HomeMy WebLinkAboutC2022-075 - M.R. Tanner1
Contract No. 2022-075
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
M.R. TANNER DEVELOPMENT & CONSTRUCTION, LLC
THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into as
of May 17, 2022, between the Town of Fountain Hills, an Arizona municipal corporation (the
“Town”) and M.R. Tanner Development & Construction, LLC, a(n) Arizona limited liability
company (the “Vendor”).
RECITALS
A. The Town issued a Request for Proposals, RFP No. 2021-RFP-014 (the “RFP”), a
copy of which is on file with the Town and incorporated herein by reference, seeking proposals
from vendors interested in providing Pavement Maintenance at Saguaro and Shea Blvd. for the
Town (the “Services”).
B. The Vendor responded to the RFP by submitting a proposal (the “Proposal”),
attached hereto as Exhibit A and incorporated herein by reference.
C. The Town desires to enter into an Agreement with the Vendor to perform the
Services, as set forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Vendor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set forth
above and shall remain in full force and effect until June 30, 2023.
2. Scope of Work. Vendor shall provide the Services as set forth in the Proposal
attached hereto as Exhibit A and incorporated herein by reference.
3. Compensation. The Town shall pay the Vendor an amount not to exceed
$1,400,000, at the rates set forth in the Fee Proposal attached hereto as Exhibit A and incorporated
herein by reference.
4. Payments. The Town shall pay the Vendor monthly (and the Vendor shall invoice
the Town monthly), based upon work performed and completed to date, and upon submission and
approval of invoices. All invoices shall document and itemize all work completed to date. Each
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invoice statement shall include a record of time expended and work performed in sufficient detail
to justify payment. This Agreement must be referenced on all invoices.
5. Documents. All documents, including any intellectual property rights thereto,
prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town.
6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable
of and devoted to the successful performance of the Services under this Agreement. Vendor agrees
to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to
hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement
of the Services to be performed under this Agreement, key personnel shall not be removed or
replaced without prior written notice to the Town. If key personnel are not available to perform
the Services for a continuous period exceeding 30 calendar days, or are expected to devote
substantially less effort to the Services than initially anticipated, Vendor shall immediately notify
the Town of same and shall, subject to the concurrence of the Town, replace such personnel with
personnel possessing substantially equal ability and qualifications.
7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by
the Town at reasonable times during Vendor’s performance. The Vendor shall provide and
maintain a self-inspection system that is acceptable to the Town.
8. Licenses; Materials. Vendor shall maintain in current status all federal, state and
local licenses and permits required for the operation of the business conducted by the Vendor. The
Town has no obligation to provide Vendor, its employees or subcontractors any business
registrations or licenses required to perform the specific services set forth in this Agreement. The
Town has no obligation to provide tools, equipment or material to Vendor.
9. Performance Warranty. Vendor warrants that the Services rendered will conform
to the requirements of this Agreement and with the care and skill ordinarily used by members of
the same profession practicing under similar circumstances at the same time and in the same
locality.
10. Indemnification. To the fullest extent permitted by law, the Vendor shall
indemnify, defend and hold harmless the Town and each council member, officer, employee or
agent thereof (the Town and any such person being herein called an “Indemnified Party”), for,
from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but
not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to
which any such Indemnified Party may become subject, under any theory of liability whatsoever
(“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are
caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions,
breach of contract, in connection with the work or services of the Vendor, its officers, employees,
agents, or any tier of subcontractor in the performance of this Agreement. The amount and type
of insurance coverage requirements set forth below will in no way be construed as limiting the
scope of the indemnity in this Section.
11. Insurance.
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11.1 General.
A. Insurer Qualifications. Without limiting any obligations or
liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter
stipulated minimum insurance with insurance companies authorized to do business in the
State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best,
Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to
maintain insurance as specified herein may result in termination of this Agreement at the
Town’s option.
B. No Representation of Coverage Adequacy. By requiring insurance
herein, the Town does not represent that coverage and limits will be adequate to protect
Vendor. The Town reserves the right to review any and all of the insurance policies and/or
endorsements cited in this Agreement but has no obligation to do so. Failure to demand
such evidence of full compliance with the insurance requirements set forth in this
Agreement or failure to identify any insurance deficiency shall not relieve Vendor from,
nor be construed or deemed a waiver of, its obligation to maintain the required insurance
at all times during the performance of this Agreement.
C. Additional Insured. All insurance coverage, except Workers’
Compensation insurance and Professional Liability insurance, if applicable, shall name, to
the fullest extent permitted by law for claims arising out of the performance of this
Agreement, the Town, its agents, representatives, officers, directors, officials and
employees as Additional Insured as specified under the respective coverage sections of this
Agreement.
D. Coverage Term. All insurance required herein shall be maintained
in full force and effect until all work or services required to be performed under the terms
of this Agreement are satisfactorily performed, completed and formally accepted by the
Town, unless specified otherwise in this Agreement.
E. Primary Insurance. Vendor’s insurance shall be primary insurance
with respect to performance of this Agreement and in the protection of the Town as an
Additional Insured.
F. Claims Made. In the event any insurance policies required by this
Agreement are written on a “claims made” basis, coverage shall extend, either by keeping
coverage in force or purchasing an extended reporting option, for three years past
completion and acceptance of the services. Such continuing coverage shall be evidenced
by submission of annual Certificates of Insurance citing applicable coverage is in force and
contains the provisions as required herein for the three-year period.
G. Waiver. All policies, except for Professional Liability, including
Workers’ Compensation insurance, shall contain a waiver of rights of recovery
(subrogation) against the Town, its agents, representatives, officials, officers and
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employees for any claims arising out of the work or services of Vendor. Vendor shall
arrange to have such subrogation waivers incorporated into each policy via formal written
endorsement thereto.
H. Policy Deductibles and/or Self-Insured Retentions. The policies set
forth in these requirements may provide coverage that contains deductibles or self-insured
retention amounts. Such deductibles or self-insured retention shall not be applicable with
respect to the policy limits provided to the Town. Vendor shall be solely responsible for
any such deductible or self-insured retention amount.
I. Use of Subcontractors. If any work under this Agreement is
subcontracted in any way, Vendor shall execute written agreements with its subcontractors
containing the indemnification provisions set forth in this Agreement and insurance
requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible
for executing any agreements with its subcontractors and obtaining certificates of insurance
verifying the insurance requirements.
