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Home My WebLink AboutSPAC.2015.0528.Agenda POST MEETING ACTION AGENDA NOTICE NOTICE OF MEETING Fountain Hills Strategic Planning Advisory Commission WHEN: Thursday, May 28, 2015 ., AINklC TIME: 4:00 p.m. `� WHERE: Council Chambers • — Town Hall '.,,, 16705 E. Avenue of the Fountains that is"``" Fountain Hills, AZ 85268 Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Town Council, the Strategic Planning Advisory Commission(SPAC)and to the general public that the Fountain Hills Strategic Planning Advisory Commission will hold a meeting on May 28,2015,beginning at 4:00 p.m. in Council Chambers on the first floor of Town Hall,located at 16705 E.Avenue of the Fountains,Fountain Hills,Arizona. A majority of the Town Council and the Strategic Planning Advisory Commission may be present. Notice is hereby given that pursuant to A.R.S. §I-602.A.9,subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Strategic Planning Advisory Commission are audio and/or video recorded, and,as a result,proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file Al written consent with the Town Clerk to such recording,or take personal action to ensure that their child or children are not NW present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. AGENDA 1. CALL TO ORDER 4:01 p.m. 2. ROLL CALL 3. CALL TO THE PUBLIC NONE 4. CONSIDERATION of approving March 31, 2015 meeting minutes APPROVED 5. REPORT from volunteer work group NO ACTION TAKEN 6. DISCUSSION regarding potential collaboration with Vision Fountain Hills NO ACTION TAKEN 7. DISCUSSION regarding ongoing strategic planning process MOTION APPROVED TO ADOPT FH HYBRID COMMUNITY PLANNING MODEL 8. DISCUSSION regarding SWOT analysis NO ACTION TAKEN 9. ADJOURN 5:10 p.m. Dated this 19th day of May, 2015 By o._ A11-11L0..re'0./ C, Shaunna Williams,Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5252(voice)or 1-800-367-8939(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. NOTICE OF MEETING Fountain Hills Strategic Planning Advisory Commission WHEN: Thursday, May 28, 2015 „al AIN l TIME: 4:00 p.m. �o, , e�' o WHERE: Council Chambers 4* Town Hall 9,�. �. .CV11111;• " 16705 E. Avenue of the Fountains `hat is A611. Fountain Hills, AZ 85268 Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Town Council, the Strategic Planning Advisory Commission(SPAC) and to the general public that the Fountain Hills Strategic Planning Advisory Commission will hold a meeting on May 28,2015,beginning at 4:00 p.m. in Council Chambers on the first floor of Town Hall, located at 16705 E.Avenue of the Fountains,Fountain Hills,Arizona. A majority of the Town Council and the Strategic Planning Advisory Commission may be present. Notice is hereby given that pursuant to A.R.S. §1-602.A.9,subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Strategic Planning Advisory Commission are audio and/or video recorded,and,as a result,proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording,or take personal action to ensure that their child or children are not (4611. present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. CALL TO THE PUBLIC 4. CONSIDERATION of approving March 31, 2015 meeting minutes 5. REPORT from volunteer work group 6. DISCUSSION regarding potential collaboration with Vision Fountain Hills 7. DISCUSSION regarding ongoing strategic planning process 8. DISCUSSION regarding SWOT analysis 9. ADJOURN Dated this 19th day of May, 2015 By Shaunna Williams, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5252(voice)or 1-800-367-8939(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Strategic Planning Framework for Fountain Hills Community planning should be purposive, positive, based on reality and should have defined outcomes. If we are developing a 'community' plan it needs to stimulate stakeholder efforts. Realities that we know- Projected revenue shortfall over the next 5 years-Roads/infrastructure and public safety costs will continue to rise—The town is landlocked with limited available space to attract large businesses. Prospective planning assumptions— Leveraging-FH Government is but one stakeholder. It will be important to have the community involved and have some ownership stake in identifying selected priorities,solutions as well as their implementation....and;the Plan should limit the number of strategic priorities to ones that are measureable and achievable in 3—5 year time horizon. Planning Outline(Blend of Harvard Model with Mississippi State Univ's Guide to Community Based Planning) Who do we want to be? Revisit Mission statement and Core Values' II. Where are we? ID and meet with priority stakeholders (by relevant Core Values)to identify top issues and needs. Complete a SWOT analysis. III. What are our limitations?Financial, people,talent and time IV. What do we want to accomplish?Outline objectives/outcomes based on new realities and level of participation among governmental and non-government stakeholders. V. How do we get there?Develop supportive activities/outputs that effectively leverage the Town's scarce resources,are'low hanging fruit'and with 3—5 year timelines. Employ a decision matrix to identify priorities. VI. Who do we have to work with? Pursue formation of stakeholder alliances to implement selected strategies." Provide appropriate support including constant feedback(ongoing communications plan). VII. How are we doing?