HomeMy WebLinkAboutSPAC.2016.0922.Agenda THE TOWN OF FOUNTAIN HILLS
AFFIDAVIT OF
WEB POSTING OF THE POST MEETING ACTION NOTICE
STATE OF ARIZONA }
} ss
COUNTY OF MARICOPA }
The affiant, after first duly sworn deposes and says: That the Fountain Hills Town Clerk,
personally posted or had posted a copy of the attached post meeting action notice(s) on
the Town's website:
❑ Town Council Meeting Date of:
❑ Town Council Work Study Meeting Date of:
❑ Town Council Special Meeting Date of:
X a P/rte- Commission Meeting Date of: /;ro
i9Other: c5*.olic)_,) cpti/Le ? ili())1060
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The above refere ed p st • action notice was posted:
, 20 A, at •/ !.m.
(Fill in date an time)
BY: /R/
IGNA RE
- • '
: • . • • _ .• . •e this 21 day of k;h't' , 20 1(0 .
4-11104 JENNIFER LYONS
Notary Public,State of Arizona
(0'4 Maricopa County
My Comm
April 0ission Expires Not ry Publi
Expiration Date
ATTACH A COPY OF THE POST MEETING ACTION AGENDA NOTICE TO THIS AFFIDAVIT
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C:\Users\NWalter\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.IE5\BQLH6YKG\Individual_Aftidavit_of_Web_Posing_the_Post_Meeting_Action_Notice.doc 2/09
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POST ACTION AGENDA NOTICE
o?�"� NOTICE OF THE REGULAR MEETING
z OF THE TOWN OF FOUNTAIN HILLS
r1 STRATEGIC PLANNING ADVISORY COMMISSION
TIME: 4:00 P.M.
WHEN: THURSDAY, SEPTEMBER 22, 2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS,AZ
A majority of the Council members may be in attendance. No official action will be taken.
Strategic Planning Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION
Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant
prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and
near the Executive Assistant's position near the dais.
Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the
Commission Chair. At that time,speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills(do not provide a home address)prior to commenting and to
direct their comments to the Presiding Officer and not to individual Commission members. Speakers' statements
should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his
or her opportunity to speak on the matter. Speakers maynot t reserve aportion oftheir timefor a later time or(ii)
PP h' P P C)
transfer any portion of their time to another speaker.
If there is a Public Hearing,please submit the speaker card to speak to that issue during the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by(i)
discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the
Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules,you will be asked to leave.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER @ 4:00 p.m.
2) ROLL CALL NO ACTION TAKEN
3) CALL to the PUBLIC NO ACTION TAKEN
a) Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)
must be within the jurisdiction of the Commission and(ii)is subject to reasonable time,place,and manner restrictions. The Commission
Lae will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and
legal action. At the conclusion of the call to the public, individual Commissioner may(i)respond to criticism, (ii)ask staff to review a
matter or(iii)ask that the matter be placed on a future Commission agenda.
4) CONSIDERATION of Approving the July 28, 2016 Meeting Minutes APPROVED
5) DISCUSSION of assembling the Go-Forward work-groups' information NO ACTION TAKEN
6) DISCUSSION of Strategic Plan draft document NO ACTION TAKEN
7) CONSIDERATION of Adjournment APPROVED @ 5:04.m.
Dated this 15th day of September 2016
By: /1( ‘Cl/ l�/G
Nancy Walter,Executive Assistant
Pursuant to Title II of the American with Disabilities Act(ADA),Strategic Planning Advisory Commission does not discriminate on the
basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for
effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72 business hours prior to the
meeting start time.
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Guidelines for Defining and Measuring Strategic Goals
Our workgroup has done quite a bit of work creating structure and definition of the
Communications Plan and system for defining and measuring Strategic Goals. Here is some of
the work product we created that we think will assist in developing the goals and milestones for
each of the Plan's sections you've volunteered to work on.
Use the provided "Logic Model" graphic to help understand the nature and relationship of the
terms described below. And, of course, do not hesitate to reach out to Nancy for questions or
suggestions before we get back together as a complete Commission.
Terms Defined:
• Strategic Goals—these are the specific stated desired end state conditions/results for
the 5-year strategic plan that support the overriding Strategic Priorities developed in
collaboration with VisionFH. Consider;
o What is the end game over 5 years?
o What does it "look like" in 5 years—what has changed and what has been
created?
You should create two to four Strategic Goals for each Key Strategic Priority: Economic
Growth, Infrastructure Maintenance and Evolution, Demographic Balance, Financial
Stability and Sustainability, and Community.
• Outcomes—These are indicators of progress toward the Strategic Goals and will help
determine whether the subsequent tasks/milestones are on track to achieving the
Strategic Goals or if the tasks/milestones should be adjusted (course correction). You
can create several of these over the five-year plan at different intervals. There are
essentially markers of success, over a period of time, toward the strategic goals. One or
more Outcomes should generally be provided for the following periods:
o Short-term (1 year or less)
o Mid-term (2 to 3 years)
o Long-term (3 to 4 years)
• Tasks/Milestones—These are specific, measurable actions to be taken to reach the
Strategic Goals. They should be granular, quantifiable tactical steps; each with the
following specific attributes:
o What, specifically, is the task?— must be measureable as completed or not.
o Who is responsible for the task?
o By when will it be complete?
o What other resources are required?
o Is there a risk or mitigating circumstance?
o What is the cost/price of completing the task/milestone?
o Prioritizing is extremely important when creating tasks/milestone.
Strategic Plan Audiences
Keep these intended audiences in mind as you craft your content and language.
