowledge and agree that each has had the opportunity to seek and
utilize legal counsel in the drafting of, review of, and entry into this Agreement.
13.8 Assignment; Delegation. No right or interest in this Agreement shall be
assigned or delegated by Vendor without prior, written permission of the Town, signed by the
Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision
shall be a breach of this Agreement by Vendor.
13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any
other party to furnish any of the material or services specified herein without the prior written
approval of the Town. The Vendor is responsible for performance under this Agreement whether
or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any
subcontract shall be a material breach of this Agreement by Vendor.
13.10 Rights and Remedies. No provision in this Agreement shall be construed,
expressly or by implication, as waiver by the Town of any existing or future right and/or remedy
available by law in the event of any claim of default or breach of this Agreement. The failure of
the Town to insist upon the strict performance of any term or condition of this Agreement or to
exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the
Town’s acceptance of and payment for services, shall not release the Vendor from any
responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a
waiver of any right of the Town to insist upon the strict performance of this Agreement.
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13.11 Attorneys’ Fees. In the event either party brings any action for any relief,
declaratory or otherwise, arising out of this Agreement or on account of any breach or default
hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’
fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall
be deemed to have accrued on the commencement of such action and shall be enforced whether or
not such action is prosecuted through judgment.
13.12 Liens. All materials or services shall be free of all liens and, if the Town
requests, a formal release of all liens shall be delivered to the Town.
13.13 Offset.
A. Offset for Damages. In addition to all other remedies at law or
equity, the Town may offset from any money due to the Vendor any amounts Vendor owes
to the Town for damages resulting from breach or deficiencies in performance or breach of
any obligation under this Agreement.
B. Offset for Delinquent Fees or Taxes. The Town may offset from
any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees,
transaction privilege taxes and property taxes, including any interest or penalties.
13.14 Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to
a recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
With copy to: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Vendor: Quantum Leap Productions, Inc.
6910 E. 5th Ave.
Scottsdale, Az. 85251
Attn: Teri Morrison
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
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given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
13.15 Confidentiality of Records. The Vendor shall establish and maintain
procedures and controls that are acceptable to the Town for the purpose of ensuring that
information contained in its records or obtained from the Town or from others in carrying out its
obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or
employees, except as required to perform Vendor’s duties under this Agreement. Persons
requesting such information should be referred to the Town. Vendor also agrees that any
information pertaining to individual persons shall not be divulged other than to employees or
officers of Vendor as needed for the performance of duties under this Agreement.
13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors
are complying with the warranty under subsection 13.17 below, Vendor’s and its subcontractor’s
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Vendor and its subcontractors’
employees who perform any work or services pursuant to this Agreement (all of the foregoing
hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or
reproduction during normal working hours by the Town, to the extent necessary to adequately
permit (A) evaluation and verification of any invoices, payments or claims based on Vendor’s and
its subcontractors’ actual costs (including direct and indirect costs and overhead allocations)
incurred, or units expended directly in the performance of work under this Agreement and (B)
evaluation of the Vendor’s and its subcontractors’ compliance with the Arizona employer
sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to
audit Records as set forth in this subsection, Vendor and its subcontractors hereby waive any rights
to keep such Records confidential. For the purpose of evaluating or verifying such actual or
claimed costs or units expended, the Town shall have access to said Records, even if located at its
subcontractors’ facilities, from the effective date of this Agreement for the duration of the work
and until three years after the date of final payment by the Town to Vendor pursuant to this
Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate
workspace so that the Town can conduct audits in compliance with the provisions of this
subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of
intended audits. Vendor shall require its subcontractors to comply with the provisions of this
subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement.
13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. §
41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E-verify requirements
under ARIZ. REV. STAT. § 23-214(A). Vendor’s or its subcontractors’ failure to comply with such
warranty shall be deemed a material breach of this Agreement and may result in the termination
of this Agreement by the Town.
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13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for
the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in
ARIZ. REV. STAT. § 35-393, of Israel.
13.19 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the
documents shall govern in the order listed herein.
13.20 Non-Exclusive Contract. This Agreement is entered into with the
understanding and agreement that it is for the sole convenience of the Town. The Town reserves
the right to obtain like goods and services from another source when necessary.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth Klein (Nov 2, 2021 08:47 PDT)
“Contractor”
____________________________________,
By:
Name:
Title:
Quantum Leap Productions, Inc., a(n) Arizona corporation
Dennis Ford (Oct 31, 2021 18:00 PDT)
Dennis Ford
President
Dennis Ford
EXHIBIT A
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
QUANTUM LEAP PRODUCTIONS, INC.
[Consultant’s Proposal]
See following pages.
Town of Fountain Hills
Admin-Procurement
Robert Durham, Procurement Officer
16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
RESPONSE DEADLINE: October 14, 2021 at 4:00 pm
Report Generated: Thursday, October 28, 2021
Quantum Leap Productions, Inc. Proposal
CONTACT INFORMATION
Company:
Quantum Leap Productions, Inc.
Email:
teri@qlpnow.com
Contact:
Teri Morrison
Address:
6910 E 5th Ave
Scottsdale, AZ 85251
Phone:
N/A
Website:
www.qlpnow
Submission Date:
Oct 10, 2021 11:04 AM
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 2
ADDENDA CONFIRMATION
Addendum #1
Confirmed Sep 29, 2021 1:34 PM by Teri Morrison
QUESTIONNAIRE
1. Certification
By confirming questions under this section, the Vendor certifies:
NO COLLUSION*
Pass
The submission of the Proposal did not involve collusion or other anti-competitive practices.
