HomeMy WebLinkAboutC2022-043 - McGrath Consulting1
Contract No. 2022-043
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
MCGRATH CONSULTING GROUP, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into as
of November 16, 2021, between the Town of Fountain Hills, an Arizona municipal corporation
(the “Town”) and McGrath Consulting Group, Inc., a(n) Illinois corporation (the “Vendor”).
RECITALS
A. The Town issued a Request for Proposals, RFP No. 2022-006/Financial Analysis—
Fire Department (the “RFP”), a copy of which is on file with the Town and incorporated herein by
reference, seeking proposals from vendors interested in providing professional services consisting
of consulting Financial Analysis of Fire Department Operations and Alternatives (the “Services”).
B. The Vendor responded to the RFP by submitting a proposal (the “Proposal”),
attached hereto as Exhibit A and incorporated herein by reference.
C. The Town desires to enter into an Agreement with the Vendor to perform the
Services, as set forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Vendor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set forth
above and shall remain in full force and effect until November 15, 2022 (the “Initial Term”), unless
terminated as otherwise provided in this Agreement. After the expiration of the Initial Term, this
Agreement may be renewed for up one successive one-year term (each, a “Renewal Term”) if: (i)
it is deemed in the best interests of the Town, subject to availability and appropriation of funds for
renewal, (ii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor
requests, in writing, to extend this Agreement for an additional one-year term and (iii) the Town
approves the additional one-year term in writing (including any price adjustments approved as part
of this Agreement), as evidenced by the Town Manager’s signature thereon, which approval may
be withheld by the Town for any reason. The Vendor’s failure to seek a renewal of this Agreement
shall cause this Agreement to terminate at the end of the then-current term of this Agreement;
provided, however, that the Town may, at its discretion and with the agreement of the Vendor,
elect to waive this requirement and renew this Agreement. The Initial Term and all Renewal
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Terms, if any, are collectively referred to herein as the “Term.” Upon renewal, the terms and
conditions of this Agreement shall remain in full force and effect.
2. Scope of Work. Vendor shall provide the Services as set forth in the Proposal
attached hereto as Exhibit A and incorporated herein by reference.
3. Compensation. The Town shall pay the Vendor an amount not to exceed $40,000,
at the rates set forth in the Fee Proposal attached hereto as Exhibit B and incorporated herein by
reference. The aggregate amount per renewal term shall not exceed $40,000 in any case unless the
Agreement is affirmed and ratified via an executed amendment. All remaining terms and
conditions of the Agreement shall remain in full force and effect.
4. Payments. The Town shall pay the Vendor according to the timeline in Exhibit A,
based upon work performed and completed to date, and upon submission and approval of invoices.
All invoices shall document and itemize all work completed to date. Each invoice statement shall
include a record of time expended and work performed in sufficient detail to justify payment. This
Agreement must be referenced on all invoices.
5. Documents. All documents, including any intellectual property rights thereto,
prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town.
6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable
of and devoted to the successful performance of the Services under this Agreement. Vendor agrees
to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to
hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement
of the Services to be performed under this Agreement, key personnel shall not be removed or
replaced without prior written notice to the Town. If key personnel are not available to perform
the Services for a continuous period exceeding 30 calendar days, or are expected to devote
substantially less effort to the Services than initially anticipated, Vendor shall immediately notify
the Town of same and shall, subject to the concurrence of the Town, replace such personnel with
personnel possessing substantially equal ability and qualifications.
7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by
the Town at reasonable times during Vendor’s performance. The Vendor shall provide and
maintain a self-inspection system that is acceptable to the Town.
8. Licenses; Materials. Vendor shall maintain in current status all federal, state and
local licenses and permits required for the operation of the business conducted by the Vendor. The
Town has no obligation to provide Vendor, its employees or subcontractors any business
registrations or licenses required to perform the specific services set forth in this Agreement. The
Town has no obligation to provide tools, equipment or material to Vendor.
9. Performance Warranty. Vendor warrants that the Services rendered will conform
to the requirements of this Agreement and with the care and skill ordinarily used by members of
the same profession practicing under similar circumstances at the same time and in the same
locality.
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10. Indemnification. To the fullest extent permitted by law, the Vendor shall
indemnify, defend and hold harmless the Town and each council member, officer, employee or
agent thereof (the Town and any such person being herein called an “Indemnified Party”), for,
from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but
not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to
which any such Indemnified Party may become subject, under any theory of liability whatsoever
(“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are
caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions,
breach of contract, in connection with the work or services of the Vendor, its officers, employees,
agents, or any tier of subcontractor in the performance of this Agreement. The amount and type
of insurance coverage requirements set forth below will in no way be construed as limiting the
scope of the indemnity in this Section.
11. Insurance.
11.1 General.
A. Insurer Qualifications. Without limiting any obligations or
liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter
stipulated minimum insurance with insurance companies authorized to do business in the
State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best,
Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to
maintain insurance as specified herein may result in termination of this Agreement at the
Town’s option.
B. No Representation of Coverage Adequacy. By requiring insurance
herein, the Town does not represent that coverage and limits will be adequate to protect
Vendor. The Town reserves the right to review any and all of the insurance policies and/or
endorsements cited in this Agreement but has no obligation to do so. Failure to demand
such evidence of full compliance with the insurance requirements set forth in this
Agreement or failure to identify any insurance deficiency shall not relieve Vendor from,
nor be construed or deemed a waiver of, its obligation to maintain the required insurance
at all times during the performance of this Agreement.
C. Additional Insured. All insurance coverage, except Workers’
Compensation insurance and Professional Liability insurance, if applicable, shall name, to
the fullest extent permitted by law for claims arising out of the performance of this
Agreement, the Town, its agents, representatives, officers, directors, officials and
employees as Additional Insured as specified under the respective coverage sections of this
Agreement.
D. Coverage Term. All insurance required herein shall be maintained
in full force and effect until all work or services required to be performed under the terms
of this Agreement are satisfactorily performed, completed and formally accepted by the
Town, unless specified otherwise in this Agreement.
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E. Primary Insurance. Vendor’s insurance shall be primary insurance
with respect to performance of this Agreement and in the protection of the Town as an
Additional Insured.
