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HomeMy WebLinkAboutMMPC.2013.0326.Agenda THE TOWN OF F't ii011I :\.LI':1 MILS AFFIDAVIT (0) ' VITZ LI i S T LING gIF THE _POST IVITEIETIIIIG ACT NN NC Til c�'-0 STATE OF A' IZ©NA so COUNTY OF MARIECOPA) The affiant, after first duly sworn deposes and says: That the Fountain Hills Town Clerk, personally posted or had posted a copy of the attached post meeting action notice(s) on the Town's website: ❑ Town Council Meeting Date of: ❑ Town Council Work Study Meeting Date of: ❑ Town ouncil Special Meeting Date of: Commission Meeting Date of: 4c1..c 4, .20i3 ❑ Other: The above refer ced post meeting action notice was posted: (2AtL , 20/3 at 3 ' 161. .m. i11 inc and time) BY. SI ATURE SUBSCRIBED AND SWORN to me this ,91> day o d� AM Notary Public • Expiration Date ATTACH A COPY OF THE POST MEETING ACTION AGENDA NOTICE TO Tray AFFIDAVIT BEFORE FILING, ,.�•.,., DOMINICK LABATE Notary Pubic-State of Arizon8 MARICOPA COUNTY My Commission Expires Jan.21,2018 unents and Settings\nwalter\Local Settings\Ten porat y Internet Files\Conteni.Outlook\7iv1ON7ZDG\Affidavit of Web Posting the Post Meeting Action Notice-etc(2).doc 8/25/10 POST ACTION AGENDA NOTICE o '"'���, NOTICE OF THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS } MCDOWELL MOUNTAIN PRESERVATION COMMISSION 9// o°a that is Ac‘l TIME: 5:30 P.M. WHEN: TUESDAY, MARCH 26, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E.AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS,AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call. PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located near the Executive Assistant's position at the table. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Chairman. At that time, speakers should stand. Speakers are asked to state their names prior to commenting and to direct their comments to the Chairman and not to individual Commission Members. Speakers' statements should not be repetitive.In order to conduct an orderly business meeting, the Chairman shall keep control of the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause,protests or other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Commission members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not comply with these rules,you will be asked to leave. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii)consensus of the Commission at Meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1) CALL TO ORDER and PLEDGE OF ALLEGIANCE @ 5:28 p.m. 2) ROLL CALL NO ACTION TAKEN 3) CALL to the PUBLIC NO ACTION TAKEN Pursuant to A.R.S. §38-43 1-01(G),public comment is permitted(not required)on matters not listed on the agenda. Any such comment(i)must be within the jurisdiction of the Commission and(ii) is subject to reasonable time,place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that the matter be placed on a future Commission agenda. 4) CONSIDERATION of Approving the February 26, 2013 Meeting Minutes APPROVED 5) UPDATE on the FY 2013-14 budget process NO ACTION TAKEN 4) 6) UPDATE on Senate Bill #1525 NO ACTION TAKEN 7) UPDATE from the Fountain Hills and Scottsdale Trail Connection Workgroup NO ACTION TAKEN 8) UPDATE from the Preserve Marketing Workgroup/Community Outreach NO ACTION TAKEN 9) UPDATE from the Preserve Access Workgroup NO ACTION TAKEN 10)DISCUSSION of adding a Preserve Trailhead Construction Work Group NO ACTION TAKEN 11)DISCUSSION of Preserve trifold brochures placement in kiosks NO ACTION TAKEN 12)UPDATE on the American Trails International Trails Symposium NO