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HomeMy WebLinkAboutCSAC.2015.0427.Agenda ovTMNgt a _ _ NOTICE OF THE REGULAR MEETING C ,�+ �,. OF THE TOWN OF FOUNTAIN HILLS COMMUNITY SERVICES ADVISORY COMMISSION TIME: 5:00 P.M. WHEN: MONDAY,APRIL 27,2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS,AZ A majority of the Council members may be in attendance. No official action will be taken. Community Services Advisory Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant's position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chair. At that time,speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills(do not provide a home address)prior to commenting and to direct their comments to the Presiding Officer and not to individual Commission members. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not(i)reserve a portion of their time for a later time or(ii)transfer any portion of their time to another speaker. If there is a Public Hearing,please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by(i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules,you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1) CALL TO ORDER 2) ROLL CALL 3) CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)must be within the jurisdiction of the Commission and(ii)is subject to reasonable time,place,and manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that the matter be placed on a future Commission agenda. I (V) CONSIDERATION of Approving the March 23,2015 Meeting Minutes UPDATE from the Programs Work Group regarding the Technology Learning Center(TLC) 6) CONSIDERATION of room booking options for the Technology Learning Center(TLC) 7) UPDATE on Desert Vista Dog Park 8) UPDATE on Fountain Park—Phase 6 Improvements 9) UPDATE on Adero Canyon Trailhead 10)UPDATE on Fountain Hills Integrated Trails—FIT—Sunridge Trail 11)UPDATE on the budget process for FY2015-16 12)UPDATE on Slide the City 13)CONSIDERATION of Adjournment Dated this 23`d day of April 2015 By: (-V7Nancy Walxecutive Assistant Pursuant to Title II of the American with Disabilities Act (ADA), Fountain Hills Community Services does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact 480-816-5100(voice)or 1-800-367-8939(TDD),72 business hours prior to the meeting start time. • .eTAIN&t ° r POST ACTION AGENDA NOTICE F. NOTICE OF THE REGULAR MEETING 14, 1, OF THE TOWN OF FOUNTAIN HILLS COMMUNITY SERVICES ADVISORY COMMISSION TIME: 5:00 P.M. WHEN: MONDAY,APRIL 27,2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E.AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS,AZ A majority of the Council members may be in attendance. No official action will be taken. Community Services Advisory Commissioners will attend either in person or by telephone conference call PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Executive Assistant's position near the dais. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Commission Chair. At that time,speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills(do not provide a home address)prior to commenting and to direct their comments to the Presiding Officer and not to individual Commission members. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not(i)reserve a portion of their time for a later time or(ii)transfer any portion of their time to another speaker. If there is a Public Hearing,please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by(i) discretion of the Community Services Department Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules,you will be asked to leave. Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1) CALL TO ORDER @ 5:00 p.m. 2) ROLL CALL NO ACTION TAKEN 3) CALL TO THE PUBLIC NO ACTION TAKEN Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)must be within the jurisdiction of the Commission and(ii)is subject to reasonable time,place,and manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that the matter be placed on a future Commission agenda. CONSIDERATION of Approving the March 23, 2015 Meeting Minutes APPROVED t 5) UPDATE from the Programs Work Group regarding the Technology Learning Center (TLC) NO ACTION TAKEN 6) CONSIDERATION of room booking options for the Technology Learning Center (TLC) APPROVED; RECOMMEND TO COUNCIL TO EXTEND LEASE THROUGH SEPTEMBER 2015 7) UPDATE on Desert Vista Dog Park NO ACTION TAKEN 8) UPDATE on Fountain Park—Phase 6 Improvements NO ACTION TAKEN 9) UPDATE on Adero Canyon Trailhead NO ACTION TAKEN 10)UPDATE on Fountain Hills Integrated Trails—FIT—Sunridge Trail NO ACTION TAKEN 11)UPDATE on the budget process for FY2015-16 NO ACTION TAKEN 12)UPDATE on Slide the City NO ACTION TAKEN 13)CONSIDERATION of Adjournment APPROVED @ 6:36 p.m. Dated this 23rd day of April 2015 B Lam` Y• Nancy Walte , Executive Assistant Pursuant to Title II of the