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HomeMy WebLinkAbout2015.1119.TCREM.Minutesz:\council packets\2015\r151217\151119m.docx Page 1 of 9 TOWN OF FOUNTAIN HILLS MINUTES OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL NOVEMBER 19, 2015 EXECUTIVE SESSION * CALL TO ORDER Mayor Kavanagh called the Executive Session to order at 5:17 p.m. in the Fountain Conference Room - 2nd Floor. AGENDA ITEM #1 - ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Present for roll call were the following members of the Town Council: Mayor Linda Kavanagh, Vice Mayor Dennis Brown, Councilmember Nick DePorter*, Councilmember Cecil Yates, Councilmember Cassie Hansen, Councilmember Alan Magazine and Councilmember Henry Leger. Town Manager Grady Miller, Town Attorney Andrew McGuire, Acting Town Clerk Nancy Walter, Development Services Manager Paul Mood and Senior Planner Bob Rodgers were also present. * Councilmember DePorter participated in the entire meeting through the use of telephonic equipment. PURSUANT TO (i) A.R.S. §38-431.03(A)(3), DISCUSSION OR CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY OR ATTORNEYS OF THE PUBLIC BODY AND A.R.S. §38-431.03(A)(4), DISCUSSION OR CONSULTATION WITH THE ATTORNEYS OF THE PUBLIC BODY IN ORDER TO CONSIDER ITS POSITION AND INSTRUCT ITS ATTORNEYS REGARDING THE PUBLIC BODY'S POSITION REGARDING CONTRACTS THAT ARE THE SUBJECT OF NEGOTIATIONS, IN PENDING OR CONTEMPLATED LITIGATION OR IN SETTLEMENT DISCUSSIONS CONDUCTED IN ORDER TO AVOID OR RESOLVE LITIGATION (SPECIFICALLY: (i) A SETTLEMENT OFFER ON A TAX ENFORCEMENT ACTION AND (ii) THE PARK PLACE DEVELOPMENT AGREEMENT Vice Mayor Brown MOVED to go into Executive Session at 5:18 p.m. and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0). AGENDA ITEM #2 - ADJOURNMENT. The Executive Session adjourned without objection at 6:24 p.m. REGULAR SESSION * CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Kavanagh called the meeting to order at 6:35 p.m. * INVOCATION - Pastor David Felton, The Fountains, A United Methodist Church * ROLL CALL - Present for roll call were the following members of the Town Council: Mayor Linda Kavanagh, Vice Mayor Dennis Brown, Councilmember Nick DePorter, Councilmember Cecil Yates, Councilmember Cassie Hansen, Councilmember Alan Magazine and Councilmember Henry Leger. Town Manager Grady Miller, Town Attorney Andrew McGuire and Acting Town Clerk Nancy Walter were also present. * MAYOR'S REPORT i) None. z:\council packets\2015\r151217\151119m.docx Page 2 of 9 * SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review recent events attended relating to Economic Development Mayor Kavanagh advised that they have some wonderful, new partners in Economic Development and Tourism -- the Salt River Maricopa Indian Community, their neighbors to the south. She said that as they know from a previous meeting, the Salt River Tribe gave Fountain Hills' tourism $25,000 and noted that she and Mr. Miller represented the Town at a luncheon given for all of the 202 recipients. She stated that it was an honor for Fountain Hills to be introduced there as the tribe's newest recipient and added that as part of their partnership, their Town tourism has added the Salt River recreational amenities to the Town's Official Visitor Guide for 2016, which is available in print and on line. She noted that they had their Executive Meeting at the League of Cities & Towns and reported that discussion centered around legislation that they will be proposing for the next session, especially the one pertaining to sober living/group homes. She advised that they are also watching the construction sales tax issue which, if changed, would be devastating for their Town. She commented that Senator John Kavanagh and Representative Ugenti -Rita have supported the Town in the past and pointed out that Senator Kavanagh was the lead who got the Town access to the Governor's office that stopped this when it was originally proposed. She further stated that Representative Jay Lawrence will also be adding his support for the Town in this session. ii) Presentation by the Fountain Hills Cultural and Civic Association Boardmember Jerry Caldwell relating to the history of the organization and its plans for the future. Fountain Hills Cultural and Civic Association (FHCCA) Boardmember Jerry Caldwell addressed the Council relative to this agenda item and noted that several other Boardmembers were also present in the audience and thanked them for their attendance. He indicated his intention to highlight a brief presentation on the history and purpose of the FHCCA and the work they do in and for the Town. His presentation included the following: * A photo of Fountain Park in 1971 * The Group's purpose * They are a Non-Profit 501(C)(3) Organization * Public Art * Community Chorus * In -Home Concerts * Community Band * Greening of Downtown * Vision Fountain Hills * Civic Affairs * Juried Art Show * Kindness Committee * Poinsettia Project * Defibrillator Project * Fountain Hills Cultural & Civic Association * Signing up for updates on events * Encouraging residents to