F. Claims Made. In the event any insurance policies required by this
Agreement are written on a “claims made” basis, coverage shall extend, either by keeping
coverage in force or purchasing an extended reporting option, for three years past
completion and acceptance of the services. Such continuing coverage shall be evidenced
by submission of annual Certificates of Insurance citing applicable coverage is in force and
contains the provisions as required herein for the three-year period.
G. Waiver. All policies, except for Professional Liability, including
Workers’ Compensation insurance, shall contain a waiver of rights of recovery
(subrogation) against the Town, its agents, representatives, officials, officers and
employees for any claims arising out of the work or services of Vendor. Vendor shall
arrange to have such subrogation waivers incorporated into each policy via formal written
endorsement thereto.
H. Policy Deductibles and/or Self-Insured Retentions. The policies set
forth in these requirements may provide coverage that contains deductibles or self-insured
retention amounts. Such deductibles or self-insured retention shall not be applicable with
respect to the policy limits provided to the Town. Vendor shall be solely responsible for
any such deductible or self-insured retention amount.
I. Use of Subcontractors. If any work under this Agreement is
subcontracted in any way, Vendor shall execute written agreements with its subcontractors
containing the indemnification provisions set forth in this Agreement and insurance
requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible
for executing any agreements with its subcontractors and obtaining certificates of insurance
verifying the insurance requirements.
J. Evidence of Insurance. Prior to commencing any work or services
under this Agreement, Vendor will provide the Town with suitable evidence of insurance
in the form of certificates of insurance and a copy of the declaration page(s) of the insurance
policies as required by this Agreement, issued by Vendor’s insurance insurer(s) as evidence
that policies are placed with acceptable insurers as specified herein and provide the
required coverages, conditions and limits of coverage specified in this Agreement and that
such coverage and provisions are in full force and effect. Confidential information such as
the policy premium may be redacted from the declaration page(s) of each insurance policy,
provided that such redactions do not alter any of the information required by this
Agreement. The Town shall reasonably rely upon the certificates of insurance and
declaration page(s) of the insurance policies as evidence of coverage but such acceptance
and reliance shall not waive or alter in any way the insurance requirements or obligations
of this Agreement. If any of the policies required by this Agreement expire during the life
of this Agreement, it shall be Vendor’s responsibility to forward renewal certificates and
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declaration page(s) to the Town 30 days prior to the expiration date. All certificates of
insurance and declarations required by this Agreement shall be identified by referencing
the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed
for all certificates or declarations received without the appropriate RFP number and title or
a reference to this Agreement, as applicable. Additionally, certificates of insurance and
declaration page(s) of the insurance policies submitted without referencing the appropriate
RFP number and title or a reference to this Agreement, as applicable, will be subject to
rejection and may be returned or discarded. Certificates of insurance and declaration
page(s) shall specifically include the following provisions:
(1) The Town, its agents, representatives, officers, directors,
officials and employees are Additional Insureds as follows:
(a) Commercial General Liability – Under Insurance
Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent.
(b) Auto Liability – Under ISO Form CA 20 48 or
equivalent.
(c) Excess Liability – Follow Form to underlying
insurance.
(2) Vendor’s insurance shall be primary insurance with respect
to performance of this Agreement.
(3) All policies, except for Professional Liability, including
Workers’ Compensation, waive rights of recovery (subrogation) against Town, its
agents, representatives, officers, officials and employees for any claims arising out
of work or services performed by Vendor under this Agreement.
(4) ACORD certificate of insurance form 25 (2014/01) is
preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the
phrases in the cancellation provision “endeavor to” and “but failure to mail such
notice shall impose no obligation or liability of any kind upon the company, its
agents or representatives” shall be deleted. Certificate forms other than ACORD
form shall have similar restrictive language deleted.
11.2 Required Insurance Coverage.
A. Commercial General Liability. Vendor shall maintain “occurrence”
form Commercial General Liability insurance with an unimpaired limit of not less than
$1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual
Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury. Coverage under the policy will be at
least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not
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limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims
arising out of the performance of this Agreement, the Town, its agents, representatives,
officers, officials and employees shall be cited as an Additional Insured under ISO,
Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or
equivalent, which shall read “Who is an Insured (Section II) is amended to include as an
insured the person or organization shown in the Schedule, but only with respect to liability
arising out of “your work” for that insured by or for you.” If any Excess insurance is
utilized to fulfill the requirements of this subsection, such Excess insurance shall be
“follow form” equal or broader in coverage scope than underlying insurance.
B. Vehicle Liability. Vendor shall maintain Business Automobile
Liability insurance with a limit of $1,000,000 each occurrence on Vendor’s owned, hired
and non-owned vehicles assigned to or used in the performance of the Vendor’s work or
services under this Agreement. Coverage will be at least as broad as ISO coverage code
“1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent
allowed by law, for claims arising out of the performance of this Agreement, the Town, its
agents, representatives, officers, directors, officials and employees shall be cited as an
Additional Insured under ISO Business Auto policy Designated Insured Endorsement form
CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of
this subsection, such Excess insurance shall be “follow form” equal or broader in coverage
scope than underlying insurance.
C. Professional Liability. If this Agreement is the subject of any
professional services or work, or if the Vendor engages in any professional services or
work in any way related to performing the work under this Agreement, the Vendor shall
maintain Professional Liability insurance covering negligent errors and omissions arising
out of the Services performed by the Vendor, or anyone employed by the Vendor, or
anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally
liable, with an unimpaired liability insurance limit of $2,000,000 each claim and
$2,000,000 annual aggregate.
D. Workers’ Compensation Insurance. Vendor shall maintain
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction over Vendor’s employees engaged in the performance of work
or services under this Agreement and shall also maintain Employers Liability Insurance of
not less than $500,000 for each accident, $500,000 disease for each employee and
$1,000,000 disease policy limit.
11.3 Cancellation and Expiration Notice. Insurance required herein shall not
expire, be canceled, or be materially changed without 30 days’ prior written notice to the Town.
12. Termination; Cancellation.
12.1 For Town’s Convenience. This Agreement is for the convenience of the
Town and, as such, may be terminated without cause after receipt by Vendor of written notice by
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the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services
performed to the termination date.
