HomeMy WebLinkAboutC2020-061.- 1 Kimley Horn1
Contract No. 2020-063.1
FIRST AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
KIMLEY-HORN AND ASSOCIATES, INC.
THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (this
“First Amendment”) is entered into as of January 18, 2022, between the Town of Fountain Hills,
an Arizona municipal corporation (the “Town”) and Kimley-Horn and Associates, Inc., a(n) North
Carolina corporation (the “Consultant”).
RECITALS
A. The Town and the Consultant entered into a Professional Services Agreement (the
“Agreement”), dated February 18, 2020, for the Consultant to provide Engineering Design services
(the “Services”). All capitalized terms not otherwise defined in this First Amendment have the
same meanings as contained in the Agreement.
B. The Town has determined that it is necessary to extend the Agreement with the
Consultant for Additional Services.
C. The Town and the Consultant desire to enter this First Amendment to amend the
Agreement to (i) extend the term of the Agreement, (ii) provide for compensation to the Consultant
for the Services, (iii) provide for an updated fee schedule, and (iv) provide for an updated scope
of work.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Consultant hereby agree as follows:
1. Term of Agreement. The term of the Agreement is hereby extended until February
16, 2023, unless terminated as otherwise provided pursuant to the terms and conditions of the
Agreement.
2. Compensation. The Town shall pay Consultant an amount not to exceed $229,795
for the Services (of which sum includes $16,630 in Contractor allowances), resulting in an increase
of the cumulative contract amount from $115,778 to $345,573.
3. Exhibit A is hereby replaced with Exhibit A-1 and is incorporated by this reference.
2
4. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified
and, except as expressly modified herein, all terms and conditions of the Agreement shall remain
in full force and effect.
5. Non-Default. By executing this First Amendment, the Consultant affirmatively
asserts that (i) the Town is not currently in default, nor has it been in default at any time prior to
this First Amendment, under any of the terms or conditions of the Agreement and (ii) any and all
claims, known and unknown, relating to the Agreement and existing on or before the date of this
First Amendment are forever waived.
6. Conflict of Interest. This First Amendment and the Agreement may be cancelled
by the Town pursuant to Ariz. Rev. Stat. § 38-511.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth Klein (Jan 25, 2022 10:28 MST)
“Contractor”
____________________________________,
By:
Name:
Title:
Kimley-Horn and Associates, Inc., a(n) North Carolina corporation
Vice President
brian smalkoski
EXHIBIT A-1
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
KIMLEY-HORN AND ASSOCIATES, INC.
[Scope & Fee Schedule]
See following pages.
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
November 29, 2021
Justin Weldy
Public Works Director
Town of Fountain Hills
16705 E. Avenue of Fountain Hills
Fountain Hills, Arizona 85268
RE: Scope of Work and Design Fee Proposal – Revision No. 1
Shea Boulevard Widening Final Design – Palisades Boulevard to Fountain Hills Boulevard
Town Project No. S6058
Dear Justin,
Kimley-Horn is pleased to submit this scope and fee proposal to perform professional design consulting
services for the Town of Fountain Hills for the Final Design of the widening of Shea Boulevard from
Palisades Boulevard to Fountain Hills Boulevard. Our proposal is based upon the information obtained
during our scoping meeting held on July 20, 2021 with Town staff, and later revised based on comments
received from Town Staff on November 24, 2021.
The Kimley-Horn professional services fee (hourly – not to exceed) for this project is $205,930,
which includes $16,630 in Kimley-Horn allowances. The total contract fee for the project is
$229,795 including sub-consultants and direct expenses.
We trust that you will find our submittal in order. Should you have any questions or need additional
information, please contact me at 602-906-1188 or Joel.Varner@kimley-horn.com.
Very truly yours,
KIMLEY-HORN
Joel Varner, P.E.
Project Manager
Enclosures
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
TOWN OF FOUNTAIN HILLS
SHEA BOULEVARD WIDENING
PALISADES BOULEVARD TO FOUNTAIN HILLS BOULEVARD
TOWN PROJECT NO. S6058
SCOPE OF SERVICES – Revision No. 1
Prepared November 29, 2021
Project Understanding
This project consists of improvements along the Shea Boulevard corridor from Palisades
Boulevard to Fountain Hills Boulevard for the Town of Fountain Hills (Town). Shea
Boulevard is currently three lanes in each direction separated by a raised median
throughout the majority of the Town of Fountain Hills. Some portions of Shea Boulevard
have not been widened in one or both directions from MCDOT’s pre-incorporation two travel
lanes, including the eastbound direction from Palisades Boulevard to Fountain Hills
Boulevard. Restrictive cut and fill slopes occur on the north and south sides of the roadway.
The Town has filled some sections along the south side of the roadway in anticipation of this
project. A previous Basis of Design Report was completed to evaluate improvements within
the project limits. Using this report as a basis for the design, The Town has requested the
services of Kimley-Horn and Associates, Inc. (Kimley-Horn) to prepare final design plans,
specifications, and cost estimates for the roadway improvements. Specific proposed
improvements consist of:
Roadway saw cut and widening of eastbound Shea Boulevard from Palisades
Boulevard to Fountain Hills Boulevard to accommodate 3 through lanes and a
bicycle lane, including full-depth pavement replacement, new concrete curb & gutter,
guardrail, sidewalk ramps, and driveways.
