Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAboutMMPC.2013.0326.Agenda THE TOWN OF F't ii011I :\.LI':1 MILS
AFFIDAVIT (0) '
VITZ LI i S T LING gIF THE _POST IVITEIETIIIIG ACT NN NC Til c�'-0
STATE OF A' IZ©NA
so
COUNTY OF MARIECOPA)
The affiant, after first duly sworn deposes and says: That the Fountain Hills Town Clerk,
personally posted or had posted a copy of the attached post meeting action notice(s) on
the Town's website:
❑ Town Council Meeting Date of:
❑ Town Council Work Study Meeting Date of:
❑ Town ouncil Special Meeting Date of:
Commission Meeting Date of: 4c1..c 4, .20i3
❑ Other:
The above refer ced post meeting action notice was posted:
(2AtL , 20/3 at 3 ' 161. .m.
i11 inc and time)
BY.
SI ATURE
SUBSCRIBED AND SWORN to me this ,91> day o d� AM
Notary Public
•
Expiration Date
ATTACH A COPY OF THE POST MEETING ACTION AGENDA NOTICE TO Tray
AFFIDAVIT BEFORE FILING,
,.�•.,., DOMINICK LABATE
Notary Pubic-State of Arizon8
MARICOPA COUNTY
My Commission Expires Jan.21,2018
unents and Settings\nwalter\Local Settings\Ten porat y Internet Files\Conteni.Outlook\7iv1ON7ZDG\Affidavit of Web Posting the Post Meeting
Action Notice-etc(2).doc 8/25/10
POST ACTION AGENDA NOTICE
o '"'���, NOTICE OF THE REGULAR MEETING
OF THE TOWN OF FOUNTAIN HILLS
} MCDOWELL MOUNTAIN PRESERVATION COMMISSION
9// o°a
that is Ac‘l
TIME: 5:30 P.M.
WHEN: TUESDAY, MARCH 26, 2013
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E.AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS,AZ
A majority of the Council members may be in attendance. No official action will be taken.
McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a
speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are
located near the Executive Assistant's position at the table. Speakers will be called in the order in which the speaker cards were
received either by the Executive Assistant or the Chairman. At that time, speakers should stand. Speakers are asked to state their
names prior to commenting and to direct their comments to the Chairman and not to individual Commission Members. Speakers'
statements should not be repetitive.In order to conduct an orderly business meeting, the Chairman shall keep control of the meeting
and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause,protests or
other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Commission
members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not
comply with these rules,you will be asked to leave.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i)
discretion of the Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii)consensus of the Commission at
Meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER and PLEDGE OF ALLEGIANCE @ 5:28 p.m.
2) ROLL CALL NO ACTION TAKEN
3) CALL to the PUBLIC NO ACTION TAKEN
Pursuant to A.R.S. §38-43 1-01(G),public comment is permitted(not required)on matters not listed on the agenda. Any such comment(i)must
be within the jurisdiction of the Commission and(ii) is subject to reasonable time,place, and manner restrictions. The Commission will not
discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action.
At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that
the matter be placed on a future Commission agenda.
4) CONSIDERATION of Approving the February 26, 2013 Meeting Minutes APPROVED
5) UPDATE on the FY 2013-14 budget process NO ACTION TAKEN
4) 6) UPDATE on Senate Bill #1525 NO ACTION TAKEN
7) UPDATE from the Fountain Hills and Scottsdale Trail Connection Workgroup NO ACTION TAKEN
8) UPDATE from the Preserve Marketing Workgroup/Community Outreach NO ACTION TAKEN
9) UPDATE from the Preserve Access Workgroup NO ACTION TAKEN
10)DISCUSSION of adding a Preserve Trailhead Construction Work Group NO ACTION TAKEN
11)DISCUSSION of Preserve trifold brochures placement in kiosks NO ACTION TAKEN
12)UPDATE on the American Trails International Trails Symposium NO ACTION TAKEN
13)UPDATE on the Fountain Hills CYCLOVIA NO ACTION TAKEN
14)CONSIDERATION of Adjournment APPROVED @ 6:35 p.m.
