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HomeMy WebLinkAboutC2024-018 KImley Horn - signed (2)Contract No. 2024-018 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND KIMLEY -HORN & ASSOCIATES, INC. THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into upon execution, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”) and Kimley-Horn & Associates, Inc., a(n) North Carolina corporation (the “Vendor”). RECITALS A. The Town issued a Request for Qualifications, RFQ No. 2022-029 (the “RFQ”), a copy of which is on file with the Town and incorporated herein by reference, seeking proposals from vendors interested in providing professional services consisting of Intersection Analysis: Palisades Boulevard and La Montana Drive (the “Services”). B. The Vendor responded to the RFQ by submitting a proposal (the “Proposal”), attached hereto as Exhibit A and incorporated herein by reference. C. The Town desires to enter into an Agreement with the Vendor to perform the Services, as set forth below. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Vendor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date of execution and shall remain in full force and effect until December 31, 2024 (the “Initial Term”), unless terminated as otherwise provided in this Agreement. After the expiration of the Initial Term, this Agreement may be renewed for up four successive one-year terms (the “Renewal Term”) if (i) it is deemed in the best interests of the Town, subject to availability and appropriation of funds for renewal, (ii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor requests, in writing, to extend this Agreement for an additional one-year term and (iii) the Town approves the additional one-year term in writing (including any price adjustments approved as part of this Agreement), as evidenced by the Town Manager’s signature thereon, which approval may be withheld by the Town for any reason. The Vendor’s failure to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current term of this Agreement; provided, however, that the Town may, at its discretion and with the agreement of the Vendor, elect to waive this requirement and renew this Agreement. The Initial Term and the Renewal Term are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 2. Scope of Work. This is an indefinite quantity and indefinite delivery Agreement for Services as previously set forth herein. Services shall only be provided when the Town identifies a need and proper authorization and documentation have been approved. For project(s) determined by the Town to be appropriate for this Agreement, the Vendor shall provide the Services to the Town on an as-required basis relating to the specific Services as may be agreed upon between the parties in writing, in the form of a written acknowledgment between the parties describing the Services to be provided (each, a “Work Order”). Each Work Order issued for Services pursuant to this Agreement shall be (i) in the form provided and approved by the Town for the Services, (ii) contain a reference to this Agreement and (iii) be attached to hereto as Exhibit B and incorporated herein by reference. By signing this Agreement, Vendor acknowledges and agrees that Work Order(s) containing unauthorized exceptions, conditions, limitations, or provisions in conflict with the terms of this Agreement, other than Town's project-specific requirements, are hereby expressly declared void and shall be of no force and effect. The Town does not guarantee any minimum or maximum amount of Services will be requested under this Agreement. 3. Compensation. The Town shall pay the Vendor an amount not to exceed $49,020 (including all renewals) at the rates set forth in the Fee Proposal attached hereto as Exhibit B and incorporated herein by reference. The aggregate amount per renewal term shall not exceed $50,000 in any case unless the Agreement is affirmed and ratified via an executed amendment. All remaining terms and conditions of the Agreement shall remain in full force and effect. 4. Payments. The Town shall pay the Vendor monthly (and the Vendor shall invoice the Town monthly), based upon work performed and completed to date, and upon submission and approval of invoices. All invoices shall document and itemize all work completed to date. Each invoice statement shall include a record of time expended and work performed in sufficient detail to justify payment. This Agreement must be referenced on all invoices. 5. Documents. All documents, including any intellectual property rights thereto, prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town. 6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable of and devoted to the successful performance of the Services under this Agreement. Vendor agrees to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement of the Services to be performed under this Agreement, key personnel shall not be removed or replaced without prior written notice to the Town. If key personnel are not available to perform the Services for a continuous period exceeding 30 calendar days, or are expected to devote substantially less effort to the Services than initially anticipated, Vendor shall immediately notify the Town of same and shall, subject to the concurrence of the Town, replace such personnel with personnel possessing substantially equal ability and qualifications. 7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by the Town at reasonable times during Vendor’s performance. The Vendor shall provide and maintain a self-inspection system that is acceptable to the Town. 8. Licenses; Materials. Vendor shall maintain in current status all federal, state and local licenses and permits required for the operation of the business conducted by the Vendor. The Town has no obligation to provide Vendor, its employees or subcontractors any business registrations or licenses required to perform the specific services set forth in this Agreement. The Town has no obligation to provide tools, equipment or material to Vendor. 9. Performance Warranty. Vendor warrants that the Services rendered will conform to the requirements of this Agreement and with the care and skill ordinarily used by members of the same profession practicing under similar circumstances at the same time and in the same locality. 10. Indemnification. To the fullest extent permitted by law, the Vendor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, breach of contract, in connection with the work or services of the Vendor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of the indemnity in this Section. 11. Insurance. 11.1 General. A. Insurer Qualifications. Without limiting any obligations or liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter stipulated minimum insurance with insurance companies authorized to do business in the State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best, Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to maintain insurance as specified herein may result in termination of this Agreement at the Town’s option. B. No Representation of Coverage Adequacy. By requiring insurance herein, the Town does not represent that coverage and limits will be adequate to protect Vendor. The Town reserves the right to review any and all of the insurance policies and/or endorsements cited in this Agreement but has no obligation to do so. Failure to demand such evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Vendor from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. C. Additional Insured. All insurance coverage, except Workers’ Compensation insurance and Professional Liability insurance, if applicable, shall name, to the fullest extent permitted by law for claims arising out of the performance of this Agreement, the Town, its agents, representatives, officers, directors, officials and employees as Additional Insured as specified under the respective coverage sections of this Agreement. D. Coverage Term. All insurance required herein shall be maintained in full force and effect until all work or services required to be performed under the terms of this Agreement are satisfactorily performed, completed and formally accepted by the Town, unless specified otherwise in this Agreement. E. Primary Insurance. Vendor’s insurance shall be primary insurance with respect to performance of this Agreement and in the protection of the Town as an Additional Insured. F. Claims Made. In the event any insurance policies required by this Agreement are written on a “claims made” basis, coverage shall extend, either by keeping coverage in force or purchasing an extended reporting option, for three years past completion and acceptance of the services. Such continuing coverage shall be evidenced by submission of annual Certificates of Insurance citing applicable coverage is in force and contains the provisions as required herein for the three-year period. G. Waiver. All policies, except for Professional Liability, including Workers’ Compensation insurance, shall contain a waiver of rights of recovery (subrogation) against the Town, its agents, representatives, officials, officers and employees for any claims arising out of the work or services of Vendor. Vendor shall arrange to have such subrogation waivers incorporated into each policy via formal written endorsement thereto. H. Policy Deductibles and/or Self-Insured Retentions. The policies set forth in these requirements may provide coverage that contains deductibles or self-insured retention amounts. Such deductibles or self-insured retention shall not be applicable with respect to the policy limits provided to the Town. Vendor shall be solely responsible for any such deductible or self-insured retention amount. I. Use of Subcontractors. If any work under this Agreement is subcontracted in any way, Vendor shall execute written agreements with its subcontractors containing the indemnification provisions set forth in this Agreement and insurance requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible for executing any agreements with its subcontractors and obtaining certificates of insurance verifying the insurance requirements. J. Evidence of Insurance. Prior to commencing any work or services under this Agreement, Vendor will provide the Town with suitable evidence of insurance in the form of certificates of insurance and a copy of the declaration page(s) of the insurance policies as required by this Agreement, issued by Vendor’s insurance insurer(s) as evidence that policies are placed with acceptable insurers as specified herein and provide the required coverages, conditions and limits of coverage specified in this Agreement and that such coverage and provisions are in full force and effect. Confidential information such as the policy premium may be redacted from the declaration page(s) of each insurance policy, provided that such redactions do not alter any of the information required by this Agreement. The Town shall reasonably rely upon the certificates of insurance and declaration page(s) of the insurance policies as evidence of coverage but such acceptance and reliance shall not waive or alter in any way the insurance requirements or obligations of this Agreement. If any of the policies required by this Agreement expire during the life of this Agreement, it shall be Vendor’s responsibility to forward renewal certificates and declaration page(s) to the Town 30 days prior to the expiration date. All certificates of insurance and declarations required by this Agreement shall be identified by referencing the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed for all certificates or declarations received without the appropriate RFP number and title or a reference to this Agreement, as applicable. Additionally, certificates of insurance and declaration page(s) of the insurance policies submitted without referencing the appropriate RFP number and title or a reference to this Agreement, as applicable, will be subject to rejection and may be returned or discarded. Certificates of insurance and declaration page(s) shall specifically include the following provisions: (1) The Town, its agents, representatives, officers, directors, officials and employees are Additional Insureds as follows: (a) Commercial General Liability – Under Insurance Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent. (b) Auto Liability – Under ISO Form CA 20 48 or equivalent. (c) Excess Liability – Follow Form to underlying insurance. (2) Vendor’s insurance shall be primary insurance with respect to performance of this Agreement. (3) All policies, except for Professional Liability, including Workers’ Compensation, waive rights of recovery (subrogation) against Town, its agents, representatives, officers, officials and employees for any claims arising out of work or services performed by Vendor under this Agreement. (4) ACORD certificate of insurance form 25 (2014/01) is preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the phrases in the cancellation provision “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” shall be deleted. Certificate forms other than ACORD form shall have similar restrictive language deleted. 