12.2 For Cause. If either party fails to perform any obligation pursuant to this
Agreement and such party fails to cure its nonperformance within 30 days after notice of
nonperformance is given by the non-defaulting party, such party will be in default. In the event of
such default, the non-defaulting party may terminate this Agreement immediately for cause and
will have all remedies that are available to it at law or in equity including, without limitation, the
remedy of specific performance. If the nature of the defaulting party’s nonperformance is such
that it cannot reasonably be cured within 30 days, then the defaulting party will have such
additional periods of time as may be reasonably necessary under the circumstances, provided the
defaulting party immediately (A) provides written notice to the non-defaulting party and (B)
commences to cure its nonperformance and thereafter diligently continues to completion the cure
of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of
such termination for cause, payment shall be made by the Town to the Vendor for the undisputed
portion of its fee due as of the termination date.
12.3 Due to Work Stoppage. This Agreement may be terminated by the Town
upon 30 days’ written notice to Vendor in the event that the Services are permanently abandoned.
In the event of such termination due to work stoppage, payment shall be made by the Town to the
Vendor for the undisputed portion of its fee due as of the termination date.
12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ.
REV. STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations
by the Town or any of its departments or agencies if any person significantly involved in initiating,
negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its
departments or agencies is, at any time while this Agreement or any extension of this Agreement
is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any
other party of this Agreement with respect to the subject matter of this Agreement.
12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this
Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future
employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent
or representative of the Vendor to any officer, agent or employee of the Town for the purpose of
securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this
provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and
withhold from the Vendor an amount equal to 150% of the gratuity.
12.6 Agreement Subject to Appropriation. This Agreement is subject to the
provisions of ARIZ. CONST. ART. IX, § 5 and ARIZ. REV. STAT. § 42-17106. The provisions of
this Agreement for payment of funds by the Town shall be effective when funds are appropriated
for purposes of this Agreement and are actually available for payment. The Town shall be the sole
judge and authority in determining the availability of funds under this Agreement and the Town
shall keep the Vendor fully informed as to the availability of funds for this Agreement. The
obligation of the Town to make any payment pursuant to this Agreement is a current expense of
the Town, payable exclusively from such annual appropriations, and is not a general obligation or
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indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the
amounts as set forth in this Agreement during any immediately succeeding fiscal year, this
Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall
be relieved of any subsequent obligation under this Agreement.
13. Miscellaneous.
13.1 Independent Contractor. It is clearly understood that each party will act in
its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the
other. An employee or agent of one party shall not be deemed or construed to be the employee or
agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the
Services provided under this Agreement are being provided as an independent contractor, not as
an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to
workers’ compensation benefits from the Town. The Town does not have the authority to
supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and
not the Town, shall determine the time of its performance of the services provided under this
Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit
A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing
its profession elsewhere. Town and Vendor do not intend to nor will they combine business
operations under this Agreement.
13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of
the State of Arizona and suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all
times during the performance of its duties under this Agreement ensure that it and any person for
whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations,
ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A)
existing and future Town and County ordinances and regulations; (B) existing and future State and
Federal laws; and (C) existing and future Occupational Safety and Health Administration
standards.
13.4 Amendments. This Agreement may be modified only by a written
amendment signed by persons duly authorized to enter into contracts on behalf of the Town and
the Vendor.
13.5 Provisions Required by Law. Each and every provision of law and any
clause required by law to be in this Agreement will be read and enforced as though it were included
herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly
inserted, then upon the application of either party, this Agreement will promptly be physically
amended to make such insertion or correction.
13.6 Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of this Agreement which may remain in effect without
the invalid provision or application.
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13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement
represents the entire agreement of the parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and
superseded by this Agreement. No representations, warranties, inducements or oral agreements
have been made by any of the parties except as expressly set forth herein, or in any other
contemporaneous written agreement executed for the purposes of carrying out the provisions of
this Agreement. This Agreement shall be construed and interpreted according to its plain meaning,
and no presumption shall be deemed to apply in favor of, or against the party drafting this
Agreement. The parties acknowledge and agree that each has had the opportunity to seek and
utilize legal counsel in the drafting of, review of, and entry into this Agreement.
13.8 Assignment; Delegation. No right or interest in this Agreement shall be
assigned or delegated by Vendor without prior, written permission of the Town, signed by the
Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision
shall be a breach of this Agreement by Vendor.
13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any
other party to furnish any of the material or services specified herein without the prior written
approval of the Town. The Vendor is responsible for performance under this Agreement whether
or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any
subcontract shall be a material breach of this Agreement by Vendor.
13.10 Rights and Remedies. No provision in this Agreement shall be construed,
expressly or by implication, as waiver by the Town of any existing or future right and/or remedy
available by law in the event of any claim of default or breach of this Agreement. The failure of
the Town to insist upon the strict performance of any term or condition of this Agreement or to
exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the
Town’s acceptance of and payment for services, shall not release the Vendor from any
responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a
waiver of any right of the Town to insist upon the strict performance of this Agreement.
13.11 Attorneys’ Fees. In the event either party brings any action for any relief,
declaratory or otherwise, arising out of this Agreement or on account of any breach or default
hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’
fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall
be deemed to have accrued on the commencement of such action and shall be enforced whether or
not such action is prosecuted through judgment.
13.12 Liens. All materials or services shall be free of all liens and, if the Town
requests, a formal release of all liens shall be delivered to the Town.
13.13 Offset.
A. Offset for Damages. In addition to all other remedies at law or
equity, the Town may offset from any money due to the Vendor any amounts Vendor owes
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to the Town for damages resulting from breach or deficiencies in performance or breach of
any obligation under this Agreement.
B. Offset for Delinquent Fees or Taxes. The Town may offset from
any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees,
transaction privilege taxes and property taxes, including any interest or penalties.
13.14 Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to
a recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
With copy to: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Vendor: McGrath Consulting Group, Inc.
P.O. Box 190
Wonder Lake, Il. 60097
Attn: Ronald Moser
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
13.15 Confidentiality of Records. The Vendor shall establish and maintain
procedures and controls that are acceptable to the Town for the purpose of ensuring that
information contained in its records or obtained from the Town or from others in carrying out its
obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or
employees, except as required to perform Vendor’s duties under this Agreement. Persons
requesting such information should be referred to the Town. Vendor also agrees that any
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information pertaining to individual persons shall not be divulged other than to employees or
officers of Vendor as needed for the performance of duties under this Agreement.
