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HomeMy WebLinkAbout2017.0105.TCRM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL JANUARY 5, 2017 REGULAR SESSION CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Kavanagh called the meeting to order at 6:30 p.m. in the Fountain Hills Town Council Chambers. INVOCATION — Julie Orwin, President/Spiritual Leader, Congregation Beth Hagivot ROLL CALL - Present for roll call were the following members of the Town Council: Mayor Linda Kavanagh, Vice Mayor Nick DePorter, Councilmember Alan Magazine, Councilmember Cecil Yates, Councilmember Dennis Brown attended by phone, Councilmember Art Tolis, Councilmember Henry Leger. Town Manager Grady E. Miller, Town Attorney Andrew McGuire and Town Clerk Bevelyn Bender were also present. * MAYOR'S REPORT i) THE MAYOR WILL READ A PROCLAMATION DECLARING JANUARY 2017 AS NATIONAL MENTORING MONTH IN THE TOWN OF FOUNTAIN HILLS. Mayor Kavanagh read the proclamation (available on line or in the office of the Town Clerk) declaring January 2017 as National Mentoring Month in Fountain Hills. Mayor Kavanagh acknowledged those volunteer mentors in the audience and thanked them for their service to the youth in Fountain Hills. * SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) THE MAYOR AND/OR COUNCIL MAY REVIEW RECENT EVENTS ATTENDED RELATING TO ECONOMIC DEVELOPMENT. No reports were given. ii) RECOGNITION OF RETIRING COMMUNITY SERVICES ADVISORY COMMISSIONER GREG WOO. Mayor Kavanagh acknowledged Mr. Woo's dedicated service to the Town and thanked him for his voluntary service on the Community Services Advisory Commission. Mr. Woo was unable to attend the Council meeting and the Mayor indicated that his certificate would be sent to him recognizing his service. iii) PRESENTATION ON THE COUNCIL/MANAGER FORM OF GOVERNMENT AND OVERVIEW OF THE UPCOMING 2017 LEGISLATIVE SESSION BY LEAGUE OF CITIES AND TOWNS EXECUTIVE DIRECTOR KEN STROBECK AND DEPUTY DIRECTOR TOM BELSHE. Mayor Kavanagh introduced Ken Strobeck who reviewed information contained in a PowerPoint presentation involving the structure of Arizona government as it related to municipal government and provided a preview of the upcoming Legislature session. Deputy Director Tom Belshe was also available for any additional input on the presentation. Mr. Strobeck stated that Arizona was a Council Manager State and local government's constitutional authority came from the Original 1912 governing state constitution status creating Arizona Cities and Towns within the Constitution. Mr. Strobeck pointed out that Arizona was the sixth largest geographic state in the country with only 91 Cities and Towns covering 114,000 square miles of land with a category of the second most urbanized state in the United States and crowding 80% of the state's population on 18% of privately owned land in the total of Cities and Towns along with wide open spaces held under the Government, Defense Department, Bureau of Land Management, z:\council packets\2017\r170119\170105m.docx Page 1 of 8 State Lands or Tribal lands holding the vast majority of land in Arizona with one-half of the Cities and Towns with a population of under 10,000. Mr. Strobeck discussed other types of local governments such as a Fire Districts, school districts and others voted on by the citizens to address only that specialized need. He also explained the difference between a City and a Town stating that a City being originally incorporated under current statutes and could adopt a charter. Mr. Strobeck added that both Cities and Towns were both held to the State's Constitution and Statutes as passed by the State Legislature and must abide by any newly created bills. Mr. Strobeck pointed out that Councilmembers work together on the Town Council in a professional manner and not individually with their decisions made in an open government setting. Mr. Strobeck reported that Arizona municipalities worked under the Council/Manager Form of Government and all followed ethical standards. Mr. Strobeck acknowledged the 91 Cities' and Towns' Councilmembers