Confirmed
NO DISCRIMINATION*
Pass
It shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246.
Confirmed
NO GRATUITY*
Pass
It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gi ft, loan,
gratuity, special discount, trip favor or service to a Town employee, officer or agent in connection with the submitted Proposal. It
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
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Request for Proposals - Video Production/Editing
Page 3
(including the Vendor’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) has refrained, under penalty of
disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process
with any person who may play a part in the selection process, including the Selection Committee, elected officials, the Town Manager,
Assistant Town Managers, Department Heads, and other Town staff. All contact must be addressed to the Town’s Procurement Agent,
except for questions submitted as set forth in Subsection 1.4 (Inquiries), above. Any attempt to influence the selec tion process by any
means shall void the submitted Proposal and any resulting Agreement.
Confirmed
FINANCIAL STABILITY*
Pass
It is financially stable, solvent and has adequate cash reserves to meet all financial obligations including any potential co sts resulting
from an award of the Agreement.
Confirmed
NO SIGNATURE/FALSE OR MISLEADING STATEMENT*
Pass
The signature on the cover letter of the Proposal and the Vendor Information Form is genuine and the person signing has the
authority to bind the Vendor. Failure to sign the Proposal and the Vendor Information Form, or signing either with a false or
misleading statement, shall void the submitted Proposal and any resulting Agreement.
Confirmed
PROFESSIONAL SERVICES AGREEMENT*
Pass
In addition to reviewing and understanding the submittal requirements, it has reviewed the attached sample Professional Services
Agreement including the Scope of Work and other Exhibits.
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Confirmed
REFERENCE CHECKS*
Pass
References will be checked, and it is Vendor’s responsibility to ensure that all information is accurate and current. Vendor authorizes
the Town’s representative to verify all information from these references and releases all those concerned from any liability in
connection with the information they provide. Inability of the Town to verify references shall result in the Proposal being considered
non-responsive.
Confirmed
2. Vendor Proposal
GENERAL INFORMATION*
Pass
A. One page cover letter as described in the section titled "RFP Submission Process", the subsection titled "Required Submittal".
B. Provide Vendor identification information. Explain the Vendor’s legal organization including the legal name, address,
identification number and legal form of the Vendor (e.g., partnership, corporation, joint venture, limited liability company, sole
proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under
this section for each member. If a limited liability company, provide the name of the member or members authorized to act on
the company’s behalf. If the Vendor is a wholly owned subsidiary of another company, identify the parent company. If the
corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of
the person to contact concerning the Proposal.
C. Identify the location of the Vendor’s principal office and the local work office, if different. Include any documentation that
supports the Vendor’s authority to provide services in Arizona.
D. Provide a general description of the Vendor’s organization, including years in business.
PROPOSAL DOCUMENT REPORT
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Video Production/Editing
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E. Identify any contract or subcontract held by the Vendor or officers of the Vendor that have been terminated within the last
five years. Briefly describe the circumstances and the outcome.
F. Identify any claims arising from a contract which resulted in litigation or arbitration within the last five years. Briefly d escribe
the circumstances and the outcome.
7.2.1_(A)_Cover_Letter.pdf7.2.1_(B)_(C)_(D)_Vendor_Information.pdf
EXPERIENCE AND QUALIFICATIONS OF THE VENDOR*
Pass
Provide a detailed description of the Vendor’s experience in providing similar services to municipalities or other entities of a similar
size to the Town.
A. Vendor must demonstrate successful completion of at least three similar projects within the past 60 m onths. Also,
demonstrate experience of the Submitter’s leadership and staff to meet the needs of the Town (i.e sufficiency to cover the
expected projects, which may include nights, weekends and holidays; ability to edit existing work to meet changing needs and
opportunities). For the purpose of this Solicitation, “successful completion” means completion of a project within the
established schedule and budget and “similar projects” resemble this project in size, nature and scope. Provide a list of at least
three organizations for which you successfully completed a similar project. This list shall include, at a minimum, the followi ng
information:
1. Name of company or organization.
2. Contact name.
3. Contact address, telephone number and e-mail address.
4. Type of services provided.
5. Dates of contract initiation and expiration.
7.2.2_Qualifications.pdf7.2.2_(A)_Experience_:_Projects.pdf
KEY POSITIONS*
PROPOSAL DOCUMENT REPORT
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Video Production/Editing
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Pass
A. Identify each key personnel member that will render services to the Town including title and relevant experience required,
including the proposed project manager and project staff.
B. Indicate the roles and responsibilities of each key position. Include senior members of the Vendor only from the perspective of
what their role will be in providing services to the Town.
C. If a subcontractor will be used for all work of a certain type, include information on this subcontractor. A detailed plan for
providing supervision must be included.
D. Attach a résumé and evidence of certification, if any, for each key personnel member and/or subcontractor to be involved in
this project. Résumés should be attached together as a single appendix at the end of the Proposal and will not count toward
the Proposal page limit. However, each resume shall not exceed two pages in length.
7.2.3_(A)_(B)_QLP_Key_Positions_:_Capabilities.pdf7.2.3_QLP_Resumes.pdf
PROJECT APPROACH*
Pass
A. Describe the Vendor’s approach to performing the required Services in the section titled Scope of Work, and its approach to
contract management, including its perspective and experience on partnering, customer service, quality control, scheduling
and staff.
B. Describe any alternate approaches if it is believed that such an approach would best suit the needs of the Town. Include
rationale for alternate approaches, and indicate how the Vendor will ensure that all efforts are coordinated with the Town’s
Representatives.