join the Association Mr. Caldwell indicated his willingness to respond to any questions from the Council and the Mayor stated that the presentation was wonderful. In response to a request from Councilmember Yates to elaborate on the various methods utilized by the Public Art Committee to solicit art for the Town, former Mayor Jerry Miles addressed the Council. He stated that over the last 15 years they have acquired 150 pieces of public art and all but three pieces were paid for by private fu nds donated. He emphasized that they have an active committee and they actively look for pieces of art and when they find some then they actively pursue finding a donor(s). He added that they maintain a "Wish Book" that they show potential donors and one of the most delightful ones they had was a call from a gentleman who said he wanted to buy something in honor of his father-in-law who had died. He advised that he went out to see him and when he looked at the picture of the statue of President Ronald Reagan he said, "I like that" -- it happened that quickly. He added that right now they have a piece that was offered to them and they may or may not accept it. He provided additional information on this z:\council packets\2015\r151217\151119m.docx Page 3 of 9 topic and emphasized that on every piece they will find the name of the donor and the year it was acquired. He reported that over $2 million in private funds have been used to acquire the Town's wonderful collection of art. Mayor Kavanagh pointed out that Jackie and Jerry Miles started the whole idea of having art in this Town and starting a collection and were also the first donors. Councilmember Magazine thanked former Mayor Miles and the FHCCA and said that he thinks they are a phenomenal organization. He added that he is particularly pleased that the group serves as an umbrella and new projects and ideas come to the forefront. He further stated that this has been an absolutely fantastic asset for the community. Councilmember DePorter concurred with the previous remarks and said that every time he hears that the FHCCA is going to be involved in something he knows it is going to be solid. He thanked them for all of their hard work and contributions to the community. CALL TO THE PUBLIC None. CONSENT AGENDA AGENDA ITEM #1 - CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES FROM OCTOBER 15 AND NOVEMBER 5, 2015. AGENDA ITM #2 - CONSIDERATION FOR APPROVAL OF RESOLUTION 2015-55, ABANDONING WHATEVER RIGHT, TITLE OR INTEREST THE TOWN HAS IN THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED AT THE REAR PROPERTY LINE OF PLAT 603C, BLOCK 5, LOT 1 (15728 EAST CHOLLA DRIVE), AS RECORDED IN BOOK 161, PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA. EA2015-12 Councilmember Hansen MOVED to approve the Consent Agenda as listed and Councilmember Yates SECONDED the motion. A roll call vote was taken with the following results: Mayor Linda Kavanagh Aye Vice Mayor Brown Aye Councilmember Nick DePorter Aye Councilmember Cecil Yates Aye Councilmember Cassie Hansen Aye Councilmember Alan Magazine Aye Councilmember Henry Leger Aye The motion CARRIED UNANIMOUSLY (7-0). REGULAR AGENDA AGENDA ITEM #3 - CONSIDERATION OF REVISING THE MCDOWELL MOUNTAIN PRESERVE MASTER PLAN TO ADD THE EAST LOOP SONORAN TRAIL. Town Manager Grady Miller advised that before the Council is a request to add an East Loop Sonoran Trail to the McDowell Mountain Preserve Master Plan. He said that this was originally scheduled to come before the Council in August but was delayed due to some concerns that the Eagles Nest Homeowners Association raised having to do with questions regarding this particular loop on the trail. He added that they wanted to see if discussion on this could be delayed until the residents came back because a number of residents who live in Eagles Nest are seasonal residents and they wanted to make sure that they had adequate time to actually provide some input and feedback. He reported that a meeting was held on October 29th at the Community Center and approximately 25 residents were in attendanc e. He noted that Captain Dave LeTourneau was in attendance, representatives from the Maricopa County Sheriff's Office as z:\council packets\2015\r151217\151119m.docx Page 4 of 9 well as Deputy Mark Fisher and two members of the McDowell Mountain Preservation Commission, Bill Myers and Bill Craig in addition to himself and other Town staff. Mr. Miller commented on the fact that the meeting went very well in terms of input received and stated that there were a lot of concerns expressed about trespassing as well as the buffer and other issues. He said that staff listened to their concerns and he made a personal, professional commitment to the residents of Eagles Nest that the Town would be working very closely with the HOA there to try and resolve the issue that they are experiencing with unauthorized motorized vehicles in that area as well as trespassers. Community Services Director Mark Mayer addressed the Council and said he agreed with Mr. Miller's comments in that it was productive to hear the