HomeMy WebLinkAboutRes 2014-17RESOLUTION NO. 2014-17
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING THE REVISED TOWN
ORGANIZATIONAL CHART FOR THE ADMINISTRATION DEPARTMENT,
2013 -14 PAY PLAN, SCHEDULE OF AUTHORIZED POSITIONS AND
EMPLOYEE JOB DESCRIPTIONS TO RECLASSIFY THE POSITIONS OF
DEPUTY TOWN MANAGERIFINANCE DIRECTOR TO FINANCE DIRECTOR
AND ACCOUNTING SUPERVISOR TO ACCOUNTANT.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council ")
approved Resolution No. 2013 -38 on June 20, 2013, as revised by Resolution 2013 -59 on December
5, 2013, approving the Town of Fountain Hills Organizational Chart, the 2013 -14 Pay Plan, the
Schedule of Authorized Positions and the Employee Job Descriptions (collectively, the "Staffing
Authorization'); and
WHEREAS, the Town Council desires to revise the Staffing Authorization to incorporate
the reclassification of the position title of Deputy Town Manager/Finance Director to Finance
Director and the position title of Accounting Supervisor to Accountant (collectively, the
"Reclassification').
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Town Council hereby approves and authorizes the Reclassification and
directs that the necessary related changes be made to (i) the Town of Fountain Hills Organizational
Chart for the Administration Department, (ii) the 2013 -14 Pay Plan, (iii) the Schedule of Authorized
Positions and (iv) the employee job descriptions, all in the form attached hereto as Exhibit A and
incorporated herein by reference.
SECTION 3. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are
hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this
Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
March 20, 2014.
FOR THE TOWN OF FOUNTAIN HILLS:
da M. Kavaniijh, Mayor
REVIEWED BY:
&A, Q
Kenneth W. Buchanan, Town Manager
2136041.1
ATTESTED TO:
Bevelyn J. Ben r, TAwn Clerk
AP VE TO FORM:
Andrew J. McGuire, Town Attorney
EXHIBIT A
TO
RESOLUTION NO. 2014-17
[Revised Organizational Chart, 2013 -14 Pay Plan, Schedule of Authorized Positions and Employee
Job Descriptions]
See following pages.
2136041.1
Town Manager
Executive Assistant
*Volunteer . Finance Director ■ Town Clerk
nator
Coordi(.88)
Accountants Financial Services /IT Tech
IT Coordinator *Customer Service Rep (1)
*Accounting Clerk (.6)
*HR Administrator/ *Economic
Risk Manager (.75) Development
Full Time
* Part time
2013 -14 PAY PLAN
EXEMPT POSITIONS
POSITION TITLE MINIMUM MAXIMUM
Finance Director
83,323
118,494
Development Services Director
82,044
116,675
Town Engineer
755283
1079060
Community Services Director
721277
1025785
Court Administrator
65,864
93,665
Town Clerk
585419
835078
Senior Planner
56,193
79,912
Chief Building Official/Plans Examiner
545891
785061
Recreation Supervisor
525056
745029
Street Superintendent
525056
745029
Parks Supervisor
515106
725678
Information Technology Coordinator
485610
695128
Executive Assistant to Town Manager /Council
465000
65,417
Facilities/Environmental Supervisor
465000
659417
Senior Services Supervisor
435642
629063
Accountant
425463
605387
Event Coordinator - Community Center
39,253
55,822
Recreation Program Coordinator
39,253
55,822
Operations Coordinator - Community Center
35,676
50,735
2013 -14 PAY PLAN
NON- EXEMPT POSITIONS
POSITION TITLE I MINIMUM I MAXIMUM
Human Resources Administrator /Risk Manager
32.73
46.55
Economic Development Specialist
27.56
39.19
GIS Technician/CAD Operator
20.39
29.00
Traffic Signal Technician II
20.39
29.00
Civil Engineer Inspector
19.54
27.79
Code Enforcement Officer
18.16
25.83
Information Technology Technician
17.89
25.44
Park Operations Lead
17.89
25.44
Fleet Mechanic /Open Space- Landscape Specialist
17.89
25.44
Executive Assistant
17.17
24.42
Facilities Maintenance Technician
16.56
23.55
Building Permit Technician
16.13
22.94
Senior Court Clerk
15.47
22.00
Financial Services Technician
15.00
21.33
Street Maintenance Technician
15.00
21.33
Customer Service Representative
14.20
20.19
Senior Services Activities Coordinator