who volunteered their time and were dedicated to their communities. He also mentioned that Arizona was one of the first states to acknowledge a woman's right to vote. Mr. Strobeck explained the Town Manager's role was not to make policy, but execute the policy of the Council and pointed out that Council did not get involved with Town Staff's daily workings, but communicated through their manager who follows the ICMA Code of Ethics. Mr. Strobeck stated there were 24 new freshman in the Legislation out of a 91 member body along with a new Senate President, and new Speaker of the House. Mr. Strobeck reported that League Staff were meeting with Legislatures and Governor Ducey to discuss priorities such as the repeal of Senate Bill 1487, which had overreached and was completely unnecessary since there was already a process in place by using the Courts. He added that Government Ducey agreed there was room for reform and the Supreme Court would make its decision on January 10t` to hear the case or not. Mr. Strobeck said that one of Governor Ducey's stated priorities was Economic Development and the Governor noted that it could be improved through a business friendly environment; the League also expressed their concerns to Governor Ducey about the PSPRS rate and the 70% shortfall that would be felt by the Arizona Cities and Towns and the League had suggested a tier pooling as the better alternative. Mr. Strobeck mentioned a Task Force was working with Governor Ducey to reform the construction sales tax issue through the point of sales, which would help the State, Cities and Towns. Councilmember Magazine stated that he was the National Policy Director for ICMA in Washington years ago and at that time the priority was for all Cities and Towns to adopt a National Council/Manager form of Government and he questioned if this was now used in every state. Mr. Strobeck said no and explained that not all states have adopted this type of governing with mostly western states, mid -southern states and newer states on board. Councilmember Magazine asked about the Tucson gun court case issue and if there were other cases; Mr. Strobeck answered that Snowflake had filed a case for a marijuana ordinance, but it was dropped and never went to court. Councilmember Magazine asked about the PSPRS issue and the 70% affecting Arizona Cities and Towns. Mr. Strobeck explained that this involved $6.2 billion unfunded liability for tiers one and two due to 70% of the employees being City and Town employees. Councilmember Magazine asked if the $6.2 billion was a payback and Mr. Strobeck answered that the unfunded amount had been increasing due to board issues and amounts given out where it was unnecessary and was undermanaged as a single system with earnings projected incorrectly. He added that the League supported the creation of the third tier to consolidate tiers one and two tiers for a better managed new system and to pay off the debt. Councilmember Leger thanked Mr. Strobeck for his presentation and asked what was the task force's primary goal regarding construction tax revenue. Mr. Strobeck answered that the goal was to simplify the process with the help of the Department of Revenue. As of January 2017, the Department of Revenue was mandated to collect all funds and determine when a contractor paid retail or was required to file for a license to submit returns. He also supported going back to the previous process of applying a percentage of cost, minus labor costs and then applying local and state rate for remittance. Councilmember Brown expressed his frustration as a contractor with the tax system, noting it had been almost impossible to comprehend. He stated that the previous system was a much better process. Mr. Strobeck said the League understood and have stated their goal is to go back to a simplified process. Councilmember Brown added that one of the issues within the process was the small repairs on a larger remodeling job and then offered his assistance to attend meetings to discuss their goal to reform the process. Mayor Kavanagh thanked