American with Disabilities Act (ADA), Fountain Hills Community Services does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact 480-816-5100(voice)or 1-800-367-8939(TDD),72 business hours prior to the meeting start time. i ti THE TOWN OF FOUNTAIN HILLS AFFIDAVIT OF WEB POSTING OF THE POST MEETING ACTION NOTICE STATE OF ARIZONA } I ss COUNTY OF MARICOPA } The affiant, after first duly sworn deposes and says: That the Fountain Hills Town Clerk, personally posted or had posted a copy of the attached post meeting action notice(s) on the Town's website: ❑ Town Council Meeting Date of: ❑ Town Council Work Study Meeting Date of: ❑ Town Council Special Meeting Date of: x Community Services Advisory Commission Meeting Date of: • c2?cO1 S I LiOther: L The above refere ced post meeting action notice was posted: a , 20 /S--- at �/p.m. (Fill in date and t me) BY: (32a3------- SIGNATURE `ri SUBSCRIBED AND SWORN to me this A g day of , 20 I6 )t-le facia_ /_ Notary Public //- /E Expiration Date ATTACH A COPY OF THE POST MEETING ACTION AGENDA NOTICE TO THIS AFFIDAVIT T -� ' HEATHER MRS v L � G:\Commission CSAC\CSAC Post Action.doc 2/09 4- Xi • oleo Options for booking room space at the Community Center 1. Community Center Rental • TLC would book room space with Events and Operations Supervisor • Current room rate is$15.00 per hour for local non-profit organization • TLC would select the days and times they would like to book a classroom • TLC would be responsible for taking bookings, would set their own class fees, and TLC membership fee • No Activity Center Membership would be required • TLC is responsible for covering program expenses such as phone line, liability insurance, supplies, etc. • TLC to convert over to lap tops/Ipads at their own expense. • No hardwire devices will be permitted (all equipment must be portable/storable) • TLC would be responsible for providing needed equipment and supplies to conduct classes • TLC would be responsible for equipment set-up/take-down and storage for each class period • Community Center staff will set up tables/chairs prior to scheduled class time and they will do tear down 2. Adult Recreation Program • TLC would request classes thru the Town Recreation Program Coordinator • No room rental fee would be required • Town/TLC would determine type of classes to offer • The Town would determine class fees • TLC instructors could either volunteer their time to teach classes or request an instructor fee • The Town would be responsible for taking reservations in Activenet • The Recreation Coordinator would provide class roster to TLC prior to start of class • No Activity Center Membership would be required • Community Center staff will set up tables/chairs prior to scheduled class time and they will do tear down • Students would be required to bring their own lap tops/Ipads-TLC could loan out their equipment if they choose and they would be provided storage space 3. Activity Center Program 4. TLC would request classes thru the Town Senior Services Supervisor • No room rental fee would be required • Town/TLC would determine type of classes to offer • The Town would determine class fees • TLC instructors would volunteer their time to teach classes • The Town would be responsible for taking reservations in Activenet • The Activity Center Supervisor would provide class roster to TLC prior to start of class • Activity Center Membership would be required • Community Center staff will set up tables/chairs prior to scheduled class time and they will do tear down • Students would be required to bring their own lap tops/Ipads -TLC could loan out their equipment if they choose and they would be provided storage space NVI;" David R. Bossart, Attorney at Law April 27, 2015 Susan McKigney, Paralegal TO WHOM IT MAY CONCERN Re: Technology Learning Center of Fountain Hills, Arizona Rental Agreement 1 am writing this letter to support the efforts of the Technology Learning Center to maintain its current location and service in the Fountain Hills Community Center. My wife and I have utilized the services of TLC and found them to be an invaluable service not only to us, but also to all residents of Fountain Hills, including the "Snowbirds." My wife and I have owned a condo in Fountain Hills for the past 14 years and reside in Fountain Hills for the winter months. We just recently returned back to Fargo, North Dakota, where I practice law. Both Bette and I have been taking courses offered by TLC. The courses we have taken have been an invaluable service to us. It has helped us with use of our computers, tablets and smart phones. I am not aware of ANY other services like what TLC offers to those of us in Fountain Hills. The fact that TLC operates with VOLUNTEERS rather than paid staff is amazing to me! The volunteers do a fantastic job