14.20
20.19
Volunteer Coordinator
14.20
20.19
Accounting Clerk
13.75
19.55
Court Clerk
13.75
19.55
Groundskeeper
12.36
17.60
Operations Support Worker
12.36
17.60
Home Delivered Meals Coordinator
11.57
16.47
Receptionist
11.57
1 6.47
Custodian
11.16
15.87
Recreation Assistant
9.92
14.11
Senior Services Assistant
9.92
14.11
Schedule of Authorized Positions
Position - Title
Municipal Court
Presiding Judge
Court Administrator
Senior Court Clerk
Court Clerk
Authorized FTE
Administration
Town Manager
Assistant to the Town Manager
Deputy Town Manager /Finance Director
Executive Asst to Town Mgr /Council
Administrative Assistant
Town Clerk
Human Resources Adminstrator /Risk Mgr.
Volunteer Coordinator
Economic Development Administrator
Economic Development Specialist
Public Information Officer
Community Affairs /Media Relations
Information Technology Coordinator
Information Technology Technician
Information Technology Intern
Finance Director
Accounting Supervisor
Accountant
Financial Services Technician
Accounting Clerk
Customer Service Representative
Receptionist
Authorized FTE
2007 -2008
2008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
Authorized
Authorized
Authorized
Authorized
Authorized
Authorized
Proposed
FTE
FTE
FTE
FTE
FTE
FTE
FTE
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
2.00
2.00
1.00
5.00
5.00
5.00
5.00
5.00
5.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.75
0.50
0.50
0.75
0.75
0.88
0.88
0.88
0.00
0.00
1.00
1.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.63
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.50
0.50
0.50
0.75
0.75
0.50
0.50
0.00
0.00
0.00
0.00
0.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
0.00
0.00
1.00
1.00
0.75
0.75
0.50
1.50
1.50
0.50
0.50
0.50
O.so
0.50
1.00
1.00
0.50
0.50
0.70
0.80
0.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13.50
13.50
13.25
11.25
11.58
11.68
10.56
Development Services
Developmental Services Director
0.00
0.00
0.00
1.00
1.00
1.00
1.00
Public Works Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Town Engineer
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Civil Engineer
2.00
2.00
2.00
0.00
0.00
0.00
0.00
Senior Civil Engineer Inspector
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Civil Engineer Inspector
1.00
2.00
1.00
1.00
1.00
1.00
1.00
Planner - Environmental (Stormwater)
0.00
1.00
1.00
1.00
1.00
0.00
0.00
Executive Assistant
1.00
2.00
2.00
1.00
1.00
1.00
1.00
Facilities Supervisor
1.00
1.00
1.00
1.00
1.00
0.00
0.00
Facilities/ Environmental Supervisor
0.00
0.00
0.00
0.00
0.00
1.00
1.00
Facilities Maintenance Tech
1.00
1.00
1.00
1.00
1.00
1.50
1.00
Maintenance /Custodial Worker
0.50
0.50
0.75
0.00
0.00
0.00
0.00
Custodian
2.00
1.50
1.50
1.25
1.25
1.25
1.25
Street Superintendent
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Open Space & Landscape Specialist
1.00
1.00
1.00
1.00
0.00
0.00
0.00
Fleet Mechanic /Open Space
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Traffic Signal Technician I
0.00
1.00
1.00
0.50
0.00
0.00
0.00
Traffic Signal Technician II
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Street Maintenance Technician
8.00
6.00
6.00
4.00
3.00
3.00
1.00
Planning &Zoning Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Senior Planner
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Planner
2.00
1.00
0.50
0.50
0.00
0.00
0.00
GIS Technician /CAD Operator
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Senior Code Enforcement Officer
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Code Enforcement Officer
2.00
2.00
2.00
1.00
1.50
1.00
1.00
Planning Assistant
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Chief Building Official /Plans Examiner
0.00
0.00
0.00
0.00
0.00
1.00
1.00
Chief Building Official
1.00
1.00
1.00
1.00
1.00
0.00
0.00
Plans Examiner
2.00
2.00
1.00
1.00
0.50
0.00
0.00
Building Inspector
3.00
3.00
2.00
0.00
0.00
0.00
0.00
Building Permit Technician
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Authorized FTE