Drainage improvements such as new storm drain and catch basins/inlets within the
limits of roadway widening.
Letter of Map Revision (LOMR) at the Cereus Wash crossing required due to a
previously constructed Town fill slope project
New pavement marking and signing of the eastbound travel lanes within the project
limits.
Slope Easement acquisition as necessary to complete the above mentioned
improvements.
Scope of Services
Kimley-Horn will provide the services specifically set forth below.
Page 2
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
Task 1: Project Management
a. Project management includes contract management and internal meetings with staff.
This task coordinates and administers the day-to-day operations of the project,
including organizing and filing project data and communication files, responding to
project correspondence including emails, performance of monthly budget updates,
and schedule monitoring. This task also includes the management of sub-
consultants, and interfacing and communication determined to be reasonably
necessary to keep stakeholders informed.
b. This task includes the preparation of monthly invoices to the Town for services
performed. Kimley-Horn will provide a monthly project progress report that will be
included in the invoice package. The monthly project progress report will be
submitted to the Town Project Manager.
Task 2 – Project Meetings
a. Kimley-Horn will attend one (1) Project Kickoff Meeting, which will be scheduled
following the receipt of Notice to Proceed (NTP). The Project Kickoff Meeting will be
held at the Town’s offices and will be scheduled in coordination with Town staff.
Kimley-Horn will be responsible for preparing the kick-off meeting agenda, sign-in
sheet, presentation, handout material, attending and facilitating the kick-off meeting,
and submitting notes of the meeting to the Town.
b. Kimley-Horn will attend up to four (4) Design Review Meetings. Design Review
Meetings may be in the form of over-the-shoulder review meetings or comment
resolution meetings. Meetings will be at the Town offices and will be scheduled at the
request of the Town. Kimley-Horn will be responsible for preparing the meeting
agenda, sign-in sheet, presentation, handout material, attending and facilitating the
meeting, and submitting notes of the meeting to the Town.
c. Kimley-Horn will participate in bi-weekly project progress phone calls with the Town
project manager. The purpose of these calls will be to update the Town on the
progress of the project in between submittals. Kimley-Horn will attend up to twelve
(12) project progress phone calls. Bi-weekly project phone calls will be held virtually
via Microsoft Teams. Kimley-Horn will be responsible for preparing the meeting
agenda, sign-in sheet, presentation, handout material, attending and facilitating the
meeting, and submitting notes of the meeting to the Town.
d. Kimley-Horn will perform a field review to verify the topographic survey and above-
ground utility features. Kimley-Horn will document the site visit with photographs.
Kimley-Horn will inform Town staff of the field review one week prior to the field
review taking place.
Task 3 – Data Collection
a. The Town will furnish the latest as-builts and quarter section maps for Town-owned
facilities (roadway, storm drain, water, sewer, right-of-way, and aerials) that are
Page 3
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
available, as well as privately-owned facilities (as available), within the project limits
to Kimley-Horn. Kimley-Horn will utilize the as-builts and the proposed topographic
survey to develop a project base map in Auto-CAD. This data will supplement the
information received as a part of the preliminary design phase.
b. Kimley-Horn will import received data from subconsultants including topographic
survey and geotechnical information. This data will supplement the CAD files
developed as a part of the pre-design phase.
Final Design Plans
Kimley-Horn to provide Final Design services which will consist of the following:
a. Using the recommendations from the Basis of Design Report, Kimley-Horn will
prepare Final Design construction documents. This contract consists of the following
submittals:
i. 30% Roll Plot
ii. 90% Construction Plans, Specifications, and Cost Estimates
iii. 100%/Final Construction Plans, Specifications, and Cost Estimates
b. The following is the anticipated drawing sheet count for the project:
Sheet Description # of Sheets
Cover Sheet 1
General Notes, Legend, and Abbreviations Sheet 1
Geometric Control Sheet 1
Typical Section Sheet 1
Shea Blvd Paving Plan Sheets (1” = 20’ Scale) 11
Shea Blvd Paving Profile Sheets (1” = 20’ Scale) (1” = 2’ Vert) 11
Sidewalk Ramp Detail Sheet 1
Miscellaneous Detail Sheet 1
Storm Drain Mainline & Lateral Profile Sheets 4
Drainage Detail Sheet 1
General Signing and Pavement Marking Notes/Legend Sheet 1
Shea Blvd Pavement Marking & Signing Plan Sheets
(Double Stacked) (1"=20' Scale)
6
SWPPP/Erosion Control Plans 11
Total Sheets 51
Task 4 – Roadway Design Plans
a. Before the development of final roadway design plans, Kimley-Horn will prepare and
submit a 30% roll plot based on the design developed as a part of the Basis of
Page 4
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
Design Report. The 30% roll plot will show the roadway, traffic, and drainage
improvements in plan view. No profiles will be provided at the 30% submittal stage.
b. Following the approval of the 30% roll plot, Kimley-Horn will develop final design
roadway plans. The roadway design will consist of the following improvements:
i. Saw cut and widening along Shea Boulevard between Palisades Boulevard and
Fountain Hills Boulevard to accommodate 3 through lanes and a bicycle lane in
the eastbound direction
ii. New full-depth pavement in the widened portion of the roadway
iii. New concrete curb & gutter, guardrail, ADA concrete sidewalk ramps, and
driveways
c. Roadway design will be developed in accordance with Town and MAG standard
details and specifications. Roadway plans will consist of separate plan/profile sheets
shown at 1”=20’ scale horizontal and 1”=2’ scale vertical.
d. Kimley-Horn will update the roadway design base map developed during the
preliminary design phase to match the new topographic survey.
e. Kimley-Horn will develop a 3D finished grade surface in AutoCAD for the purposes of
determining the extent of cut and fill limits as well as earthwork quantities.
