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Home My WebLink AboutRes 2022-25 RESOLUTION 2022-25 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING AMENDMENT NO. 2 TO THE AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE TOWN OF FOUNTAIN HILLS AND MARICOPA COUNTY ENACTMENTS: BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. The Town Council hereby approves Amendment No. 2 to the Agreement for Law Enforcement Services Between the Town of Fountain Hills and Maricopa County, in substantially the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. The Mayor, the Town Manager, the Town Clerk, and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, this 17th day of May, 2022. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Ginn ickey;Mayor E izabeth Tein, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller Nwn Manager Aaron D. Arns n Pierce Coleman PLLC Town Attorney RESOLUTION 2022-25 PAGE 2 EXHIBIT A TO RESOLUTION 2022-25 [Amendment No. 2 to the Agreement for Law Enforcement Services Between the Town of Fountain Hills and Maricopa County] See following pages. Amendment 2 to AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE TOWN OF FOUNTAIN HILLS AND MARICOPA COUNTY on behalf of the Sheriff's Office C-50-12-084-3-00 C-50-12-084-3-01 C-50-12-087-3-02 Term: July 1,2012 through June 30,2017 with up to€iue-(-54 Six(6)Successive One-Year Automatic Renewals Amendment Effective July 1,2022 1 Amendment 2 Agreement for Law Enforcement Service between the Town of Fountain Hills and Maricopa County on behalf of the Sheriff's Office C-50-12-084-3-02 This Amendment to the Agreement between the Town of Fountain Hills ("Town") and Maricopa County("County") on behalf of the Sheriff's Office shall be effective on July 1, 2022, and upon approval of the Maricopa County Board of Supervisors and the Town of Fountain Hills. Recitals The County acting on behalf of the Sheriff's Office and the Town entered into an Agreement for Law Enforcement Services (the "Initial Agreement"), executed August 6, 2012 (C-50-12-084-3-00). Amendment 1 to the Agreement was approved by the Board of Supervisors on May 22, 2019, (C-50-12-084-3-01). Amendment 1 reduced the sergeant to deputy staffing ratio, changed the calculation method for annual ammunition charges, and adopted an administrative service charge of 3%. The Town requests a one-year extension from July 1, 2022, through June 30, 2023, to the current agreement. Amendment A. Section I. D. of the Agreement is replaced in its entirety as follows: D. Automatic Renewal Following the Initial Term,this Agreement shall automatically renew for up to six (6) successive one-year terms, (each, an "Additional Term"), with all the terms of this Agreement in effect unless and until renegotiated or terminated pursuant to (1) a non-renewal notice as set forth below in this Subsection or(2) Section I, Subsection F below. Prior to the beginning of each Additional Term, the parties shall meet and agree upon the annual cost of the Law Enforcement Services, which shall be calculated pursuant to Section III, Subsection A.of this Agreement and which, when agreed upon, shall be attached to this Agreement as Exhibit A. Notice of non-renewal by either party shall be (i) in writing and (ii) delivered to the other party by April 15 to exercise non-renewal of this Agreement. B. The FY 2023 Law Enforcement Reimbursement Costs and Charges is incorporated herein as Worksheet Exhibit A. 2 C. The contacts in the Legal Notices, Section I. B. are replaced as follows: If to the County: Joy Rich Maricopa County Manager 301 W.Jefferson, 10th Floor Phoenix, AZ 85003 E-Mail: joy.rich@maricopa.gov If to the Sheriff's Office: Paul Penzone, Sheriff Maricopa County Sheriff's Office 550 W Jackson Street, 5th Floor Phoenix, AZ 85003 E-Mail: P_Penzone@mcso.maricopa.gov James Prindiville Executive Chief Financial Officer Maricopa County Sheriff's Office 550 W. Jackson Street, 5th Floor Phoenix, AZ 85003 E-Mail: J Prindiville@mcsomaricopa.gov If to the Town: Ginny Dickey, Mayor Town of Fountain Hills 16705 Avenue of the Fountains Fountain Hills, AZ 85268 E-Mail: gdickey@fh.az.gov Grady E. Miller Town Manager 16705 Avenue of the Fountains Fountain Hills, AZ 85268 E-Mail: gmiller@fh.az.gov D. This document may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute the same instrument. Faxed, copied, electronic and scanned signatures are acceptable as original signatures. 