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HomeMy WebLinkAbout2021.1116.TCRM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL NOVEMBER 16, 2021 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Dickey Mayor Dickey called the Regular Meeting of November 16, 2021, to order at 5:30 p.m. and led the Town Council and audience in the Pledge of Allegiance. 2. MOMENT OF SILENCE A Moment of Silence was held. 3. ROLL CALL —Mayor Dickey Present: Mayor Ginny Dickey; Councilmember Mike Scharnow; Councilmember David Spelich; Councilmember Gerry Friedel; Councilmember Sharron Grzybowski; Councilmember Peggy McMahon; Vice Mayor Alan Magazine Staff Town Manager Grady E. Miller; Town Attorney Aaron D. Arnson; Town Clerk Present: Elizabeth A. Klein 4. REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER Councilmember Grzybowski reported that she attended a ribbon cutting for Jazzercize. She attended the Biophilic Cities meeting; the next steps after the Community Services Advisory Commission meeting last month will be to bring it before the Town Council. She said that this is the last week of the Leadership Academy and tomorrow is graduation. Mayor Dickey reported that she attended an East Valley Mayors' Meeting in Scottsdale, and the Flutter at Fountain Hills event for the Community Foundation which raised a lot of funds. She also attended the Fountain Hills Medical Center briefing on future plans. She also greeted attendees at the Boys and Girls Club Auxiliary Fundraiser, with attendance by Paradise Valley Mayor Bien Willner and Mayor Dave Ortega of Scottsdale. A. RECOGNITION OF Outgoing Community Services Advisory Commission Chairman Amy Arnold. Mayor Dickey recognized Amy Arnold who served as Chairman of the Community Services Advisory Commission, and presented her with a Certificate of Appreciation. Town Council Regular Meeting of November 16, 2021 2 of 12 5. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS A. RECOGNITION: A $27,000 Donation from the Fountain Hills Association of Dog Owners Group (ADOG), for a Shade Structure in the Desert Vista Dog Park, and thanking Denise Dunning-Ricketts, President of ADOG, for the generous contribution. Mayor Dickey said that they appreciated them inviting them to their Board meeting, which gave a chance for Councilmembers Friedel and Grzybowski and Director Goodwin, as well as herself, to meet them. They now had an opportunity to thank them publicly for this important amenity. She thanked Denise Dunn-Ricketts and ADOG for their donation. Ms. Dunn-Ricketts said that it was donated by an anonymous donor who believes in their mission. She said that it will be blessing for the seniors that go to the dog park to be able to sit and have shade. B. PRESENTATION: Annual financial audit results by Heinfeld Meech & Co. Mr. Miller said that under state law it is required for the Town to undergo a financial audit, but it is also good governance providing transparency. He then introduced Joshua Jumper with Heinfield Meech & Co. who said that he was happy to present the results of the July 31, 2021, audit. He said that the Council had all the information before them, but it was a clean opinion. He said that another report that is required is the Expenditure Limitation Report, and the Town is under its expenditure limit. A new report was issued this year, the Single Audit Reporting Package, which is required when governmental entitles spend over $750,000 of federal funding. With the $2.9 million received from AZ Cares it was required, and in that report they would note any internal control deficiencies, of which there were none. Mayor Dickey asked what "other" referenced in the chart on page 22. Mr. Miller said that he did not know off hand, but staff will get back to the Council with that information. C. PRESENTATION: First Quarter FY22 Revenue Update Finance Director David Pock said that staff started doing quarterly reports a year ago, and he then gave an overview: FISCAL YEAR 2021 YEAR-END UPDATE SUMMARY UNRESTRICTED FIRST QUARTER REVENUE UPDATE Summary Net Taxable Activity Total TPT Collections Retail Sales Construction Utilities & Communications Real Estate Restaurants & Bars Town Council Regular Meeting of November 16, 2021 3 of 12 Services State Shared Revenues Vice Mayor Magazine said that it looks like they were in very good shape, and he asked if they had any idea what the net would be. Mr. Pock said that they were in line with their budgeted numbers. He said that in the budget process, they were a little more aggressive since they had $3 million more than what they thought they were going to have. Mr. Miller said that he and Mr. Pock have talked mid-term to long-term. They have been benefiting from construction activity, but in the long term, as they build out as a community, it will be problematic as they will not have that revenue coming in. Vice Mayor Magazine complimented staff for doing a tremendous job. Mr. Miller said that it was due to Mr. Pock and his staff. Mr. Pock noted that tomorrow is next year's budget kick-off meeting. 6. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H),public comment is permitted(not required) on matters NOT listed on the agenda.Any such comment(i)must be within the jurisdiction of the Council, and(ii)is subject to reasonable time,place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.At the conclusion of the Call to the Public, individual councilmembers may(i)respond to criticism, (ii)ask staff to review a matter, or (iii)ask that the matter be placed on a future Council agenda. Crystal Cavanaugh, Fountain Hills resident, voiced concern with the continued mask mandate in Town facilities. Ted Price and Maureen Earp, Fountain Hills residents, voiced concerns with a cell tower in the La Vida Buena community, where they understand a new tower will be going in that will be going from 3G to 5G. Mr. Miller said that he would be happy to set up a meeting with both of the residents to discuss the matter further. 7. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council.All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Sharron Grzybowski to approve Consent Agenda Items 7-A through 7-E. Vote: 7 - 0 Passed - Unanimously Mayor Dickey said that the Town Council would first be discussing Items G and H. Town Council Regular Meeting of November 16, 2021 4 of 12 A. CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Regular Meeting of November 2, 2021. B. CONSIDERATION AND POSSIBLE ACTION: Approving a Special Event Liquor License application for the Fountain Hills Democratic Club for a fundraiser to be held in ballrooms 1, 3 and 4 at the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ 85268 on December 9, 2021, from 6pm-8:30pm. C. CONSIDERATION AND POSSIBLE ACTION: Approving a Special Event Liquor License application submitted by Jealine Goldapper, representing the Fountain Hills Unified School District PTO, for a fundraiser to be held in the Grand Ballroom of the Fountain Hills Community Center on March 5, 2022, from 5 pm to 11 pm. D. CONSIDERATION AND POSSIBLE ACTION: Resolution 2021-35 Decommissioning Three Works of Public Art located at the Town of Fountain Hills Community Center. E. CONSIDERATION AND POSSIBLE ACTION: Approval of Contract C2022-036 with Matlick Enterprises, Inc. dba United Fire Equipment Company in an amount not to exceed $75,000.00 for replacement of extrication equipment and lifting airbags. 8. REGULAR AGENDA A. CONSIDERATION AND POSSIBLE ACTION: Ordinance 21-11, amending Section 11-1-7, Noise, of the Town Code. Mr. Miller said that after the presentation by the prosecutor the last time this was discussed, the Development Services Director rewrote some of the section and will be presenting it tonight. Development Services Director John Wesley gave a PowerPoint presentation which addressed: PURPOSE/BACKGROUND PROPOSED TEXT AMENDMENT Discussion was held on "landscape maintenance" and whether it would include private residences or just address golf courses. It was agreed that the hours of operation anywhere should be consistent with that of construction, which was 5:30 AM to 6:30 PM during the summer, and 6:00 AM to 6:30 PM in the winter. Madelaine Bauer, attorney at Rose Law Group and speaking on behalf of Adero Resort, thanked the Council and Town in its efforts and said that, in general, the proposed ordinance was great. They had some concern moving forward that it could impact existing uses, such as weddings and other events that have been held at the resort over the years. Their preference would be to make it clear in the ordinance, but at the least place it in the minutes, that Adero could continue operating as it always has. Town Clerk Elizabeth Klein read written comments of support for the recommended changes from Jim Ruff, James Henke, and Vanessa Davisson. Some comments also Town Council Regular Meeting of November 16, 2021 5 of 12 included that the definition of"unruly gathering" needed amending. After some discussion, Mayor Dickey said that she believed it was already covered. From the tone of the conversation, she thought that Adero was in good shape as it was. Mr. Arnson said that the intent is not to preclude anyone from operating in the normal course of business. He said that the noise ordinance applies to all businesses within the zoning regulations. Councilmember Grzybowski said that she believed that what was being asked for is already covered in #6 of the ordinance, and she preferred to go with the Town Attorney's recommendation. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Peggy McMahon to adopt Ordinance 20-11, with the landscape maintenance hours to be consistent with current building construction hours. Vote: 7 - 0 Passed - Unanimously B. CONSIDERATION AND POSSIBLE ACTION: Ordinance 21-19, amending The Town of Fountain Hills Town Code Chapter 12, Article 12-2, Traffic Control, Section 12-2-2, Traffic Control Devices; Speed Limits Town Engineer David Janover said that staff was asked by residents on El Pueblo to match the speed limit on Grande. In response, the Town prepared a speed study, and he then reviewed the results of the study: OVERVIEW Review of Speed Limit Study Amendment to Municipal Code SPEED LIMIT STUDY Presented to the Transportation Pedestrian Safety Committee Mr. Janover responded to a question that there was one school located on El Pueblo, one crosswalk and one complaint had been received. Vice Mayor Magazine asked why they should lower it when people do not follow the speed limit now. Mr. Janover said that there are a number of driveways and curves on El Pueblo and collector streets do not usually have that. It made sense to lower the speed limit to be consistent with Grande because of the driveways. He said that the additional 5 mph is what they would see on a collector, which are roads that go from local streets to arterials. Councilmember Spelich said that he lives on El Pueblo and drives down it numerous times a day. The key to reducing accidents, from a law enforcement perspective, is enforcement. He said that they would reduce accidents by keeping the current speed limit and enforce it more. He said that the road is too big and too long. For all of this to come from one resident does not make sense. Councilmember Grzybowski said that she agreed with the Vice Mayor. She asked if the streets were the same width. Mr. Janover replied that they were. Vice Mayor Magazine said that he agreed with Councilmember Spelich that enforcement is the key. They should lower the speed and monitor it. Councilmember Friedel suggested that they consider increasing the speed on Grande. Town Council Regular Meeting of November 16, 2021 6 of 12 Mr. Miller said that it is clear, the attempt is to standardize the streets, but he agrees with Councilmember Spelich that enforcement is the key. He suggested that they consider speed humps. Councilmember Spelich said that he would support other techniques, such as rumble strips, but lowering the speed on the whole street does not make sense. Vice Mayor Magazine said that if standardization was the intent, then he would support it. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Mike Scharnow to adopt Ordinance 21-19. Vote: 4 - 3 Passed NAY: Councilmember David Spelich Councilmember Gerry Friedel Councilmember Sharron Grzybowski C. CONSIDERATION AND POSSIBLE ACTION: on a proposed grant program to assist non-profit organizations negatively impacted by the COVID-19 pandemic. Last year the Town Council authorized using a portion of its allocation of$2.89 million in CARES Act funding to provide grants to small businesses impacted by the COVID-19 pandemic. A total of$300,000 was approved by the Town Council in June 2020 for this purpose. The grant program was marketed and administered by the Economic Development Department. In 2020 the Economic Development Department distributed $300,000 in grants to several small businesses in Fountain Hills. During the final budget adoption meeting on June 1, staff proposed to the Town Council a similar grant assistance program that would provide grants targeted to Fountain Hills-based not-for-profits to be funded from the ARPA to be received this year. Councilmember Friedel asked if there would be a cap per organization. Mr. Miller said that it would be a one-time application. When they did the small business grants they were mostly at $5,000; it would be similar for this program, although the nonprofits did not have as many opportunities through the county and state that were available to small businesses. MOVED BY Councilmember Mike Scharnow, SECONDED BY Councilmember Peggy McMahon to approve staff creating and implementing a one-time $300,000 grant program for Fountain Hills-based not-for-profit organizations negatively impacted by the pandemic, and the associated budget transfer. Vote: 7 - 0 Passed - Unanimously D. CONSIDERATION AND POSSIBLE ACTION: on the 2022 Proposed Legislative Agenda. Fountain Hills' contract lobbyist Jack Lunford gave a PowerPoint presentation which addressed: • LOCAL GOVERNMENT LOCAL GOVERNMENT FINANCE NEIGHBORHOOD QUALITY OF LIFE ISSUES Town Council Regular Meeting of November 16, 2021 7 of 12 PUBLIC SAFETY TRANSPORTATION WHAT'S COMING SHORT-TERM RENTALS MORE PREEMPTION ATTEMPTS LEGISLATIVE COMPOSITION - RESIGNATIONS REDISTRICTING ELECTION YEAR Councilmember Scharnow said that he agreed with all of the Quality of Life issues, but would like to see recreational marijuana added to regulations on advertising. Mr. Lunford said that they will begin to see legislation dropped in the next month. The Legislature will have to introduce bills by the third week in January. He may need