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HomeMy WebLinkAboutRes 1991-40RESOLUTION NO. 1991 -40 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE "TOWN OF FOUNTAIN HILLS LOSS CONTROL PROGRAM" AND PROVIDING FOR SAFEKEEPING OF THE EMPLOYEE DECLARATION PAGE OF SAID DOCUMENT. WHEREAS, the Town of Fountain Hills is a member of the Arizona Municipal Risk Retention Pool; and WHEREAS, all members of the Arizona Municipal Risk Retention Pool are required to adopt and follow a Loss Control Program; and WHEREAS, the adoption and implementation of a Loss Control Program is essential to defining safety standards and to reducing losses to the Risk Retention Pool and the Town of Fountain Hills; Section 1: That certain document entitled "Town of Fountain Hills Loss Control Program ", three copies of which are on file in the Office of the Town Clerk of the Town of Fountain Hills, Arizona, is hereby adopted, and said copies are ordered to remain on file with the Town Clerk. `r Section 2: The Town Clerk of the Town of Fountain Hills, Arizona, is hereby directed to provide a copy of this document to all current Town of Fountain Hills employees, and to provide same to all new employees in the future, requesting them to sign and date the Employee Declaration (page LCP -2) within ten (10) days of reception of said document. The Employee Declaration is to remain in each employee's personnel file. PASSED AND ADOPTED by the Mayor and Common Council of the Town of Fountain Hills, Arizona, this 5th day of September, 1991. John M. Cutillo, Mayor ATTEST: ek4��- b - a,�� Cassie B. Hansen, Town Clerk A 0 ^D AS TO OR . i William E. Fa-rre�11, Town Attorney R I ED Y: Pau�ordin, Town Manager Manager TOWN OF FOUNTAIN HILLS LOSS CONTROL PROGRAM TABLE OF CONTENTS STATEMENT OF POLICY EMPLOYEE DECLARATION I. INTRODUCTION A. Purpose B. Scope C. Policy II. LOSS CONTROL PROGRAM A. Objectives B. Organization C. Program Design D. Supervisor and Employee Responsibility E. Enforcement III. GENERAL SAFETY REQUIREMENTS A. Personal Conduct B. Protective Equipment C. Handling of Materials D. Equipment Operation E. Fire Prevention IV. SAFETY SPECIFIC TO CERTAIN ACTIVITIES A. Work Area B. Office Safety C. Above- Ground Work D. Construction Zones E. Electrical Facilities F. Transporting of Equipment G. No Smoking Area H. Industrial Hygiene -i- Page LCP -1 LCP -2 LCP -3 LCP -4 LCP -6 LCP -10 J, J V. SAFETY TRAINING LCP -15 A. Training Sessions VI. SAFETY ORIENTATION FOR EMPLOYEES LCP -16 A. New Employees B. Assigned Employees C. Fire Drills VII. SAFETY INSPECTIONS LCP -19 A. Facilities B. Vehicles VIII. SAFETY SUGGESTIONS LCP -19 IX. INDUSTRIAL INJURIES LCP -20 X. REPORTING MOTOR VEHICLE ACCIDENTS LCP -23 XI. REPORTING PROPERTY DAMAGE /LOSS LCP -21 -ii- TOWN OF FOUNTAIN HILLS Loss Control Program LOSS CONTROL POLICY STATEMENT Safety of individuals and the protection of property are of great importance to the town and are the combined responsibility of all town officials and employees. The Town of Fountain Hills recognizes the importance of this responsibility and shall strive to provide a safe, healthful work environment and will maintain a Loss Control Program. Employees shall learn and follow safe work practices outlined in the safety program as directed. The town manager and the loss control coordinator shall be responsible for implementing and monitoring the program. Mayor Council Member Manager LCP -1 Date Date Date LOSS CONTROL PROGRAM EMPLOYEE DECLARATION The Town of Fountain Hills has adopted a town -wide Loss Control Program as part of its operating procedures. I have read and understand this written Loss Control Policy Statement and pledge to abide by it. I promise to work diligently to make the performance of my job and the work place safer by reporting and eliminating all unsafe or unhealthful conditions associated with my job, as well as being aware and reporting any unsafe and unhealthful conditions in the community. To have an effective Loss Control Program, the Town of Fountain Hills requires the support of every employee. I will do my part. Date Employee Signature I have discussed the Loss Control Program with the above aforementioned employee and any questions they may have had as to its content have been addressed. Date Supervisor Signature NOTE: This must be signed by each employee and supervisor and placed in their personnel file. LCP -2 I. INTRODUCTION A. Purpose The purpose of this document is to set forth guidelines to be followed by all employees in their cooperative efforts to reduce the frequency and cost of occupational injuries, illnesses, and damage and loss of equipment, to minimize exposure to public liability as well as to increase employee loss control awareness on a community -wide basis. B. Scope The provisions of this plan are applicable to all Town of Fountain Hills employees. If any policy is more restrictive, it shall take precedence over the provisions of this manual. C. Policy 1. The Town of Fountain Hills recognizes it is the responsibility of each employee to make every effort to provide and maintain safe and healthful working conditions throughout the town. 2. Consistent with this responsibility, each employee shall comply with and promote safe practices in agreement with the safety rules and procedures set forth in the town Loss Control Program. Questions concerning this program should be directed to the town loss control coordinator. 