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Home My WebLink AboutRes 2003-40L RESOLUTION NO.2003-40 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS,ARIZONA,APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE FORT MCDOWELL YAVAPAI NATION FOR FUNDING TO PROMOTE TOURISM IN FOUNTAIN HILLS AND SURROUNDING AREAS. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS,ARIZONA,as follows: SECTION 1.Thatthe Intergovernmental AgreementbetweentheTownofFountain Hills (the 'Town")andtheFort McDowell Yavapai Nation for funding to promote tourism in the Townandsurroundingareas(the"Agreement")isherebyapprovedintheformattachedhereto asExhibitAandincorporatedhereinbyreference. SECTION2.ThattheMayor,theTownManager,theTownClerkandtheTown Attorney arehereby authorized anddirectedtotakeallsteps necessary tocausethe execution of the Agreement. PASSEDAND ADOPTED BY theMayorand Council oftheTownof Fountain Hills, Arizona,July 1,2003. PWN OF FOUNTAIN HILLS: 6 W.J.Nichols,Ma T-v REVIEWED BY: TimG.Pickering,TownManager 9196.001V Resolutions\Fl.McD IGA.res.doc 6-26-03-1 ATTESTED TO: -.^Ww&^i/x. Bevelyn J.Bender,Town Clerk APPROVED AS TO FORM: AndrewJ.McGuire,TownAttorney Intergovernmental Agreement Between The Town of Fountain Hills and the Fort McDowell Yavapai Nation To Provide Funds For Promoting Tourism in the Town of Fountain Hills And Surrounding Communities Pursuant To A Tribal Revenue Sharing Agreement Authorized By Section 12 Payment of Regulatory Costs;Tribal Contributions Fort McDowell Yavapai Nation and State of Arizona Gaming Compact 2002, And A.R.S.§5-601.02 Fountain Hills,Arizona 9196.004VFT MCDIGA -Prop.202Funds.v4.doc 7-1-03-1 Sfcfas/ c Intergovernmental Agreement Between The Town of Fountain Hills and the Fort McDowell Yavapai Nation To Provide Funds For Promoting Tourism inthe Town of Fountain Hills And Surrounding Communities This Intergovernmental Agreement (this "Agreement")isenteredintobyand between theTown of Fountain Hills,anArizona municipal corporation (the"Town")andtheFort McDowell Yavapai Nation(the"Nation"),a Federally-Recognized IndianTribe,pursuantto Section 12 Payment of Regulatory Costs;Tribal Contributions ("Section 12")oftheFort McDowell Yavapai NationandState of ArizonaGamingCompact2002(the"Compact")and A.R.S.§5- 601.02. Recitals A.TownandNationmayenterintoanagreementwithoneanotherforthedistributionof 12% of the Nation's annual contribution under Section 12(b)(1)of the Compact tocities,towns,or countiesthatbenefitthegeneralpublicorpromotecommerceandeconomicdevelopment and pursuant to A.R.S.§5-601.02. B.TheNationis authorized bySection 13(A)(15)of ArticleV,Legislative Branch,of the Constitution of theFort McDowell Yavapai Nation to consult,negotiate,contract and concludeandperform agreements withFederal,state,local governments andIndiantribes,as wellasanyperson,association,partnership,corporation,governmentorotherprivateentity. C.TheTownis authorized byA.R.S.§§5-601.02(1)and 11-952 to enter into agreements with IndianTribesforthepurposeofacceptingdistributionstocities,townsorcountiesfor governmentalservicesthatbenefitthegeneralpublic,includingpublicsafety,mitigationof impactsofgaming,orpromotion of commerceandeconomicdevelopment. D.Townand Nation desire to enter intothis Agreement to provide fundsforthe purpose of promotingtourismintheState of ArizonaandspecificallytheTown of FountainHillsand surroundingcommunities(the"Project").Anapprovedscope of workshallbeappended heretoasExhibitA governing thetermsand conditions ontheuse of thesefunds. E.Townand Nation desireto enter intothis Agreement todefinethe terms and conditions of thisProject. F.Thetotalcost of the Project is $50,000.00. 9196.004\FT MCD IGA -Prop.202 Funds.v4.doc J 7-1-03-1 G.$50,000.00isherebymadeavailablefortheProjectfromrevenuegeneratedbythe Nation's GamingEnterprisealsoknownastheFortMcDowellCasino. H.TheNationintendsto provide $50,000.00(the "Funds"),which represents aportionofits contribution pursuant toaTribalRevenueSharing Agreement authorized bySection12 of theCompactandA.R.S.