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HomeMy WebLinkAbout2022.0118.TCRM.Agenda.Packet       NOTICE OF MEETING REGULAR MEETING FOUNTAIN HILLS TOWN COUNCIL      Mayor Ginny Dickey Vice Mayor Alan Magazine Councilmember Gerry Friedel Councilmember Sharron Grzybowski Councilmember Peggy McMahon Councilmember Mike Scharnow Councilmember David Spelich    TIME:5:30 P.M. – REGULAR MEETING WHEN:TUESDAY, JANUARY 18, 2022 WHERE:   FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.    REQUEST TO COMMENT The public is welcome to participate in Council meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Council. Verbal comments should be directed through the Presiding Officer and not to individual Councilmembers. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Town Clerk prior to discussion, if possible. TO COMMENT IN WRITING ONLINE : Please feel free to provide your comments by visiting  https://www.fh.az.gov/publiccomment and SUBMIT a Public Comment Card by 3:00 PM on the day of the meeting . These comments will be shared with the Town Council.         NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Town Council, and to the general public, that at this meeting, the Town Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the Town's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).        1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Dickey     2.MOMENT OF SILENCE     3.ROLL CALL – Mayor Dickey     4.REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER     A.RECOGNITION: Stellar Students of the Month for December 2021     B.PROCLAMATION: Mayor Ginny Dickey has issued the Proclamation supporting One Community's non-discrimination Unity Pledge.     5.SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS     6.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council, and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Council agenda.     7.CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda.     A.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Special Meeting of January 4, 2022, and the Regular Meeting of January 4, 2022.     B.CONSIDERATION AND POSSIBLE ACTION: Resolution 2022-03, abandoning the 20' Public      Town Council Regular Meeting of January 18, 2022 2 of 4 Town Council Regular Meeting of January 18, 2022 3 of 4 B. CONSIDERATION AND POSSIBLE ACTION: Resolution 2022-03, abandoning the 20' Public Utility and Drainage Easement along the north and east side of 16330 E Inca Avenue (Application A21-00005) C. CONSIDERATION AND POSSIBLE ACTION: Consideration of approving a Special Event Liquor License application for the Fountain Hills Veterans Memorial for a beer garden in conjunction with the Irish Fountain Fest on March 12, 2022 8. REGULAR AGENDA A. PUBLIC HEARING, CONSIDERATION AND POSSIBLE ACTION: Regarding Ordinance 21-17, amending Chapter 10, Single-Family Residential Zoning Districts, Section 10.04, General Provisions, to add design standards for single-family dwellings. B. CONSIDERATION AND POSSIBLE ACTION:to Adopt the 2022 Strategic Plan. C. CONSIDERATION OF AND POSSIBLE ACTION: Approving Amendment No. 1 to Professional Services Agreement 2020-063 with Kimley-Horn and Associates, Inc., and related budget transfer. D. DISCUSSION WITH POSSIBLE DIRECTION relating to any item included in the League of Arizona Cities and Towns' weekly Legislative Bulletin(s) or relating to any action proposed or pending before the State Legislature. 9. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s)listed below are related only to the propriety of(i)placing such item(s)on a future agenda for action,or (ii)directing staff to conduct further research and report back to the Council. 10. ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town Council with the Town Clerk. Dated this l..3 day of)6...-yi 4 !.d►h/ 2022. Eliza eth A. K ein C,Town Clerk B.CONSIDERATION AND POSSIBLE ACTION: Resolution 2022-03, abandoning the 20' Public Utility and Drainage Easement along the north and east side of 16330 E Inca Avenue (Application A21-00005)     C.CONSIDERATION AND POSSIBLE ACTION: Consideration of approving a Special Event Liquor License application for the Fountain Hills Veterans Memorial for a beer garden in conjunction with the Irish Fountain Fest on March 12, 2022     8.REGULAR AGENDA     A.PUBLIC HEARING, CONSIDERATION AND POSSIBLE ACTION: Regarding Ordinance 21-17, amending Chapter 10, Single-Family Residential Zoning Districts, Section 10.04, General Provisions, to add design standards for single-family dwellings.     B.CONSIDERATION AND POSSIBLE ACTION: to Adopt the 2022 Strategic Plan.    C.CONSIDERATION OF AND POSSIBLE ACTION: Approving Amendment No. 1 to Professional Services Agreement 2020-063 with Kimley-Horn and Associates, Inc., and related budget transfer.     D.DISCUSSION WITH POSSIBLE DIRECTION relating to any item included in the League of Arizona Cities and Towns’ weekly Legislative Bulletin(s) or relating to any action proposed or pending before the State Legislature.     9.COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action, or (ii) directing staff to conduct further research and report back to the Council.     10.ADJOURNMENT       CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Town Council with the Town Clerk. Dated this ______ day of ____________________, 2022. _____________________________________________  Elizabeth A. Klein, MMC, Town Clerk   The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or    Town Council Regular Meeting of January 18, 2022 3 of 4 The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's Office.    Town Council Regular Meeting of January 18, 2022 4 of 4 ITEM 4. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Reports                  Submitting Department: Administration Prepared by: Grady E. Miller, Town Manager Staff Contact Information: Grady E. Miller, Town Manager Request to Town Council Regular Meeting (Agenda Language):  PROCLAMATION: Mayor Ginny Dickey has issued the Proclamation supporting One Community's non-discrimination Unity Pledge. Staff Summary (Background) One Community has reached out to Fountain Hills seeking support of a Unity Pledge that promotes non-discrimination towards all Arizonans.  The philosophy behind the Unity Pledge is that it is good for business, tourism, and economic development in the State of Arizona to not discriminate against people for any reason including those who are LGBTQ.  In late 2014 the Town Council voted 5-2 to consider discussing a statement or policy regarding non-discrimination. However, a statement or policy never came back for consideration by the Town Council.     In addition, the Town Council approved Policy 103 on August 1, 2013, to address non-discrimination in the workplace.  According to Policy 103:  "The purpose of this policy was to define the Town of Fountain Hills' position regarding non-discrimination in all matters pertaining to employment throughout the organization. Statement of Policy: The Town provides equally for all applicants and employees. The Town does not discriminate on the basis of race, color, religion, gender, national origin, ancestry, medical status, sexual orientation, age, physical and/or mental disability medical conditions or veterans' status. The Town also makes reasonable accommodation for disabled and for employees' religious observances and practices. It is the responsibility of every employee to cooperate with the spirit and intent of this policy. The Scope of the Policy: The scope of this policy applies to all applicants and employees throughout every aspect of employment relationships, including but not limited to recruitment, selection, training, compensation, benefits, promotion, transfer, discipline, termination in any social and/or recreational programs or interactions."    While the Town of Fountain Hills has its own non-discrimination employment policy, a proclamation supporting the Unity Pledge would extend that sentiment to the community. To date, more than 3,400 businesses and over 20,000 Arizonans have taken the UNITY Pledge which is the largest equality pledge in the nation.  Proclamations serve as statements of support or recognition for a person, event, cause, etc.  They are not a statement of policy like a resolution or a locally-adopted law such as an ordinance.  Attached is an extensive listing of organizations that have publicly supported the Unity Pledge.  A few of the noteworthy organizations supporting the Unity Pledge include:    Cities of Scottsdale, Mesa, Tempe, Glendale, Phoenix, Cottonwood, and Tempe Maricopa County Board of Supervisors, Maricopa County Sheriff's Office, and Maricopa County Attorney Mayo Clinic Intel Petsmart Fry's Ariizona Public Service (APS) and Salt River Project Arizona Lodging and Tourism Association Diamondbacks, Suns, Coyotes, and Mercury Attachments Unity Pledge Proclamation  Unity Pledge Businesses and Organizations  Form Review Inbox Reviewed By Date Finance Director David Pock 01/10/2022 12:03 PM Town Attorney Aaron D. Arnson 01/10/2022 12:49 PM Town Manager (Originator)Grady E. Miller 01/10/2022 01:07 PM Form Started By: Grady E. Miller Started On: 01/04/2022 10:03 AM Final Approval Date: 01/10/2022  Town of Fountain Hills Proclamation The UNITY Pledge for Equal Treatment in Employment, Housing and Public Accommodation WHEREAS, Civil rights serve as the foundation of our free society and deserve vigilant protection; and WHEREAS, In the past few years, there have been advancements in the rights of LGBTQ Americans, but despite this progress, bias and discrimination still exist and the drive for true equality continues; and WHEREAS, In an effort to show support to our LGBTQ citizens, and to present Fountain Hills as a community that is welcoming to all, One Community has brought forth the UNITY Pledge, a public declaration of support for equal treatment in employment, housing and public accommodation signed by 3400 Arizona businesses, organizations, churches, sports teams, chambers and municipalities and over 20,000 individuals; and WHEREAS, On August 1, 2013 Council unanimously approved this Statement of Policy: The Town provides equally for all applicants and employees and does not discriminate on the basis of race, color, religion, gender, national origin, ancestry, medical status, sexual orientation, age, physical and/or mental disability medical conditions or veterans' status; and WHEREAS, On November 6, 2014 the Council voted to place on a future agenda a non- discrimination policy, pledge or statement; and WHEREAS, The UNITY Pledge reads in part: “It’s time for LGBTQ inclusive non-discrimination policies in the workplace, in housing, and in public accommodations including restaurants and hotels. We are committed to fostering, cultivating, and preserving a culture of inclusion, fairness, and equality… regardless of age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, race, religion, sexual orientation, veteran status, and other characteristics that make us unique. It’s time to ensure equality for all Arizona employees, residents, and consumers. It’s the right thing to do. It’s good for business.” NOW THEREFORE, I Ginny Dickey, Mayor of the Town of Fountain Hills, sign the One Community UNITY Pledge, and invite others to join in this economic development and civil rights effort. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the official seal of the Town of Fountain Hills, Maricopa County, Arizona this 18th day of January, 2022. ______________________________________ Ginny Dickey, Mayor ATTEST: ___________________________________ Elizabeth A. Klein, Town Clerk Top Companies and Member Based Organizations who have signed the Unity Pledge ● Abrazo Community Health Network Scottsdale ● Aetna a CVS Company ● Allstate ● American Airlines ● American Medical Response ● Apollo Group ● Apple, Inc. ● Arizona Bank and Trust ● Arizona Black Chamber of Commerce ● Arizona Cardinals Football Team ● Arizona Community Foundation ● Arizona Craft Brewers Guild ● Arizona Diamondbacks ● Arizona Federal Credit Union ● Arizona Hispanic Chamber of Commerce ● Arizona Lodging and Tourism Association ● Arizona Multi-housing Association ● Arizona Opera ● Arizona Public Service ● Arizona Science Center ● Arizona Small Business Association ● Arizona State Fair ● Arizona State University ● Arizona Technology Council ● Asian Corporate Entrepreneur Leadership ● ASU Gammage19 ● A.T. Still University ● Axon ● Bank of America ● Bird Rides ● Blue Cross Blue Shield of Arizona ● Burch & Cracchiolo, P.A. ● CB2 Insights ● Care1st Health Plan Arizona ● Charles Schwab & Co ● Child Crisis Arizona ● Children’s Museum of Phoenix ● Choice Hotels, Int’l ● Chris Bianco Group ● City of Cottonwood ● City of Glendale ● City of Mesa ● City of Phoenix ● City of Scottsdale ● City of Tempe ● City of Tucson ● Clear Channel Outdoor ● Coca-Cola ● Crescent Ballroom ● Deco Communities ● Desert Botanical Gardens ● Downtown Phoenix Inc. ● Downtown Phoenix Partnership ● Fennemore Craig ● Flinn Foundation ● Four Peaks Brewing Company ● Fry’s Food Stores ● Galvanize ● Geneva Financial, LLC ● Genuine Concepts Hospitality Group ● Glendale Chamber of Commerce ● Glendale Convention and Visitors Bureau ● GoDaddy Group Inc. ● Goodman’s Interior Structures ● Greater Phoenix Gay and Lesbian Chamber of Commerce ● Harvest Inc. ● Hensley Beverage Company ● Herberger Theater Center ● Hospice of the Valley ● Huss Brewing Company ● iHeartMedia ● Infusionsoft ● Intel ● KPMG ● Liberty Mutual Insurance Group ● Local First Arizona ● Lyft ● M Culinary Concepts ● Maricopa Community Colleges ● Maricopa County Attorney ● Maricopa County Board of Supervisors ● Mass Mutual Life Insurance ● Mayo Clinic ● Mesa Chamber of Commerce ● MillerCoors ● MINDBODY ● Mitchell Gold + Bob Williams ● Mr. Cooper ● National Association of Women Business Owners ● Nationwide Insurance ● Native Health ● ON Media ● Osborn Maledon ● PayPal ● Perkins Coie LLP ● PetSmart ● Phoenix Art Museum ● Phoenix Center for the Arts ● Phoenix Chamber of Commerce ● Phoenix Community Alliance ● Phoenix Convention and Visitors Bureau ● Phoenix Mercury ● Phoenix Suns ● Phoenix Theatre ● Professional Fire Fighters of Arizona ● PSCU ● Quarles & Brady ● Republic Services ● Safeway ● Scottsdale Area Chamber of Commerce ● Scottsdale Lincoln Health Network (now Honor Health) ● Salt River Project ● San Francisco Giants ● Sedona Chamber of Commerce and Tourism Bureau ● Sheraton Grand at Wild Horse Pass ● SkyTouch Technology ● Southwest Airlines ● Southwest Human Development ● Southwest Gas ● Sprouts ● St. Jude Children's Research Hospital ● Tempe Chamber of Commerce ● Tempe Convention and Visitors Bureau ● Tucson Hispanic Chamber of Commerce ● Tuft & Needle ● Uber ● United Healthcare of Arizona ● Upward Projects ● Valley Leadership ● Valley Resort and Hotel Association ● Valley Youth Theatre ● Visit Mesa ● Visit Scottsdale ● W Scottsdale ● WebPT ● Yelp ITEM 7. A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Consent                  Submitting Department: Administration Prepared by: Elizabeth A. Klein, Town Clerk Staff Contact Information: Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Special Meeting of January 4, 2022, and the Regular Meeting of January 4, 2022. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approving the minutes of the Special Meeting of January 4, 2022, and the Regular Meetnig of January 4, 2022. SUGGESTED MOTION MOVE to approve the minutes of the Special Meeting of January 4, 2022, and the Regular Meeting of January 4, 2022.  Attachments 2022.0104.TCSMES.Minutes  2022.0104.TCRM.Minutes  Form Review Form Started By: Elizabeth A. Klein Started On: 01/06/2022 09:15 AM Final Approval Date: 01/06/2022  TOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL JANUARY 4, 2022            1.CALL TO ORDER – Mayor Dickey    Mayor Dickey called the Special Meeting of January 4, 2022 to order at 4:00 p.m.   2.ROLL CALL – Mayor Dickey Present: Mayor Ginny Dickey; Councilmember Mike Scharnow; Councilmember David Spelich; Councilmember Gerry Friedel; Councilmember Sharron Grzybowski; Councilmember Peggy McMahon; Vice Mayor Alan Magazine  Staff Present: Town Manager Grady Miller; Finance Director David Pock; Acting Town Clerk Angela Padgett-Espiritu; Development Services Director John Wesley  Attendees:Joshua Jumper, Audit Manager with Heinfeld, Meech & Co., Jennifer Shields, Auditor with Heinfeld, Meech & Co.  3.RECESS INTO EXECUTIVE SESSION    MOVED BY Mayor Ginny Dickey, SECONDED BY Councilmember David Spelich to recess into Executive Session.   Vote: 7 - 0 Passed - Unanimously   4.EXECUTIVE SESSION    The Fountain Hills Town Council recessed into Executive Session at 4:00 p.m.   A.Discussion or consultation for legal advice with the attorney or attorneys of the public body; and discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation, pursuant to A.R.S. §§38-431.03(A)(3) and (4), respectively.   i.Park Place Development Agreement Amendment   ii.Maricopa County Sheriff's Office Audit Report             5.ADJOURNMENT    The Fountain Hills Town Council reconvened into Open Session at 5:26 p.m. at which time the Special Meeting of January 4, 2022, adjourned.     TOWN OF FOUNTAIN HILLS ____________________________ Ginny Dickey, Mayor                ATTEST AND PREPARED BY: ______________________________  Angela Espiritu, Executive Assistant for Elizabeth A. Klein, Town Clerk       Town Council Special Meeting of January 4, 2022 2 of 2 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL JANUARY 4, 2022            1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Dickey    Mayor Dickey called the Regular Meeting of January 4, 2022, to order at 5:36 p.m. and led the Town Council and audience in the Pledge of Allegiance.   2.MOMENT OF SILENCE    A Moment of Silence was held.   3.ROLL CALL – Mayor Dickey Present: Mayor Ginny Dickey; Councilmember Mike Scharnow; Councilmember David Spelich; Councilmember Gerry Friedel; Councilmember Sharron Grzybowski; Councilmember Peggy McMahon; Vice Mayor Alan Magazine Staff Present: Town Manager Grady E. Miller; Acting Town Clerk Angela Padgett-Espiritu; Town Attorney Aaron D. Arnson 4.REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER    Councilmember Grzybowski reported that the Government Relations Person with SRP facilitated a helicopter tour of the SRP Watershed. She said that it was beautiful, and she found herself not listening to what they said, but Linda was helpful in answering questions afterwards. She also reported on the new piece of art at Fountain Park entitled, "Who Rescued Who?" which she said was a great piece of art and animal lovers will especially appreciate it. She said that she also met with Chad (Craig) with the Fire and EMS audit company, and she reminded everyone that it was time for anyone interested in running to take action. She said that those on social media oftentimes are critical of actions taken by the Council and this is the time to, "put their money where their mouth is." Vice Mayor Magazine reported that he is a member of the East Valley Partnership Legislative Committee and they have a long list of potential pieces of legislation they are considering. He chose three to report on: 1) to permit the formation of Tourism and Marketing authorities; 2) Support Arizona cities and towns' efforts to protect shared revenue stream and preserve local autonomy; and 3) encourage state leaders to develop comprehensive strategies to modernize funding sources for building and maintaining transportation infrastructure. Mayor Dickey wished everyone a Happy New Year, and welcomed them back. She attended the MAG Regional Council meeting, the GPEC Mayor/Supervisors Meeting; and the Maricopa County Public Health Briefing. She also attended the Sister Cities Christmas Party and Que Bueno was celebrating their 40 years of being in business. She said that she and Councilmember Friedel, along with his wife, attended the 99th birthday celebration of WWII Veteran Gene Metcalfe. She spoke and read a proclamation on behalf of the entire Council, and presented it to Mr. Metcalfe. She thanked Bo for her participation in the Art Walk video, along with eight cities.   