Task 5 – Drainage Design Plans
c. Kimley-Horn will prepare a roadway drainage design to capture pavement runoff in
Shea Boulevard. The design will include new inlets and connector pipes along the
new curb line of the south side of Shea Boulevard. Kimley-Horn will prepare the
design using the Flood Control District of Maricopa County Drainage Design Manuals
(Volume 1 & 2) and Drainage Policies and Standards.
d. Kimley-Horn will prepare a drainage report. The intent of the drainage report will be
to provide design documentation for the drainage design. Kimley-Horn will prepare a
Draft Drainage Report as part of the 90% design submittal. Kimley-Horn will respond
to comments from the Draft Drainage Report. The Final Drainage Report will include
changes based on comments from the Draft Drainage Report. The Final Drainage
Report will be submitted as part of the Sealed submittal.
e. Kimley-Horn will prepare storm drain construction documents for the new drainage
design for Shea Boulevard. Storm drain improvements will be shown on the Shea
Boulevard roadway plans where feasible. Additional sheets will be provided detailing
the mainline and connector pipe profiles, as detailed above and in the fee summary.
f. The proposed drainage improvements will match historical drainage patterns and
discharge roadway runoff near existing outfall locations. Off-site drainage analysis is
not included with this scope of work.
Page 5
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
Task 6 – FEMA Letter of Map Revision
a. Kimley-Horn will prepare a Letter of Map Revision (LOMR) application for submittal
and approval to the Town and Federal Emergency Management Agency (FEMA).
The LOMR will address fill placed in the Cereus Wash floodplain subsequent to the
approval by FEMA of LOMR 18-09-2286P. The LOMR will be formatted per Arizona
Department of Water Resources State Standard 1. The LOMR application will
include a project narrative, MT-2 forms, hydraulic modeling output data including
profiles, hydraulic work maps, and an annotated Flood Insurance Rate Map (FIRM).
The work maps will show existing conditions topographic data to be provided and
sealed by a registered land surveyor from RLF.
b. Kimley-Horn will conduct hydraulic modeling with HEC-RAS to model Cereus Wash
100-year flows using existing topographic data to be provided by RLF. Kimley-Horn
will tie-in the hydraulic model on the downstream and upstream extents with the
effective FEMA model from LOMR 18-09-2286P. The upstream extent will be the
culvert outlet under Shea Boulevard. The downstream extent will likely be the
culverts under the closest golf course cart path. Both tie-ins must match FEMA’s
effective model water surface elevations within 0.5’.
c. Kimley-Horn will submit the LOMR application and hydraulic model to the Town for
review and concurrence. Kimley-Horn will then submit the LOMR application to
FEMA via the LOMC Online Portal. The Town will be responsible for any FEMA
review fees. Kimley-Horn will address up to two rounds of FEMA comments and
resubmit required data per the comments. Additional comments can be addressed
for additional fees.
Task 7 – Signing & Pavement Marking Design Plans
a. Kimley-Horn will prepare signing and pavement marking for eastbound lanes of Shea
Boulevard from Palisades Boulevard to Fountain Hills Boulevard. Signing and
pavement markings will be combined on the same set of plans.
b. Kimley-Horn will conduct signing and pavement marking design in accordance with
the Town’s requirements and in accordance with the MUTCD.
c. Kimley-Horn will conduct a field review to inventory all existing signing.
Task 8 – Design Review & Submittals
a. The following submittals are included as a part of this contract:
i. 30% - Preliminary Design
ii. 90% - Pre-final Construction Documents
iii. 100% - Final Bid Documents
Page 6
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
b. Prior to each submittal, Kimley-Horn will perform internal quality control reviews.
c. The following items will be submitted at each submittal stage:
30% 90% 100%
Cover Sheet X X
General Notes Sheet X X
Geometric Control Sheet X X
Typical Section Sheets X X
Paving Plan & Profile Sheets X X
Sidewalk Ramp Detail Sheets X X
Miscellaneous Detail Sheets X X
Catch Basin Lateral Profile Sheets X X
Drainage Detail Sheets X X
Signing/Pavement Marking Sheets X X
SWPPP & Erosion Control Sheets X X
Quantities & Estimate X X X
Technical Specifications X X
Drainage Report X X
30% Project Roll Plot X
d. Following the 30% and 90% submittals, Kimley-Horn will incorporate the Town’s
review comments into the subsequent submittal. Kimley-Horn will prepare a
tabulation of the review comments and the proposed resolution for each comment.