§5-601.02 tocompletetheProject. I.TownandNationhaveagreedthattheTownshall complete theProjectaccordingtothe termsand conditions setforth herein in addition toany supplemental agreements attached or incorporatedbyreferenceinconsiderationoftheNationprovidingtheFunds. J.TownandNationhaveagreedthatthisProjectshall commence ontheEffectiveDate of this Agreement,asdefinedbelow,andshallbecompletedwithinone(1)yearaftersaiddate. Agreement NOW,THEREFORE,in consideration of theforegoingrecitals,whichareincorporatedherein, andthe covenants and promises setforthbelow,the Nation andthe Town,hereby mutually agree as follows: 1.Project.TheProject consists of theNation providing theFundstotheTowntoworkwith the Fountain Hills Tourism Council to promote tourism inthe Town of Fountain Hillsand surroundingarea.The Nation andtheTownherebyapprovethescope of workforthe Project setting forththe activities,programs andusestobe covered bythe Funds (the "Scope of Work"),attached hereto as Exhibit Aand incorporated herein by reference. 2.Town Project Design and Management Responsibilities.The Town shalldesignand managethe Project pursuant tothe Scope of Work. 3.Amendments to Approval of Scope of Work.Afterthe Scope of Work hasbeen approved aspart of this Agreement,itshallnotbeamended,modified,or changed without the Nation's written consent. 4.Project Manager and Nation Representative.Town shall designate a Project Manager, andthe Nation,atno cost totheTown,may designate a representative toliaisonwiththe Project Manager during the performance of thisProject. 5.Financing;reporting. A.NationDeposit.The Nation shall deposit withthe Town the amount of $50,000.00 within twenty (20)days of the Effective Date of this Agreement. B.Reporting.Town shall submit a budget and report of expenditures alongwithany narrativereport required according totheterms of this Agreement (i)sixmonthsafterthe Effective Dateand(ii)within thirty (30)daysafter completion of this Project. C.ProjectCostSavings.Townshallrefundanyamount of theFundsnotexpendedforthe Project. 9196.004\FTMCD IGA -Prop.202Funds.v4.doc -i 7-1-03-1 J c D.Use of Funds forPurposes Other Than toFulfill Agreement andScope of Work.Town shallusetheFundsfortheexpresspurpose contained hereinandExhibitA.andis prohibited fromusingfundstosupplantcurrentorfuturefundinglevels.Anyotheruse ofaportionoralloftheFundsforapurposeotherthantofulfillthis Agreement and Scope ofWorkshall constitute a material breach ofthis Agreement.Inthe event ofa materialbreach,Townshallfurtherlosefuture consideration foraward of Section 12 Funds. 6.Inspection andAudit.To ensure compliance withthe Scope of Work,the Nation may inspect anyandallrecords maintained bytheTownwithrespecttotheProjectuponseven (7)days prior,written notice tothe Town.Duly authorized representatives ofthe Nation mayperformaninspectionorconducta reasonable auditofbooksandrecords pertaining to theProjectwhicharemaintainedbytheTowninorderfortheNationtosatisfyitselfthatthe monies ontheProjecthavebeenspentandtheProjectcompletedin accordance withthis Agreement.TownshallallowNation reasonable accesstotheProjectsiteand records pertaining thereto.This Section 6 shall survive termination,cancellation,or revocation, whether wholeorinpart,ofthisAgreementforaperiodofone(1)year following thedateof such termination,cancellation,or revocation. 7.Term and Termination of Agreement. A.Effective Date.ThisAgreementshallbeeffectiveonthedateitissignedbytheNation's authorized representative. B.Term.ThisAgreementshallcommenceupontheEffectiveDateandshallremaininfull forceandeffectforaperiod of one(1)yearthereafter.TheTownshallhavecompleted theScope of Workwiththisterm. C.Termination. i.ForCause.The Nation may terminate this Agreement formaterialbreach of the AgreementbytheTown,asdescribedbelow.Priortoanyterminationunderthis paragraph,theTownshallbegivenwrittennoticebytheNation of thenature of theallegeddefault.Foranymaterialbreachotherthanmisuse of theFunds,the Town shallhave twenty (20)daystocurethe default;the Town shallhaveten (10)daystocurea default relatingto misuse of theFunds.The following shallbe considered a material breach: 1.Persistent disregard of applicable laws,ordinances,orrulesand regulations orpublicauthority having jurisdiction; 2.RefusingorfailingtoperformunderthisAgreementwithsuchdiligence aswillensureitstimely completion withintheagreedupontime,orfailure to complete theworkwithsuchtime;or 3.Use of theFundstoperformworkoutsidethe purpose of thisAgreement, including the Scope of Work. 9196.004\FTMCD IGA -Prop.202Fundsv4 doc 7-1-03-1 c \§^/ 4.Failuretocomplywiththebudgetingand reporting requirements setforth in Section 5 above. 