5.SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS   A.PRESENTATION: Monthly Update by Captain Kratzer with the Maricopa County Sheriff's Office.    Captain Kratzer reported that they were thankful they did not see much of a spike in activities over the holidays, other than several related to fireworks and noise, but nothing major. He reported that MCSO has a new vehicle for the Deputy Service Aide, which is a civilian position to help with accidents and direction of traffic, freeing up deputy time for other matters. He said that they have seen an increase in traffic accidents in town, mostly due to inattention. They are putting on additional personnel for traffic enforcement. They receive a lot of complaints related to the Shea/Palisades intersection and they will be focusing efforts there as well as through the various safety corridors and other areas. He reported that with his next presentation he hopes to provide the 2021 recap of statistics. Vice Mayor Magazine said that he hoped that would include the number of tickets being issued in the safety corridors. Mr. Miller said that they have talked about getting a second speed trailer, which run under $30,000. Vice Mayor Magazine said that they should include information in the Fountain Hills Insider on ticket/fine statistics for speeding and right-turn-on-red citations. Mr. Miller noted that the Pedestrian and Traffic Safety Committee has been looking at recommending increases in fines. Councilmember Speliched added that he has seen a lot of turns on red.   6.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council, and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Council agenda. None   7.CONSENT AGENDA ITEMS Town Council Regular Meeting of January 4, 2022 2 of 8 7.CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda.   A.CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Regular Meeting of December 7, 2021    MOVED BY Vice Mayor Alan Magazine, SECONDED BY Councilmember Gerry Friedel to approve the minutes of the Combined Regular Meeting/Work Session of December 7, 2021.  Vote: 7 - 0 Passed - Unanimously   8.REGULAR AGENDA   A.CONSIDERATION AND POSSIBLE ACTION: Approving Amendment No. 2 to Professional Services Agreement 2019-079 with JE Fuller Hydrology & Geomorphology, Inc.       Public Works Director Justin Weldy said that at the Town Council meeting on January 21, 2020, representatives of J.E. Fuller/Hydrology & Geomorphology presented their recommendations contained in the "Golden Eagle Park Drainage Improvements Study" to minimize future Golden Eagle Park site flooding with a design to accommodate the 10-year design storm, including minimizing the type of damages sustained at the Park during past storms. Based on the Council's direction, J.E. Fuller submitted its proposal for the initial grading and drainage design of those facilities, the "Golden Eagle Park Drainage Improvement - Phase 1." As part of the design, due diligence and discussions with the Community Services Department, several issues have come to light, requiring an expansion of the project scope, including: The relocation of shallow irrigation and electrical lines within and across drainage channels and light pole relocations to increase the channel capacity; The addition of a floodwall on Cloudburst Wash that contains the design flow without impacting the ball field; Providing a sidewalk extension along Cloudburst Wash that requires a retaining wall and structural calculations; Evaluation of a pedestrian bridge crossing of Bristol Wash as an alternative to the currently proposed sidewalk relocation (initial analysis will define a concept location, design, and cost estimate); and Replacement of existing 5-foot sidewalks with 8-foot multiuse fitness paths (MUP) sidewalks, connecting the north and south side of the park and fitness loop around the back of the Park. These MUPs need to meet ADA accessible route guidelines and also serve as maintenance vehicle access. Town Council Regular Meeting of January 4, 2022 3 of 8 He said that in order for J.E. Fuller to complete the design incorporating the expanded scope items described above requires additional sub-consultants, including a Landscape Architect and Structural Engineer. The additional fee for the design to include the expanded scope items is $163,510.90. Councilmember McMahon asked if they will receive an estimate for costs of the improvements. Mr. Weldy replied that when they get to around 60% design completion, they will provide an engineer's estimate, itemized, along with approximate costs. Councilmember Scharnow said that in the past they had talked about looking at options upstream, and asked if this was just within the park. Mr. Weldy that it was. He added that the Flood Control District is working on a master drainage plan which encompasses the entire town. When that comes back to Council they will be making recommendations for items up stream. Councilmember Scharnow asked if there is any option of the District helping fund the projects recommended. Mr. Miller said that they will be looking more at the work needed upstream. Staff will be trying to work with them to either share the costs or have them pick up full costs. However, the improvements needed upstream could be hundreds of thousands, if not in the low millions. Vice Mayor Magazine asked how long the conditions have existed. Mr. Weldy said that since 2019 they have been making these discoveries. He said that early on the Town applied for a grant and was awarded $90,000, but that would not help pay for the study, but rather offset the actual construction costs. Mr. Miller noted that the Flood Control District does not usually do improvements such as sidewalks or utility relocations. The funds have to go toward flood control improvements. Mr. Weldy said that with this amendment, the intent is to get to 100% design, which will provide the Town a planning tool. Councilmember Spelich said that the washes play a huge role in this. He has seen in touring the washes where they were completely stripped of vegetation by the Sanitary District. He asked if they were addressing any of those, understanding it was not part of this item. Mr. Weldy said that is separate from this agreement. He and the Town Manager are working with the Sanitary District to address those issues. Mr. Miller said that they found with the monsoon season they had some sections of the washes where they had huge amounts of earth removed from the back of people's homes. In one of the washes they had exposed water lines and the drop structure actually dropped. With the Flood Control District doing the master plan and Black & Veatch reviewing, they will need significant improvements and those will need to be phased in. Councilmember McMahon asked if this amendment was absolutely necessary. Mr. Miller replied that it is necessary, but it does not get to all of the problems upstream. Mr. Weldy said that this amendment is for them to finish the design to increase the capacity of the retention area at Golden Eagle Park. Councilmember Scharnow said this is a big chunk of change just for design. He was on the original Parks and Recreation Commission in the 1990's and they knew back then there were problems. It is unfortunate that in the last few years they have had such significant rains. Some of the initial work was done with Heritage Funds. Town Council Regular Meeting of January 4, 2022 4 of 8 Mayor Dickey said that they are asking a lot of questions because this is a big amount just for design. The $90,000 could be used for the widening improvements. Mr. Weldy confirmed that was correct. Councilmember Friedel asked if the construction work would be done in-house or contracted. Mr. Weldy said that because of the scope of the work they will be phased in, and the work would all be outsourced.    MOVED BY Councilmember Mike Scharnow, SECONDED BY Councilmember Peggy McMahon to approve Amendment No. 2 to Professional Services Agreement 2019-079 with JE Fuller Hydrology & Geomorphology, INC. in the amount of $163,510.90.  Vote: 7 - 0 Passed - Unanimously   B.CONSIDERATION AND POSSIBLE ACTION: Adoption of Resolution 2022-02 approving the Fountain Lighting Policy.       Mr. Miller said that this item was before the Council last month, and based on those discussions staff worked on it further and Ms. Goodwin will give a report on the proposed policy. Ms. Goodwin said that a lot of the items circle back to the concept of distinct and exceptional nature of special and unique events. The proposed policy would require Town Manager, or his designee, approval. She said that the lights have been operational for about a year and, once adopted, the policy could still be amended if needed. She then reviewed the suggested policy: •Staff, at the direction of the Town Council and/or Town Manager, will utilize the fountain lighting system for annual holidays and observances. •Appropriate color choices will be used to highlight significance and show support, advocacy, or celebration of the occasion. •In some instances, with the authorization of the Town Manager, unique events, happenings or celebrations may be added to the fountain color lighting calendar. She said that one item discussed was possibly allow those items recognized through the various Mayor proclamations made through the year. Requests for personal, private, or professional use would be not approved. Vice Mayor Magazine said that he thought the policy was frivolous; they should have it available just for national holidays and observances. Councilmember McMahon asked if the policy was memorializing what staff has been doing. Ms. Goodwin said that they have been working under these guidelines this last year and monitoring requests to determine the best proposal to present for consideration. Mr. Miller said that the reason for the policy is they have had a number of commercial and private requests. He said that this proposed policy went before the Community Services Advisory Commission and they were in unanimous support. Mayor Dickey said that the Commission was in complete support, and she asked if staff supported the proposal. Ms. Goodwin replied that they did.    MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Gerry Town Council Regular Meeting of January 4, 2022 5 of 8  MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Gerry Friedel to adopt Resolution 2022-02.    MOVED BY Vice Mayor Alan Magazine, to amend the Policy by removing paragraph 4 which reads, "In some instances, with the authorization of the Town Manager, local events, happenings or celebrations may be added to the fountain color lighting calendar;" remove "Public Requests", and remove "other Standard Guidelines" which leaves national holidays.    MOTION TO AMEND died for lack of a second.    Vote: 6 - 1 Passed  NAY: Vice Mayor Alan Magazine   C.CONSIDERATION AND POSSIBLE ACTION: Resolution 2022-01 ratifying Arizona Parks and Trails grant application for Four Peaks Park.       Ms. Goodwin said that this request is to ratify an application submitted recently in order to meet their timelines. The application allows combined access to two cooperative grant funds, the Land and Water Conservation Fund (LWCF) and the Local, Regional and State Parks (LRSP) Heritage Grant. The two grants are designed to work jointly, allowing jurisdictions to leverage one fund as a financial offset for the other. Staff requested $400,000 for each grant, totaling $800,000. Per grant guidelines, applicants are responsible for a 5% surcharge on the Land and Water Conservation Fund (LWCF) grant award, amounting to $20,000. The Local, Regional and State Parks (LRSP) Heritage Grant features a matching requirement, however, grant funds from the LWCF may be used for the match. In the event both grants are awarded, the $20,000 surcharge is the only town-allocated funding required to support the entire grant package. This funding would be allocated from the existing Four Peaks Parks CIP budget and no new budget or funding sources will be required. Should either grant application be denied, staff will review the budgetary impacts and project scope before making further recommendations. If granted, the project scope will complete the final, unfunded phase of Four Peaks Park. The final phase includes a new, ADA accessible restroom, to be located adjacent to the ballfields and playgrounds, which will include hand-washing stations and drinking fountains. The grant also requests funding for two shaded picnic ramadas and desert-tolerant, shade producing landscaping. Ms. Goodwin said that staff met with the grant personnel to review the proposed projects and they have endorsed their application. She said that staff was notified earlier in the day that their application would be on their agenda next week for consideration.    MOVED BY Councilmember Gerry Friedel, SECONDED BY Vice Mayor Alan Magazine to Town Council Regular Meeting of January 4, 2022 6 of 8  MOVED BY Councilmember Gerry Friedel, SECONDED BY Vice Mayor Alan Magazine to adopt Resolution 2022-01 to ratify a grant application previously submitted to Arizona State Parks and Trails and authorize the grant acceptance and all steps necessary to implement if awarded.  Vote: 7 - 0 Passed - Unanimously   9.COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action, or (ii) directing staff to conduct further research and report back to the Council.    Councilmember Spelich asked where the Town was at with regard to the street-naming policy. Ms. Goodwin said that the policy was adopted as one piece of the package broken out last year. She said that she would send him a copy of the policy. Councilmember Spelich said that it has been over a year, and he would like to move forward with an honorary street naming for Dr. C.T. Wright. He said that he would take care of any fees incurred.   10.ADJOURNMENT    MOVED BY Councilmember David Spelich, SECONDED BY Councilmember Sharron Grzybowski to adjourn.  Vote: 7 - 0 Passed - Unanimously    The Regular Meeting of the Fountain Hills Town Council held January 4, 2022, adjourned at 6:33 p.m.     TOWN OF FOUNTAIN HILLS ____________________________ Ginny Dickey, Mayor ATTEST AND PREPARED BY: ______________________________ Elizabeth A. Klein, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 4th day of January, 2022. I further certify that the meeting was duly called and that a quorum was present. DATED this 18th day of January, 2022. _________________________________ Elizabeth A. Klein, Town Clerk Town Council Regular Meeting of January 4, 2022 7 of 8 ITEM 7. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Consent                  Submitting Department: Public Works Prepared by: David Janover, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Resolution 2022-03, abandoning the 20' Public Utility and Drainage Easement along the north and east side of 16330 E Inca Avenue (Application A21-00005) Staff Summary (Background) This is a proposal to abandon the pre-incorporation 20' Public Utility and Drainage Easement along the northern and eastern property lines of Plat 203, Block 10, Lot 7 (16330 E Inca Avenue).  Ms. Karen Kadar, the owner of the property, plans to construct a new home on this vacant parcel with a retaining wall that encroaches into the existing easement.  Staff has reviewed the site to determine the potential on-site drainage issues in addition to the Town's general  interest in the easement.  There is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that the owner of the lot is required to pass the developed flows generated by the upstream lots across their property.  All public utilities have approved the abandonment of this easement.  Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends adoption of Resolution 2022-03. SUGGESTED MOTION MOVE to adopt Resolution 2022-03. Attachments Vicinity Map  Aerial Photo Map  Exhibit A: Survey  Res 2022-03  Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 01/11/2022 04:00 PM Finance Director David Pock 01/11/2022 04:45 PM Town Attorney Aaron D. Arnson 01/12/2022 11:24 AM Town Manager Elizabeth A. Klein 01/12/2022 03:16 PM Form Started By: David Janover Started On: 12/27/2021 07:42 AM Final Approval Date: 01/12/2022  BEELI N E H W Y SHEA BLVDPALISADES BLVDSAGUARO BLVD SAGUARO BLVDPALI S A D E S B L V D PALISA D E S B L V D S A G U A R O B L V DFOUNTAIN HILLS BLVDMcDOWEL L M O U N T A I N R D FOUNTAIN HILLS BLVDSUNRIDGE DREL L A G O B L V D AVE N U E O F T H E FOU N T A I N S PANORAMA DRFIREROCK COUNTRYCLUB DRCRESTVIEW DRSIERR A M A D R E GRANDE B L V DGOL D EN E AG L E B L V D EAGLE R IDGE DR E AG L E R I DG E D R VICINITY MAP TOWN OF FOUNTAIN HILLS NORTH SCALE: 1" = 3500'All that i s A r i z o n aFOU N T A IN HI L LSTOWN OFINC. 1989TOWN HALL DEVELOPMENT SERVICES DEPARTMENT SCOTTSDALE McDOWELL MOUNTAIN PARK FORT McDOWELL YAVAPAI NATIONSALT RIVER PIMA MARICOPA INDIAN COMMUNITY TOWN BOUNDARY SCOTTSDALE 16330 E INCA AVE A21-000005 DEVELOPMENT SERVICESAll that is Ari zo n a F O UNTAIN HILLST O W N OF INC. 1989INCA AVEZONING: R1-18LOT 7LEGEND:PHOTO MAP2020 AERIALLOT 12LOT 6LOT 8A21-000005ABANDON 20'P.U.E. & D.E.PARCEL "G"PARCEL "G" RESOLUTION NO. 2022-03 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN THE PRE-INCORPORATION 20' PUBLIC UTILITY AND DRAINAGE EASEMENT ALONG THE NORTHERN AND EASTERN PROPERTY LINES OF PLAT 203, BLOCK 10, LOT 7 (16330 E INCA AVENUE) FOUNTAIN HILLS, ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 149 OF MAPS, PAGE 29 RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. ENACTMENTS: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That the certain public utility and drainage easement, located at the northern and eastern property lines of Plat 203, Block 10, Lot 7 (16330 E Inca Avenue) Fountain Hills, as recorded the Office of the County Recorder of Maricopa County, Arizona, Book 149 of Maps, Page 29, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills this 18th day of January, 2022. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dickey, Mayor Elizabeth A. Klein, Town Clerk RESOLUTION NO. 2022-03 PAGE 2 REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arson, Town Attorney ITEM 7. C. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Consent                  Submitting Department: Community Services Prepared by: Linda Ayres, Recreation Manager Staff Contact Information: Rachael Goodwin, Community Services Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: Consideration of approving a Special Event Liquor License application for the Fountain Hills Veterans Memorial for a beer garden in conjunction with the Irish Fountain Fest on March 12, 2022 Staff Summary (Background) The purpose of this item is to obtain the Council's approval regarding the Special Event Liquor License application submitted by Sam Coffee, representing the Fountain Hills Veterans Memorial, Inc. for submission to the Arizona Department of Liquor. The applicant and Fountain Hills Veterans Memorial, Inc. are keenly aware that the final issuance of a liquor license is contingent upon the state, county, and local ordinances and guidelines as it relates to public health and the COVID-19 pandemic. All special event liquor license applicants are required to submit an application and pay a $25 fee for processing.  