7.2.4_Project_Approach_(A).pdf
PRICING (IF SUBMITTING HARDCOPY)
Vendor shall submit the same number of copies of the Fee Proposal as described in section titled "RFP Submission Process" subsection
titled "Pricing" in a separate, sealed envelope enclosed with the Vendor’s Proposal with the signature of the representative of the
Vendor who is authorized to make such an offer. The Fee Proposal shall list the individual cost for each of the program expenses and
PROPOSAL DOCUMENT REPORT
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Video Production/Editing
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Request for Proposals - Video Production/Editing
Page 7
shall be provided in a spreadsheet format to enable the Town staff to determine (1) total labor hours, (2) key team member(s)
proposed for each task and sub-task and (3) number of management, engineering, technical, drafting and support personnel hours
proposed for the project. The hourly rate, name of the team member and staff classification shall be included in the spreadsh eet.
Identify all other costs to be billed to the project, including project expenses (no mark-up on expenses will be allowed) and
subcontractor fees.
Not confirmed
PRICING--SEE REQUIREMENTS IN 2.5*
Pass
1. Price for 2-5 minute video package encompassing scope items 1-15
2. Price for "add on" line items in scope (Add on items 1-7)
3. Average price per minute
7.2.6_(1)_(3)_Pricing_2-5_min_video_pkg_.pdf7.2.6_(2)_Add_On_Pricing_items_.pdf
PLEASE PASTE LINK TO YOUR 3 DEMOS*
Pass
Three (3) videos of approximately three (3) minutes to demonstrate past work--at least one demo showing work with a municipality.
https://vimeopro.com/qlvssamples/qlp-demo-clips-town-of-fountain-hills/video/478063591
DESCRIBE THE VIDEO EQUIPMENT USED IN VIDEO PRODUCTION*
Pass
EQUIPMENT INVENTORY
Camera Options:
• Canon C300 Mark III Super 35mm Cinema Camera (HD to 4K)
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
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PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
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• Canon C500 Mark II Full Frame Cinema Camera (HD to 6k)
• Cannon MIV CLOG SLR Camera (HD to 4K)
• Cannon MIII SLR (HD)
Lens Options:
• Canon CN-E 18-80mm T4.4 COMPACT-SERVO Lens
• Canon CN-E 70-200mm T4.4 Compact-Servo Cine Zoom Lens (EF Mount)
• Canon EF 70-200mm f/2.8L IS III USM Lens
• Canon EF 24-70mm f/2.8L II USM Lens
• Canon EF 16-35mm f/2.8L III USM Lens
• Canon EF 100mm f/2.8L Macro
Camera Support:
• Tripods : Vinten 100, Sachtler 18, Sachtler 20, Sachtler ACE
• Dana Dolly
• Dynamic Perception Programable Motion Control
• Ronin Gimbal System
Drones:
• Phantom V2 PRO Advanced, batteries, lens filters and iPad controllers
• Inspire 2 Cinema Drone with Pro Res Package, 12mm, 25mm, 25mm Lens with full range of filters, SSD storage
Lighting Options:
• Lite Panels Gemini 2x1 Bi Color LED Fixtures x 2
• Lite panels Astra Soft Bi Color LED x 3
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 9
• Kino Flow Diva Lights x 4
• Kino Flow 400’s x 4
• HMI Joker 800W x 2
Grip Support:
• Matthews C-Stands with 40” Arms x 10
• Matthews 9.5’ light stands x 4
• Matthews Triple Riser Combo’s x 6
• Matthews Beffy Baby 8.5’ Stands x 5
• Flag Kits, Bounces, Reflectors
• Silks and Frames up to 10x10
• Sandbags assorted, apple boxes, carts, and electric
Edit Systems:
2 Fully Loaded Edit bays using the latest computers and one mobile editing solution.
Software, Premiere Pro, DaVinci Resolve, After Effects, Photoshop, Illustrator and a myriad of accessories and plug ins to create the
latest visual looks. Our facility boasts over 100 TB in fast arrays, and we can deliver to any medium including broadcast dis tribution.
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
VENDOR INFORMATION
Quantum Leap Productions, Inc., established March 7, 1992, is a C Corporation
Production Company owned by Dennis Ford, President (EIN 86-0712817) (AZ TPT
License # 20074245). We are located at 6910 E. 5th Avenue, Scottsdale, AZ. 85251; however,
we will be relocating to Tempe, AZ in the next few months.
Our team of 5 core individuals, are talented and extremely experienced in writing, producing,
directing, videography, editing, motion graphics, and project management. Whatever
information needs to be conveyed, it’s our passion to develop and produce media that engages,
informs, and impacts every viewer.
Now in our 29th year of operation, we are a full-service video production company specializing
in communications and message management. Our mission is to help communicate vital
information in an effective, exciting, memorable, and creative way.
Our work is based on solid writing, good shooting, sharp graphics, technical expertise, and
expert editing. With our broad experience comes the ability to be completely scalable from fast
turn simple projects to in-depth campaigns or documentaries, the result, affordable, efficient,
and effective productions.
Quantum Leap Productions, Inc. is positioned to provide the best value for the Town of Fountain
Hills. Our staff has years of experience creating work that is geared toward the needs of
municipalities; from broadcast programming and public service announcements (PSAs), to
training, and educational videos.
Our team has worked closely with numerous Arizona municipalities to learn their video
production project specifications, expectations, and deadlines. Our core team works with you
from concept to delivery, assuring we exceed your expectations. In any format from web to TV,
QLP is dedicated to excellence in every aspect of the electronic landscape.