Kimley-Horn will provide a brief explanation for each comment that it proposes to not
incorporate; otherwise, the Town expects all comments to be addressed.
e. All submittals, including the final, will be submitted in electronic format. The Town will
provide reproduction of the drawings and documents for reviews, submittal, and
construction phase.
Task 9 – Special Provisions and Opinion of Probable Costs
a. Kimley-Horn will prepare technical special provisions for the 90% and 100% design
submittals. Technical special provisions will be based on Town and MAG standard
specifications and will provide construction information for any items not covered by
those standard specifications.
b. Kimley-Horn will prepare a detailed opinion of probable cost at each submittal stage.
i. Quantities will be presented on the plan sheets and in a separate quantities
spreadsheet for the Town using bid item descriptions determined through
coordination between the Town and Kimley-Horn.
ii. Bid items will be based on the MAG technical specifications and item
descriptions, where applicable.
Page 7
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
Task 10 – Utility Coordination
a. Kimley-Horn will obtain a Blue Stake design ticket by contacting Arizona Blue Stake
(AZ811). Kimley-Horn will request from each utility company plans showing their
facilities within the project limits and will utilize this information to create a utility CAD
base file. This information will be displayed on the project plans.
b. Kimley-Horn will contact utility companies to identify their engineering contact and
will develop a utility contact list.
c. Kimley-Horn will determine readily apparent utility conflicts and will advise the Town
and the utility company. Kimley-Horn will provide non-Town utility coordination,
information, and communications deemed reasonable to keep the utility company
informed of the planned design improvements and to coordinate conflict mitigations
or utility relocations. Town-owned utilities will be coordinated by Town staff.
d. Kimley-Horn will prepare and send utility clearance letters and design plans to the
non-Town utilities with the associated plans at each design submittal stage.
e. Kimley-Horn will attend and lead up to two (2) utility coordination meetings, which will
be held following the 30% and 90% submittals. This purpose of this meeting will be
to coordinate between the Town and the utility company how utility conflicts will be
resolved and who is responsible for necessary relocations.
f. Kimley-Horn will review private utility relocation plans for general conformance with
Town and MAG standards and for compliance with the proposed roadway widening
improvements. Kimley-Horn will perform reviews for up to four (4) utility submittals as
a part of this contract.
Kimley-Horn Allowances
Task 11 – SWPPP/Erosion Control Plans
a. This task is provided as an allowance, and will only be performed if authorized by the
Town.
b. SWPPP/Erosion Control Plans, if authorized by the Town, will be submitted
beginning at the 90% Submittal stage.
c. Kimley-Horn will prepare storm water pollution prevention plans (SWPPP) at a 40-
scale, double stacked. The following sheet list is anticipated for the final construction
documents:
Cover Sheet (1 sheets)
SWPPP Index Sheet (1 sheet)
SWPPP Detail Sheets (3 sheets)
SWPPP Plan Sheets (6 sheets)
Page 8
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
d. Erosion control details shall reference the Drainage Design Manual for Maricopa
County – Erosion Control: Best Management Practices.
Subconsultant Services
Task 12 – Supplemental Survey (RLF Consulting)
a. RLF Consulting will perform the control and topographic survey. RLF’s scope of
services is included with this fee proposal in Appendix C.
Task 13 – Geotechnical Investigations (RAMM)
a. RAMM will perform the geotechnical investigation for this project. RAMM’s scope of
services is included with this fee proposal in Appendix D.
Subconsultant Allowances
All allowances are at the discretion of the Town and require approval by the Town’s Project
Manager prior to work being performed or billed.
Task 14 – Right-of-Way/Easement Legal Descriptions/Exhibits (Allowance)
a. This allowance is provided for the acquisition of right-of-way legal/easement
descriptions and exhibits that may be required for needed slope easement
acquisition.
Task 15 – Utility Potholing (Allowance)
a. This allowance is provided for utility potholes. If needed, Kimley-Horn will obtain a
subconsultant and will coordinate the acquisition of utility pothole data.
i. Kimley-Horn will coordinate the required potholes and will prepare pothole
exhibits and CAD files for the pothole request information. This will include
potholes that will be performed by Kimley-Horn’s subconsultant.
ii. Kimley-Horn will update the existing utility CAD base file based on the results of
the pothole data.
Services Not Included
Any other services, including but not limited to the following, are not included in this
Agreement:
a. Bid phase or construction phase services
b. Environmental services
c. Street lighting
d. Landscape irrigation or design
e. Public information or public involvement
Page 9
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
f. Storm Water Pollution Prevention Plan (SWPPP)/erosion control design
g. Construction phasing or traffic control plans
h. Land acquisition services such as appraisals, developing offers, etc.
i. Off-site drainage analysis or design
Information Provided By Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information
provided by the Client or the Client’s consultants or representatives. The Client shall provide
all information requested by Kimley-Horn during the project.
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting the
submittal milestones outline in the design schedule included as Appendix B of this
document. This design schedule assumes a Notice to Proceed date of October 4th, 2021.
Following the official Notice to Proceed, Kimley-Horn will submit an updated schedule to the
Client for approval.