Once the fee is paid and the application is reviewed by Town staff, the application is forwarded to the Town Council for its review and consideration. After the application is approved by Town Council, the applicant will bring the signed paperwork to the Arizona Department of Liquor, and receive a physical license to be displayed for the duration of the event. The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of the application as submitted.   Related Ordinance, Policy or Guiding Principle A.R.S. §4-203.02; 4-244; 4-261 and R19-1-228, R19-1-235, and R19-1-309 Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A  Staff Recommendation(s) Staff recommends approval. SUGGESTED MOTION MOVE to to approve the Special Event Liquor License Attachments G:\Special Events\Liquor Apps\2022  Form Review Inbox Reviewed By Date Community Services Director Rachael Goodwin 01/10/2022 02:54 PM Finance Director David Pock 01/10/2022 03:24 PM Town Attorney Aaron D. Arnson 01/10/2022 03:32 PM Town Manager Grady E. Miller 01/10/2022 04:37 PM Form Started By: Linda Ayres Started On: 01/05/2022 11:50 AM Final Approval Date: 01/10/2022  ITEM 8. A. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda Submitting Department: Development Services Prepared by: John Wesley, Development Services Director Staff Contact Information: John Wesley, Development Services Director Request to Town Council Regular Meeting (Agenda Language):  PUBLIC HEARING, CONSIDERATION AND POSSIBLE ACTION: Regarding Ordinance 21-17, amending Chapter 10, Single-Family Residential Zoning Districts, Section 10.04, General Provisions, to add design standards for single-family dwellings. Staff Summary (Background) On several occasions over the last few months staff has received building permit plans for single-family homes that look a lot like duplexes.  These homes give the appearance of a duplex from the street and could very easily be modified to turn them into a duplex.  Because they met all the technical requirements of the zoning ordinance and building codes as single-family dwellings, staff had to approve the applications.  Because the property is zoned for single-family uses they could not legally be converted to a duplex use, but it could be very tempting to do so without proper permits.  Regardless of the actual use, the buildings give an appearance as a duplex in the neighborhood which could negatively impact other properties in the area. In one case, the neighbors in the area became aware of the design and were significantly concerned about the issues listed above.  They were concerned about how the dwelling would actually be used and that homes could be built on other vacant lots in the area that would also look like duplexes instead of single-family homes.  They brought their concerns to staff and staff agreed to look at possible ordinance amendments to address the concerns. Staff and the Council have recently been supportive of allowing second kitchens in single-family homes to accommodate a variety of living styles including "mother-in-law" quarters, and guest houses.  This brings with it, however, the opportunity for abuse to convert a home to a duplex and/or take advantage of vacation rental allowances. The Fountain Hills General Plan 2020 has three goals with related policies that support the need to protect and maintain existing neighborhoods.  These statements are:  Thriving Neighborhoods Goals and Policies Goal 1:  Continue to develop and maintain thriving neighborhoods. Policy 2:  Protect existing neighborhoods from incompatible development that does not support the character of that area. support the character of that area. Goal 2:  Support a housing strategy that encourages a broad range of quality housing types to address current and future housing needs and to support long-term vitality. Policy 6:  Support quality residential development that meets Town housing needs, promotes vitality of established neighborhoods, and enhances the quality of life in Fountain Hills. Policy 7:  Provide various regulatory and financial incentives to encourage well designed housing, special needs housing, and housing affordable to households of different income levels. Goal 3:  Maintain the quality of existing neighborhoods. Policy 1:  Protect established single-family residential neighborhoods from the transition, intensification, and encroachment of uses that detract and/or change the character of the residential neighborhood.    Given the concerns, staff investigated how cities and towns define single-family dwellings and looked for existing single-family residential design standards that could be put in place to help reduce the opportunity to design and build a home that looks like a duplex on the outside and is easily converted to one on the inside.  In review of definitions, staff did not find any definitions used by other communities that are significantly different from our current definition.  Regarding design standards, staff did not find any that address the issue at hand.  The ones we could find were directed to ensure a high-quality design aesthetic, particularly along a street, not to making sure a single-family home did not look like or function like a duplex. The primary exterior features of a dwelling that can make it look like something other than a single-family home are the number and placement of garage doors, the number and placement of "front" doors to the home, and if the two sides of the front of the home are mirror images of each other.  Staff has addressed these concerns in the design standards by including provisions to allow no more than one two-car wide garage door or one front door to face the street in front of the property and encouraging that mirror images not be used.  Sections 10.04 B. 1 , 2, and 3 addresses these concerns.  Section 10.04 B. 1 addresses garage design. If two or more 2-car-wide garages are proposed, only one can directly face the front street.  All others will need to be located to not be directly visible from the front street thus reducing both the "garage-scape" appearance along the street and the possible perception of a duplex design. Section 10.04 B. 2 addresses the front door concern.  It is certainly possible for homes to have more than one entry along the front of the home, particularly for homes with front casitas or guest quarters.  To still allow this, but reduce the possible appearance as being a duplex with two equal front doors, this section requires at least one of the doors to be located so it is not immediately visible from the front street. Section 10.04 B. 3 states "the front facade of the dwelling should not include mirror images of each half of the building."  Using the word "should" instead of "must" expresses the intent in context of the rest of the section while still allowing the mirror design if it is not contributing to a duplex appearance. The primary concerns on the interior of the building are allowing more than one full-size kitchen and ensuring the interior functions as one dwelling; does not have segments that can be totally walled off from the remainder of the dwelling.  Sections 10.04 B. 4 and 5 address these concerns.  Section 10.04 B. 4 provides a limitation on the size of secondary kitchens to keep there from being two full-sized kitchens.  While there could be some ambiguity in which countertops are really part of the kitchen, we believe it will be clear in most cases and staff can work with an applicant in a given situation to make that determination.  Staff is open to adjustment to the allowance for the amount of secondary food preparation areas.  Staff suggested 50% and the Planning and Zoning Commission has kept that number. Section 10.04 B. 5 addresses the concern of the floor plan being one that is easily modified so that interior walls separate the interior into two separately functioning dwelling units.  While this would not be legal in a single-family district anyway, this adds extra emphasis to review the design for features that make it possible. Section 10.04 C adds a comprehensive approach to determining if a proposed dwelling should be considered a single-family home and allows staff to not approve a permit for a home if it does not comply with these requirements.  If a dwelling is designed to with more than one "distinct" living area, it cannot be approved if the design includes at least six of the following eight items:  Bedroom(s)1. 3/4 or larger bathroom(s)2. Laundry room3. Kitchen or area for food preparation4. Separate water heater5. Separate, direct access from the front side of the property or the garage 6. Separate HVAC system with thermostats7. Electrical service from subpanels are aligned with the distinct living areas of the dwelling.8. Section 10.04 C also contains to exceptions to the basic rule.  One is for approved guest houses which are accessory units and would not be considered under these provisions, and the other is for "in-law" suites in a home when those suites are less than 30% of the size of the dwelling.   Related Ordinance, Policy or Guiding Principle General Plan 2020 Thriving Neighborhoods Goals 1 and 3 Zoning Ordinance Section 1.12 definitions of dwellings Zoning Ordinance Chapter 5, General Provisions Zoning Ordinance Chapter 10, Single-family Residential Districts Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) The Planning and Zoning Commission reviewed this proposed ordinance at two meetings, September 8 and December 13, 2021.  Based on their review several modifications were made to the draft ordinance.  A member of the public provided comments and support for the proposed amendment.  The Planning and Zoning Commission voted unanimously at their December 13 meeting to recommend approval of the ordinance. Staff Recommendation(s) Cities and towns have generally been reluctant to place significant design standards on single-family Cities and towns have generally been reluctant to place significant design standards on single-family homes.  With changing markets and design ideas, there is a need to take steps as necessary, however, to ensure to the degree we can that homes built in single-residence neighborhoods will maintain the standards of those neighborhoods. Staff believes the standards being proposed provide the balance between allowing freedom in design of single-family homes while giving some additional standards and tools for staff to use in review of plans.  Staff supports the recommendation for approval of this text amendment. SUGGESTED MOTION Motion to approve Ordinance #21-17. Attachments Ord 21-17  Example Plans  Form Review Inbox Reviewed By Date Development Services Director (Originator)John Wesley 12/29/2021 04:02 PM Form Started By: John Wesley Started On: 12/20/2021 03:41 PM Final Approval Date: 12/29/2021  ORDINANCE NO. 21-17 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS ZONING ORDINANCE, CHAPTER 10, SINGLE-FAMILY RESIDENTIAL DISTRICTS: R1-190, R1-43, R1-35, R1-35H, R1-18, R1-10, R1-10A, R1-8, R1- 8A, R1-6, R1-6A, MODIFYING SECTION 10.04, GENERAL PROVISIONS BY ADDING DESIGN STANDARDS FOR SINGLE-FAMILY DWELLINGS RECITALS: WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”) adopted Ordinance No. 93-22 on November 18, 1993, which adopted the Zoning Ordinance for the Town of Fountain Hills (the “Zoning Ordinance”); and WHEREAS, the Town Council desires to amend Chapter 10, Single-family Residential Districts, Section 10.04, General Provisions by adding specific requirements for the design of single-family dwellings; and WHEREAS, the Town Council desires to implement the goals and policies of the Fountain Hills General Plan 2020 with regards to protecting existing neighborhoods; and WHEREAS, in accordance with the Zoning Ordinance and pursuant to ARIZ. REV. STAT. § 9- 462.04, public hearings regarding this ordinance were advertised in the October 20th and 27th and November 3rd, 2021, and the December 29th, 2021 and January 5th, 2022 editions of the Fountain Hills Times; and WHEREAS, public hearings were held by the Fountain Hills Planning & Zoning Commission on November 8, and December 13, 2021, and by the Town Council on January 18, 2022. WHEREAS, in accordance with Article II, Sections 1 and 2, Constitution of Arizona, and the laws of the State of Arizona, the Town Council has considered the individual property rights and personal liberties of the residents of the Town and the probable impact of the proposed ordinance on the cost to construct housing for sale or rent before adopting this ordinance. ENACTMENTS: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Zoning Ordinance, Chapter 10, Single-family Residential Districts: R1-190, R1- 43, R1-35, R1-35H, R1-18, R1-10, R1-10A, R1-8, R1-8A, R1-6, R1-6A, Section 10.04, General Provisions, is hereby amended to add the following definition: A. The General Provisions in Chapter 5 herein shall apply. ORDINANCE NO. 21-17 PAGE 2 B. IN ORDER TO ENSURE THAT HOMES BEING BUILT IN SINGLE-FAMILY ZONED NEIGHBORHOODS QUALIFY TO BE CONSIDERED SINGLE-FAMILY DWELLINGS, THE FOLLOWING PROVISIONS SHALL APPLY. 1. GARAGE DESIGN AND ORIENTATION. a. 3-CAR-WIDE GARAGES. WHERE A THREE-CAR-WIDE GARAGE IS UTILIZED, AT LEAST ONE (1) GARAGE DOOR MUST BE OFFSET FROM THE OTHER TWO (2) BY A DISTANCE OF AT LEAST TWO (2) FEET AND SET AT LEAST TWO (2) FEET IN FRONT OF OR BEHIND THE PLANE OF THE OTHER TWO (2) GARAGE DOORS. b. 4-CAR OR MORE GARAGES. WHERE GARAGE SPACE IS PROVIDED THAT HAS FOUR OR MORE VEHICLE PARKING SPACES, NO MORE THAN ONE (1), TWO-CAR-WIDE GARAGE DOOR MAY BE PLACED SO AS TO BE ORIENTED TO THE FRONT STREET. EXCEPT AS PROVIDED ABOVE FOR A THREE-CAR-WIDE GARAGE, ALL OTHER GARAGE DOORS MUST BE ORIENTED SO AS TO NOT BE DIRECTLY VISIBLE FROM THE FRONT STREET. 2. FRONT ENTRY. NO MORE THAN ONE RECOGNIZED ACCESS TO THE HOME IS ALLOWED ALONG THE FRONT STREET. IF ADDITIONAL ENTRIES ARE PROVIDED THEY MUST BE DESIGNED AND LOCATED SO AS TO NOT BE VISIBLE FROM THE FRONT STREET, WHILE STILL PROVIDING SAFE ACCESS TO THE HOME. 3. THE FRONT FAÇADE OF THE DWELLING SHOULD NOT INCLUDE MIRROR IMAGES OF EACH HALF OF THE BUILDING. 4. KITCHENS. IF A DWELLING UNIT INCLUDES MORE THAN ONE AREA INDOORS FOR THE PREPARATION OF FOOD (A KITCHEN), ONE KITCHEN MUST BE DESIGNATED ON THE BUILDING PLANS AS THE PRIMARY KITCHEN AND THE TOTAL COUNTERTOP AREA, INCLUDING ISLANDS, DEVOTED TO OTHER INDOOR AREA(S) FOR PREPARATION OF FOOD CAN BE NO MORE THAN HALF THE SQUARE FOOTAGE OF COUNTERTOP AREA IN THE DESIGNATED PRIMARY KITCHEN. 5. FLOOR PLAN, EXCEPT AS ALLOWED FOR GUEST HOUSES. ALL CONDITIONED SPACE WITHIN THE DWELLING MUST BE FULLY ACCESSIBLE FROM ALL OTHER AREAS WITHIN THE DWELLING WITHOUT HAVING TO GO OUTSIDE. NO FIRE RATED WALLS CAN SEPARATE ONE PART OF THE DWELLING FROM ANOTHER. C. EXCEPT AS ALLOWED FOR GUEST HOUSES, A PLAN FOR A SINGLE-FAMILY DWELLING SHALL NOT BE APPROVED AS A SINGLE-FAMILY DWELLING IF IT IS DESIGNED WITH MORE THAN ONE DISTINCT LIVING AREA WHEN EACH AREA CONTAINS AT LEAST FIVE OF THE FOLLOWING: ORDINANCE NO. 21-17 PAGE 3 1. BEDROOM(S) 2. ¾ OR LARGER BATHROOM(S) 3. LAUNDRY ROOM 4. KITCHEN OR AREA FOR FOOD PREPARATION 5. SEPARATE WATER HEATER 6. SEPARATE, DIRECT ACCESS FROM a. THE FRONT SIDE OF THE PROPERTY, OR b. THE GARAGE 7. SEPARATE HVAC SYSTEM WITH THERMOSTATS 8. ELECTRICAL SERVICE FROM SUBPANELS ARE ALIGNED WITH THE DISTINCT LIVING AREAS OF THE DWELLING SECTION 3. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, this 18th day of January, 2022. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginny Dicky, Mayor Elizabeth A. Klein, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Aaron D. Arnson, Town Attorney ITEM 8. B. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda                  Submitting Department: Administration Prepared by: Grady E. Miller, Town Manager Staff Contact Information: Grady E. Miller, Town Manager Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION AND POSSIBLE ACTION: to Adopt the 2022 Strategic Plan. Staff Summary (Background) The Strategic Plan is a major policy document that provides guidance to the Town Council, Town Manager, and department directors on moving the organization towards accomplishing strategic priorities for the Town of Fountain Hills. The Strategic Plan helps justify actions and the use of budget resources to implement tasks and strategic priorities contained in the policy document.   For several months, the Strategic Planning Advisory Commission (SPAC) has been in the process of identifying and proposing strategic priorities and supporting tasks for the major update of the town's Strategic Plan.  According to the charge of SPAC, the Strategic Plan undergoes a major update every ten years and a minor update every five years.  The Town Council approved the current Strategic Plan in 2017 which consisted of a minor update.   At the Town Council meeting on December 7, 2021, SPAC Chair John Craft gave a presentation of the proposed strategic priorities and supporting tasks to the Town Council.  The intent of the presentation was to obtain feedback and buy-in to the proposed strategic priorities and associated tasks to ensure that they are "in sync" with the Town Council prior to bringing the entire completed Proposed Strategic Plan and Report for possible action at a future Town Council.  After making adjustments to the proposed Strategic Plan, SPAC Chair John Craft will be presenting the plan for Council consideration and possible action at the Town Council meeting on January 18, 2022.   Related Ordinance, Policy or Guiding Principle The charge and mission of the Strategic Planning Advisory Commission is to develop, oversee, report, and update on the Town of Fountain Hills' Strategic Plan.     Risk Analysis The Strategic Plan provides policy guidance and direction to the Town Council and organization on major priorities for the Town of Fountain Hills.  Not having an updated Strategic Plan in place will negatively impact the organization.    