11.2 Required Insurance Coverage. A. Commercial General Liability. Vendor shall maintain “occurrence” form Commercial General Liability insurance with an unimpaired limit of not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury. Coverage under the policy will be at least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement, the Town, its agents, representatives, officers, officials and employees shall be cited as an Additional Insured under ISO, Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or equivalent, which shall read “Who is an Insured (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of “your work” for that insured by or for you.” If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be “follow form” equal or broader in coverage scope than underlying insurance. B. Vehicle Liability. Vendor shall maintain Business Automobile Liability insurance with a limit of $1,000,000 each occurrence on Vendor’s owned, hired and non-owned vehicles assigned to or used in the performance of the Vendor’s work or services under this Agreement. Coverage will be at least as broad as ISO coverage code “1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement, the Town, its agents, representatives, officers, directors, officials and employees shall be cited as an Additional Insured under ISO Business Auto policy Designated Insured Endorsement form CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be “follow form” equal or broader in coverage scope than underlying insurance. C. Professional Liability. If this Agreement is the subject of any professional services or work, or if the Vendor engages in any professional services or work in any way related to performing the work under this Agreement, the Vendor shall maintain Professional Liability insurance covering negligent errors and omissions arising out of the Services performed by the Vendor, or anyone employed by the Vendor, or anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally liable, with an unimpaired liability insurance limit of $2,000,000 each claim and $2,000,000 annual aggregate. D. Workers’ Compensation Insurance. Vendor shall maintain Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor’s employees engaged in the performance of work or services under this Agreement and shall also maintain Employers Liability Insurance of not less than $500,000 for each accident, $500,000 disease for each employee and $1,000,000 disease policy limit. 11.3 Cancellation and Expiration Notice. Insurance required herein shall not expire, be canceled, or be materially changed without 30 days’ prior written notice to the Town. 12. Termination; Cancellation. 12.1 For Town’s Convenience. This Agreement is for the convenience of the Town and, as such, may be terminated without cause after receipt by Vendor of written notice by the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services performed to the termination date. 12.2 For Cause. If either party fails to perform any obligation pursuant to this Agreement and such party fails to cure its nonperformance within 30 days after notice of nonperformance is given by the non-defaulting party, such party will be in default. In the event of such default, the non-defaulting party may terminate this Agreement immediately for cause and will have all remedies that are available to it at law or in equity including, without limitation, the remedy of specific performance. If the nature of the defaulting party’s nonperformance is such that it cannot reasonably be cured within 30 days, then the defaulting party will have such additional periods of time as may be reasonably necessary under the circumstances, provided the defaulting party immediately (A) provides written notice to the non-defaulting party and (B) commences to cure its nonperformance and thereafter diligently continues to completion the cure of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of such termination for cause, payment shall be made by the Town to the Vendor for the undisputed portion of its fee due as of the termination date. 12.3 Due to Work Stoppage. This Agreement may be terminated by the Town upon 30 days’ written notice to Vendor in the event that the Services are permanently abandoned. In the event of such termination due to work stoppage, payment shall be made by the Town to the Vendor for the undisputed portion of its fee due as of the termination date. 12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ. REV. STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations by the Town or any of its departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its departments or agencies is, at any time while this Agreement or any extension of this Agreement is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any other party of this Agreement with respect to the subject matter of this Agreement. 12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent or representative of the Vendor to any officer, agent or employee of the Town for the purpose of securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and withhold from the Vendor an amount equal to 150% of the gratuity. 12.6 Agreement Subject to Appropriation. This Agreement is subject to the provisions of ARIZ. CONST. ART. IX, § 5 and ARIZ. REV. STAT. § 42-17106. The provisions of this Agreement for payment of funds by the Town shall be effective when funds are appropriated for purposes of this Agreement and are actually available for payment. The Town shall be the sole judge and authority in determining the availability of funds under this Agreement and the Town shall keep the Vendor fully informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is a current expense of the Town, payable exclusively from such annual appropriations, and is not a general obligation or indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the amounts as set forth in this Agreement during any immediately succeeding fiscal year, this Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall be relieved of any subsequent obligation under this Agreement. 13. Miscellaneous. 13.1 Independent Contractor. It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the Services provided under this Agreement are being provided as an independent contractor, not as an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to workers’ compensation benefits from the Town. The Town does not have the authority to supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and not the Town, shall determine the time of its performance of the services provided under this Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing its profession elsewhere. Town and Vendor do not intend to nor will they combine business operations under this Agreement. 13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all times during the performance of its duties under this Agreement ensure that it and any person for whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations, ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A) existing and future Town and County ordinances and regulations; (B) existing and future State and Federal laws; and (C) existing and future Occupational Safety and Health Administration standards. 13.4 Amendments. This Agreement may be modified only by a written amendment signed by persons duly authorized to enter into contracts on behalf of the Town and the Vendor. 13.5 Provisions Required by Law. Each and every provision of law and any clause required by law to be in this Agreement will be read and enforced as though it were included herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, this Agreement will promptly be physically amended to make such insertion or correction. 13.6 Severability. The provisions of this Agreement are severable to the extent that any provision or application held to be invalid by a Court of competent jurisdiction shall not affect any other provision or application of this Agreement which may remain in effect without the invalid provision or application. 13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement represents the entire agreement of the parties with respect to its subject matter, and all previous agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and superseded by this Agreement. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in any other contemporaneous written agreement executed for the purposes of carrying out the provisions of this Agreement. This Agreement shall be construed and interpreted according to its plain meaning, and no presumption shall be deemed to apply in favor of, or against the party drafting this Agreement. The parties acknowledge and agree that each has had the opportunity to seek and utilize legal counsel in the drafting of, review of, and entry into this Agreement. 13.8 Assignment; Delegation. No right or interest in this Agreement shall be assigned or delegated by Vendor without prior, written permission of the Town, signed by the Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision shall be a breach of this Agreement by Vendor. 13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any other party to furnish any of the material or services specified herein without the prior written approval of the Town. The Vendor is responsible for performance under this Agreement whether or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any subcontract shall be a material breach of this Agreement by Vendor. 13.10 Rights and Remedies. No provision in this Agreement shall be construed, expressly or by implication, as waiver by the Town of any existing or future right and/or remedy available by law in the event of any claim of default or breach of this Agreement. The failure of the Town to insist upon the strict performance of any term or condition of this Agreement or to exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the Town’s acceptance of and payment for services, shall not release the Vendor from any responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a waiver of any right of the Town to insist upon the strict performance of this Agreement. 13.11 Attorneys’ Fees. In the event either party brings any action for any relief, declaratory or otherwise, arising out of this Agreement or on account of any breach or default hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’ fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall be deemed to have accrued on the commencement of such action and shall be enforced whether or not such action is prosecuted through judgment. 13.12 Liens. All materials or services shall be free of all liens and, if the Town requests, a formal release of all liens shall be delivered to the Town. 13.13 Offset. A. Offset for Damages. In addition to all other remedies at law or equity, the Town may offset from any money due to the Vendor any amounts Vendor owes to the Town for damages resulting from breach or deficiencies in performance or breach of any obligation under this Agreement. B. Offset for Delinquent Fees or Taxes. The Town may offset from any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees, transaction privilege taxes and property taxes, including any interest or penalties. 13.14 Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager With copy to: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Aaron D. Arnson, Town Attorney If to Vendor: Kimley-Horn & Associates, Inc. 7740 N. 16th St., Suite 300 Phoenix, Az. 85020 Attn: Kim Carroll or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (A) when delivered to the party, (B) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (C) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. 13.15 Confidentiality of Records. The Vendor shall establish and maintain procedures and controls that are acceptable to the Town for the purpose of ensuring that information contained in its records or obtained from the Town or from others in carrying out its obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or employees, except as required to perform Vendor’s duties under this Agreement. Persons requesting such information should be referred to the Town. Vendor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of Vendor as needed for the performance of duties under this Agreement. 13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors are complying with the warranty under subsection 13.17 below, Vendor’s and its subcontractor’s books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Vendor and its subcontractors’ employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit (A) evaluation and verification of any invoices, payments or claims based on Vendor’s and its subcontractors’ actual costs (including direct and indirect costs and overhead allocations) incurred, or units expended directly in the performance of work under this Agreement and (B) evaluation of the Vendor’s and its subcontractors’ compliance with the Arizona employer sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to audit Records as set forth in this subsection, Vendor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the Town shall have access to said Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Vendor pursuant to this Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of intended audits. Vendor shall require its subcontractors to comply with the provisions of this subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under ARIZ. REV. STAT. § 23-214(A). Vendor’s or its subcontractors’ failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in ARIZ. REV. STAT. § 35-393, of Israel. 13.19 China. Pursuant to and in compliance with A.R.S. § 35-394, Vendor hereby agrees and certifies that it does not currently, and agrees for the duration of this Agreement that Vendor will not, use: (1) the forced labor of ethnic Uyghurs in the People’s Republic of China; (2) any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or (3) any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. Vendor also hereby agrees to indemnify and hold harmless the Town, its officials, employees, and agents from any claims or causes of action relating to the Town’s action based upon reliance upon this representation, including the payment of all costs and attorney fees incurred by the Town in defending such as action. 13.20 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the documents shall govern in the order listed herein. 13.21 Non-Exclusive Contract. This Agreement is entered into with the understanding and agreement that it is for the sole convenience of the Town. The Town reserves the right to obtain like goods and services from another source when necessary. 