Loading...
HomeMy WebLinkAboutCSAC.2022.0613.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE COMMUNITY SERVICES ADVISORY COMMISSION JUNE 13, 2022 1. CALL TO ORDER at 4:03 PM 2. ROLL CALL Present: Chairman Natalie Varela; Commissioner Stephen Barnes; Vice Chairman Carey Reddick, Jr.; Commissioner Rory Wilson; Commissioner Craig Rudolphy Absent: Commissioner Ron Ruppert Staff Recreation Mananger Linda Ayres: Executive Assistant Patti Lopuszanski Present 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public. individual commissioners may (p respond to criticism. (Ti) ask staff to review a matter, or (in) ask that the matter be placed on a future Commission agenda. NONE 4. CONSIDERATION AND POSSIBLE ACTION: Approval of the May 23, 2022 CSAC Meeting Minutes MOVED BY Commissioner Craig Rudolphy, SECONDED BY Vice Chairman Carey Reddick, Jr. Vote: 5 - 0 - Unanimously DISCUSSION AND POSSIBLE DIRECTION: Future Tours and Park Awareness The CSAC commissioners will be meeting with Kevin Snipes and Rachael Goodwin at Desert Vista Park on June 20th at 4:30 pm to tour the mini -pitch and new amenities added to the park. There was a discussion on future tours and after reviewing their schedules, it was determined the next tour would be at the Community Center on September 12, 2022, at 4:30 pm. UPDATE: Use Waivers It was reported to the commissioners that the Town Council had approved the user agreements for FHCCA and the Chamber of Commerce. Ms. Ayres provided an overview of what was included: • It waives the use fees for the identified partner programs, which include Dark Skies Fest, Leadership Academy, Bingo. Munch and Music, Encore Presentations, and Time 4 U technology service. • It grants FHCCA 50 hours of classroom use annually. These hours can be distributed and used by any group within the FHCCA organization. The anticipation is that the FHCCA will divvy them up internally into whatever groups they fit. Once those 50 hours have been expended, the reduced fee rates would be in effect for any additional hours. Standard non-profit classroom rates are $25/hr. Therefore, the local non-profit rate is $12.50/hr. • The waiver also includes the use of the Grand Ballroom (4 individual ballrooms) for the FHCCA for 2 full weekends annually (Fri -Sun). Like the classrooms, the FHCCA can use the weekends as they see fit and allocate them to whatever group they choose within their organization. Any additional ballroom use would be charged at the reduced fee rate for local nonprofits.. (Standard non-profit ballroom rates are $50/hr on weekdays and $75/hr on weekends. Therefore, the local non-profit rate is $25/37.50 respectively) • It is assumed that the two weekends will be allocated to the choir and or band, however that is at the discretion of the FHCCA board. • The discussion was focused on the choir and band as they are the largest users of the community center in terms of the number of rooms and hours. • In light of this, the council deferred the fees for Choir and Band ballroom use for one year to allow them time to assess the new agreement and develop a plan of approach. The 2-weekend portion of the agreement will be suspended and take effect July 1, 2023. The rest of the terms and conditions will take effect as of July 1, 2022. DISCUSSION AND POSSIBLE DIRECTION: Summer work group projects Workgroup: Vice -Chair Reddick and Commissioner Wilson Topic: Benchmarking other cities' fitness equipment and adaptive equipment for those with special needs. Workgroup: Chair Varela and Commissioner Barnes Topic: Walkability improvements in town. Where can people not walk to a park? UPDATE: Special Events Ms. Ayres had provided flyers in the agenda packet to inform the commissioners of the following future summer events: Splash Pad Summer Series - Fountain Park Splash Pad Tuesdays June 7-28 and July 5-26 6:00-8:00 pm Wacky Wet Wednesdays - Four Peaks Park Wednesdays June 8 & 22 and July 13 & 27 11:00 am - 12:30 pm Summer Games - Fountain Hills Community Center Thursdays June 9-23 and July 14, 4:30 - 6:00 pm Party in the Park - Four Peaks Park Friday, June 17, 2022 6:00- 9:00 pm First at the Fountain - Fountain Park Friday July 1, 2022 7:00-9:30 pm Family Fun Night - Fountain Hills Community Center Thursday July 21, 2022 5:00 - 7:00 pm UPDATE: Volunteer Opportunities with Town Events Ms. Ayres shared information on events that will be seeking volunteers, such as 1st at the Fountain on July 1, 2022; Back to School Bash on August 19, 2022; and Make a Difference Day in the fall, which will include indoor projects this year to assist those in need. Commissioner Wilson asked who to contact to get on a volunteer list and Ms. Ayres shared that Kim Wckland, the Volunteer Coordinator, can be contacted to provide further information. 10. UPDATE: NRPA Conference AttendanceNolunteer Options Ms. Ayres informed the commissioners that the 2022 NRPA Annual Conference will be in Phoenix, Arizona, from September 20-22, 2022. There are opportunities to volunteer and attend sessions if they are interested. 11. UPDATE: Next CSAC Meeting September 26, 2022 The CSAC commissioners take a summer break and do not meet for the months of July and August. The next meeting will take place on September 26, 2022. 12. ADJOURNMENT at 4:35 pm MOVED BY Commissioner Rory Wilson, SECONDED BY Vice Chairman Carey Reddick, Jr. Vote: 5 - 0 - Unanimously ATTEST AND PREPARED BY: C Patti Lopuszanski, xecu Assistan COMMUIJ)T�ERV�ES ADVISORY COMMISSION •ali8'/JV`/a/fe G� Nat la, Chair CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council Chambers on the 13th day of June, 2022. I further certify that the meeting was duly called and that a quorum was present. DATED this 26th day of September 2022 7c7COQ'r^" Patti Lopuszanski, ecuecu Assistant