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Home My WebLink AboutPZ.2010.1028.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE PLANNING & ZONING COMMISSION OCTOBER 28, 2010 Vice-Chairman Lloyd Pew opened the regular session of the Planning and Zoning Commission. The following Commissioners were present: Vice-Chairman Lloyd Pew, Commissioners Cecil Yates, Richard Holper, Angela Strohan, and Richard Turner. Also in attendance were Robert Rodgers, Senior Planner, and Janice Baxter, Executive Assistant and Recorder of the Minutes. Commissioner Jeff Mangels and Commissioner Stan Connick were not able to attend the meeting and notified staff in advance. Vice-Chairman Lloyd Pew requested participation in the Pledge of Allegiance and a moment of silent reflection. ROLL CALL: Vice-Chairman Lloyd Pew present Commissioner Jeff Mangels absent Commissioner Cecil Yates present Commissioner Richard Holper present Commissioner Angela Strohan present Commissioner Richard Turner present ® Commissioner Stan Connick absent CALL TO THE PUBLIC No one wished to speak. REGULAR AGENDA Election of a Chairman and Vice-Chairman for a one-year term beginning October 28, 2010 through October 13,2010. Vice-Chairman Lloyd Pew asked for nominations for Planning and Zoning Commission Chairman. Commissioner Cecil Yates nominated Vice-Chairman Lloyd Pew. Vice-Chairman Lloyd Pew accepted the nomination and Commissioner Richard Turner SECONDED the nomination. The Commission unanimously appointed Lloyd Pew as chairman. Chairman Lloyd Pew requested nominations for vice-chairman of the Planning and Zoning Commission. Chairman Lloyd Pew nominated Commissioner Cecil Yates and Commissioner Richard Turner SECONDED. Commissioner Yates accepted the nomination and he was unanimously appointed as vice-chairman. Page 1 of 3 ® AGENDA ITEM #1 — CONSIDERATION of APPROVING the minutes from the meeting of the Planning and Zoning Commission held on JUNE 10,2010. Commissioner Richard Holper MOVED to approve the meeting minutes from the October 14,2010,joint session with Town Council and the regular meeting minutes, as presented. Commissioner Angela Strohan SECONDED. A roll call was taken and the MOTION CARRIED 4-0, with one abstention by those present. Chairman Lloyd Pew aye Vice-Chairman Cecil Yates aye Commissioner Richard Holper abstained Commissioner Angela Strohan aye Commissioner Richard Turner aye AGENDA ITEM #2 — COMMISSION DISCUSSION/REQUEST FOR RESEARCH to the Planning and Zoning Administrator, Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or(ii) determining if a majority of Commissioners wish to request staff to conduct further research and report back to the Commission. NONE AGENDA ITEM#3- SUMMARY OF COMMISSION REQUESTS None Requested. AGENDA ITEM#4 -REPORT from Robert Rodgers, Senior Planner. Mr. Rodgers informed the Commission that the Town Council approved the Tract Housing Ordinance, Chapter 22 of the Zoning Ordinance at their last meeting. This ordinance would be effective on November 21,2010. Mr.Rodgers also reminded the Commission that applications were being accepted for service on the Board of Adjustment. Mr. Rodgers stated that the single trash hauler issue would be voted on by the Town Council on November 4, 2010. He noted that the Chamber's Great Fair would be held from November 12 through November 14, 2010. Mr. Rodgers also reminded the Commissioners that they had approved the cancellation of the November 11 and 25,2010, Commission meetings due to the holidays. AGENDA ITEM#5-ADJOURNMENT. Vice-Chairman Cecil Yates MOVED to adjourn and Commissioner Richard Holper SECONDED and the MOTION CARRIED(5-0), by those present. Chairman Lloyd Pew aye Vice-Chairman Cecil Yates aye Commissioner Richard Holper aye Commissioner Angela Strohan aye Commissioner Richard Turner aye The regular meeting ADJOURNED at 6:37 P.M. Page 2 of 3 FOUNTAIN HILLS PLANNING&ZONING COMMISSION BY: di ATTEST: xxx. : Chairman Lloyd Pew Ja a Baxter, Recorder CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Fountain Hills Planning and Zoning Commission held on the 28th day of October 2010, in the Town Council Chambers. I further certify that the meeting was duly called and that a quorum was present. Dated this 28th day of October 2010. C-642444.4;2:14440.4... Janice Baxter,Recorder 4111 • Page 3 of 3 • ▪ .11AINIts O� , ►��l�C POST AGENDA • z ( \ REGULAR MEETING NOTICE • OF THE • that is AY'1' PLANNING AND ZONING COMMISSION Commission Members: Vice-Chairman Lloyd Pew Commissioners: Cecil Yates, Jeff Mangels,Stan Connick,Richard Holper,Angela Strohan,and Richard Turner Pursuant to A.RS. 38-431.02, notice is hereby given to the members of the Fountain Hills Planning and Zoning Commission and to the general public that the Fountain Hills Planning and Zoning Commission will hold a regular meeting, which is open to the general public, on October 28, 2010, at 6:30 p.m. in the Town Hall Council Chambers at 16705 E.Avenue of the Fountains, Fountain Hills,Arizona. TIME: 6:30 P.M. —REGULAR SESSION WHEN: THURSDAY,OCTOBER 28,2010 WHERE: TOWN HALL COUNCIL CHAMBERS 16705 E.AVENUE OF THE FOUNTAINS II PROCEDURE FOR ADDRESSING THE PLANNING&ZONING COMMISSION Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Commission Secretary prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Secretary's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Secretary or the Chairman. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Commission Members. Speakers' statements should not be repetitive. In order to conduct an orderly business meeting, the Presiding Officer shall keep control of the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause,protests or other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Commissioners, Town Council members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not(i) reserve a portion of their time for a later time or(ii) transfer any portion of their time to another speaker. If there is a Public Hearing,please submit the speaker card to speak to that issue prior to the beginning of the Public Hearing and the Consideration of said issue. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Chairman upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or(iii) the Chairman either prior to or during a Meeting. If you do not comply with these rules,you will be asked to leave. Planning and Zoning Commission Agenda Page 1 of 3 1 POST AGENDA I REGULAR SESSION * CALL TO ORDER AND PLEDGE OF ALLEGIANCE—Vice-Chairman Lloyd Pew * MOMENT OF REFLECTION—Vice-Chairman Lloyd Pew * ROLL CALL—Vice-Chairman Lloyd Pew CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted(not required)on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public" unless the matters are property noticed for discussion and legal action. At the conclusion of the call to the public, individual Commission members may(i) respond to criticism, (ii) ask staff to review a matter or(iii) ask that the matter be placed on a future Commission agenda. REGULAR AGENDA alkELECTION OF A CHAIRMAN AND VICE-CHAIRMAN FOR A ONE-YEAR TERM BEGINNING OCTOBER 28, 2010 THROUGH OCTOBER 13, 2011. Vice-chairman Lloyd Pew (APPOINTED LLOYD PEW — CHAIRMAN AND CECIL YATES — VICE-CHAIRMAN) (1) CONSIDERATION of APPROVING the Joint Session with Town Council meeting minutes and the regular meeting minutes from OCTOBER 14,2010.APPROVED (2) COMMISSION DISCUSSION/REQUEST FOR RESEARCH to staff. Items listed below are related only to the propriety of(i) placing such items on a future agenda for action or(ii) directing staff to conduct further research and report back to the commission: NONE (3) SUMMARY OF COMMISSION REQUESTS by Senior Planner. NONE (4) REPORT from Senior Planner, Planning and Zoning Division of Development Services. NO ACTION (5) ADJOURNMENT @ 6:37 P.M. C Planning and Zoning Commission Agenda Page 2 of 3 • POST AGENDA Supporting documentation and staff reports furnished to the Commission with this agenda are available for review in the Planning&Zoning Department. DATED this 21'day of October 2010 By: Ro ert Rodgers, Senior Planner Planning and Zoning Division The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request reasonable accommodations to participate in this meeting. A majority of the Council Members may be in attendance. No official action will be taken. • 411 Planning and Zoning Commission Agenda Page 3 of 3 ® A, x# TOWN OF FOUNTAIN HILLS rt0 .67 x Planning and Zoning ••► l . Board of Adjustment rb;t is-.. . V"o� AGENDA ACTION FORM Meeting Date: October 28,2010 Meeting Type: Regular Agenda Type: Regular Submitting Department: Planning&Zoning Staff Contact Information: N/A REQUEST EST TO COMMISSION Consideration of approving the Planning and Zoning Commission and Town Council Joint Session and Regular meeting minutes from OCTOBER 14, 2010. Applicant: N/A Applicant Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background): Approval of the Planning and Zoning and Town Council Joint Session and Regular meeting minutes from October 14, 2010. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact(initial and ongoing costs; budget status): N/A Recommendation(s): Approval Staff Recommendation(s): Approval SUGGESTED MOTION Move to approve the Planning and Zoning Commission and Town Council Joint Session and Regular meeting minutes dated October 14, 2010, as presented. Attachment(s): Submitted by: 7-.ii/(e arditex October 20, 2010 Name/Title Date Ap ry id/clia Dire or ate Page 1of1