40.50
40.00
35.75
23.25
20.25
18.75
16.25
Community Services
Community Services Director
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Recreation Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Recreation Program Coordinator
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Recreation Assistant
4.00
4.00
4.00
2.35
2.45
2.45
2.45
Recreation Aide
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Recreation Intern
0.50
0.50
0.50
0.00
0.00
0.00
0.00
Executive Assistant
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Parks Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Park Operations Lead
3.00
4.00
3.00
3.00
3.00
2.00
1.00
Park Ranger
2.00
1.00
0.00
0.00
0.00
0.00
0.00
Groundskeeper
2.00
2.00
2.00
2.00
2.00
3.00
3.00
Customer Service Representative
1.00
1.00
0.50
0.50
0.30
0.30
0.30
Comm Ctr Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Comm Ctr Operations Supervisor
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Events Coordinator - Community Center
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Operations Coordinator - Community Center
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Operations Support Worker
2.00
1.50
1.50
1.50
2.00
1.65
1.65
Operations Support Assistant
0.50
0.50
0.50
0.50
0.00
0.00
0.00
Receptionist
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Bartender
0.25
0.25
0.00
0.00
0.00
0.00
0.00
Senior Services Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Senior Services Activities Coordinator
0.00
0.50
0.50
0.58
0.58
0.58
0.58
HDM /Special Programs Admin
0.50
0.00
0.00
0.00
0.00
0.00
0.00
Home Delivered Meals Coordinator
0.50
0.50
0.50
0.75
0.75
0.75
0.75
Senior Services Assistant
0.50
0.50
0.50
0.45
0.45
0.45
0.45
Senior Aide
0.50
0.50
0.50
0.00
0.00
0.00
0.00
Driver
0.00
0.00
0.10
0.00
0.00
0.00
0.00
Authorized FTE
29.25
29.75
27.10
21.63
21.53
21.18
20.18
Total Authorized FTE
88.25
88.25
81.10
61.13
58.36
56.61
50.99
FOUNTAIN HILLS, ARIZONA
Job Title: Finance Director
Department: Finance
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Establishes goals, objectives, policies, procedures and priorities related to activities of finance and budgeting. Provides
administrative direction for accounts payable, purchasing, information technology, sales and property tax, prepares annual
budget and financial report. Researches, analyzes and develops recommendations on financial and budgetary issues.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
I
S
Supervises staff to include prioritizing and assigning work; conducting performance
evaluations; ensuring staff is cross - trained. Develops, implements, and evaluates
departmental policies, procedures, strategies and goals.
2
S
Attends management meetings and public meetings including making presentations to
Council, civic and citizen groups.
3
S
Oversees preparation of audited financial statements and special audits by coordinating
with external auditors, preparing Comprehensive Annual Financial Report,
Management Discussion and Analysis, disseminates reports to bond rating agencies.
4
S
Manages budget procedures and monitors the Town's budget including revenues and
expenditures. Oversees preparation of annual budget by coordinating department
requests, developing management indicators, forecasting revenue projections,
preparing budget message, making budget available to citizenry.
5
S
Coordinates with bond counsel, investment banking team for bond issuances and
refinancing, bond ratings, covenant requirements.
6
S
Oversees maintenance of accounting ledgers and records on accounting software.
Responsible for safeguarding Town's assets by implementing appropriate internal
controls.
• See page 3 — Overall Physical Strength Demands
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional field and specific knowledge
Knowledge
of generally accepted accounting principles. Knowledge is normally acquired through
four years of college resulting in a Bachelors of Science in Accounting.
