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HomeMy WebLinkAboutSPAC.2014.0218.Agenda NOTICE OF MEETING Fountain Hills Strategic Planning Advisory Commission WHEN: Tuesday, February 18, 2014 �OJ�SA1NA1tt� aek TIME: 4:30 p.m. o WHERE: Council Chambers, Town Hall 16705 E. Avenue of the Fountains \"';• Fountain Hills, AZ 85268 that is AYE' Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Strategic Planning Advisory Commission (SPAC) and to the general public that the Strategic Planning Advisory Commission of Fountain Hits will hold a meeting on February 18, 2014 beginning at 4:30 p.m. in Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains in Fountain Hills, Arizona. Commission members will attend either in person or via teleconference. A majority of the Town Council may be present. Notice is hereby given that pursuant to A.R.S.§1-602.A.9,subject to certain specified statutory exceptions,parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Strategic Planning Advisory Commission are audio and/or video recorded,and,as a result,proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording,or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made,the Town will assume that the rights afforded parents pursuant to A.R.S.§1-602.A.9 have been waived. C AGENDA: 1. Call to order 2. Roll call 3. Call to the public 4. Consideration of approving January 21,2014 meeting minutes 5. Quarterly Financial Update by Deputy Town Manager/Finance Director Julie Ghetti 6. Presentation by Deputy Town Manager/Finance Director Julie Ghetti regarding Finance Department services and budget 7. Town Manager's Update a. Update on Council Planning Retreat 8. Discussion regarding Economic Development Plan short-term priorities for targeted industry sectors 9. Discussion regarding Council Rules of Procedure,Amended and Restated November 7, 2013,as they pertain to Town Boards and Commissions 10. Discussion regarding SPAC's annual joint meeting with Council 11. Schedule upcoming meetings 12. Adjourn DATED This 12th day of February, 2014. By l..,0(Ls ..r.-o/ Shaunna Williams, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100(voice)or 1-800-367- 8939(TDD)48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Page 1 of 1 • o • 2/12/2014 QUARTERLY FINANCIAL REPORT 2nd Quarter Ending December 2013 t„,1 Nl z � � b hat is isa February 6, 2014 November7,2013 ALL FUNDS REVENUES The General Fund 1 Revenues by Fund is the Town's main Quarter Ending December 30,2013 Capital Projects operating fund 2% and is used to Debt Svc MPC 3% fund general Downtown Funds_ Debt Svc GO Special Revenue__ government operations De°fe•` 2%G including police HURF and fire, parks, 22x Community Center; other General Fund funds are 71% restricted for specific purpose Total 58.6M November 7,2013 1 2/12/2014 GENERAL FUND November 7,2013 GENERAL FUND REVENUES BY SOURCE Through December 31, 2013 Other 8% Fountain Hills local sales tax and State State Sales Tax shared 159E revenues account for Local Sales Tax 56% 92%of General State Income Tax Fund operating 21' r Local Sls Tax $3.4M State Inc Tax $1.3M funds State Sls Tax $0.9M Total revenues Other $0.5M are at 93%of TOTAL $6.1M budget November 7,2013 2 ` 2/12/2014 v GENERAL FUND REVENUE Local sales TOWN OF FOUNTAIN HILLS PERIOD ENDING 12/31/2013 tax 1 GENERAL FUND REVENUES revenues TOTAL$6.01 are at 92% n$4.0 of budget; E.0$35 total Sales Tax State • - s3.0 Shared State shared Revenues revenues $2.5 are at 98% $2.0 of budget— $1..5 court and s1.0 permit Permits and en,. revenues $0.5 Flnes3¢dEsrS _ .: other are under so.