to come back and speak to anything specific as it is hard to anticipate what bills will look like. Vice Mayor Magazine said that as they go through the process this year, he would like to have included if a bill has been introduced before, how many times, and if it was seriously being considered. Mr. Lunford said that he would be prepared to do that. Mr. Miller said that each year they start off with what the League is moving forward with. They focus on things that impact municipalities. Staff will add another column to their report before it comes before Council. Mr. Lunford added that he will now be attending the Monday morning calls provided by the League. MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Mike Scharnow agree that when individual bills come forward, they will take positions on them as needed. Vote: 7 - 0 Passed - Unanimously A break was held from 8:19 p.m. to 8:30 p.m. E. CONSIDERATION AND POSSIBLE ACTION: Professional Services Agreement 2022-043 with McGrath Consulting to conduct a financial analysis of fire and emergency medical services with a total not-to-exceed amount of$40,000 and associated budget transfers. Mr. Miller said that he would like to present this item and the next together. He reminded the Town Council that they had a discussion at the retreat last year that they spend $9.2 million annual for both fire/emergency services and law enforcement services. It is very important, from the Town's standpoint, to get a good handle on their long-term service delivery costs. In law enforcement, some years services have increased in double digits. The cost of the study for fire services is $40,000; for law enforcement it is $79,000. He said that the cost is about 1% of providing those services. On the fire side, he said, they will look at other fire services, while the Town owns all the apparatus and the fire stations. On the law enforcement side, they would also consider the costs of bringing in the service as a Town department. They will also look at the current 1 agreement with Maricopa County Sheriffs Office. He believed there is some value in them doing that. Mr. Miller said that they did a Request for Proposals and received two proposals on law enforcement and one for fire. He said that the firm that submitted for the fire services also Town Council Regular Meeting of November 16, 2021 8 of 12 submitted for law enforcement, but the other firm that submitted for law enforcement has done a lot of these in Arizona and western US. Part of this will also include interviews with Council and they will hold a town-hall style meeting. He said that he and staff talked about having an oversight committee and he would be happy to have Councilmember Spelich sit on the committee. Councilmember Spelich replied that he would. Councilmember Grzybowski said that the Town gets a lot of grief about audits and reports, paying outsiders to do them, but it is important to drive home that they rely on the professionals as they know how these things work. She said that she did like the idea of having Councilmember Spelich sit on the committee. Councilmember Scharnow said that he thought it was important on these topics to have an objective third party weighing in on both sides. MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Peggy McMahon to approve Professional Services Agreement 2022-043 with McGrath Consulting and the associated budget transfers (for fire/emergency medical services). Vote: 7 - 0 Passed - Unanimously F. CONSIDERATION AND POSSIBLE ACTION: Professional Services Agreement 2022-046 with Matrix Consulting to conduct a financial analysis of law enforcement services with a total not-to-exceed amount of$79,000 and associated budget transfer. MOVED BY Councilmember Mike Scharnow, SECONDED BY Vice Mayor Alan Magazine to approve Professional Services Agreement 2022-046 with Matrix Consulting and the associated budget transfer (for law enforcement services). Vote: 7 - 0 Passed - Unanimously G. CONSIDERATION AND POSSIBLE ACTION: Approval of the Fee Waiver Policy Relating to Youth Fields, Courts, and Sport Leagues. Mr. Miller said that this is part Two to the discussion of fee waivers. Community Services Director Rachael Goodwin said that they have a lot of demand for fields and want a fair and consistent way to allocate them. She then reviewed a PowerPoint presentation which addressed: POLICY INCLUSIONS QUALIFICATIONS, RESTRICTIONS AND CRITERIA FOUNTAIN HILLS YOUTH SPORTS ALLIANCE Mr. Miller said that Ms. Goodwin did a good job of summarizing. He said that they would try to get user agreements from the organizations to provide for in-kind services, such as field preparation. Councilmember Spelich said that it is no secret that these fees have been brought up by him. No matter what is played on the fields, they should have skin in the game. It bothers him when people make arranagements to