5.Failuretocomplywiththeauditand inspection requirements setforthin Section 6 above. ii.For Convenience.TheNationmayterminatethis Agreement forconvenienceby givingthirty(30)dayswrittennoticetotheTown.Suchterminationshallnot relieveeitherpartyfromthoseliabilitiesorcostsalreadyincurredunderthis Agreement. 8.Indemnification. A.Indemnification.TheTownshallindemnify,defend,andholdharmlesstheNation,its governingbody,officers,departments,employeesandagentsfromandagainstanyand allsuits,actions,legalor administrative proceedings,claims,demands,liens,losses,fines orpenalties,damages,liability,interest,attorney's,consultant's,andaccount'sfeesor costsandexpenses of whatsoeverkindandnature,resultingfromorarisingoutofthe negligenceorwillfulmisconduct of theTown,itsemployeesoragentsinperformingthe dutiessetforthinthis Agreement.For other matters arising fromthe Town's performance of thisAgreementandExhibitA,theTownagreestoholdharmlessthe Nation,its governing body,officers,departments,employees andagents. B.NoLiabilityforOther Party's DebtsandObligations.Neither partyshallbeliablefor anydebts,accounts,obligations norotherliabilities whatsoever of theother,including and without limitation the other party's obligation to withhold employment andincome taxes for itself orany of its employees. C.Severability.This Section 8shall survive termination,cancellation,or revocation, whetherwholeorinpart,of thisAgreementforaperiod of one(1)yearfromthedate of such termination,cancellation or revocation unless a timely claim isfiled under A.R.S. §12-821.01,in which casethis Section 8shall remain in effect foreachclaimand/or lawsuit filed thereafter,butinno event shall this Section 8 survive more than five(5) yearsfromthedate of termination,cancellation or revocation of this Agreement. 9.Interpretation of Agreement. A.Entire Agreement.ThisAgreementconstitutestheentireagreementbetweentheparties pertainingtothe subject mattercontainedherein,andallprioror contemporaneous agreements and understandings,oralor written,arehereby superceded andmerged herein. B.Amendment.This Agreement shallnotbe modified,amended,altered,or changed except by written agreement signed byboth parties. C.Construction and Interpretation.All provisions of this Agreement shallbe construed to be consistent with the intention of the parties as expressed inthe recitals contained herein. 9196.004\FTMCDtGA-Prop.202 Funds.v4.doc c 7-1-03-1 J c \|jjj)js/ D.Relationship of the Parties.Neither party shall be deemed to be an employee or agent of theotherpartytothisAgreement. E.Days.Days shall mean calendar days. F.Severability.In the event that any provision of this Agreement or the application thereof is declared invalid or void by statute or judicial decision,such action shall have no effect on other provisions and their application which can be given effect without the invalid or void provision or application,and to this extent the provisions of the Agreement are severable.In the event that any provision of this Agreement is declared invalid or void, the parties agree to meet promptly upon request of the other party in an attempt to reach and agreement ona substitute provision. 10.Waiver.Waiver by either party of any breach ofa term,covenant,or condition contained herein shall not be deemed a waiver of any other term,covenant,or condition,or any subsequent breach of the same or any other term,covenant,or condition contained herein. 11.Force Majeure.Aparty shall not be in default under this Agreement if it does not fulfill any of its obligations under this Agreement because it is prevented or delayed in doing so by reason of uncontrollable forces."Uncontrollable forces"means any cause beyond the control of the party affected,including but not limited to flood,earthquake,fire,epidemic,Acts of God,or an order declaring a national emergency,which by exercise of due diligence and foresight,such party could not reasonably have been expected to avoid.Either party rendered'unable to fulfill any obligations by reason of uncontrollable forces shall exercise due diligence to remove such inability with all reasonable dispatch. 