2 Authorization and Signatures IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date of the last signature set forth below. TOWN OF FOUNTAIN HILLS MARICOPA COUNTY By: By: Ginny Dickey Bill Gates Mayor, Town of Fountain Hills Chairman, Board of Supervisors Date: Date: Attest Attest Town Clerk Clerk of the Board MARICOPA COUNTY SHERIFF'S OFFICE Paul Penzone, Sheriff Date In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorneys acknowledge that (i) they have reviewed the above Agreement on behalf of their respective clients and (ii) as to their respective clients only, each attorney has determined that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the laws of the State of Arizona. Town Attorney Date Deputy County Attorney Date 4 Worksheet Exhibit A. Town of Fountain Hills Maricopa County Sheriffs Office Law Enforcement Reimbursement Costs and Charges FY 2023 (July 1, 2022 through June 30,2023) BEATS 3.80 Operating $5,189,157.10 3%Indirect 155,674.71 One Time 0.00, Total Contract Costs $5,344,831.81 Part 1. Personnel Services $4,563,220.43 Annual Hours Budgeted 2088 FY 2023 Hourly FY 2023 Hourly Average Base FY 2023 FY 2023 Average Variable Benefits Plus Variable Fixed Annualized Position FTE Hourly Base Pay Rate Charge Benefits Benefit FY 2023 Patrol Beat Deputies 19.00 $30.72 77.81% $54.62 $13,632 $ 2,425,892.64 Detectives 2.55 $29.19 77.81% $51.90 $13,632 $ 311,097.96 Sergeants 3.00 $41.13 77.81% $73.13 $13,632 $ 498,982.32 Lieutenants 1.25 $50.59 77.81% $89.95 $13,632 $ 251,809.50 Captain 0.75 $62.12 77.81% $110.46 $13,632 $ 183,611.48 School Resource Officer 1.00 $30.72 77.81% $54.62 $13,632 $ 127,678.56 Clerical/Administrative Assistant 1.00 $18.15 20.86% $21.94 $13,632 $ 59,442.72 Worker's Comp 28.55 $626.66 (Fund-Wide Allocation per FTE) 17,892.19 Unemployment 28.55 $8.53 (Fund-Wide Allocation per FTE) 243.55 Dispatch 1.70(FTE is a total cost equivalent not to be used in other calculations.) 124,481.24 Sub Total Salary and Benefits $ 4,001,132.16 Staffing Allocation Factor FTE Staffing Requirements 24 hour/7 day post 5.00 FTE 5.00 Patrol Deputies 1 Beat 8 hour/7 day post 1.67 FTE 0.50 Detectives 1 Beat 8 hour/5 day post 1.19 FTE 1.00 Sergeant for 8 Deputies 1.00 Lieutenant for 18 Deputies 1.00 Captain for 30 Deputies 0.14 Clerical for 1 Beat Special Pay Eligible District Rate Per (Deputies/DetectiveslSgts.) Sworn FTEs FTE Cost Cost Includes 77.81%Variable Benefits Overtime 25.55 $19,044.22 $ 486,579.82 Shift Differential _ 25.55 $1,005.87 $ 25,700.02 Regular Over Budget 25.55 $1,949.45 $ 49,808.43 Sub Total Special Pay $ 562,088.27 5 Worksheet Exhibit A(Continued) Part 2. Supplies and Rent $ 44,534.12 Total Applicable FTE's 28.55 FTE total minus Dispatch Supply Cost(By District) $395.90 Per applicable FTE 28.55 $ 11,303.60 Ammunition $406.12 Per Sworn FTE 27.55 11,189.19 Uniform Allowance $800.00 Per Sworn Fit 27.55 22,041.33 Sub Total Supplies and Rent $ 44,534.12 Part 3. Communications and Information Technology(IT) $ 268,095.13 Sworn Fits 27.55 Information System Service $147,429.38 Annual Cost $ 147,429.38 Monthly Radio Charges $135.58 Per Month(12);2 per Vehicle Vehicles 15 48,808.80 Monthly Radio Charges Sworn $135.58 Per Month(12)per Sworn FTE Sworn FTE 27.55 44,825.46 Deputy Laptop Connection $41.36 Per Month(12)per Sworn FTE Sworn FTE 27.55 13,674.44 I-Phone Monthly Charge $40.40 Per Month(12)per Device per Sworn FTE Sworn FTE 27.55 13,357.05 Sub Total Communications and IT $ 268,095.13 Part 4. Vehicles and Equipment $ 313,307.42 Vehicle Cost with Warranty $ 49,338.12 Vehicle life 125,000 miles Equipment Costs(Lights; Push Bar, Etc.) $ 20,000.00 Equipment life 343,750 Annual Miles Component Per Mile Rate (Calculated) Costs Mileage Rate $0.466 340,964 $ 158,889.28 $ 158,889.28 Vehicle Depreciation $0.395 340,964 $ 134,580.23 134,580.23 Equipment Depreciation $0.058 340,964 $ 19,837.91 19,837.91 Sub Total Vehicles and Equipment $ 313,307.42 Part 5. One-Time Costs This section is reserved for cost reimbursement of replacement or new equipment items that have been identified as necessary for Law Enforcement Service delivery that are not otherwise funded in the Sheriff's operational budget. (Requires amendment.) Part 6. Indirect Cost Recovery Indirect costs are recovered at 3%for Sections 1-4. $ 155,674.71 6