We have a long history of providing services for City of Phoenix, Willmeng Construction, Avnet,
Limelight Networks, Cornell University, Rancho Feliz Charitable Foundation, Arizona Opera,
Bank of America, Motorola, Wells Fargo Bank, Deloitte and Touche, ON Semiconductor, Arrow,
Wyle, and dozens more.
Quantum Leap Productions, Inc. is truly unique. The difference lies in creativity, insight,
and commitment to customer service for our clients. Quantum Leap Productions, Inc. will be
there for the Town of Fountain Hills.
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
COLLECTIVE QUALIFICATIONS OF CORE TEAM
Pre-Production
“Award-winning Producers” doesn’t quite describe the level of project management you get at
Quantum Leap. Your production will be strategically organized from scripting to output…you’ll
like that we also have the right producer for the job, with specialties from social media to
broadcast press releases or TV campaigns.
Production
There’s a great advantage to having the same team manage your shoot and edit your video. It
guarantees you’ll have everything you need when you get into post. When it comes to
acquisition of imagery for your project, Quantum Leap’s talented production crew has the right
stuff!
We’ve got you covered from a simple, single-camera shoot, to a complex multiple- camera set
up. Need to do an interview, shoot a host on teleprompter, or capture an extreme sporting
event? How about creating a multi-faceted, actor-driven commercial or industrial video? No
problem. The Quantum Leap team always pulls together the best personnel for the job and
utilizes the right technology to give you everything you need for successful shoots, smooth
edits, and a stunning final product.
When it comes to shooting your project, there are many “flavors” of formats and cameras to
choose from. The Quantum Leap technical team can provide options as to what’s best for your
project and budget. No matter the format, we’ll have your video - and its message - leaping off
the screen.
Postproduction
QLP covers all spectrums of the industry, from television to web content, and we deliver and
accept all formats. Additionally, we design every project to have the longest shelf life possible,
and we build in repurposing potential to get you the most out of your investment. How? QLP
keeps all your projects and assets on hand and ready to use in our digital library if you need to
make a change or gather material to use in another project. It’s quick and efficient. We provide
post-production services to Independent Producers, Filmmakers, and Ad Agencies, including
editing, motion graphics, finish work, and mastering. One stop shop or ala carte, we have what
you need to make your project a hit.
The “State of the Art” in editing changes what seems to be daily, and you want a post-
production facility that stays on the cutting edge of editing technology. At QLP, we are
passionate about providing clients the most up-to-date and most efficient systems anywhere.
We have two complete in-house edit suites and portable field solutions that support all industry
formats. We can help you edit projects in less time, more efficiently, and more economically.
With budgets as varied as our client base, QLP builds value into everything we do.
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
SCOPE OF SERVICES
PRE PRODUCTION SERVICES:
● All meetings/communication with organization staff, videographer and editor
● Determine video content and appropriate interviewees
● Shoot scheduling
● Research, script development and scriptwriting
● Create shot sheets for field production
● Determine project budgets and hire contract employees when necessary
● Procure all photographs and archival material needed for client videos
● Interviewing & talent coaching
● On-camera talent (Actors and Reporter)
● Directing video shoots
PRODUCTION SERVICES:
● Still Photography
● ENG, EFP and Film style cinematography
● Visual storytelling
● Broadcast via webcasting technology using Live Stream and UseStream platforms
● Live shots over conventional uplink models- satellite
● Aerial cinematography
● Advanced lighting for both interviews and Film style sets
● Panasonic P2 workflow
POST PRODUCTION SERVICES:
● Logging footage
● Interview transcriptions
● Voice-over talent
● Music selection and licensing
● Digitizing and Mastering to and from all formats and file types
● Editing & motion graphics
● Digital Effects
● In studio audio recording
● Output for web and television broadcast
VIDEO GRAPHIC DESIGN:
● Utilizes Adobe After Effects
● Utilizes Adobe Photoshop
● Utilizes Adobe Illustrator Utilizes a wide range of software applications in conjunction with
each other to create a custom video graphic design
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
EXPERIENCE
*Castle Hot Springs – An Oasis of Time
Castle Hot Springs Resort
CHS3, LLC
7305 E. Greenway Road, Scottsdale, AZ. 85260
– (Project dates: Jun 2018 to Jan 2020)
CONTACT: Mike and Cindy Watts / Owners
602-275-2398 / mwatts@wattsinv.com
A Regional Emmy® Award Winner for Best Historical Documentary, “Castle Hot Springs: Oasis
of Time” is about a landscape that inspires legends. The human history of "taking the waters"
of Castle Hot Springs starts with the Yavapai Tribe and transitions to modern day. The
documentary highlights a landscape of myth and memory.
https://vimeo.com/manage/videos/478063591
Staff and Services Provided
● Kristin Atwell – Producer / Writer
● William Davis – Producer / Director of Photography / Editor
● Misty Wilson – Editor / Motion Graphics Artist
● Teri Morrison – Administrative Project Management / Production Assistant
*Shotzoom Software / Golfshot - Bose AR
110 E. 7th Street
Tempe, AZ 85281
- (Project dates: Jan 2017- Feb 2017)
CONTACT: Alex Flores / Executive Vice President & General Manager
480-718-5780 / alexf@shotzoom.com
A promotional product showcase and instructional video of the Golfshot App featuring BOSE AR
glasses.