° 0 scm-- m- projections FY12 ■FV13 ❑FY14 la MA BUDGET November7,2013 0 STATE SHARED REVENUES TOWN OF FOUNTAIN HILLS PERIOD ENDING 12/31/2013 SSR represents STATE SHARED REVENUES 36%of General TOTAL$2.2M Fund revenue „s1.5 — and is = State Income T. distributed to cities/towns ..; State Sales Tax si.o based on population. Income tax is based on two 0.5 years prior;VLT FT <e is now in HURF • . ,. Afor pavement Boo `':�1 management ■FYll-12 ,FY12.13 ,.FY13-14 ■Budget November 7,2013 0 2/12/2014 LOCAL SALES TAX TOTAL SALES TAX COLLECTIONS BY YEAR 1 Q FYO8 THROUGH:Q FYI-I* Rlsoo,oa Local Sales tax $3,000,0q , I represents sZsee.eee I , , , , , , I 56%of , , ,General Fund tl0003s , , , , ' revenue— t,,eo.ew I I I , , , , I I Increased 6% over prior year 5600,0001 I room RM.M IMMO 141411 101/12 1,411N RIM4 body, •excludesconstmnion activity $3,497,247=89% OF BUDGET November 7,2013 r� LOCAL SALES TAX - RETAIL Retail Activity July through December $2 o FY10 thru FY14 $1.3 - - S1.s 1 $1.3 1 1 1 1 1 1 $1. $0.8$0.3 $0.3 .r..- millions FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 Budget SYr Average $1.6M=Increase of 5.2%over prior year Nosemb=_r 7,2013 4 2/12/2014 LOCAL SALES TAX - RESTAURANT Restaurant/Bar Activity July through December FY09 thru FY14 Wm*. Samoa — — $250,000 -- ::mt —_.0oo I I , ' 5100,000 1 1 1 1 1 1 1 550,000 1 1 I 1 1 5or 1 I I I 1 FY06a FY0410 FY10-11 FY11-12 FY12-13 FY13-14 Budget 5 Yr Avg $268,190= Increase of 4.5%over prior year November 7,2013 LOCAL SALES TAX - TELECOM Trans/Telecommunications Activity July through December $900,000 FY09 thru FY14 $800,000 5 , 0$ , , , , II 5500,000 — , , II , $400,000 $300,D00 II , II , , , , ::::;: IIII , , , , , II II , II -,- FY08-09 FY09-10 FY10.11 FY11-12 FY12.13 FY13-14 Budget 5 Yr Average $808,509= Increase of 2.9a/0 over prior year November 7,2013 5 2/12/2014 ill LOCAL SALES TAX - CONSTRUCTION Construction Sales Tax activity July through December FY09 thru FY14 $9001100 $800J000 $700,000 $600,000 $800,000 $400,000 :::::: I I $0 • I • • I I I 1 FY08-09 FY09-10 FYIO-1l FYII-12 FYI2-13 FY13-14 Budget 5Yr As1 $365,422=Increase of 34.5%over prior year 50% of this revenue funds capital projects :ctober 23,2013 General Fund Expenditures by Department �a �... Fiscal Quarter Ending December 31,2013 UV/MORCEMENT DEPARTMENT 2QTR FY13 2QTR FY14 ADY911111.1101i EXPENDITURES EXPENDITURES •'• Administration $1,128,699 $950,750 [IRIS FNIFIWINCY wan Law Enforcement $1,447,954 $1,533,518 Fire&Emergency $1,566,111 $1,781,213 Medical .;St .orvnnnex Development $744,843 $740,274 nun r. Services n .. Community $962,617 $990,584 Total$6.2M Services Municipal Court $198,770 $163,095 Mayor&Council $39,539 $39,705 Compared to last fiscal year General Fund expenditures increased by 1.8%over the same period October 23,2013 6 2/12/2014 0 OTHER FUNDS 0 ITTlirrm-rarn November 7,2013 40 HIGHWAY USER REVENUE FUND TOWN OF FOUNTAIN HILLS PERIOD ENDING 12/31/2013 HURF HIGHWAY USER REVENUE FUND REVENUES 51.z TOTAL$1.0111 revenues are derived from sa° gasoline taxes and :]L.B{ PISA distributed based on '' population; VLT revenues are now SSW4N ""32R included in $516.2>= 6665.2-53 HURF for pavement SB ,11.12 FYI," F11,14 PY13-l4 Rudest maintenance ■HIGHWAY USERS TAX ■VEHICLE LICENSE TAX SIN-LIEU FEES $973,891 =Increase of 2% over prior year (excluding Vehicle License Tax) November 7,2013 ■ I 4. 