• Council/Mayor
• Residents
• Partner Groups (civic and business)
Page 1 of 1
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THE TOWN OF FOUNTAIN HILLS
• w w . AFFIDAVIT OF
9I�'h$t is `�op
ESTABLISHING POSTING NOTICE
STATE OF ARIZONA }
} ss
COUNTY OF MARICOPA}
The affidavit, after first duly sworn deposes and says: That at the request of the Town
Clerk of the Town of Fountain Hills, I personally posted or had posted a copy of the
attached notice subject(s):
❑ Town Council Agenda Packet:
E Town Council Work Study Agenda Packet:
❑ Town Council Special Agenda Packet:
5;17 A( Commission Agenda Packet: c)-6
❑ Other(i.e. approved minutes):
At each of the following places pursuant to The Town of Fountain Hills Town Code
Chapter 2, Section 2-4-3:
FIRST PLACE: COMMUNITY CENTE ',rak 3001 N. La Montana, Fountain
Hills, AZ at /0 0 1)./p.m. on the / 0' day of
p I, , 2016. .
SECOND PLACE: TOWN OF FOUNTAIN ILLS WEBSITE:
www.th.az.g, _ at 'I a.m. m on the AS- day of
, 201�,.
THIRD PLACE: TOWN OF FOUNTAIN HILLS OFFICES, 16705 E.
Ave 440 the Fountains, Fountain Hills, AZ at -!`,2
a. ./ on the day of
201,4.
BY:
SIG ATURE
SUBSCRIBED AND SWORN to me this /9/4- day of Jr'' &4-n � . 20/
JENNIFER LYONS
pE
� Notary Public.State of Arizona
�i. Maricopa County
My Commission Expires No ary Pu lC
_, April 09, 2019
otary Expires
c:\users\nwalter\appdata\local\microsoft\windows\temporary internet
files\content.ie5\jdogkx9t\affidavit_of establishing_posting_notice.doc
J4,1 MINT NOTICE OF THE REGULAR MEETING
OF THE TOWN OF FOUNTAIN HILLS
3 n STRATEGIC PLANNING ADVISORY COMMISSION
o•
iaatis p:6$
TIME: 4:00 P.M.
WHEN: THURSDAY, SEPTEMBER 22,2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E.AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS, AZ
A majority of the Council members may be in attendance. No official action will be taken.
Strategic Planning Commissioners will attend either in person or by telephone conference call.
PROCEDURE FOR ADDRESSING THE COMMISSION
Anyone wishing to speak before the Commission must fill out a speaker's card and submit it to the Executive Assistant
prior to Commission discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and
near the Executive Assistant's position near the dais.
Speakers will be called in the order in which the speaker cards were received either by the Executive Assistant or the
Commission Chair. At that time,speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills(do not provide a home address)prior to commenting and to
direct their comments to the Presiding Officer and not to individual Commission members. Speakers' statements
should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his
or her opportunity to speak on the matter. Speakers may not(i)reserve a portion of their time for a later time or(ii)
transfer any portion of their time to another speaker.
If there is a Public Hearing,please submit the speaker card to speak to that issue during the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Commission. Time limits may be waived by(i)
discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the
Commission at Meeting or (iii) the Chair either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules,you will be asked to leave.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9 , subject to certain specified statutory exceptions,parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such
recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take
personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time
a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
The agenda for the meeting is as follows:
1) CALL TO ORDER
2) ROLL CALL
3) CALL to the PUBLIC
a) Pursuant to A.R.S. §38-431-01(G),public comment is permitted(not required)on matters not listed on the agenda.Any such comment(i)
must be within the jurisdiction of the Commission and(ii)is subject to reasonable time,place,and manner restrictions. The Commission
will not discuss or take legal action on matters raised during"Call to the Public"unless the matters are properly noticed for discussion and
legal action. At the conclusion of the call to the public, individual Commissioner may(i)respond to criticism, (ii)ask staff to review a
matter or(iii)ask that the matter be placed on a future Commission agenda.
CONSIDERATION of Approving the July 28,2016 Meeting Minutes
5) DISCUSSION of assembling the Go-Forward work-groups' information
6) DISCUSSION of Strategic Plan draft document
7) CONSIDERATION of Adjournment
.
1110
Dated this 15th day of September 2016
By: 4V
Nancy Walter, Executive Assistant
Pursuant to Title II of the American with Disabilities Act(ADA),Strategic Planning Advisory Commission does not discriminate on the
basis of a disability regarding admission to public meetings. Individuals with disabilities who require auxiliary aids or services for
effective communication in this meeting may contact 480-816-5100 (voice) or 1-800-367-8939 (TDD), 72 business hours prior to the
meeting start time.
•
Nancy Walter
From: Dominick LaBate
lent: Friday, September 16, 2016 9:07 AM
"To: Nancy Walter
Subject: RE: SPAC 9.22.16 agenda posting
Posted 09:10 09/16/2016
From: Nancy Walter
Sent: Thursday, September 15, 2016 4:25 PM
To: Customer Service Reps (CC); Mike Fenzel
Subject: SPAC 9.22.16 agenda posting
Good afternoon all,
Please post the attached agenda today and respond to this e-mail as confirmation of compliance.
Thanks so much for your help!
Nancy Walter
Executive Assistant
to the Town Manager,
Mayor and Council
Town of Fountain Hills
0.;7s41'4.;.. 16705 E. Avenue of the Fountains
..► a w Fountain Hills, AZ 85268
10
'if+:,„; P. 480.816.5107
F. 480.837.3145
www.fh.az.gov
Monday-Thursday 7:00 a.m.- 6:00 p.m.
Closed Fridays
1