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HomeMy WebLinkAboutSPAC.2014.1110.Minutes 4 TOWN OF FOUNTAIN HILLS MINUTES OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION MEETING November 10,2014 AGENDA ITEM#1—CALL TO ORDER Town Manager Ken Buchanan called the meeting to order and requested that Peter Bordow conduct the meeting. AGENDA ITEM#2—ROLL CALL The following members of the Strategic Planning Advisory Commission were present for roll call: Commissioners Lina Bellenir, Gerard Bisceglia, Peter Bordow, John W. Craft, Jr., Nancy Ordowski, and Dana Saar. Commissioner Alice Brovan was excused. Youth Commissioner Kate Domin was present. Also present were Town Manager Ken Buchanan and Recording Secretary Shaunna Williams. AGENDA ITEM#3—ELECTION OF OFFICERS Commissioner Bordow opened nominations for Chair. Commissioner Ordowski nominated Commissioner Bordow. There being no further nominations, Commissioner Bordow called for the vote, and Commissioner Bordow was UNANIMOUSLY elected Chair. Chair Bordow opened nominations for Vice Chair. Commissioner Ordowski nominated Commissioner Saar as Vice Chair. There being no further nominations, Chair Bordow called for the vote, and Commissioner Saar was UNANIMOUSLY elected Vice Chair. AGENDA ITEM#4—CALL TO THE PUBLIC No one appeared at the call to the public. AGENDA ITEM #5 — CONSIDERATION OF APPROVING SEPTEMBER 16, 2014 MEETING MINUTES Vice Chair Saar MOVED to approve the September 16, 2014 meeting minutes and Commissioner Ordowski SECONDED the motion, which CARRIED UNANIMOUSLY by those who were present at the September 16, 2014 meeting. AGENDA ITEM#6—TOWN MANAGER'S UPDATE REGARDING STRATEGIC PLANNING GOALS AND OPERATIONAL PRIORITIES Mr.Buchanan gave a PowerPoint presentation(copy attached). He encouraged comparison of Strategic Plan 2006- 2010 with Strategic Plan 2010. Ms. Williams will provide the commissioners with electronic copies of the executive summary found in Strategic Plan 2006-2010. Mr.Buchanan noted that the items listed in the Idea Box that is attached as an appendix to Strategic Plan 2010 have not yet been prioritized nor implemented. Page 1 of 2 • Mr. Buchanan pointed out that there has been one revision to Strategic Plan 2010 and that three Strategic Directions ,41100 were added at that time. Mr.Buchanan reviewed Council's Strategic Planning Goals and Operational Priorities and their utilization as the foundation for the annual budget process. AGENDA ITEM#7—DISCUSSION REGARDING SPAC'S ROLE AND RESPONSIBILITIES Mr. Buchanan reviewed SPAC's role and responsibilities as stated in SPAC Bylaws that are contained in Resolution No. 2005-18 (copy attached). He noted that Town Boards and Commissions follow the Town of Fountain Hills,Arizona Town Council Rules of Procedure. Chair Bordow noted that during the past year SPAC has worked on economic development related activities pursuant to the direction of the Town Council. Mr. Buchanan stated that Scott Cooper, the Town's Economic Development Specialist, will continue to provide updates to SPAC regarding economic development. Ms. Williams will provide electronic copies of the Economic Development Plan to members of the commission. AGENDA ITEMS#8—DISCUSSION REGARDING STRATEGIC PLAN UPDATE Mr. Buchanan stated that funds will need to be budgeted and that a consultant will need on board in order to pursue the 5-year strategic plan update. He indicated that SPAC will need to plan toward that update. Chair Bordow noted that a separate process is the annual strategic planning process. He requested that commissioners review Strategic Plan 2010 before the next meeting with the annual process in mind. Discussion ensued about the possibility of scheduling additional SPAC meetings or special sessions. There was general consensus that extended special sessions would be beneficial. AGENDA ITEM#9—SCHEDULE UPCOMING SPAC MEETINGS Special sessions were scheduled on December 10, 2014 from 3:00 to 6:00 p.m. and on December 15, 2014 from 3:00 to 6:00 p.m. Additionally,a SPAC meeting was scheduled on January 20,2015 at 4:30 p.m. AGENDA ITEM#10-ADJOURN Commissioner Bellenir MOVED to adjourn at 5:48 p.m. and Commissioner Ordowski SECONDED the motion, which CARRIED UNANIMOUSLY by those present. I ,w " 11 / Q Shaunna Williams,Recording Secretary Page 2 of 2 r5 C.19Ny e>a z 0� P NNW' • 0 • 0 N C CD V . _ CD (in 0 S use.roay. ,, 1 I 0 Z , .,. 1Ip1j , ,,,.,, , ,..„.„ (IN j i,:,,)„, N IC M -..f... CO O _'i V :4::,,.!. ! 0..., O 0._ 0 • ., a) CD 4- O QD -C3 0 -I—+ a CD D O 0 -I _ Cv (/) O O C — CV c •. • O 1._. •- V 0 CD 0._ +- a) V a) L.. a— 4) •_ a) 0N (1) .4- a) a) a) o O V) L a. 41_ v)sN , -0 ci— 0 to 0 0 ) +- 0 -I -I- - •- 0 c s a) a) o o `� s •— a)> > _ > �_ ca) • • N. T F- • • • 0 J (lb+� 0 • i rilD L 0, Q C •• CO p 0,..... p o ..._ N (i' 1._ a. 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I .S) ':' ' .)A.: ' Ill .46 '''''''''' ' ' '''''''''---------- L'''''""------' 4.01••s• -, .' ;,.. ' ot ?