https://vimeo.com/398969222
Staff and Services Provided
● Janet Nearhood - Producer (Subconsultant)
● Production Services provided by Quantum Leap Productions, Inc. (Subconsultants)
● Misty Wilson – Editor / Motion Graphics
● Teri Morrison – Administrative Project Management, Production Assistant
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
* Bus Rapid Transit Video
Maricopa Association of Governments (MAG)
302 North First Ave, Suite 300, Phoenix, AZ 85003
– current contract through March 2022 (Project dates: Jan 2020 to Mar 2020)
CONTACT: Laurie Berg Sapp / Communication Project Manager
602-452-5073 / lsapp@azmag.gov
This educational video about bus rapid transit, was produced to inform the various Maricopa
County municipality residents about the characteristics and benefits of using bus rapid transit
services.
https://vimeo.com/398270478
Staff and Services Provided
● William Davis – Editor / Producer / Director of Photography / Licensed Drone Pilot
● Misty Wilson – Editor / Motion Graphics Artist
● Teri Morrison – Administrative Project Management / Production Assistant
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
Quantum Leap Productions, Inc. Team and Areas of Expertise
Dennis Ford – Writer and Best-Selling Author / Culture Expert / Keynote Speaker
Kristin Atwell – Documentary Film Writer / Producer / Director
William Davis – Lead Editor / Producer / Director / Video Graphic Design Artist / Certified Drone Pilot /
Director of Photography
Misty Wilson – Editor / Video Graphic Design Artist
Teri Morrison – Business Operations Manager / Administrative and Project Management Support
Dennis Ford
President / Owner / Writer
William Davis
Lead Editor / Producer /
Dir of Photography /
Drone Operator
Misty Wilson
Editor / Motion Graphic Artist /
Production Assistant
Kristin Atwell
Writer / Director / Producer
Teri Morrison
Business Ops Manager /
Project Coordinator
DENNIS FORD
__________________________________________________________________________________
Quantum Leap Productions Inc., Scottsdale, Arizona
FOUNDER, OWNER and PRESIDENT, 1992 to present
● Full service video production and live corporate meeting production company
● Video messaging from concept, to script, to directing and editing
● Script writing
● #1 Best Selling Author “Monetize Your Culture”
● Produce live corporate meetings, both logistics and content
● Produced training for over 250,000 corporate employees (over 90,000 for Deloitte, LLC-the 2nd
largest accounting firm in the world)
● Over 500 successful events created- personally function as writer/ director and on camera/ live host
C.B Richard Ellis (formerly CB Commercial)
SENIOR VICE PRESIDENT/SENIOR SALES MANAGER, C.B - 1985 to 1992
● Responsible for 75 salespeople in Commercial Brokerage and support staff of 28. Retail, Industrial,
Office, Land, Apartment and Investment Divisions.
● Conducted weekly training classes for new salespeople throughout year (based on one-year
curriculum covering all facets of commercial real estate brokerage: sales skills, contracts, client
canvassing, business plans, etc.)).
● Phoenix office #1 income producing office in nation: 1985, 1986, 1987, 1988, 1989
● $850,000,000 in overall sales volume annually (Phoenix office).
● Awarded title of Vice President, Senior Sales Manager (youngest full Vice President in C.B.
nationwide). #1 National Sales Trainer
Monetize Your Culture - written by Dennis Ford
#1 BEST SELLING AUTHOR
● Author of, Monetize Your Culture, is aimed at creating an intentional company culture of joy, passion,
respect, dignity, and trust.
● Keynote speaker - Culture change
EDUCATION
B.S. Arizona State University, Tempe, Arizona – 1979 – Communications
HONORS/AWARDS
Numerous ‘TELLY” Awards as Writer and/or Director
Phoenix Jaycees Young Phoenician of the Year – 1990
Valley Leadership – Class IX – 1989
American Cancer Society – National Speakers Bureau
American Cancer Society – Volunteer of the Year – State of Arizona – 1987, 1989, 1991, 1992
American Cancer Society – National Outstanding Achievement Award – 1987, 1989, 1991, 1992
American Cancer Society – “St. George Medal” – Highest National Award of Service for ACS
WILLIAM DAVIS
__________________________________________________________________________________
SUMMARY
Continue to embrace change, technology, and solutions for creative communication that elevates
customer brand while capturing the viewer's attention.
SKILLS
Film / Video Editor Adobe Creative Suite - PP, AE, PS, AI, LR, ME
Motion Graphics Artist Frame IO
Director of Photography Final Cut Pro
FAA Licensed sUAV Operator Avid Media Composer
Technology Lead Script Writing & Production Management
Quantum Leap Productions Inc., Scottsdale, Arizona & Ithaca, New York
PROJECT LEAD / EDITOR / MOTION GRAPHICS / DP, January 2004 to Present
● Manage all aspects of the production process, from initial client meetings to developing concepts
and goals, through crewing productions, developing content, final edit and delivery
● Editor and Motion Graphics Lead
● Primary Director of Photography
● Establish data management plans for all media, both active and archiving of completed projects
● As technical lead, guide technology needs, implementation and purchasing
● Ensure that technology and equipment remain highly competitive and profitable, while realizing
proven track record on projects both large and small
EditMax, Phoenix, Arizona
SENIOR EDITOR on Avid Non-Linear & Quantel Editbox, May 1998 to January 2004
● Edited for local, national, and international clients in a full-service post-production facility
● Directed project scheduling, organization, and execution from commencement through
completion
● Worked with clients on concepts and provided technical advice for production to achieve desired
results in editorial while meeting budget expectations
Business Development Group, Sedona, Arizona
SENIOR EDITOR / VIDEOGRAPHER, December 1994 to May 1998
● Worked as principal Director of Photography for location, studio and product shoots for the
national business development and marketing group
● Edited all broadcast, industrial, and promotional projects in a digital non-linear edit bay
● Designed graphics and animations for productions
● Managed budgets and all phases related to profitability of projects
Best Productions, Sedona, Arizona
EDITOR / VIDEOGRAPHER, November 1993 to December 1994
● Responsibilities included digital non-linear editing, shooting and studio production for the video
publishing company, which produced video magazines, educational tapes, and commercials
Standards Video International, Phoenix, Arizona
MANAGER/ VIDEO TECHNICIAN, May 1992 to November 1993
● Managed day-to-day business and technical operations involved with standards conversions
● Technical duties included standards conversion to all world formats, film transfer, subtitling and
editing of voice-overs in foreign languages for international distribution.