ACTION TAKEN 13)UPDATE on the Fountain Hills CYCLOVIA NO ACTION TAKEN 14)CONSIDERATION of Adjournment APPROVED @ 6:35 p.m. Dated this 19th day of March 2013 By: Nancy Wa er, Executive Assistant Pursuant to Title II of the American with Disabilities Act(ADA),McDowell Mountain Preservation Commission does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact Nancy Walter at 480-816-5148(voice)or 1-800-367-8939(TDD),72 business hours prior to the meeting start time. • MMPC MMPC March 2013 Sumary of places to put the trifold flyers for the Fountain Hills Preserve. Trail Rating Cards can also be places at these locationsl 1 Chamber of Comerce 2 First floor Town Hall kiosk 3 Community Center kiosk 4 Copperwynd Resort 5 Holiday Inn 6 Motel at Shea and Saguaro 7 Kiosk at Towns only Preserve Trailhead by the parking lot 8 North entrance to the Preserve 9 Sount entrance to the Preserve 10 Trail intersection of Sonoran and Dixie Mine 11 Several web sites 12 Marriott on the Res 13 Town Lake Overlook trail 14 15 1 Page 1 �o,v--till NOTICE OF THE REGULAR MEETING z OF THE TOWN OF FOUNTAIN HILLS 0 { a MCDOWELL MOUNTAIN PRESERVATION COMMISSION is" • 9* o° 04,is i•sv TIME: 5:30 P.M. WHEN: TUESDAY,MARCH 26,2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS,AZ A majority of the Council members may be in attendance. No official action will be taken. McDowell Mountain Preservation Commissioners will attend either in person or by telephone conference call. PROCEDURE FOR ADDRESSING THE COMMISSION Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant prior to Commission discussion of that Agenda item. Speaker Cards are located near the Executive Assistant's position at the table. Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the Chairman. At that time, speakers should stand. Speakers are asked to state their names prior to commenting and to direct their comments to the Chairman and not to individual Commission Members. Speakers' statements should not be repetitive.In order to conduct an orderly business meeting, the Chairman shall keep control of the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause,protests or other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Commission members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not comply with these rules,you will be asked to leave. Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by (i) discretion of the Director upon request by the speaker not less than 24 hours prior to a Meeting, (ii)consensus of the Commission at Meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The agenda for the meeting is as follows: 1) CALL TO ORDER and PLEDGE OF ALLEGIANCE 2) ROLL CALL 3) CALL to the PUBLIC Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)must be within the jurisdiction of the Commission and(ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,individual Commissioner may(i)respond to criticism,(ii)ask staff to review a matter or(iii)ask that the matter be placed on a future Commission agenda. 4) CONSIDERATION of Approving the February 26,2013 Meeting Minutes 5) UPDATE on the FY 2013-14 budget process 6) UPDATE on Senate Bill#1525 7) UPDATE from the Fountain Hills and Scottsdale Trail Connection Workgroup 8) UPDATE from the Preserve Marketing Workgroup/Community Outreach 9) UPDATE from the Preserve Access Workgroup 10)DISCUSSION of adding a Preserve Trailhead Construction Work Group 11)DISCUSSION of Preserve trifold brochures placement in kiosks 12)UPDATE on the American Trails International Trails Symposium 13)UPDATE on the Fountain