13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors
are complying with the warranty under subsection 13.17 below, Vendor’s and its subcontractor’s
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Vendor and its subcontractors’
employees who perform any work or services pursuant to this Agreement (all of the foregoing
hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or
reproduction during normal working hours by the Town, to the extent necessary to adequately
permit (A) evaluation and verification of any invoices, payments or claims based on Vendor’s and
its subcontractors’ actual costs (including direct and indirect costs and overhead allocations)
incurred, or units expended directly in the performance of work under this Agreement and (B)
evaluation of the Vendor’s and its subcontractors’ compliance with the Arizona employer
sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to
audit Records as set forth in this subsection, Vendor and its subcontractors hereby waive any rights
to keep such Records confidential. For the purpose of evaluating or verifying such actual or
claimed costs or units expended, the Town shall have access to said Records, even if located at its
subcontractors’ facilities, from the effective date of this Agreement for the duration of the work
and until three years after the date of final payment by the Town to Vendor pursuant to this
Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate
workspace so that the Town can conduct audits in compliance with the provisions of this
subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of
intended audits. Vendor shall require its subcontractors to comply with the provisions of this
subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement.
13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. §
41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E-verify requirements
under ARIZ. REV. STAT. § 23-214(A). Vendor’s or its subcontractors’ failure to comply with such
warranty shall be deemed a material breach of this Agreement and may result in the termination
of this Agreement by the Town.
13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for
the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in
ARIZ. REV. STAT. § 35-393, of Israel.
13.19 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the
documents shall govern in the order listed herein.
13.20 Non-Exclusive Contract. This Agreement is entered into with the
understanding and agreement that it is for the sole convenience of the Town. The Town reserves
the right to obtain like goods and services from another source when necessary.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth Klein (Nov 17, 2021 15:29 MST)
“Contractor”
____________________________________,
By:
Name:
Title:
McGrath Consulting Group, Inc., a(n) Illinois corporation
Tim McGrath (Nov 5, 2021 10:30 CDT)
Tim McGrath
CEO
Tim McGrath
EXHIBIT A
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
MCGRATH CONSULTING GROUP, INC.
[Consultant’s Proposal]
See following pages.
Town of Fountain Hills
Admin-Procurement
Robert Durham, Procurement Officer
16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
RESPONSE DEADLINE: October 28, 2021 at 3:00 pm
Report Generated: Tuesday, November 2, 2021
McGrath Consulting Group Proposal
CONTACT INFORMATION
Company:
McGrath Consulting Group
Email:
ron@mcgrathconsulting.com
Contact:
Ronald Moser
Address:
P.O. Box 190
Wonder Lake, IL 60097
Phone:
N/A
Website:
www.mcgrathconsulting.com
Submission Date:
Oct 28, 2021 2:26 PM
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 2
ADDENDA CONFIRMATION
No addenda issued
QUESTIONNAIRE
1. Certification
By confirming questions under this section, the Vendor certifies:
NO COLLUSION*
Pass
The submission of the Proposal did not involve collusion or other anti-competitive practices.
Confirmed
NO DISCRIMINATION*
Pass
It shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246.
Confirmed
NO GRATUITY*
Pass
It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gi ft, loan,
gratuity, special discount, trip favor or service to a Town employee, officer or agent in connection with the submitted Proposal. It
(including the Vendor’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) has refrained, under penalty of
disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 3
with any person who may play a part in the selection process, including the Selection Committee, elected officials, the Town Manager,
Assistant Town Managers, Department Heads, and other Town staff. All contact must be addressed to the Town’s Procurement Agent,
except for questions submitted as set forth in Subsection 1.4 (Inquiries), above. Any attempt to influence the selec tion process by any
means shall void the submitted Proposal and any resulting Agreement.
Confirmed
FINANCIAL STABILITY*
Pass
It is financially stable, solvent and has adequate cash reserves to meet all financial obligations including any potential co sts resulting
from an award of the Agreement.
Confirmed
NO SIGNATURE/FALSE OR MISLEADING STATEMENT*
Pass
The signature on the cover letter of the Proposal and the Vendor Information Form is genuine and the person signing has the
authority to bind the Vendor. Failure to sign the Proposal and the Vendor Information Form, or signing either with a false or
misleading statement, shall void the submitted Proposal and any resulting Agreement.
Confirmed
PROFESSIONAL SERVICES AGREEMENT*
Pass
In addition to reviewing and understanding the submittal requirements, it has reviewed the attached sample Professional Services
Agreement including the Scope of Work and other Exhibits.
Confirmed
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 4
REFERENCE CHECKS*
Pass
References will be checked, and it is Vendor’s responsibility to ensure that all information is accurate and current. Vendor authorizes
the Town’s representative to verify all information from these references and releases all those concerned from any liability in
connection with the information they provide. Inability of the Town to verify references shall result in the Proposal being considered
non-responsive.
Confirmed
GENERAL INFORMATION*
Pass
A. One page cover letter as described in the section titled "RFP Submission Process", the subsection titled "Required Submittal".
B. Provide Vendor identification information. Explain the Vendor’s legal organization including the legal name, address,
identification number and legal form of the Vendor (e.g., partnership, corporation, joint venture, limited liability company, sole
proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under
this section for each member. If a limited liability company, provide the name of the member or members authorized to act on
the company’s behalf. If the Vendor is a wholly owned subsidiary of another company, identify the parent company. If the
corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of
the person to contact concerning the Proposal.
C. Identify the location of the Vendor’s principal office and the local work office, if different. Include any documentation that
supports the Vendor’s authority to provide services in Arizona.
D. Provide a general description of the Vendor’s organization, including years in business.
E. Identify any contract or subcontract held by the Vendor or officers of the Vendor that have been terminated within the last
five years. Briefly describe the circumstances and the outcome.
F. Identify any claims arising from a contract which resulted in litigation or arbitration within the last five years. Briefly d escribe
the circumstances and the outcome.
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 5
Fountain_Hills_AZ_fire_FINANCIAL_ANALYSIS-FIRE_1.2_(1).pdfRequired_sections_within_the_proposal.pdf
EXPERIENCE AND QUALIFICATIONS OF THE VENDOR*
Pass
A. Provide a detailed description of the Vendor’s experience in providing similar services to municipalities or other entities of a
similar size to the Town, specifically relating experience with respect to Financial Analysis --Fire Department.
