HomeMy WebLinkAboutC2023-028 - Sponsorship Agreement - Roof King
HS3 General Contracting & The Roof King
SPONSORSHIP AGREEMENT
The Town of Fountain Hills Community Service Department respectfully submits this sponsor agreement for
your support of the following events:
Event Name Sponsor Level Event Location Event Date(s)
Back to School Bash Platinum Four Peaks Park August 19, 2022
Spooky Blast Platinum Four Peaks Park October 29, 2022
Roll in the Glow Platinum Avenue of the Fountains December 3, 2022
The term of this sponsorship agreement by and between the Town of Fountain Hills and Sponsor
HS3 General Contracting & The Roof King is effective July 1, 2022-June 30, 2023
1. Term. The term of this agreement is as stated above. All changes must be in writing and signed by each
party.
2. Indemnification. To the extent permitted by law, each party (as indemnitor) agrees to indemnify, defend
and hold harmless the other party (as indemnitee) from and against any claims, losses, liability, costs, or
expenses (including reasonable attorneys’ fees) (hereinafter collectively referred to as claims) arising out
of bodily injury of any person (including death) or property damage, but only to the extent that such
claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission,
negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or
volunteers.
3. Sponsor shall indemnify, defend and hold harmless the Town of Fountain Hills from all claims (whether
valid or invalid), suits, judgments, proceedings, losses, damages, cost of expenses, of any nature
whatsoever (including attorney’s fees) for which the Town of Fountain Hills or any of its affiliates may
become liable by reason of the Town of Fountain Hills’s publication of sponsor’s trade content or logos.
4. Sponsor shall submit logo(s) in a high resolution vector file and jpg file a minimum of four months prior
to the sponsored event.
5. Assignment. This agreement may not be assigned or transferred by client or agency.
6. Entire Agreement. This agreement constitutes the complete understanding of the parties and
supersedes all prior agreements, understandings, negotiations and or arrangements between the
parties and cannot be amended except in writing and signed by both parties.
7. Exhibit A. Attached exhibit is an integral and binding part of this agreement.
8. Event Cancellation. If the event must be canceled due to bad weather, the Town of Fountain Hills will
notify the sponsor as soon as possible. It will be the sole discretion of the Town of Fountain Hills to
cancel an event.
9. Set Up/Tear Down. The sponsor is required to adhere to the arrival, set-up and tear down times which
are indicated in the sponsor packet for the event. The sponsor is responsible for any damage caused to
Town property during the event, set-up and take down. It is the sponsor’s responsibility to clean their
assigned area prior to leaving the event.
10. This agreement is not binding until properly signed and executed.
Exhibit A
Town of Fountain Hills
Community Service Department
The Town of Fountain Hills agrees to provide HS3 General Contracting & The Roof King following benefits to
as a sponsor for the following events:
Back to School Bash-Platinum
• Sponsor recognition on Town website
• Sponsor recognition in Email blasts Social media recognition
• Sponsor recognition at Town booth
• Live MC announcements-Sponsor Recognition
Spooky Blast-Platinum
• Sponsor recognition on Town website
• Sponsor recognition in Email blasts
• Social media recognition
• Live MC announcements-Sponsor Recognition
Roll in the Glow-Platinum
• Sponsor recognition on social media On-Site booth space
• Sponsor logo on event banner
• Sponsor logo on event promotional materials
• Sponsor logo and link on the event website
• Sponsor logo on event digital ads
• Sponsor logo in newspaper ads
The HS3 General Contracting & The Roof King collectively agrees to provide the Town of Fountain Hills the
following:
Sponsorship Fee: $4,000
Agreement due date: July 21, 2022
Payment due date: July 29, 2022 Payment can be submitted by the check.
Checks can be made payable to: Town of Fountain Hills
Check can be mailed to: Town of Fountain Hills
Attention: Linda Ayres
16705 E Avenue of the Fountains
Fountain Hills, AZ 85268
In witness whereof, duly authorized representatives of the parties have executed this agreement:
SPONSOR NAME Town of Fountain Hills
_______________________________ _______________________________
Signature Signature
_______________________________ _______________________________
Print Name Print Name
_______________________________ _______________________________
Title Date Title Date
GENERAL INFORMATION
CONTACT NAME: ___________________________________________
ADDRESS: __________________________________________________
CITY: ________________________ STATE: ________ ZIP: ___________
PHONE: ___________________________________________________
E-MAIL: ___________________________________________________
Hunter Ryan (Jul 11, 2022 14:10 PDT)
Hunter Ryan
Hunter Ryan
President 7/11/22
Hunter Ryan
17225 E Shea Blvd. A109
Fountain Hills AZ 85268
h.ryan@azroofking.com
480-486-8040
Aaron Arnson (Jul 12, 2022 08:55 PDT)
Grady Miller
Town Manager
Linda Mendenhall (Jul 12, 2022 09:11 PDT)
Linda Mendenhall