Dated this 19th day of March 2013
By:
Nancy Wa er, Executive Assistant
Pursuant to Title II of the American with Disabilities Act(ADA),McDowell Mountain Preservation Commission does not discriminate on
the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for
effective communication in this meeting may contact Nancy Walter at 480-816-5148(voice)or 1-800-367-8939(TDD),72 business hours
prior to the meeting start time.
•
MMPC
MMPC
March 2013
Sumary of places to put the trifold flyers for the Fountain Hills Preserve. Trail Rating Cards can also be places at these
locationsl
1 Chamber of Comerce
2 First floor Town Hall kiosk
3 Community Center kiosk
4 Copperwynd Resort
5 Holiday Inn
6 Motel at Shea and Saguaro
7 Kiosk at Towns only Preserve Trailhead by the parking lot
8 North entrance to the Preserve
9 Sount entrance to the Preserve
10 Trail intersection of Sonoran and Dixie Mine
11 Several web sites
12 Marriott on the Res
13 Town Lake Overlook trail
14
15
1
Page 1
�o,v--till NOTICE OF THE REGULAR MEETING
z
OF THE TOWN OF FOUNTAIN HILLS
0 { a MCDOWELL MOUNTAIN PRESERVATION COMMISSION
is" •
9* o°
04,is i•sv
TIME: 5:30 P.M.
WHEN: TUESDAY,MARCH 26,2013
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS,AZ
A majority of the Council members may be in attendance. No official action will be taken.
McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a
speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are
located near the Executive Assistant's position at the table. Speakers will be called in the order in which the speaker cards were
received either by the Executive Assistant or the Chairman. At that time, speakers should stand. Speakers are asked to state their
names prior to commenting and to direct their comments to the Chairman and not to individual Commission Members. Speakers'
statements should not be repetitive.In order to conduct an orderly business meeting, the Chairman shall keep control of the meeting
and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause,protests or
other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Commission
members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not
comply with these rules,you will be asked to leave.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i)
discretion of the Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii)consensus of the Commission at
Meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER and PLEDGE OF ALLEGIANCE
2) ROLL CALL
3) CALL to the PUBLIC
Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)must
be within the jurisdiction of the Commission and(ii) is subject to reasonable time, place, and manner restrictions. The Commission will not
discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action.
At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that
the matter be placed on a future Commission agenda.
4) CONSIDERATION of Approving the February 26,2013 Meeting Minutes
5) UPDATE on the FY 2013-14 budget process
6) UPDATE on Senate Bill#1525
7) UPDATE from the Fountain Hills and Scottsdale Trail Connection Workgroup
8) UPDATE from the Preserve Marketing Workgroup/Community Outreach
9) UPDATE from the Preserve Access Workgroup
10)DISCUSSION of adding a Preserve Trailhead Construction Work Group
11)DISCUSSION of Preserve trifold brochures placement in kiosks
12)UPDATE on the American Trails International Trails Symposium
13)UPDATE on the Fountain Hills CYCLOVIA
14)CONSIDERATION of Adjournment
Dated this 19th day of March 2013
By: 4
Nancy Wa er, Executive Assistant
Pursuant to Title II of the American with Disabilities Act(ADA),McDowell Mountain Preservation Commission does not discriminate on
the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for
effective communication in this meeting may contact Nancy Walter at 480-816-5148(voice)or 1-800-367-8939(TDD),72 business hours
prior to the meeting start time.