—Measure results and efforts of all alliances/strategies. Establish a semi-annual dashboard to monitor progress. Certain Core Values share common stakeholders and/or similar outcomes and could be combined, Civility is a behavior and probably doesn't need strategic direction. Civic Responsibility can be achieved through the formation of stakeholder alliances. "Current Plan has only 10 of 51 strategic directions that reference partnering with local stakeholders. FH Hybrid Community Planning Model 1. Revisit/revise Vision and Values/Strategic Direction 2. Identify stakeholders and need for SWOT analysis (with Vision FH?) 3. Identify top priorities for strategic goals 4. Identify limitations a. Financial b. Resources c. Time 5. Outline gaps and obstacles a. Define&schedule stakeholder participation 6. Identify activities and outcomes (3 to 5 year goals) 7. Present draft of goals and outcomes&gather feedback from stakeholders 8. Create measurement metrics and schedule 9. Draft complete Strategic Plan 10. Feedback and adoption Related Artifacts 1. Communications Plan 2. Timeline/Project Plan 3. Stakeholder Involvement Plan 4. Progress Report Template&schedule 5. Strategic Plan Next Steps-05-06-15 1. Identify process and approach (12 to 18 months/$500 to$40k) 2. Generate timeline and time box 3. Identify major milestones 4. Confirm existing budget-$40k 5. Bring to SPAC for agreement and presentation to Council 6. Draft presentation to Council 7. Present to Council Town of Fountain Hills Strategic Planning Process SWOT Analysis (From October 8, 2004 Citizen Meeting and January 29, 2005 Strategic Plan Kick-Off Meeting) Services and Infrastructure External External Internal Strengths Internal Weaknesses Opportunities Threats • Absence of charter • Charter gov't.would • Partner with Ft • State Trust Land gov't give people more say/ McDowell on developed improperly • School system/high lack of communica- infrastructure issues • Add'l traffic dirt and avg of students tion avenues/gov't to • Grants noise associated with • Fountain people • State Trust Land development of State • Youth council/B&G • Reputation of school annexation Trust Land Club/Teen Center system threatens • Partnership with • Need access • Gov't Channel 11 housing values/ NAU and Maricopa alternative to Shea • Good relationship teacher turnover Community college • Not control water w/MCSO • Under-funded for for in town campus utility • Many amenities for streets • Tie into regional community this size, • High sales tax/depen- transportation grid e.g.,senior services, dent upon volatile park system,art/ revenue stream theatre,bike lane • No property tax system,sports • Lack of stable activities funding for fire • Funded,well run protection Sanitary district • Limited financial • Assured water supply resources exacerbated • Shea Blvd corridor by build out/exces- • Proximity to Mayo sive spending/reli- Clinic ance on state revenue/ • Strategic planning construction revenue proces ultimately ceases/fu- ture financing ability • Lack of aquatic facility/recreation center/movie theatre/ senior center/more space for library/ cemetery/postal sub station • Inadequate public transportation • Lack of land for expansion,i.e., recreational property, more development SWOT Analysis - 1 - April 12, 2005 Town of Fountain Hills Strategic Planning Process Services and Infrastructure External External Internal Strengths Internal Weaknesses Opportunities Threats • Environmental planning and educa- tion/recycling for plastic and glass/treat waste water and reuse • No protection of view corridors • Lack of commercial architectural integrity • Public safety,e.g.,no evacuation plans • Spotty cell phone coverage • No hi-speed internet in industrial area • Lack of competition in cable service • Strain on town staff/ services • Traffic grid improve- ments • Business should pay for fire protection • Too many refuse companies • Election cycle needs to be earlier to align budgeting with elections • Inconsistent bldg inspector punch lists • Housing deterioration in older areas/housing stock will deteriorate at approximately the same time • Defined maximum population • Shea is only regional road through Town and may need widening • Town of FH as employee training ground SWOT Analysis - Z - April 12, 2005 Town of Fountain Hills Strategic Planning Process moo Business and Tourism Development External External Internal Strengths Internal