13.22 Cooperative Purchasing. Specific eligible political subdivisions and nonprofit educational or public health institutions (“Eligible Procurement Unit(s)”) are permitted to utilize procurement agreements developed by the Town, at their discretion and with the agreement of the awarded Consultant. Consultant may, at its sole discretion, accept orders from Eligible Procurement Unit(s) for the purchase of the Materials and/or Services at the prices and under the terms and conditions of this Agreement, in such quantities and configurations as may be agreed upon between the parties. All cooperative procurements under this Agreement shall be transacted solely between the requesting Eligible Procurement Unit and Consultant. Payment for such purchases will be the sole responsibility of the Eligible Procurement Unit. The exercise of any rights, responsibilities or remedies by the Eligible Procurement Unit shall be the exclusive obligation of such unit. The Town assumes no responsibility for payment, performance or any liability or obligation associated with any cooperative procurement under this Agreement. The Town shall not be responsible for any disputes arising out of transactions made by others. [SIGNATURES ON FOLLOWING PAGES] 7 ATTESTED TO: _______________________________ Linda G. Mendenhall, Town Clerk APPROVED AS TO FORM: ________________________________ Aaron D. Arnson, Town Attorney “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation FOR THE TOWN OF FOUNTAIN HILLS: ____________________________________ Rachael Goodwin, Town Manager FOR THE CONTRACTOR: By: Name Title: ______________________________ Tim Rhine Authorized Signer Aaron Arnson (Dec 27, 2023 09:34 MST) Aaron Arnson Rachael Goodwin (Jan 2, 2024 08:56 MST) Rachael Goodwin EXHIBIT A TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND KIMLEY-HORN & ASSOCIATES, INC. [Consultant’s Proposal] See following pages. Town of Fountain Hills Admin-Procurement Robert Durham, Procurement Officer 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268 PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive RESPONSE DEADLINE: November 10, 2022 at 5:00 pm Report Generated: Thursday, December 15, 2022 Kimley-Horn Proposal CONTACT INFORMATION Company: Kimley-Horn Email: mt.marketing@kimley-horn.com Contact: Angela McHugh Address: 7740 N 16th Street, Suite 300 Phoenix, AZ 85020 Phone: (602) 944-5500 Website: www.kimley-horn.com Submission Date: Nov 10, 2022 12:58 PM PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 2 ADDENDA CONFIRMATION Addendum #1 Confirmed Nov 8, 2022 10:00 AM by Angela McHugh QUESTIONNAIRE 1. Certification By confirming questions under this section, the Vendor certifies: NO COLLUSION* Pass The submission of the SOQ did not involve collusion or other anti-competitive practices. Confirmed NO DISCRIMINATION* Pass It shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246. Confirmed NO GRATUITY* Pass It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gi ft, loan, gratuity, special discount, trip favor or service to a Town employee, officer or agent in connection with the submitted SOQ. It PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 3 (including the Vendor’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) has refrained, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the Selection Committee, elected officials, the Town Manager, Department Heads, and other Town staff unless such person is designated as a Town Representative. All contact must be address ed to the Town’s Procurement Agent, except for questions submitted as set forth in RFQ Submission Process section Inquiries. Any attempt to influence the selection process by any means shall void the submitted Proposal and any resulting Agreement. Confirmed FINANCIAL STABILITY* Pass It is financially stable, solvent and has adequate cash reserves to meet all financial obligations including any potential costs resulting from an award of the Agreement. Confirmed NO SIGNATURE/FALSE OR MISLEADING STATEMENT* Pass The signature on the cover letter of the SOQ and the Vendor Information Form is genuine and the person signing has the authority to bind the Vendor. Failure to sign the SOQ and the Vendor Information Form, or signing either with a false or misleading statement, shall void the submitted SOQ and any resulting Agreement. Confirmed PROFESSIONAL SERVICES AGREEMENT* Pass In addition to reviewing and understanding the submittal requirements, it has reviewed the attached sample Professional Services Agreement including the Scope of Work and other Exhibits. PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 4 Confirmed REFERENCE CHECKS* Pass References will be checked, and it is Vendor’s responsibility to ensure that all information is accurate and current. Vendor authorizes the Town’s representative to verify all information from these references and releases all those concerned from any liability in connection with the information they provide. Inability of the Town to verify references shall result in the Proposal being considered non-responsive. Confirmed 2. Vendor Proposal GENERAL INFORMATION* Pass A. One page cover letter as described in the section titled "RFQ Submission Process ", the subsection titled "Required Submittal". B. Provide Vendor identification information. Explain the Vendor’s legal organization including the legal name, address, identification number and legal form of the Vendor (e.g., partnership, corporation, joint venture, limited liability company, sole proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under this section for each member. If a limited liability company, provide the name of the member or members authorized to act on the company’s behalf. If the Vendor is a wholly owned subsidiary of another company, identify the parent company. If the corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of the person to contact concerning the SOQ. C. Identify the location of the Vendor’s principal office and the local work office, if different from the principal office. D. Provide a general description of the Vendor that is proposing to provide the Services, including years in business. PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 5 E. Identify any contract or subcontract held by the Vendor or officers of the Vendor that has been terminated within the last five years. Briefly describe the circumstances and the outcome. F. Identify any claims arising from a contract that resulted in litigation or arbitration within the last five years. Briefly describe the circumstances and the outcome. 2.1_General_Information_Kimley-Horn_RFQ-2022-029.pdf EXPERIENCE AND QUALIFICATIONS OF THE VENDOR* Pass Provide a detailed description of the Vendor’s experience in providing similar services to municipalities or other entities of a similar size to the Town, specifically relating experience with respect to Intersection Analysis Projects. A. Vendor must demonstrate successful completion of at least three similar projects within the past 60 months. For the purpose of this Solicitation, “successful completion” means completion of a project within the established schedule and budget and “similar projects” resemble this project in size, nature and scope. Provide a list of at least three organizations for which you successfully completed a similar project. This list shall include, at a minimum, the following information: 1. Name of company or organization. 2. Contact name. 3. Contact address, telephone number and e-mail address. 4. Type of services provided. 5. Dates of contract initiation and expiration. 2.2_Experience_and_Qualifications_Kimley-Horn_RFQ-2022-029.pdf KEY POSITIONS* Pass A. Identify each key personnel member that will render services to the Town including title and relevant experience required, including the proposed Project Manager and Project Engineer. PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 6 B. Indicate the roles and responsibilities of each key position. Include senior members of the Vendor only from the perspective of what their role will be in providing services to the Town. C. If a subcontractor will be used for all work of a certain type, include information on this subcontractor. A detailed plan for providing supervision must be included. D. Attach a résumé and evidence of certification, if any, for each key personnel member and/or subcontractor to be involved in this project. Résumés should be attached together as a single appendix at the end of the Proposal and wil l not count toward the Proposal page limit. However, each resume shall not exceed two pages in length. 2.3_Key_Positions_Kimley-Horn_RFQ-2022-029.pdf PROJECT APPROACH* Pass A. Describe the Vendor’s approach to performing the required Services in the section t itled Scope of Work, including the following processes 1. Planning. 2. Scheduling 3. Estimating, if applicable. B. Describe any alternate approaches if it is believed that such an approach would best suit the needs of the Town. Include rationale for alternate approaches, and indicate how the Vendor will ensure that all efforts are coordinated with the Town’s Representatives. 2.4_Project_Approach_Kimley-Horn_RFQ-2022-029.pdf PROJECT SCHEDULE* Pass Provide a Project schedule showing key project milestones and deliverables. The schedule shall demonstrate Vendor’s ability to meet the designated project milestones. PROPOSAL DOCUMENT REPORT RFQ No. RFQ-2022-029 Intersection Analysis: Palisades Boulevard and La Montana Drive PROPOSAL DOCUMENT REPORT Request for Qualifications - Intersection Analysis: Palisades Boulevard and La Montana Drive Page 7 2.5_Project_Schedule_Kimley-Horn_RFQ-2022-029.pdf STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 1 1. General Information Vendor Identification Information Legal Organization Legal Name: Kimley-Horn and Associates, Inc. Local Address: 1001 West Southern Avenue, Suite 131, Mesa, AZ Headquarters: 421 Fayetteville Street, Suite 600, Raleigh, NC 27601 Identification Number: 56-0885615 Legal Form: Corporation Contact: Kim Carroll, P.E., PTOE, 7740 N. 16th Street, Ste. 300, Phoenix, AZ 85020, 623.906.1122, kim.carroll@kimley-horn.com Terminated Contracts To the best of our knowledge, no contract has been terminated for cause within the last five years. Kimley-Horn does not track contract terminations for convenience. Litigation or Arbitration Kimley-Horn and its subsidiaries have provided services in all 50 states and numerous countries. Because of the many and varied projects we have completed, we are subject to various legal proceedings from time to time and in the ordinary course of business. It is not practical to provide a complete list as part of this proposal. In the last five years, Kimley-Horn has had four legal proceedings in the state of Arizona. Of these cases, three were settled and one is pending. The pending case involves alleged personal injuries by a third party. None of the pending matters, if decided against Kimley-Horn, would have a material impact on our financial statements or impair in any way our ability to serve our clients. Generally, these matters are covered by insurance, and we consider them to be without merit. If you would like to discuss our legal matters in more detail, please contact Kimley-Horn’s General Counsel, Richard Cook, at 919.677.2058. General Description of Firm Years in Business: 55 years Kimley-Horn has provided innovative, high-quality consulting services in Arizona for over 35 years. With nearly 400 professionals throughout Arizona, we have ample local resources to serve the Town. Serving municipalities with general engineering services has been a staple at Kimley-Horn. We provide a full range of services for municipalities throughout Arizona. One Kimley-Horn's biggest strengths is that we are a fully integrated consulting firm offering a variety of in-house services, including traffic engineering, roadway/roundabout design, and landscape architecture planning and design, which make us uniquely suited to support the Town on this project. As one of the largest and most well-respected engineering consulting firms in Arizona, Kimley-Horn’s success comes from our approach in supporting agencies on small- and large-scale projects, as well as typical and challenging technical-type projects. Regardless of the project size or type, Kimley-Horn provides the same attention to detail when it comes to quality by providing cost-effective designs, developing innovative solutions, and meeting schedules. Tucson Phoenix Prescott Mesa Staff Nationwide OVER 400 IN AZ6,500 Years in Business 35 YEARS LOCALLY55 Offices WITH 4 IN AZ100+ STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 2 2. Experience and Qualifications The following pages highlight similar projects managed by our team in the last five years that involved many of the same features anticipated for this project. Jomax Road DCR and Final Design | Peoria, AZ Kimley-Horn completed a DCR for approximately three miles of Jomax Road from El Mirage Road to Tierra Del Rio Boulevard and final design services for the Vistancia Boulevard to SR 303L segment. The DCR identified the final alignment and typical section; evaluated intersection configurations, multi-use path, and trail connectivity; established right-of-way (ROW) footprint, established infrastructure needs to develop Jomax Road, and developed segmented alternative cost estimates of the improvements over time based on short- and long-term traffic analysis. Stakeholder workshops and public meetings were held to develop preferred alternatives and gain public feedback prior to final design. The final design included a curvilinear alignment, modified ultimate typical section to build short-term interim improvements, and a crossing of a major power corridor near existing power lattice towers. Similar Project Features: Stakeholder/public meetings, renderings, pedestrian/bike connectivity, intersection evaluation, signal/roundabout evaluation, geometric recommendations, landscape/aesthetics alternative development, cost estimating, and scoping document Client Name: City of Peoria Contact: Ben Wilson | 8401 W. Monroe Street, Rm. 210, Peoria, AZ 85345 | 623.773.7185 | benwilson@peoriaaz.gov Contract Initiation and Completion: 1/2018 – 7/2020 Key Team Members: Kim Carroll, Joel Varner, Billy Seeger Dysart Road and Western Avenue Intersection Evaluation | Avondale, AZ Kimley-Horn served