2/12/2014 4.010 HURF EXPENDITURES •, Council 17.41ifit priority for SIAM SIOXS FY14 is pavement management —81°/Dof HURF budget is focused on that priority e.rr NUN,, EME�� TOTAL$2.3M / ••FS#t November 7,2013 RESTRICTED FUNDS TOWN OF FOUNTAIN HILLS PERIOD ENDING 12/31/2013 OTHER FUNDS EXPENDITURES TOTAL$.7%1 $zoo,000 ---- -- — • $17s,000 __... $257,1e .f. sys,os $150,00o $171,tff seoo,c. $125,000 $100,000 sfoasf Ssew $75,000 $50,000 , SfEnn___ ■ ■ $25,000 , � ■ ■ _ t. Der Fees Special Revenue Downtown Funds Debt fee UPC Debi Su 00 Cepkel Praise •Revenues •Expenditures 'dovember 7,2013 8 2/12/2014 FUND BALANCE Fiscal Quarter Fund Balances 31-Dec-13 Fund balance includes General Fund $5,085,970 Rainy Day Fund and HURF $400,933 Special Revenue Funds $249,171 General Fund reserves Downtown Strategy Fund $2,219,109 that are not available for Downtown Economic Development $1,373 appropriation;other Public Art $943 funds are restricted for Development Fees: specific purpose. Law Enforcement $203219 Fire& Emergency $46,915 Streets $264,941 Funds are invested only Parks&Recreation $88,063 in government securities Open Space $1,648,981 according to the Town's Library/Museum $42,950 adopted investment Debt Service $1,179,566 Capital Projects $8,780,144 policy Rainy Day Fund $1,345,200 Vehicle Replacement Fund $751,801 Total $22,309,279 November 7,2013 SUMMARY • General Fund revenues and expenditures are balanced • Reserve fund balances remain healthy for all funds • General Fund revenues are 7% under budget but higher (2%) than last fiscal year • General Fund expenditures are 6% under budget and 1.8% higher than last fiscal year • Pavement management remains a priority and is funded through HURF and Vehicle License Tax revenues • Local economic indicators remain positive with a 6% increase over the prior year November 7,2013 9 �Tnix FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION Presented by: Julie A.Ghetti, MPA,CPA Deputy Town Manager, Finance Director February 12,2014 4 ` C TAIN Town Government: Budget & eOJA� Finance h► Introduction h• Government Finance iv Annual Budget Revenues and Expenditures hr Restricted Funds h, Property Taxes in Fountain Hills 4 CO 1 TOWN GOVERNMENT tloJ `""v Citizens of Fountain Hills '44kauAio, Mayor and Town Council Executive Assistant Municipal Court Town Manager Judie - _ Town Attorney Community Development Fire/EMS Services Services Administration Law Enforcement Streets/ Deputy Town Manager/ Parks Fleet Finance Director Recreation Engineering/GIS Human Resources/ Risk Management Community Planning/ Center Code Enforcement Economic Development Senior Building Safety Services Town Clerk Facilities TOWN GOVERNMENT ��j`' '& e {. ; � . < * 38 Full Time 19 Part Time Employees I ■ jr4irfi e� ' Number of FTE Employees 110- vs 110 t 108 106 100 J- — Delivery of service to the citizens of — 87 3 88 82 Fountain Hills is dependent upon the ,o 81 available funding and the number of 10- 61 employees and volunteers who can e 5' perform the services. so 111-so { s''/ ,ssr o"/ eos gyp° '¢1 tia// Q er� 2 fi TOWN FINANCES °„s"'", • Sound Financial Policies adopted by Town Council �.m, ✓ Fund Balance Reserves— Rainy Day Fund • Minimal Debt—less than 5%of our available limit • Multi-Year Forecasting ✓ 5 Year Capital Improvement Plan • AA3 Bond Rating ✓ GFOA Certificate of Achievement for Excellence in Financial Reporting(18 years) GFOA Distinguished Budget Award (12 years) • GFOA Certificate for Popular Annual Financial Report (1 year) 110 ACCOUNTING FUNDS °i g• I ✓ General Fund — principal operating fund `$ • HURF — restricted to only street maintenance 4 Excise Tax— restricted to downtown/economic , development 4 Special Revenue — specific purpose grants Debt Service — repayment of bonds ,4 a Development Fees — restricted to growth projects • Capital Projects — restricted for major projects ,* I 3 JNTAIN& ANNUAL BUDGET °i V.