3/25/2013
TOWN OF FOUNTAIN HILLS
McDowell Mountain Preservation
Commission
Budget Update
p A IN
• S 1!
liw J•
z
_ _ r
14ar is I'
March 26, 2013
Agenda
2013/14 Annual Budget no'
se
1. Operational Priorities
2. Strategic Plan Goals
3. SPAC's Recommendations
4. Financial Overview (5 Year)
5. Priority Budget Issues
a. CIP
b. Pavement Management Plan
c. Economic Development
d. Fountain Lake IGAs
1
3/25/2013
�A���I.N'yt
Agenda...cont �
:
Mir�r
Priority Budget Issues that. ��
ATE
e. Fire Station #2
f. Public Safety Fire Fee
g. Town Prosecutor
h. Avenue of the Fountains Median Project
i. Saguaro Blvd. Intersection Project
j. Saguaro Blvd. Road Bond Project
k. Community Partnerships
6. Budget Calendar
Town of Fountain Hills Organization
39 Full Time Citizens of Fountain Hills
18 Part Time
57 Total
Mayor and Town Council
Employees
Executive Assistant
Municipal Court - Town Manager
Judge _
Fire/EMS 111111111
Community Development Administration Law Enforcement
Services Services
Streets/ Deputy Town Manager/
Parks Fleet Finance Director
Recreation Engineering/GIS Human Resources/
Risk Management
Community Planning/
Center Code Enforcement Economic
Development
Senior Building Safety
Services Town Clerk
Facilities
2
3/25/2013
PERSONNEL & BENEFITS
$3,218,861 (j3.8%)
• No new staff positions
• 57 Total Employees—39 full time and 18 part time
• Pay Plan includes 50.51 FTE Positions
• 2.5% merit increase included
Number of FTE Employees
ISS
Delivery of service to the
z__.__ citizens of Fountain Hills is
-_ 'n n 82 et
so dependent upon the number
20 of employees who can
1 „
60 5 perform the services.
FY°1 FY02 FY01 fY°x FY°5 ". ”. FY°x FYOe FY2° FYSI FfI 8818 881,1
COMMUNITY SERVICES DEPARTMENT mi
Director
Executive Assistant - - Receptionist(.75)
Receptionist(.25)
Recreation Senior Services Parks Supervisor
Supervisor Supervisor
Community Center Community Center Parks Lead
Eventz Operations
Rec Coordinator Rec �oo�dn:ato Coordinator
Coordinator Grounds Keeper
'Operations Support
Rec Assist PT i - Worker(.825) Grounds Keeper
HDM Activities 'Operations Support Grounds Keeper
Rec Assist PT Coordinator(.75) Coordinator(.58)
Worker(.825)
Grounds Keeper
Rec Assist PT Senior Services
Assistant(.35)
Rec Assist PT
*Part Time
3
3/25/2013
•
(kat Is AO.
2013/14 Annual Budget
Operational Priorities
Pavement
Management
Program
Economic
Volunteer Development
Program Plan
Town
Fountain Lake
Prosecutor IGA
Community
Fire Station#2 Partnership
Funding Policy
4
3/25/2013
2013/14 Budget Highlights f f'
z
3
C ` 4
I4,rhar�,,,r7od
a
Is
• Pavement Management Program:$2,000,000 budgeted for 2013/14 for
maintenance operations.
• Economic Development Plan Implementation.
• Shea Blvd/Saguaro Blvd Road Project to be initiated.
• Community Partnership Funding is located within the respective Departments
related to the extension of the services provided.
• 2.5%Personnel Performance Merit increase included. Overall reduction of
personnel costs by 3.8%from previous fiscal year.
tit,s.I,N y
i
idle 1111..
..., .
1,-, `cr
'hati,nol
Financial
5 year Overview
5
3/25/2013
roe 4r
Budget Assumptions
• New normal—razor thin available funds
• Revenue projections are determined using both a trend analysis formula,
as well as a flat percentage increase(2%), but are estimates.
• No change in distribution of State Shared revenues.
• Maintaining existing level of service(no new programs).
• Inflation factor of 2% in departments, except public safety contracts
increase 4% in FY15
• The Ellman property is not included in any future revenue estimates.
• No increase in staffing levels.