comments from those present. He noted that as a result staff came up with the following, which is included in the Staff Report: * Move the trail from the back of the property lines to 300 feet rather than the originally proposed 200 feet. * Provide barriers at the current jeep road points being used by vehicles for a ccess including off-road vehicles (ORVs). * Install signage in these areas notifying people that they are trespassing. * Place signs at key points along the trail near Eagles Nest that trespassing is illegal and punishable by law enforcement. * Build the proposed trail to a width of only two feet to discourage use by ORVs. Mr. Mayer advised that one of the tasks that the McDowell Mountain Preservation Commission was charged with when it was first formed was to develop a trail system within the Preserve and that is what brings them there this evening. (Copies of the entire presentation are available on line and in the office of the Town Clerk.) He indicated his intention to turn the meeting over to Bill Craig (McDowell Mountain Preservation Commission and Sonoran Conservancy) and Bill Myers (McDowell Mountain Preservation Commission) for some comments. Mr. Craig addressed the Council and stated that he is present to ask that the Council approve the request to revise the Master Plan for the Preserve to add the East Loop Sonoran Trail. He referred to the map of the Preserve displayed in the Council Chambers and explained where the future trailhead will be located and discussed surrounding areas including the Golden Eagle Trailhead. He explained that people will have access to all of the trails and displayed a map of the trail that was approved by both the Fountain Hills Conservancy and the McDowell Mountain Preservation Commission. He pointed out the 300-foot buffer that is part of the proposed trail (up from 200 feet after meeting with the residents) and the optional loop coming down the new trail (the first loop would be approximately 3 -miles long from the proposed trailhead). He also discussed the second loop that would be approximately four and a half miles long and, going all the way to the end that meets with McDowell Mountain Park and back would be a six -mile trail. He informed the Council that since receiving the approvals, he has met with Mr. Jeremy Hall, the President of MCO, and made him aware of the proposal and its proximity to Eagles Nest. He stated that at his request they subsequently met with the residents and the five points listed above were worked out. He noted that these considerations have been put together with the help of Town Manager Grady Miller and Community Services Director Mark Mayer and the information has been sent to the residents of Eagles Nest. He advised that they strongly believe that when the trailhead is completed in 2017, that with this stacked looped trail and the previously mentioned considerations all three of these things will virtually eliminate cutting through from the trail system to private land. He commented on his extensive and ongoing trail-building experience and knowledge and pointed out that looped and stacked trails are the most sought after type of trails (he referred to an email he received from Scott Hamilton the Trail Coordinator from Scottsdale and mentioned a couple of comments contained in that communication that supported this statement). Mr. Craig noted that one of the stated charges in the formation of the McDowell Mountain Preservation Commission, as Mr. Mayer mentioned, was to build trails in the Preserve and as such "they" (users of the trail, people who maintain the trail and everyone involved in the trail) request that the Council approve the proposal for the East Loop Sonoran Trail. Mr. Bill Myers, Chairman of the McDowell Mountain Preservation Commission, addressed the Council and said that before he presents his brief comments, he would like to ask Mr. Rand Hubbell to come forward and explained that Mr. Hubbell is the Supervisor of the Regional Park north of the Town (21,000 acres with about 50 miles of trails). He z:\council packets\2015\r151217\151119m.docx Page 5 of 9 noted that he asked Mr. Hubbell to provide a few comments on loo p trails and what his estimation is on the proposed East Loop Sonoran Trail. Mr. Hubbell addressed the Council and commented that the amendment to the Trail Plan was shown to him several months ago and when he saw it he immediately wanted to endorse it. He said that it creates stacked loops, as previously stated, and advised that he has spent 13 years in the McDowell Mountain Regional Park trying to create stacked looped on the trail system. He added that this is just a wonderful thing for hikers and wha t he thinks all land managers are trained to create. He stated that he is strongly i n support of the proposal that is before the Council this evening and urged them to approve it. He informed the Council that Scottsdale also had a subdivision where residents expressed similar concerns about a trail that went in there and reported that none of the concerns were realized, no problems occurred and the project was