Experience
Over five years experience in government finance including (3) years in direct
supervision.
Certifications and
Certification by the State of Arizona as a Certified Public Accountant (CPA) preferred.
Other Requirements
Member of national and local Government Finance Officers Association is desired
••
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read federal, state, and local regulations, accounting manuals
and promulgations, and computer manuals.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division as well as interpolations, statistical analysis, and
projections.
Writing
Work requires the ability to write reports, summaries, memos, letters, outlines, and
requests; written reports need to be understandable by the general public.
Managerial
Planning responsibilities include allocation of personnel and resources to accomplish all
assignments that have deadlines and communicating requirements for upcoming
changes, deadlines, training and computer updates.
Budget Responsibility
The incumbent prepares the annual budget document that meets governmental standards
(GFOA), prepares estimates of revenues, researches alternative funding resources and
may recommend budget allocations for presentation to the Town Manager. Monitors
actual versus budgeted revenues and expenditures.
Supervisory /
Work requires supervising and monitoring performance for a group of regular
Organizational Control
employees in a work unit, including providing input on hiring/disciplinary actions and
work objectives/effectiveness, and realigning work as needed; performance evaluations
and promotions.
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision- making or providing approval or decision- making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with department heads, customers, brokers and sales
representatives.
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
OVERALL PHYSICAL STRENGTH DEMANDS:
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
Sedentary
L =Light
M= Medium
H =Heavy
VH =Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 tbs.
Exerting 20 -50 lbs.
Exerting 50 -100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10 -25 lbs.
occasionally, 25 -50 lbs,
occasionally, 50 -100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10 -20
frequently, or up to 10 -20
frequently, or up to 20 -50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Files and office supplies
Crouching
R
Files and office supplies
standing to a significant
N
None
Bending
O
degree.
Twisting
R
Files and office supplies
PHYSICAL DEMANDS:
C = Continuously F= Frequently O= Occasionally I R= Rarely N =Never
2/3 or more of the time From 1/3 to 2/3 of the time U to 1/3 of the time Less than I hour er week Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Talking with staff, makin presentations to the public, Town Council or staff
Sittin
C
Deskwork, meetings
Walkin
O
Talking with staff, attending meetings
Liftin
O
Files and office supplies
C in
O
Files and office supplies
PushingtPulling
R
Files and office supplies
Reaching
O
Filing and storage of files
Handling
C
Paperwork, telephone
Fine Dexterity
C
Computer keyboard, calculator, writing
Kneeling
R
Files and office supplies
Crouching
R
Files and office supplies
Crawling
N
None
Bending
O
Files and office supplies
Twisting
R
Files and office supplies
Climbing
R
Stairs
Balancing
R
Files
Vision
C
Reading, computer monitor
Hearin
C
Communicating with personnel and telephone
Talkin
F
Communicating with personnel and telephone
Foot Controls
N
N/A
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EOUH'MENT. AND WORK AIDS:
Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser and/or inkjet
printer
ENVIRONMENTAL FACTORS:
D= Daily W= Several
M=Several S= Seasonally N =Never
Times Per Week Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness /Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
Below
(1)
(2)
PROTECTIVE EOUEPMENT REQUIRED:
None
NON - PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule /Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 ar more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than I hour per week I Never occurs
NON - PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule /Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
C
Nois /Distractin Environment
O
Other see 3 below
(3)
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
Job Title: Accountant
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs various accounting duties including processing cash receipts, accounts receivable, and journal entries. Creates and
posts entries to the general ledger, reconciles general ledger accounts, and prepares monthly reports. Administers the
Procurement Card program and is the liaison for all banking matters. Gathers information for and works closely with the
auditors. Assists with the preparation of the annual budget and CAFR. Provides support for the MUNIS system.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code WE
I
S
Maintains records, databases (MUNIS, Access, etc.) and reports. Provides support for
MUNIS system, including contacting Tyler Technologies, to correct any issues.
2
S
Creates and posts journal entries, reconciles general ledger accounts to journals,
reviews, codes and enters cash receipts, reconciles bank statements, assists with budget
preparation and works with the auditors on the annual audit.