APPENDIX A
SUMMARY OF COMPENSATION
Summary of Consultant's Compensation
11/29/2021
Project Location:
Project Description:
Revision No.:
Shea Blvd Widening: Palisades Blvd to Fountain Hills Blvd
Roadway Widening Final Design
1
7740 N. 16th Street
Suite 300
Phoenix, AZ 85020
602.944.5500
CONTRACT LABOR
Classification Man Hours Billable Rates Labor Costs
Senior Project Manager 52 210.00$ 10,920.00$
Senior Professional/PM 175 185.00$ 32,375.00$
Professional 234 170.00$ 39,780.00$
Analyst 457 145.00$ 66,265.00$
Designer 308 120.00$ 36,960.00$
Admin 40 75.00$ 3,000.00$
Subtotal Contract Labor 189,300.00$
DESIGN ALLOWANCES
Classification Man Hours Billable Rates Labor Costs
Senior Project Manager 0 210.00$ -$
Senior Professional/PM 14 185.00$ 2,590.00$
Professional 28 170.00$ 4,760.00$
Analyst 64 145.00$ 9,280.00$
Designer 0 120.00$ -$
Admin 0 75.00$ -$
Subtotal Design Allowances 16,630.00$
SUBCONSULTANT SERVICES
Subconsultant Task Fee
RLF Consulting Survey 4,400.00$
RAMM Engineering Geotechnical Investigations 11,465.00$
TBD Legal & Exhibits 2,500.00$
TBD Utility Potholing 5,000.00$
Subtotal Subconsultant Services 23,365.00$
DIRECT AND OUTSIDE EXPENSES
General Expenses 500.00$
Subtotal Direct & Outside Expenses 500.00$
TOTALS
Subtotal Contract Labor 189,300.00$
Subtotal Design Allowances 16,630.00$
Subtotal Direct & Outside Expenses 500.00$
Subtotal Contract Fee 206,430.00$
Subtotal Subconsultant Services 23,365.00$
Total Contract Fee & Allowances 229,795.00$
Town of Fountain Hills -Shea Blvd Widening (Palisades to Fountain Hills)
Fee Proposal - Revision No. 1
Senior Project
Manager
Senior
Professional/
PM
Professional Analyst Designer Admin
TASK DESCRIPTION SUBTOTAL $ 210.00 $ 185.00 $ 170.00 $ 145.00 $ 120.00 $ 75.00
TASK 1 - PROJECT MANAGEMENT 9,580.00 0 28 0 20 0 20
Contract Management, Internal Meetings, Project Communication, Budget Updates, Scheudle Monitoring 4,860.00 12 12 12
Subconsultant Coordination 2,640.00 8 8
Monthly Invoicing and Progress Reports 2,080.00 8 8
-
TASK 2 - PROJECT MEETINGS 13,765.00 - 29 17 38 - -
Kickoff Meeting (1 Mtg) (Including preparing agenda and meeting notes) 1,465.00 4 5
Design Review Meetings (up to 4 Mtgs) (Including preparing agenda and meeting notes) 7,220.00 16 8 20
Monthly Project Progress Phone Calls (up to 8) (Including preparing agenda and meeting notes) 2,580.00 4 4 8
Field Review 2,500.00 5 5 5
-
TASK 3 - DATA COLLECTION 1,905.00 - - 2 5 7 -
Collect As-Builts 820.00 1 2 3
Import Survey and Geotechnical Data 1,085.00 1 3 4
TASK 4 - ROADWAY DESIGN PLANS 76,690.00 22 56 91 160 192 -
Develop 30% Roll Plot 4,425.00 5 5 10 10
Update Roadway Base Files 3,515.00 1 4 10 10
Cover Sheet (1 Sheet) 1,440.00 1 2 3 4
General Notes, Legend, and Abbreviations Sheets (1 Sheet) 1,440.00 1 2 3 4
Geometric Control Sheet (1 Sheet) 2,065.00 1 2 4 8
Typical Section Sheets (1 Sheets) 2,065.00 1 2 4 8
Shea Blvd Paving Plan Sheets (11 Sheets) (1” = 20’ Scale) 29,480.00 11 22 33 66 66
Shea Blvd Paving Profile Sheets (11 Sheets) (1” = 20’ Scale) (1"=2' Vertical) 24,970.00 11 22 33 44 55
Sidewalk Ramp Detail Sheet (1 Sheets) 1,680.00 1 2 3 6
Miscellaneous Detail Sheet (1 Sheets) 1,680.00 1 2 3 6
Roadway Surface Modeling/Earthwork 3,930.00 4 10 15
-
TASK 5 - DRAINAGE DESIGN PLANS 23,220.00 6 15 33 63 37 -
Pavement Drainage Design 2,420.00 1 2 4 8
Storm Drain Hydraulics 2,420.00 1 2 4 8
Drainage Report Exhibits 2,165.00 1 2 8 4
Draft Drainage Report (90%) 3,720.00 1 2 6 8 8
Final Drainage Report (100%) 1,960.00 1 2 3 6
Shea Blvd Storm Drain Plan (Shown on Roadway Sheets) 2,020.00 1 3 5 5
Catch Basin Mainline & Lateral Profile Sheets (4 Sheets) 7,100.00 2 4 10 16 16
Drainage Detail Sheets (1 Sheets) 1,415.00 1 1 4 4
-
TASK 6 - FEMA LETTER OF MAP REVISION 15,720.00 8 0 28 64 0 0