a wonderful success. In response to a question from Mayor Kavanagh, Mr. Hubbell said that the trail is just for hiking and running and is two feet wide and no motorized vehicles or horses will be allowed to utilize it. Mr. Hubbell expressed his appreciation to a number of individuals who were and are involved in this project and estimated that the trail will be an increase in value for the Preserve and that in turn will increase the value of the Town. He added that it will actually decrease the amount of trespassing that might be occurring now and it is a win -win situation all the way around. He provided additional details about the trail and noted that it will be open from sunrise to dusk and added that a lot of the credit should go to Bill Craig who was the driving force behind getting this as far as it has gotten. He encouraged the Council to approve the proposal and get on with the "blood, sweat and tears" of building the trail. He also thanked the Conservancy group because they are the ones who actually make the trails happen. Vice Mayor Brown asked how long it will take to construct the trail and was advised that Mr. Craig is estimating that it can be done by 2017. The Vice Mayor also questioned what the anticipated start date will be if it is approved and the answer was December 2015......as soon as possible. Mr. Craig stated that they are hoping that if it is approved, they can get it done in conjunction with or very near the completion of the trailhead in 2017. Mr. Hubbell noted that some coordination with MCO will also have to take place. Councilmember Yates thanked everyone for a tremendous job and asked how he would rate this trail -- beginner, intermediate or expert and was advised that it will be rated intermediate (less elevation change than the Sonoran Trail). Acting Town Clerk Nancy Walter advised that some speaker cards had been submitted. Mr. Norman Thorpe, a seasonal resident of the Town, addressed the Council and spoke in favor of development of the proposal. He noted that most of the comments that he had wanted to share have already been presented but stated that trails are an important asset for the Town, just like the Fountain, Fountain Park and the golf courses. He pointed out that those amenities attract visitors to the Town and generate business for the restaurants, businesses and retail shops. He expressed the opinion that the trails will make Fountain Hills a more desirable place to live and will enhance property values and bring visitors and mostly likely more residents to the Town. Mr. Eugene Milcolajecyk, a resident of the Town, addressed the Council and sa id he has participated in the trail program. He urged the Council to approve the proposal and said the concerns of the residents of Eagles Nest should be resolved as a result of the steps that will be taken to address them. Mr. Rand Hubbell declined the opportunity to speak again. The Mayor thanked all of the speakers for their comments. Councilmember Leger MOVED to approve the revised McDowell Mountain Preserve Master Plan to add the East Loop Sonoran Trail on the recommendation of the McDowell Mountain Preservation Commission, including the five conditions that are outlined in the Staff Report and Councilmember Magazine SECONDED the motion. z:\council packets\2015\r151217\151119m.docx Page 6 of 9 Mayor Kavanagh advised that she has also received some letters on this, including one from a neighbor who lives there, and they are in favor of the proposal. She added that they also received a lot of telephone calls from ne ighbors in support of moving forward with the trail. Councilmember Hansen pointed out that in one of the five stipulations it talks about the placement of the signs along the trail and on the map it shows the trail in some places coming fairly close to th e buffer. She asked if those are the areas where there might be some signage and said that she is sure some of the topography would preclude cut through traffic as well but she was wondering about the ones where the trail comes closest to the buffer. Mr. Mayer responded that he believes part of the concern was when they got to some of those places where the trail would turn, edge close and move close to the buffer -- that those would be the appropriate places to put some signs. Councilmember Hansen also questioned whether Mr. Mayer received any feedback from the neighbors in response to the letter that he sent out and he replied none. The motion CARRIED UNANIMOUSLY (7-0). AGENDA ITEM #4 - CONSIDERATION OF A FINAL REPLAT AT 16750, 16800 AND 16820 E. PAUL NORDIN PARKWAY AND AT 16845 E. AVENUE OF THE FOUNTAINS (PLAT 208, BLOCK 7, LOTS 1, 2 3). CASE #S2015-08. THIS ITEM WAS TABLED AT THE 11/5/15 COUNCIL MEETING. Town Manager Grady Miller advised that this item is a request for approval of the final replat for what are commonly known as Lots 1, 2 and 3, Plat 208, Block 7. He said that this is known as the Morningstar Project which is under construction to the east of the Town Hall complex. He stated that the applicant has requested this as a result of the need to join these lots