use the field, staff turns the lights on, and then they do rot show up. He would like to see some type of policy put into effect. He said that they are taking about two user agreements now, but he asked how many there could be in Town Council Regular Meeting of November 16, 2021 9 of 12 the future. Councilmember Scharnow asked if they were contemplating zero costs in exchange for in-kind work. Ms. Goodwin said those issues would all be worked out. Councilmember Scharnow said that he was not opposed to what Councilmember Spelich was saying about scheduling and not showing up. He talked with Ms. Goodwin about the issue of priority. Ms. Goodwin said that in the draft policy they did outline the priority scheduling for those cases where are multiple asks: (1) Town program/maintenance; (2) organizations with a contract; and (3) members of the Sports Alliance. She said that rentals are made a year in advance. The local users would have first dibs. Councilmember Spelich said that the Town should be run as a business; they are not in the business of losing money. Councilmember Scharnow said that it is understood that little league has a generic season, soccer, etc. He said that then they have the contracts, tournaments, paying customers for the other times of the year. There is not a lot of conflict. He thought they were doing a good job. He said that every Parks and Recreation Department in the country is subsidizing their programs. Ms. Goodwin agreed that it is a balance between local use and revenue component. Councilmember Grzybowski said that she feels like there is financial gain with little league and youth soccer that they subsidize. Yes, it is a business, but they also want the younger generations to move into town with kids. She said that she supports the subsidy. Mayor Dickey added that they have parks that never make money. Councilmember Friedel asked what they would do if a contractual group did not fulfill their end of the agreement. Ms. Goodwin said that they would ask them to come back in to review the agreement. They could either renegotiate or reevaluate whether the fee waiver was an appropriate tool for them. Councilmember McMahon asked why they would not reduce their fee reduction. Ms. Goodwin said they could do that. Councilmember Spelich said that there should be some verbiage in the agreement to address that issue, but he would leave that up to staff to determine. Mr. Miller said that he believed staff was in good hands. Councilmembers are the policy makers and staff will do its best to make sure the agreements have the spirit and intent of Council. He noted that when the Town provided the small business assistance grants, staff came up with the verbiage. MOVED BY Councilmember Peggy McMahon, SECONDED BY Councilmember David Spelich to approve of the Youth Field, Court, and Sport League Fee Waiver Policy. Vote: 7 - 0 Passed - Unanimously Town Council Regular Meeting of November 16, 2021 10 of 12 H. CONSIDERATION AND POSSIBLE DIRECTION: Community Center and Special Event Fee Waiver Policy. Ms. Goodwin said that this has been the most difficult piece of the policy to tackle. Tonight was for discussion, and to receive further direction from the Council. Staff is looking for a uniform process with a policy meant to be guiding, to be applied across the board by staff. She then began a Powerpoint presentation which addressed: COMMUNITY CENTER RECOMMENDATIONS Councilmember McMahon asked if it would be an automatic reduction for Fountain Hills 501c3's. Ms. Goodwin replied that they would have to provide their 501c3 status documentation, but it would be automatic. Vice Mayor Magazine said that it was his understanding that there are nonprofits that are not 501 c3. Mr. Miller said that they know what groups they are, such as fraternal organizations, foundations, etc. They could call them out by name and if someone comes in that does not fit that, they would make that determination. He said that there are 21 different 501c organizations. They would add "as determined by the Town." Vice Mayor Magazine asked why they were requiring a minimum of two ballrooms. Ms. Goodwin explained that the weekend times are peak demand. In order to justify the use of space and staff time for set up and tear down, they were suggesting the two ballroom minimum. Ms. Goodwin then reviewed the rates for nonprofits. EXCEPTIONS SPECIAL EVENTS RECOMMENDATIONS It was agreed that they would amend the verbiage regarding 501's. CURRENT AND PROPOSED FEES Vice Mayor Magazine asked if they could break the 500 into 250 and 500. Mr. Miller said that they could discuss that further, but they have gone through quite a bit of analysis. They think this is still a pretty good deal. Ms. Goodwin added that if it is a small event, they generally steer them toward a ramada rental. FOUNTAIN HILLS CHAMBER OF COMMERCE Mr. Arnson left the meeting at this