12.Notification.Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the party at the address set forth below,(ii)deposited in the U.S.Mail,registered or certified,return receipt requested,to the address set forth below or (iii)given to a recog nized and reputable overnight delivery service,to the address set forth below: For the Fort McDowell Yavapai Nation: Raphael Bear,GeneralManager FortMcDowellYavapai Nation P.O.Box 17779 Fountain Hills,AZ 85269 For the Town of Fountain Hills: TimothyPickering,TownManager Town of Fountain Hills 16836 Palisades Boulevard Fountain Hills,AZ 85268 Ronald Rosier,General Counsel Fort McDowell YavapaiNation P.O.Box 17779 Fountain Hills,AZ 85269 Andrew McGuire,Town Attorney JORDEN BlSCHOFF MCGUIRE&ROSE,P.L.C. 7272 East Indian School Road,Suite 205 Scottsdale,AZ 85251 orat such other address,andtothe attention of such other person or officer,as any party may designate in writing by notice duly given pursuant to this Section.Notices shall be deemed 9196.004\FT MCD IGA -Prop.202 Funds.v4.doc 7-1-03-1 c L received(i)whendeliveredtotheparty,(ii)threebusinessdaysafterbeingplacedintheU.S. Mail,properlyaddressed,withsufficientpostageor(iii)thefollowingbusinessdayafter beinggiventoarecognizedovernightdelivery service,withthepersongivingthenotice payingallrequiredchargesand instructing thedeliveryservicetodeliveronthe following businessday.Ifacopy of anoticeisalsogiventoaparty'scounselorotherrecipient,the provisionsabovegoverningthedateonwhichanoticeisdeemedtohavebeenreceivedbya partyshallmeanandrefertothedateonwhichtheparty,andnotitscounselorother recipienttowhichacopy of thenoticemaybesent,isdeemedtohavereceivedthenotice. 13.Assignment andDelegation.Neitherpartyshallassignnordelegateanyofits rights, interest,obligations,covenants,orperformanceunderthisAgreement.Anyterminationshall notrelieveeitherpartyfromliabilitiesorcostsalreadyincurredunderthisAgreement. 14.Non-Waiver of Sovereign Immunity.NothinginthisAgreementorExhibitAshallbe construedtowaivethe Sovereign Immunity of theNation. IN WITNESS WHEREOF,The Town of Fountain Hills has caused this Intergovernmental AgreementtobeexecutedbytheTownManager,uponresolution of theTownCounciland attestedbytheClerk of theTown,andtheFortMcDowellYavapaiNationhascausedthis IntergovernmentalAgreementtobeexecutedbythe Nation's TribalCouncilandattestedtoby its Clerk. This Agreement is effective upon signature of aduly appointed representative of theFort McDowell Yavapai Nation. ATTEST:FORT MCDOWELL YAVAPAI NATION ^V^^y^t^^—fm.<CLS,f-A^;/2yt ^-/t^t: Clerk Fort McDowell Yavapai Nation Dr.ClffiteD Pattea President,Tribal Council Fort McDowell Yavapai Nation 7W-3 Date ATTEST: Date OerlT Town of Fountain Hills -a3 9196004\FTMCD IGA -Prop 202 Funds.v4.doc 7-1-03-1 Timothy Pickering Town Manager Town of Fountain Hills t c c The undersigned attorney acknowledges thathehas reviewed the above Agreement onbehalfof the FORT MCDOWELL YAVAPAI NATION,andhas determined that this Agreement isin proper form andthat execution hereofis within the powers and authority granted under the ConstitutionoftheFortMcDowellYavapaiNation,Section13(A)(15),ArticleVLegislative Branch,as adopted October19,1999 and approved bythe U.S.Deputy Commissioner of Indian Affairs November 12,1999.This acknowledgement shallnot constitute norbeconstruedasa waiveroftheSovereignImmunityoftheFort McDowell YavapaiNation. •7-7^07 Ronald Rosier,General Counsel Date Fort McDowell Yavapai Nation In accordance withtherequirementsofA.R.S.§11-952(D),theundersigned attorney acknowledges that(i)hehasreviewedtheaboveAgreementonbehalfoftheTOWNOF FOUNTAIN HILLSand(ii)astotheTownofFountainHillsonly,hasdeterminedthatthis Agreement isinproper form andthat execution hereofis within thepowersand authority granted under the laws of the State of Arizona. 