• Annual General Fund payment for Community Center is eliminated in
FY15-16
• TPT Construction Sales Tax Revenue included in Projections
General Fund Revenues
(in millions)
$16.0
$14.8
$14.0 $13.6
$13.5
$13.0 $13.2
$12.6
$12.0 -
$10.0 --
FY08-09 FY09.10 FY10.11 FY11-12 FY12.13 FY13-14
6
3/25/2013
General Fund Expenditures
(in millions)
$16.0
$14.8
$14.0 - $13.5
$13.3 $13.1
$12.0 $12.0
$12.0 -
$10.0
FY08-09 FY09.10 FY10.11 FY11-12 FY12-13 FY13-14
$18.0 -1 General Fund Revenues and Expenditures
Fiscal Years 2008 through 2018
$16.0 -
$14.0
$12.0-
$10.0 ' -
FY01 FY09 FY19 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
Revenues tExpenditures
7
3/25/2013
OPERATIONAL PRIORITY:
PAVEMENT MANAGEMENT PROGRAM
Cities and towns receive
27.5%of fuel tax and
transportation related fees r -- -
collected by the state based HIGH\)AY USER(HURF)REVENUE
on population and county
of origin of fuel sales. The
increase in HURF s om)
allocations in FY 2006-07
was the result of the 2005 morrow
census population
estimates. The revenue t'°°°A°°
estimate for FY2014 is
based on estimates of tiao0n00
revenue sharing by
Arizona Department of S1 WAN
Transportation(ADOT)in ' , , ' 1
their distribution forecast. 81r140A00
addition to the transfer I I 111
of revenue frommthe t1.200A40
General Fund to HURF
(vehicle license taxes)to tiw0°°°
fund a pavement ' Fiscal years 2005 through 2014 - '-- �
management program.
*Includes$750,000 VLT transfer from General Fund
Number of Town Employees
120 - — --
r 115
110 , 108 .-._. -_...
ti.
0087 88— �__
77 77 82 81
:: irii .
61 Set
60 56
lilT
SU
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY06 FY09 FY10 FY11 FY12 FY13 FY14
8
3/25/2013
Comparison of FY 13 General Fund Operating Cost Per
1,000 Citizens
Tempe $0.96
Surprise So.62 I
Scottsdale St.00 I
Queen Creek SO se I
Mesa S0.56 I
Goodyear $t_26 I
Gilbert So.57 I
Casa Grande $0.79 I
Paradise Valley St to I
Fountain Hills
$0.00 $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40
OUTSTANDING BONDS
Bond Purpose Date of Interest Date of Outstanding
Type of Issue Bond Issue Rate Maturity Punctpal
l56s l
GO Refunding 6/1,2005 4.00 7,1,2019 $3,755,000
TOTAL $3,755,000
Rev Mtn.Bonds 12/1/2001 4.70 7/1/2021 $400,000
* " tl i Rev Refunding 6/1/2005 4.15 7/1/2019 $4,230,000
' Stli TOTAL $4,630,000
SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $3,090,000
i TOTAL $3,090,000
f r.. GRAND TOTAL $11,475,000
'al
11At
i . i, 5 . GO General Obligation Bonds
,..:,-.. t"' --_� Rev Revenue Bonds
_ SA Special Ass essment Bonds
9
3/25/2013
�cal_vy
Y v.
%It is M"
PRIORITY
BUDGET ISSUES
Capital Improvement
AIM
Program _ '.r
Chet Lv
• $9.3 Million Available for Capital Improvement
Planning.