time (7:28 p.m.) Ms. Goodwin said that it is recommended that the Chamber have a User Agreement. Councilmember McMahon said that the Chamber does bring in a lot to the community, but they do need to pay some type of fee so they have "skin in the game." Vice Mayor Magazine said that to prevent the mayhem they had with the Chamber over the sign ordinance, perhaps they should sit down with them. Ms. Goodwin said that she has been in touch with the Chamber. Vice Mayor Magazine asked about those events that are not Chamber related, such as the Thunderbird Artists. Ms. Goodwin said that they are not nonprofit. Their fee would be Town Council Regular Meeting of November 16, 2021 11 of 12 $3,500 per day. Vice Mayor Magazine said that they would be run right out of town. Councilmember Spelich said that he knew this would come up. They will find very few towns that have the fountain and the avenue. They need to consider that. They could charge an admission fee. Vice Mayor Magazine said that he is involved with them, but he is saying they are good for the town. They already charge an entry fee. If they charge $10/person it will end the show. Mayor Dickey said this is the problem they have. She said that there are things they do not charge the Town for. They provide free booths to service organizations. While they make money, she sees them differently than a show coming to town that is for profit. Councilmember Spelich said that he is pro-business. Every vote he has made has been pro-business. Mayor Dickey said those things can come into play if they agree that they will have a User Agreement. Tammy Bell, representing the Fountain Hills Cultural and Civic Association, read the list of programs under their umbrella. They use 520 hours annually. They have given $500,000 for furnishings, $4,500 for Bingo, $2,500 medical, $1,500 new adventure. This began pre-incorporation. She is not suggesting that they continue to let them use the way they have in the past, but she would ask that the Council honor the relationship they have had for a long time. She requested that they give her direction to work with FHCCA's to talk about what programs do fit, quality of life programs, and continue a User Agreement for those programs that Ms. Goodwin sees fit. Councilmember Grzybowski said that seems reasonable. One of the problems she understands with FHCCA use is they started as a small organization and it got bigger and bigger. They need to find a happy medium. Town Clerk Elizabeth Klein read a letter from Deb Fisher, on behalf of the Fountain Hills Community Band, thanking the Town for usage of the ballroom to hold their concerns. She also read a letter from Jerry Butler in opposition to charging 501 c3 organizations for use of the Community Center. Mr. Miller said that they are thinking that the new policy would be implemented with the new fiscal year. He suggested that when they come back they will have some other points about what the User Agreement may have. Councilmember Spelich said that he thought it would be good to also be able to articulate, with charging the 50%, how much of a cost recovery that would be. He said that he did not think it will come close to what they put into the Community Center. Ms. Goodwin said that last year they pushed close to $50,000 in fee waivers, and they will not make that up. She said that she would bring back some sample versions. Mayor Dickey said that the recent fee schedule study they had done indicated the actual costs, and they were not allowed to make money. Mr. Miller said that there is a difference in just waiving fees. He said that this is not in the current fee schedule, so the Council will need to formally adopt whatever policy they agree to. it Town Council Regular Meeting of November 16, 2021 12 of 12 MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember David Spelich to direct staff to develop a final draft of the Fee Waiver Policy with the policy direction received from the Town Council, and to come back at a later date to Council with recommended, negotiation points to include in user agreements. Vote: 7 - 0 Passed - Unanimously 9. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s)listed below are related only to the propriety of(i)placing such item(s) on a future agenda for action, or(ii) directing staff to conduct further research and report back to the Council. None 10. ADJOURNMENT MOVED BY Councilmember David Spelich, SECONDED BY Vice Mayor Alan Magazine to adjourn. Vote: 7 - 0 Passed - Unanimously The Regular Meeting of the Fountain Hills Town Council held November 16, 2021, adjourned at 9:07 p.m. TOWN OF FOUNTAIN HILLS Ginn Dick y, Mayor ATTEST AND PREPARED BY: E izabet Klein, Town CI rk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 16th day of November, 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 7th day of December, 2021. II izabet Klein, Town Cler 4