Recommendation(s) by Board(s) or Commission(s) The Strategic Planning Advisory Commission recommends approval of the 2022 Strategic Plan. Staff Recommendation(s) Staff recommends approval of the 2022 Strategic Plan. SUGGESTED MOTION MOVE to Adopt the 2022 Strategic Plan. Attachments Strategic Plan Presentation  2022 Strategic Plan Summary  2022 Strategic Plan Document  Form Review Inbox Reviewed By Date Finance Director David Pock 01/10/2022 12:01 PM Town Attorney Aaron D. Arnson 01/10/2022 12:50 PM Town Manager (Originator)Grady E. Miller 01/10/2022 03:41 PM Form Started By: Grady E. Miller Started On: 01/04/2022 09:47 AM Final Approval Date: 01/10/2022  TO WN O F F O UNTAIN H ILLS WWW.FH.AZ.GOV Strategic Plan 2022 Strategic Planning Advisory Commission (SPAC) January 2022 TO WN O F F O UNTAIN H ILLS WWW.FH.AZ.GOV Guiding Principles Manageable Measurable Impactful WWW.FH.AZ.GOV PLANNING ACKNOWLEDGEMENTS ➢Town has limited resources ➢Economic seasonality ➢Strong, talented volunteer base ➢Revenue variability ➢Limited residential growth ➢Unmatched natural beauty WWW.FH.AZ.GOV COMMUNITY & STAKEHOLDER INPUT The Strategic Planning Advisory Commission’s Approach: •Engaged local business, civic, education and government leaders for inputs, observations and experiences. •Collaborated with Vision Fountain Hills to survey over 900 local residents. •Assessed the impact of the 2017 strategic plan •Reviewed developing strategic plans of the Town (i.e., General Plan –Parks & Rec) WWW.FH.AZ.GOV VISION FOUNTAIN HILLS -Survey Results* Respondents’ Primary Community Interests: •Business Development •Technology Services •Town’s Condition •Environment •Town Finances •Safety * Reflecting highest levels of importance from 900 respondents WWW.FH.AZ.GOV TITLE ONE TITLE TWO TITLE THREE KEYNOTE THEMES IN THE PLAN’S DEVELOPMENT Collaborative Partnering Transparency & Ownership Stewardship of Local Environment WWW.FH.AZ.GOV PROPOSED STRATEGIC PRIORITIES -2022 *Targeted collaborative economic development *Promote the long-term financial sustainability of Town infrastructure, environmental and social resources *Improve public health, well-being, and safety of our Town *Maintain current infrastructure while preparing the Town for emerging trends that increase public safety and quality of life WWW.FH.AZ.GOV TARGETED COLLABORATIVE ECONOMIC DEVELOPMENT Signature Strategy #1 Retain existing businesses & attract new ones Supporting Tasks •Develop & promote an effective brand image that emphasizes FH livability, highly rated school district, healthfulness, and safety to prospective businesses and residents. •Develop industry-specific action plans for retaining existing businesses and recruiting new ones for the following sectors: health & wellness, professional services, and S.T.E.M. •Develop and maintain an economic development webpage and business metrics database as part of its existing Town website. •Streamline the business building permit process in high priority locations. Signature Strategy #2 Lead the formation of collaborative economic development groups Supporting Tasks •Coordinate meetings between FH Town Government, Chamber of Commerce, Ft McDowell Yavapai Nation. •Form a business professional advisory group WWW.FH.AZ.GOV PROMOTE LONG-TERM FINANCIAL SUSTAINABILITY OF TOWN INFRASTRUCTURE, ENVIRONMENTAL, AND SOCIAL RESOURCES Signature Strategy #1 Increase transparency and communication with the public regarding continuous monitoring and internal controls of town finances Supporting Tasks •Hold public meetings twice a year, separate from council meetings, to review the Town’s financial health. •Conduct a regularly occurring community survey in order to track satisfaction levels over time on the provision of Town servi ces Signature Strategy #2 Promote long-term financial health and stability of the Town as responsible and accountable stewards of the community’s fiscal resources Supporting Tasks •Research the potential advantages and disadvantages of enacting a biennial budget. •Produce and publish a 5-year financial plan that incorporates fiscally responsible revenue and expenditure forecasts. •Conduct a facilities reserve study that evaluates funding strategies for the repair or replacement of existing facilities and infrastructure. •The Town will establish a permanent role for an experienced grant researcher and writer. WWW.FH.AZ.GOV Promote Long-Term Financial Sustainability of Town Infrastructure, Environmental, and Social Resources (cont.) Signature Strategy #3 Review the provision of governmental services to identify opportunities for increased efficiency and economies of scale Supporting Tasks •Conduct a feasibility analysis of government services provided by the Town. •Promote staff efficiency by increasing the public’s access to self-service options. WWW.FH.AZ.GOV IMPROVE THE PUBLIC HEALTH, WELL-BEING, AND SAFETY OF OUR TOWN Signature Strategy #1 Enhance the natural and built environment of Fountain Hills Supporting Tasks •Promote, expand, and connect open space and recreational facilities to create safe opportunities for physical activities. •Work directly with local environmental organizations to guide and synchronize their efforts in strengthening our community’s connection with its natural surroundings. •Incorporate public health, well-being, and safety in all FH governmental policies. •Create and publicize an environmental plan Signature Strategy #2 Make Fountain Hills a community focused on public health, well-being, and safety Supporting Tasks •Support the expansion of preventive health and wellness access within FH. •Create awareness of FH as a community focused on public health, well-being, and safety. MAINTAIN CURRENT INFRASTRUCTURE WHILE PREPARING OUR TOWN FOR EMERGING TRENDS THAT INCREASE PUBLIC SAFETY AND QUALITY OF LIFE Signature Strategy #1 •Develop an investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards. Supporting Task •Develop a detailed infrastructure condition report with a scoring mechanism for evaluating and reporting the functionality, appearance, and upkeep of the Town’s fixed assets. Signature Strategy #2 Support local broadband buildouts and deployment efforts while ensuring the preservation of conduit right of way for future technologies. Supporting Tasks •Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. •Enact and enforce codes and standards that utility poles and other structures that support 4G/5G and future telecommunications equipment are structurally sound, reliable, and resilient. MAINTAIN CURRENT INFRASTRUCTURE WHILE PREPARING OUR TOWN FOR EMERGING TRENDS THAT INCREASE PUBLIC SAFETY AND QUALITY OF LIFE (cont.) Signature Strategy #3 Increase ease and safety of multi-use aspects of Fountain Hills roads. Supporting Tasks •The FH Town Council Subcommittee on Pedestrian & Traffic Safety will identify roads where lack of a safe and interconnected sidewalk system increases risk to pedestrians and produce a plan and schedule to remedy. •Develop a comprehensive bicycle master plan in combination with dedicated citizen and organizational support. Signature Strategy #4 Partner with other government agencies and outside entities e.g., private companies, nonprofit organizations, and volunteer groups, to evaluate and report on the health of FH parks and its asset maintenance/management system. Supporting Task •Complete a park metric scoring analysis using a nationally recognized system to benchmark Town’s park system. TO WN O F F O UNTAIN H ILLS WWW.FH.AZ.GOV Questions ? 2022 STRATEGIC PLAN Collaborative Economic Financial Sustainability Public Health, Well-Being Maintain Infrastructure and Prepare Development and Safety for Emerging Trends SIGNATURE STRATEGIES AND SUPPORTING TASKS S1. Retain existing businesses and attract S1. Increase transparency and communication S1. Sustain our natural and built environment S1. Develop an investment plan & schedule to maintain new business with the public regarding town finances to ensure our health, well-being and safety streets, medians, buildings, and parks in our town T1. Develop and promote an T1. Hold public meetings 2X a year to review T1. Expand and connect open spaces with T1. Develop a detailed infrastructure condition report effective brand image the Town’s financial health recreational facilities T2. Action plans for recruiting T2. Conduct regular community satisfaction T2. Work directly with environmental organizations S2. Support local broadband strategic buildouts Health, professional and surveys to strengthen our connection with our natural STEM- related businesses surroundings T1. Make co-location of broadband a requirement T3. Establish an economic development S2. Promote L.T. financial health and stability T3. Incorporate health, well-being, and safety in all with existing infrastructure planning webpage and business metrics database FH government policies T2. Enact codes/standards that support 4G/5G and T4. Streamline the permitting process for high T1. Assess pros & cons of a two-year budget cycle T4. Create and publicize an environmental plan for FH future telecommunications equipment. priority locations T2. Produce and publish a five-year financial plan T3. Conduct a facilities reserve study S2. Make FH a community focused on health, well-being S3. Increase the ease and safety of our FH roads T4. Establish a permanent role for a grant writer and safety enabling sustainable mobility options S2. Lead the formation of collaborative S3. Identify opportunities for increased efficiency T1. Expand access to preventive health and wellness services T1. Conduct a needs assessment and plan for economic development groups and economies of scale in government services T2. Create external awareness ofFH as a community focused on addressing unsafe pedestrian walkways public health, well-being, and safety T1. Coordinate regular meetings on business T1. Conduct a feasibility analysis of government T2. Develop a comprehensive bicycle master plan and tourism opportunities with CofC and services provided by the town Ft. McDowell Yavapai Nation. T2. Increase the public’s access to self-service options T2. Form a business professional advisory group S4. Partner with relevant agencies and organizations utilizing retired business and gov’t. executives to evaluate on the health of our parks T1. Use a recognized scoring system to benchmark our local park system 1 Town of Fountains Hills Strategic Plan 2022 FOREWORD BY THE MAYOR 2 TABLE OF CONTENTS Section Page Foreword 1 Executive Summary 3 Strategic Plan 6 Appendix A Communication and Monitoring Plan 14 Appendix B S.W.O.T. Analysis for Fountain Hills 15 Appendix C Strategic Priorities Aligned with S.W.O.T. Analysis 18 Appendix D Fountain Hills Infrastructure 21 Attachments: Status of 2017 Strategic Plan Strategic Plan Quck Reference Chart 3 Executive Summary Overview The motto for the town of Fountain Hills is “All that is Arizona”. This is certainly an appropriate portrayal of a community that combines stunning natural beauty with a safe, up-scale, and in many ways, idyllic setting. In Fountain Hills, neighbors share a commitment to community that makes small town life so appealing, without losing big city advantages. The Town’s Strategic Planning Advisory Commission, consisting of seven volunteer citizens, sought to fashion a ten-year strategic plan that is aligned with the community’s priorities and expectations of principled and steady progress without putting at risk the things that make Fountain Hills such a special place to live. Strategic Plan Focus The Strategic Plan focuses on enhancing Fountain Hill's appeal as a small town in the orbit of a large urban environment by honoring traditional values, environmental uniqueness, stability, sustainability, and flexibility in preparing for the future. This is evident in Fountain Hill's Key Organizational Goals which aim to: improve public areas including infrastructure and Town facilities; enhance public safety and the overall quality of life, promote economic development, and ensure the Town’s financial stability. Guiding Principles The principles that guided the Commission through the creation of this plan included the understanding that the various tasks had to be manageable or attainable by the Town over a 10-year horizon. The progress by the Town in achieving success had to be measurable over time and lastly this Strategic Plan needed to be impactful and not merely a rehash of projects that the Town is already working towards. Planning Acknowledgements The Commission took into account realities that exist when planning for a small town. First, Fountain Hills has limited resources and undergoes an annual economic seasonality that creates revenue variability. The Town is blessed with a strong and talented volunteer base along with its unmatched natural beauty. Lastly, since the Town is essentially surrounded by land that is limited in its development potential, there is minimal expectations for residential growth. Community and Stakeholder Input In approaching the task of writing a strategic plan the Commission first sought to understand and give voice to the Fountain Hills citizens, local leaders, and historical 4 documents. The Commission did this by engaging local business, civic, education and government leaders for input, observations, and experiences. Next the Commission reviewed and assessed the ongoing impact of the Town’s 2015 strategic plan that was subsequently updated in 2017. Most importantly, the commission collaborated with the non-profit volunteer group named ‘Vision Fountain Hills’, to survey over 900 Fountain Hills residents on their thoughts and views of important past, and current issues. The results of the survey showed that respondents primary community interests were: ∑Business Development ∑Technology Services ∑Town’s Condition ∑The Environment ∑Town Finances ∑Safety Keynote Themes used in the Plan’s Development When developing the 2022 Fountain Hills ten-year Strategic Plan the Commission held to three important themes throughout the process. First was the emphasis on collaborative partnering. Wherever possible tasks were constructed in a way to allow collaboration and/or partnering between the Town Government and interested stakeholders. Second was the absolute need for transparency so that readers of the plan had confidence in the process used in developing relevant strategies and their effective implementation. Next the Commission assigned particular importance to identifying what entity has ownership of completing tasks. Third was their unwavering understanding that stewardship of our local environment was paramount and must be addressed specifically and consistently throughout the strategic plan. Strategic Priorities The four Strategic Priorities identified and expanded upon in this plan, represent the overriding areas of focus: ÿ Targeted Collaborative Economic Development ÿ Promote the Long-Term Financial Sustainability of Town Infrastructure, Environmental and Social Resources ÿ Improve Public Health, Well-Being, and Safety of our Town ÿ Maintain Current Infrastructure while Preparing the Town for Emerging Trends that Increase Public Safety and Quality of Life Strategic Plan Structure 5 Underneath the four Strategic Priorities (SP)there are 11 Signature Strategies (SS) and under the Signature Strategies there are 26 Supporting Tasks (ST). Thus, the structure of this plan is built to flow from a Strategic Priority to a Signature Strategy to a specific Supporting Task. In this way we can show bi-directionally, both how a Strategic Priority results in a set of Supporting Tasks and how a specific Supporting Task ties back to a larger Strategic Priority. Each Supporting Task is further delineated with an expected timeline to implementation (in years), estimated complexity (scale of 1-5 with 5 being most complex), and an annotation of the potential for collaboration (y/n) between the Town of Fountain Hills and a stakeholder or interested party. Moving Forward The success of The Town of Fountain Hills Strategic Plan 2022 depends on an effective communications (internal and external) plan and monitoring process that supports its implementation. Thus, the Strategic Planning Advisory Commission has included a Communication and Monitoring Plan, (located in the appendices) that lays out avenues of communication between the Mayor, City Council, Town Staff, and the Citizens of Fountain Hills concerning the implemention of this Plan. Strategic Planning Advisory Commission of Fountain Hills Commissioners: Chair:John Craft Vice Chair:Patrick Garman Chad Bernick, Gerard Bisceglia, Mary Edman Bernie Hoenle, Cynthia Magazine 6 TOWN OF FOUNTAIN HILLS STRATEGIC PLAN 2022 Strategic Priority (SP): Targeted Collaborative Economic Development Preamble: An essential element of a thriving community is its economy. Fountain Hills is a small, active community whose long-term sustainability requires an effective targeted economic development plan. Economic development has become a hotly debated topic and a much sought-after goal in towns across America. Industrial recruitment and reliance on outside funding are giving way to locally based finance and entrepreneurial activity. Fountain Hills needs to take advantage of its unique local resources and leadership to advance its own successful local economy in a way that continues to appeal to its residents and business community. Presently, the local chamber of commerce and the Town actively work to support new and existing business growth. The following strategies and their supporting tasks attempt to address the opportunity of establishing a more unified and focused business development effort. Our commission interviewed Town leadership, Chamber of Commerce, Fountain Hills Sanitary District and Fountain Hills Cultural and Civic Association. We noted a recurring theme that ‘strength-in-numbers’ was important when pursuing opportunities. Hence, this strategic priority focuses on the need for local collaboration. 1. Signature Strategy (SS) –Retain existing businesses and attract new ones. Rationale: Existing businesses are the foundation of any economic growth strategy. By building on what already exists, cities can support current businesses and create a strong foundation. Attracting new businesses is often most effective when the effort is tailored to the industries compatible with local economic, space, environmental, and demographic characteristics. A) Supporting Task (ST)– Develop and promote an effective brand image that emphasizes Fountain Hills’ livability, highly rated school district, healthfulness, and safety to prospective businesses and residents. Timeline: <3yrs Complexity: 2 Collaboration potential: Yes B) Supporting Task (ST)- Develop industry-specific action plans for retaining existing businesses and recruiting new ones for the following sectors: 1) Health and wellness, 2) Professional services, and 3) S.T.E.M. Timeline: <2yrs Complexity: 5 Collaboration potential: Yes 7 C) Supporting Task (ST)– Develop and maintain an economic development webpage and business metrics database as part of its existing Town website. Rationale: The creation of an economic development webpage would function as a one stop shop to help new and existing business owners with business startup, or expansion. This webpage would include a step-by-step guide to starting, or expanding a business in Fountain Hills, links to important contacts, forms, and resources from outside of the community; such as loan programs from the U.S. Small Business Administration or community development financial institutions or technical assistance from a regional small business development center such as the Maricopa Small Business Development Center as well as the BizHub incubator. A business metrics database would track the overall business health of the community and monitor the effectiveness of economic development initiatives. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes D) Supporting Task (ST)– Streamline the building permitting process in high priority locations. Rationale:Review existing permit and approval processes and give businesses investing in downtown and other priority infill locations an expedited permit process to shorten the timeline and reduce development costs. Timeline: <2yrs Complexity: 5 Collaboration potential: Yes 2. Signature Strategy (SS)– Lead the formation of collaborative economic development groups.Rationale: The Commission believes that synergy can be achieved if like-minded groups collaborate to strengthen our economic progress. The groups can draw members from municipal governments, regional economic development organizations, nonprofit organizations seeking to help communities, and other stakeholders. A) Supporting Task (ST)– Coordinate meetings between the Fountain Hills Town Government, Fountain Hills Chamber of Commerce, and Ft. McDowell Yavapai Nation. Rationale:The meetings will occur semi-annually to discuss the local expansion of business and tourism opportunities. Each party brings unique skills, contacts, and compatible goals to not only recruit business relocation to this area but also support their transition and long-term success. Timeline: <3yrs Complexity: 3 Collaboration potential: Yes B) Supporting Task (ST)– Form a business professional advisory group. Rationale:Ongoing collaboration between the public and private sectors is an important component of economic development. To encourage collaboration, form a business professional advisory group with volunteers from the public and private sectors to discuss how the town could better facilitate economic development. Volunteers from the community could include property owners, developers, school system representatives, and retired governmental or business executives with particular experience in health, professional, and technical services. 