3. Employees are also urged to offer suggestions for improvements in the program. LCP -3 II. LOSS CONTROL PROGRAM A. Objectives The main objectives of the Loss Control Program are: 1. Creation of a positive and responsible attitude toward the prevention of accidents by all employees of the Town of Fountain Hills. 2. Recognition and correction of any unsafe working conditions, operating procedures and practices, so that the general public and employees are protected from harm. 3. Development and maintenance of procedures to provide for emergency medical care of employees who are injured or become ill during the performance of their duties. 4. Compliance with the provisions of federal, state and local safety rules and regulations. B. Organization 1. The Loss Control Program is organized and operated under the direction of the appointed loss control coordinator. C. Program Design 1. The program is designed to provide guidelines to follow in achieving a reduction of accidental losses. 2. Responsibility for reviewing and revising the town Loss Control Program will be that of the appointed loss control coordinator. The program shall be reviewed annually, or more frequently as needed for revision. 3. Each town employee shall be rated on safety performance as part of their performance appraisal. D. Supervisor and Employee Responsibility Supervisor Responsibility - THE ROLE OF THE SUPERVISOR IS CRITICAL TO THE SUCCESS OF THE PROGRAM. The supervisor will be expected to ensure compliance and to promote and encourage safe work practices consistent with the town Loss Control Program. The supervisor should view this responsibility as being equal in importance to other major supervisory responsibilities. The supervisor shall review departmental safety procedures and shall be responsible for the safety of all employees under his /her supervision. Employee Responsibility - Employees are required to know, understand and comply with safety regulations that apply to the work they are performing. Loss Control Coordinator Responsibilities LCP -4 1. Develop, implement, and administer the town Loss Control Program. 2. Assure that all occupationally- connected injuries or illnesses, vehicle accidents, fire, property damage or other loss of town resources are reported, investigated and, where appropriate, recommend corrective measures which may preclude recurrence. 3. Compile accident /loss prevention data; analyze such data and develop experience and trends. Using these data bases, provide periodic reports on the town injury, accident and /or loss experience. 4. Inspect town facilities and resources to assure compliance with safety standards and criteria. 5. Provide assistance to personnel at all operational levels in order to coordinate accident /loss prevention activities. 6. Conduct and coordinate safety studies designed to evaluate suspected safety problems. 7. Participate in the development of training programs and materials. 8. Represent the town at professional meetings pertinent to safety and loss control matters. 9. Participate in the development, evaluation and revision of standards concerning equipment or work practices. 10. Conduct periodic audits of the effectiveness of the town Loss Control Program. E. Enforcement 1. Along with management and supervisory personnel, the loss control coordinator will monitor the plan and encourage compliance. 2. Disciplinary action may be taken in the case of violations of safety standards and procedures. 3. A loss control committee appointed by the town manager shall convene quarterly, meeting during the months of January, April, July, and October to evaluate the town's Loss Control Program. 4. Committee focus will include development and revision of safety policies, correction of safety - related problems, and may establish criteria for safety awards. Recommendations made by the committee will be submitted to the manager for final approval. LCP -5 III. GENERAL SAFETY REQUIREMENTS A. Personal Conduct 1. All employees shall conduct themselves in a manner which assures maximum safety to all persons affected by their actions. 2. At no time shall employees engage in practical jokes, scuffling, horseplay, or misuse of town equipment. 3. The use of intoxicating beverages or drugs during working hours is prohibited. Also, being under the influence of any drug or alcohol, which impairs an employee from performing their assigned duties is prohibited. Any prescription drugs which impair performance must be reported to the immediate supervisor. Violation(s) of this policy may be sufficient cause for termination of employment. 4. Employees shall strictly observe any designated "No Smoking" areas on town property. 5. Any source of ignition, including smoking, is prohibited in any area where a match, flame, spark, or careless disposal of lighted material constitutes a fire hazard. 