as the prime consultant to evaluate intersection geometric alternatives for the intersection of Dysart Road/Western Avenue. The east/west legs (minor approaches) to the intersection were misaligned creating safety and operational concerns for side street traffic trying to find a gap in the Dysart Road traffic stream. We developed four intersection alternatives, including signalized and roundabout intersections, to identify a preferred option with the City. Each alternative included geometric evaluation for short/long-range traffic conditions and identified potential impacts to ROW, access, on-site parking, and utilities. Cost estimates were also developed for each alternative developed. Results were coordinated and presented to City staff for resolution and programming purposes. Work included traffic/safety evaluation, intersection and roundabout geometric concept design, utility investigation, and ROW investigation. Similar Project Features: Intersection evaluation, signal and roundabout operational analysis, geometric recommendations, alternative development, cost estimating, and scoping document Client Name: City of Avondale Contact: Suneel Garg | 11465 W. Civic Center Drive, Ste. 250, Avondale, AZ | 623.333.4218 | sgarg@avondaleaz.gov Contract Initiation and Completion: 9/2021 – 10/2022 Key Team Members: Kim Carroll, Bill Klingbeil WESTERN AVE UPRR R AI LDYSART RDWESTER N A V E WESTERN AVE AND DYSART RD ALTERNATIVE 1 - ROUNDABOUT NORTH STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 3 Shea Boulevard DCR | Fountain Hills, AZ Kimley-Horn prepared a DCR to analyze the future widening of roughly two miles of Shea Boulevard between Palisades Boulevard and Technology Drive in the Town of Fountain Hills. Traffic analysis included both evaluation of the corridor and intersections. Corridor segments were evaluated to identify the lane capacity needs, intersection geometry, storage lengths, and signal phasing improvements. Crash analysis was completed to identify areas of concern and spot safety enhancements. The proposed improvements consist of three travel lanes in each direction, bicycle lanes, and complete gaps in the pedestrian sidewalk network. The design team also developed alternative designs at specific locations with separate cost estimates so the Town could identify the specific improvements and associated costs to carry forward to final design. Additional tasks included drainage design, signing and pavement marking design, Americans with Disabilities Act (ADA) ramp upgrades, utility coordination, and the preparation of construction cost estimates. Similar Project Features: Pedestrian/bike, corridor and intersection evaluation, signal operations, geometric recommendations, concept development, cost estimating, and scoping document Client Name: Town of Fountain Hills Contact: Justin Weldy | 16705 E. Avenue of the Fountains, Fountain Hills, AZ | 480.816.5133 | jweldy@fountainhillsaz.gov Contract Initiation and Completion: 3/2020 – 9/2021 Key Team Members: Joel Varner, Billy Seeger, Zack Handy, Kim Carroll Desert Vista Pedestrian Crossing | Fountain Hills, AZ Kimley-Horn served as the prime consultant to evaluate and provide conceptual design to close the gap in sidewalk and provide a controlled pedestrian crossing to Desert Vista Park. The work included the preliminary design for the Rectangular Rapid Flashing Beacon (RRFB) pedestrian crossing on Saguaro Boulevard. The preliminary work included developing the geometric conceptual design, median improvements, eight-foot sidewalk and ramp improvements, signing and marking, solar RRFB, lighting evaluation, retaining wall, ROW investigation, utility mapping and coordination, and cost estimates. The work also included development of plan and street view renderings and presentation of the proposed improvements to Town Council. Upon approval of Town Council, Kimley-Horn proceeded with final design plans and estimates. Similar Project Features: Town Staff/Council meetings, renderings, pedestrian/bike connectivity, crossing evaluation, concept development, and cost estimating Client Name: Town of Fountain Hills Contact: Justin Weldy | 16705 E. Avenue of the Fountains, Fountain Hills, AZ | 480.816.5133 | jweldy@fountainhillsaz.gov Contract Initiation and Completion: 2/2021 – 6/2022 Key Team Members: Kim Carroll, Zack Handy, Billy Seeger STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 4 Ray Road and Dobson Road Intersection Improvements | Chandler, AZ Kimley-Horn completed an intersection alignment study at Ray Road and Dobson Road to assist the City of Chandler with programming a future Capital Improvement Program (CIP) project, applying for Highway Safety Improvement Program (HSIP) funding and preparing to utilize other federal grants. Our team completed a traffic study and crash analysis to determine eligible safety improvements and draft the HSIP application for the City. We also evaluated roadway geometry alternatives to provide capacity improvements while avoiding major Salt River Project (SRP) irrigation and transmission facilities. Our team provided detailed construction cost estimates including breakdown of items eligible for HSIP funding. Similar Project Features: Intersection geometric evaluation, traffic operations and safety evaluation, alternative and concept design, cost estimates, programming, and grant funding support Client Name: City of Chandler Contact: Ivan Magana | 215 East Buffalo Street, Chandler, AZ 85225 | 480.782.3362 | ivan.magana@chandleraz.gov Contract Initiation and Completion: 2/2022 – 8/2022 Town of Fountain Hills Experience Kimley-Horn brings a long history working for the Town on a variety of projects, including intersections and corridors. The following map highlights Kimley-Horn’s experience working on projects for the Town of Fountain Hills. Please note the high number of projects directly within this project area, giving our team a greater understanding of the specific challenges that may be encountered on this intersection analysis. Page 27 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602-944-5500 Figure 11 – Median Break North of Ray Road Page 28 kimley-horn.com 7740 North 16th Street, Suite 300, Phoenix, AZ 85020 602-944-5500 Figure 12 – Median Break South of Ray Road STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 5 3. Key Positions We have assembled an experienced and multidisciplinary team with the proven ability to respond to the Town’s every need for the Palisades Boulevard and La Montana Drive Intersection Analysis. This team has worked together for over eights years and is the same team that worked together on the Town projects shown in the previous section. Our Project Manager, Kim Carroll, P.E., PTOE,. brings direct experience working and managing Town projects and a long history solving operational, safety, and geometric challenges. She has over 22 years of experience managing municipal agency projects. Kim knows the Town expectations and is committed to developing solutions and ensuring your project stays on schedule and within budget. The current working relationships of this team bring the latest knowledge of local market costs, new technologies, and design execution to this project. Kim Carroll, P.E., PTOE | Project Manager As the Project Manager, Kim will be responsible for the delivery of the scope of work and ensuring the quality of all deliverables meet the Town’s goals for a successful project. Î 29 years of local roadway/intersection analysis and design Î Over 22 years of project management for municipal, county, and state agencies Î Extensive experience in intersection (traditional/roundabout) evaluations, safety, pedestrian crossing design, multi-use paths/trail design, access management solutions, ADA ramp evaluation and design, traffic signal timing/operations/design, ITS operations and design, pavement marking and signing, construction phasing, and work zone traffic control Î Direct experience on Town improvement projects, including intersection geometric evaluation and design, safety evaluations, ADA ramp and path improvements, traffic signal design, utility coordination and relocations, median, Council presentations, renderings, signing/marking improvements, and cost estimating to assist with budgeting Joel Varner, P.E. | Intersection Alternative Development Joel will be responsible for the geometric design, concept development, and estimates. Î 14 years of experience in transportation and civil engineering Î Roadway design lead for multiple Town projects: Shea Boulevard DCR and Final Design, Palisades/Eagle Ridge Intersection Improvements, and the Saguaro Boulevard Improvements project Î Specializes in municipal roadway projects managing multidiscipline designs and coordinating the geometric, structural, drainage, and traffic components of complex transportation projects Î Previous responsibilities include roadway geometry and ADA design; pavement marking and striping layouts; preparation of final plans, specifications, and cost estimates; utility coordination; grading and drainage; and earthwork modeling Intersection Alternative Development Joel Varner, P.E. Traffic Lead Zack Handy, P.E., PTOE Technical/CADD Support Billy Seeger Intersection and Gateway Aesthetics Marissa Pellegrini, PLA, ASLA Roundabout Expert Bill Klingbeil, P.E. Traffic Counts Sharon Morris (FDS) In-House Support Services Survey/ROW, Drainage, Structural, Lighting, Stakeholder/Community Engagement, Visualization Services Project Manager Kim Carroll, P.E., PTOE STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 6 Zack Handy, P.E. | Traffic Lead Zack will perform the traffic operational and safety analysis and will prepare the conceptual traffic signal/signing/marking design. Î Six years of experience in planning and design of traffic engineering projects, including the Town's Palisades/Eagle Ridge Traffic Signal Scoping and Design project Î Experience includes ITS design, traffic signal design, roundabout evaluation, safety evaluation, signing and pavement marking design, intersection studies, traffic calming studies, parking studies, school circulation studies, and roadway capacity studies Billy Seeger | Technical Support/CADD Billy will serve as technical support on the alternative intersection development, path/sidewalk design, and estimates. Î Three years of roadway design and civil engineering experience, including intersection geometrics, coordinating multidisciplinary design efforts, designing curb ramps and driveways compliant with ADA standards, conceptual and plan production, cost estimates, utility coordination, grading, and modeling Î Extensive knowledge of the Town of Fountain Hills, American Association of State Highway and Transportation Officials (AASHTO), Maricopa Association of Governments (MAG), and local municipalities’ design standards Bill Klingbeil, P.E. | Roundabout Expert Bill’s experience will be vital to the success of this project as he will provide roundabout modeling, assist in conceptual design, and alternatives analysis. Î Roundabout design specialist with more than 23 years of experience Î Experience includes managing driver behavior and expectations to create safe and effective roundabouts through detailed geometric design, signing, striping, construction staging, public involvement, lighting, and landscaping Marissa Pelligrini, PLA, ASLA | Intersection and Gateway Aesthetics As lead landscape architect, Marissa will support intersection aethetics and opportunities for intersection gateway features. Î 13 years of professional experience in landscape architecture and planning Î Specializes in consensus building through public process, effective stakeholder engagement, site-specific placemaking, master planning, designing creative and flexible community spaces, integrated infrastructure/park amenity solutions, landscape/hardscape theme integration, preparation of construction documents, and construction administration Î Strong professional knowledge and insight on multidiscipline project sequencing and coordination Subconsultants is the leading traffic data collection services company in the Southwest. FDS currently utilized the Omnibird Video Recorder, Pico 2500 tube counter, Jamar Black Cat Radar to conduct traffic studies. They have conducted approximately 20,000 turning movement counts, 100,000 tube counters, and numerous other specialty studies. FDS currently holds the Town of Fountain Hills, City of Peoria, City of Avondale, City of Surprise, City of Chandler, City of Kingman, Town of Gilbert, City of Scottsdale, City of Tempe, Maricopa County Department of Transportation (MCDOT), and MAG contracts. Plan of Supervision Kimley-Horn views our subconsultants as true team members. Consistent communication from project conception through completion allows our subconsultants to have a complete understanding of your expectations and ours. For day-to-day management, we coordinate regularly with our subconsultants to verify they are using the latest standards and providing the required data to client standards. Our QA/QC process for our subconsultant’s work includes checks of the provided information, as well as checks for styles and completeness. FDS was selected based on their proven abilities to follow through, superiority in their field of expertise, strong commitment to teamwork, and previous successful work with the Town. We have previously teamed with FDS and are confident in their high quality of work and professionalism. STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-1 Kim Carroll, P.E., PTOE Project Manager Kim has served municipal transportation projects for 22 years with roadway/intersection design, intersection evaluations (e.g., roundabout vs. standard intersection), intersection safety, pedestrian crossing design, multi-use paths/trail design, access management solutions, ADA ramp evaluation and design, traffic signal timing/operations/design, Intelligent Transportation Systems (ITS) operations and design, pavement marking and signing, construction phasing, and work zone traffic