8 Timeline: <1yrs Complexity: 2 Collaboration potential: Yes Strategic Priority (SP): Promote the Long-Term Financial Sustainability of Town infrastructure, Environmental and Social Resources Preamble: The Commission recommends the following five guiding principles for fiduciary responsibility that should be embraced by the Town of Fountain Hills: 1) Live within your means 2) Employ cost recovery when setting fees for "individualized" services 3) Use reserves only for one-time expenditures or temporary stop-gap measures 4) Study contracting out services before attempting to do in-house. 5) Emphasize transparency. 1. Signature Strategy (SS) –Increase transparency and communication with the public regarding continuous monitoring and internal controls of Town finances.Rationale: Transparency leads to trust and trust leads to a community that is confident in providing resources to the Town government to solve short and long term public issues on their behalf. A) Supporting Task (ST) -Hold public meetings twice a year, separate from council meetings, to review the Town’s financial health with the public. Timeline: <1yrs Complexity: 2 Collaboration potential: N/A B) Supporting Task (ST) –Conduct a regularly occurring community survey in order to track satisfaction levels over time on the provision of Town services. Timeline: <2yrs Complexity: 2 Collaboration potential: Yes 2. Signature Strategy (SS) –Promote the long-term financial health and stability of the Town as responsible and accountable stewards of the community’s fiscal resources. Rationale:The annual budget serves as the Town’s financial plan. The budget is a policy document that provides direction and priorities for the resources needed to deliver community services. A) Supporting Task (ST) –Research the potential advantages and disadvantages of enacting a biennial budget. Timeline: <3yrs Complexity: 3 Collaboration potential: N/A B) Supporting Task (ST) -Produce and publish a five-year financial plan that incorporates fiscally responsible revenue and expenditure forecasts. 9 Timeline: <2yrs Complexity: 3 Collaboration potential: N/A C) Supporting Task (ST) -Conduct a Facilities Reserve Study that evaluates funding strategies for the repair and/or replacement of existing facilities and infrastructure. Timeline: <3yrs Complexity: 3 Collaboration potential: N/A D) Supporting Task (ST) –The Town will establish a permanent role for an experienced grant researcher and writer. Timeline: <2yrs Complexity: 2 Collaboration potential: N/A 3. Signature Strategy (SS) –Review the provision of governmental services to identify opportunities for increased efficiency and economies of scale.Rationale:Balancing the Town’s use of government provided services and contracted services promotes both stability and flexibility. A) Supporting Task (ST) -Conduct a feasibility analysis of government services provided by the Town. Timeline: <2yrs Complexity: 4 Collaboration potential: N/A B) Supporting Task (ST) -Promote staff efficiency by increasing the public’s access to self-service options. Examples include kiosks and online services that improve organization, accommodation, payment options, accessibility, and security. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes ____________________________ 10 Strategic Priority (SP): Improve the Public Health, Well-Being, and Safety of our Town Preamble: We focused on identifying Signature Strategies and Supportive Tasks we thought were most likely to help Fountain Hills leaders realize the goal of improving the public health, well-being, and safety of our community. In doing so, we took into consideration: the Town’s economic realities; community input from a variety of sources; the timeline covered by the new strategic plan; relevant trends and future projections; and the need for tasks that are manageable, attainable and measurable. 1. Signature Strategy (SS) -Enhance the natural and built environment of Fountain Hills to improve the public health, well-being, and safety of the community.Rationale: While this strategy is broad in scope, it can be easily supported by a number of specific, high priority tasks that fit within the Town’s current constraints regarding both human and financial resources. A) Supporting Task (ST)- Promote, expand, and connect open space and recreational facilities to create safe opportunities for physical activities. Timeline: <3yrs Complexity: 3 Collaboration potential: Yes B) Supporting Task (ST)- Work directly with local environmental organizations to guide and synchronize their efforts in strengthening our community’s connection with its natural surroundings. Timeline: <3yrs Complexity: 3 Collaboration potential: Yes C) Supporting Task (ST)- Incorporate public health, well-being, and safety in all Fountain Hills Government policies. Timeline: <1yrs to review current policies, then ongoing for any policy changes or new policies. Complexity: 2 Collaboration potential: N/A D) Supporting Task (ST)- Create and publicize an Environmental Plan for Fountain Hills. Timeline: <1yrs Complexity: 4 Collaboration potential: Yes 11 2. Signature Strategy (SS) -Make Fountain Hills a community focused on public health, well-being, and safety.Rationale:While this strategy is broad in scope, it can be easily supported by specific, high priority tasks that fit within the Town’s current constraints regarding both human and financial resources. A) Supporting Task (ST)- Support the expansion of preventive health and wellness access within the Fountain Hills community. Timeline: <1yrs to assess, then ongoing as opportunities are addressed. Complexity: 2 Collaboration potential: Yes B) Supporting Task (ST)- Create awareness of Fountain Hills as a community focused on public health, well-being, and safety. Timeline: <3yrs Complexity: 3 Collaboration potential: Yes ____________________________ 12 Strategic Priority (SP): Maintain Current Infrastructure while Preparing the Town for Emerging Trends that Increase Public Safety and Quality of Life Preamble: Fountain Hills infrastructure plays a vital role in the quality of life for our citizens and we must maintain and prepare it for the future. Fountain Hills infrastructure must be capable of supporting our town’s economy, while holding public safety and quality of life as priorities. There are generally many categories of infrastructure to consider, but focusing solely on Fountain Hills, we identified four that are of particular interest to our town’s residents and elected leadership. This iteration of the Fountain Hills strategic plan will deal with Broadband, Public Parks, Roads infrastructure areas. 1. Signature Strategy (SS) –Develop an investment plan and schedule to maintain/bring FH’s streets, medians, buildings, and parks to established standards. Rationale:Infrastructure planning, funding, and execution information should be available, clearly articulated, and transparently handled by Fountain Hills public agencies. A) Supporting Task (ST) -Develop a detailed Infrastructure Condition Report with a scoring mechanism for evaluating and reporting the functionality, appearance, and upkeep of the Town’s fixed assets. The report will be reviewed by the Town Council, and available to Town Citizens. Timeline: <3yrs Complexity: 5 Collaboration potential: N/A 2. Signature Strategy (SS) –Support local Broadband strategic buildouts and deployment efforts while ensuring the preservation of conduit and right of way for future technologies.Rationale:Broadband, a generic term for high-speed internet access, enables students of all ages to learn online and businesses to reach customers and co- workers; facilitates electronic and verbal communications; provides access to healthcare and job openings; and can be the deciding factor of where a company chooses to expand. A) Supporting Task (ST) –Make co-location of broadband a requirement with existing infrastructure planning as a condition of permit use or where public funding is provided. This includes above-ground infrastructure and the codification of “dig once” policies where service providers install broadband conduit as other infrastructure is installed. Timeline: <2yrs Complexity: 3 Collaboration potential: N/A 13 B) Supporting Task (ST)- Enact and enforce codes and standards to ensure that utility poles and other structures that support 4G/5G and future telecommunications equipment are structurally sound, reliable, and resilient. Timeline: <3yrs Complexity: 4 Collaboration potential: N/A 3. Signature Strategy (SS) –Increase the ease and safety of multi-use aspects of Fountain Hills roads.Rationale:A forward looking road strategy is essential to everyday living in Fountain Hills, providing access to jobs, schools, shopping, healthcare, wellness, and other services while enabling sustainable mobility options such as pedestrian and biking access. A) Supporting Task (ST) -The Fountain Hills Town Council Subcommittee on Pedestrian and Traffic Safety will identify roads where lack of a safe and interconnected sidewalk system increases risk to pedestrians and produce a plan and schedule to remedy. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes B) Supporting Task (ST) -Develop a comprehensive bicycle master plan, in combination with dedicated citizen and organizational support. A successful plan will focus on developing a seamless cycling network that emphasizes short trip distances, multi-modal trips, and is complemented by encouragement, education, and enforcement programs to increase usage. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes 4. Signature Strategy (SS) –Partner with other government agencies and outside entities e.g. private companies, nonprofit organizations, and volunteer groups, to evaluate and report on the health of the Fountain Hills parks and its asset maintenance/management system.Rationale:Parks support economic prosperity and build thriving, healthy, resilient communities. Besides providing recreational opportunities and green space for all ages, parks provide a suite of ancillary benefits such as higher property values, protection, and improvements to drinking water sources, fewer urban heat islands, and stormwater management. A) Supporting Task (ST) –Complete a park metric scoring analysis using a nationally recognized system to benchmark the Town’s park system. Timeline: <2yrs Complexity: 3 Collaboration potential: Yes ____________________ 14 APPENDIX A COMMUNICATION AND MONITORING PLAN Preamble: This strategic plan is meant to be a working document. It is only as good as the efforts of the people who created it, the people who approved it, and ultimately, the people who are tasked with implementation. Upon approval of the 2021 Strategic Plan by the Mayor and Town Council, the Strategic Planning Advisory Commission (SPAC) will focus its efforts in support of informing the community, working with the Town’s governmental staff, and monitoring its incremental enactment. Communication 1. Strategy - Establish collaborative communication channels by creating strong working relationships with the Town Council, Town staff, and Town citizens. A) Task - No later than first quarter 2022, SPAC will appoint one of its members to become its Communications Liaison. The Communications Liaison will work with the Town Staff and local media to keep the community updated on matters concerning the plan’s implementation and progress. B) Task - A copy of the 2021 Five-Year Strategic Plan for the Town of Fountain Hills will be placed on the Town’s website -www.fh.az.gov. C) Task - SPAC will support outreach to the general community through FHTimes articles and interaction with local citizen groups and organizations as needed. Monitoring 2. Strategy - SPAC will remain directly involved in monitoring the Town’s implementation efforts and their impact on the strategic priorities. A) Task - SPAC will hold implementation meetings with the Town Manager and Town Government Department Heads each quarter. The purpose of those meetings is to monitor progress on elements of the strategic plan and to provide time for discussion by attendees. B) Task - The Town Council will receive a written summary of topics covered during each meeting attended by the Town Staff and SPAC. C) Task - SPAC will develop a Scorecard for documenting both progress and issues related to the implementation of the Tasks in the 2022 Strategic Plan. The Scorecard will be updated twice a year. The Scorecard will be posted on the Town’s website. 15 APPENDIX B S.W.O.T. ANALYSIS for FOUNTAIN HILLS Strengths ∑Upscale community image ∑Skilled and educated workers 30% Bachelors, 19.4% Graduate Degree (1) ∑Commitment to sustainable development – new construction must maintain views and environment ∑Environmental setting – where the desert meets the mountains ∑Violent crime rate - 48% lower than national average ∑Property crime rate - 49% lower than national average ∑Numerous special events ∑Talented, productive Town staff ∑Large, productive volunteer workforce at all levels: 14,000 volunteer hours (800 volunteers) in 2019; cost savings $346,000. ∑Available commercial retail space ∑Abundant amenities including growing presence of health and wellness opportunities ∑Easy access to Scottsdale and Sky Harbor Airport ∑International Dark Skies designation ∑Partnership with adjacent Native American Reservations ∑Public schools highly rated ∑Recent significant increase in apartment construction Weaknesses ∑Revenue/fiscal sustainability/cost control vs. real need ∑Aging infrastructure; repairs falling behind ∑Available retail space far exceeds the US average ∑Available retail spaces need pricey modifications ∑Road maintenance falling behind recommendations/need ∑Image is seen as a retirement community, deterrent for young families ∑School enrollment declining despite state high ratings. ∑Residents want more events, especially for children ∑Insufficient activities for children outside of school ∑Housing affordability/recent escalation in housing prices (new and older) ∑Demographic imbalance. 55–74-year-old is the largest age group; 54.4% of population is over 50 years old. ∑Land locked; population growth therefore limited (except state trust land). ∑Lack of industrial space to attract large employers. ∑Some landlords unwilling to rent out empty space to prospective businesses, using empty spaces as tax write-offs. ∑Residents not informed concerning our technological capabilities. 16 ∑Lack of environmental focus Opportunities ∑Working age residents are highly educated with 40% of ages 25-64 holding bachelor’s degrees or higher ∑Working residents generally must outflow (commute) for work. Businesses need educated work force; Town has a large pool to entice to stay in community. ∑Technological capabilities are marketable to businesses ∑Rebrand the Town: away from “retirement community” to environmental stewardship and/or health and wellness ∑Increasing interest in environmental initiatives ∑Growing presence of health and wellness businesses ∑Proposed International Dark Skies Discovery Center; huge draw into community for visitors (another environmental initiative) ∑Ongoing migration to Arizona can be enticed by views, office space and educated work force, as well as a Town focus on health/wellness/environmental programs. ∑Strategic partnerships with ASU/NAU ∑Shea Blvd/Target corridor redesign/redevelopment ∑Future technology down Avenue of the Fountains ∑Continue to encourage increasing the rental market ∑Continue reworking Town website to assist with rebranding and reputation management ∑Address absentee landlord/tax write-off issue ∑With recent surge in housing development, continue to include State Trust Land in “back pocket”. Threats ∑Potential challenges during economic downturns with sustainable revenue ∑Opportunities to improve revenue increasingly limited by state ∑Residents defeated property tax option three times in past ∑Some residents are outside of workforce (over 65) and may not have as much disposable income to feed the local economy. ∑Population surge from outside of Arizona driving up home prices. ∑Can recent population growth be met by current Town budget? ∑Lack of current attractive Town branding (other than “retirement community”). ∑Town website does not offer attractive options for relocation of business or family. ∑School population declining despite high marks/realtor discouragement ∑Retail dependence on seasonal residents ∑Economic downturn can more adversely impact Fountain Hills since it is dependent on outflow workers to feed the local economy. 