B. Vendor must demonstrate successful completion of at least three similar projects within the past 60 months. For the purpose
of this Solicitation, “successful completion” means completion of a project within the established schedule and budget and
“similar projects” resemble this project in size, nature and scope. Provide a list of at least three organizations for which you
successfully completed a similar project. This list shall include, at a minimum, the following information:
1. Name of company or organization.
2. Contact name.
3. Contact address, telephone number and e-mail address.
4. Type of services provided.
5. Dates of contract initiation and expiration.
Required_sections_within_the_proposal.pdf
KEY POSITIONS*
Pass
A. Identify each key personnel member that will render services to the Town including title and relevant experience required,
including the proposed project manager and project staff.
B. Indicate the roles and responsibilities of each key position. Include senior members of the Vendor only from the perspective of
what their role will be in providing services to the Town.
C. If a subcontractor will be used for all work of a certain type, include information on this subcontractor. A detailed plan for
providing supervision must be included.
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 6
D. Attach a résumé and evidence of certification, if any, for each key personnel member and/or subcontractor to be involved in
this project. Résumés should be attached together as a single appendix at the end of the Proposal and will not count toward
the Proposal page limit. However, each resume shall not exceed two pages in length.
Required_sections_within_the_proposal.pdf
PROJECT APPROACH*
Pass
A. Describe the Vendor’s approach to performing the required Services in the section titled Scope of Work, and its approach to
contract management, including its perspective and experience on partnering, customer service, quality control, scheduling
and staff.
B. Describe any alternate approaches if it is believed that such an approach would best suit the needs of the Town. Include
rationale for alternate approaches, and indicate how the Vendor will ensure that all efforts are coordinated with the Town’s
Representatives.
Required_sections_within_the_proposal.pdf
PROJECT SCHEDULE*
Pass
Provide a project schedule showing key project milestones and deliverables. The schedule shall demonstrate Vendor’s ability to meet
the designated milestones as listed below. All Services of the successful Vendor must reach full completion and shall not exceed a 60
day period after the Notice to Proceed has been issued by Town. Assumptions used in developing the schedule shall be identified and
at a minimum the proposed schedule shall include the following dates.
A. Contract Award Date
B. Notice to Proceed Date
C. Proposed Kick-Off Meeting
D. Phase I Report Due Date
PROPOSAL DOCUMENT REPORT
RFP No. 2022-006
Financial Analysis--Fire Department
PROPOSAL DOCUMENT REPORT
Request for Proposals - Financial Analysis--Fire Department
Page 7
E. Phase I Report Presentation Date
F. Phase II Implementation Start Date
G. Project Completion Date
Required_sections_within_the_proposal.pdf
PRICING*
Pass
Vendor shall submit the same number of copies of the Fee Proposal as described in section titled "RFP Submission Process" subsection
titled "Pricing" in a separate, sealed envelope enclosed with the Vendor’s Proposal with the signature of the representative of the
Vendor who is authorized to make such an offer. The Fee Proposal must be provided in the format attached as Exhibit C of the
Professional Services Agreement. The Fee Proposal shall list the individual cost for each of the program expenses and shall be
provided in a spreadsheet format to enable the Town staff to determine (1) total labor hours, (2) key team member(s) proposed for
each task and sub-task and (3) number of management, engineering, technical, drafting and support personnel hours proposed for
the project. The hourly rate, name of the team member and staff classification shall be included in the spreadsheet. Identify all other
costs to be billed to the project, including project expenses (no mark-up on expenses will be allowed) and subcontractor fees.
Confirmed
PRICING DOCUMENT
Pass
Exhibit_C_Pricing_Fire.pdf
Financial Analysis-
Fire Department
Operations
Submitted By:
McGrath Consulting Group
Tim McGrath, Ph.D, Project Manager
tim@mcgrathconsulting.com
October 28, 2021
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page i
October 28, 2021
Rob Durham, Procurement Administrator
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
Thank you for the opportunity to submit our qualifications to conduct a Financial Analysis – Fire
Department Operations, for the Town of Fountain Hills. This proposal outlines our understanding
of the project.
Why should you choose McGrath Consulting Group for this Financial Analysis?
We do not ask you to adapt to an off-the-shelf assessment.
❖ We find that each community has unique qualities, culture and needs.
❖ We work hard to understand your goals, community culture, departmental successes, and
challenges so we can help you sustain and improve the fire department operations for the
Town.
Our consultants are highly qualified and nationally respected professionals:
❖ Our consultants have professional and consulting experience in all aspects of fire
department operations and administration.
We are experienced:
❖ After 21 years in business, we have over 350 clients in 39 states. Thus, we have assisted
with a wide range of public sector challenges in the arena of public safety.
Detailed information regarding our firm, consultants, methodology, and required information are
presented within this proposal. As you review the proposal, if you have any questions or require
additional information, please do not hesitate to ask.
Sincerely,
Tim McGrath, Ph.D.
Tim McGrath, Ph.D
Project Manager
CEO of McGrath Consulting Group (authorized person to bind vendor)
McGrath Consulting Group, Inc.
P.O. Box 190
Wonder Lake, IL 60097
tim@mcgrathconsulting.com
Corporate Office: (815) 728-9111
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page i
TABLE OF CONTENTS
Firm Profile ......................................................................................................................................... 4
Firm Expertise ............................................................................................................................................. 4
Scope of SERVICES .......................................................................................................................... 4
Assessment Strategy and Methodology ......................................................................................... 5
Project Orientation ...................................................................................................................................... 5
Data Gathering, Assessment, and Analysis ........................................................................................... 5
Tours & Work Observations .................................................................................................................. 5
Stakeholder Interviews .......................................................................................................................... 6
Data Analysis .......................................................................................................................................... 6
Reports and Presentation .......................................................................................................................... 6
Town of Fountain Hills Staff Time ................................................................................................... 6
Firm Capacity and Timeline .............................................................................................................. 6
Project Management and Key Consultant Team ............................................................................ 7
Tim McGrath, Ph.D., Principle/CEO, Project Manager .............................................................................. 8
Craig A. Haigh, Lead Fire Consultant ......................................................................................................... 8
Malayna Halvorson Maes, Lead Human Resources Consultant ................................................................ 9
Joseph M. Heim, Fire Consultant ............................................................................................................ 10
Staff Assignments and Additional Consultants .................................................................................... 10
References – Local Government Clients ...................................................................................... 11
Final Word ......................................................................................................................................... 11
Exhibit C: Pricing ............................................................................................................................. 11
Notice: ............................................................................................................................................... 11
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 4
FIRM PROFILE
McGrath Consulting Group, Inc.
is an organization that
specializes in public sector
consulting predominately in the
fields of law enforcement, fire,
emergency medical services
(EMS), communications and
human resources. The principals
of the company have over 50
years of public sector
experience.