control. She has direct experience on Town improvement projects, including intersection geometric evaluation and design, safety evaluations, ADA ramp and path improvements, traffic signal design, utility coordination and relocations, median, council presentations, renderings, signing/marking improvements, and cost estimating to assist with budgeting. She has provided traffic evaluation and design on several Town projects, including Saguaro Boulevard and Palisades Intersection Improvements, Desert Vista Pedestrian Crossing, Shea Boulevard DCR, and Palisades/Eagle Traffic Signal Scoping and Design. Kim will address standard intersection and roundabout geometrics evaluation, develop preferred alternative through coordination with Town staff, and evaluate active transportation design improvements. Kim will serve as the Project Manager to ensure delivery of the scope of work and quality of all Kimley-Horn deliverables meets the Town’s goals for a successful project. Relevant Work Experience Town of Fountain Hills, Saguaro Boulevard Improvements, Fountain Hills, AZ – Project Engineer. The project included approximately 3.5 miles of full-depth pavement reconstruction of the existing roadway profile from Trevino Drive to Fountain Hills Boulevard. Additional work included replacement of existing extruded curb with new curb and gutter, evaluating and designing ADA sidewalk improvements, drainage improvements at Saguaro Boulevard/Palisades Boulevard intersection and at three locations along Desert Canyon Golf Course to improve past ponding problems, median modifications at the three-way stop Saguaro Boulevard/Avenue of the Fountains intersection, traffic signal replacement at the Saguaro Boulevard/Palisades Boulevard intersection, and relocation of water line and sewer forcemain pipelines. Town of Fountain Hills, Palisades/Eagle Ridge Traffic Signal Scoping and Design, Fountain Hills, AZ – QA/QC. Kimley-Horn performed an evaluation of the intersection of Palisades/Eagle Ridge for traffic signal operations consisting of collection of traffic volumes, traffic operational and safety evaluation, evaluation of ADA compliance, warrant study, and development of conceptual alternative and estimates of probably cost. A draft and final scoping document was prepared and delivered to Town staff for review and approval. Recommendations included alternatives and high-level estimates to improve traffic operations at the intersection. City of Chandler, Chandler Boulevard Bike Lanes, I-10 to 56th Street, Chandler, AZ – Project Manager Town of Paradise Valley, Lincoln Drive Medians, Paradise Valley, AZ – Project Manager Glendale, 51st Avenue, from Glendale to Northern, Road Safety Assessment (RSA), Glendale, AZ – Role Senior Traffic Engineer / QA/QC Town of Queen Creek, Sonoqui Wash Trail, Hawes to Crismon, Queen Creek, AZ – Project Manager City of Mesa, Traffic Calming Improvements, Mesa, AZ – Project Manager Professional Credentials y B.S., Civil Engineering, University of Arizona y P.E. in AZ (#34570), LA, and UT y Professional Traffic Operations Engineer (PTOE) (#1452) y Institute of Transportation Engineers (ITE) – Arizona Section Past President y American Public Works Association (APWA) y Intelligent Transportation Society (ITS) – Arizona Past President y National Society of Professional Engineers (NSPE) – Arizona Past President STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-2 Joel Varner, P.E. Intersection Alternative Development Joel has 13 years of experience in transportation and civil engineering and has completed numerous civil engineering projects for municipalities throughout Arizona. Recently, Joel has been the roadway design lead for multiple Town projects, such as the Shea Boulevard DCR and Final Design, Palisades/Eagle Ridge Traffic Signal Scoping and Design, and the Saguaro Boulevard Improvements project, giving him a strong knowledge of the Town’s standards, operating procedures, and staff. Joel has experiencing managing roadway projects in both the pre-design study phase and final design phases for numerous local municipalities including Glendale, Chandler, Phoenix, Peoria, Buckeye, Tempe, and the Salt River Pima-Maricopa Indian Community (SRPMIC). Joel’s main area of expertise is in municipal roadway projects, where he has experience managing multidiscipline designs and coordinating the geometric, structural, drainage, and traffic components of complex transportation projects. Joel contributes considerable design knowledge and strong software skills, and his previous responsibilities have included roadway geometry and ADA design; pavement marking and striping layouts; preparation of final plans, specifications, and cost estimates; utility coordination; grading and drainage; and earthwork modeling. Relevant Work Experience City of Tempe, Priest Drive and Grove Parkway Roundabout, Tempe, AZ – Project Manager. Kimley-Horn provided design services for a new multi-lane roundabout at the intersection of Priest Drive and Grove Parkway. Improvements included drainage analysis, signing and pavement marking, street light improvements, landscaping, utility coordination, and public involvement. City of Buckeye, Miller Road and Baseline Road Alignment Study/DCR, Buckeye, AZ – Project Manager. This existing intersection is currently a four-way stop controlled intersection located 150 feet north of a Union Pacific Railroad (UPRR) crossing that the City of Buckeye plans to ultimately widen to a full arterial/signalized intersection. Kimley-Horn performed an alignment analysis for the realignment of Miller Road and Baseline Road to relocate the footprint of the intersection away from the UPRR crossing to provide adequate space for traffic signal queuing. Once a preferred alignment was determined, an interim and ultimate five-lane design was prepared to a 15% level, which included cost estimates and was summarized in a DCR. This project also included signing and marking, traffic signal, drainage, and street lighting improvements, as well as utility coordination, ROW acquisition, and the preparation of legal descriptions and exhibits. Town of Fountain Hills, Shea Boulevard DCR and Final Design, Fountain Hills, AZ – Project Manager Town of Fountain Hills, Palisades/Eagle Ridge Traffic Signal Scoping and Design, Fountain Hills, AZ – Project Engineer City of Glendale, Glendale Avenue Reconstruction DCR and Final Design, Glendale, AZ – Project Manager City of Tempe, College Avenue and McKellips Road Roundabout, Tempe, AZ – Project Manager Town of Fountain Hills, Saguaro Boulevard Improvements, Fountain Hills, AZ – Analyst City of Sedona, Uptown Sedona Roadway Improvements, Sedona, AZ – Project Engineer Professional Credentials y B.S., Civil Engineering, Texas A&M University y P.E. in AZ (#59483) and TX y American Council of Engineering Companies (ACEC) y American Public Works Association (APWA) STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-3 Zack Handy, P.E., PTOE Traffic Lead Zack is a professional civil engineer with seven years of experience in the planning and design of traffic engineering projects. His traffic engineering experience includes ITS design, traffic signal design, signing and pavement marking design, intersection studies, traffic calming studies, parking studies, school circulation studies, and roadway capacity studies. Relevant Work Experience Town of Fountain Hills, Palisades/Eagle Ridge Traffic Signal Scoping and Design, Fountain Hills, AZ – Project Manager. Kimley-Horn performed an evaluation of the intersection of Palisades/Eagle Ridge for traffic signal operations consisting of collection of traffic volumes, traffic operational and safety evaluation, evaluation of ADA compliance, warrant study, and development of conceptual alternative and estimates of probable cost. A draft and final scoping document was prepared and delivered to Town staff for review and approval. Recommendations included alternatives and high-level estimates to improve traffic operations at the intersection. Town of Fountain Hills, Shea Boulevard DCR, Fountain Hills, AZ – Project Engineer. Kimley-Horn prepared a DCR to analyze the future widening of roughly two miles of Shea Boulevard between Palisades Boulevard and Technology Drive in the Town of Fountain Hills. The proposed improvements would fully widen Shea Boulevard to consist of three travel lanes in each direction, bicycle lanes, and complete gaps in the pedestrian sidewalk network. The design team developed alternative designs at specific locations with separate cost estimates so the Town could identify the specific improvements and associated costs to carry forward to Final Design. Town of Paradise Valley, Lincoln Drive Sidewalk Expansion, 32nd Street to Scottsdale Road, Paradise Valley, AZ – Analyst City of Surprise, 163rd Avenue and Jomax Road Intersection Improvements, Surprise, AZ – Project Engineer Town of Gilbert, Ocotillo Road, Greenfield Road to Higley Road, Gilbert, AZ – Project Engineer City of Mesa, Traffic Calming Improvements, Mesa, AZ – Project Engineer City of Mesa, Broadway Road, Mesa Drive to Stapley Drive, Mesa, AZ – Project Engineer Town of Gilbert, Lindsay Road/SR 202L Traffic Interchange, Gilbert, AZ – Project Engineer City of Goodyear, Estrella Parkway and Foothills High School Traffic Signal, Goodyear, AZ – Project Engineer Avondale 107th Avenue and McDowell Road Intersection Improvements, Avondale, AZ – Analyst SRPMIC, Pima Road Improvements, SRPMIC, AZ – Project Engineer City of Goodyear, Camelback Road and Perryville Road Traffic Signal, Goodyear, AZ – Project Engineer City of Goodyear, Camelback Road and Sarival Avenue Traffic Signal, Goodyear, AZ – Project Engineer City of Chandler, Chandler Heights Road Improvements, Chandler, AZ – Analyst Professional Credentials y B.S., Civil Engineering, Arizona State University y P.E. in AZ (#70672) and ID y Professional Traffic Operations Engineer (PTOE) (#5247) STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-4 Billy Seeger Technical/CADD Support Billy has five years of experience in roadway design and civil engineering. He has been involved in the multidisciplinary design of a variety of civil engineering projects for local municipalities, including Chandler, Mesa, and Glendale. He is proficient in the latest version of AutoCAD and has extensive knowledge of the AASHTO, MAG, and local municipalities’ design standards. Billy specializes in roadway design with experience coordinating multidisciplinary design efforts. His roadway design experience includes the design of curb ramps and driveways compliant with ADA standards, plan production, cost estimates, utility coordination, grading, and modeling. Relevant Work Experience Town of Fountain Hills, Fountain Hills and Palisades Boulevard Intersection Study, Fountain Hills, AZ – Analyst. Kimley-Horn performed an evaluation of the intersection of Palisades/Eagle Ridge for traffic signal operations consisting of collection of traffic volumes, traffic operational and safety evaluation, evaluation of ADA compliance, warrant study, and development of conceptual alternative and estimates of probably cost. A draft and final scoping document was prepared and delivered to Town staff for review and approval. Recommendations included alternatives and high-level estimates to improve traffic operations at the intersection. Town of Paradise Valley, Lincoln Drive Medians, Paradise Valley, AZ – Analyst. Kimley-Horn conducted an access evaluation for four miles of Lincoln Drive, from 32nd Street to Mockingbird Lane. Access evaluation consisted of safety evaluation, spacing of driveways, development of median/access alternatives, and extensive stakeholder outreach (residential, commercial, and places of worship) in the corridor. Based on input from the Town and stakeholders, a recommended alternative was developed for final design and construction. Services including safety analysis, roadway design, landscape/irrigation design, signal design, ITS design, signing/marking design, and utility coordination. City of Chandler, Chandler Heights Road Improvements, McQueen Road to Gilbert Road, Chandler, AZ – Analyst. City of Chandler, Chandler Heights Road, Gilbert Road to Val Vista Drive, Chandler, AZ – Analyst City of Glendale, Glendale Avenue Reconstruction DCR and Final Design, Glendale, AZ – Analyst City of Mesa, Broadway Road from Mesa Drive to Stapley Drive, Lesueur to Spur, Mesa, AZ – Analyst City of Mesa, Traffic Calming Improvements, Mesa, AZ – Analyst City of Phoenix, Northwest Valley Transportation Engineering Services, Phoenix, AZ – Analyst City of Scottsdale, Pima Road, Pinnacle Peak Road to Happy Valley Road, Scottsdale, AZ – Analyst City of Sedona, Forest Road Connection, Sedona, AZ – Analyst City of Tempe, Grand Canal Multi-Use Plan Connection, Tempe, AZ – Analyst MCDOT, Eagle Eye Road at Tiger Wash, Aguila, AZ – Analyst Professional Credentials y B.S., Civil Engineering, University of Nebraska, Lincoln STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-5 Marissa Pellegrini, PLA, ASLA Intersection and Gateway Aesthetics Marissa is a landscape architect and urban planner with more than 13 years of professional experience in landscape architecture and planning. She is experienced in planning and design for both public- and private-sector clients, with a focus in parks and recreation and active transportation. Her technical experience includes consensus building through public process, effective stakeholder engagement, site-specific placemaking, master planning, designing creative and flexible community spaces, integrated infrastructure/park amenity solutions, landscape/ hardscape theme integration, preparation of construction documents, and construction administration. Marissa will use her strong professional knowledge and insight on multidiscipline project sequencing and coordination to provide a cutting-edge design, grounded in constructability and sustainability. Relevant Work Experience Town of Fountain Hills, Avenue of the Fountains Decorative Lighting Study, Fountain Hills, AZ – Landscape