17 Threats (cont.) ∑Timely infrastructure maintenance potentially inhibited by lack of sustainable revenue source ∑Vacant buildings/absentee landlords create town blight. _______________________________________ 18 APPENDIX C Strategic Priorities Aligned with Revised SWOT Analysis, with Emphasis on Threats and Weaknesses being Addressed FINANCE Weakness/Threats: Revenue/fiscal sustainability ∑Promote long term financial health and stability by: ∑Producing a feasibility study for the Town Council to evaluate a two-year budget cycle ∑Producing a five-year financial plan that incorporates fiscally responsible revenue and expenditure forecasts ∑Conducting a facilities reserve fund study that provides funding strategies for the repair, replacement of existing facilities and infrastructure ∑Establishing a grant researcher/writer position as a permanent function ∑Increase transparency and public communication of town finances by: ∑Conducting twice-yearly public meetings to review the Town’s financial health with the public and demonstrating continuous monitoring and internal controls of Town’s finances ∑Administering a regularly occurring satisfaction survey to understand satisfaction re: Town services ∑Review the provision of governmental services by: ∑Identifying opportunities for increased efficiency and economies of scale ∑Conducting an analysis of government services for opportunities to achieve efficiency and flexibility through additional outsourcing ∑Increase public access to self-service options that improve payment methods, access and security. ECONOMIC DEVELOPMENT Weaknesses/Threats: Retail space greatly outpaces what residents can support; brand image is “retirement community”; lack of industrial space to attract large employers; retail dependence on seasonal residents ∑Identify Economic Development as a major strategy to support financial stability ∑Attract businesses compatible with FH economic, space, environment and demographics ∑Develop a Town brand image that appeals to the “right” businesses ∑Create and maintain an economic development website, a one-stop-shop to help businesses ∑Streamline the permitting process ∑Form an economic development coalition between the Town, Chamber of Commerce, and Yavapai Nation, to expand business/tourism opportunities 19 ∑Create an Economic Development Task Force, encourage ongoing collaboration between public and private town sectors using volunteers from the schools, businesses, property owners, developers, retired executives PUBLIC HEALTH, WELL-BEING, AND SAFETY Weaknesses/threats: Retirement Image not a draw; Residents want more connection to environment and open space; more activities for children ∑Create awareness of Fountain Hills as a community focused on public health, well-being, and safety (aka “branding”). ∑Create and publicize a Town Environmental Plan ∑Promote, expand, and connect open space and recreational facilities to create safe opportunities for physical activities/more activities for children ∑Work with local environmental organizations to guide and synchronize their efforts in strengthening the community’s connection with its natural surrounding ∑Centralize information to manage unexpected occurrences such as fire, flood, and storms; publicize such information to residents on a regular basis ∑Support the new Master Plan for parks and recreation, including new programs for children ∑Promote awareness of vehicle, pedestrian and bicycle rights to help reduce conflicts and accidents 20 INFRASTRUCTURE, (Public Parks, Roads, and Broadband) Weaknesses/Threats: Aging infrastructure falling behind; road maintenance far short of recommendations; residents uninformed re our technological capabilities ∑Develop a detailed infrastructure condition report with a scoring mechanism for evaluating and reporting the functionality, appearance and upkeep of the Town’s fixed assets. ∑Update condition report annually and make available to Town citizens ∑Identify roads where lack of a safe and interconnected sidewalk system increases risk to pedestrians ∑Produce a corrective action plan for roads including a remedy schedule ∑Support local Broadband strategic build-outs while ensuring the preservation of conduit and right-of-way for future technologies ∑Make co-location of broadband a requirement with existing or new infrastructure planning a condition of permit use or where public funding is provided ∑Enact and enforce codes and standards to ensure utility poles and other 4G/5G structures and future telecommunications equipment are structurally sound, reliable, resilient __________________________ 21 APPENDIX D Fountain Hills Infrastructure Technical Infrastructure The everyday world is becoming more connected through electronic means. Homes are the new school rooms, school rooms may be a shelter or pandemic hospital bed, phones track who we’ve come into contact with, commuters stay home, and AC units run longer all putting greater strains on limited or slow scaling resources. Our digital world isn’t fading anytime soon. New productivity, communication, and intelligent services enable us to do more in ways that were simply unimaginable a generation ago. Fountain Hills’ has as its mission to provide superior public services that provide for the safety and well-being of the community, participation in this new era of our connected world requires reliable high-speed Internet services as well as sustainable utilities for the town. Challenges to the Mission Fountain Hills is a small market to big providers. Monetary incentive (value proposition) needs to be identified and crafted to make an investment attractive to these suppliers. The master planned community was initially expected to grow to a population of around 70,000. As of 2010, the town had 22,489 residents and is expected to grow to a population of 30,000 to 35,000. An additional challenge to infrastructure development is the relative density of the population. Fountain Hills has one of the lowest density ratios in the valley, being just shy of two people per acre. This means each liner foot of electrical wire, plumbing, and data cable services fewer residents than in other parts of the valley. In short, it costs more in Fountain Hills to provide service to 22,000 people than other parts of the valley. The relative density ratio not only makes the initial service connection more costly, but the maintenance costs are also relatively higher per capita. The result is that the densest areas of a community get early connections to services while also seeing more investment in maintenance and upgrades than low density / last mile residents. This pattern can be demonstrated over the past century looking at adoption rates of wired vs. wireless services to the consumer. For example, after 25 years, electricity and cable TV didn’t climb above 70 percent. In contrast, within 25 years the country achieved near universal adoption of radio and color television, both which involved wireless technology. More recently, the pace of adoption for cellphones neared 100 percent in about 14 years and was accomplished in just 8 for smart phones. Broadband adoption not only lags both technologies, but it slower than the adoption of radio. This history of wired technology adoption does not bode well for laying fiber optic cable to the distant reaches of our community. Government grants are available to help with community broadband initiatives but they are largely based on FCC reporting of broadband connectivity for counties across the 22 USA. Currently, the FCC records that 97% of residents have access to broadband in Maricopa County. It does not factor in reliability or user experience. With residents teaching and working from home a reliable connection to internet resources is a necessity. High speed availability is also essential to future economic development. There are three categories to explore, wired broadband, WIFI and modern satellite technologies. While the town has on average faster download rates than the state average, many neighborhoods are under serviced and regularly experience service quality issues. Fountain Hills is exploring ways to improve broadband services within the community, while these services are being explored residents can look to Elon Musks’ Startlink service is which soon to exit its beta test program. Starlink satellite service could prove to be a solution for many town residents. In 2021 SpaceX’s Starlink service should come online around $99/mo for services 50-150Mb/s with 20-40ms latencies. This is in line with speeds provided by the average cable provider or latest cell phone data networks. “DSL infrastructure and Fiber make up the most widely available wired broadband networks in Fountain Hills, featuring 98.86 and 38.90 percent network reach within city limits. Even considering coaxial cable or DSL networks are frequently cheaper, fiber networks are more well-suited to send digital data, and deliver overall faster speeds. Owing to the widespread availability of Fiber across Fountain Hills neighborhoods, the city's average download rate (151.39 Mbps) is 32.48 percent faster than the state average (currently 102.22 Mbps). However, the network speed at a subscriber address may change along with the quality of the "last mile" connection.” – Broadbandnow.com/Arizona/Fountain-Hills Physical Infrastructure & Vacancies Residents have commented about the large number of office/retail vacancies around town as well as challenges getting some landlords to rent retail spaces. Anecdotes captured while talking with local business owners revealed a similar theme. Landlords 23 opted to use vacant properties as a write-off or asked for rental rates in line with North Scottsdale markets. This priced out some new businesses looking to start in our community. There is more to the story to understand vacancies around town. Businesses will often do studies to see a population base within 3-5 miles of their operation and use national averages to calculate the number of likely consumers for the service. For example, if a town has 30,000 people in a 3-mile radius of a store front, it is possible to review what share of the population base may be interested in the business. If the business idea was a martial arts studio, only 1% of the population is interested in martial arts, meaning the potential customer base is 300 residents. A restaurant might have a potential market share of 2,400 residents divided by the number of competing restaurants within the potential market share radius. These competing forces within a market share radius and residents’ seasonality greatly impact what the town can sustain. Fountain Hills has an abundance of space available for retail usage, currently 2.3 million square feet of it. Leading demographics include a median household income of $80,464 and 55.1% educational attainment of an Associate degree or higher. According to data captured by Statistica, in 2018 retail space in the USA is, on average, 23.5 square feet per person. More affluent neighborhoods can support more retail space per capita, however the level of fidelity in the data was not available to identify a community in line with Fountain Hills. The population of Fountain Hills based on the V2019 estimates shows that 25,200 people call Fountain Hills their home. Using the number of residents, we can calculate the square feet of retail space the town would support on average as 592,200sq ft (25,200 x 23.5= 592,200). This seems to indicate the town has roughly an excess of 1.7 million square feet of retail space. These are of course estimates based on averages. It is probable to assume under a more micro lens that the average income and disposable income of a town would indicate it can support more retail space per capita. However, it is a data point to keep in mind as store fronts receive building permits for more retail spaces. The data suggest local government cannot develop business and use of retail space beyond what the population can sustain. _____________ 24 ITEM 8. C. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda                  Submitting Department: Public Works Prepared by: David Janover, Town Engineer Staff Contact Information: Justin Weldy, Public Works Director Request to Town Council Regular Meeting (Agenda Language):  CONSIDERATION OF AND POSSIBLE ACTION: Approving Amendment No. 1 to Professional Services Agreement 2020-063 with Kimley-Horn and Associates, Inc., and related budget transfer. Staff Summary (Background) On February 18, 2020, Town Council approved a Professional Services Agreement with Kimley-Horn and Associates, Inc. (KHA) to prepare a Design Concept Report (DCR) and preliminary design services for the Shea Boulevard widening from Technology Drive to Palisades Boulevard in the amount of $115,778.00.  The scope for the preliminary design included the preparation of the DCR, 15% design plans and an Engineering Cost Estimate to be used for future construction budgeting.  KHA has completed these tasks for the roadway project to widen the following two (2) traffic lane segments of Shea Boulevard, to three traffic lanes plus a bike lane:   EB: from East of Palisades Blvd. to west of Technology Drive WB: from West of Technology Drive to east of Fountain Hills Blvd. (FHB) Now that the DCR and preliminary design phase are complete, the project is ready to proceed to the final design phase. Staff is requesting the Town Council to consider amending the agreement to include final design of the project consisting of the following scope of work:  Preparation of 30%, 90% and Final Plans Preparation of Specifications and Cost Estimates Preparation of a FEMA Letter of Map Revision (LOMR) to address fill placed in the Cereus Wash floodplain Preparation of a supplemental survey for Town fill areas Preparation of a Geotechnical investigation and analysis for shoulder compaction, maximum fill slopes, and rockfall ditches The additional fee for the design phase is $229,795.00 Project expenditures for the completed DCR and preliminary design included Town CIP (project S6058) FY20-21 funding of $33,855, plus 70% reimbursement funding ($78,996) from the Maricopa Association of Governments' Arterial Life Cycle Program (MAG ALCP, 1/2-cent sales tax).  For the current year (FY21-22), the design phase funding available includes Town CIP funding of $67,800 plus MAG (FY21-22), the design phase funding available includes Town CIP funding of $67,800 plus MAG ALCP funding in the amount of $158,200, totaling $226,000.  The difference between the proposed design fee and the FY21-22 budget is $3,975, and the appropriate budget transfer is requested. Related Ordinance, Policy or Guiding Principle Capital Projects Risk Analysis Not proceeding with the design phase of the Shea Boulevard Widening project puts $2,107,000 in 70% MAG ALCP grant funding in jeopardy, since that funding must be utilized for this project's design, R/W acquisition, and construction by FFY 2026. This project portion is currently funded in the FFY 2022 MAG ALCP (per the 12-01-21 ALCP Program Booklet), for:  Pre-Design in FFY22 (to be shifted to design)   $0.071M Design in FFY 2022 for                                          $0.445 M Right-of-way acquisition in FFY 2022 for          $0.135 M Construction in FFY 2023 for                               $1.456 M Total ALCP Funding Available =                           $2.107 M Note: FFY= Federal Fiscal Year, which begins on Oct.1 of the year before the named year, through Sept. 30 of the named year. Surplus, unutilized funds in the ALCP can normally be shifted into a later project phase and year, upon request.  The MAG ALCP program ends after FFY 2026, so presumably all funds will need to used by then. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Amendment No. 1 to Professional Services Agreement 2020-063 with Kimley-Horn and Associates, Inc. for final design of the "Shea Blvd. Widening from Technology Drive to Palisades Blvd." SUGGESTED MOTION MOVE to approve Amendment No. 1 to Professional Service Agreement 2020-063 with Kimley-Horn and Associates, Inc. in the amount of $229,795 (using 70% MAG ALCP reimbursement funding) and the associated budget transfer. Attachments Vicinity Map  PSA, Scope & Fee  Budget Transfer  Form Review Inbox Reviewed By Date Public Works Director Justin Weldy 01/04/2022 03:16 PM Finance Director David Pock 01/05/2022 02:28 PM Town Attorney Aaron D. Arnson 01/05/2022 04:25 PM Town Manager Grady E. Miller 01/06/2022 05:52 PM Form Started By: David Janover Started On: 12/27/2021 09:36 AM Final Approval Date: 01/06/2022  PALISADESBLVDE A G L E M T N P KW Y FOUN T A I N H I L L S BLVD SHEA BLVD Shea Blvd Roadway WideningShea Blvd Roadway Widening TECHNOLOGYDRSHEA BLVD ROADWAY WIDENING - PROJECT MAP kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 November 29, 2021 Justin Weldy Public Works Director Town of Fountain Hills 16705 E. Avenue of Fountain Hills Fountain Hills, Arizona 85268 RE: Scope of Work and Design Fee Proposal – Revision No. 1 Shea Boulevard Widening Final Design – Palisades Boulevard to Fountain Hills Boulevard Town Project No. S6058 Dear Justin, Kimley-Horn is pleased to submit this scope and fee proposal to perform professional design consulting services for the Town of Fountain Hills for the Final Design of the widening of Shea Boulevard from Palisades Boulevard to Fountain Hills Boulevard. Our proposal is based upon the information obtained during our scoping meeting held on July 20, 2021 with Town staff, and later revised based on comments received from Town Staff on November 24, 2021. The Kimley-Horn professional services fee (hourly – not to exceed) for this project is $205,930, which includes $16,630 in Kimley-Horn allowances. The total contract fee for the project is $229,795 including sub-consultants and direct expenses. We trust that you will find our submittal in order. Should you have any questions or need additional information, please contact me at 602-906-1188 or Joel.Varner@kimley-horn.com. Very truly yours, KIMLEY-HORN Joel Varner, P.E. Project Manager Enclosures kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 TOWN OF FOUNTAIN HILLS SHEA BOULEVARD WIDENING PALISADES BOULEVARD TO FOUNTAIN HILLS BOULEVARD TOWN PROJECT NO. S6058 SCOPE OF SERVICES – Revision No. 1 Prepared November 29, 2021 Project Understanding This project consists of improvements along the Shea Boulevard corridor from Palisades Boulevard to Fountain Hills Boulevard for the Town of Fountain Hills (Town). Shea Boulevard is currently three lanes in each direction separated by a raised median throughout the majority of the Town of Fountain Hills. Some portions of Shea Boulevard have not been widened in one or both directions from MCDOT’s pre-incorporation two travel lanes, including the eastbound direction from Palisades Boulevard to Fountain Hills Boulevard. Restrictive cut and fill slopes occur on the north and south sides of the roadway. The Town has filled some sections along the south side of the roadway in anticipation of this project. A previous Basis of Design Report was completed to evaluate improvements within the project limits. Using this report as a basis for the design, The Town has requested the services of Kimley-Horn and Associates, Inc. (Kimley-Horn) to prepare final design plans, specifications, and cost estimates for the roadway improvements. Specific proposed improvements consist of:  Roadway saw cut and widening of eastbound Shea Boulevard from Palisades Boulevard to Fountain Hills Boulevard to accommodate 3 through lanes and a bicycle lane, including full-depth pavement replacement, new concrete curb & gutter, guardrail, sidewalk ramps, and driveways.  Drainage improvements such as new storm drain and catch basins/inlets within the limits of roadway widening.  Letter of Map Revision (LOMR) at the Cereus Wash crossing required due to a previously constructed Town fill slope project  New pavement marking and signing of the eastbound travel lanes within the project limits.  