teaching these courses to everyone who signs up for them. Some students come with absolutely no prior knowledge or experience, and others have much more experience, but no one leaves without learning considerably more than the knowledge they had when they came to the class. The Wednesday morning Time-4-U schedule is invaluable! An individual can come during that time and the volunteers will help them with their particular concern or problem, and they persevere until it is solved. It might be to set up an e-mail account, or how to download an app, how to set up a device, or how to search the internet, etc. I have paid a lot of money to computer experts here in Fargo for help that is available to us either in the classroom or the Time-4-U sessions, all of which is reasonably priced in Fountain Hills. I cannot imagine anyone who has taken TLC courses who would not be devastated to learn that these services would no longer be offered, or priced at a rate that most residents wouldn't pay. TLC has prepared their curriculum so that students can take short courses and then go home and work on their devices. We can also take only those courses we want or need. If we only want to learn how to FaceTime, for example, we can take just that. But, if we need help with Security issues or Reminders, we can take those courses. Initially I wasn't going to take very many courses, but with each course taken, I learned so much that I wanted to continue to learn more. The instructors, and in particular, Kathy Mullin, who taught most of the courses I have taken, are very knowledgeable, helpful and professional. I have been telling other Fountain Hills residents what a fabulous service is provided by the Technology Learning Center. We have nothing at all in Fargo similar to what is provided by TLC. This is an especially 1220 Main Ave.,Suite 123 • P.O.Box 2187 • Fargo,ND 58108-2187[Located at the SE corner of University and Main Avenue! Phone:701.271.8030 •Toll Free: 1.888.246.8030 • Fax:701.271.6849 • E-mail:david©bossartaw.ccm • website:www bossartlaw.com "A LAW PRACTICE WITH OVER 45 YEARS EXPERIENCE DEDICATED TO HELPING INJURED PEOPLE" Page 2 April 27, 2015 important service to those of us who did not grow up in the computer age. I have been in classes with fulltime working Fountain Hills' residents who come to learn to help them in their work. My paralegal, who also winters in Fountain Hills, Arizona, was thrilled with what she learned in classes she took in Microsoft Word, PowerPoint and Excel, as well as the Apple Products she uses. Her husband has an Android Tablet and phone and he said, "I came out of the dark ages after taking classes taught by TLC." It is a really important service to educate regarding new technology devices, and I would sincerely urge you to renew the TLC lease at the Fountain Hills Community Center to make it affordable. It would be very disruptive to have classes in different rooms, or buildings in and around Fountain Hills, and times varying from day to day, or week to week. I would ask that the Town of Fountain Hills continue to rent the existing room to TLC, if not exclusively, at least so they are able to schedule its use for three consecutive days each week. In my opinion, this would best serve the residents of Fountain Hills, and I believe that should be the goal of the Commission and Council. If you have any questions, I would be happy to talk with any member of the Commission or Fountain Hills Town Council. I can reached by phone at my office: 701-271-8030 or my mobile: 701-371-2359. Thank you for your consideration. Sincerely yours, - ""TM` } Letns David R. Bossart Winter address: Park Palisades— Condo 28 16510 E. Palisades Blvd Fountain Hills, AZ 85268 DRB:s H:1d\TLC14-27-15 Itr April 27, 2015 Community Services Advisory Committee Meeting Dear Madam Chair and Commissioners, Thank you for the opportunity to appear before you today. My name is Cathay Fischer and my husband and I retired to Fountain Hills in 1998. We are full-time property owners. I am a volunteer with the Technology Learning Center and am responsible for student registration, public relations and also am an instructor. I became aware of TLC (formerly SeniorNet) back in 2005 when I needed help with a new digital camera. I signed up for a workshop and have thoroughly enjoyed the past 10 years being associated with TLC, both as a student AND volunteer. The services we provide to the residents and winter visitors are invaluable in keeping our students up-to-date in this ever-changing tech world. The TLC volunteers give freely of their time and our students become secure in asking any question — even if it's 'how do I turn on my computer' or 'how do I print a boarding pass? The workshops we offer are based upon what our students feel they need to learn. When a new