J. Evidence of Insurance. Prior to commencing any work or services
under this Agreement, Vendor will provide the Town with suitable evidence of insurance
in the form of certificates of insurance and a copy of the declaration page(s) of the insurance
policies as required by this Agreement, issued by Vendor’s insurance insurer(s) as evidence
that policies are placed with acceptable insurers as specified herein and provide the
required coverages, conditions and limits of coverage specified in this Agreement and that
such coverage and provisions are in full force and effect. Confidential information such as
the policy premium may be redacted from the declaration page(s) of each insurance policy,
provided that such redactions do not alter any of the information required by this
Agreement. The Town shall reasonably rely upon the certificates of insurance and
declaration page(s) of the insurance policies as evidence of coverage but such acceptance
and reliance shall not waive or alter in any way the insurance requirements or obligations
of this Agreement. If any of the policies required by this Agreement expire during the life
of this Agreement, it shall be Vendor’s responsibility to forward renewal certificates and
declaration page(s) to the Town 30 days prior to the expiration date. All certificates of
insurance and declarations required by this Agreement shall be identified by referencing
the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed
for all certificates or declarations received without the appropriate RFP number and title or
a reference to this Agreement, as applicable. Additionally, certificates of insurance and
declaration page(s) of the insurance policies submitted without referencing the appropriate
RFP number and title or a reference to this Agreement, as applicable, will be subject to
rejection and may be returned or discarded. Certificates of insurance and declaration
page(s) shall specifically include the following provisions:
(1) The Town, its agents, representatives, officers, directors,
officials and employees are Additional Insureds as follows:
(a) Commercial General Liability – Under Insurance
Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent.
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(b) Auto Liability – Under ISO Form CA 20 48 or
equivalent.
(c) Excess Liability – Follow Form to underlying
insurance.
(2) Vendor’s insurance shall be primary insurance with respect
to performance of this Agreement.
(3) All policies, except for Professional Liability, including
Workers’ Compensation, waive rights of recovery (subrogation) against Town, its
agents, representatives, officers, officials and employees for any claims arising out
of work or services performed by Vendor under this Agreement.
(4) ACORD certificate of insurance form 25 (2014/01) is
preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the
phrases in the cancellation provision “endeavor to” and “but failure to mail such
notice shall impose no obligation or liability of any kind upon the company, its
agents or representatives” shall be deleted. Certificate forms other than ACORD
form shall have similar restrictive language deleted.
11.2 Required Insurance Coverage.
A. Commercial General Liability. Vendor shall maintain “occurrence”
form Commercial General Liability insurance with an unimpaired limit of not less than
$1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual
Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury. Coverage under the policy will be at
least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not
limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims
arising out of the performance of this Agreement, the Town, its agents, representatives,
officers, officials and employees shall be cited as an Additional Insured under ISO,
Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or
equivalent, which shall read “Who is an Insured (Section II) is amended to include as an
insured the person or organization shown in the Schedule, but only with respect to liability
arising out of “your work” for that insured by or for you.” If any Excess insurance is
utilized to fulfill the requirements of this subsection, such Excess insurance shall be
“follow form” equal or broader in coverage scope than underlying insurance.
B. Vehicle Liability. Vendor shall maintain Business Automobile
Liability insurance with a limit of $1,000,000 each occurrence on Vendor’s owned, hired
and non-owned vehicles assigned to or used in the performance of the Vendor’s work or
services under this Agreement. Coverage will be at least as broad as ISO coverage code
“1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent
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allowed by law, for claims arising out of the performance of this Agreement, the Town, its
agents, representatives, officers, directors, officials and employees shall be cited as an
Additional Insured under ISO Business Auto policy Designated Insured Endorsement form
CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of
this subsection, such Excess insurance shall be “follow form” equal or broader in coverage
scope than underlying insurance.
C. Professional Liability. If this Agreement is the subject of any
professional services or work, or if the Vendor engages in any professional services or
work in any way related to performing the work under this Agreement, the Vendor shall
maintain Professional Liability insurance covering negligent errors and omissions arising
out of the Services performed by the Vendor, or anyone employed by the Vendor, or
anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally
liable, with an unimpaired liability insurance limit of $2,000,000 each claim and
$2,000,000 annual aggregate.
D. Workers’ Compensation Insurance. Vendor shall maintain
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction over Vendor’s employees engaged in the performance of work
or services under this Agreement and shall also maintain Employers Liability Insurance of
not less than $500,000 for each accident, $500,000 disease for each employee and
$1,000,000 disease policy limit.
11.3 Cancellation and Expiration Notice. Insurance required herein shall not
expire, be canceled, or be materially changed without 30 days’ prior written notice to the Town.
12. Termination; Cancellation.
12.1 For Town’s Convenience. This Agreement is for the convenience of the
Town and, as such, may be terminated without cause after receipt by Vendor of written notice by
the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services
performed to the termination date.
12.2 For Cause. If either party fails to perform any obligation pursuant to this
Agreement and such party fails to cure its nonperformance within 30 days after notice of
nonperformance is given by the non-defaulting party, such party will be in default. In the event of
such default, the non-defaulting party may terminate this Agreement immediately for cause and
will have all remedies that are available to it at law or in equity including, without limitation, the
remedy of specific performance. If the nature of the defaulting party’s nonperformance is such
that it cannot reasonably be cured within 30 days, then the defaulting party will have such
additional periods of time as may be reasonably necessary under the circumstances, provided the
defaulting party immediately (A) provides written notice to the non-defaulting party and (B)
commences to cure its nonperformance and thereafter diligently continues to completion the cure
of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of
such termination for cause, payment shall be made by the Town to the Vendor for the undisputed
portion of its fee due as of the termination date.
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12.3 Due to Work Stoppage. This Agreement may be terminated by the Town
upon 30 days’ written notice to Vendor in the event that the Services are permanently abandoned.
In the event of such termination due to work stoppage, payment shall be made by the Town to the
Vendor for the undisputed portion of its fee due as of the termination date.
12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ.
REV. STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations
by the Town or any of its departments or agencies if any person significantly involved in initiating,
negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its
departments or agencies is, at any time while this Agreement or any extension of this Agreement
is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any
other party of this Agreement with respect to the subject matter of this Agreement.
12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this
Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future
employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent
or representative of the Vendor to any officer, agent or employee of the Town for the purpose of
securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this
provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and
withhold from the Vendor an amount equal to 150% of the gratuity.
12.6 Agreement Subject to Appropriation. This Agreement is subject to the
provisions of ARIZ. CONST. ART. IX, § 5 and ARIZ. REV. STAT. § 42-17106. The provisions of
this Agreement for payment of funds by the Town shall be effective when funds are appropriated
for purposes of this Agreement and are actually available for payment. The Town shall be the sole
judge and authority in determining the availability of funds under this Agreement and the Town
shall keep the Vendor fully informed as to the availability of funds for this Agreement. The
obligation of the Town to make any payment pursuant to this Agreement is a current expense of
the Town, payable exclusively from such annual appropriations, and is not a general obligation or
indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the
amounts as set forth in this Agreement during any immediately succeeding fiscal year, this
Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall
be relieved of any subsequent obligation under this Agreement.
13. Miscellaneous.
13.1 Independent Contractor. It is clearly understood that each party will act in
its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the
other. An employee or agent of one party shall not be deemed or construed to be the employee or
agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the
Services provided under this Agreement are being provided as an independent contractor, not as
an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to
workers’ compensation benefits from the Town. The Town does not have the authority to
supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and
not the Town, shall determine the time of its performance of the services provided under this
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Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit
A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing
its profession elsewhere. Town and Vendor do not intend to nor will they combine business
operations under this Agreement.