Slope Easement acquisition as necessary to complete the above mentioned improvements. Scope of Services Kimley-Horn will provide the services specifically set forth below. Page 2 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 Task 1: Project Management a. Project management includes contract management and internal meetings with staff. This task coordinates and administers the day-to-day operations of the project, including organizing and filing project data and communication files, responding to project correspondence including emails, performance of monthly budget updates, and schedule monitoring. This task also includes the management of sub- consultants, and interfacing and communication determined to be reasonably necessary to keep stakeholders informed. b. This task includes the preparation of monthly invoices to the Town for services performed. Kimley-Horn will provide a monthly project progress report that will be included in the invoice package. The monthly project progress report will be submitted to the Town Project Manager. Task 2 – Project Meetings a. Kimley-Horn will attend one (1) Project Kickoff Meeting, which will be scheduled following the receipt of Notice to Proceed (NTP). The Project Kickoff Meeting will be held at the Town’s offices and will be scheduled in coordination with Town staff. Kimley-Horn will be responsible for preparing the kick-off meeting agenda, sign-in sheet, presentation, handout material, attending and facilitating the kick-off meeting, and submitting notes of the meeting to the Town. b. Kimley-Horn will attend up to four (4) Design Review Meetings. Design Review Meetings may be in the form of over-the-shoulder review meetings or comment resolution meetings. Meetings will be at the Town offices and will be scheduled at the request of the Town. Kimley-Horn will be responsible for preparing the meeting agenda, sign-in sheet, presentation, handout material, attending and facilitating the meeting, and submitting notes of the meeting to the Town. c. Kimley-Horn will participate in bi-weekly project progress phone calls with the Town project manager. The purpose of these calls will be to update the Town on the progress of the project in between submittals. Kimley-Horn will attend up to twelve (12) project progress phone calls. Bi-weekly project phone calls will be held virtually via Microsoft Teams. Kimley-Horn will be responsible for preparing the meeting agenda, sign-in sheet, presentation, handout material, attending and facilitating the meeting, and submitting notes of the meeting to the Town. d. Kimley-Horn will perform a field review to verify the topographic survey and above- ground utility features. Kimley-Horn will document the site visit with photographs. Kimley-Horn will inform Town staff of the field review one week prior to the field review taking place. Task 3 – Data Collection a. The Town will furnish the latest as-builts and quarter section maps for Town-owned facilities (roadway, storm drain, water, sewer, right-of-way, and aerials) that are Page 3 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 available, as well as privately-owned facilities (as available), within the project limits to Kimley-Horn. Kimley-Horn will utilize the as-builts and the proposed topographic survey to develop a project base map in Auto-CAD. This data will supplement the information received as a part of the preliminary design phase. b. Kimley-Horn will import received data from subconsultants including topographic survey and geotechnical information. This data will supplement the CAD files developed as a part of the pre-design phase. Final Design Plans Kimley-Horn to provide Final Design services which will consist of the following: a. Using the recommendations from the Basis of Design Report, Kimley-Horn will prepare Final Design construction documents. This contract consists of the following submittals: i. 30% Roll Plot ii. 90% Construction Plans, Specifications, and Cost Estimates iii. 100%/Final Construction Plans, Specifications, and Cost Estimates b. The following is the anticipated drawing sheet count for the project: Sheet Description # of Sheets Cover Sheet 1 General Notes, Legend, and Abbreviations Sheet 1 Geometric Control Sheet 1 Typical Section Sheet 1 Shea Blvd Paving Plan Sheets (1” = 20’ Scale) 11 Shea Blvd Paving Profile Sheets (1” = 20’ Scale) (1” = 2’ Vert) 11 Sidewalk Ramp Detail Sheet 1 Miscellaneous Detail Sheet 1 Storm Drain Mainline & Lateral Profile Sheets 4 Drainage Detail Sheet 1 General Signing and Pavement Marking Notes/Legend Sheet 1 Shea Blvd Pavement Marking & Signing Plan Sheets (Double Stacked) (1"=20' Scale) 6 SWPPP/Erosion Control Plans 11 Total Sheets 51 Task 4 – Roadway Design Plans a. Before the development of final roadway design plans, Kimley-Horn will prepare and submit a 30% roll plot based on the design developed as a part of the Basis of Page 4 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 Design Report. The 30% roll plot will show the roadway, traffic, and drainage improvements in plan view. No profiles will be provided at the 30% submittal stage. b. Following the approval of the 30% roll plot, Kimley-Horn will develop final design roadway plans. The roadway design will consist of the following improvements: i. Saw cut and widening along Shea Boulevard between Palisades Boulevard and Fountain Hills Boulevard to accommodate 3 through lanes and a bicycle lane in the eastbound direction ii. New full-depth pavement in the widened portion of the roadway iii. New concrete curb & gutter, guardrail, ADA concrete sidewalk ramps, and driveways c. Roadway design will be developed in accordance with Town and MAG standard details and specifications. Roadway plans will consist of separate plan/profile sheets shown at 1”=20’ scale horizontal and 1”=2’ scale vertical. d. Kimley-Horn will update the roadway design base map developed during the preliminary design phase to match the new topographic survey. e. Kimley-Horn will develop a 3D finished grade surface in AutoCAD for the purposes of determining the extent of cut and fill limits as well as earthwork quantities. Task 5 – Drainage Design Plans c. Kimley-Horn will prepare a roadway drainage design to capture pavement runoff in Shea Boulevard. The design will include new inlets and connector pipes along the new curb line of the south side of Shea Boulevard. Kimley-Horn will prepare the design using the Flood Control District of Maricopa County Drainage Design Manuals (Volume 1 & 2) and Drainage Policies and Standards. d. Kimley-Horn will prepare a drainage report. The intent of the drainage report will be to provide design documentation for the drainage design. Kimley-Horn will prepare a Draft Drainage Report as part of the 90% design submittal. Kimley-Horn will respond to comments from the Draft Drainage Report. The Final Drainage Report will include changes based on comments from the Draft Drainage Report. The Final Drainage Report will be submitted as part of the Sealed submittal. e. Kimley-Horn will prepare storm drain construction documents for the new drainage design for Shea Boulevard. Storm drain improvements will be shown on the Shea Boulevard roadway plans where feasible. Additional sheets will be provided detailing the mainline and connector pipe profiles, as detailed above and in the fee summary. f. The proposed drainage improvements will match historical drainage patterns and discharge roadway runoff near existing outfall locations. Off-site drainage analysis is not included with this scope of work. Page 5 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 Task 6 – FEMA Letter of Map Revision a. Kimley-Horn will prepare a Letter of Map Revision (LOMR) application for submittal and approval to the Town and Federal Emergency Management Agency (FEMA). The LOMR will address fill placed in the Cereus Wash floodplain subsequent to the approval by FEMA of LOMR 18-09-2286P. The LOMR will be formatted per Arizona Department of Water Resources State Standard 1. The LOMR application will include a project narrative, MT-2 forms, hydraulic modeling output data including profiles, hydraulic work maps, and an annotated Flood Insurance Rate Map (FIRM). The work maps will show existing conditions topographic data to be provided and sealed by a registered land surveyor from RLF. b. Kimley-Horn will conduct hydraulic modeling with HEC-RAS to model Cereus Wash 100-year flows using existing topographic data to be provided by RLF. Kimley-Horn will tie-in the hydraulic model on the downstream and upstream extents with the effective FEMA model from LOMR 18-09-2286P. The upstream extent will be the culvert outlet under Shea Boulevard. The downstream extent will likely be the culverts under the closest golf course cart path. Both tie-ins must match FEMA’s effective model water surface elevations within 0.5’. c. Kimley-Horn will submit the LOMR application and hydraulic model to the Town for review and concurrence. Kimley-Horn will then submit the LOMR application to FEMA via the LOMC Online Portal. The Town will be responsible for any FEMA review fees. Kimley-Horn will address up to two rounds of FEMA comments and resubmit required data per the comments. Additional comments can be addressed for additional fees. Task 7 – Signing & Pavement Marking Design Plans a. Kimley-Horn will prepare signing and pavement marking for eastbound lanes of Shea Boulevard from Palisades Boulevard to Fountain Hills Boulevard. Signing and pavement markings will be combined on the same set of plans. b. Kimley-Horn will conduct signing and pavement marking design in accordance with the Town’s requirements and in accordance with the MUTCD. c. Kimley-Horn will conduct a field review to inventory all existing signing. Task 8 – Design Review & Submittals a. The following submittals are included as a part of this contract: i. 30% - Preliminary Design ii. 90% - Pre-final Construction Documents iii. 100% - Final Bid Documents Page 6 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 b. Prior to each submittal, Kimley-Horn will perform internal quality control reviews. c. The following items will be submitted at each submittal stage: 30% 90% 100% Cover Sheet X X General Notes Sheet X X Geometric Control Sheet X X Typical Section Sheets X X Paving Plan & Profile Sheets X X Sidewalk Ramp Detail Sheets X X Miscellaneous Detail Sheets X X Catch Basin Lateral Profile Sheets X X Drainage Detail Sheets X X Signing/Pavement Marking Sheets X X SWPPP & Erosion Control Sheets X X Quantities & Estimate X X X Technical Specifications X X Drainage Report X X 30% Project Roll Plot X d. Following the 30% and 90% submittals, Kimley-Horn will incorporate the Town’s review comments into the subsequent submittal. Kimley-Horn will prepare a tabulation of the review comments and the proposed resolution for each comment. Kimley-Horn will provide a brief explanation for each comment that it proposes to not incorporate; otherwise, the Town expects all comments to be addressed. e. All submittals, including the final, will be submitted in electronic format. The Town will provide reproduction of the drawings and documents for reviews, submittal, and construction phase. Task 9 – Special Provisions and Opinion of Probable Costs a. Kimley-Horn will prepare technical special provisions for the 90% and 100% design submittals. Technical special provisions will be based on Town and MAG standard specifications and will provide construction information for any items not covered by those standard specifications. b. Kimley-Horn will prepare a detailed opinion of probable cost at each submittal stage. i. Quantities will be presented on the plan sheets and in a separate quantities spreadsheet for the Town using bid item descriptions determined through coordination between the Town and Kimley-Horn. ii. Bid items will be based on the MAG technical specifications and item descriptions, where applicable. Page 7 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 Task 10 – Utility Coordination a. Kimley-Horn will obtain a Blue Stake design ticket by contacting Arizona Blue Stake (AZ811). Kimley-Horn will request from each utility company plans showing their facilities within the project limits and will utilize this information to create a utility CAD base file. This information will be displayed on the project plans. b. Kimley-Horn will contact utility companies to identify their engineering contact and will develop a utility contact list. c. Kimley-Horn will determine readily apparent utility conflicts and will advise the Town and the utility company. Kimley-Horn will provide non-Town utility coordination, information, and communications deemed reasonable to keep the utility company informed of the planned design improvements and to coordinate conflict mitigations or utility relocations. Town-owned utilities will be coordinated by Town staff. d. Kimley-Horn will prepare and send utility clearance letters and design plans to the non-Town utilities with the associated plans at each design submittal stage. e. Kimley-Horn will attend and lead up to two (2) utility coordination meetings, which will be held following the 30% and 90% submittals. This purpose of this meeting will be to coordinate between the Town and the utility company how utility conflicts will be resolved and who is responsible for necessary relocations. f. Kimley-Horn will review private utility relocation plans for general conformance with Town and MAG standards and for compliance with the proposed roadway widening improvements. Kimley-Horn will perform reviews for up to four (4) utility submittals as a part of this contract. Kimley-Horn Allowances Task 11 – SWPPP/Erosion Control Plans a. This task is provided as an allowance, and will only be performed if authorized by the Town. b. SWPPP/Erosion Control Plans, if authorized by the Town, will be submitted beginning at the 90% Submittal stage. c. Kimley-Horn will prepare storm water pollution prevention plans (SWPPP) at a 40- scale, double stacked. The following sheet list is anticipated for the final construction documents:  Cover Sheet (1 sheets)  SWPPP Index Sheet (1 sheet)  SWPPP Detail Sheets (3 sheets)  SWPPP Plan Sheets (6 sheets) Page 8 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 d. Erosion control details shall reference the Drainage Design Manual for Maricopa County – Erosion Control: Best Management Practices. Subconsultant Services Task 12 – Supplemental Survey (RLF Consulting) a. RLF Consulting will perform the control and topographic survey. RLF’s scope of services is included with this fee proposal in Appendix C. Task 13 – Geotechnical Investigations (RAMM) a. RAMM will perform the geotechnical investigation for this project. RAMM’s scope of services is included with this fee proposal in Appendix D. Subconsultant Allowances All allowances are at the discretion of the Town and require approval by the Town’s Project Manager prior to work being performed or billed. Task 14 – Right-of-Way/Easement Legal Descriptions/Exhibits (Allowance) a. This allowance is provided for the acquisition of right-of-way legal/easement descriptions and exhibits that may be required for needed slope easement acquisition. Task 15 – Utility Potholing (Allowance) a. This allowance is provided for utility potholes. If needed, Kimley-Horn will obtain a subconsultant and will coordinate the acquisition of utility pothole data. i. Kimley-Horn will coordinate the required potholes and will prepare pothole exhibits and CAD files for the pothole request information. This will include potholes that will be performed by Kimley-Horn’s subconsultant. ii. Kimley-Horn will update the existing utility CAD base file based on the results of the pothole data. Services Not Included Any other services, including but not limited to the following, are not included in this Agreement: a. Bid phase or construction phase services b. Environmental services c. Street lighting d. Landscape irrigation or design e. Public information or public involvement Page 9 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 f. Storm Water Pollution Prevention Plan (SWPPP)/erosion control design g. Construction phasing or traffic control plans h. Land acquisition services such as appraisals, developing offers, etc. i. Off-site drainage analysis or design Information Provided By Client Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives. The Client shall provide all information requested by Kimley-Horn during the project. Schedule We will provide our services as expeditiously as practicable with the goal of meeting the submittal milestones outline in the design schedule included as Appendix B of this document. This design schedule assumes a Notice to Proceed date of October 4th, 2021. Following the official Notice to Proceed, Kimley-Horn will submit an updated schedule to the Client for approval. APPENDIX A SUMMARY OF COMPENSATION Summary of Consultant's Compensation 11/29/2021 Project Location: Project Description: Revision No.: Shea Blvd Widening: Palisades Blvd to Fountain Hills Blvd Roadway Widening Final Design 1 7740 N. 16th Street Suite 300 Phoenix, AZ 85020 602.944.5500 CONTRACT LABOR Classification Man Hours Billable Rates Labor Costs Senior Project Manager 52 210.00$ 10,920.00$ Senior Professional/PM 175 185.00$ 32,375.00$ Professional 234 170.00$ 39,780.00$ Analyst 457 145.00$ 66,265.00$ Designer 308 120.00$ 36,960.00$ Admin 40 75.00$ 3,000.00$ Subtotal Contract Labor 189,300.00$ DESIGN ALLOWANCES Classification Man Hours Billable Rates Labor Costs Senior Project Manager 0 210.00$ -$ Senior Professional/PM 14 185.00$ 2,590.00$ Professional 28 170.00$ 4,760.00$ Analyst 64 145.00$ 9,280.00$ Designer 0 120.00$ -$ Admin 0 75.00$ -$ Subtotal Design Allowances 16,630.00$ SUBCONSULTANT SERVICES Subconsultant Task Fee RLF Consulting Survey 4,400.00$ RAMM Engineering Geotechnical Investigations 11,465.00$ TBD Legal & Exhibits 2,500.00$ TBD Utility Potholing 5,000.00$ Subtotal Subconsultant Services 23,365.00$ DIRECT AND OUTSIDE EXPENSES General Expenses 500.00$ Subtotal Direct & Outside Expenses 500.00$ TOTALS Subtotal Contract Labor 189,300.00$ Subtotal Design Allowances 16,630.00$ Subtotal Direct & Outside Expenses 500.00$ Subtotal Contract Fee 206,430.00$ Subtotal Subconsultant Services 23,365.00$ Total Contract Fee & Allowances 229,795.00$ Town of Fountain Hills -Shea Blvd Widening (Palisades to Fountain Hills) Fee Proposal - Revision No. 1 Senior Project Manager Senior Professional/ PM Professional Analyst Designer Admin TASK DESCRIPTION SUBTOTAL $ 210.00 $ 185.00 $ 170.00 $ 145.00 $ 120.00 $ 75.00 TASK 1 - PROJECT MANAGEMENT 9,580.00 0 28 0 20 0 20 Contract Management, Internal Meetings, Project Communication, Budget Updates, Scheudle Monitoring 4,860.00 12 12 12 Subconsultant Coordination 2,640.00 8 8 Monthly Invoicing and Progress Reports 2,080.00 8 8 - TASK 2 - PROJECT MEETINGS 13,765.00 - 29 17 38 - - Kickoff Meeting (1 Mtg) (Including preparing agenda and meeting notes) 1,465.00 4 5 Design Review Meetings (up to 4 Mtgs) (Including preparing agenda and meeting notes) 7,220.00 16 8 20 Monthly Project Progress Phone Calls (up to 8) (Including preparing agenda and meeting notes) 2,580.00 4 4 8 Field Review 2,500.00 5 5 5 - TASK 3 - DATA COLLECTION 1,905.00 - - 2 5 7 - Collect As-Builts 820.00 1 2 3 Import Survey and Geotechnical Data 1,085.00 1 3 4 TASK 4 - ROADWAY DESIGN PLANS 76,690.00 22 56 91 160 192 - Develop 30% Roll Plot 4,425.00 5 5 10 10 Update Roadway Base Files 3,515.00 1 4 10 10 Cover Sheet (1 Sheet) 1,440.00 1 2 3 4 General Notes, Legend, and Abbreviations Sheets (1 Sheet) 1,440.00 1 2 3 4 Geometric Control Sheet (1 Sheet) 2,065.00 1 2 4 8 Typical Section Sheets (1 Sheets) 2,065.00 1 2 4 8 Shea Blvd Paving Plan Sheets (11 Sheets) (1” = 20’ Scale) 29,480.00 11 22 33 66 66 Shea Blvd Paving Profile Sheets (11 Sheets) (1” = 20’ Scale) (1"=2' Vertical) 24,970.00 11 22 33 44 55 Sidewalk Ramp Detail Sheet (1 Sheets) 1,680.00 1 2 3 6 Miscellaneous Detail Sheet (1 Sheets) 1,680.00 1 2 3 6 Roadway Surface Modeling/Earthwork 3,930.00 4 10 15 - TASK 5 - DRAINAGE DESIGN PLANS 23,220.00 6 15 33 63 37 - Pavement Drainage Design 2,420.00 1 2 4 8 Storm Drain Hydraulics 2,420.00 1 2 4 8 Drainage Report Exhibits 2,165.00 1 2 8 4 Draft Drainage Report (90%) 3,720.00 1 2 6 8 8 Final Drainage Report (100%) 1,960.00 1 2 3 6 Shea Blvd Storm Drain Plan (Shown on Roadway Sheets) 2,020.00 1 3 5 5 Catch Basin Mainline & Lateral Profile Sheets (4 Sheets) 7,100.00 2 4 10 16 16 Drainage Detail Sheets (1 Sheets) 1,415.00 1 1 4 4 - TASK 6 - FEMA LETTER OF MAP REVISION 15,720.00 8 0 28 64 0 0 LOMR TSDN 7,040.00 4 16 24 Hydraulic Modeling 5,260.00 2 8 24 Town and FEMA Coordination 3,420.00 2 4 16 - TASK 7 - SIGNING AND PAVEMENT MARKING DESIGN PLANS 19,320.00 6 12 26 44 42 - Inventory Existing Conditions/Signs 460.00 1 2 General Signing and Pavement Marking Notes/Legend (1 Sheet) 1,040.00 1 6 Shea Blvd Signing/Pavement Marking Plan Sheets (Double Stacked)(1"=20' Scale)(6 Sheets) 17,820.00 6 12 24 36 42 - 12/29/20 2 of 3 Town of Fountain Hills -Shea Blvd Widening (Palisades to Fountain Hills) Fee Proposal - Revision No. 1 Senior Project Manager Senior Professional/ PM Professional Analyst Designer Admin TASK DESCRIPTION SUBTOTAL $ 210.00 $ 185.00 $ 170.00 $ 145.00 $ 120.00 $ 75.00 TASK 8 - DESIGN REVIEW & SUBMITTALS 9,030.00 10 10 11 12 6 10 30% Roll Plot Submittal 440.00 2 2 90% Submittal 440.00 2 2 100% Final Submittal 440.00 2 2 Quality Control Review (30%,90%,100%) 5,085.00 9 9 9 Summary of Comments w/ Responses (30%, 90%) 2,625.00 1 1 2 6 6 4 - TASK 9 - SPECIAL PROVISIONS AND OPINION OF PROBABLE COSTS 11,475.00 - 15 20 20 20 - Technical Special Provisions 4,400.00 10 15 Engineer's Opinion of Probable Cost 7,075.00 5 5 20 20 - TASK 10 - UTILITY COORDINATION 8,595.00 0 10 6 31 4 10 Blue Stake ticket and Utiltiy Base Map 1,210.00 4 4 2 Contact utility companies and prepare contact list 730.00 4 2 Utility Coordination 1,320.00 4 4 Utiltiy Clearance Letters 885.00 3 6 Utility Coordination Meetings (up to 2) (Includes Notes and Agenda) 3,290.00 6 6 8 Review Private Utiltiy Plans 1,160.00 8 - SUBTOTAL DIRECT LABOR (HOURLY NOT TO EXCEED) 189,300.00 52 175 234 457 308 40 KIMLEY-HORN ALLOWANCES TASK 11 - SWPPP / EROSION CONTROL PLANS (ALLOWANCE) 16,630.00 0 14 28 64 0 0 Cover Sheet (1 Sheet) 1,250.00 1 2 5 SWPPP Index Sheet (1 