device or software is put on the market, the TLC instructors have already prepared a curriculum. The Wednesday morning "Time-4-U" sessions are very popular and well attended. There are times when students are waiting for us to unlock the Computer Lab door at 9 a.m. During this weekly 2-hour session, ANYONE can stop by the Computer Lab for assistance with ANY computer or technology question. There is NO CHARGE for this service. Where else in town is a similar service offered? And if a service would be available, the cost would be more than our students could afford. I looked up the definition of a Community Center. According to Webster's dictionary it is: "a building or group of buildings for a community's educational, social, cultural and recreational activities" The services TLC currently offer at the Community Center surely fit into that description. But, if our rental agreement is increased to the hourly rate of $15 which is the current fee charged to HOA's and other groups, TLC's rent would increase from $2,000 per year to $18,000. And that is for less days of access to the computer lab. That proposed agreement from $2,000 to $18,000 is an 800% increase. How would you like your mortgage lender to raise your monthly mortgage rate by 800%? TLC could not continue to offer workshops at a reasonable rate with this unheard of rental increase. Some of the TLC volunteers feel that the Community Center is being turned into a Profit Center. So my question is: do we tell our students that profit is more important than educating them to stay current with the latest technology? Or do we continue to keep their world 'accessible' through workshops such as Skype, FaceTime, Staying Safe with On-Line Banking, and Accessing Medical Records over the Internet? I trust as appointed Commissioners you will arrive at a recommendation for the Town Council that will keep TLC a viable community service for our Fountain Hills residents. Any loss of educational programs is a 'black mark' against community leaders. I thank you for your attention today. Cathay Fischer TLC Registration Coordinator Technology Learning Center of Fountain Hills April 7, 2015 Facts In 2014 TLC had.606 students attend 186 workshops. This attendance represents a 260%increase over 2013. In 2014, we introduced our iPad, Smartphone, and Android workshop series. During the first three months of 2015, 247 students have attended 71 workshops. Twelve (12) volunteers "donated" 3,215 hours in 2014 (Kathy M.-1000, Kathy C.-325, Cathay-420,Judy- 250, Gail-240, Marilyn-125, Vince-45, Martha-70, Art and Lila-40, Gil--100 and Ralph-600) TLC anticipates the demand for workshops will remain consistent with a possible boost in the fall of 2015 due to the projected release of Windows 10 operating system. We are unsure how attendance will be affected due to a reduced schedule and the planned purchase of Windows 10 laptop computers. Proposal TLC would like to enter into a rental agreement with terms similar to the current agreement. We propose the following amendments: 1. The Town grants TLC use of the room for 3 consecutive weekdays from 8 AM to 4 PM 2. TLC will provide a computer class schedule comparable to the training provided during 2014 3. TLC will breakdown its training computers each night to allow for evening rental of the room 4. TLC requests a 3-year rental agreement with an annual payment of$1,800. We are attaching our financial balance sheet that depicts how we can make this conversion without cost to the town. With your continued support,the Technology Learning Center will be there to train our community residents and visitors. Technology Learning Center A Division of Senior Services, Inc. Statement of Revenue and Expenses and Fund Balances Year ended 12/31/2014 Equipment Restricted Operating Replacement Grant Fund Fund Fund Revenues Student fees 9,572 Software Grant 500 Total 9,572 500 Costs and expenses Telephone and internet 1,272 Classroom rent 2,090 Liability Insurance 450 New equipment 570 Books and supplies 218 Other operating expenses 597 Total 4,627 570 0 Excess revenue (expenses) 4,945 -570 500 Fund balance- beginning 1,500 4,457 0 Trans.to equip. Repl. Fund -4,945 4,945 Fund Balance-ending 1,500 8,832 500 Statement of Assets and Liabilities Cash 1,500 8,832 500 Expected encumbrances-2015 Adobe software 250 Seven 17 inch laptops 8,500 Router and Wi-Fi 800 Working capital 1,500 Office 365-3 licenses 50 250 Total 1,500 9,350 500 * Operating Revenue and Expenses for 2015 are expected to be comparable to 2014. Annual additions to the equipment replacement fund are expected to be approximately$3,000 per year,which provides for a five (5)year replacement cycle (ie:$15,000 every five years). FOUNTAIN HILLS COMMUNITY CENTER LICENSE AGREEMENT License No. 1130 PARTIES: THIS AGREEMENT,made July 