Hills CYCLOVIA 14)CONSIDERATION of Adjournment Dated this 19th day of March 2013 By: 4 Nancy Wa er, Executive Assistant Pursuant to Title II of the American with Disabilities Act(ADA),McDowell Mountain Preservation Commission does not discriminate on the basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for effective communication in this meeting may contact Nancy Walter at 480-816-5148(voice)or 1-800-367-8939(TDD),72 business hours prior to the meeting start time. 3/25/2013 TOWN OF FOUNTAIN HILLS McDowell Mountain Preservation Commission Budget Update p A IN • S 1! liw J• z _ _ r 14ar is I' March 26, 2013 Agenda 2013/14 Annual Budget no' se 1. Operational Priorities 2. Strategic Plan Goals 3. SPAC's Recommendations 4. Financial Overview (5 Year) 5. Priority Budget Issues a. CIP b. Pavement Management Plan c. Economic Development d. Fountain Lake IGAs 1 3/25/2013 �A���I.N'yt Agenda...cont � : Mir�r Priority Budget Issues that. �� ATE e. Fire Station #2 f. Public Safety Fire Fee g. Town Prosecutor h. Avenue of the Fountains Median Project i. Saguaro Blvd. Intersection Project j. Saguaro Blvd. Road Bond Project k. Community Partnerships 6. Budget Calendar Town of Fountain Hills Organization 39 Full Time Citizens of Fountain Hills 18 Part Time 57 Total Mayor and Town Council Employees Executive Assistant Municipal Court - Town Manager Judge _ Fire/EMS 111111111 Community Development Administration Law Enforcement Services Services Streets/ Deputy Town Manager/ Parks Fleet Finance Director Recreation Engineering/GIS Human Resources/ Risk Management Community Planning/ Center Code Enforcement Economic Development Senior Building Safety Services Town Clerk Facilities 2 3/25/2013 PERSONNEL & BENEFITS $3,218,861 (j3.8%) • No new staff positions • 57 Total Employees—39 full time and 18 part time • Pay Plan includes 50.51 FTE Positions • 2.5% merit increase included Number of FTE Employees ISS Delivery of service to the z__.__ citizens of Fountain Hills is -_ 'n n 82 et so dependent upon the number 20 of employees who can 1 „ 60 5 perform the services. FY°1 FY02 FY01 fY°x FY°5 ". ”. FY°x FYOe FY2° FYSI FfI 8818 881,1 COMMUNITY SERVICES DEPARTMENT mi Director Executive Assistant - - Receptionist(.75) Receptionist(.25) Recreation Senior Services Parks Supervisor Supervisor Supervisor Community Center Community Center Parks Lead Eventz Operations Rec Coordinator Rec �oo�dn:ato Coordinator Coordinator Grounds Keeper 'Operations Support Rec Assist PT i - Worker(.825) Grounds Keeper HDM Activities 'Operations Support Grounds Keeper Rec Assist PT Coordinator(.75) Coordinator(.58) Worker(.825) Grounds Keeper Rec Assist PT Senior Services Assistant(.35) Rec Assist PT *Part Time 3 3/25/2013 • (kat Is AO. 2013/14 Annual Budget Operational Priorities Pavement Management Program Economic Volunteer Development Program Plan Town Fountain Lake Prosecutor IGA Community Fire Station#2 Partnership Funding Policy 4 3/25/2013 2013/14 Budget Highlights f f' z 3 C ` 4 I4,rhar�,,,r7od a Is • Pavement Management Program:$2,000,000 budgeted for 2013/14 for maintenance operations. • Economic Development Plan Implementation. • Shea Blvd/Saguaro Blvd Road Project to be initiated. • Community Partnership Funding is located within the respective Departments related to the extension of the services provided. • 2.5%Personnel Performance Merit increase included. Overall reduction of personnel costs by 3.8%from previous fiscal year. tit,s.I,N y i idle 1111.. ..., . 