- Fiscal year July 1 through June 30 ��°^� Budget serves as most important policy decisions made by elected officials each year Budget serves as a: Policy document Financial planning document Operations guide Communications device BUDGET LAW V. O Only expenditures authorized in the budget can be made O May not exceed amounts approved in final budget 4 Budget transfers cannot change bottom line • Audits required bi-annually (Town conducts audit annually) 4 Audit is prepared by independent CPA firm and filed with State Auditor General by October 31 following close of fiscal year 4 BUDGET SCHEDULE January Council goal setting retreat Jan — March Staff and Town Manager reviews Mar - April Public Comment period May Budget work study sessions June Adopt final budget e r eL s GENERAL FUND REVENUE SOURCES d% _ FY13-14 GENERAL FUND OPERATING REVENUES Inter- governmental Load Taxes 33% 56% Permits, Licenses,Fees 9% Building 0.evenue $13.5M 3% 5 3 GENERAL FUND PROJECTEDoJ " REVENUES AND EXPENDITURES General Fuud Revenues LY Expenditures (in nilliens) $18.0 li $15.0 $14.0 $14.5 $14.9 $15.3 1ti111 3.5 $12.0 $9.0 $6.0 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY16 FY19 -ActualProjected .. n STATE SHARED REVENUES wo7. Accounts for 34% of general fund budget Non locally controlled Distributed according to population and legislative appropriation: Shared Income Tax General wne Male hhnrert Revenue. Shared State Sales Tax s,4 $5 3 $s.o .2. 55 54.9 $4.5 $4.6 N'7 $4.a $4.7M estimate for FY15 !$,.a, FYl0 A'11 FY12 FY19 FY14 FY15 FYl9 FY1Y FY1a FY19 -A-1 A\P-J d 6 Shared Income Tax q° � w AZ cities and towns share 15% of State's income tax collections from two years prior to the fiscal year N Officially called Urban Revenue Sharing w Distribution is based on relation of population to total population of all incorporated cities and towns 4 Preempts town from imposing a local income tax w No restrictions on usage but must be expended for public purposes S TA►N Shared Sales Tax p° $emu w Current state rate is 6.3% (includes Maricopa County) which cities and towns share in the collections w Distribution is based on relation of population to total population of all incorporated cities and towns w No restrictions on usage but must be expended for public purposes h Y 7 Vehicle License Tax (VLT) b 20% of revenues collected for licensing of motor vehicles is distributed to incorporated cities and towns d Distribution is based on relation of population to total population of all incorporated cities and towns in Maricopa County a Local policy restricts usage to be expended for annual pavement management program ,yea %.ve'"F ����. . are', LOCAL REVENUES a°i ___i 2", 0 Fountain Hills local sales tax $7.9M y Licenses, fees and charges $0.9M Building Revenue $0.4M Foaat,U Hills 2.6••Sales Tax Artist)I*Setter F1'00-02 Ihr.FVI3-t4 R1171 fiNt.Rfl ATrl)RrV1Nli 4.• I 4tla Y9 Ya llllllllllllllllllllll' flw -_...... 131 Ye Ya �4 4d i broY _ 11•1i • ie•1•ML•NI• R1Y.YAN• P•WvNn n14e•e s 4•rt1•u•rtu u•rt44 en111 Y •--- -- Fiscal r.1a.