We have two distinct divisions
within the company: Public
Safety – overseen by Dr. Tim
McGrath and Human Resources
– overseen by Dr. Victoria
McGrath. We have found that
having expertise in human
resources is beneficial in public
safety studies. Thus, the
Fire/EMS and Police consultants
have access to experts in human
resources to address the unique
laws and best practices
governmental entities face with
their human capital.
FIRM EXPERTISE
McGrath Consulting has been working with public-sector organizations of all types for the past 20
years. The Consultant’s assigned to this project have worked with McGrath Consulting on
numerous fire service and public safety organizational studies and audits.
SCOPE OF SERVICES
Working with town administration and other stakeholders, we will conduct a financial analysis of fire
department operations to determine if the town should renew the current contract with Rural Metro,
seek an intergovernmental agreement (IGA) with another municipality, or establish its own in-
house fire department.
Our work for your organization will include a comprehensive study and cost analysis of all sections
as described in section 2, including all subcategories, SCOPE OF WORK, in the town’s request for
proposal.
This work will be accomplished in a participatory environment whereby McGrath consultants
engage and listen to the town administration and stakeholders, is sensitive to the unique qualities
and needs of your town and develops a plan and walks you through the recommendations.
Company Name McGrath Consulting Group
Parent
Organization
McGrath Consulting Group, Inc.
Established May 1, 2000
Years of Service 21
Type of Firm Private Corporation
Illinois, USA
Company Mailing
Address
P.O. Box 190
Wonder Lake, IL 60097
Company Physical
Address
7614 Barnard Mill Rd
Wonder Lake, IL 60097
Website www.mcgrathconsulting.com
Chief Executive
Officer and
Authorized
Representative
Dr. Tim McGrath, Ph.D.
Email Address tim@mcgrathconsulting.com
Phone Number (815) 728-9111
Fax Number (815) 331-0215
Insurance State Farm: Auto, General Liability
Travelers: Workers Compensation
Accord: Professional Liability
Chubb: Cyber Security Liability
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 5
ASSESSMENT STRATEGY AND METHODOLOGY
Our methodology and approach are characterized by a systematic, logical series of tasks aimed at
assuring thoroughness, consistency, and objectivity. Our goal is to meet the needs of your
organization. Therefore, the proposal steps can be discussed and adjusted to meet the needs of the
Town of Fountain Hills. The following is a visual summary of the project plan. A detailed methodology
and work plan follows.
PROJECT ORIENTATION
The McGrath consulting team members will begin the project by conferring with the designated
Project Manager for the town and other persons you designate. We will review the planned timeline
and deliverables and confirm expectations from all partners. A clearly defined game plan will
result in a successful solution for your organization.
A list of information, data sets and documents needed will be requested prior to the first site visit.
Based on our initial meeting with your team and the data and documents gathered, our team of
consultants will schedule the onsite visits.
DATA GATHERING, ASSESSMENT, AND ANALYSIS
TOURS & WORK OBSERVATIONS
Our consultant team may use tours of the jurisdiction, and other appropriate facilities in order to
thoroughly understand fire department needs and current services in the town. Our team may also
observe fire service personnel performing their duties, responding to calls, participating in
training/drills, and other meetings/activities to understand the functional relationships, interactions
and operations of the service provided by the contracting agency.
Project Orientation•Confirmation of Scope
of Work and
Expectations of the
Town
•Confirm Timeline
•Schedule initial
Stakeholder Meetings
•Collect Contract and
Town data and
documents Data Gathering, Assessment, Analysis •Onsite Tours and
Observations
•Stakeholder Interviews
•Data Analysis and
Assessment
Reports and Presentation•Prepare Report of
Findings/
Recommendations
•Presentation of
Findings/
Recommendations
•Implementation
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 6
STAKEHOLDER INTERVIEWS
We will conduct individual interviews, to gather the most comprehensive information.
❖ In-depth, individual interviews with appropriate town officials.
❖ Individual interviews with contracting agency personnel.
❖ Individual interviews with other local fire agencies.
DATA ANALYSIS
Significant time will be spent both on-site and off-site reviewing documents from the targeted areas
and analyzing gathered data, interview results, and fire service metrics and statistics.
REPORTS AND PRESENTATION
During the final phase of the project, progress summaries and issued discovered will be developed
and provided to the town’s project manager. The draft report will then be developed which will
provide an overview of identified issues and recommendations for changes. The consultants will help
prioritize the recommendations and lay out an implementation plan.
Consulting team members will confer via conference call, video conferencing, or other means with
the town’s project manager and other identified officials to review and address questions and
concerns from the report. After appropriate modifications are made, the final report will be provided
to the town project manager. McGrath consultants are available to confer with any stakeholders to
address questions again via conference call, video conferencing, etc.
TOWN OF FOUNTAIN HILLS STAFF TIME
Since we work closely with our clients, support on this project is critical but not intrusive. Initially, a
list of items required for analysis or understanding is submitted to a designated person. Further,
assistance is requested in setting up interviews with individuals within the town and service
providers, and/or providing contact information. Additionally, support is needed to answer
questions or address questions/concerns/issues of the consulting team. These are usually
completed through telephone or email conversations.
FIRM CAPACITY AND TIMELINE
The consultants can begin the project immediately upon contract execution. We would anticipate
the draft report to be completed within 120 days thereafter. Factors that can impact the timeline
include town administration and employee availability for meetings and interview as well as timely
receipt of requested data.