• Re-Prioritization of Projects:
— Five Year Planning Horizon
—Ten Year Planning Horizon
—Twenty Year Planning Horizon
— Build-Out Planning Horizon
10
3/25/2013
Project Project CIP Funded Grant/
Number Other
D6030 Ashbrook Wash $758,000 $758,000
D6028 Oxford Wash/FH Blvd $696,000
D6047 Misc.Drainage $50,000
F4015 Fire Station 1 Remodel $420,000
F4005 Fire Station 2 Relocation $2,110,000
P3011 Fountain Park Improvements $1,500,000
P3022 Fountain Lake Water Quality $300,000
P3024 Urban Trail Improvements $80,000
P3025 Adero Canyon Traiihead $230,000 $1,700,000
S6003 Unpaved Alley Paving $695,000
Project Project CIP Funded Grant/
Number Other
S6005 Shea Widening $957,000 $2,746,000
S6008 Pavement Management $1,000,000
S6053 FH Shoulder Paving $81,000 $255,000
S6054 Highway Safety Improvements $10,000 $47,000
S6056 E/B Shea Bike Lane $211,000 $440,000
T5011 T/S Palisades&Saguaro $400,000
Project Project CIP Funded Grant/
Number Other
D6030 Ashbrook Wash $758,000 $758,000
D6028 Oxford Wash/FH Blvd $696,000
D6047 Misc.Drainage $50,000
F4015 Fire Station 1 Remodel $420,000
F4005 Fire Station 2 Relocation $2,110,000
P3011 Fountain Park Improvements $1,500,000
P3022 Fountain Lake Water Quality $300,000
P3024 Urban Trail Improvements $80,000
P3025 Adero Canyon Trailhead $230,000 $1,700,000
S6003 Unpaved Alley Paving $695,000
Project Project CIP Funded Grant/
Number Other
56005 Shea Widening $957,000 $2,746,000
S6008 Pavement Management $1,000,000
56053 FH Shoulder Paving $81,000 $255,000
S6054 Highway Safety Improvements $10,000 $47,000
56056 E/BShea Bike Lane $211,000 $440,000
T5011 T/S Palisades&Saguaro $400,000
11
3/25/2013
Project Project CIP Funded Grant/
Number Other
E8501 Downtown Greening $100,000
E8502 Downtown Vision Master Plan $400,000
E8504 AOF Improvements $1,640,000
F4002 Street Maintenance Facility $225,000
F4013 Fire Station 3 $2,676,000
F4025 Portable Fire Training Unit $160,000
F4027 Radios $120,000
P3014 Ellman Projects $27,600,000
P3023 Pocket Park West $713,000
S6010 Saguaro Blvd $8,200,000
TOTALS $9,498,000 $47,780,000
Pavement Management � „ `,/
Plan
Resolution #2013-02 Puts Into Motion the
Pavement Management Plan
— 2012/13 Fiscal Year - $867,000 for Zone #6
— 2013/14 Fiscal Year - $2,000,000 for Zone #7
• Includes $1 million re-programmed CIP funds
— 2015/2021 Fiscal Years - $1,000,000 annually for
Zones 1 -5.
12
3/25/2013
Fountain Lake IGA
fats 612
• Complete the Reclaimed Water Use IGA
• Complete the Fountain Lake IGA
• If not successfully completed, CIP funding is
necessary to implement and complete the
Malfi Fountain Lake Analysis &
Recommendations.
AI iN'
Fire Station #2 `J
\
• Fire Station #2 Relocation Project y//,,Z em
- It is a Response Time Issue.
— Site Determination consideration for revisiting the site of
Fire Station #2. Discussion and reconsideration of the Land
trade with MCO.
— Original Site Disposition.
— Construction Project Funding Re-Prioritized in CIP for
$2,000,000.
• Alternative is to renegotiate Rural Metro
Contract with lower response times
thresholds.
13
3/25/2013
Public Safety Fire Fee
• The Town of Paradise Valley recently enacted a
Public Safety Fee for Fire Protection.
— Continue Review of PV's Fee Program for the 2014/15Fiscal
Year.
— Provide a Report utilizing PSAC as the vehicle for the
report/analysis/recommendation to the Mayor & Town
Council of its findings.
Avenue Median Project f.
,^
//'bat
• Determine best Design Concepts.
• Proceed and Complete Project by October 2013.
• Funded through the Downtown Excise Tax.
14
3/25/2013
Saguaro Blvd Bond Project TA. ,;_
• Determine best course of action regarding
Saguaro Blvd. Bond Project.
• $8.2 million estimate.
• Possible Call for November 2013 Election
FY14 BUDGET SCHEDULE
• April 22, 2013 Budget released
• May 1, 2013 Budget Open House
• May 1, 6, 7, 8 Council Budget Sessions
• May 16, 2013 Adopt tentative budget
• June 6, 2013 Adopt final budget
• June 20, 2013 Adopt tax levy
15
3/25/2013
Z
=,S
r
59
f
Que ons .
,..„„i)
,,,i)
16