9196.004VFT MCD IGA -Prop.202Funds.v4.doc 7-1-03-1 Andrew J.McGuire,Town Attorney Date c c EXHIBIT A SCOPE OF WORK If granted additional designated tourism funding from the Fort McDowell Yavapai Nation through Proposition 202,the Town of Fountain Hills will be able to increase its advocacy for regional tourism including the greater Fountain Hills area.The following list outlines examples of programs thatwouldbefundedwithaProposition202grant: Estimated Costs: •FAM Trip and Press Releases $30,000 •Brochures and Collateral Material $4,350 •Photo License $500 •AZ Tourism Alliance $250 •Airport Brochure Distribution Program $1,100 •Scottsdale CVB and AOT Trade Show $10,000 •Additional Advertising $3.800 TOTAL $50,000 FAM Trip:The largest budgeted program isthe familiarization trip (FAM trip),which will be utilized to entertain and inform key media members,thus leading to editorial coverage in regional,nationalandinternational publications.ThistripwillincludevisitstoFort McDowell. This program may include contracting witha professional public relations firm,atleastona project basis,tocoordinatetheFAMtripandissueregularreleasesandcultivatemedia relationships withwriterswhosetargetmarketsincludewomen,golfandtravel.The Council is utilizing the outline and proposal submitted last year before budget cuts.Some ofthe proposed magazines include Sunset Magazine,Brides'Magazine and Travel &Leisure Magazine Brochures and Collateral Material:Currently a4"x9",three-panel,four-color brochure showcasing Fountain Hills asa destination is utilized.Headline reads:FountainHills-One destination,many adventures -Experience it!Brochures are currently locatedin Fountain Hills Chamber of Commerce,ScottsdaleCVBandmanyhotelsandbusinessesinFountainHills.This material isalsousedasafulfillmentpieceformagazineadsandisdistributedinvariousvisitor centersandhotel programs. Quantity:25,000 StationaryPackage-Letterheadandenvelopes Press Kit Covers-Printed and embossed presentation folders serveasourpresskit cover and saleskitsforusewiththe media,travel writers,trade shows and similar venues. Photo License:Licensing fees for images for photos of Fountain Hills used in advertising and marketing materials. AZ Tourism Alliance:Thetourismallianceisalobbyingandnetworkinggroupthatwas originally started bythe Arizona Office of Tourism ("AOT")andspunoffasan independent group of tourismprofessionalsthatareinvolvedinlegislativeissuesaffectingtourism.Itis crucialthatwebeinvolvedtostaycurrentontourismindustryissuesandmaintainavoicein Stateissues relating to our industry. 9196.004\FT MCD 1GA -Prop.202 Funds.v4.doc Q 7-1-03-1 " Airport Brochure Distribution Program:Sources for collateral materials include AOT,which willfillracksthroughitsDowntownPhoenixOffice,ArizonaBiltmoreShoppingCenter, Northern Arizona Visitor Center andata Visitor Center along the California/Arizona border. Another distribution company willfillracksin Southern Arizona,Northern Arizona,Southern California and Phoenix Sky Harbor Airport. Scottsdale CVB:Partnering with theCVBin Scottsdale brings additional business totheareaas Scottsdalepromotes Fountain Hillsasanextension of theirproductofferings.Thispartnership alsoallowsany business in Fountain Hillsto join the Scottsdale CVBatnocharge.If this partnershipdidnotexist,businesses inFountainHillswouldnotbeeligibletojoin. AOTTradeShow:Scottsdale CVBandAOTattend major tradeshows throughout theUnited States and will sell off an area in their booth where the Fountain Hills Tourism Council can distribute their materials. Additional Advertising:Additional advertising remains tobe decided andthisissueis scheduled foradetailed discussion atthenext Tourism Council meeting scheduled forJuly23,2003,8:30 a.m.,atthe Fountain Hills Chamber of Commerce.Most likely,the monies willbeusedfor magazine publication butthe marketing planneedstoremainflexible,aswewillbeusingthe funds depending uponthe tourism marketplace. Thetourismcouncilwill prepare a presentation andreportsforboththeFountainHillsTown CouncilandtheFort McDowell YavapaiNation documenting themidwayresultsandthefinal marketingplanincludingall expenditures anddetailingtheresults of the marketing program. 9196.004\FT MCD IGA -Prop.202 Funds,v4.doc i r\ 7-1-03-1 iyj