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TOWN OF FOUNTAIN HILLS
MINUTES OF THE FOUNTAIN HILLS
STRATEGIC PLANNING ADVISORY COMMISSION MEETING
April 20,2010
AGENDA ITEM#1—CALL TO ORDER
Chair Koester Thomas called the meeting to order in the Fountain Hills Council Chambers at 3:01 p.m.
AGENDA ITEM#2—ROLL CALL
The following members of the Fountain Hills Strategic Planning Advisory Commission were present for roll
call: Commissioner Mike Dooley, Commissioner Alan Magazine, Commissioner Rich Schultz, Commissioner
Allen Siebel, and Chair Audra Koester Thomas. Vice Chair Curt Dunham,Commissioner Charlotte McCluskey,
and Youth Commissioner Katie Myhr were excused from the meeting. Town Manager Rick Davis, Deputy
Town Manager Julie Ghetti and Recording Secretary Shaunna Williams were present.
AGENDA ITEM#3—CALL TO THE PUBLIC
No one appeared at the Call to the Public.
AGENDA ITEM #4 — CONSIDERATION OF APPROVING MARCH 16, 2010 AND MARCH 30, 2010
MEETING MINUTES
Commissioner Siebel MOVED to approve the March 16, 2010 and March 30, 2010 meeting minutes and
Commissioner Schultz SECONDED the motion, which CARRIED UNANIMOUSLY by those present.
AGENDA ITEM#5—TOWN MANAGER'S UPDATE
Mr. Davis reported that work continues on the budget and revenues continue to deteriorate; the intersection of
Avenue of the Fountains and Saguaro Boulevard will be discussed at the next Council Work Study; the
Greening Project continues with trees on their way and an Arbor Day Celebration planned; a Centennial
Committee will be formed to raise awareness and identify ways to promote the centennial, including the
Greening Project; the General Plan will be on the May 18 ballot; and two Movies in the Park were recently held.
Mr. Davis responded to questions from the Commission regarding his report.
AGENDA ITEM#6—UPDATE ON TOWN FINANCES
Deputy Town Manager Julie Ghetti reported that the General Fund is down 8%, or $600,000-$700,000. She
stated that March retail activity showed a 4% increase and that restaurants and bars were down 10% from the
same period last year. She noted that next year's budget is still a work in progress and that service cuts will
need to be made in order to balance the budget. She also reported that a Work Study and Budget Open House
will be held on May 4.
Following Ms. Ghetti's update, discussion ensued about options for the Town to offset declining revenues.
Commissioner Magazine MOVED to place an agenda item on SPAC's next meeting agenda to consider a
resolution regarding the Town's financial stability. Mike Dooley SECONDED the motion. Discussion
followed regarding the motion and the appropriate time to place the item on an agenda based on the potential
confusion between adoption of the Strategic Plan and SPAC's the proposed agenda item. Commissioner
Magazine subsequently WITHDREW his motion and Commissioner Dooley WITHDREW his second.
Page 1 of 2
AGENDA ITEM#7—DISCUSS STRATEGIC PLAN UPDATE •
Chair Koester Thomas distributed a document entitled "Phase IV Proposed Schedule" (copy attached).
Following discussion it was determined that SPAC will hold a meeting on May 4 at 3:00 p.m. to finalize the
Draft Strategic Plan in order to present it to the Council for consideration on May 20. It was also determined
that the SPAC meeting previously scheduled for May 18 would instead be held on May 24 at 2:00 p.m.
Commissioner Magazine suggested that a small group should meet to draft a resolution for consideration at the
May 24 meeting. Chair Koester Thomas appointed Commissioner Magazine as the lead on that effort and asked
that he conduct initial research prior to the meeting on May 24.
Commissioner Magazine requested that Mr. Davis or Ms. Ghetti provide him with information via email
regarding revenue decline over the past two years,trend lines,and things that have been cut out of the budget.
Commissioner Schultz suggested that SPAC additionally be furnished with revenue solutions that have been
proposed to date.
Chair Koester Thomas requested that Shaunna distribute a copy of the Hocking Report to each SPAC
Commissioner.
Chair Koester Thomas distributed a document entitled "Phase IV Open House" (copy attached) and reviewed
the format for the open house to be held from 5:30 to 7:00 p.m. on April 29,2010 in Council Chambers at Town
Hall. She asked for volunteers from the Commission to participate in the Open House. Chair Koester Thomas
also noted that she will provide cards, as needed, for distribution by the Commissioners to advertise the Open
House.
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AGENDA ITEM#8—DISCUSS NEXT MEETING AGENDA
Not discussed.
AGENDA ITEM#9—SCHEDULE UPCOMING MEETINGS
In addition to the meetings outlined in Agenda Item #7, above, a SPAC meeting is presently scheduled for
June 15, 2010 at 3:00 p.m., if needed.
AGENDA ITEM#10—ADJOURN
Commissioner Dooley MOVED to adjourn at 4:22 p.m. and Commissioner Siebel SECONDED the motion,
which CARRIED UNANIMOUSLY,by those present.
Shaunna Williams,Recording Secretary
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Page 2 of 2
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Phase IV Open House
April 29,2010
Council Chambers
5:30-7pm
• Light refreshments served
• At least 4 SPAC members present
Format: Open House
• Running PowerPoint presentation highlighting aspects of the Update process
• Large plot sheets with each focus area and strategic directions
o Participants to use post-it notes to add/make comments
• Blank"Idea Box" sheet that participants can add implementation
strategies/initiatives
• Full copies of the Draft Strategic Plan available for review
Handouts:
• Quick guide to the Strategic Plan
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Phase IV Proposed Schedule
Phase IV Activities completed to-date
April 7
• Finalized Draft Strategic Plan
• Posted Draft Strategic Plan online at www.fh.az.gov and developed a"Strategic
Plan 2010" homepage icon
• Placed review Draft Strategic Plan copies at Town Hall and Community Center
• Released an online/paper feedback form for Draft Strategic Plan
April 12
• Issued Press Release regarding availability of Draft Strategic Plan and invited
feedback
April 13
• Requested SPAC to contact strategic alliance organizations, other entities, for
Draft Strategic Plan opportunities
‘'"'' April 15
• Fountain Hills Chamber eNotification sent to members regarding release of Draft
Strategic Plan and request for feedback
Phase IV Proposed Schedule
April 21
• Issue Press Release on 4/29 Strategic Plan Open House
• Contact Fountain Hills Times to request Strategic Plan Open House story in 4/28
newspaper
April 29
• Draft Strategic Plan Open House (5:30—7 pm)
May 4-11
• SPAC meeting to consider draft Strategic Plan revisions and to finalize Strategic
Plan for Council consideration
May 3
• Planning Team Meeting to review Draft Strategic Plan and comments received
May 20
• Council considers Strategic Plan 2010 for adoption
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