*\ I :. ',.. dONO ,-..: -...,... '.,:.' .......,...—.. . . • .. , - , . ; ,,... (/) lik 0.) ) , • °11 10 • ....;: ..,, O , CN It , • . 0 . .. CS.- , V)''-----. ,, .,.......,..„.. 1- ' C,..1 0 I 0 111•111111 71Im Ce ... , ,.. .,,,,'"...' LL Aft L RESOLUTION NO.2009-09 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE TOWN OF FOUNTAIN HILLS AME.NDED AND RESTATED STRATEGIC PLANNING ADVISORY COMMISSION BYLAWS. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Town of Fountain Hills Strategic Planning Advisory Commission Bylaws, Amended and Restated March 5, 2009, are hereby adopted in the form attached hereto in Exhibit A,and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona,March 5,2009. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: .41 y . Schlum.Mayor Bevelyn J. I nd ,Town Clerk REVIEWED BY: APPROVED AS TO FORM: Richard . Davis,-I own Nlanager Andrew J. Mc(,uire, Town Attorney 967711,1 EXHIBIT A TO RESOLUTION NO.2009-09 [Amended and Restated Strategic Planning Advisory Commission Bylaws] See following pages. 967711.1 BYLAWS STRATEGIC PLANNING ADVISORY COMMISSION TOWN OF FOUNTAIN HILLS,ARIZONA AMENDED AND RESTATED MARCH 5,2009 I. Officers The Strategic Planning Advisory Commission (the "Commission") shall elect a chairperson and vice chairperson from among its own members, who shall serve for one (1) year and until their successors are elected and qualified. The chairperson shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chairperson shall perform the duties of the chairperson in the latter's absence or disability. The Commission may appoint other offices(e.g.,secretary,etc.)as may be required. II. Powers and Duties The Commission shall have the powers and duties to: A. Champion the Town's Strategic Plan to keep it visible for the Council, staff, citizens and media. B. Act in an advisory capacity to the Town Council and Town Manager in matters pertaining to the Town's Strategic Plan. C. Provide a copy of the Strategic Plan to all Fountain Hills Town candidates for public office and educate newly elected and appointed officials about the Strategic Plan. D. Monitor the Strategic Plan's implementation and ensure its long-term legitimacy. E. Update the Strategic Plan at least once every five years dependant on appropriations by the Town Council. F. Make recommendations with respect to the implementation of the Strategic Plan to the Town Manager. G. Develop partnerships to help implement adopted strategic initiatives. H. Meet annually with the Town Council to assess progress of the Strategic Plan. I. Host public dialogue about new strategic initiatives to consider for the next strategic plan. J. Write brief periodic Strategic Plan progress reports. 967237.1 .0010 K. Perform such other duties not inconsistent with these bylaws as may be requested by the Town Council. I11. Membership A. All matters concerning membership on the Commission including,but limited to, appointments, terms, vacancies and removal, shall be in accordance with Section 9 of the Town Council Rules of Procedure,as amended. B. The Commission shall be comprised of seven voting members, two standing ex officio members (the Town Manager or representative and a Youth Commissioner) and other such ex officio members as may be appointed as set forth below. The Youth Commissioner role shall be filled by a representative of the Mayor's Youth Council, or other youth representative at the discretion of the Mayor. All members shall serve at the pleasure of the Mayor and Town Council. C. The Mayor, with the consent of the Town Council,may from time to time appoint one member of the Town Council as an ex-officio member to the Commission. Ex-officio members shall not be entitled to vote on any matter brought before the Commission. IV. Meetings A. The Commission shall meet as often as needed to keep the Strategic Plan in a position of prominence in the Town. Special meetings may be called by the chairperson or in his or her absence, the vice chairperson. In addition,any three(3) members of the Commission may make written request to the chairperson for a special meeting. B. All meetings of the Commission shall be open to the public and are subject to the Arizona Open Meeting Law. V. Conduct of Business A. Four (4) members shall constitute a quorum. The affirmative vote of four (4) members shall be required for passage of any matter before the Commission. A member may abstain from voting only upon a declaration of a conflict of interest, in which case such member shall take no part in the deliberations on the matter in question. B. The Rules of Procedure for meetings of the Commission shall follow those set forth in Section 1.1 of the Town Council Rules of Procedure,as amended. VI. Compensation The members of the Commission shall serve without compensation for their services, but members may receive reimbursement for necessary travel and other expenses incurred on official duty with appropriate prior authorization. 967237.1 2 ..,,1