6. Personal work clothing shall be suitable for the individual job and be of the type offering maximum protection from accidental injury. Loose clothing, jewelry, or hanging objects shall not be worn while working around moving equipment. Work areas shall be kept clean. B. Protective Equipment 1. Prescribed protective equipment shall be used at all times in work areas as designated by safety procedures. 2. Approved hard hats shall be furnished to employees and worn when the employee is exposed to hazards from falling objects. 3. Approved bump caps may be permitted in work areas where possible hazards from falling objects are not present but protection from bumping type injuries is required. 4. Approved safety shoes shall be worn in those departments, shops, or by crews requiring safety shoes. LCP -6 5. Goggles, face shields, and other suitable protection devices shall be worn when employees are exposed to possible flying particles or possible splashing from chemicals. 6. Approved respiratory masks shall be used when employees are exposed to concentrations of dust, fumes, vapors, or gases. 7. Protective equipment shall be kept clean and free from damage. Frequent inspections shall be performed to assure protective equipment offers maximum protection. Damaged or defective protective equipment or clothing shall not be used and shall be replaced or repaired prior to use. C. Handling of Materials 1. All employees are responsible to know and practice the proper lifting technique presented in safety training. 2. Before an object is lifted, it shall be inspected for grease or slippery substances to ensure that the object will not slip from a grip. 3. Long objects shall not be carried without assuring that the way is clear and vision is unobstructed to ensure that other persons or objects will not be struck by the load. D. Equipment Operation Motor Vehicles 1. operators of town -owned vehicles shall be responsible for checking all vehicle safety devices before driving the vehicle. Any defects found shall be reported to the field supervisor and /or loss control coordinator. The loss control coordinator will have the authority to redline any vehicle until the defect is corrected. 2. only fully qualified and properly licensed operators shall be permitted to drive or operate town vehicles. The town, upon employment and at the beginning of each fiscal year thereafter, shall conduct a check of motor vehicle records for all employees authorized or permitted to drive a vehicle on town business. 3. All drivers of town vehicles shall comply with all laws governing the safe and legal operation of vehicles. LCP -7 9r 4. Town employees operating or occupying a town vehicle as a passenger shall wear seat belts if the vehicle is so equipped. 5. The driver shall be responsible for assuring that all passengers are seated and properly secured before moving the vehicle. Under no circumstances shall passengers ride on fenders, running boards, the tops of vehicles, or any place not designed for passengers. 6. Trucks, when used for transportation of employees, shall be provided with facilities which will afford safe seating; and the truck shall be protected on sides and ends to prevent falls from the vehicle. The driver shall be responsible for assuring that all passengers in the bed of the truck are seated on the bed in a secure manner before moving the vehicle. 7. Trucks transporting materials shall not be loaded to a height of greater than 13 feet, 6 inches, from the ground surface. No vehicle or load shall be of a width greater than ninety - six inches. All materials shall be tightly secured to prevent movement in transport. All cargo that extends four feet beyond the end of the bed shall be clearly marked with a red cloth not less than sixteen inches square; at night red lights or reflectors shall be used as required. Speed limits on public roads and highways shall be strictly observed by all drivers of town vehicles. 8. Speeds in parking lots, maintenance yards, or in close proximity to persons or equipment shall not be in excess of 10 mph., unless otherwise posted. Lower speed limits may be imposed for selected areas. Defensive Driving 1. Defensive driving represents an approach to the driving task that, when applied, can lessen the chances of being involved in a motor vehicle accident. Defensive driving means driving so as to prevent accidents in spite of the actions of others or the presence of adverse driving conditions. Annual defensive driving courses for town employees authorized to use town vehicles are very strongly encouraged. 2. Standard accident prevention formula: - See the hazard. Think about what is going to happen or what might happen as far ahead of LCP -8 E. encountering the situation as possible. Never assume everything will be "all right ". Fire Prevention 1. Although the Fire Department has the primary responsibility for fighting fires, each employee has the responsibility of being alert for possible fire hazards. In the time period between reporting and arrival of fire equipment, the employee may be required to participate in initial fire fighting activities. 