Architect. Kimley-Horn provided lighting at the intersection of Saguaro Boulevard and Avenue of the Fountains. Kimley-Horn worked with lighting manufacturers, distributors, and the Town Council to identify a light fixture that would aesthetically match the existing pedestrian-scale lighting along Avenue of the Fountains while simultaneously light the large intersection to Illuminating Engineering Society of North America (IESNA) intersection lighting levels. Kimley-Horn engineered a special structural pole detail to mount the fixtures. City of Scottsdale, Northsight Roundabout, Scottsdale, AZ – Landscape Architect. Kimley-Horn designed a new traffic signal at Northsight Boulevard and Frank Lloyd Wright Boulevard and converted the signalized intersection of Hayden Road and Northsight Boulevard to a multi-lane roundabout that improves traffic flow and mitigates back-ups. Designs included traffic signals, Pedestrian Hybrid Beacons (PHB) signals, RRFBs, street lighting, sidewalks, roadway improvements, ADA considerations, raised medians, landscaping and irrigation, dry utility relocations, paving, maintenance of traffic, striping, and signage. Town of Fountain Hills, Fountain Park Overlook Study, Fountain Hills, AZ – Landscape Architect Town of Gilbert, Desert Sky Park, Gilbert, AZ – Landscape Architect City of Peoria, Paloma Community Park, Peoria, AZ – Landscape Architect City of Chandler, Veterans Oasis Park Memorial: Field of Honor, Chandler, AZ – Landscape Architect Arizona State University, Mall Hardscape Master Plan, Tempe, AZ – Landscape Architect City of Casa Grande, Carr McNatt Park Final Design, Casa Grande, AZ – Landscape Architect City of Chandler, Parks Strategic Master Plan, Chandler, AZ – Landscape Architect City of Goodyear, Goodyear Recreation Campus Master Plan and Final Design, Goodyear, AZ – Landscape Architect City of Yuma, Pacific Avenue Athletic Complex (PAAC), Yuma, AZ – Landscape Architect Professional Credentials y B.S., Landscape Architecture, Purdue University y Professional Landscape Architect (PLA) in AZ (#63390), NV, and WA y American Society of Landscape Architects (ASLA) y Arizona Parks & Recreation (APRA) y Council of Landscape Architectural Registration Boards (CLARB) STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-6 Bill Klingbeil, P.E. Roundabout Expert Bill is a project engineer and roundabout design specialist with more than 23 years of experience. Responsibilities for roundabout design include managing driver behavior and expectations to create safe and effective roundabouts through detailed geometric design, signing, striping, construction staging, public involvement, lighting, and landscaping. His ability to understand how design affects drivers’ behaviors and expectations allows him to effectively design roundabouts and provide design flexibility to design all levels of facilities to become community assets constructed to include community values at a minimum cost. Bill’s experience will be vital to the success of this project as he will provide roundabout modeling, design, and alternatives analysis. Relevant Work Experience City of Tempe, Priest Drive and Grove Parkway Roundabout, Tempe, AZ – Project Engineer. Kimley-Horn provided design services for a new multi-lane roundabout at the intersection of Priest Drive and Grove Parkway. Improvements included drainage analysis, signing and pavement marking, street light improvements, landscaping, utility coordination, and public involvement. City of Glendale, 95th Avenue, Camelback Road to Bethany Home Road, Glendale, AZ – Project Engineer. This fast-tracked project consisted of extending 95th Avenue from Bethany Home Road to Camelback road, providing connectivity to State Farm football stadium, a new game-day parking lot, and new large-scale developments. Kimley-Horn services included roadway design, drainage improvements, street lighting, traffic signals, signing/pavement marking, new water/sewer services, private utility relocation, and SRP utility relocation coordination. During the initial phase of the project, two new roundabouts were designed and considered for inclusion on the project. One of these roundabouts served the intersection of 95th Avenue and the new game-day parking lot, and included a special design to accommodate reverse traffic to empty the parking lot on game day more quickly. City of Tempe, College Avenue and McKellips Road Roundabout, Tempe, AZ – Project Engineer Minnesota DOT, TH 57 Roundabouts, Kasson, MN – Project Manager Washington County, County State Aid Highway (CSAH) 13/Hinton Avenue and CSAH 22 (70th Street) Roundabout, Cottage Grove, MN – Project Manager Minnesota DOT, Highway 7 and 71 Roundabout, Blomkest, MN – Project Manager Minnesota DOT, TH 59 Roundabout, Detroit Lakes, MN – Project Manager Town of Gypsum, Roundabout Designs, Gypsum, CO – Task Manager City of Richfield, 65th Street Roundabout, Richfield, MN – Project Manager Minnesota DOT, Districtwide Traffic Engineering Design Assistance for Development of Highway Projects, Southeast, MN – Project Engineer Professional Credentials y B.S., Civil Engineering, University of Minnesota y P.E. in MN y American Society of Civil Engineers (ASCE) y Institute of Transportation Engineers (ITE) STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-7 STATE OF ARIZONA BOARD OF TECHNICAL REGISTRATION ■ BRANCH REGISTRATION ■ BRANCH NAME: Kimley-Horn and Associates, Inc. BRANCH REGISTRATION NO.: 10272-4 BRANCH ADDRESS: 1001 W Southern Avenue Suite 131 Mesa, Arizona 85210 EXPIRES: 11/30/2022 SERVICES OFFERED: Engineering-Civil, and Electrical Jack Gilmore Chairperson of the Board STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 R-8 STATE OF ARIZONA BOARD OF TECHNICAL REGISTRATION ■ BRANCH REGISTRATION ■ BRANCH NAME: Kimley-Horn and Associates, Inc. BRANCH REGISTRATION NO.: 10272-3 BRANCH ADDRESS: 7740 N. 16th Street Suite 300 Phoenix, Arizona 85020 EXPIRES: 2/9/2023 SERVICES OFFERED: Engineering- Electrical and Civil Landscape Architecture Jack Gilmore Chairperson of the Board STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 7 Existing Conditions To understand the intersection operations and conditions, we dug into the intersection a little deeper. This included conducting a field investigation to observe existing traffic, as well as review of existing traffic volume and crash data. We observed the following: 1. Based on the Town Traffic Volume map, Palisades Boulevard carries approximately 7,900 vehicles per day (vpd) west of La Montana Drive and 3,400 vpd east of La Montana Drive. This drop in almost half the volume suggests that traffic is turning on and off Palisades Boulevard west of and at La Montana Drive. Looking at historical volumes, Palisades Boulevard is carrying lower than normal traffic volumes. In March 2017, Palisades carried approximately 11,750 vpd. The contributing factor to the difference in volume may be seasonal and/or a result of the pandemic. The difference indicates there is a need to consider season or other adjustments to normalize the traffic volumes. 2. Our review of the traffic volumes showed that during peak hour, 200 to 300 vehicles per hour (vph) traveled east/west through the intersection and the remaining peak hour volumes made left/right-turn maneuvers. Prevalent movements include: • Southbound right turns from La Montana onto westbound Palisades Boulevard • Eastbound left turns from Palisades Boulevard onto northbound La Montana • Eastbound right turns from Palisades Boulevard to southbound La Montana • Northbound left turns from La Montana to westbound Palisades Boulevard Volumes for these movements exceed 110 vph while all other turning movements drop significantly lower than half. 3. During our field observations, we also noted that traffic used La Montana Drive from Saguaro Boulevard to gain access to Downtown or Palisades west of La Montana, which is consistent with our review of the traffic volumes/patterns. We also observed a variety of pedestrians, and cyclists using the intersection. 4. Per MCDOT, a four-lane undivided arterial can carry 29,000 vpd and a two-lane undivided arterial can carry 13,000 vpd. This suggests four lanes on Palisades Boulevard is not necessary. This observation suggests there are opportunities for improving the overall intersection without the need for widening on the outside. 5. Our preliminary evaluation indicates the existing all-way stop control (AWSC) intersection operates at acceptable Level-of-Service (LOS) B and does not currently warrant a traffic signal. This is not surprising considering the low traffic volumes combined with the number of travel lanes available at the intersection. 4. Project Approach Project Understanding As shown in the Project Features Map on Page 8, the Palisades Boulevard and La Montana Drive intersection falls within the Town Center—a mixed land use, including residential, commercial, office, and recreational. The intersection borders the Town and Commerce Centers. Palisades Boulevard is classified by the Town as an arterial roadway and provides continuous connectivity within the Town from Saguaro Boulevard to Shea Boulevard. Palisades Boulevard is posted as 35 MPH and configured to provide two lanes in each direction, a painted two-way left-turn lane (TWLTL), wide-striped shoulders/bike lane, and sidewalk. La Montana Drive serves as a collector roadway providing connectivity from Saguaro Boulevard and terminating at Arroyo Vista Drive. La Montana Drive has posted 25 MPH, one lane in each direction, and painted TWLTL. The intersection is currently stop sign controlled on all four approaches, has dedicated left-turn lanes on all four approaches, and an exclusive eastbound to southbound right-turn lane. The intersection serves as a potential gateway to the Avenue District, which is located two blocks south of the intersection. Pedestrian and bike activity is prevalent due to the proximity to Fountain Park, Avenue of the Fountains, and commercial retail. An eight-foot sidewalk exists along the north side of Palisades Boulevard and varies between six and eight feet elsewhere. STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 8 6.Reviewing the crash data (from 2013 to 2022), we found that 52% of crashes were angle resulting from traffic failing to yield the right way (running the stop sign). One pedestrian crash was recorded. The severity of crash ranged from no injury to non-incapacitating injuries and zero fatalities. Although the stop control is not mitigating crashes, the stop control does appear to slow traffic along the Palisades Boulevard corridor. 7.The width of Palisades Boulevard creates a very large crossing distance for pedestrians through the intersection and will have an impact on the intersection operations. 8.Redevelopment of the northeast corner parcel is underway and will impact travel patterns at the intersection when complete. 9.Existing ROW constraints on the southwest and northeast corners present challenges for improving the intersection. 10. Sidewalk improvements as part of the grant application project is underway and adjacent to these project limits. Coordination and connectivity to these improvements will need to be considered as part of the project. 11.The southeast corner slopes do not comply with ADA and present challenges for improving the corner due to the close proximity of the existing building face on the corner.Gambria DrLa Montana DrLa Montana Crossing Fountain Hills Plaza 2,1181,89384' ROWPalisad e s B l v d110' ROW110' Vehicular Access2,696 3,0042,0572,363To Avenue of the Fountains (Civic Center Trail) 4,741 4,518 84' Vehicul a r Access 4 4 43 3 3 312 3 To Falcon Trail To Saguaro Blvd To Fountain Park Commerce Center Town Center Parcel Redevelopment Existing AWSC LOS Directional Daily Traffic Volume Parcel or ROW Line Ramp Non-ADA Compliant Due to Slopes Landscape/Property Monument Sign in Public ROW Existing 8-ft Sidewalk Existing 6-ft Sidewalk B ### 1 2 3 4 B Project Features Map STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 9 Initial Stakeholder Coordination Located in the Town Center, the intersection evaluation must consider the stakeholders such as Town staff, Town Council, Chamber of Commerce, Fountain Hills Business Alliance, adjacent businesses, and proposed development. Early in the project, we propose meeting with Town staff to confirm all major stakeholders. Once fully defined, we will meet with Town staff and major stakeholders to identify priorities, concerns, and risks that will play a key role in the development of the alternatives for consideration. Our objective is to create a common approach with the stakeholders that will assist with building consensus This early coordination will also help our team to fully build out the existing conditions and constraints for the project and finalize our data collection prior to alternative development. We also offer the Town a team of software and graphic technicians that can assist in the development of a project website, allowing the Town and public to provide their input through an online forum instead of restricting them to in-person open house presentations and allowing access to the most up-to-date information related to the project. See example websites created by Kimley-Horn below: Approach to Planning, Scheduling, and Estimating Kimley-Horn has conducted thousands of intersection studies similar to this project that include development of alternatives and evaluating intersection traffic operations, safety, and geometrics for various types of intersection traffic control. We know the type of intersection traffic control (stop control, signalized control, and roundabout) will play a large role in the traffic evaluation results, geometric recommendations, and implementation costs. With the intersection location serving as a gateway to the Town Center, we recognize the evaluation cannot be done in a vacuum—providing the community and Council the opportunity to understand and weigh in on the results will be a key factor in this project. Planning Approach Our team has