13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of
the State of Arizona and suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all
times during the performance of its duties under this Agreement ensure that it and any person for
whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations,
ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A)
existing and future Town and County ordinances and regulations; (B) existing and future State and
Federal laws; and (C) existing and future Occupational Safety and Health Administration
standards.
13.4 Amendments. This Agreement may be modified only by a written
amendment signed by persons duly authorized to enter into contracts on behalf of the Town and
the Vendor.
13.5 Provisions Required by Law. Each and every provision of law and any
clause required by law to be in this Agreement will be read and enforced as though it were included
herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly
inserted, then upon the application of either party, this Agreement will promptly be physically
amended to make such insertion or correction.
13.6 Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of this Agreement which may remain in effect without
the invalid provision or application.
13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement
represents the entire agreement of the parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and
superseded by this Agreement. No representations, warranties, inducements or oral agreements
have been made by any of the parties except as expressly set forth herein, or in any other
contemporaneous written agreement executed for the purposes of carrying out the provisions of
this Agreement. This Agreement shall be construed and interpreted according to its plain meaning,
and no presumption shall be deemed to apply in favor of, or against the party drafting this
Agreement. The parties acknowledge and agree that each has had the opportunity to seek and
utilize legal counsel in the drafting of, review of, and entry into this Agreement.
13.8 Assignment; Delegation. No right or interest in this Agreement shall be
assigned or delegated by Vendor without prior, written permission of the Town, signed by the
Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision
shall be a breach of this Agreement by Vendor.
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13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any
other party to furnish any of the material or services specified herein without the prior written
approval of the Town. The Vendor is responsible for performance under this Agreement whether
or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any
subcontract shall be a material breach of this Agreement by Vendor.
13.10 Rights and Remedies. No provision in this Agreement shall be construed,
expressly or by implication, as waiver by the Town of any existing or future right and/or remedy
available by law in the event of any claim of default or breach of this Agreement. The failure of
the Town to insist upon the strict performance of any term or condition of this Agreement or to
exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the
Town’s acceptance of and payment for services, shall not release the Vendor from any
responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a
waiver of any right of the Town to insist upon the strict performance of this Agreement.
13.11 Attorneys’ Fees. In the event either party brings any action for any relief,
declaratory or otherwise, arising out of this Agreement or on account of any breach or default
hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’
fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall
be deemed to have accrued on the commencement of such action and shall be enforced whether or
not such action is prosecuted through judgment.
13.12 Liens. All materials or services shall be free of all liens and, if the Town
requests, a formal release of all liens shall be delivered to the Town.
13.13 Offset.
A. Offset for Damages. In addition to all other remedies at law or
equity, the Town may offset from any money due to the Vendor any amounts Vendor owes
to the Town for damages resulting from breach or deficiencies in performance or breach of
any obligation under this Agreement.
B. Offset for Delinquent Fees or Taxes. The Town may offset from
any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees,
transaction privilege taxes and property taxes, including any interest or penalties.
13.14 Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to
a recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
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With copy to: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Vendor: M.R. Tanner Development & Construction, LLC
1327 W. San Pedro St.
Gilbert, Az. 85233
Attn: Eric Marsh
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
13.15 Confidentiality of Records. The Vendor shall establish and maintain
procedures and controls that are acceptable to the Town for the purpose of ensuring that
information contained in its records or obtained from the Town or from others in carrying out its
obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or
employees, except as required to perform Vendor’s duties under this Agreement. Persons
requesting such information should be referred to the Town. Vendor also agrees that any
information pertaining to individual persons shall not be divulged other than to employees or
officers of Vendor as needed for the performance of duties under this Agreement.
13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors
are complying with the warranty under subsection 13.17 below, Vendor’s and its subcontractor’s
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Vendor and its subcontractors’
employees who perform any work or services pursuant to this Agreement (all of the foregoing
hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or
reproduction during normal working hours by the Town, to the extent necessary to adequately
permit (A) evaluation and verification of any invoices, payments or claims based on Vendor’s and
its subcontractors’ actual costs (including direct and indirect costs and overhead allocations)
incurred, or units expended directly in the performance of work under this Agreement and (B)
evaluation of the Vendor’s and its subcontractors’ compliance with the Arizona employer
sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to
audit Records as set forth in this subsection, Vendor and its subcontractors hereby waive any rights
to keep such Records confidential. For the purpose of evaluating or verifying such actual or
claimed costs or units expended, the Town shall have access to said Records, even if located at its
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subcontractors’ facilities, from the effective date of this Agreement for the duration of the work
and until three years after the date of final payment by the Town to Vendor pursuant to this
Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate
workspace so that the Town can conduct audits in compliance with the provisions of this
subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of
intended audits. Vendor shall require its subcontractors to comply with the provisions of this
subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement.
13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. §
41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E-verify requirements
under ARIZ. REV. STAT. § 23-214(A). Vendor’s or its subcontractors’ failure to comply with such
warranty shall be deemed a material breach of this Agreement and may result in the termination
of this Agreement by the Town.
13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for
the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in
ARIZ. REV. STAT. § 35-393, of Israel.
13.19 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the
documents shall govern in the order listed herein.
13.20 Non-Exclusive Contract. This Agreement is entered into with the
understanding and agreement that it is for the sole convenience of the Town. The Town reserves
the right to obtain like goods and services from another source when necessary.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Aaron Arnson (May 23, 2022 08:15 PDT)
Elizabeth Klein (May 23, 2022 10:17 PDT)
“Contractor”
____________________________________,
By:
Name:
Title:
M.R. Tanner Development & Construction, LLC, a(n) Arizona limited liability company
Joshua Skinner (May 18, 2022 06:03 PDT)
Joshua Skinner
Vice President of Public Works
Joshua Skinner
EXHIBIT A
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
M.R. TANNER DEVELOPMENT & CONSTRUCTION, LLC
[Consultant’s Proposal]
See following pages.
Town of Fountain Hills
Admin-Procurement
Robert Durham, Procurement Officer
16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
RESPONSE DEADLINE: April 26, 2022 at 5:00 pm
Report Generated: Wednesday, April 27, 2022
M. R. Tanner Development & Construction, LLC Proposal
CONTACT INFORMATION
Company:
M. R. Tanner Development & Construction, LLC
Email:
emarsh@mrtanner.com
Contact:
Eric Marsh
Address:
1327 W San Pedro St.
Gilbert, AZ 85233
Phone:
N/A
Website:
mrtanner.com
Submission Date:
Apr 26, 2022 3:29 PM
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 2
ADDENDA CONFIRMATION
Addendum #1
Confirmed Apr 26, 2022 10:24 AM by Eric Marsh
Addendum #2
Confirmed Apr 26, 2022 10:24 AM by Eric Marsh
Addendum #3
Confirmed Apr 26, 2022 10:24 AM by Eric Marsh
Addendum #4
Confirmed Apr 26, 2022 10:24 AM by Eric Marsh
Addendum #5
Confirmed Apr 26, 2022 3:26 PM by Eric Marsh
QUESTIONNAIRE
1. Certification
By confirming questions under this section, the Vendor certifies:
NO COLLUSION*
The submission of the Proposal did not involve collusion or other anti-competitive practices.