together because the project, the construction of the building, actually in some cases is over lapping onto multiple lots. He added that this item needs to be approved by the Council prior to the Town being able to issue a building permit. He explained that right now the developer of Morningstar has an at risk grading permit, which has very limited types of activities that are allowed so in order for this project to move forward it requires approval of this final replat. He further stated that in addition to this, the developer has also obtained from an adjacent property owner an easement agreement because this project also has some other uses that will be on the next property, roughly a 40 by 1,000-foot section. He informed the Council that staff recommends approval of this and noted that Wade Felkins, the Chief Architect and Project Manager of this project, is present in the audience should the Council have any questions that they would like to pose to him. He also indicated his willingness to respond to questions from the Council. There were no questions or comments from the Council. Councilmember Yates MOVED to approve the Final Replat at 16750, 16800 and 16820 E. Paul Nordin Parkway and at 16845 E. Avenue of the Fountains (Plat 208, Block 7, Lots 1, 2 and 3 as presented) and Councilmember Hansen SECONDED the motion. There were no citizens wishing to speak on this agenda item. The motion CARRIED UNANIMOUSLY (7-0). AGENDA ITEM #5 - CONSIDERATION OF RESOLUTION 2015-56, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "THE 2012-2014 AMENDMENTS TO THE TAX CODE OF THE TOWN OF FOUNTAIN HILLS." Mayor Kavanagh advised that there will be one Staff Report for Agenda Items #5 and #6 but two separate motions are required. Town Manager Grady Miller stated that there are quite a large number of requests in the Council's packets to approve the 2012-2014 Amendments to the Tax Code of the Town of Fountain Hills and said that Finance Director Craig Rudolphy will provide a brief synopsis of what is before the Council. z:\council packets\2015\r151217\151119m.docx Page 7 of 9 Mr. Rudolphy addressed the Council and reported that the Town last updated its Tax Code in 2011 and since that time there have been several meetings of the Municipal Tax Code Commission that has adopted many amendments and approved them and they have all been incorporated into the Model City Tax Code so it is time for the Town to update its current policy to incorporate all of those new amendments. He informed the Council that their packets contain the amendments (45 pages long) as well as a three-page summary. He indicated his willingness to respond to any questions from the Council. Councilmember Yates thanked Mr. Rudolphy for the summary and stated that it was very helpful. There were no citizens wishing to speak on this agenda item. Councilmember DePorter MOVED to approve Resolution 2015-56 and adopt Ordinance 15-11 and Councilmember Hansen SECONDED the motion, which CARRIED UNANIMOUSLY (7-0). AGENDA ITEM #6 - CONSIDERATION OF ORDINANCE 15-11, RELATING TO THE TRANSACTION PRIVILEGE TAX; ADOPTING THE 2012-2014 AMENDMENTS TO THE TAX CODE OF THE TOWN OF FOUNTAIN HILLS" BY REFERENCE; ESTABLISHING EFFECTIVE DATES; PROVIDING FOR SEVERABILITY AND PROVIDING PENALTIES FOR VIOLATIONS. Town Attorney Andrew McGuire advised that Councilmember DePorter's motion included both -- the Resolution and the Ordinance -- and expressed the opinion that since the motion covers both he believes it will be sufficient and there is no need to make another motion. For the motion on this see Agenda Item #5 above. AGENDA ITEM #7 - COUNCIL DISCUSSION/DIRECTION TO THE TOWN MANAGER Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council. i) None. AGENDA ITEM #8 - SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES BY THE MAYOR, INDIVIDUAL COUNCILMEMBERS AND THE TOWN MANAGER. Councilmember DePorter advised that this evening he was fortunate to attend the Carl Hayden Youth Center and said that Senator John Kavanagh and Representative Lawrence were also in attendance. He pointed out that the Center serves youths in the south Phoenix area for after school activities and gets them involved in a variety of positive activities. He added that he also participated in the Job Shadow Program with Arizona State University and two Political Science students were present this evening at the meeting. He said that they were tasked with attending a Council meeting and drove over here from the west campus in Glendale. He thanked the Town, the Mayor and Town Manager for participating in the Job Shadow Program. Councilmember DePorter further stated that he, the Mayor and Councilmember Magazine attended the Public Policy meeting and stated that they talked a lot about T he Fair and new issues that will arrive with new development on The Avenue and parking. The Mayor added that generally they discussed ideas on improvements for The Fair the next time around and Superintendent Sweeney from the Fountain Hills School District was there. Councilmember DePorter advised that the Superintendent responded to