LOMR TSDN 7,040.00 4 16 24
Hydraulic Modeling 5,260.00 2 8 24
Town and FEMA Coordination 3,420.00 2 4 16
-
TASK 7 - SIGNING AND PAVEMENT MARKING DESIGN PLANS 19,320.00 6 12 26 44 42 -
Inventory Existing Conditions/Signs 460.00 1 2
General Signing and Pavement Marking Notes/Legend (1 Sheet) 1,040.00 1 6
Shea Blvd Signing/Pavement Marking Plan Sheets (Double Stacked)(1"=20' Scale)(6 Sheets) 17,820.00 6 12 24 36 42
-
12/29/20 2 of 3
Town of Fountain Hills -Shea Blvd Widening (Palisades to Fountain Hills)
Fee Proposal - Revision No. 1
Senior Project
Manager
Senior
Professional/
PM
Professional Analyst Designer Admin
TASK DESCRIPTION SUBTOTAL $ 210.00 $ 185.00 $ 170.00 $ 145.00 $ 120.00 $ 75.00
TASK 8 - DESIGN REVIEW & SUBMITTALS 9,030.00 10 10 11 12 6 10
30% Roll Plot Submittal 440.00 2 2
90% Submittal 440.00 2 2
100% Final Submittal 440.00 2 2
Quality Control Review (30%,90%,100%) 5,085.00 9 9 9
Summary of Comments w/ Responses (30%, 90%) 2,625.00 1 1 2 6 6 4
-
TASK 9 - SPECIAL PROVISIONS AND OPINION OF PROBABLE COSTS 11,475.00 - 15 20 20 20 -
Technical Special Provisions 4,400.00 10 15
Engineer's Opinion of Probable Cost 7,075.00 5 5 20 20
-
TASK 10 - UTILITY COORDINATION 8,595.00 0 10 6 31 4 10
Blue Stake ticket and Utiltiy Base Map 1,210.00 4 4 2
Contact utility companies and prepare contact list 730.00 4 2
Utility Coordination 1,320.00 4 4
Utiltiy Clearance Letters 885.00 3 6
Utility Coordination Meetings (up to 2) (Includes Notes and Agenda) 3,290.00 6 6 8
Review Private Utiltiy Plans 1,160.00 8
-
SUBTOTAL DIRECT LABOR (HOURLY NOT TO EXCEED) 189,300.00 52 175 234 457 308 40
KIMLEY-HORN ALLOWANCES
TASK 11 - SWPPP / EROSION CONTROL PLANS (ALLOWANCE) 16,630.00 0 14 28 64 0 0
Cover Sheet (1 Sheet) 1,250.00 1 2 5
SWPPP Index Sheet (1 Sheet) 1,250.00 1 2 5
Erosion Control Details (3 Sheets) 3,710.00 2 6 16
Erosion Control Plans (6 Sheets)(Double Staked)(1” = 40’ Scale) 7,500.00 6 12 30
Quantities 2,920.00 4 6 8
-
SUBTOTAL KIMLEY-HORN ALLOWANCES (HOURLY NOT TO EXCEED) 16,630.00 0 14 28 64 0 0
SUBCONSULTANTS TASKS
TASK 12 - SUPPLEMENTAL SURVEY (RLF Consultants) 4,400.00
Supplemental Control and Topographic Survey 4,400.00
TASK 13 - GEOTECHNICAL INVESTIGATIONS (RAMM) 11,465.00
Geotechnical Investigations 11,465.00
SUBCONSULTANT ALLOWANCES
TASK 14 - LEGALS & EXHIBITS (ALLOWANCE) 2,500.00
Legals & Exhibits 2,500.00
TASK 15 - UTILITY POTHOLING (ALLOWANCE) 5,000.00
Utility Potholing 5,000.00
EXPENSES
General Expenses 500.00
CONTRACT TOTAL 229,795.00
12/29/20 3 of 3
APPENDIX B
PROJECT SCHEDULE
ID Task Name Duration Start Finish
1 Project Startup 30 days Mon 1/10/22 Fri 2/18/22
2 Notice to Proceed 0 days Mon 1/10/22 Mon 1/10/22
3 Data Collection 30 days Mon 1/10/22 Fri 2/18/22
4 Survey 4 wks Mon 1/10/22 Fri 2/4/22
5 Geotech 6 wks Mon 1/10/22 Fri 2/18/22
6 Data Collection 2 wks Mon 1/10/22 Fri 1/21/22
7 30% Preliminary Design 36 days Mon 2/7/22 Mon 3/28/22
8 Prepare 30% Roll Plot 5 wks Mon 2/7/22 Fri 3/11/22
9 Submit 30% Preliminary Design 0 days Mon 3/14/22 Mon 3/14/22
10 Town Review of 30% Preliminary Design 2 wks Tue 3/15/22 Mon 3/28/22
11 30% Comment Resolution Meeting 0 days Mon 3/28/22 Mon 3/28/22
12 Final Design 111 days Tue 3/29/22 Tue 8/30/22
13 90% Plans, Specs, and Estimate 71 days Tue 3/29/22 Tue 7/5/22
14 Prepare 90% PS&E 10 wks Tue 3/29/22 Mon 6/6/22
15 Submit 90% PS&E 0 days Tue 6/7/22 Tue 6/7/22
16 Town Review of 90% PS&E 4 wks Tue 6/7/22 Mon 7/4/22
17 90% Comment Resolution Meeting 0 days Tue 7/5/22 Tue 7/5/22
18 100% Final Plans, Specs, and Estimate 41 days Tue 7/5/22 Tue 8/30/22
19 Prepare 100% Final PS&E 8 wks Tue 7/5/22 Mon 8/29/22
20 Submit 100% Final PS&E 0 days Tue 8/30/22 Tue 8/30/22
21 Utility Coordination 53.5 days Thu 4/14/22 Tue 6/28/22