Confirmed
NO DISCRIMINATION*
It shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246.
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 3
Confirmed
NO GRATUITY*
It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gi ft, loan,
gratuity, special discount, trip favor or service to a Town employee, officer or agent in connection with the submitted Proposal. It
(including the Vendor’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) has refrained, under penalty of
disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process
with any person who may play a part in the selection process, including the Selection Committee, elected officials, the Town Manager,
Assistant Town Managers, Department Heads, and other Town staff. All contact must be addressed to the Town’s Procurement Agent,
except for questions submitted as set forth in Subsection 1.4 (Inquiries), above. Any attempt to influence the selection proc ess by any
means shall void the submitted Proposal and any resulting Agreement.
Confirmed
FINANCIAL STABILITY*
It is financially stable, solvent and has adequate cash reserves to meet all financial obligations including any potential co sts resulting
from an award of the Agreement.
Confirmed
NO SIGNATURE/FALSE OR MISLEADING STATEMENT*
The signature on the cover letter of the Proposal and the Vendor Information Form is genuine and the person signing has the
authority to bind the Vendor. Failure to sign the Proposal and the Vendor Information Form, or signing either with a false or
misleading statement, shall void the submitted Proposal and any resulting Agreement.
Confirmed
PROFESSIONAL SERVICES AGREEMENT*
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 4
In addition to reviewing and understanding the submittal requirements, it has reviewed the attached sample Professional Services
Agreement including the Scope of Work and other Exhibits.
Confirmed
REFERENCE CHECKS*
References will be checked, and it is Vendor’s responsibility to ensure that all information is accurate and current. Vendor authorizes
the Town’s representative to verify all information from these references and releases all those concerned from any liability in
connection with the information they provide. Inability of the Town to verify references shall result in the Proposal being considered
non-responsive.
Confirmed
2. Vendor Proposal
GENERAL INFORMATION*
A. One page cover letter as described in the section titled "RFP Submission Process", the subsection titled "Required Submittal".
B. Provide Vendor identification information. Explain the Vendor’s legal organization including the legal name, address,
identification number and legal form of the Vendor (e.g., partnership, corporation, joint venture, limited liability company, sole
proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under
this section for each member. If a limited liability company, provide the name of the member or members authorized to act on
the company’s behalf. If the Vendor is a wholly owned subsidiary of another company, identify the parent company. If the
corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of
the person to contact concerning the Proposal.
C. Identify the location of the Vendor’s principal office and the local work office, if different. Include any documentation that
supports the Vendor’s authority to provide services in Arizona.
D. Provide a general description of the Vendor’s organization, including years in business.
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 5
E. Identify any contract or subcontract held by the Vendor or officers of the Vendor that have been terminated within the last
five years. Briefly describe the circumstances and the outcome.
F. Identify any claims arising from a contract which resulted in litigation or arbitration within the last five years. Briefly d escribe
the circumstances and the outcome.
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
EXPERIENCE AND QUALIFICATIONS OF THE VENDOR*
A. Provide a detailed description of the Vendor’s experience in providing similar services to munici palities or other entities of a
similar size to the Town, specifically relating experience with respect to Pavement Maintenance--Saguaro Blvd. and Shea Blvd..
B. Vendor must demonstrate successful completion of at least three similar projects within the past 60 months. For the purpose
of this Solicitation, “successful completion” means completion of a project within the established schedule and budget and
“similar projects” resemble this project in size, nature and scope. Provide a list of at least three organizations for which you
successfully completed a similar project. This list shall include, at a minimum, the following information:
1. Name of company or organization.
2. Contact name.
3. Contact address, telephone number and e-mail address.
4. Type of services provided.
5. Dates of contract initiation and expiration.
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
KEY POSITIONS*
A. Identify each key personnel member that will render services to the Town including title and relevant experience required,
including the proposed project manager and project staff.
B. Indicate the roles and responsibilities of each key position. Include senior members of the Vendor only from the perspective of
what their role will be in providing services to the Town.
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 6
C. If a subcontractor will be used for all work of a certain type, include information on this subcontractor. A detailed plan for
providing supervision must be included.
D. Attach a résumé and evidence of certification, if any, for each key personnel member and/or subcontractor to be involved in
this project. Résumés should be attached together as a single appendix at the end of the Proposal and will not count toward
the Proposal page limit. However, each resume shall not exceed two pages in length.
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
PROJECT APPROACH*
A. Describe the Vendor’s approach to performing the required Services in the section titled Scope of Work, and its approach to
contract management, including its perspective and experience on partnering, customer service, quality control, scheduling
and staff.
B. Describe any alternate approaches if it is believed that such an approach would best suit the needs of the Town. Include
rationale for alternate approaches, and indicate how the Vendor will ensure that all efforts are coordinated with the Town’s
Representatives.
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
PROJECT SCHEDULE*
Provide a project schedule showing key project milestones and deliverables. The schedule shall demonstrate Vendor’s ability to meet
expected milestones. Assumptions used in developing the schedule shall be identified and at a minimum the proposed schedule s hall
include the following dates, if applicable.
A. Proposed Kick-Off Meeting
B. Phase I Notice to Proceed Date and Project Timelines
C. Phase II Implementation Start Date/Work Begins
D. Phase III Periodic Project Updates
E. Project Completion Date
PROPOSAL DOCUMENT REPORT
RFP No. 2021-RFP-014
Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
PROPOSAL DOCUMENT REPORT
Request for Proposals - Pavement Maintenance--Saguaro Blvd. and Shea Blvd.
Page 7
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
PRICING: PRICING SHALL INCLUDE UNIT COSTS FOR EACH OF THE CRACK SEAL AND PRESERVATION TREATMENTS, TRAFFIC CONTROL
AND LABOR.*
MR_Tanner_Construction_Town_of_Fountain_Hills_Pavement_Maintenance_Final.pdf
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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1327 W. San Pedro Street
Gilbert, AZ 85233
480-633-8500
mrtanner.com
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 14
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE |
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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1327 W. San Pedro Street
Gilbert, AZ 85233
480-633-8500
mrtanner.com
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 14
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE |
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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1327 W. San Pedro Street
Gilbert, AZ 85233
480-633-8500
mrtanner.com
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 14
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE |
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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1327 W. San Pedro Street
Gilbert, AZ 85233
480-633-8500
mrtanner.com
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 14
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE |
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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1327 W. San Pedro Street
Gilbert, AZ 85233
480-633-8500
mrtanner.com
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 14
STATEMENT OF QUALIFICATIONS
Pavement Maintenance - Saguaro Blvd and Shea Blvd
RESPONSE TO RFP #2021-RFP-014
MR TANNER CONSTRUCTION
M.R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE |
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7.2.1 General Information
A1 G ENERAL INFORMATION
SUBCONTRACTORS/SUPPLIERS
ALAN EVANSPresident
PRECONSTRUCTION MANAGEMENT PROJECT MANAGEMENT ADMINISTRATIVE
JOSH SKINNERProject Lead/Estimator
ERIC MARSHProject Manager
LOCATION OF PRINCIPAL OFFICE &
LOCATION OF KEY PERSONNEL
M.R. Tanner Construction is located in Gilbert, Arizona.