1,-, `cr 'hati,nol Financial 5 year Overview 5 3/25/2013 roe 4r Budget Assumptions • New normal—razor thin available funds • Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase(2%), but are estimates. • No change in distribution of State Shared revenues. • Maintaining existing level of service(no new programs). • Inflation factor of 2% in departments, except public safety contracts increase 4% in FY15 • The Ellman property is not included in any future revenue estimates. • No increase in staffing levels. • Annual General Fund payment for Community Center is eliminated in FY15-16 • TPT Construction Sales Tax Revenue included in Projections General Fund Revenues (in millions) $16.0 $14.8 $14.0 $13.6 $13.5 $13.0 $13.2 $12.6 $12.0 - $10.0 -- FY08-09 FY09.10 FY10.11 FY11-12 FY12.13 FY13-14 6 3/25/2013 General Fund Expenditures (in millions) $16.0 $14.8 $14.0 - $13.5 $13.3 $13.1 $12.0 $12.0 $12.0 - $10.0 FY08-09 FY09.10 FY10.11 FY11-12 FY12-13 FY13-14 $18.0 -1 General Fund Revenues and Expenditures Fiscal Years 2008 through 2018 $16.0 - $14.0 $12.0- $10.0 ' - FY01 FY09 FY19 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 Revenues tExpenditures 7 3/25/2013 OPERATIONAL PRIORITY: PAVEMENT MANAGEMENT PROGRAM Cities and towns receive 27.5%of fuel tax and transportation related fees r -- - collected by the state based HIGH\)AY USER(HURF)REVENUE on population and county of origin of fuel sales. The increase in HURF s om) allocations in FY 2006-07 was the result of the 2005 morrow census population estimates. The revenue t'°°°A°° estimate for FY2014 is based on estimates of tiao0n00 revenue sharing by Arizona Department of S1 WAN Transportation(ADOT)in ' , , ' 1 their distribution forecast. 81r140A00 addition to the transfer I I 111 of revenue frommthe t1.200A40 General Fund to HURF (vehicle license taxes)to tiw0°°° fund a pavement ' Fiscal years 2005 through 2014 - '-- � management program. *Includes$750,000 VLT transfer from General Fund Number of Town Employees 120 - — -- r 115 110 , 108 .-._. -_... ti. 0087 88— �__ 77 77 82 81 :: irii . 61 Set 60 56 lilT SU FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY06 FY09 FY10 FY11 FY12 FY13 FY14 8 3/25/2013 Comparison of FY 13 General Fund Operating Cost Per 1,000 Citizens Tempe $0.96 Surprise So.62 I Scottsdale St.00 I Queen Creek SO se I Mesa S0.56 I Goodyear $t_26 I Gilbert So.57 I Casa Grande $0.79 I Paradise Valley St to I Fountain Hills $0.00 $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 OUTSTANDING BONDS Bond Purpose Date of Interest Date of Outstanding Type of Issue Bond Issue Rate Maturity Punctpal l56s l GO Refunding 6/1,2005 4.00 7,1,2019 $3,755,000 TOTAL $3,755,000 Rev Mtn.Bonds 12/1/2001 4.70 7/1/2021 $400,000 * " tl i Rev Refunding 6/1/2005 4.15 7/1/2019 $4,230,000 ' Stli TOTAL $4,630,000 SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $3,090,000 i TOTAL $3,090,000 f r.. GRAND TOTAL $11,475,000 'al 11At i . i, 5 . GO General Obligation Bonds ,..:,-.. t"' --_� Rev Revenue Bonds _ SA Special Ass essment Bonds 9 3/25/2013 �cal_vy Y v. %It is M" PRIORITY BUDGET ISSUES Capital Improvement AIM Program _ '.r Chet Lv • $9.3 Million Available for Capital Improvement Planning. • Re-Prioritization of Projects: — Five Year Planning Horizon —Ten Year Planning Horizon —Twenty Year Planning Horizon — Build-Out Planning Horizon 10 3/25/2013 Project Project CIP Funded Grant/ Number Other D6030 Ashbrook Wash $758,000 $758,000 D6028 Oxford Wash/FH Blvd $696,000 D6047 Misc.Drainage $50,000 F4015 Fire Station 1 Remodel $420,000 F4005 Fire Station 2 Relocation $2,110,000 P3011 Fountain Park Improvements $1,500,000 