1,2014 is between the FOUNTAIN HILLS COMMUNITY CENTER,a department of the Town of Fountain Hills,HEREINAFTER CALLED"CENTER"AND NAME: Technology Learning Center of Fountain Hills do Ralph Craner ADDRESS: 15011 Rica Vida Way Fountain Hills,AZ 85268 HEREINAFTER CALLED"LICENSEE". It is understood and agreed the term"CENTER"will,throughout this agreement,also refer to the duly appointed representative of the FOUNTAIN HILLS COMMUNITY CENTER. GRANT OF UCENSE/PREMISES: CENTER hereby grants to Licensee a non-assignable right,subject to all the terms and conditions of this Agreement,to use and occupy the herein named portions of the CENTER for the period and purposes(s)as described below: EVENT NAME: TLC EVENT DATE LOCATION EVENT TIME FEE plus tax Full time use of the $174.2391 per Seminar Room known as Computer Lab during month with a 3% July 1,2014 through June 30,2015 the Computer Lab the contracted dates annual increase Read each paragraph and initial each box. i 1 Signed License Agreement is due no later than ten(10)business days from date License is issued. vl CENTER assumes no responsibility for personal items,meeting room equipment or any objects left in rooms. ; /I HOLIDAY HOURS:CENTER is closed on all major holidays,Sundays,and Friday,Saturday and Sunday during Art Fair weekends. Observed,Center will be closed Independence Day July 4,2014 Labor Day September 1,2014 Veterans'Day November 11,2014 Thanksgiving Day November 27,2014 Day after Thanksgiving November 28,2014 Christmas Eve December 24,2014 Christmas Day December 25,2014 New Year's Eve December 31,2014 New Year's Day January 1,2015 Martin Luther King Day January 19,2015 Presidents Day February 16,2015 Memorial Day May 25,2015 The Chamber Art Fair takes place the 2rtd lull weekend in November and last full weekend in February. ij STORAGE SPACE:Storage within the CENTER Is very limited. Closets or cabinets within LICENSEE'S dedicated space may be used for storage. Other meeting rooms,closets,etc.are reserved for CENTER staff use only. I ✓I CENTER HOURS OF OPERATION: CENTER office hours are Monday—Friday 8:00 am to 5:00 pm;evening and weekend hours vary according to event schedule.Technology Learning Center staff will be granted access when CENTER staff is on premise. A CENTER staff member will always be on site to lock and unlock doors as needed. If access to the CENTER is required outside of normal business hours,LICENSEE should make such arrangements with CENTER Supervisor. I ACCESS:Ingress and egress to the CENTER will be granted through the main entrance located in the lobby.The employee entrance/exit door is reserved for Town staff only.Facilities officially control interior maintenance of the Community Center. 1-vi Facilities staff requires ALL BUILDING LOCKS to be the same as originally installed when the Community Center opened. Original installed locks are Best Access System hardware,master key controlled are required for all doors.In the event of any emergency(fire,electrical problem,HVAC malfunction,water line leak)Facilities Staff needs immediate access to all areas. Immediate access is also required for any middle of the night call out from the fire alarm panel monitoring company. Technology Learning Center staff will be provided with(2)two keys to the room,Best Access System keys cannot be 1II' d L. duplicated so if additional keys are needed an official request must be made and a fee will be charged to Technology Learning Center for each additional key requested. ( 1 I CANCELLATION: Either party will reserve the right to cancel the terms of this contract,for any reason,with a minimum thirty (30)days written notice, ADDITIONAL CONDITION OF RENTAL: LICENSEE agrees to provide,prior to the event,a certificate of insurance naming the Town of Fountain Hills as an additional insured. LICENSEE agrees to hold harmless,indemnify and defend the Town of Fountain Hills,the Fountain Hills Community Center,and their respective officers,employees,agents and representatives from and against all losses,claims,demands,payments,suits,actions,recoveries,judgments and liability of every kind, nature and description,for injury to persons including wrongful death or damage to property or both arising out of or in any way connected with LICENSEE'S use of the Community Center under the terms of this Agreement. General commercial liability and property damage insurance,and together with excess liability insurance coverage, each in the minimum amount of ONE MILLION DOLLARS(S1,000,000)combined single on a per occurrence basis. TWO MILLION DOLLARS($2,000,000),each occurrence/aggregate. 