The company is locally owned and operated with all of
its ownership residing full time in the Phoenix Metro
Area. In addition, all employees reside in the Phoenix
Metro area.
Address: 1327 West San Pedro Street, Gilbert, AZ 85233
100% of the work of M.R. Tanner Construction for the
last 5 years has been in the Phoenix Metro area. All of
the subcontractors and suppliers that may be utilized on
this project are locally owned and operated.
TERMINATION/CLAIMS/LITIGATION/
ARBITRATION WITHIN THE LAST
THREE YEARS
Due to our high quality product and continued effort to
work with the owner, we have not been terminated from
any contract or subcontract. We have not ever been
involved in any litigations or arbitrations.
ORGANIZATION CHART
Town of Fountain Hills
ESTIMATORS
Traffic Control Management
Striping Subcontractor
Utility Adjustments Key Personnel
M.R. Tanner Construction (M.R. Tanner) is a privately
held, local general contractor and construction manager,
specializing in civil infrastructure. Since the company’s
inception in January of 1993, M.R. Tanner’s success is
attributed to the strong relationships developed with
each client, subcontractor and supplier on every project.
With the ability to self-perform 90% of the work, M.R.
Tanner has completed pavement preservation and other
pavement related projects in all of the surrounding
major municipalities. Our extraordinary project
management team staff specializes in estimating,
scheduling, subcontracting and field management. M.R.
Tanner’s commitment to the immediate needs of the
Town have been demonstrated on prior projects.
Legal Organization
M.R. Tanner Construction is organized a Limited Liability
Company in the state of Arizona. Both Maurice Tanner
and Alan Evans are authorized to act on the company’s
behalf. The company was organized in 1993.
ARIZONA CONTRACTOR
LICENSES & NUMBERS
License Number Qualified Person
A-General Engineering 111576 Maurice Tanner
B-Residential 11157 1 Maurice Tanner
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 1
M.R. TANNER HAS A 0.66 EMOD RATING
7.2.2 Experience and Qualifications
Alan Evans (President), Eric Marsh (Project Manager), and Josh Skinner (Project Lead/Estimator) are the key
personnel who will be assigned to work on this contract and as such will play an active role in each job order
agreement. One of the reasons we have chosen this specific team is because they have worked for the last 3
years on the current Town of Fountain Hills contracts. They have proven time and time again on each job, that
they can handle the required tasks at hand, and excel in pavement preservation projects.
COMPARABLE PROJECTS
#1: CITY OF PHOENIX 2019-2020 PHOENIX
MAJOR COLLECTOR TRMSS JOA 3
A. DESCRIPTION:
This project was procured through the Job Order
Contract process. The scope included providing PMM
on collectors and majors throughout the City of Phoenix.
These roads were selected based on the pavement
preservation cycle that the City of Phoenix chose.
1. CITY OF PHOENIX
2. KYLE VANCE
3. 138 E. UNION HILLS DRIVE
PHOENIX, AZ 85024
602-571-4522 KYLE.VANCE@PHOENIX.GOV
4. CRACK SEAL, PMRE, PMM, TRAFFIC CONTROL
5. AUGUST 2018-FEBRUARY 2022
1. TOWN OF PARADISE VALLEY
2. JERRY COOPER
3. 6401 E Lincoln Dr, Paradise Valley, AZ 85253
623-695-6870 JCOOPER@PARADISEVALLEYAZ.GOV
4. CRACK SEAL, PMRE, PMM, ASPHALT OVERLAY, PATCHING,
TRAFFIC CONTROL
5. January 2018-FEBRUARY 2022
#2: PARADISE VALLEY PAVEMENT
PRESERVATION
A. DESCRIPTION:
We were awarded this project through a competitive bid
process. The work includes sealing roads with PMM and
Liquid Road, selected by Paradise Valley. Paradise Valley
provides us with the quarter section maps and allows us
to proceed with a concise and efficient plan. Our goal in
every agency is to work efficiently, in order to minimize
public impact.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 2
¬Pavement
Restoration
¬Crack Seal
¬Traffic
Management
¬Public
Communication
& Cooperation
¬Application of
Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
¬Pavement Maintenance
¬Crack Seal Program
¬Traffic Management
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
#3: TOWN OF FOUNTAIN HILLS PAVEMENT
PRESERVATION
A. DESCRIPTION:
This project was awarded through a competitive,
qualification based process. The work includes, but
not limited to providing fog seals, optipave and PMM,
slurry seal and mill and overlay services, the roads
were selected by the Town of Fountain Hills. This
contract is no different than any other agency. A large
amount of our time is dedicated to public outreach and
coordination with the Town residents and Town staff. We
always make every effort to communicate our plan with
all parties involved.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION
COST: $2,544,432
D. CONSTRUCTION
DATES:
October 2020 -
March 2020
E. PROJECT OWNER: Town of Fountain Hills
#4: CITY OF CHANDLER STREET MAINTENANCE
REPAVING, SURFACE SEALS AND REPAIR
SERVICES
A. DESCRIPTION:
This renewable annual contract project consists of the
milling, soil stabilization, crack fill, paving and striping of over
750,000 SY of existing roadways (to-date). More specifically,
we provided a pilot program for the City of Chandler for all
of the following: PMM, Optipave, Guardtop Ultra and PMRE
last year on this contract. These roads included residential,
industrial, and arterial paving. Our goal is to provide the best
possible options to the agencies, which sometimes requires
showing new products.
B. ROLE OF FIRM: Prime Contractor
C. CONSTRUCTION COST: $10,707,294
D. CONSTRUCTION DATES: April 2020 - Present
E. PROJECT OWNER: City of Chandler
1. CITY OF CHANDLER
2. ALLAN ZIMMERMAN
3. 975 E ARMSTRONG WY # C, CHANDLER, AZ 85286
480-390-1321 ALLAN.ZIMMERMAN@CHANDLERAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2012-PRESENT
1. TOWN OF FOUNTAIN HILLS
2. JEFF PIERCE
3. 16705 E AVE OF THE FOUNTAINS, FOUNTAIN HILLS,
AZ 85268
480-749-5258 JPIERCE@FOUNTAINHILLSAZ.GOV
4. CRACK SEAL, FOG SEALS, PMM, ASPHALT OVERLAY,
PATCHING, TRAFFIC CONTROL
5. OCTOBER 2017-PRESENT
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 3
◆ Pavement Restoration
◆ Traffic Management
◆ Public Communication & Cooperation
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
◆ Pavement Restoration
◆ Crack Seal
◆ Traffic Management
◆ Public Communication & Cooperation
◆ Application of Fog Seal Product
SIMILARITIES:
Alan Evans Eric Marsh Josh Skinner
SAME PROJECT TEAM:
$200+ MILLION
Completed pavement
maintenance projects in the
Last 5 Years
300
Completed Pavement
Maintenance Projects
ALL
Projects Completed on
Time and Budget
In my years of experience with M.R. Tanner Construction, they have always
handled themselves with the utmost professionalism and deliver exactly
what they say they are going to do.
