HomeMy WebLinkAboutSPAC.2014.1210.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF THE FOUNTAIN HILLS
STRATEGIC PLANNING ADVISORY COMMISSION MEETING
December 10, 2014
AGENDA ITEM#1 —CALL TO ORDER
Chair Peter Bordow called the meeting to order at 3:07 p.m.
AGENDA ITEM#2—ROLL CALL
The following members of the Strategic Planning Advisory Commission were present for roll call: Chair Peter
Bordow, Vice Chair Dana Saar,and Commissioners Lina Bellenir, Gerard Bisceglia,Alice Brovan,John W. Craft
Jr.,and Nancy Ordowski. Youth Commissioner Kate Domin was absent.
Also present were Town Manager Ken Buchanan and Recording Secretary Shaunna Williams.
AGENDA ITEMS#3,#4 and#5 - DISCUSSION REGARDING ORGANIZATION,STRUCTURE,AND
CONTENT OF STRATEGIC PLAN 2010; REVIEW OF THE ANNUAL AND FIVE-YEAR STRATEGIC
PLANNING PROCESSES, CYCLES AND TIMELINES; AND DISCUSSION REGARDING SPECIFIC
AREAS AND CONTENT OF STRATEGIC PLAN 2010 TO BE CONSIDERED FOR ANNUAL UPDATE
Agenda Items 3, 4 and 5 were discussed concurrently.
Chair Bordow led a discussion regarding the differences between the annual strategic planning process and the 5-
year update.
Mr. Buchanan pointed out that SPAC will need to decide whether to revise Strategic Plan 2010 or instead do a
complete `overhaul.' He stated that a 5-year update would require significant community involvement. He stated
that a Council Retreat will be held on January 29 and that SPAC recommendations should be complete by the end
of February in order to align with the budget process.
Chair Bordow read each Strategic Value in Strategic Plan 2010 and discussion occurred relative to each. During
discussion, Vice Chair Saar and Commissioner Brovan provided historical perspective related to the strategic
planning process for both Strategic Plan 2006-2010 and Strategic Plan 2010. The importance of prioritizing the
Strategic Values was noted, as well as the necessity to accomplish Strategic Directions with the Town's available
resources. It was pointed out that SPAC acts as an advisory commission to the Town Council and Town Manager
and recommendations involving other commissions should be directed through Council. The importance of
proactive `socialization' of the Strategic Plan was noted. It was also stated that the Strategic Values are not separate
silos; that many are inter-related.
Statements and comments made during discussion relative to each Strategic Value follow:
Civility: The word"community" may be a better label for this Strategic Value; may not be an appropriate focus
area of strategic plan.
Civic Responsibility: Critical value; volunteerism particularly important; translates easily into operational
priorities.
Environmental Stewardship: This value has been operationalized; there are other tools available to address this
value, including zoning ordinances and the General Plan; key value going forward.
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Education,Learning and Culture: Relevant value;possible economic issue; culture is key; splitting education
and culture could give more movement in both areas; education critical to young families and to a multi-
generational image for the town.
Maintain and Improve Community Infrastructure: There has been movement by the Council on this value; life
cycle planning critical;important value in Strategic Plan; Strategic Direction I2 will be a key conversational
element;facility replacement fund relevant;pavement management plan includes maintenance and replacement
programs;single trash hauler saves wear and tear on roads;storm water fee is related to this value;pedestrian safety
and transportation are aspects of this value.
Public Safety,Health and Welfare: Wellness is a gray area in the Strategic Plan; should be an emphasis on
contingency plans with respect to health and safety;possibly an additional Strategic Direction related to the
Emergency Management Plan; SPAC's roleis to educate.
Recreational Opportunities and Amenities: Pledge' doesn't relate to `What's Important;' amenities are
important to people who chose to live in Fountain Hills;possible information booth at Fountain Park; lacks listing
of what is available; should emphasize public/private partnerships; the Town's excellent Community Center,
Museum and Library come at a cost; need marketing plan.
Economic Vitality: There is a difference between economic vitality of the community as a whole and the
economic vitality of the Town government,i.e.,are we funding the Town appropriately for it to be able to provide
the services that citizens of the town demand and require; ED effort is to fully realize our economic potential; ED
Plan was referenced;possibly delete all but the first sentence of first paragraph of'Why Important;' other Strategic
Values are related to Economic Vitality; need marketing plan for the town; exercise economic reality in our
planning inasmuch as implementing strategic priorities must be based on economic reality.
Chair Bordow spoke to the fact that Strategic Plan 2010 is a long-term,visionary document and that implementing
that plan could be akin to `climbing Mt. Everest. He suggested that implementing shorter-term strategic planning
`plateaus' might be more achievable.
Chair Bordow asked commissioners to review documents discussed during the meeting in preparation for the
meeting next Monday, December 15.
AGENDA ITEM #6 — DISCUSSION REGARDING RECOMMENDATIONS TO COUNCIL ON
STRATEGIC PLANNING GOALS FOR FY15-16.
This agenda item was not discussed.
AGENDA ITEM#7—SCHEDULE UPCOMING SPAC MEETINGS
Another Special Sessions is scheduled to occur on December 15, 2014 from 3:00 to 6:00 p.m. A SPAC meeting
is scheduled on January 20,2015 at 4:30 p.m.
AGENDA ITEM#8-ADJOURN
Commissioner Bellenir MOVED to adjourn at 6:03 p.m. and Commissioner Ordowski SECONDED the motion,
which CARRIED UNANIMOUSLY by those present.
Shaunna Williams, Recording Secretary
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