already started the planning phase to gain a full understanding of the intersection operations and project constraints. We understand this project includes conducting an intersection evaluation with the following prime objectives: y Develop and evaluate intersection alternatives that will mitigate existing and future traffic demands, mitigate proposed development, identify safety mitigation measures, and consider pedestrian/bike connectivity through and adjacent to the intersection y Develop cost estimates for each developed alternative and potential funding opportunities y Present the findings of the results to Town staff, advisory committees, and council for feedback y Assist with building a consensus to arrive at an alternative that can be supported by Town staff, Council, and the community Development and Evaluation of Intersection Alternatives 1. Data Collection Conditions. The first step in this process is to perform the traffic analysis of the intersection to understand its operational and safety needs. The Kimley-Horn team proposes collection of current traffic count data, ensuring data accounts for high seasonal traffic, as well as vehicular classification and pedestrian/ bike counts in the intersection. Our data collection efforts will also include collection of police reports to gain a better understanding of the crash data necessary to develop mitigation measures. STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 10 2. Forecast Traffic Volume Development. Using the existing volumes, we will develop 20-year horizon traffic volumes, including proposed redevelopment of traffic in the area. The method and results of the traffic volume will be provided to Town staff for approval prior to conducting evaluation. These volumes will serve as our basis for evaluation. Having concurrence by Town staff prior to evaluation will create buy-in and avoid any potential re-work. 3. Short/Long-Range Traffic Analysis. We will conduct existing conditions, as well as long range traffic analysis, on the current configuration to better understand the needs for the intersection and assist with defining the geometric needs. 4. Initial Alternative Development. We have hit the ground running and have developed potential intersection alternatives and opportunities for consideration by Town staff. These alternatives consider volume shared by Town staff and factors like safety, pedestrian/bike operations, and geometric constraints. The alternatives are a starting point for initial consideration. We understand that the alternatives need to be vetted out and further refined with Town staff and consider stakeholder feedback. Our preliminary alternatives are described as: • Stop Sign Control Intersection, shown in the Features Map, will serve as the base condition and no build alternative. It will establish a comparison between each of the alternatives. Short- and long-range analysis will be utilized to define when, and if, the intersection control fails. Safety issues like the existing failure to yield would be factored into the evaluation, as well as enhancements necessary to improve upon the alternative. • Signalized Intersection Option A, not shown, consists of signalizing the intersection under the existing intersection geometry. Preliminary analysis shows that under the existing configuration, the intersection does not satisfy any of the Manual on Uniform Traffic Control Devices (MUTCD) warrants for a traffic signal installation. This alternative presents other challenges, including needing ROW to accommodate the signal and ADA improvements, longer pedestrian crossing clearance intervals that impact overall intersection operations, and safety concerns like potential for increased speeds. • Signalized Intersection Option B shown on the right, proposes narrowing the approaches to accommodate the traffic volumes and specific turning movement of particular concern, such as exclusive lefts on all approaches, and eastbound exclusive right-turn lane. The alternative provides additional sidewalk and space for ADA pedestrian ramps and refuge, shortens the pedestrian crossing distance on Palisades Boulevard, provides bike lanes, and provides the space needed for traffic signal equipment/pedestrian devices without the additional ROW. The downside, to be evaluated, is the safety implication where traffic no longer slows to stop and can proceed at 35 MPH speeds or greater through the permissive/green phase of intersection. Signalized Intersection Option B Palisades Blvd La Montana DrProtect ExistingMonument Sign STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 11 • Single-lane Roundabout Intersection Alternative shown to the right, proposes a single lane roundabout with an eastbound bypass right-turn lane that will accommodate the heavier right-turn volumes. The current size of the intersection creates opportunities to accommodates a single-lane roundabout without impacts to ROW. The alternative accommodate short- and long-range traffic volumes, provides additional space for ADA pedestrian ramps and refuge, shortens the pedestrian crossing distance at the splitter islands, and provides a multi-use path that accommodates and separates bikes traveling through the roundabout. This option mitigates and provides a higher level of safety through removing angle and left-turn conflict conflicts and serves to calm speeds through the intersection. 5. Alternative Evaluation. Each alternative will be evaluated using traffic software. SYNCHRO will be utilized for the stop and signalized traffic control while RODEL, SIDRA, or ARCADY roundabout modeling software will be used to determine the LOS and geometric lane needs. We have the roundabout software and capabilities. Initially, we are recommending the use of ARCADY, as it is a statewide approved software that offers geometric analysis features, simulation, calibration ability, alternative flow profiles, better support for the software, and more modern look and output. As part of the scoping process, the software usage will be explored with Town staff to gain project team buy-in. 6. Develop Preliminary Alternative Layouts. Preliminary layouts of each alternative will be developed to present the geometric pros and cons along with the operational results. We will utilize NearMaps to obtain current georeferenced aerial of the intersection. Using the aerial and CADD software, we will develop preliminary layouts for each alternative. We will also utilize AutoTurn, which interfaces with CADD, to ensure that preliminary concepts can accommodate vehicles (like delivery and emergency fire trucks) traveling through and turning at the intersection. As part of this development, we propose illustrating existing ROW, as well as utilities. Our objective is to truly understand all the potential impacts and clearly communicate the Town’s opportunities and constraints. 7. Alternative Estimates of Probable Cost. Cost estimates for each alternative will be developed to assist in the development of the preferred alternative. The preferred alternative will be compared to the current program budget. We will determine if there is a need for additional funding. We will assist the Town in defining an implementation time for the improvements, which will be based on the traffic analysis results supporting the timeline for programming funds and improvement. 8. Preferred Alternative. Based on the results, we will define the preferred alternative that supports the objectives agreed upon in the initial stakeholder meeting. The preferred alternative will be coordinated with Town staff and presented to the stakeholders. Palisades Blvd Opportunity for GatewayAlmont DrRetaining Wall with Handrail La Montana DrSingle-lane Roundabout Intersection Alternative STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 12 Stakeholder Consensus Building/Preferred Alternative Selection As the alternative development phase concludes and the alternative evaluation is completed, it will be imperative that we work with the Town to follow up with the stakeholders to build consensus and confirm the preferred alternative initially defined. Meeting with Town Council and active committees and stakeholders will a critical step in confirming the acceptance and approval of the preferred alternative. We have successfully done this on previous projects, including our Jomax Road DCR and Final Design and Desert Vista Pedestrian Crossing projects. Our team has performed multiple intersection alternatives/evaluations of varying complexities; however, our philosophy is early and often communication with the Town to make sure our direction and understanding of sensitive issues is in alignment with Town and community perspective. We expect this will include development of conceptual renderings of the alternatives; preparing the presentation material for Town Staff, Council, and stakeholders; and presenting how the preferred alternative aligns with the overall project objectives. Conceptual Design and Estimate Upon approval of the preferred alternative, we will proceed with conceptual design and estimate. The concept design and estimate will be produced considering geometric improvements, aesthetics, traffic operations, pavement marking and signing, ramps/sidewalk, utility, and ROW needs. The conceptual cost estimates will assist Town staff with defining any potential programming shortfalls and timing/programming for construction. This work will be completed in parallel with the Report and Documentation. Report and Documentation We will document the process, results, and recommendation in an illustrative report. The document will serve as a scoping document to also assist with defining the final design scope of work and cost for programming purposes. We anticipate two submittals and a draft for review by Town staff. Based on the comments received, we will finalize the document. Scheduling Approach The Kimley-Horn team has experience working within and exceeding project schedules. Our Project Manager, Kim Carroll, has developed a preliminary schedule, shown on page 14, that outlines the process, critical paths, stakeholder partnership, and timing of deliverables to have the project complete by the end of June 2023. Major considerations for maintaining the project’s schedule include: y A hands-on approach, including monitoring and managing time y Regularly coordination of the project schedule ensuring the critical paths are maintained y Coordinating external elements to merge with the overall project schedule and goals y Combining elements of the planning and design to arrive at a preferred recommended alternative. Streamlining this process includes: • Conducting alternative intersection operational/safety evaluation (started) • Quickly developing alternative layouts and cost estimates for presentation that clearly identify the constraints and opportunities • Summarizing the pros and cons aligned with initial stakeholder objectives to clearly communicate and develop consensus on a preferred alternative y Identifying potential schedule impact items as early as possible to get the coordination process started with an end goal in mind y Coordinating with stakeholders as soon as possible to gain feedback and buy-in y Conducting preliminary conceptual design to assist with programming Estimating We understand cost estimating to be an extremely critical part of the process. We define success of this project as finding an intersection geometry and control alternative that the Town favors and has the ability to fully implement the improvements. Our approach will consist of the following steps: y Provide estimates with each alternative during the evaluation to give the project team the opportunity to weigh the cost impacts and opportunities to assist with decision making y Break estimates down to identify unique or potentially expensive items such as landscape/ gateway features, pedestrian devices, ROW, non-standard pavement types, monument signing, or retaining walls STATEMENT OF QUALIFICATIONS FOR THETown of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 13 Project Management Approach Kimley-Horn understands that project management will be key to delivery of the project, including assembling a team that is uniquely qualified to successfully complete the work, experienced in monitoring and controlling the scope/schedule/budget, and brings continuous quality. We have proven our project management abilities on many projects for Town staff. Our project management approach includes: Continuous Monitoring/Work Planning: Continuously monitor of budget and schedule against progress made and plan each activity to complete tasks on time. Documentation/Recordkeeping: Maintain documentation of decisions and record comments/resolution. Flexibility: Especially necessary during evaluation to consider ideas and approaches to enhance and secure engagement and buy-in. Leadership: Take the responsibility for the project, including being prepared and running productive meetings to assist with developing solutions. Quality Control (QC) Kimley-Horn takes great pride in providing our clients high-level service and high- quality deliverables. As a testament of our commitment to quality, over 90% of our work comes through repeat clients, such as the Town. Kimley-Horn’s Quality Control Plan has three main components: Continuous Quality Improvement (CQI): CQI is a successful strategy we use that regularly improves our ability to serve our clients while also integrating our clients into our Quality Control process. Kimley-Horn staff is encouraged to intentionally and continuously look for ways to make project tasks more efficient, while actively engaging with clients to improve Quality Control. Engineering Checks/Peer Reviews: Checks ensure quality project services and deliverables. Quality is built into every step, including data collection review, traffic evaluation results, preliminary geometric concepts, reports, and cost estimates. We use senior-level staff for independent reviews for completeness and sound engineering. Quality