KENW-TV, Portales, New Mexico
COORDINATING PRODUCER/VIDEOGRAPHER - August 1989 to May 1992
● Coordinating Producer on weekly sports magazine show for the PBS affiliate
● Shot video in the field and studio, generated air graphics, and handled tape and audio production
for programs
● Studio shooting and audio for “Creative Living,” a program syndicated nationally to PBS affiliates
● Provided studio, field, and audio production for local and regional broadcasts both live and taped
EQUIPMENT CAPABILITIES
HD field cameras: Canon C Series (100 & 500), SLR Mark III, Mark IV, Panasonic AG-HPX170, AG-
HPX500-EFP, AJ-HPX3000, Sony Cine F55, Sony FS7 Digital non-linear: Avid Media Composer 1000,
Avid Media Composer 9000, Final Cut Pro HD with AJA Kona 2 and 3, Premiere Pro, Discreet Edit, Media
100, Quantel Editbox
ACCOMPLISHMENTS
● 25 national Telly Awards for editing and photography
● 2 Aurora Awards
● 1 Ace B2B Award for editing and graphics
● 2 DV Award for editing and graphics
● 4 Videographer Awards for editing
● 4 MAC Awards for editing from Avnet Inc.
● Member of Arizona Production Association since 2004
EDUCATION
B.S., Eastern New Mexico University, Albuquerque, NM - 1992 - Communications
Specialization: Video Production Minor: Marketing
MISTY WILSON
__________________________________________________________________________________
SUMMARY
Accomplished multimedia artist with 10+ years of experience including film/video editing, motion
graphics, VFX, and web design. Currently based in Scottsdale, Arizona with an expanding clientele
reaching across the U.S. Proficient in the entire Adobe Creative Suite programs specializing in video
editing for feature films, commercials, website/social media promotional content, and corporate work.
SKILLS
Film / Video Editor Motion Graphics Artist
Project Media Management Adobe Creative Suite – PR, AE, AI, PS, AU, BR, ME, EN
Quantum Leap Productions, Inc., Scottsdale, Arizona
EDITOR / MOTION GRAPHICS ARTIST, January 2007 to Current
Post facility coordinator and day-to-day operations, overseeing junior staff and intern editors
Responsible for maintaining and updating computers and software & troubleshooting IT issues
• Creative Corporate Communication • Event Videos
• Custom Motion Graphic Design • Compositing
• Logo Animation • Digital and Web Promotional Videos
• TV Shows • DVD Programming
• Videos, Analog/Digital Mastering • In house data/media-management
Arizona Production Association, Inc., Arizona Based 501c6 Non-Profit
Board Member / President Elect, January 2020 - Current
• Support for sitting President • Backup Secretary
• Marketing / Events / Ways and Means Committee Member
Six Strings Acoustic, Inc., Arizona Based 501c3 Non-Profit
Board Member, January 2018 - Current
• Support for events * Marketing
• Logo / Graphic Design • Website Design / Maintenance
FREELANCE EDITOR / MOTION GRAPHICS ARTIST
Postal, The Edit Suites Commercials, Web Series, The Joe Show Documentary
Fender® Guitar Promotional Videos / Instrument Demos
Riester Agency Web Series Promos - Herdez Salsa & Wholly Guacamole
Grey Entertainment Miller Presents: Building a Welder with Michael Brandt
Wild Bird Studios Brand Story Short Films - The Agency Arizona & Southwest Fertility Center
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Buffoonery, LLC Independent Feature Film - Broken Leg
Drew Danburry Independent Short Film - Good Timber
Power 10 Films Independent Feature Documentary - Trials Finding the Medal
Theater 13 Independent Short Film - Mr. Memento
Wild Bird Studios Independent Short Film - Between the Lines
KRISTIN ATWELL
__________________________________________________________________________________
SUMMARY
Kristin Atwell is an EMMY award winning documentary filmmaker & video producer. “My business goals
are to produce videos that clarify the message between the client and their audience, are smartly planned
and scripted, come in on schedule and on budget, and stay true to the best and brightest aspects of a
creative vision.”
Quantum Leap Productions Inc., Scottsdale, Arizona
PRODUCER / WRITER, 2002 to Present
Producer/Writer, Responsibilities include: budgeting, client communications, story writing and base cut
editing, project management, onsite event & production support. Clients include American Express, Bank
of America, Avnet Electronics, CB Richard Ellis, Deloitte, IHS, Sempra US Gas & Power, Western Union,
Spansion, National Future Benefits, American Solar Electric, Fafco.
Salt River Project, Phoenix, Arizona
CO DIRECTOR/WRITER, 2010 to 2012
● Theodore Roosevelt Dam: Arizona’s Living Legacy (52 mins), Rocky Mountain EMMY
Winner, Best Historical Documentary, 2011.