22 30% Utility Coordination Meeting 0 days Thu 4/14/22 Thu 4/14/22
23 90% Utility Coordination Meeting 0 days Tue 6/28/22 Tue 6/28/22
24 R/W & Easement Acquisition 120 days Tue 3/29/22 Mon 9/12/22
25 Prepare Legal Descriptions and Exhibits 4 wks Tue 3/29/22 Mon 4/25/22
26 Appraisals and Acquisitions 5 mons Tue 4/26/22 Mon 9/12/22
27 Construction Phase 200 days Wed 8/31/22 Tue 6/6/23
28 Bidding & Advertisement 1 mon Wed 8/31/22 Tue 9/27/22
29 Construction 9 mons Wed 9/28/22 Tue 6/6/23
1/10
3/14
3/28
6/7
7/5
8/30
4/14
6/28
Aug '21Sep '21Oct '21Nov '21Dec '21Jan '22Feb '22Mar '22Apr '22May '22Jun '22Jul '22 Aug '22Sep '22Oct '22Nov '22Dec '22Jan '23Feb '23Mar '23Apr '23May '23Jun '23Jul '23 Aug '23
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Shea Blvd Widening
Palisades to Fountain Hills
Design Schedule
Page 1
Shea Blvd
Date: Mon 11/29/21
APPENDIX C
RLF CONSULTING
SUPPLEMENTAL SURVEY
2165 W. PECOS RD STE. 5 | CHANDLER, AZ 85224| P. 480.445.9189 | www. rlfconsulting.com
July 22, 2021 Revised July 29, 2021
Project: P2021146 Shea Blvd Widening
Reference: Topographic Survey (REF RLF JN 09009116 DCR Mapping)
Kimley-Horn | 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 Direct: (602) 313-7207 | Cell: (224) 789-0058 | Main: (602) 944-5500
RLF Consulting is pleased to submit this proposal for Land Surveying Services
Our scope and fee are based on the following assumptions:
The Horizontal & The Vertical Datum per the existing project control (83/88)
Task 001 – Topographic Survey
Verify horizontal and vertical control
Supplemental survey per the attached exhibit
Provide site topography to include contours at 1-foot intervals, with spot elevations at critical locations (i.e. high
points, low points, at top and bottom of curb line, edge of pavement, etc.).
Locate existing planimetric features and visible utilities to include sewer manholes, water valves, grates, inlets,
and other features as delineated on the aerial exhibit.
Project deliverables-
o 2D/3D CAD Basemap in Civil 3D format. | DTM Surface in Civil 3D format. | xml surface data .
Task 001 – Topographic Survey Fee………………………………………………………………………………. $4,400.00
NOTES:
1. The following services, if required, will be provided upon separate written authorization by the Client at cost plus
and or time and materials.
Title reports and/or mapping of additional documents |Legal Descriptions and exhibits| Mailings & printings |
Agency related fees | Additional Land Surveying items
Sincerely,
RLF CONSULTING, LLC ACCEPTED BY:
__________________________
By: __________________
____________________ _________
Printed Name and Title Date
APPENDIX D
RAMM
GEOTECHNICAL INVESTIGATIONS
RICKER • ATKINSON • McBEE • MORMAN & ASSOCIATES, INC.
Geotechnical Engineering • Construction Materials Testing
2105 South Hardy Drive, Suite 13, Tempe, AZ 85282 Telephone (480) 921 -8100 • Facsimile (480) 921-4081
www.rammeng.com
Kimley-Horn & Associates May 25, 2021
7740 N. 16th Street, Suite 300 Revised July 28, 2021
Phoenix, AZ 85020
Attention: Joel Varner P.E. <Joel.Varner@kimley-horn.com>
Re: Proposal for Additional Geotechnical Engineering Services RAMM Project No. G26457
Shea Boulevard Improvements – DCR
Palisades Boulevard to Saguaro Boulevard
Fountain Hills, Arizona
Ricker, Atkinson, McBee, Morman & Associates, Inc. is pleased to submit this proposal to provide
additional Geotechnical Engineering Services for the above-referenced project.
If this proposal meets with your approval, please sign, date and return one copy of the enclosed
Attachment "A", which outlines project description, our scope of services, completion time and
fee to perform services.
If there are any questions regarding the proposed scope of work, please call. Thank you for
considering our firm for this project.