2. Each employee shall be adequately trained by his /her supervisor in fire prevention, fire fighting techniques and essential precautions to prevent injury. 3. All fire fighting apparatus shall be kept in a ready condition and accessible at all times. Supervisors should inspect fire fighting apparatus on a regular basis to ensure proper condition. 4. Fire extinguishing substances that are conductors of electricity, such as water and acids, shall not be used for electrical fires. 5. Types of Fires: a. CLASS "A" FIRES - WOOD, TEXTILES, RUBBISH: (1) Fire extinguishers employing the following substances may be used for fighting fires involving wood, textiles, paper and rubbish in which the quenching and cooling of water is of the greatest importance: Stream or fog nozzles, soda -acid (chemical) pressurized water, and knapsack A -B -C multi- purpose dry chemical pumps. Foam extinguishers may be used but are not conducive to best results since foam does not have the cooling effect required. b. CLASS "B" FIRES - FLAMMABLE LIQUIDS, GASOLINE, OILS, ETC.: (1) Fire extinguishers employing the following substances may be used in fighting fires involving oil and grease and other flammable liquids LCP -9 on which the smothering or blanketing effect of the extinguishing agent is of the greatest importance, especially fires in pools, tanks, etc.: foam carbon dioxide (CO2) and dry powder. c. CLASS "C" FIRES - ELECTRICAL (1) Dry chemical or CO2 fire extinguishers must be used in fighting fires involving electrical equipment. This type of fire extinguisher must be used because the CO2 does not conduct electricity. Do not use water to fight a Class "C" fire. 6. When removing supplies of paints, solvents, or other flammables from storage, only the minimum supply to do the job shall be taken. At no time shall the quantity removed exceed one day's working LCP -10 supply. 7. Combustible products of rubbish, waste or other residues shall not be allowed to accumulate. Oil soaked rags and similar materials subject to spontaneous combustion shall only be stored in non- combustible containers with self - closing lids. 8. Flammable liquids shall not be stored in aisles or in walkways and shall be so located that there will be no interference with evacuation of the area in case of fire. 9. Cigarette butts, matches, or other similar materials shall not be discarded without fully extinguishing the substance. 10. Ashtray contents, cigarette butts, or matches shall only be disposed of in approved, non - combustible containers. 11. Smoking, striking of matches, or other sources of ignition shall not be permitted within "NO SMOKING - FIRE HAZARD" areas. 12. All gasoline or flammable solvents or liquids shall not be stored inside a building in other than approved flammable storage containers. IV. SAFETY SPECIFIC TO CERTAIN ACTIVITIES A. Work Area 1. Employees shall not be required and should not work LCP -10 in areas or situations where they may be adversely affected by working under such conditions as extreme heights, underground, closed areas, etc., without proper protective devices. B. Office Safety 1. Personnel should not run on walkways or stairways. All personnel shall enter and leave buildings in an orderly manner. 2. All personnel shall observe proper lifting and carrying procedures when moving boxes, office machines, or other heavy materials. Large boxes or materials shall be moved with mechanical equipment or repacked in smaller parcels. Bulky materials shall not be carried when the view ahead is obstructed or when the materials interfere with stairway handrails. 3. Water, oil, or other slippery substances shall be removed at once to eliminate slipping hazards. Extension cords, waste baskets, and other materials shall be kept out of walkways or aisles to prevent tripping hazards. Standing on chairs, boxes, or makeshift supports to reach overhead objects is prohibited. Doors shall always be opened with caution to avoid striking someone on the other side. Keep to the right when walking to avoid collisions. Handrails shall be used at all times when ascending or descending stairways. 4. Employees should constantly be aware of the general office environment and any conditions which could cause potentially hazardous situations i.e., torn or lifted carpet, wet pavement and floors, unattended appliances and office equipment left on at the end of the day, outlets and wires requiring electrical repair, etc. 5. Desk and filing drawers shall be kept closed at all times when not in use. Caution should be observed in opening file cabinet drawers to avoid tipping the cabinet. Only one drawer shall be opened at any one time. 6. Spindles or other sharp or pointed objects on desks to fasten papers is prohibited. Special care must be observed in disposing of broken glass or other sharp objects. 7. Cigars, cigarette stubs, or matches shall not be discarded in wastebaskets. 