3
S
Prepares monthly revenue and expenditure journals, monitors expenditures to notify
departments when budget line items are exceeded, respond to department requests for
revenue and expenditure detail reports. Prepares semi - annual improvement district
billings, prepares payoff statements and lien releases.
4
S
Administers the Procurement Card program and is the liaison for all banking matters.
This includes monitoring the online P -Card database to ensure cardholder /supervisor
compliance with timely reconciliation of accounts and contacting customer support
with cardholder issues.
5
S
Prepares various reports such as the monthly sales tax report, quarterly worker's
compensation report, monthly revenue and expenditure reports for the department
heads, and the fuel inventory allocation report.
6
S
Assists the Finance Director and Town Manager with projects as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
JOB REOUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education / Work requires knowledge of a specific vocational, administrative or technical nature,
Knowledge which may be obtained with a two year associate's degree, diploma or equivalent from a
college, technical, business, vocational, or correspondence school. Appropriate
certification may be awarded upon satisfactory completion of advanced study or training.
Experience
Minimum of two (2) years experience in clerical accounting
Certifications and
Possession of a valid driver's license for a minimum of 2 yrs. with a good driving record.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read manuals, contracts, general ledger reports, budget
reports and general correspondence.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division as well as business math.
Writing
Work requires the ability to write memos, emails, and documenting procedures.
Managerial
None.
Budget Responsibility
Work requires the ability to coordinate and prepare the annual budget. Job requires the
monitoring of department budget expenditures.
Supervisory /
None.
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties. Work requires
the exercise of independent thinking within the limits of policies, standards, and
precedents.
Interpersonal / Human
The incumbent in this position contacts others within the organization. These contacts
Relations Skills
may be involved in decision making or providing approval or decision making authority
for purchases or projects. Working with various state and federal agencies may also be
required of the employee. Vendors and suppliers may also be called upon for
information on purchases, supplies or products.
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
OVERALL PHYSICAL STRENGTH DEMANDS:
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S= sedentary
L =Light
M= Medium
H =Heavy
VH =Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20 -50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10 -25 lbs.
occasionally, 25 -50 lbs.
occasionally, 50 -100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10 -20
frequently, or up to 10 -20
frequently, or up to 20 -50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing in lower drawers
Crouching
O
Filing in lower drawers
standing to a significant
N
N/A
Bending
F
degree.
Twisting
F
From computer to other desk areas and bookcase
PHYSICAL DEMANDS:
C = Continuously F= Frequently O= Occasionally R= Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time U to 1/3 of the time Less than I hour per week Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standin
F
Filing, making copies, faxing
Sittin
F
Deskwork
7
Walkin
F
To and from office equipment, other offices, mailroom
Liftin
O
Files, office supplies, binders
C in
O
Files, mail, binders
Pushing[Pullina
R
File boxes
Reaching
F
For supplies, files, and mail
Handling
C
Paperwork
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
O
Filing in lower drawers
Crouching
O
Filing in lower drawers
Crawling
N
N/A
Bending
F
Filing in lower drawers
Twisting
F
From computer to other desk areas and bookcase
Climbing
O
Ladder to reach files, stairs
Balancing
N
N/A
Vision
C
Reading, computer monitor
Hearing
C
Communicating with the public and personnel both in person and on the
hone
Talking
F
Communicating with the public and personnel both in person and on the
hone
Foot Controls
N
N/A
Revised 3/12/14
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES. TOOLS, EQUIPMENT, AND WORK AIDS:
Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as
NIP, Excel, Word and Access.
ENVIRONMENTAL FACTORS:
D =Daily W= Several M= Several S — Seasonally N =Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
Hazards
N
Wetness/Humidity
N
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
Below
(1)
(2)
None
NON - PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C= C ontinuously F= Frequently O =Occasionally R= Rarely N =Never
2/3 or more of the time From 1/3 to 2/3 of the time I Up to 1/3 of the time I Less than I hour per week I Never occurs
NON - PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Noisypistracting Environment
R
Other see 3 below
(3)
Revised 3/12/14