Respectfully submitted,
RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC.
Kip E. Reese, P.E.
Project Engineer
/ker
RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC.
ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services
For: Kimley-Horn & Associates
RAMM Project No. G26457 Revised July 28, 2021
PROJECT: Shea Boulevard Improvements – DCR
Palisades Boulevard to Saguaro Boulevard
Fountain Hills, Arizona
DESCRIPTION:
We understand that the Town of Fountain Hills has requested additional Geotechnical
Engineering Services for the project consisting of an evaluation of cut slopes at select
locations and testing the compaction of fill slope areas, identified as Town Fill Slope
Project Areas on a Roadway Layout Plot dated August 25, 2020 and a revised project limits
plan dated July 21, 2021, prepared by Kimley-Horn & Associates (Kimley-Horn). The
revised project scope will consist of widening the eastbound (south) side of Shea Boulevard
from Palisades Boulevard to Foundation Hills Boulevard.
SCOPE OF SERVICES:
1. A Town of Fountain Hills permit will be obtained for excavating in the right-of-way.
Arizona 811 (Blue Stake) will be contacted and utility clearance, field exploration and
right-of-access will be coordinated with Kimley-Horn & Associates. A private utility
locator, backhoe operator, backhoe rental, traffic control/plan and off-duty police will
be subcontracted by RAMM.
2. A visual geologic reconnaissance of the cut slopes at select locations will be performed.
3. Test pits will be excavated to determine subsurface conditions and obtain representative
samples for laboratory analyses. A total of four test pits 10 feet in depth or prior
backhoe refusal are proposed along the alignment at a total of three Town Fill Slope
Project Areas, at locations accessible to a rubber-tired backhoe and clear of
underground and overhead utilities and obstructions. The test pits will be backfilled
with spoil from the test pits.
4. Laboratory analyses of representative samples will include:
Moisture Content and Dry Density (Nuclear Densometer)
Swell
Sieve Analysis, Percent Passing No. 200 Sieve and Plasticity Index
Maximum Density/Optimum Moisture
5. The field and laboratory data will be used in engineering evaluation and analyses to
formulate our geotechnical recommendations.
6. An updated Engineer’s DCR report will be provided presenting the results of the visual
analysis presented in the original DCR and the results of the visual geologic
reconnaissance and field and laboratory testing and recommendations for excavation
conditions, site development, earthwork factors, fill and cut slopes, rockfall mitigation,
materials suitability requirements and site grading and preparation procedures.
COMPLETION TIME:
Final report approximately 6 to 8 weeks after authorized to proceed. Completion time is
contingent upon permitting, utility clearance, right of access and field exploration
coordination.
RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC.
ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services
For: Kimley-Horn & Associates
RAMM Project No. G26457 Revised July 28, 2021
PROJECT: Shea Boulevard Improvements – DCR
Palisades Boulevard to Saguaro Boulevard
Fountain Hills, Arizona
REVISED FEE (Cost-Plus Maximum):
$11,464.39 per Estimated Fee Breakdown presented below.
Original Contract Amount: $5,000.00
Invoiced to Date: $3,000.00
Remaining Budget: $2,000.00
RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC.
By: __________________________________
Kip E. Reese, P.E. Project Engineer
RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC.
ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services
For: Kimley-Horn & Associates
RAMM Project No. G26457 Revised July 28, 2021
PROJECT: Shea Boulevard Improvements – DCR
Palisades Boulevard to Saguaro Boulevard
Fountain Hills, Arizona
Labor Hours Rate ($/hour) Total
Project Engineer 10 x 78.90 = $789.05
Project Geologist 12 x 58.62 = $703.46
Geotechnical Field Technician 18 x 41.04 = $738.63
Materials Field Technician 18 x 58.62 = $1,055.19
Geotechnical Admin. Assist. 6 x 36.35 = $218.07
Subtotal Labor 64 $3,504.39
Laboratory Testing Quantity Rate ($/test) Total
Sieve Analysis/% Passing
#200/Plasticity Index
4 x 100.00 = $400.00
Swell Test 4 x 85.00 = $340.00
Maximum Density/Optimum
Moisture
4 x 120.00 = $480.00
Subtotal Laboratory Testing $1,220.00
Subcontractor Quantity Unit Rate ($/unit) Total
Bloodhound (Utility Location) 1 x 540.00 = $540.00
Wildcat Drilling (Backhoe Operator) 2 x 600.00 = $1,200.00
Trafficade (TCP and Traffic
Control)
2 x 750.00 = $1,500.00
SunState Equipment (Backhoe) 2 x 1000.00 = $2,000.00
Professional Police Services 2 x 500.00 = $1,000.00
Permits 2 x 250.00 = $500.00
Subtotal Subcontractor $6,740.00
Total Engineering Services Fee (not to exceed) $11,464.39
Cost Plus Hourly Rates
Labor Direct Hourly
Labor Rate
Hourly Billable Rate
Project Engineer $33.65 78.90
Project Geologist $25.00 58.62
Geotechnical Field Technician $17.50 41.04
Materials Field Technician $25.00 58.62
Geotechnical Admin. Assist. $15.50 36.35
Overhead Percentage 122.26 Profit Percentage 10