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 7
Activity Month 1 Month 2 Month 3 Month 4
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Data Request to Client
(allow 2-3 weeks)
Project orientation/planning
Onsite Visit
(Data Review on Site, Stakeholder
Interviews, On-site Assessments Tours,
Data Analysis)
Virtual Interviews not conducted onsite
Assessment and Analysis
Provide Draft Reports for Town review
Address questions/concerns
Submit Final Report
PROJECT MANAGEMENT AND KEY CONSULTANT TEAM
All consultants are McGrath consultants. There is no subcontracting.
The Consultants were selected for this project based upon their areas of expertise, specialties, and
related project experience. We operate under the philosophy of total team involvement and each
team member has experience in all facets of project work and will work together to meet the goals
of your project. Further, we have the flexibility to involve other consultants with our organization to
bring their unique perspective and expertise as needed. Primary members of the team for the Town
of Fountain Hills are provided.
Dr. Tim McGrath
Principle
Project Manager
Craig A. Haigh
Lead Fire Consultant
Joseph Heim
Fire Consultant
Malayna Halvorson Maes
Lead HR Consultant
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 8
TIM MCGRATH, PH.D., PRINCIPLE/CEO, PROJECT MANAGER
As CEO of McGrath Consulting Group, Inc. Dr. Tim McGrath is the visionary of the organization.
His 33 years of experience in Fire and EMS as well as his ability to develop innovative solutions
makes McGrath Consulting different than other firms. Dr. McGrath started his career as a volunteer
firefighter and went through the transition of an informal group of civic minded individuals to an
integral department within the Village of Gurnee, IL. During his tenure with Gurnee, the Village
rapidly grew from a small bedroom community to one that hosts a Six Flag Great America, and at
the time, the world’s largest shopping center – 2.2 million square feet under one roof. Dr. McGrath
was in administrative positions during both of the ventures, so he understands the opportunities
and challenges growth brings to the fire service. Dr. McGrath was part of the first paramedic pilot
program in the State of Illinois. Through his leadership, he brought in the first non-education-based
paramedic training program in the City of Brookfield fire department. Thus, the City of Brookfield
Fire Department became a profit center training all paramedic personnel for Waukesha County, WI.
Dr. McGrath’s passion is in consolidation of services. This can entail a wide range of relationships
from simply sharing resources to full consolidation and integration of services. Thus, conducting an
analysis of each department, Dr. McGrath is able to identify the areas for greater cooperative
efforts that continue to provide quality services in a cost-efficient manner. Through his experience
and innovative mind set, Dr. McGrath is able to identify and address key issues – current and
future. It is through this combination of education and work experience, as well as working with
over 170 organizations in 39 states, he brings a vast amount of first-hand knowledge to the
assessment of emergency services.
Education
• Ph. D – Administrative Management, Walden University
o Dissertation: Attitudes on Consolidation in the Fire Service
• Master of Arts – Public Administration & Management, Webster University
• Bachelor of Science – Industrial Education College, University of Arizona – Stout
• Associate Degree – Fire Science Technology, College of Lake County
CRAIG A. HAIGH, LEAD FIRE CONSULTANT
Craig A. Haigh began his fire service career in 1983 as a volunteer in his hometown of Hampton
(IL). He served as Hampton’s volunteer fire chief from 1991 – 1995. During that time, he developed
and implemented their EMT-Intermediate/Advanced EMT program. In 1988 he was hired full time
as a firefighter with the City of Rock Island (IL) Fire Department. He ultimately was appointed as
their first EMS Coordinator and as such developed and implemented the department’s paramedic
program. He left Hampton and Rock Island in 1995 to become the first paid fire chief of the King
(NC) Volunteer Fire Department. There he was tasked with transitioning the all volunteer
department into a combination agency (volunteer and paid employees). While in King he served as
the primary architect responsible for merging the independent volunteer department into the City of
King making it a municipal government agency. He returned to Illinois in 2002 to serve as Fire
Chief/Director of Emergency Management for the Village of Hanover Park. He was the 2012 Illinois
Career Fire Chief of the Year.
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 9
Chief Haigh also works as a Field Staff Instructor with the University of Illinois Fire Service Institute
(IFSI) where he has been since 1995. In his work at the University of Illinois he is a regular partner
with IFSI Research and Skidmore College First Responder Health and Safety Laboratory. He is the
recipient of the 2019 International Association of Fire Chiefs - Chief Alan Brunacini Executive
Safety Award given for his work in developing operational practices based on scientific research in
an effort to reduce firefighter deaths and injuries due to cardiovascular/medical events.
In addition to his duties as Hanover Park’s Fire Chief/Director of Emergency Management, Chief
Haigh has served as the Interim Village Manager and was also tasked with the creation of the
Inspectional Services Division. This new division merged fire prevention, the building department,
and the health department into a single agency under the control of the fire department. He also
created, implemented, and has managed the Village’s strategic planning program.
Chief Haigh retired in July 2021 from full time service as a firefighter and now serves as a
consultant focusing on management and organizational leadership. He presents and speaks
internationally.
Education
• Master of Science – Executive Fire Service Leadership, Grand Canyon University
• Bachelor of Science – Fire and Safety Engineering
• Executive Fire Officer – United States National Fire Academy
Certifications
• Natioanlly Certified Paramedic
• Accredited Chief Fire Officer, Center for Public Safety Excellence
• Member of the Institute of Fire Engineers
MALAYNA HALVORSON MAES, LEAD HUMAN RESOURCES CONSULTANT
Malayna Halvorson Maes has served as a human resource professional in both the private and public
sectors for over 20 years. She worked previously in health care human resources, then as the Human
Resources Director and senior advisor for a large county in northwestern Arizona. Thus, she has
direct experience with the many challenges facing municipal employers. As a former Arizona Human
Resources Director, she is knowledgeable of all facets of local government, including law
enforcement. She has been active in a number of professional organizations and takes an active
role in defining the profession. During her tenure in governmental human resources, Ms. Maes was
a member and senior advisor to the organization’s executive leadership team. She was responsible
for the direction of all human resources functions, which included the coordination and execution of
executive level and director level searches for the organization.
Ms. Maes is a human resources member of the consulting team for police operational st udies and
audits and serves on the consulting team for police and fire executive leadership recruitments. She
is also the primary compensation consultant for the City of Marshfield, WI.