8. Care should be taken when operating any office LCP -11 equipment to the equipment proper moving C. Above- Ground Work D. E. insure the safety of the operator and i.e., static control on computers, of copy machines, etc. 1. Employees shall use approved safety belts, life- lines, or other devices that are adequate for maximum protection while working at heights. 2. No person, material, or equipment shall be lifted from the ground by supports inadequate for the job. The supports of lines shall be approved supports, sufficiently strong and properly secured in place. 3. All ladders used shall be of good quality, securely placed, held, or tied to prevent slipping or falling. Ladders shall not be placed in front of doorways unless the door is open, locked or guarded. Employees shall face the ladder when ascending or descending. Materials which interfere with the free use of both hands shall not be carried up or down the ladder. Metal ladders shall have safety feet. 4. Scaffolding shall be built from sturdy material with a solid footing and strong guardrail. Scaffold material shall be sturdy enough to support at least four times the maximum weight of the user and equipment. (See Arizona Division Occupation Safety and Health Administration (ADOSHA) standards 1926.451). Construction Zones 1. Barricades and other directional devices used while performing work in the streets and rights of way will be placed in such a manner so as to provide motorists with ample warning to avoid any obstruction, collision or injury to individuals or vehicles. Electrical Facilities 1. Only qualified and properly authorized maintenance personnel shall be permitted to install and maintain electrical facilities and equipment. Apprentice personnel, when permitted to work on electrical equipment, shall be under the supervision of a fully qualified electrician. 2. All electricians shall be familiar with the National Electrical Code, the National Bureau of LCP -12 F. Standards Handbook H30, and applicable sections of the National Fire Protection Association Codes. 3. All electricians shall be trained and fully qualified in emergency first -aid requirements for artificial respiration and closed -chest massage. 4. Electrical equipment and lines shall always be considered "live" until proven "dead ". Before beginning work, each electrical circuit shall be inspected and tested and, where possible, isolated from the power source. Extreme care shall be exercised as wires designed to operate at ground potential may become energized by faulty or inadequate connections. 5. All portable extension cords shall be equipped with a non - conducting plug and outer socket shell. All electrical cords shall be equipped with the three - prong grounding plug. Extension cords shall not be used as permanent wiring. Transporting of Equipment 1. Transporting of equipment to the job site shall be accomplished in accordance with all state and local laws governing traffic control. 2. Mobile equipment operated on streets and highways shall conform to all state and local laws governing motor vehicles. All regulations concerning speeds and load limits shall be strictly observed by personnel operating mobile equipment. 3. When mobile equipment is hazardous to other vehicles on the road, the traffic shall be controlled by flagpersons, signs, or temporary barriers. 4. When equipment is to be towed to the job site, safety chains shall be used in addition to towing hooks or tow bars. The safety chain shall be of sufficient strength to prevent separation of the towed vehicle, should the tow bar break or disengage enroute. 5. Personnel shall never stand or ride on the tow bar while equipment is being towed. 6. Towing should not be accomplished after dark. When emergency needs require nighttime towing, fully LCP -13 operating lights shall be placed at the rear of the tow. 7. When equipment is to be transported by trailer, extreme care shall be taken to prevent equipment from tipping while loading or traveling. 8. Clearance heights along the proposed route shall be reviewed for low hanging objects, and operators shall keep a close watch to avoid striking low - hanging objects with the equipment. 9. Equipment shall be secured and lashed to the trailer with the wheels chocked to prevent enroute movement. 10. All trailers shall be equipped with fully operating stop and directional lights, and they shall be checked for operation prior to transporting equipment. G. No Smoking Area 1. All flamable storage areas and fuel dispensing facilities shall be posted "NO SMOKING OR OPEN FLAMES WITHIN FIFTY FEET." 2. Work areas in which flammable materials such as paints, lacquers, gas, oil, compressed gases /oxygen, acids or other volatile chemicals are used shall be posted as "NO SMOKING" areas. H. Industrial Hygiene 1. Industrial hygiene is the professional specialty concerned with preserving the health of employees while at work. It is of major concern because many processes and operations either produce or use compounds which may be harmful to a person's health. The appointed loss control coordinator will refer to a professional industrial hygienist in cases where the occupational health exposures have such significance and frequency that specialized assistance is necessary. In order to be familiar with industrial health hazard exposures, it is necessary for the loss control coordinator to have a knowledge of the more common toxic compounds found in industry and the principles for their control. 