Weaknesses Opportunities Threats • Captured/defined • Lack of diversity/mix • Identify trends and • Closeness to metro market area of businesses how they help attract area/adjacent to • Good education/high • Lack affordable business/economic nations fifth largest avgs of students housing development city • Sports activities/ • Insufficient popula- • Partnership with • Over regulation events tion base to attract neighboring • Regional water • Good business business/demo- communities shortage/no local involvement graphic restrictions • Tourism control of water me:,, • Resorts and golf limit diverse business • State Trust land utility courses • Recruit business that annexation • Economic • Fairs attract or are desired • Partner with Ft development of • Favorable community by new FH residents McDowell on adjacent identity/positive • Lack of industry business attraction • communities may marketing of Town • Too many apartments and tourism conflict with FH • High speed internet in • Too many new • Accessibility to other • State trust Land and town commercial bldgs/ amenities in the coordination with the • Churches existing ones vacant region state • #2 in valley home • Downtown should be • Potential business • Image of area is sales consolidated to Ave recruitment/ sometimes as a • Reasonable real estate of Fountains and • Development as 'hub' retirement community taxes Parkview/too spread for the arts 0 • Art/Theatre out • Adjacent to nations • Park system • Limited financial fifth largest city • Proximity to Mc resources • Downtown Dowell Mtn Park • No property tax development • Fountain • High sales tax relative • New resorts and • Known in area for to valley hotels great bicycling • Lack of funding for • Proximity to fire protection Casino/RV Parks • Lack of real down- • Planned downtown town/night life/ • Low crime entertainment • More resorts and • Lack of parking hotels planned spaces for events • Views • No hi-speed internet in industrial area • Spotty cell phone coverage • Inadequate public transportation • Lack of competition for cable service • Improve USPS delivery system SWOT Analysis -3- April 12, 2005 Town of Fountain Hills Strategic Planning Process Business and Tourism Development External External Internal Strengths Internal Weaknesses Opportunities Threats • Protect views/no 40' buildings on Ave of Fountains • No movie theatre; movie will bring trouble and noise • Don't need 5 hotels- develop Ave of Fountains ala Carmel, CA for the Fair • Run Fountain at full height • Limited land for business expansion • Closeness to metro area • Limited employment opportunities • Lack of business training for youth • Lack of youth- targeted retail • Recruit less expen- sive clothing shops, e.g.,Kohl's • Limited employment opportunities • Plan appropriate mix of industry,commer- cial,and housing • Create DVD souvenir movie of FH for snow birds,tourists, visitors • Cost of area golf courses • Limited#of transportation accesses,especially for work force SWOT Analysis -4- April 12, 2005 r Town of Fountain Hills Strategic Planning Process Community Culture and Amenities External External Internal Strengths Internal Weaknesses Opportunities Threats • Location/ • Apathy/NIMBY • Youth grants-tap into • Politics and external landlocked/views mentality university/other perceptions • Proximity to • Not as diverse as we grants • Regional water McDowell Park could be • Potential to recruit shortage/no local • Volunteerism/ • Lack of real identity- business and develop control of water talented population internal and external as 'hub' for the arts utility • Variety of • Not enough volun- • Sister cities backgrounds/ teers utilized properly involvement resources • Seasonal population • Access to amenities • Small town lack of commitment of adjacent atmosphere/sense of to the community communities pride/friendliness/ • Not tapping young size of community people • Diversification of • Lack of sense of pride clubs • Gated communities • Diversification of squelch sense of people/ages,etc community • Youth Council/B&G • No aquatic/recrea- club/Teen center/ tional/performing Teen Court arts facility and no • Churches movie theater • Partnerships with • Cost of using golf courts, schools, courses towns,MCSO • No public access TV • Senior services channel • Town Council listens • Lack of affordable • Hilly community housing for young great for hiking and families biking • No view corridor • Strategic planning protection process • 40'movie theater on • Recreational facilities Ave of the Fountains • Low crime • No paths for mobility • Winning swim team scooters/biking/ • Culture/art/theatre hiking besides street • Welcoming attitude • Drugs in school to new residents • Inadequate public • Talented population transportation • Volunteerism • Insider/outsider mentality/pull up drawbridge • Not preserving nature • Lack of historical experience SWOT Analysis -5- April 12, 2005