● Director/Producer, Arizona Centennial Series with Justice Sandra Day O’Connor – An eight-
part conversation series between Supreme Court Justice Sandra Day O’Connor (Ret.) and
notable Arizona Politicians. Guests include: US Sen. John McCain, US Sen. Jon Kyl, Sec of
Homeland Security Janet Napolitano, Fmr Vice President Dan Quayle, Fmr US Rep. John
Shadegg, and Fmr US Sen. Dennis DiConcini.
Watershed Productions, Scottsdale, Arizona
DIRECTOR/PRODUCER, 1997 to Present
● Director/Producer SMART SPACES: Inside & Out (2007), Pilot of DIY series on making your
home sustainable.
● Producer/Director, QUARTZITE'S FALL: A Wilderness Tale (2000), narrated by EMMY winner
Peter Coyote. Toured with Best of Banff Mountain Film World Tour (2001), Won Silver at Crested
Butte Reel Fest.
● Producer/Shooter, green energy community partners (1999).
● Co-producer, PROTECTING CHOICE, PROVIDING CHOICES: 25th Ann. of Roe v. Wade
(1997) for PPFA of America National Conference.
EDUCATION
B.A., English/Women’s Studies, 1987-1991 - Stephens College, Columbia, MO
The Salt Center for Documentary Field Studies, Portland, ME
Riders of the Purple Sage: The Making of a Western Opera - https://vimeo.com/202684338
Protecting the Source - EMMY Winner - https://vimeo.com/187228792
TERI MORRISON
__________________________________________________________________________________
SUMMARY
29 + years experience at developing and managing strong business alliances with clients, vendors,
consultants and staff. Experienced in strategic planning. Proven ability to develop vision and deliver
results
Expertise in business analysis to optimize product and process improvements with enhanced customer
experience and satisfaction. Strong leadership and interpersonal skills
Quantum Leap Productions, Inc., Scottsdale, Arizona
BUSINESS OPERATIONS MANAGER, January 2000 to Present
Highly organized and analytical individual with enthusiasm and passion for excellence. Collaborative
relationship driven professional with excellent communication and listening skills.
● Manages day to day business operation with up to $850,000 in annual revenues for full service
corporate meeting events and video production company
● Project/Production manager – conceives, executes and manages multiple corporate teambuilding
events, ranging in 75 to 1,200 participants in various cities nationwide
● Managers Video Production and meeting and tasks more than $300,000 budgets
● Supervises, coordinates, and provides leadership to both employees and contract employees to
ensure successful execution and delivery of all tasks and assignments
● Proficient in multitasking in fast paced environment prioritizing to achieve maximum results
● Manages Payroll, Taxes, Accounts Payable, Accounts Receivable and Human Resources
● Manages building and facilities for multi-tenant complex
Club Med Sales, Inc., Scottsdale, Arizona
CALL CENTER MANAGER, 1999 to January 2000
● Managed call center operation during support departments out of state relocation and transition
● Directly responsible for 110 Sales Associates and Supervisory staff of 14 in a vacation travel call
center environment
● Successfully fostered collaborative effort to train newly hired employees to ensure a changing
organizational direction and mission. Supervised sales team in high-volume inbound call center.
● Project Leader for many sales campaigns as well as successfully managing emergency plan
initiatives
● Trained, coached and mentored individual Sales Associates to achieve maximum sales and
customer service results
● Managed day to day associate performance goals and objectives to ensure highest quality
standards and revenue growth
● Implemented and drove process improvements to optimize efficiency and revenue growth
EDUCATION
B.A., Arizona State University, Tempe, Arizona – 1988 – Sociology
M.A., University of Phoenix, Phoenix, Arizona - 1998 – Organizational Management
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
SCOPE OF WORK
CONTRACT MANAGEMENT APPROACH:
As partners, we have a vested interest in each other’s success. As such, we manage our
contract process to keep both parties informed of project status to make sure we are properly
aligned with your expectations, timeline, and interests. We will work with your financial team to
ensure compliance to the Town of Fountain Hills contract, billing/invoice process, and reporting
guidelines.
We don’t view our contracts as a transaction, but rather a relationship where we create an
environment of trust through communication and transparency.
BUDGET APPROACH:
Our mission is to build value into everything we do. We want you to get you the most out of your
branded assets by leveraging the equity you have in them. Our goal is to not only capture the
best images and sound for each video but to build your video library. We take a proactive
approach to this, beyond your initial video, by maintaining a well-organized digital library for you
to utilize. This is especially important for customers like yourself that often need to act quickly
and create one off videos for special occasions and events. With organized assets on the ready
you’ll always be ready to represent your product and brand.
Our process involves looking for cost savings during the entire body of work. We consistently
work for you and your budget.
PARTNERING APPROACH:
At QLP we value ongoing customer relationships and appreciate being an extension of your
team. We care about your message and goals and want to help you succeed in telling a
memorable engaging story through video.
Pre-Production
We work with individuals and organizations to identify goals, audience, and messaging for
project, while implementing best practices for desired outcome for final product. With our
approach, we always take into consideration limitations of budget, timeline and material working
in concert with customer for best product possible.
Production
Based on audience and goals for project we implement production approach, assign teams, and
technology to capture key material to support the message and ultimately engage the audience.
Although every project is different in its own way, we establish our approaches from combined
experience of thousands of productions, we don’t experiment with our clients work, but rather
build on past successes while adding what’s fresh and relevant.