2. The Loss Control Program shall include surveying, monitoring, and controlling potential health LCP -14 hazards. Employees will be notified of hazards using the Material Safety Data Sheets to meet requirements of The Hazard Communication Act and Title III. 3. Necessary actions shall be taken to control health hazards created by municipalities which may affect the health of either employees or the general public. These actions shall ensure compliance with all applicable environmental protection laws. V. SAFETY TRAINING A. Training Sessions 1. Safety training sessions for management and supervisory personnel shall be conducted and /or coordinated by the loss control coordinator. sessions will review the town Loss Control Program and responsibilities for implementing the program. These sessions will include a discussion of techniques and procedures for safety orientation of employees, hazard identification, and accident investigation and reporting. 2. All employees shall be required to attend training sessions on general safety and may be required to attend first -aid care and other specialized safety training for certain job classifications. LCP -15 VI. SAFETY ORIENTATION FOR EMPLOYEES A. New Employees 1. Each new employee, upon beginning employment, will be given a safety orientation by his immediate supervisor. This orientation will include a review of safety policies and a thorough explanation of the approved and safe procedures for accomplishing all phases of each job assignment. 2. Emphasis will be given to safe operation of equipment and machines, hazards associated with the job which must be avoided, safety precautions to be followed, and the proper usage of required personal protective equipment. 3. Each employee will be thoroughly oriented by their immediate supervisor concerning their responsibilities for accident reporting. B. Assigned Employees 1. It shall be the responsibility of each supervisor to acquaint employees with new or revised safety policies, procedures and practices as they are implemented. 2. In addition, supervisors shall periodically review safety policies and pertinent safety procedures with each assigned employee. Emphasis should be given to safe operation or equipment and machines, hazards associated with the job which must be avoided, safety precautions to be followed and the proper usage of required personal protective equipment. C. Fire Drills 1. Supervisors shall develop an emergency evacuation plan for their employees. This plan will include action to be taken by employees in the event of a fire or other emergency. The plan shall include notification procedures, plans for handicapped personnel evacuation, and designate an assembly area for employees outside the building. 2. An evacuation route map should be posted at each major employee work center. A floor plan of the level on which the work center is located should be drawn. Starting at work center exits, a broken LCP -16 line is drawn illustrating routes an employee may utilize to evacuate the building. Once an employee has reached the exterior of the building, he should report directly to the assembly area. D. General Steps in the Event of Fire: 1. Remove injured from the fire area; warn people in area of fire; evacuate the building of all personnel not involved in fighting fire. 2. Confine the fire. If indoors, close doors of adjacent rooms. 3. Call the Fire Department: Assign a person to call the Fire Department (give exact location of fire and answer all questions calmly). 4. Fight the fire using fire fighting extinguishers suitable for the type of fire. 5. a. Fire is always unexpected. If the drill is always conducted in the same way at the same time, it loses much of its value; and when an actual fire occurs, it is not possible to follow the usual routine of the fire exit drill to which occupants have become accustomed. Confusion and panic may ensue. 5. b. Drills should be carefully planned to simulate actual fire conditions. Not only should they be held at varying times, but they should use different means of exit. Assume, for example, that some given stairway is unavailable due to fire or smoke and all the occupants must be led out by some other route. Fire drills should be designed to familiarize the occupants with all available means of exits, particularly emergency exits that are not habitually used during normal occupancy of the building. 5. c. Supervisors shall select areas of assembly; all employees must be aware of these locations. A roll call shall be taken to determine that all LCP -17 employees assigned to each section are present or accounted for. 5. d. In the conduct of the drills, emphasis shall be placed upon orderly evacuation under proper discipline rather than upon speed. Drills shall include suitable procedures to make sure that all persons in the building or all persons subject to the drill actually participate. 