><oos u.eiloli ao>ts 8 C 1-°74) FY13-14EXPENDITURESBYUSE$13.2DI emu Mayor and Council Municipal Court 3% Adminlotretion 16% Po&e and For DesrebpneM Services 50'•= 14% Community Services 17% • EXPENDITURES BY DEPARTMENT kOJ �'�"' $13.1M Services provided by Town ��`� Public Safety (police, fire) $6.5M reisi Community Services (parks, recreation, community center) $2.2M - Development Services (public works, .r.r . zoning, code enforcement) $1.8M Administration (Council, Clerk, legal, Manager, finance, HR, IT, volunteer) $2.2M Ts. Municipal Court "' ' $0.4M• 7r y • 9 3 RESTRICTED FUNDS N * Highway User Revenues (HURF) ✓ Excise Tax Special Revenue * Grants v Property Tax ✓ Development Fees * Capital Projects c ,15; Highway User Revenue Fund (HURF) 27.5% of fuel tax and transportation fees distributed to cities and towns based on census population Restricted for streets and roads _ Includes pot hole repair, signs, — — — traffic signals, medians • -5 q� ' v s• ar++ au« +u WI '({ _JO IMP Kt 10 C �TAIN (4;Excise Tax Special Revenue 0.03% of local sales tax rate of 2.6c/0 -, 0.02% is restricted for bond payments on mountains and new town hall 0.01% is restricted for downtown development LOCAL DOWNTOWN SALES TAX 1299 00 009 i]a]]53 is mo t sa roo to!u90 Fiscal years 2011 through 2016 411 Grants "d t:42150) d Restricted for the specific purpose of the award — may not be used for any other purpose 4 Recent grant awards: Proposition 202 funds from Fort McDowell Yavapai Nation Funding for Shea Boulevard and energy grant Transit grant from Valley Metro Greening of the downtown • IM of d i '; vla aa .. a n. .. 3 11 J1iTAlN Development Fees �� w Restricted for growth related capital ��`""`� projects b Collected for public safety, streets, parks, library *SI ,/,_ 0 Cannot be used for operations or maintenance b Can only be used for projects that are a result of growth :, r` o ''^ 0 t y f t ) Capital Projects Fund ,e%Ai1� , Capital Projects By Funding Source �O�St a SeorTral s:ss_ ,zsxooK aasr 51 e. Sxtsa wo yt v F.2013-14 Capital Projects By Category se esm e. Iriiiiirifligi nampooll as „ TOTAL$I9A'$.18. 12 0 2011 PROPERTYTAXES IN ko� & FOUNTAIN HILLS - i Who gets what? ^� """ " " "'""" $250,000 home pays:�x School $758 County $899 Sanitary Dist $177 Town $ 69 EVIT $ 13 lir Total $1,916 uayz 411 JIITAIIV eIr_ 1 iii 1�n lans� Questions? Julie A. Ghetti, MPA, CPA, CGFM Deputy Town Manager/Finance Director (480)816-5113 jghetti©fh.az.goy 1110 13 REPORT TO STRATEGIC PLANNING ADVISORY COMMISSION ON �,. IMPLEMENTATION OF ECONOMIC DEVELOPMENT PLAN Status of Short-Term Priorities in Targeted Industry Sectors February 18, 2014 A. Healthcare, Medical, Biosciences, and Wellness (NAICS 62) Business Attraction Short Term Objectives: 1. Develop an Inventory of Existing Office Space The Town's Senior Planner is working to identify zoning districts appropriate for businesses in this sector. Scott Cooper is meeting with NAI Horizon, the Town's designated broker, to discuss strategy on Feb 12' . 4. Establish as Economic Development presence on the Website The new ED website has been reviewed and Scott Cooper will begin providing information for posting on the website. Data collection and presentation preparation is underway. 5. Develop collateral materials and messaging about Fountain Hills Business Expansion and Retention Short Term Objectives: 1. Identify companies with plans to expand 2. Identify companies at risk of leaving/downsizing/provide help B. Professional, Technical and Scientific Services (NAICS 54) Business Attraction Short Term Objectives: 1. Develop an Inventory of Existing Office Space 4. Establish an Economic Development presence on the Website Data is being gathered and formatting reviewed. 5. Develop collateral materials and messaging about Fountain Hills Business Expansion and Retention Short Term Objectives: 1. Identify companies with plans to expand 2. Identify companies at risk of leaving/downsizing/provide help The Town is networking with the Greater Phoenix Economic Council (GPEC) in order to take advantage of resources available through our membership in that organization.