Loading...
HomeMy WebLinkAboutRes 2021-37 RESOLUTION NO. 2021-37 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF FOUNTAIN HILLS, MARICOPA COUNTY, ARIZONA, APPROVING THE TOWN OF FOUNTAIN HILLS, ARIZONA TOWN COUNCIL YOUTH FIELD, COURT, AND SPORT LEAGUE FEE WAIVER POLICY RECITALS: WHEREAS, following direction received from the Town Council on Tuesday, September 7, 2021, staff developed the Youth Field, Court, and Sport League Fee Waiver Policy, providing a uniform set of guidelines regarding requests for Town resources and associated rental fees for youth sports, leagues, and organizations. WHEREAS, the proposed policy provides an equitable means for organizers to apply for fee reductions and to establish mutually beneficial partnerships between the Town and the community. WHEREAS, the Fountain Hills Town Council voted unanimously on November 16, 2021, to approve said policy, and now wishes to formalize it through adoption of this resolution. ENACTMENTS: NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF FOUNTAIN HILLS that the Youth Field, Court, and Sport League Fee Waiver Policy, attached hereto as Exhibit A, is hereby adopted. PASSED AND ADOPTED by the Mayor and Council of the Fountain Hills, Maricopa County, Arizona, this 7th day of December, 2021. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: b‘i GLI,V Ginny key, ayor izabe . Klein, Town lerk REVIEWED BY: APPR VED AS TO FORM: Grady E. ille Town Manager Aaron D."Arnson, own Attorney RESOLUTION 2021-37 PAGE 2 EXHIBIT 'A' YOUTH FIELD, COURT, AND SPORT LEAGUE FEE WAIVER POLICY The Town establishes the following Youth Field, Court, and Sport League Fee Waiver Policy to provide a uniform set of guidelines regarding requests for Town resources and the associated rental fees. Purpose: The Town is regularly requested to reduce park/field/court use fees for youth athletic program use. This policy is designed to provide an equitable means for organizers to apply for fee reductions and to establish mutually beneficial partnerships between the department and the community. This policy shall establish the guidelines, criteria, and process for youth field, court, and sport league resource allocation as well as applicable conditions for fee reductions. Guidelines: Fee reductions are for established facility permit or reservation fees only. Direct costs including but not limited to field preparations, materials, traffic control, staff time, or other Town fees are not eligible for a fee reduction under this policy. No more than 50% of the applicable rental fees may be waived. In exceptional circumstances, should additional considerations arise, a User Agreement will be considered if mutually beneficial for the Town and the requesting organization. Fee waivers do not relieve the applicant from payments and obligations for the following: a. Insurance/indemnification requirements; b. Other permits as required for the program or activity; c. Security/damage deposit or other financial obligations associated with the program or activity; d. Other conditions of approval that may be required. Fountain Hills Youth Sports Alliance: The Town recognizes the many partnerships that exist within the community. It is through these partner programs that many local youth sport leagues are operated. In order to qualify for fee reductions for youth field, court or league rentals, participation within the Alliance is required.The Youth Sports Alliance is open to all youth programs and leagues that operate within Fountain Hills and serve the youth of our community. Qualifications: In order to qualify for the Fountain Hills Youth Spots Alliance, members must be a youth sports organization documented by legal status and insured with General Liability protection per the Town's standards. The organization must be led by a board, commission, or other governing group that is comprised of at least 50% Fountain Hills residents. Members must be in good financial standing with the Town of Fountain Hills and provide sports based youth development programs that compliment Town programming efforts and are not in direct competition. Please review the Fountain Hills Youth Sports Alliance Handbook for further details. Alliance members must also provide: a. An organizational chart that lists all formal board members, commissioners, or governing individuals (ex: league president, director or executive officer), and proof of Fountain Hills residency. b. The most recent organizational meeting minutes. c. Operating guidelines in the form of bylaws, rules, regulations, and/or written organizational operating policies and procedures. RESOLUTION 2021-37 PAGE 3 d. Organizational financial statements, records, budgets and/or ledgers consistent with generally accepted accounting principles. e. A current certificate of insurance, meeting all insurance requirements as per Town of Fountain Hills standards. f. A copy of the most recent league rosters to include the required minimum of 80% Fountain Hills residents. g. A written code of conduct that follows the Arizona Sport Summit Accord, and that all members of the organization shall abide by throughout the Alliance year. Priority: The following has been established to create a priority allocation system to allow for cooperative use of the limited fields and court spaces available within Fountain Hills. Priority 1 Fountain Hills Town Programs and Field/Facility Maintenance and Repairs Priority 2 Organizations with Contractual Agreements with the Town of Fountain Hills, including Intergovernmental Agreements, Contractual Rentals, etc. Priority 3 Members of the Sports Alliance-In Season/Primary Season a) Prior site history b) Numberof participants Priority 4 Member of the Sports Alliance- Out of Season/Other Season a) Prior site history b) Numberof participants Priority 5 All other requests for field and court usage Other Policy Obligations: Any reduction of Town of Fountain Hills facility fees above will not affect the applicant's obligation to comply with the remaining qualifications, restrictions and criteria of this policy. a. The organization will be expected to pay other Town costs or insurance as required by this policy or by ordinance. b. Members that fail to abide by the guidelines and requirements set forth in this policy will be ineligible to receive future fee waivers or fee reductions for a period of at least one (1)year. c. Scheduling and use of Town facilities are subject to the availability of the requested facilities. d. Reduced fee programs do not have preference over Town programs and activities or previous commitments to third parties. e. Applicants are required to adhere to all applicable rules, regulations, laws, and ordinances of the Town of Fountain Hills and other applicable governmental entities.