- Van Thomas, Superior Supply“
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - President
2. Paradise Valley Pavement Preservation - President
3. Town of Fountain Hills Pavement Preservation -
President
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - President
ERIC MARSH,
PROJECT MANAGER
16 Years with M.R. Tanner
Eric’s background is in the traffic control
business and pavement maintenance
which adds great value to the M.R. Tanner team. His
experience allows him to safely complete projects with
public safety and public transit in the forefront of his
mind. Eric’s work ethic makes him a valuable asset for
M.R. Tanner and will serve as an asset to the Town of
Fountain Hills.
7.2.3 Key Positions
The key personnel selected to lead this project bring
experience with not only the process, but successful
relationships with the Town. Alan will serve as the
principal contact for this contract. Eric will be the main
point of contact for the town and will be handling the
day to day operations and coordinating all field
activities. Josh Skinner will be handling all estimates,
scheduling and public relations for this project.
ALAN EVANS, PRESIDENT
15 Years with M.R. Tanner
Alan’s extensive knowledge of pavement
preservation projects combined with his
project management experience make
him a coveted M.R. Tanner team member. His work
experience and education include planning, budgeting,
and managing the growth of small and large multi-
faceted companies with an emphasis on quality work
and customer satisfaction.
Additional Relevant Experience
M.R. Tanner has completed over $200 million in pavement maintenance projects within Maricopa County in the last
five years. M.R. Tanner has an established relationship with the Town of Fountain Hills and is committed to continuing
to exceed expectations and dedicate the manpower to complete all work. Our commitment to the specific projects that
we are given, can be shown by a job we performed for the City of Phoenix, when we worked 24 hours a day for one full
week to complete Thomas Road between 87th to 91st Avenues caused by storm damage. Though we know that this will
not be required on this contract, we commit to deliver this same methodology and product to the town on this upcoming
pavement maintenance project.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 4
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Project
Manager
2. Paradise Valley Pavement Preservation - Project
Manager
3. Town of Fountain Hills Pavement Preservation -
Project Manager
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Project Manager
JOSH SKINNER, CHIEF
ESTIMATOR/PROJECT LEAD
15 Years with M.R. Tanner
Josh has the ability to communicate to
his team at M.R. Tanner Construction the expectations
of the Town of Fountain Hills. With excellent project
management skills on pavement preservation projects
and education in project scheduling, estimating,
budgeting and field management, Josh brings the
necessary leadership to each project. Josh has recent
experience working with the town on multiple projects
in the town, including projects around schools,
businesses, and in the downtown corridor.
COMPARABLE PROJECTS:
1.City of Phoenix Major Collector TRMSS - Chief
Estimator/Project Lead
2. Paradise Valley Pavement Preservation - Chief
Estimator/Project Lead
3. Town of Fountain Hills Pavement Preservation - Chief
Estimator/Project Lead
4. Town of Chandler Street Maintenance Repaving,
Surface Seals and Repair Services - Chief Estimator/
Project Lead
Proposed Subcontractors Experience
and Qualifications
M.R. Tanner Construction has established a team of
highly qualified subcontractors who share the common
goal of completing every project on time and within
budget. If the need arises, M.R. Tanner Construction
has a strong relationship with these prequalified
subcontractors that will be selected based upon our
Subcontractor Selection Plan.
M.R. TANNER’S JOB ORDER PROCESS AS
DESCRIBED THROUGH A PAST PROJECT
M.R. Tanner excels with job order contracts and suc-
cessfully handling each job to achieve client and stake-
holder satisfaction. To address each question in this propos-
al, we will show our process through a past job order in these
highlight boxes. The project we are featuring was a pavement
preservation project for the City of Phoenix on Cholla Lane
(completed in 2021). We are highlighting this job because we
want to be able to discuss a real-life scenario where our
approach and planning were put “into action.”
Due to page count limitations, we were not able to highlight
our action plan in each section, but hope that highlighting this
job through some of the sections will show our dedication to
our partnership with the Town, and the level of detail we take
with each project.
Cholla Lane Project Map:
Legend:
Emergency Helicopter
Landing
Police Station
Fire Station
The Phoenician
Parking - Phoenix ROW
Road to be Maintained
Private Street
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 5
COMMUNICATION AND
TRACKING OF THE
REQUEST FOR JOB
ORDER AGREEMENTS
(JOA)
LINE ITEM QUANTITY
TRACKING
As the main point of contact for all requests made by the Town, Josh Skinner will delegate
workloads internally with M.R. Tanner. This has proven to be successful in the past, mini-
mizing the contacts that the Town is required to make.
M.R. Tanner will take the maps provided by the Town and confirm those quantities with
actual field measurements and site visits. If there are any quantitative discrepancies in
any line item, these will be communicated to the Town, prior to any funds being commit-
ted to the project.
If revisions to the quantities are required, they will be made at this point. If there are no
quantitative discrepancies, pricing has already been established through the coefficients,
so the specific contracts can be written and work can begin.
Quantities will be tracked on a daily, weekly, and monthly basis. The daily quantities are
communicated and agreed upon with the Town Inspector (daily) and the agreed upon dai-
ly quantities are compiled to make up the weekly summary. These weekly summaries are
compared against the contract quantities to track project costs and these weekly summa-
ries are used to draft pay applications.
Figure 2: M.R. Tanner’s Process for JOA Tracking
REVIEW OF JOA PACKET
Firm’s Process & Procedures in Action on Cholla Lane: Utilizing
the same procedures shown in Figure 2, we compared quantities
from the beginning of the project with those provided by the City.
We agreed upon quantities and were within budget when the
project was finalized. The only item that we added to the preliminary
cost of the job (in order to minimize change orders) was that we
elected to do mailers due to the private subdivisions that would be
impacted. We did two different mailers, two weeks apart, to make
sure everyone was aware of the project. Capturing this cost before
the job started helped keep the job within budget.
A well-managed and successful project is entirely dependent
on a strong project team working together. The communication
of the M.R. Tanner team and the Town must occur regularly
and often through all stages of construction in order to achieve
success. The M.R. Tanner staff proposed for these projects
will form a partnership with the Town staff to assure that each
individual project is managed from inception to completion as
a team.