questions and provided an update on what the School District is doing to really change how they are operating and efforts they are expending to increase enrollment and encourage families to move into the community. Councilmember Magazine reported that the number of children that are leaving Fountain Hills to attend out of Town schools is very minimal, in the single digits, and stressed the importance of getting the word out on this because there z:\council packets\2015\r151217\151119m.docx Page 8 of 9 is a rumor going around that huge numbers of parents are bringing their kids to Scottsdale and other communities to go to school and that simply is not true. Councilmember DePorter noted that Dr. Sweeney pointed out that they have about 165 - 170 seniors who will graduate this year and they look at the pipeline, where they are starting, and they have 75 kindergartners starting so it shows where they are going and the trajectory should they not make those adjustments. Councilmember Yates thanked Nancy Walter for serving as Acting Town Clerk this evening and said she did a wonderful job. Mayor Kavanagh stated that she and her husband, Senator John Kavanagh, had the pleasure of touring Gabriel's Angels, an incredible organization and quoted the following from their Mission Statement -- "Our mission is to deliver healing pet therapy to at-risk children, nurturing their emotional development and enhancing the quality of their lives forever." She stated that she would like to introduce this organization to Fountain Hills' dog owners since volunteers for this program are always needed. She advised that she has already c ontacted the new WAG Magazine and their own ADOG and said that if people would like to learn more about Gabriel's Angels they should take a look at their Facebook page or go on line at gabrielsangels.org. She added that she and Senator Kavanagh also sto pped in to greet the players and sponsors of the CopperWynd Women's Professional Challenge tennis tournament. She reported that players from as far away as Serbia got a beautiful look at Fountain Hills and they had the Town logo on a banner on each of the tennis courts and they were streamed all over the world. She thanked Rachael Goodwin and her team for the outstanding job they did to help the Town be a part of this event. The Mayor further stated that the Mayor's Youth Council Retreat was held last weekend at the Community Center and there were 14 students who participated in the many activities led by Heather Ware. She said that they had a great time and noted that sleeping on the floor is a little difficult for both her and Ms. Ware but it is worth it to get up in the morning and have breakfast with the students at their wrap up meeting. She stated that the Retreat brings all of their students closer together in friendship and helps them plan for the upcoming year. She announced that their next event will be the helping out at the Turkey Trot. In closing, the Mayor advised that the Chamber Fair was this past weekend and thanked the tourism team and volunteers for having a Town table all weekend. She noted that with over 100,000 visitors, what better way was there to reach out with information about their Town and they were still there manning the table through the Sunday afternoon rain. Town Manager Grady Miller said that he wanted to share a little bit of good news and commented that back in June the Council approved the staff submitting a grant application to the Arizona Sports & Tourism Authority. He reported that they recently learned that the Town was approved for $211,000 to help them with refurbishing tennis courts. He noted that the Town's portion of that is $105,000 and the other good news about it is that the $105,000 is going to be coming from savings from the Fountain Park Phase 6 project. He added that they have approximately a year to get this completed and they are very excited about it. He stated that having talked to staff he doesn't believe that the Town has ever received a grant from the Arizona Sports & Tourism Authority; a lot of larger communities typically receive awards in this amount. He said kudos to the Town and the staff for putting together a great application. He added that he thought they were going to be able to do six or eight courts and that is a very costly thing to do. AGENDA ITEM #9 - ADJOURNMENT Vice Mayor Brown MOVED to adjourn the meeting and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0). The meeting adjourned at 7:36 p.m. z:\council packets\2015\r151217\151119m.docx Page 9 of 9 TOWN OF FOUNTAIN HILLS By _______________________________ Linda M. Kavanagh, Mayor ATTEST AND PREPARED BY: ___________________________ Nancy Walter, Acting Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Executive Session, held in the Fountain Conference Room - 2nd Floor and Regular Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 19th day of November, 2015. I further certify that the meeting was duly called and that a quorum was present. DATED this 17th day of December, 2015. _____________________________ Nancy Walter, Acting Town Clerk