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HomeMy WebLinkAboutSPAC.2015.0331.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION MEETING March 31,2015 AGENDA ITEM#1—CALL TO ORDER Vice Chair Dana Saar called the meeting to order at 4:10 p.m. in Council Chambers at Town Hall. AGENDA ITEM#2—ROLL CALL The following members of the Strategic Planning Advisory Commission were present for roll call: Vice Chair Dana Saar and Commissioners Lina Bellenir, Gerard Bisceglia, Alice Brovan, and John W. Craft Jr. Commissioner Nancy Ordowski was excused. Chair Peter Bordow and Youth Commissioner Kate Domin were absent. Also present were Town Manager Ken Buchanan,Administrative Services Director Grady Miller, and Recording Secretary Shaunna Williams. AGENDA ITEM#3—CALL TO THE PUBLIC John Tinklepaugh spoke at the Call to the Public regarding opposition to Park Place,a proposed development on Avenue of the Fountains. AGENDA ITEM#4-CONSIDERATION OF APPROVING FEBRUARY 26,2015 MEETING MINUTES Commissioner Bellenir MOVED to approve the February 26, 2015 meeting minutes and Commissioner Bisceglia SECONDED the motion,which CARRIED UNANIMOUSLY by those present. AGENDA ITEM#5 -DISCUSSION REGARDING POTENTIAL 5-YEAR UPDATE TO STRATEGIC PLAN 2010 The indication from Council(at the Council meeting on March 19,2015)that there is no rush to complete the Strategic Plan update was discussed. Also discussed were the potential benefits and detriments of utilizing Strategic Plan 2010 as the basic framework of the proposed update. A document that was prepared and distributed by Commissioner Craft(copy attached)outlining,"Further comments/observations to the 2015 Strategic planning process for group discussion,"was reviewed. The Town's sustainability under the current revenue structure was discussed,i.e.,increasing costs for infrastructure maintenance and public safety,with decreased funding available for quality of life amenities. Working to produce the update in conjunction with community/stakeholder groups and other Fountain Hills governmental agencies was discussed. Mr. Buchanan pointed out the necessity of outlining an update process(an organizational model such as the classic Harvard model or a community-wide model),as well as the expected outcome. It was suggested that a volunteer work group outline a proposed process for presentation to the commission at the next regular SPAC meeting. Vice Chair Saar and Commissioner Craft volunteered to serve on a work group. Chair Bordow was `volunteered' in absentia. 11110 Page 1 of 2 AGENDA ITEM#6-ADJOURN • Commissioner Bisceglia MOVED to adjourn at 5:08 p.m. and Commissioner Brovan SECONDED the motion, which CARRIED UNANIMOUSLY by those present. • Shaunna Williams,Recording Secretary 411 Page 2 of 2 Strategic Planning Advisory Commission— Fountain Hills Further comments/observations to the 2015 Strategic Planning process for group discussion • The 2010 Plan itself calls for ongoing review and revision with a full update every 5 years. • The SPAC understands that plans are fluid and, based on community dynamics, may require regular review and refocus. Long term plans will almost always be overridden because of changing politics, economics and social imperatives. • We believe that most of the Common Values remain relevant for planning purposes but may need to be prioritized or given weighted values based on the present environment. • The current Plan includes 51 strategic directions (9 currently in play) that are generally mutually exclusive. We believe that there may be strategic imperatives that overlap within our Common Values and among the community stakeholders, hence; • SPAC acknowledges the need for a establishing a shared resolve among the various stakeholders if we are to be sustainable. Our intent is to find linkages (common interests) that can be leveraged for the Town's benefit. Which stakeholder groups should the SPAC contact?...CoC, Schools, McDowell Mtn Preservation, Community Services Advisory Commission, Scott Cooper— Economic Development Specialist for FH, MCO Developer. • To that end, we believe it critical that our Plan must be able to weigh both outcomes and EFFORTS of the stakeholders ongoing....thus the need for reconnecting with the community to gain feedback and then employing a decision matrix for prioritizing strategic directions. • There seems to be a general belief among SPAC members that fewer, measurable and achievable strategies be developed and with shorter time horizons (3-5 years). • Will our planning timeline allow for contacting other towns in Maricopa County for comparison sake? Apache Junction (37000 pop)—El Mirage (33000 pop)—Queen Creek (30000 pop).