Quantum Leap Productions, Inc. – Response to 2022-007 - Video Production & Editing
Postproduction
With preproduction and production completed, we assemble the project, refine the materials,
and embellish the message through creative editing and motion graphic techniques. The goal is
to create an engaging video that entertains, communicates, and inspires the viewer to act,
identify, and understand the message.
CUSTOMER SERVICE APPROACH:
Quantum Leap Productions, Inc. and our partners are a team of highly qualified service
professionals. Our Customer Service philosophy is formed around the concepts of teamwork,
partnership, service, and quality, both in the coordination of our efforts within our organization,
subcontractors and in our interactions with our clients. The core project team always strives to
make our client’s jobs easier. We are a customer service-based organization and value our
client’s time. To that end, we make every effort to provide a convenient approach in the
planning phase of any project. Our team will come to you. We will meet you at your offices
ensuring no inconvenience to Town of Fountain Hills employees.
Effective communication of our work is a top priority. We also know timelines are essential to a
successful assignment. We deliver quality, timely products as promised. We offer our clients
superior service and quality.
QUALITY CONTROL APPROACH:
It is important to us to consistently communicate to ensure we are in alignment with your goals.
Creating a joint project collaboration outline and establishing a workflow approval process at
each milestone will guide us in ensuring that we produce quality deliverables that exceed your
desired outcomes.
We proactively manage the budget, optimize billing, review workload, and increase operational
efficiencies
SCHEDULING AND STAFFING APPROACH:
We have assembled a very, diverse, comprehensive team of several individuals to perform the
work as needed. We have the resources to meet any, and all, deadlines.
Our offices are open Monday through Friday from 8:30am to 5:00pm with extended office hours
as needed to ensure that our client’s needs are being met in a timely fashion. We will provide
our Producers’ email addresses and cell phone numbers for after business hours
communication.
Our current scheduled project workload and capacity enables us to be readily available as a
supplier for the Town of Fountain Hills immediately with about a 2-week lead time for project
start.
We will ensure that your job gets done right and on budget!
2 minute video ~ $8,800 ($4,400 per finished minute)
3 minute video ~ $12,600 ($4,200 per finished minute)* there is an economy of scale as the length of video increases
4 minute video ~ $16,000 ($4,000 per finished minute * there is an economy of scale as the length of video increases
5 minute video ~ $19,500 ($3,900 per finished minute * there is an economy of scale as the length of video increases
PREPRODUCTION Key Team Member Title/Job Estimated Hours Estimated Days Cost / Hr Cost / Day Total
Creative consulting/pre-production, concept planning 6 60.00$ 360.00$
Storyboard / Concept outline QLP Editor/Producer 4 60.00$ 240.00$
Research and asset procurement QLP Producer 6 60.00$ 360.00$
Scriptwriting, when necessary QLP Writer 1 500.00$ 500.00$
PRODUCTION Key Team Member Title/Job Estimated Hours Estimated Days Cost / Hr Cost / Day Total
Production crews, equipment, and supplies
LABOR
Producer/Director QLP Producer/Director 1 600.00$ 600.00$
Dir of Photography - Video or Drone QLP Director of Photography 1 600.00$ 600.00$
Grip TBD 1 500.00$ 500.00$
Production Assistant QLP Staff 1 350.00$ 350.00$
A1 - Audio Engineer TBD 1 600.00$ 600.00$
Media Management PA 2 150.00$ 300.00$
EQUIPMENT
Camera Package - Video QLP Director of Photography 1 350.00$ 350.00$
Camera Package - Drone QLP Director of Photography 1 100.00$ 100.00$
Lighting TBD 1 200.00$ 200.00$
Audio TBD 1 250.00$ 250.00$
POST PRODUCTION Key Team Member Title/Job Estimated Hours Estimated Days Cost / Hr Cost / Day Total
all digital editing services and equipment
Base Cut Edit QLP Editor 8 150.00$ 1,200.00$
2 sets of Minor Revisions QLP Editor 2 150.00$ 300.00$
music/sound effects licensing and fees for each video QLP Editor 60.00$
stock footage and photo fees (estimated)200.00$
graphics QLP Motion Graphics Editor 6 150.00$ 900.00$
shoot interviews (see production category above)
shoot various b-roll (see production category above)
drone video (see production category above)
use of various video/pictures provided by the client QLP Editor 1 150.00$ 150.00$
finished production including color correction and QLP Editor 3 150.00$ 450.00$
closed captioning file QLP Editor 2 25.00$ 50.00$
delivery mastering/encoding for online use to formats QLP Editor 1 150.00$ 150.00$
TOTAL estimate for 2 minute video =8,770.00$
*Estimated Pricing per finished minute for 2-5 minute video package = *$4,400 / min (based on unknown video concept and/or scope)
Quantum Leap Productions, Inc. - Video Production Line Item Budget Breakdown - Based on 2 minute TRT video (1 day of Production)
ADD ON PRICING
Extra Day - Interviews *Based on one day of production $2,400 *doesn't include Producer
Extra Day - B-Roll *Based on one day of production $1,200
Revisions Past 2 minor revisions $165/hr
Hourly Rate for Edit Only $150/hr
Live Stream Producing Per Hour $150-$200 *depends on numerous variables
Teleprompter & Operator *Based on one day of production $650
Additional Camera Operator and Equipment for shoot $1,200
Professional Voice Over Talent with buyout $650
Quantum Leap Productions, Inc.
EXHIBIT B
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
QUANTUM LEAP PRODUCTIONS, INC.
[Quote or Work Order]
See following pages.