Education
Bachelor of Arts– Psychology, Luther College, Decorah, IA
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 10
Certification
Certified Compensation Professional (in process)
JOSEPH M. HEIM, FIRE CONSULTANT
Joseph M. Heim began his fire service career in 1993 as a volunteer in East Dubuque, Illinois. He
has served as the East Dubuque Fire Chief since 2001. During his time as fire chief, he has
implemented a multi-term strategic planning process, moved to promotional assessment center
testing for volunteer officer selection/promotion, implemented a paramedic ambulance transport
program and developed a live-burn training facility.
Chief Heim was hired in 2001 as a career firefighter with the Rock Island Arsenal Fire &
Emergency Services progressing. He currently serves as Fire Chief. Chief Heim held positions
within as training officer and as deputy fire chief prior to his promotion to the fire chief position.
Chief Heim is an expert in managing non-military department of defense fire departments with
Rock Island Arsenal being one of only two world wide that provide paramedic level transport
services. Chief Heim also works as a Field Staff Instructor for the University of Illinois Fire Service
Institute.
Education
• Associates Degree – Fire Science, Columbia Southern University
• Bachelors – Fire Administration, Columbia Southern University
Certifications
• Accredited Chief Fire Officer, Center for Public Safety Excellence.
Our team for this project includes highly qualified fire service experts and human resources
consultants with diverse professional backgrounds. Additional consultants from our firm may be
called upon to assist based on their subject matter expertise.
STAFF ASSIGNMENTS AND ADDITIONAL CONSULTANTS
All consultants will be dedicated to the project throughout the duration. McGrath Consulting Group,
Inc. can access approximately 27 staff members (principals, consultants, and support staff) that
may be used on any assessment depending on the area of expertise required.
McGrath Consulting Group, Inc. ♦ PO Box 190 ♦ Wonder Lake, IL 60097 ♦ 815-728-9111
www.mcgrathconsulting.com
Fountain Hills, Arizona – Financial Analysis – Fire Department Operations Page 11
REFERENCES – LOCAL GOVERNMENT CLIENTS
Our firm specializes in working with mid-sized fire service agencies. The following references are
listed and can be contacted. The complete listing of our clients may be viewed on our website at
www.mcgrathconsulting.com.
Skagway, Alaska
Fire Department Audit
Project Manager: Brad Ryan, Borough Manager
Phone/Email: (907) 612-1788 manager@skagway.org
Comprehensive audit of all department operations including assistance/recommendations related
to organizational structure reorganization and realignment. Recommendations are the
implementation process. An time-and-materials contract extension has been awarded to McGrath
Consulting Group for ongoing assistance during the reorganization process.
Amboy Fire Protection District, Illinois
Employee Handbook/Standard Operating Guidelines/Strategic Planning
Project Manager: Jeff Bryant, Fire Chief
Phone/Email: (815) 994-6184 jbryant9962@gmail.com
Developed the department’s employee handbook along with all personnel policies. Created the
department’s standard operating guidelines as well as the department’s strategic plan. All aspects
of these documents have been updated in a continued relationship with McGrath Consulting
Group.
City of O’Fallon, IL
Multiple Projects
Project Manager: Ms. Pamala Funk, Assistant City Administrator Ret.
Phone/Email: (618) 971-8662 email: pamalafunk@charter.net
Comprehensive fire department audit and master plan; fire station location master plan; executive
search Fire Chief; master plan EMS (3rd service).
FINAL WORD
This proposal outlines our methodology to meet your needs. We will work with you and your staff to
conduct an assessment that fits the requirements of the Town of Fountain Hills. Thank you for the
opportunity to be of service. Please feel free to contact us if you have any questions regarding this
proposal.
EXHIBIT C: PRICING
NOTICE:
As of the submittal of this proposal there are no addendums issued. Our firm does acknowledge
receipt of 60-day completion waiver requirement.
All required sections in the Request for Proposal issued by the Town of Fountain Hills
are contained within our Proposal.
McGrath Consulting Group
All required sections in the Request for Proposal issued by the Town of Fountain Hills
are contained within our Proposal.
McGrath Consulting Group
All required sections in the Request for Proposal issued by the Town of Fountain Hills
are contained within our Proposal.
McGrath Consulting Group
All required sections in the Request for Proposal issued by the Town of Fountain Hills
are contained within our Proposal.
McGrath Consulting Group
All required sections in the Request for Proposal issued by the Town of Fountain Hills
are contained within our Proposal.
McGrath Consulting Group
EXHIBIT C PRICING: TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN
OF FOUNTAIN HILLS AND McGRATH CONSULTING GROUP
(Fee Proposal)
By submission of the proposal, McGrath Consulting shows its intention to accept and contract
with the Town of Fountain Hills, Arizona. The fees listed below includes consulting professional
fees and administrative costs. Travel expenses are billed separately.
Financial Analysis-Fire Department: $34,892.00
TERMS OF PAYMENT
Payment will be made in three (3) installments:
$8,723 upon completion of the signed contract;
$17,446 upon submission of the draft report; and
$8,723 plus travel costs upon submission of the final report.
All invoices are due within 30 days of receipt. Proposal cost is good for a minimum of 90 days
from October 28, 2021. Dr. Tim McGrath is the individual with the authority to negotiate and
contractually bind McGrath Consulting in any type of negotiations and contracts.
THE FOLLOWING PRICING IS DISCOUNTED BY $4,290.00 IF THE FIRM OF McGRATH
CONSULTING GROUP IS CONTRACTED FOR BOTH POLICE AND FIRE-FINANCIAL
ANALYSIS
By submission of the proposal, McGrath Consulting shows its intention to accept and contract
with the Town of Fountain Hills, Arizona. The fees listed below includes consulting professional
fees and administrative costs. Travel expenses are billed separately.
Financial Analysis-Fire Department: $30,602.00
TERMS OF PAYMENT
Payment will be made in three (3) installments:
$7,651 upon completion of the signed contract;
$15,300 upon submission of the draft report; and
$7,651 plus travel costs upon submission of the final report.
All invoices are due within 30 days of receipt. Proposal cost is good for a minimum of 90 days
from October 28, 2021. Dr. Tim McGrath is the individual with the authority to negotiate and
contractually bind McGrath Consulting in any type of negotiations and contracts.