1 POLICIES AND PROCEDURES: The Policies and Procedures Manual is hereby made a part of this agreement by reference. Technology Learning Center agrees to provide OPEN LAB TIME for Senior Activity Center Members once per week at no cost. TOWN EMPLOYEES may register for any Town approved Technology Learning Center training classes being offered,space available and providing that senior center members are given first priority • Technology Learning Center agrees to reserve the computer lab one week every other month exclusively for Town use. The Town will use the lab during the reserved week to offer training classes for employees The Town may hire instructors to teach classes in the lab during the weeks of exclusive use. Technology Learning Center agrees to waive the class and membership fees for TOWN EMPLOYEES,but it materials are required,the Town will obtain those separately. • REGISTRATIONS will be coordinated through Technology Learning Center staff. The Tenant shall be RESPONSIBLE FOR REPAIR of any damages to the Leased Premises that occur as a result of its use of the Leased Premises. Technology Learning Center of Fountain Hills agrees at the forfeiture of the contract to return the leased space to its original condition. -use TENANT'S EQUIPMENT shall include all items on the Computer Lab Inventory,attached. ,r^ Tenant, at its sole expense, shall repair or be obligated for all costs and expenses in connection with all damage to the Leased Premises caused by the removal of Tenant's Equipment. Technology Learning Center staff agrees to provide Community Center and Senior Activity Center staff with a CURRENT MONTHLY SCHEDULE,and agrees to immediately notify staff of any changes or cancellations. Technology Learning Center agrees to REQUIRE PARTICIPANTS attending class and labs to hold an active Town of Fountain Hills Senior Center membership. ✓ Technology Learning Center agrees to provide a current CLASS ROSTER to the Senior Services Supervisor on a monthly basis. • APPROVAL OF LICENSE AGREEMENT: It is agreed the License Agreement will not be in force until both parties have signed it. For Licensee: For the Fountain Hills Community Center: \ .Date: • _! , ..��� . .r.___9-�1 C3,. Date: �1 1 t 1 t..1 Signature Signature „ L-4'0 A 1A) _ Mark C. Mayer Print Name and Title Community Services Director 21 Options for booking room space at the Community Center �.,. 1. Community Center Rental • TLC would book room space with Events and Operations Supervisor • Current room rate is$15.00 per hour for local non-profit organization • TLC would select the days and times they would like to book a classroom • TLC would be responsible for taking bookings,would set their own class fees, and TLC membership fee • No Activity Center Membership would be required • TLC is responsible for covering program expenses such as phone line, liability insurance, supplies, etc. • TLC to convert over to lap tops/Ipads at their own expense. • No hardwire devices will be permitted (all equipment must be portable/storable) • TLC would be responsible for providing needed equipment and supplies to conduct classes • TLC would be responsible for equipment set-up/take-down and storage for each class period • Community Center staff will set up tables/chairs prior to scheduled class time and they will do tear down 2. Adult Recreation Program • TLC would request classes thru the Town Recreation Program Coordinator • No room rental fee would be required • Town/TLC would determine type of classes to offer • The Town would determine class fees • TLC instructors could either volunteer their time to teach classes or request an instructor fee • The Town would be responsible for taking reservations in Activenet • The Recreation Coordinator would provide class roster to TLC prior to start of class • No Activity Center Membership would be required • Community Center staff will set up tables/chairs prior to scheduled class time and they will do tear down • Students would be required to bring their own lap tops/Ipads-TLC could loan out their equipment if they choose and they would be provided storage space 3. Activity Center Program 4. TLC would request classes thru the Town Senior Services Supervisor • No room rental fee would be required • Town/TLC would determine type of classes to offer • The Town would determine class fees • TLC instructors would volunteer their time to teach classes • The Town would be responsible for taking reservations in Activenet • The Activity Center Supervisor would provide class roster to TLC prior to start of class • Activity Center Membership would be required • Community Center staff will set up tables/chairs prior to scheduled class time and they wi►l do tear down • Students would be required to bring their own lap tops/Ipads-TLC could loan out their equipment if they choose and they would be provided storage space i • • ,.44,.,...Y....,,...,u..,',14`6....,...,,,,,...,..., n,.......,..,“*......,....,.....,...,,,,.....,. 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