The team we have assembled to manage construction for the
pavement preservation projects will be involved throughout the
entire duration of the contract. Starting with pre-construction,
the team will review design, schedules, and costs to assure
that each individual understands the scope of the project. Josh
Skinner will oversee all construction activities and act as the
lead with Eric Marsh leading all field activities. The project
team will meet weekly with subcontractors and the Town’s staff
to assure that schedules are understood and maintained. In
addition, discussions regarding safety, scope and engineering
will be addressed. M.R. Tanner is committed to delivering
a product to the Town that exceeds their expectations and
that demonstrates our expertise in preserving the roads in
are working for and reporting to the residents of Fountain
Hills. We are very much aware of the impact our work has
on the community. After all, we are maintaining the roads
they take to work every day and the streets their kids play
on. We have maintained roads long enough to know that
we are impacting their communities with the work that
we perform. We take into consideration that we need to
make the construction process as quick as possible, while
maintaining superior quality. We need to maintain a safe
work environment through cleanliness and traffic control,
while creating as little impact as possible. All of this is done
in order to leave behind a product that each one of the
residents would be proud to call their own.
APPROACH / ISSUES
Overall Approach to Providing Services
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 6
tant (PIA) who is available 24/7.
¬72 hours prior to the start date on each road, resi-
dents and business owners are notified of the work
with a hand-delivered door flier.
¬Job-specific signage with appropriate dates are
displayed on all residential and collector roadways.
Variable message boards will be utilized on all major
roadways and installed ten days before the start date.
These handouts and VMB’s include a contact num-
ber to the PIA.
Prior to starting any work, we evaluate every project by
analyzing entities in its surrounding area. For example, we
will notify every fire and police department, school, and
church individually. We leave contact information and
work around their schedule as much as possible. We also
try and schedule all of our work around drop-off times,
pick-up times, etc.
It’s imperative that we communicate our schedule effec-
tively. This will allow Town staff and residents to adjust
their own schedules accordingly and feel less impact from
the work that is being performed.
Emergency Response Notification
M.R. Tanner will coordinate with Town staff in contacting
local emergency response teams (including police and
fire departments) more than 72 hours prior to the start
of construction. We will deliver plans with information
regarding the impacted areas and respective dates. We
will also leave business cards to contact us. Though we
never anticipate the need for emergency response ve-
hicles on our jobs, crew, or residents, we prefer to plan
properly in the event we would need them.
Firm’s Notification Protocol In Action on Cholla Lane:
For this specific project, there were many parties
involved. To name a few: The Town of Paradise Valley
(ROW on Invergordon/64th Street), Phoenix Parks
(Camelback Mountain), The Phoenician (parking on
Mockingbird would be impacted), Paradise Valley Police
Department, Paradise Valley Fire Department (operated
and contracted with/through Phoenix), helicopter landing
areas for emergencies on Camelback Mountain, private
subdivisions, etc.
Pre-Construction: The Town of Paradise Valley and
Phoenix Parks Department were both brought into a
pre-construction meeting, notifying them of the work.
Paradise Valley required a police officer if we would need
to back trucks in off mockingbird (which was addressed).
The Parks Department was notified for potential parking
access restrictions and they had us post dates of con-
struction on Cholla Lane in order to let the public know
of the upcoming project.
Notifications: The Town inspection staff handled the
notifications to the internal Phoenix departments, and
M.R. Tanner handled notifications to the Paradise Valley
Police and Fire Departments, and the Phoenician. Though
the Phoenician wouldn’t really feel a direct impact, but
with restricted parking on Cholla Lane there may of been
increased traffic and parking on 64th Street.
HOA Coordination: M.R. Tanner took it upon themselves
to notify the homeowners associations in both private
subdivisions. Both would feel the impacts of our work,
and both were appreciative of the notification. We also
placed variable message boards at the bottom of the hill
to remind everyone of the upcoming work.
Schools: Schools and bus routes were not impacted be-
cause we elected to do this work during the summertime
break.
Partnering/Customer Service/Notifying
Public
As indicated, we will be asked to maintain roads that
belong to the Town. However, these roads are traveled by
the residents. Therefore, coordinating schedules and
communicating with the Town and its residents is
essential.
Contract Management
The graphic in Figure 2 (below) demonstrates the
procedures that M.R. Tanner will utilize to communicate
and track the project and line-item quantities starting
with the initiation of the project through the town.
We will start every project by communicating the sched-
ule with the management team of the Town at least four
weeks prior to the start of the work. This advanced sched-
uling notice will allow Town staff ample time to approve
permits, notify other departments, etc. Pending the ap-
proval of the Town, we will then begin to notify residents.
We will notify residents utilizing the following methodology:
NOTIFICATION APPROACH
¬ Contracts are executed.
¬ The schedule is sent to our public information assis-
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 7
Lines of Communication
For any job to be successful, the lines of communica-
tion must always be open and transparent. The following
information outlines our communication:1DAILY COMMUNICATION
Discussing the plan for the following day and review-
ing the previous day’s events to help identify areas
that are running well and areas that can be improved
upon. This communication takes place between the proj-
ect manager and the town of Fountain Hills inspector to
minimize miscommunication and conflict. 2WEEKLEY UPDATED 3-WEEK LOOK AHEAD
SCHEDULE
By publishing the 3-week look ahead schedule
every week, M.R. Tanner can give the Town staff notice
of where we are going to be (quarter section, arterial) so
they can submit for permits and coordinate with other
departments in a timely manner.3SINGLE SOURCE
Though everyone in our key personnel will be
involved in the project, Josh will be publishing the
schedule and running the project on a day-to-day basis.
He will be working directly with the Town to ensure
communication is consistent and constant.
Other Challenges
Protecting the Work
One of the biggest challenges that we face when it comes
to pavement preservation is when vehicles drive through
the fresh product. This will typically happen because of
poor planning on the contractor’s part or poor traffic con-
trol. M.R. Tanner mitigates this problem through:
◆ Leaving windows at corresponding intersections,
in order to let residents in and out of the
neighborhoods. We then come back the following
day and cut this portion in.
◆ We require our traffic control personnel and off-duty
Officers to stay on-site at all times and remain until
the daily activities are complete.
Adverse Weather
Another challenge that contractors can face is the weath-
er. Bad weather can cause adverse consequences during
pavement preservation operations. We will keep an eye
on all forecasts, and we will not put down any material
when there is a high chance of rain. We will also be cau-
tious of applying the material in windy weather, to avoid
any overspray.
Communication in Action on Cholla Lane
Josh was the point of contact for the Cholla
Lane project. He coordinated all schedules with
the Phoenix Inspectors assigned.
All schedules for this project were submitted on a
weekly basis to our PIA, City Inspectors, City Project
Manager, and M.R. Tanner’s Project Manager. Making
sure that everyone is included helps to limit questions
and confusion. The 3-week schedule also helps to en-
sure that the project doesn’t catch anyone off guard.
Projects like this are planned months in advance.
PLANNING / ESTIMATING /
SCHEDULING
Systems Used for Planning the Work
Proper planning is critical to the success of any contract.
M.R. Tanner’s team has planned and successfully executed
pavement preservation projects for more than two decades
with experience with various agencies, including the Town
of Fountain Hills.
Once preliminary discussions occur with the Town, M.R.