Calls: Quality calls are made by senior-level staff at Kimley-Horn to your staff after design and throughout the project to ensure service and deliverable expectations are met or exceeded. Coordination and Communication Communication between our team and the Town is critical to thoroughly understand your vision and implement the innovative and cost-effective solutions that our team is known for. Effective communication begins with listening to the Town's ideas about, concerns regarding, and goals for this project. Making certain that our team and your staff are on the same page throughout the course of the project will help avoid or mitigate potential problems or issues that might arise. To do this, we will keep you informed through project meetings and progress reports and provide you with regular conference calls to keep you abreast of critical issues as they arise and assure your continued input throughout the process. Communication, buy-in, and decision making with the Town will be critical to successfully deliver this project. Given our history and our established relationships with the Town staff, we are confident in our ability to satisfy the Town's requirements on this project. STATEMENT OF QUALIFICATIONS FOR THE Town of Fountain Hills, Intersection Analysis: Palisades Boulevard and La Montana Drive, RFQ-2022-029 November 10, 2022 14 FISCAL YEAR 2023 TASK Nov Dec Jan Feb Mar Apr May Jun Scoping/NTP/Kick Off Project Management/Meetings Existing Conditions Initial Stakeholder Meeting Traffic Analysis Intersection Alternative Development Cost Estimating Stakeholder Consensus Building/ Preferred Alternative Selection Town Council Workshop Preferred Alternative Concept and Estimate Report/Documentation Notice to Proceed Project Meeting Stakeholder/Public Meeting Draft Review Final 5. Project Schedule Our team understands the Town's goal is to have evaluation and preferred alternative completed by end of Fiscal Year (FY) 2023. We have identified incorporating stakeholders at the critical times to gain initial feedback and consensus on a preferred alternative as the biggest schedule challenge and critical path. Our schedule was strategically built to consider these critical paths and buy-in at the critical stages to keep us on track for completion by the end of FY2023. Our schedule builds in approval of a preferred alternative and developing a concept design and estimate that can be used for programming of design and construction. EXHIBIT B TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND KIMLEY-HORN & ASSOCIATES, INC. [Fee Schedule and Scope] See following pages. kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 August 22, 2023 Mr. Justin Weldy Public Works Director Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, AZ 85268 Re:Palisades Boulevard and La Montana Drive Intersection Analysis and Scoping Document Scope and Fee Dear Mr. Weldy: Kimley-Horn and Associates, Inc. (Kimley-Horn) is pleased to submit this agreement (the “Agreement”) to the Town of Fountain Hills (Town) to provide professional engineering services associated with the intersection analysis for Palisades Boulevard and La Montana Drive. PROJECT UNDERSTANDING We understand the following: · The intersection is currently controlled as a four-way stop and configured to provided two lanes in each direction on Palisades Boulevard; One lane in each direction on La Montana Drive; Exclusive left turn lanes on all four approaches to the intersection; and Exclusive eastbound to southbound right turn lane · Pedestrian and bike activity is prevalent due to the proximity of Fountain Park to the east of the intersection, Avenue of the Fountains District two blocks to the south, and existing commercial/residential adjacent to the intersection. · The Town would like to investigate intersection alternatives that would achieve acceptable levels of service, promote safe operations of all modes of traffic, and look for improving pedestrian/bike connectivity and crossing. · Prepare high level alternatives to assist with defining the constraints and potential costs associated with the alternatives developed. · High Level Estimates of Probably Cost (EOPC) will be prepared for each alternative. Palisades Blvd & La Montana Drive Intersection Traffic Analysis Revised August 22, 2023 / Page 2 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 SCOPE OF SERVICES TASK 1: TRAFFIC DATA COLLECTION Kimley-Horn will review readily available traffic count data and traffic studies conducted within or adjacent to the project limits. These studies and the data will be utilized to complete the traffic analysis. The Town will provide copies of the traffic studies and available raw traffic count data. Kimley-Horn will obtain projected the latest Maricopa Association of Governments (MAG) model. Horizon year traffic volumes are necessary to determine the intersection operations and conditions for each of the alternatives for the horizon (20-year) design life. Kimley-Horn will coordinate with Town staff to obtain the most recent 10 years of crash data at the intersection. Kimley-Horn will summarize the existing crash data and define the crash patterns, if any, for the intersection. Kimley-Horn’s will utilize the existing traffic data available by the Town. No new traffic data will be collected. Kimley-Horn will conduct a field investigation to evaluate sight distance as well as document the existing conditions and constraints. TASK 2: INTERSECTION TRAFFIC ANALYSIS Kimley-Horn will review the traffic data received. Kimley-Horn will utilize the existing data collected and compare historical data collected and provided by the Town to develop estimated traffic volumes to be utilized for the traffic analysis. Kimley-Horn will utilize the traffic data collected along with the MAG forecast model to develop 20-year traffic volumes for the intersection. The traffic volumes developed will be presented to Town staff for review and concurrence prior to conducting traffic analysis. Kimley-Horn will conduct traffic signal warrants in accordance with the Manual on Uniform Traffic Control Devices (MUTCD), Chapter 4C. Traffic Signal warrant analysis will be conducted for existing condition along with 20-year. Kimley-Horn will evaluate the 20-year horizon TMC’s to validate a single lane roundabout will be the preferred configuration. Kimley-Horn will evaluate the existing as well as 20-year horizon traffic conditions to better understand operations and safety. Each alternative will be evaluated for 20-year traffic conditions. SYNCHRO software will be utilized for the signalized intersection alternatives. ARCADY software will be utilized to evaluate the single lane roundabout condition. Based on the results of the analysis, Kimley-Horn will identify the proposed intersection configuration for each alternative, including lane configuration and storage length Palisades Blvd & La Montana Drive Intersection Traffic Analysis Revised August 22, 2023 / Page 3 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 requirements. Results will be utilized to assist in the development of preliminary alternatives described in Task 3. Kimley-Horn will summarize the results, including operations and geometric, to establish a list of pros and cons for each of the alternatives developed. The results will be presented to Town staff for review and comment resolution. TASK 3: PRELIMINARY ALTERNATIVE DEVELOPMENT Kimley-Horn will utilize the Town furnished as-builts and quarter section maps for Town- owned facilities (roadway, storm drain, water, sewer, and aerials that are available, as well as privately-owned facilities (as available), within the project limits to Kimley-Horn. Kimley-Horn will utilize Near Maps along with the data collected to develop a schematic project base map in AutoCAD. Kimley-Horn will obtain plat mapping available from Maricopa Assessors along with available right-of-way data from the Town to assist with defining existing right-of-way within the project limits. Kimley-Horn request utility mapping from existing private utility companies with facilities within the project limits and will use the information obtained from the private utility company mapping to prepare an existing utilities base file in AutoCAD. Kimley-Horn will develop an exhibit for three (3) alternatives to illustrate the proposed improvements and geometric impacts. The exhibits along with the summary of results will be provided to Town staff for review. The alternatives described below: Alternative 1: Signalized Intersection A - described as evaluation of the existing intersection lane configuration and geometry with signalized traffic control. Alternative 2: Signalized Intersection B - described as alternative intersection lane geometry to be determined based on the results of the analysis with signalized traffic control. Alternative 3: Single Lane Roundabout Kimley-Horn will develop a preliminary engineer’s opinion of probable cost (EOPC) for each alternative. Unit prices will be derived using readily available bid data from projects with similar improvements. TASK 4: TRAFFIC REPORT Kimley-Horn will prepare traffic report summarizing the analysis, results, and recommendations. Two submittals are proposed (draft and final). The draft memorandum Palisades Blvd & La Montana Drive Intersection Traffic Analysis Revised August 22, 2023 / Page 4 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 will be submitted to the Town for review comment. The final traffic memorandum shall be submitted for approval to Town Staff. TASK 5: PROJECT MANAGEMENT AND MEETINGS Kimley-Horn’s project management task covers the management and administration hours for the duration of the project activities. Project management task includes contract management, internal staff coordination, and coordination with Town staff outside of the meetings described. This task coordinates and administers the day-to-day operations of the project, including organizing and filing project data and communication files, responding to project correspondence including emails, and budget and schedule monitoring. This task also includes the management of sub-consultants. This task includes the preparation of monthly invoices to the Town for services performed. Kimley-Horn will attend up to three (3) project meetings, which will be scheduled following notice to proceed. The meetings are described as follows: · Kick Off · Summary of Results · Draft Report Comment Resolution Meeting All meetings will be held virtually and will consist of no more than two Kimley-Horn staff members. Kimley-Horn will be responsible for preparing the meeting agenda and submitting notes of the meeting to the Town. FEE ESTIMATE Kimley-Horn will complete each task of the project in accordance with the fee estimate provided in Appendix A. SCHEDULE We will provide our services as expeditiously as practicable. This design schedule assumes a six month duration and a Notice to Proceed date for the end of September 2023. Following the official Notice to Proceed, Kimley-Horn will submit a schedule to the Town for approval. Palisades Blvd & La Montana Drive Intersection Traffic Analysis Revised August 22, 2023 / Page 5 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 Services Not Included Any other services, including but not limited to the following, are not included in this Agreement: · Traffic count data · Stakeholder coordination, consensus and/or meetings · Council Meeting attendance and/or presentations · Renderings and/or simulations · Attending more meetings than specifically described in the sections above · Topographic Survey · Geotech Investigation · Right-of-Way Legal Description and Exhibits · Utility coordination beyond what is described herein · Final design services · Environmental services · Public involvement · Post design services · Subsurface utility engineering (utility locating, etc.) · Additional submittals · Landscape/Irrigation Services · Water/Sewer Service We greatly appreciate the opportunity to provide these services to you. Please contact me if you have any questions at 602-525-9098 or kim.carroll@kimley-horn.com. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Kimberly Carroll, P.E., PTOE Sr. Project Manager/Associate Palisades Blvd & La Montana Drive Intersection Traffic Analysis Revised August 22, 2023 / Page 6 kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500 APPENDIX A FEE ESTIMATE TOWN OF FOUNTAIN HILLS PALISADES BOULEVARD AND LA MONTANA DRIVE INTERSECTION ANALYSIS FEE ESTIMATE (Revised 8/22/2023) Senior Project Manager Senior Professional Professional Analyst Designer Admin TASK DESCRIPTION SUBTOTAL $ 250.00 $ 215.00 $ 185.00 $ 155.00 $ 125.00 $ 95.00 TASK 1: TRAFFIC DATA COLLECTION 3,005.00 --6 9 4 - Obtain & Review MAG Model 495.00 1 2 Summarize Peak Hours Data by TOFH 685.00 1 4 Crash Data Review and Summary (10 year)805.00 1 4 Field Review/Investigation 1,020.00 3 3 - TASK 2: TRAFFIC ANALYSIS 11,280.00 4 -13 25 32 - Develop Horizon Year (20) Peak Hour Traffic Volumes (standard and roundabout intersection)1,835.00 2 3 8 Intersection Traffic Analysis (Existing + 4-Alternatives)3,980.00 4 8 16 Traffic Signal Warrant Analysis (Existing + 2 Alternatives)1,990.00 2 4 8 Summary of Results and Pros/Cons 3,475.00 4 5 10 - TASK 3: PRELIMINARY ALTERNATIVE DEVELOPMENT 15,015.00 7 -23 46 12 4 Utility, ROW, and NearMaps Collection 1,065.00 1 4 4 Develop Base CADD File 1,805.00 1 4 8 Develop preliminary alternative (3 Alternatives) exhibits 8,425.00 4 15 30 EOPC for 3 Alternatives 3,720.00 3 6 12 - TASK 4: TRAFFIC REPORT AND DOCUMENTATION 15,600.00 7 -18 38 34 4 Draft Report 9,940.00 4 12 24 24 Compile and Review Comments 1,435.00 1 1 4 4 Final Report 4,225.00 2 5 10 10 - TASK 5: PROJECT MANAGEMENT AND MEETINGS 4,120.00 9 -6 --8 Project Management and Administration (6 months)2,260.00 6 8 Meetings (3)(Virtual)1,305.00 3 3 Meeting Agendas/Notes 555.00 3 - SUBTOTAL DIRECT LABOR 49,020 27 -66 118 82 16 SUBCONSULTANT EXPENSES - N/a (using data provided by TOFH) CONTRACT TOTAL 49,020.00 8/22/2023 1 of 1