Sheet) 1,250.00 1 2 5 Erosion Control Details (3 Sheets) 3,710.00 2 6 16 Erosion Control Plans (6 Sheets)(Double Staked)(1” = 40’ Scale) 7,500.00 6 12 30 Quantities 2,920.00 4 6 8 - SUBTOTAL KIMLEY-HORN ALLOWANCES (HOURLY NOT TO EXCEED) 16,630.00 0 14 28 64 0 0 SUBCONSULTANTS TASKS TASK 12 - SUPPLEMENTAL SURVEY (RLF Consultants) 4,400.00 Supplemental Control and Topographic Survey 4,400.00 TASK 13 - GEOTECHNICAL INVESTIGATIONS (RAMM) 11,465.00 Geotechnical Investigations 11,465.00 SUBCONSULTANT ALLOWANCES TASK 14 - LEGALS & EXHIBITS (ALLOWANCE) 2,500.00 Legals & Exhibits 2,500.00 TASK 15 - UTILITY POTHOLING (ALLOWANCE) 5,000.00 Utility Potholing 5,000.00 EXPENSES General Expenses 500.00 CONTRACT TOTAL 229,795.00 12/29/20 3 of 3 APPENDIX B PROJECT SCHEDULE ID Task Name Duration Start Finish 1 Project Startup 30 days Mon 1/10/22 Fri 2/18/22 2 Notice to Proceed 0 days Mon 1/10/22 Mon 1/10/22 3 Data Collection 30 days Mon 1/10/22 Fri 2/18/22 4 Survey 4 wks Mon 1/10/22 Fri 2/4/22 5 Geotech 6 wks Mon 1/10/22 Fri 2/18/22 6 Data Collection 2 wks Mon 1/10/22 Fri 1/21/22 7 30% Preliminary Design 36 days Mon 2/7/22 Mon 3/28/22 8 Prepare 30% Roll Plot 5 wks Mon 2/7/22 Fri 3/11/22 9 Submit 30% Preliminary Design 0 days Mon 3/14/22 Mon 3/14/22 10 Town Review of 30% Preliminary Design 2 wks Tue 3/15/22 Mon 3/28/22 11 30% Comment Resolution Meeting 0 days Mon 3/28/22 Mon 3/28/22 12 Final Design 111 days Tue 3/29/22 Tue 8/30/22 13 90% Plans, Specs, and Estimate 71 days Tue 3/29/22 Tue 7/5/22 14 Prepare 90% PS&E 10 wks Tue 3/29/22 Mon 6/6/22 15 Submit 90% PS&E 0 days Tue 6/7/22 Tue 6/7/22 16 Town Review of 90% PS&E 4 wks Tue 6/7/22 Mon 7/4/22 17 90% Comment Resolution Meeting 0 days Tue 7/5/22 Tue 7/5/22 18 100% Final Plans, Specs, and Estimate 41 days Tue 7/5/22 Tue 8/30/22 19 Prepare 100% Final PS&E 8 wks Tue 7/5/22 Mon 8/29/22 20 Submit 100% Final PS&E 0 days Tue 8/30/22 Tue 8/30/22 21 Utility Coordination 53.5 days Thu 4/14/22 Tue 6/28/22 22 30% Utility Coordination Meeting 0 days Thu 4/14/22 Thu 4/14/22 23 90% Utility Coordination Meeting 0 days Tue 6/28/22 Tue 6/28/22 24 R/W & Easement Acquisition 120 days Tue 3/29/22 Mon 9/12/22 25 Prepare Legal Descriptions and Exhibits 4 wks Tue 3/29/22 Mon 4/25/22 26 Appraisals and Acquisitions 5 mons Tue 4/26/22 Mon 9/12/22 27 Construction Phase 200 days Wed 8/31/22 Tue 6/6/23 28 Bidding & Advertisement 1 mon Wed 8/31/22 Tue 9/27/22 29 Construction 9 mons Wed 9/28/22 Tue 6/6/23 1/10 3/14 3/28 6/7 7/5 8/30 4/14 6/28 Aug '21Sep '21Oct '21Nov '21Dec '21Jan '22Feb '22Mar '22Apr '22May '22Jun '22Jul '22 Aug '22Sep '22Oct '22Nov '22Dec '22Jan '23Feb '23Mar '23Apr '23May '23Jun '23Jul '23 Aug '23 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Shea Blvd Widening Palisades to Fountain Hills Design Schedule Page 1 Shea Blvd Date: Mon 11/29/21 APPENDIX C RLF CONSULTING SUPPLEMENTAL SURVEY 2165 W. PECOS RD STE. 5 | CHANDLER, AZ 85224| P. 480.445.9189 | www. rlfconsulting.com July 22, 2021 Revised July 29, 2021 Project: P2021146 Shea Blvd Widening Reference: Topographic Survey (REF RLF JN 09009116 DCR Mapping) Kimley-Horn | 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210 Direct: (602) 313-7207 | Cell: (224) 789-0058 | Main: (602) 944-5500 RLF Consulting is pleased to submit this proposal for Land Surveying Services Our scope and fee are based on the following assumptions:  The Horizontal & The Vertical Datum per the existing project control (83/88) Task 001 – Topographic Survey  Verify horizontal and vertical control  Supplemental survey per the attached exhibit  Provide site topography to include contours at 1-foot intervals, with spot elevations at critical locations (i.e. high points, low points, at top and bottom of curb line, edge of pavement, etc.).  Locate existing planimetric features and visible utilities to include sewer manholes, water valves, grates, inlets, and other features as delineated on the aerial exhibit. Project deliverables- o 2D/3D CAD Basemap in Civil 3D format. | DTM Surface in Civil 3D format. | xml surface data . Task 001 – Topographic Survey Fee………………………………………………………………………………. $4,400.00 NOTES: 1. The following services, if required, will be provided upon separate written authorization by the Client at cost plus and or time and materials. Title reports and/or mapping of additional documents |Legal Descriptions and exhibits| Mailings & printings | Agency related fees | Additional Land Surveying items Sincerely, RLF CONSULTING, LLC ACCEPTED BY: __________________________ By: __________________ ____________________ _________ Printed Name and Title Date APPENDIX D RAMM GEOTECHNICAL INVESTIGATIONS RICKER • ATKINSON • McBEE • MORMAN & ASSOCIATES, INC. Geotechnical Engineering • Construction Materials Testing 2105 South Hardy Drive, Suite 13, Tempe, AZ 85282 Telephone (480) 921 -8100 • Facsimile (480) 921-4081 www.rammeng.com Kimley-Horn & Associates May 25, 2021 7740 N. 16th Street, Suite 300 Revised July 28, 2021 Phoenix, AZ 85020 Attention: Joel Varner P.E. <Joel.Varner@kimley-horn.com> Re: Proposal for Additional Geotechnical Engineering Services RAMM Project No. G26457 Shea Boulevard Improvements – DCR Palisades Boulevard to Saguaro Boulevard Fountain Hills, Arizona Ricker, Atkinson, McBee, Morman & Associates, Inc. is pleased to submit this proposal to provide additional Geotechnical Engineering Services for the above-referenced project. If this proposal meets with your approval, please sign, date and return one copy of the enclosed Attachment "A", which outlines project description, our scope of services, completion time and fee to perform services. If there are any questions regarding the proposed scope of work, please call. Thank you for considering our firm for this project. Respectfully submitted, RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC. Kip E. Reese, P.E. Project Engineer /ker RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC. ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services For: Kimley-Horn & Associates RAMM Project No. G26457 Revised July 28, 2021 PROJECT: Shea Boulevard Improvements – DCR Palisades Boulevard to Saguaro Boulevard Fountain Hills, Arizona DESCRIPTION: We understand that the Town of Fountain Hills has requested additional Geotechnical Engineering Services for the project consisting of an evaluation of cut slopes at select locations and testing the compaction of fill slope areas, identified as Town Fill Slope Project Areas on a Roadway Layout Plot dated August 25, 2020 and a revised project limits plan dated July 21, 2021, prepared by Kimley-Horn & Associates (Kimley-Horn). The revised project scope will consist of widening the eastbound (south) side of Shea Boulevard from Palisades Boulevard to Foundation Hills Boulevard. SCOPE OF SERVICES: 1. A Town of Fountain Hills permit will be obtained for excavating in the right-of-way. Arizona 811 (Blue Stake) will be contacted and utility clearance, field exploration and right-of-access will be coordinated with Kimley-Horn & Associates. A private utility locator, backhoe operator, backhoe rental, traffic control/plan and off-duty police will be subcontracted by RAMM. 2. A visual geologic reconnaissance of the cut slopes at select locations will be performed. 3. Test pits will be excavated to determine subsurface conditions and obtain representative samples for laboratory analyses. A total of four test pits 10 feet in depth or prior backhoe refusal are proposed along the alignment at a total of three Town Fill Slope Project Areas, at locations accessible to a rubber-tired backhoe and clear of underground and overhead utilities and obstructions. The test pits will be backfilled with spoil from the test pits. 4. Laboratory analyses of representative samples will include: Moisture Content and Dry Density (Nuclear Densometer) Swell Sieve Analysis, Percent Passing No. 200 Sieve and Plasticity Index Maximum Density/Optimum Moisture 5. The field and laboratory data will be used in engineering evaluation and analyses to formulate our geotechnical recommendations. 6. An updated Engineer’s DCR report will be provided presenting the results of the visual analysis presented in the original DCR and the results of the visual geologic reconnaissance and field and laboratory testing and recommendations for excavation conditions, site development, earthwork factors, fill and cut slopes, rockfall mitigation, materials suitability requirements and site grading and preparation procedures. COMPLETION TIME: Final report approximately 6 to 8 weeks after authorized to proceed. Completion time is contingent upon permitting, utility clearance, right of access and field exploration coordination. RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC. ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services For: Kimley-Horn & Associates RAMM Project No. G26457 Revised July 28, 2021 PROJECT: Shea Boulevard Improvements – DCR Palisades Boulevard to Saguaro Boulevard Fountain Hills, Arizona REVISED FEE (Cost-Plus Maximum): $11,464.39 per Estimated Fee Breakdown presented below. Original Contract Amount: $5,000.00 Invoiced to Date: $3,000.00 Remaining Budget: $2,000.00 RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC. By: __________________________________ Kip E. Reese, P.E. Project Engineer RICKER • ATKINSON • MCBEE • MORMAN & ASSOCIATES, INC. ATTACHMENT "A" Proposal for Additional Geotechnical Engineering Services For: Kimley-Horn & Associates RAMM Project No. G26457 Revised July 28, 2021 PROJECT: Shea Boulevard Improvements – DCR Palisades Boulevard to Saguaro Boulevard Fountain Hills, Arizona Labor Hours Rate ($/hour) Total Project Engineer 10 x 78.90 = $789.05 Project Geologist 12 x 58.62 = $703.46 Geotechnical Field Technician 18 x 41.04 = $738.63 Materials Field Technician 18 x 58.62 = $1,055.19 Geotechnical Admin. Assist. 6 x 36.35 = $218.07 Subtotal Labor 64 $3,504.39 Laboratory Testing Quantity Rate ($/test) Total Sieve Analysis/% Passing #200/Plasticity Index 4 x 100.00 = $400.00 Swell Test 4 x 85.00 = $340.00 Maximum Density/Optimum Moisture 4 x 120.00 = $480.00 Subtotal Laboratory Testing $1,220.00 Subcontractor Quantity Unit Rate ($/unit) Total Bloodhound (Utility Location) 1 x 540.00 = $540.00 Wildcat Drilling (Backhoe Operator) 2 x 600.00 = $1,200.00 Trafficade (TCP and Traffic Control) 2 x 750.00 = $1,500.00 SunState Equipment (Backhoe) 2 x 1000.00 = $2,000.00 Professional Police Services 2 x 500.00 = $1,000.00 Permits 2 x 250.00 = $500.00 Subtotal Subcontractor $6,740.00 Total Engineering Services Fee (not to exceed) $11,464.39 Cost Plus Hourly Rates Labor Direct Hourly Labor Rate Hourly Billable Rate Project Engineer $33.65 78.90 Project Geologist $25.00 58.62 Geotechnical Field Technician $17.50 41.04 Materials Field Technician $25.00 58.62 Geotechnical Admin. Assist. $15.50 36.35 Overhead Percentage 122.26 Profit Percentage 10 01/05/2022 14:25 |TOWN OF FOUNTAIN HILLS |P 1 DPock |BUDGET AMENDMENTS JOURNAL ENTRY PROOF |bgamdent LN ORG OBJECT PROJ ORG DESCRIPTION ACCOUNT DESCRIPTION PREV BUDGET AMENDED ACCOUNT LINE DESCRIPTION EFF DATE BUDGET CHANGE BUDGET ERR____________________________________________________________________________________________________________________________________ YEAR-PER JOURNAL EFF-DATE REF 1 REF 2 SRC JNL-DESC ENTITY AMEND 2022 07 10 01/18/2022 BUA S6058 1 1 1 CIPST 8060 S6058 STREETS CAP PROJECTS STREET IMPROVEMENTS 226,000.00 3,975.00 229,975.00 600-40-30-302-000-1610-8060-S6058 FM CIPAD CONTINGENCY 01/18/2022 2 CIPAD 7010 CAPITAL PROJECTS ADMIN CONTINGENCY 291,237.50 -3,975.00 287,262.50 600-10-10-105-000-0106-7010- TO S6058 SHEA BLVD WIDENING 01/18/2022 ** JOURNAL TOTAL 0.00 ITEM 8. D. TOWN OF FOUNTAIN HILLS STAFF REPORT    Meeting Date: 01/18/2022 Meeting Type: Town Council Regular Meeting Agenda Type: Regular Agenda                  Submitting Department: Administration Prepared by: Elizabeth A. Klein, Town Clerk Staff Contact Information: Request to Town Council Regular Meeting (Agenda Language):  DISCUSSION WITH POSSIBLE DIRECTION relating to any item included in the League of Arizona Cities and Towns’ weekly Legislative Bulletin(s) or relating to any action proposed or pending before the State Legislature. Staff Summary (Background) This is a regularly recurring agenda item on the Town Council agenda during the legislative session.  The goal of this agenda item is to obtain consensus from the Mayor and Council on legislative bills and to provide direction, if any, to staff to communicate the Town's position on the bills.  Each Council meeting the Legislative Bulletin will be attached to the Town Council agenda which will include legislative analyses of the bills and their impacts on municipalities.  The Mayor and Council will have an opportunity to review the bills that are under consideration in the Arizona State Legislature and provide direction on supporting or opposing the bills.  The Mayor and Council may also bring up other bills of interest to the Town of Fountain Hills for discussion that are not listed in the Legislative Bulletin.   Last November the Town Council approved the 2022 Legislative Policy Agenda which identified the major legislative priorities of the Town Council.  The 2022 Legislative Policy Agenda document and the current League's Legislative Bulletins will also be attached to the staff reports going forward during the 2022 Legislative Session. Related Ordinance, Policy or Guiding Principle Council adopted 2022 Legislative Policy Agenda Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A  Staff Recommendation(s) N/A SUGGESTED MOTION MOVE to provide staff direction on one or more bills being considered by the State Legislature. Attachments 2022 Legislative Policy Agenda  Form Review Form Started By: Elizabeth A. Klein Started On: 01/06/2022 09:13 AM Final Approval Date: 01/06/2022  1 2022 State Legislative Agenda The Town Council of Fountain Hills Prepared by Jack W Lunsford The Lunsford Group 2 Mission To enrich and provide an active quality of life for all residents and visitors through proactive community engagement, resolute stewardship of amenities and open spaces, and the enhancement of the overall health and well-being of our town. Strategic Priorities The Fountain Hills Strategic Plan is based on the following key goals or strategic priorities: Maximizing Economic Development Opportunities in Fountain Hills o Ensuring that Infrastructure in Fountain Hills is Well-Maintained and Safe o Attracting Families and Working Professionals o Ensuring that Fountain Hills Finances are Stable and Sustainable o Focusing on Strengthening the Community and Improving the Town’s Quality of Life 2022 Legislative Resolutions League of Arizona Cities and Towns (Endorsed and Supported)  AMEND state statute to specify a period when cities and towns may prohibit the use of permissible fireworks and modify definitions of illegal and permissible fireworks.  AMEND statute to allow cities and towns to amend their budgets after the initial budget has passes while following notice and hearing statutes and with strong oversight and approval requirements.  SEEK legislative and/or non-legislative solutions, working with housing and homeless advocates, the Department of Housing, and state legislators, to provide local governments, regional partners, and continuum of care providers additional resources to combat street homelessness in our communities.  SIMPLIFY the statutory mechanisms to dissolve water and wastewater districts once an area incorporates or gets annexed to relieve the tax burden on the citizens, if the town or town provides the same service that had been performed by the district, or the district service is no longer needed. 3 Town of Fountain Hills 2022 State Legislative Agenda CORE PRINCIPLES Preserve Local Funding PROTECT State-Shared Revenues – Arizona voters have prohibited municipalities from collecting a local income tax and luxury taxes and, in exchange, have authorized the establishment of an urban revenue-sharing distribution of state income taxes to municipal governments. Currently that percentage is 15%, however in 2021 the Legislature passed SB1828 which increased revenue-share percentage to 18%, effective in fiscal year 2023-2024. SB1828 is now on hold pending a final ruling from the Arizona Supreme Court as to the constitutionality of this and other 2021 legislative actions and, depending on the outcome, this could put pressure on the Arizona Legislature to revisit the provisions of the new law. Preserve Local Control OPPOSE Preemption of Local Authority – The Town strives to preserve local control so that its citizens can self-govern in their best interest. Every legislative session legislation is proposed that creates unfunded mandates on cities and towns and/or preempts the ability of municipal councils to set policy through ordinances and regulations at the local level which are in the best interest of their citizens and taxpayers. Often times this is a “one-size-fits-all” legislative approach that doesn’t consider the differences in municipalities or the priorities of the residents. Such efforts should be opposed. 2021 Key Positions  PRESERVE the current minimum urban revenue sharing percentage for cities and towns at 15%.  OPPOSE legislation to modify or expand legislative authority to seek SB1487 investigations by legislators pertinent to municipal authorities and to expand any applicable penalties.  SUPPORT legislation addressing the negative impacts short-term rental properties can have on adjacent properties and neighborhoods.  SUPPORT legislation that at a minimum will prohibit, on all days, the use of permissible consumer fireworks between the hours of 10:00 PM and 8:00 AM. 4 LEGISLATIVE POLICY STATEMENTS LOCAL GOVERNMENT  OPPOSE legislation to modify or expand legislative authority to seek SB1487 investigations by legislators pertinent to municipal authorit y and to expand any penalties.  SUPPORT legislation that further limits SB1487 provisions.  OPPOSE legislation that creates unfunded mandates for municipalities.  SUPPORT legislation on political signs to comply with Reed v. Town of Gilbert U.S. Supreme Court decision. LOCAL GOVERNMENT FINANCE  OPPOSE legislation that reduces or negatively impacts the collection of transaction privilege tax (TPT), State Shared Revenues, or other local revenues.  OPPOSE changing the imposition of construction sales taxes to “materials only” or other methods that do not equitably return those revenues to where the construction activity occurs. NEIGHBORHOODS and QUALITY OF LIFE ISSUES  SUPPORT legislation providing additional tools and remedies for municipalities to regulate short-term rentals in their communities.  OPPOSE legislation that would limit or curtail the Town’s current zoning authority, particularly in residential areas.  OPPOSE legislation that would prohibit or eliminate the transaction privilege tax on the renting or leasing of real property for residential purposes.  OPPOSE legislation that preempts a city or town from establishing or enforcing its ordinances regulating tobacco, vapor, or alternative nicotine products. 5 PUBLIC SAFETY  OPPOSE legislation that negatively impacts the Town’s Fire Code or its ability to enforce its Fire Code provisions.  OPPOSE legalizing additional fireworks or other changes that would increase the risk of fires to businesses, neighborhoods, residents and the McDowell Mountain Preserve.  PRESERVE local control authority that allows cities and towns to regulate the use and discharge of firearms within municipal boundaries. TRANSPORTATION  SUPPORT extension of ½-cent sales tax to support regional transportation projects in Maricopa County.  SUPPORT the continued viability of Highway Users Revenue Fund (HURF) funding to cities and towns.