Tanner’s team will start the planning process. The first
step in planning will be for the project team to review the
most recently completed pavement main-tenance project
to highlight the successes and address processes that
need to be improved. These successes and
improvements will be implemented into the plan for for
this pavement maintenance project.
Next, coordination meetings will occur with each sub-
contractor to identify project-specific planning. For ex-
ample, we will determine the locations of all the schools
in the area, and determine the drop-off times, pick-up
times, bus routes, etc. We will take this information and
determine a plan of action to ensure that we will not be
applying the product in front of the school at a critical
time. This coordination will help M.R. Tanner, the Town,
and ultimately help the residents.
We do not use any automated systems. All of our com-
puter software programs are done using excel spread-
sheets, refined from over 25 years of experience. These
complex spreadsheets help trigger action (as stated
above, if there are schools, police departments, fire sta-
tions, bus stops, etc.).
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 8
ed a philosophy that there is no reason why we should
Scheduling to Perform the Work Expeditiously
and Within Cost Restraints
The schedule is essential to each project’s success. As
stated in the original pre-bid meeting, the urgency level of
getting this project is high. M.R. Tanner will meet within one
week of the Town’s initiation of the project. The team will
communicate the schedule requirements from the Town to
the subcontractors and suppliers. The team will then take
input from suppliers and subcontractors to improve the
schedule if necessary.
In order to create and manage the schedule, M.R. Tanner
utilizes Microsoft Project. The tools in this software allow
critical paths and key scopes to be identified. Additionally,
the project team is able to track and manage the project
and effectively share the schedule with the Town and all
others involved with the project.
To accurately track and update the schedule, the Project
Manager, Eric Marsh, and Project Lead, Josh Skinner, will
coordinate daily to ensure the project is on track. Addi-
tionally, the project schedule will be regularly updated and
shared with the Town, the subcontractors, and suppliers.
Accurately tracking, updating, and communicating the proj-
ect schedule is critical for the success of each project.
M.R. Tanner’s Commitment to Schedule1First, our company and each team member have adopt
-
ever fall behind schedule. The reason we feel so strongly
about this is because being behind schedule doesn’t
only impact the contractor and the Town, it impacts the
residents. In many cases, with these types of projects,
we will be working in your resident’s neighborhoods. If
not handled properly, this can impact residents getting to
school, getting to work and causing an unneeded disrup-
tion. If scheduled properly, disruptions and confusion can
be avoided if we just adhere to the schedule.
2Second, we ensure that our subcontractors share the
same philosophy. We communicate the schedule on a
daily basis with everyone involved and make sure that it
is followed. We know we can trust our subcontractors and
their work, and they are designated as such.
3Third, we don’t accept equipment failure as an
excuse. Every day that we are on-site, we have a
backup piece of equipment for everything that we would
need. This way, in the unforeseen cases where a piece
of equipment breaks down, we simply switch it out and
continue the work, ensuring we stay on schedule.
4Lastly, we are committed to producing the highest
quality product in an extremely time-efficient man-
ner. Each one of the agencies and municipalities that we
have worked with would tell you that we are capable of
such production on a daily basis.
QUALITY MANAGEMENT PLAN
Management to Ensure Quality Objectives Are
Met or Exceeded
M.R. Tanner has adopted a philosophy that we are only as
good as the product that we leave behind. We have devel-
oped an internal quality control plan to ensure that we only
utilize the best materials and the highest quality service. The
implementation of the quality control plan will be managed
and monitored by the experienced field staff (Josh and Eric) in
conjunction with the pre-construction staff to ensure that all
construction is of the highest quality. This vision is communi-
cated and shared with the M.R. Tanner employees who will be
performing the work.
The first line of defense that we use to deliver a quality prod-
uct is through the crews who will be performing the work.
With tens of thousands of hours a year devoted to pavement
maintenance projects throughout the Valley, these men and
women know the quality that we require and are committed
to exceeding all standards. The second line of defense that
we utilize are the foreman and superintendents, who drive
the job site thoroughly every morning and evening to inspect
the work that was performed that day. We also uti-lize many
checks and balances during production to ensure that our
product exceeds all standard specifications.
To further our commitment to quality, we send many of our
key personnel to seminars and trainings on a yearly basis
where materials (asphalt, concrete, slurry seal, chip seal, seal
coat, coolseal applications, etc.) are thoroughly discussed.
Even though the materials that are discussed above do not
change drastically year to year, we feel that it is vital to our
success to stay on top of the best methods and procedures
to achieve a high-quality product. We utilize all self-checks to
help in verifying the quality of our work on a daily basis.
M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 9
Personnel Performing Quality Control
As stated above, Josh Skinner will proactively conduct
quality control throughout the duration of this project.
As an example of our quality control, we will spray over
a 1 SY sheet of metal on a daily basis. We will take this
sheet of metal and weigh it, which helps us to guaran-
tee that we are providing the requested application rate.
M.R. Tanner takes pride in having high standards and
meeting or exceeding those standards for every project.
Personnel Performing Safety Management
M.R. Tanner is committed to construction safety, and
Josh Skinner will be the lead for project safety for this
contract. Weekly on-site safety meetings and daily safety
discussions with the construction crews and staff have
allowed the company to maintain an excellent record of
safety. The safety plan for the project will ad-dress
project safety personnel, project training, accident
prevention plan, emergency action plan, hazardous
materials, and the communication plan. In a contract
involving multiple scopes, projects, and locations, the
safety plan will be updated continually to assure safety
for all parties involved.
The safety plan will provide the necessary verbiage
to keep the traveling public safe. This will be shown
through approved traffic control plans. We also take the
time to make sure that the site is cleaned at the end of
every day. We clean the sidewalks, sweep roadways and
remove loose debris, etc. Keeping a job site clean helps
to ensure the safety of everyone involved, and specifi-
cally the residents.
Personnel Performing Traffic Control
Management
Eric Marsh is dedicated to managing the traffic for the
project. Upon execution of the contract, we will imme-
diately begin to work with the inspector to obtain a
traffic control permit. This permit will allow us to work
within the Town right-of-way. It will also stipulate the
times that we are able to work on the Town road-ways.
These permits, coupled with the approved traffic
control plans, will help to ensure the safety of workers
as well as the traveling public. It will also help allevi-
ate higher than normal traffic loads. The traffic control
plans will be handled by Eric and will be managed on a
daily basis by the experienced field superintendents.
How Construction Quality is Ensured
Our first line of defense is our project foreman in charge
of the job. Unlike most companies, our foreman is part of
the crew and is on the ground with the crew. He is keen-
ly aware of the quality on the ground and making sure
it meets all standards. Eric will also be on-site, ensuring
quality on a daily basis. All of our crews have worked
together for years and contribute to the quality that M.R.
Tanner expects.
M.R. Tanner always finishes under budget and adheres very closely to their
published schedule. They always go above and beyond what is expected for
the City and residents.
- Josh Wagner, City of Chandler Inspector“M. R. TANNER CONSTRUCTION | FOUNTAIN HILLS | PAVEMENT MAINTENANCE | 10
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