P3022 Fountain Lake Water Quality $300,000 P3024 Urban Trail Improvements $80,000 P3025 Adero Canyon Traiihead $230,000 $1,700,000 S6003 Unpaved Alley Paving $695,000 Project Project CIP Funded Grant/ Number Other S6005 Shea Widening $957,000 $2,746,000 S6008 Pavement Management $1,000,000 S6053 FH Shoulder Paving $81,000 $255,000 S6054 Highway Safety Improvements $10,000 $47,000 S6056 E/B Shea Bike Lane $211,000 $440,000 T5011 T/S Palisades&Saguaro $400,000 Project Project CIP Funded Grant/ Number Other D6030 Ashbrook Wash $758,000 $758,000 D6028 Oxford Wash/FH Blvd $696,000 D6047 Misc.Drainage $50,000 F4015 Fire Station 1 Remodel $420,000 F4005 Fire Station 2 Relocation $2,110,000 P3011 Fountain Park Improvements $1,500,000 P3022 Fountain Lake Water Quality $300,000 P3024 Urban Trail Improvements $80,000 P3025 Adero Canyon Trailhead $230,000 $1,700,000 S6003 Unpaved Alley Paving $695,000 Project Project CIP Funded Grant/ Number Other 56005 Shea Widening $957,000 $2,746,000 S6008 Pavement Management $1,000,000 56053 FH Shoulder Paving $81,000 $255,000 S6054 Highway Safety Improvements $10,000 $47,000 56056 E/BShea Bike Lane $211,000 $440,000 T5011 T/S Palisades&Saguaro $400,000 11 3/25/2013 Project Project CIP Funded Grant/ Number Other E8501 Downtown Greening $100,000 E8502 Downtown Vision Master Plan $400,000 E8504 AOF Improvements $1,640,000 F4002 Street Maintenance Facility $225,000 F4013 Fire Station 3 $2,676,000 F4025 Portable Fire Training Unit $160,000 F4027 Radios $120,000 P3014 Ellman Projects $27,600,000 P3023 Pocket Park West $713,000 S6010 Saguaro Blvd $8,200,000 TOTALS $9,498,000 $47,780,000 Pavement Management � „ `,/ Plan Resolution #2013-02 Puts Into Motion the Pavement Management Plan — 2012/13 Fiscal Year - $867,000 for Zone #6 — 2013/14 Fiscal Year - $2,000,000 for Zone #7 • Includes $1 million re-programmed CIP funds — 2015/2021 Fiscal Years - $1,000,000 annually for Zones 1 -5. 12 3/25/2013 Fountain Lake IGA fats 612 • Complete the Reclaimed Water Use IGA • Complete the Fountain Lake IGA • If not successfully completed, CIP funding is necessary to implement and complete the Malfi Fountain Lake Analysis & Recommendations. AI iN' Fire Station #2 `J \ • Fire Station #2 Relocation Project y//,,Z em - It is a Response Time Issue. — Site Determination consideration for revisiting the site of Fire Station #2. Discussion and reconsideration of the Land trade with MCO. — Original Site Disposition. — Construction Project Funding Re-Prioritized in CIP for $2,000,000. • Alternative is to renegotiate Rural Metro Contract with lower response times thresholds. 13 3/25/2013 Public Safety Fire Fee • The Town of Paradise Valley recently enacted a Public Safety Fee for Fire Protection. — Continue Review of PV's Fee Program for the 2014/15Fiscal Year. — Provide a Report utilizing PSAC as the vehicle for the report/analysis/recommendation to the Mayor & Town Council of its findings. Avenue Median Project f. ,^ //'bat • Determine best Design Concepts. • Proceed and Complete Project by October 2013. • Funded through the Downtown Excise Tax. 14 3/25/2013 Saguaro Blvd Bond Project TA. ,;_ • Determine best course of action regarding Saguaro Blvd. Bond Project. • $8.2 million estimate. • Possible Call for November 2013 Election FY14 BUDGET SCHEDULE • April 22, 2013 Budget released • May 1, 2013 Budget Open House • May 1, 6, 7, 8 Council Budget Sessions • May 16, 2013 Adopt tentative budget • June 6, 2013 Adopt final budget • June 20, 2013 Adopt tax levy 15 3/25/2013 Z =,S r 59 f Que ons . ,..„„i) ,,,i) 16