5. e. A fire exit drill will be conducted in all town occupied buildings not less than once each calendar year. 5. f. Checklists are available from the loss control coordinator for fixed fire extinguishing systems. LCP -18 VII. SAFETY INSPECTIONS A. Facilities 1. To ensure compliance with safety and health standards, safety self - inspections shall be conducted on a regular basis. 2. Inspections should include all buildings, facilities, equipment, materials, tools and work activities under their responsibility. Special emphasis will be placed on housekeeping, illumination, machine and hazard guarding, fire prevention and protection, mechanical and electrical safety. 3. Inspection checklists are available from the loss control coordinator and are attached in Appendix A. B. Vehicles 1. Vehicles will be checked daily by the assigned operator. Any safety and /or other deficiencies; i.e., bad tires, body damage, headlight, brakes, etc., shall be corrected. Vehicles will be inspected at specified intervals using written check lists. All vehicles shall be serviced according to a preventive maintenance schedule. VIII. SAFETY SUGGESTIONS 1. Employees are encouraged to submit suggestions concerning the modification of any facility, equipment, or procedure which the employee feels will reduce the chances of bodily injury and /or damages to equipment or property. LCP -19 IX. INDUSTRIAL INJiJRIES A. Injury Investigations 1. All occupational injuries and illnesses, regardless of the degree of extent of medical treatment or hospitalization, shall be reported to the immediate supervisor as soon as possible. Prompt investigation is necessary before the facts and evidence of the mishap are removed, destroyed, or forgotten. The primary purpose of the investigation is to determine action necessary to prevent recurrence of the same or similar type mishap. B. Occupational Injury and Illness Reporting 1. When an employee sustains an injury or illness arising out of and in the course of employment, it will be reported immediately to the employee's supervisor. Failure of the employee to do so on the day of the alleged incident could result in denial of the claim. Supervisors should ensure the injured employee receives prompt medical treatment. 2. The supervisor will immediately complete State Compensation Fund Form 64 -100 "Supervisor's Report of Industrial Injury ". The supervisor, or his representative, will: a. Report the mishap in person or by telephone to the safety coordinator as soon as possible, but in no case later than the first duty day after the injury. b. Investigate the alleged injury or illness. C. Medical /Industrial Clinic 1. In order to provide the best emergency medical care and to control claims costs, it may be beneficial to designate a clinic or hospital which is to be used, if possible, to treat job related injuries and illnesses. Such a program may be established by contracting with a chosen medical facility, prior to the occurrence of an injury, and pre- establishing authorized scopes of treatment and costs. The LCP -20 contractor should be made aware of the desire to return an injured employee to work as soon as possible. Of course, the injured employee always has the right, if he /she so chooses, to seek treatment with his /her own physician. D. Light Duty Program 1. Employees recovering from injury or personal illness who cannot return to full duty status may be eligible for light duty. 2. The light duty program is designed to permit employees with medical restrictions to perform limited duty at regular pay for a temporary period. 3. When a physician has determined the employee is eligible for limited duty, the employee shall report to the immediate supervisor. On reporting to the supervisor, the employee shall present a light duty referral slip signed by the physician. After review, the supervisor, when possible, will assign the employee to temporary duty based on medical recommendations. Experience has proven limited duty may be helpful in returning the employee to full -time work status. LCP -21 I X. REPORTING MOTOR VEHICLE ACCIDENTS 1. Employees involved in vehicle accidents, or incidents involving vehicle damage, shall notify their immediate supervisor as soon as possible. 2. Vehicle accidents and incidents shall be investigated by the law enforcement agency. Employees shall not conduct the investigation of an occurrence in which they are personally involved. LCP -22 I XI. REPORTING PROPERTY DAMAGE /LOSS 1. All personnel are accountable for equipment used to perform assigned duties. Care of equipment entails proper maintenance and security. When equipment is damaged, lost or stolen, documentation is required for claims processing and notification. 2. The employee discovering the damage, loss, or theft of equipment shall immediately report the incident to his immediate supervisor and the police department. 3. Questions concerning the replacement of lost or stolen property, or repair or replacement of damaged property, should be directed to the loss control coordinator. LCP -23