Mr. Strobeck and Mr. Belshe for their time and presentation. She acknowledged the great work the League had accomplished for all Arizona Cities and Towns. z:\council packets\2017\rl70119\170105m.docx Page 2 of 8 CALL TO THE PUBLIC Mayor Kavanagh asked if there were any requests to speak and Town Clerk Bender answered there were no requests received. CONSENT AGENDA AGENDA ITEM #1 - CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES FROM DECEMBER 15, 2016. AGENDA ITEM #2 - CONSIDERATION OF APPROVNG A SPECIAL EVENT LIQUOR LICENSE APPLICATION SUBMITTED BY THE FOUNTAIN HILLS REPUBLICAN CLUB (TAIT ELKIE), FOR A FUNDRAISING DINNER TO BE HELD IN THE GRAND BALLROOM OF THE FOUNTAIN HILLS COMMUNITY CENTER, 13001 N. LA MONTANA DRIVE, FOUNTAIN HILLS, AZ, FROM 5:00 PM TO 9:00 PM FRIDAY, JANUARY 13, 2017. AGENDA ITEM #3 - CONSIDERATION OF APPROVING A SPECIAL EVENT LIQUOR LICENSE APPLICATION SUBMITTED BY THE FOUNTAIN HILLS THEATER (PATRICIA TORRILHON), FOR THE BROADWAY IN THE HILLS EVENT, TO BE HELD IN THE GRAND BALLROOM OF THE FOUNTAIN HILLS COMMUNITY CENTER 13001 N. LA MONTANA DRIVE FOUNTAIN HILLS AZ FROM 5:00 PM TO 10:00 PM ON SUNDAY, MARCH 5, 2017. AGENDA ITEM #4 — CONSIDERATION OF APPROVING A SPECIAL EVENT LIQUOR LICENSE APPLICATION SUBMITTED BY THE ALS ASSOCIATION -ARIZONA CHAPTER (FRANKLIN ANISSA), FOR THE WISCONSIN DAYS EVENT, TO BE HELD IN THE GRAND BALLROOM, PATIO, AND LOBBY OF THE FOUNTAIN HILLS COMMUNITY CENTER, 13001 N. LA MONTANA DRIVE, FOUNTAIN HILLS, AZ, FROM 10:00 AM TO 6:00 PM ON SATURDAY, MARCH 4, 2017. AGENDA ITEM #5 — CONSIDERATION OF APPROVING A FAIRXESTIVAL LIQUOR LICENSE APPLICATION FOR JAVELINA LEAP ESTATE VINEYARDS (RODNEY SNAPP), TO BE LOCATED ALONG THE AVENUE OF THE FOUNTAINS, IN CONJUNCTION WITH THE FOUNTAIN HILLS SCULPTURE AND WINE AFFAIR, FROM 10:00 AM TO 6:00 PM DAILY, FROM FRIDAY, JANUARY 13, 17, THROUGH SUNDAY, JANUARY 15, 2017. AGENDA ITEM #6 — CONSIDERATION OF APPROVING A FAIR/FESTIVAL LIQUOR LICENSE APPLICATION FOR JAVELINA LEAP ESTATE VINEYARDS (RODNEY SNAPP), TO BE LOCATED ALONG THE AVENUE OF THE FOUNTAINS, IN CONJUNCTION WITH THE FOUNTAIN HILLS FINE ARTS AND WINE AFFAIR, FROM 10:00 AM TO 5:00 PM DAILY, FROM FRIDAY, MARCH 24, 2017, THROUGH SUNDAY, MARCH 26, 2017. AGENDA ITEM #7 — CONSIDERATION OF APPROVING A FAIR/FESTIVAL LIQUOR LICENSE APPLCATION FOR DESERT DIAMOND DISTILLERY (JOHN PATT), TO BE LOCATED ALONG THE AVENUE OF THE FOUNTAINS, IN CONJUNCITON WITH THE FOUNTAIN HILLS FINE ART AND WINE AFFAIR, FROM 10:00 AM TO 5:00 PM DAILY, FROM FRIDAY, JANUARY 13, 2017, THROUGH SUNDAY, JANUARY 15, 2017. AGENDA ITEM #8 — CONSIDERATION OF APPROVING A FAIR/FESTIVAL LIQUOR LICENSE APPLICATION FOR DESERT DIAMOND DISTILLERY (JOHN PATT) TO BE LOCATED ALONG THE AVENUE OF THE FOUNTAINS, IN CONUNCTION WITH THE FOUNTAIN HILLS FINE ART AND WINE AFFAIR, FROM 10:00 AM TO 5:00 PM DAILY, FROM FRIDAY, MARCH 24, 2017, THROUGH SUNDAY, MARCH 26, 2017. AGENDA ITEM #9 — CONSIDERATION OF APPROVING A FAIR/FESTIVAL LIQUOR LICENSE APPLICATION FOR GRAND CANYON WINERY, INC. (CHARLES MARTINET) TO BE LOCATED ALONG THE AVENUE OF THE FOUNTAINS, IN CONJUNCTION WITH THE FOUNTAIN HILLS z:\council packets\2017\r170119\170105m.docx Page 3 of 8 SCULPTURE AND WINE FESTIVAL, FROM 10:00 AM TO 5:00 PM DAILY, FROM FRIDAY, JANUARY 13, 2017, THROUGH SUNDAY, JANUARY 15, 2017. AGENDA ITEM #10 — CONSIDERATION OF ACCEPTING A SCULPTURE TITLED BLOWING IN THE WIND, FOR DISPLAY IN FOUNTAIN PARK. Mayor Kavanagh requested a motion on the consent agenda items as written. Councilmember Leger MOVED to approve the Consent Agenda as listed and Councilmember Yates SECONDED the motion. A roll call vote was taken with the following results: Vice Mayor DePorter Aye Councilmember Magazine Aye Councilmember Leger Aye Councilmember Tolis Aye Councilmember Yates Aye Councilmember Brown Aye Mayor Kavanagh Aye The motion CARRIED UNANIMOUSLY (7-0). REGULAR AGENDA AGENDA ITEM #11 — CONSIDERATION OF APPOINTING FIVE (5) CITIZENS TO SERVE ON THE COMMUNITY SERVICES ADVISORY COMMISSION. EACH SERVING A TWO-YEAR TERM. BEGINNING ON JANUARY 1, 2017, AND ENDING ON DECEMBER 31, 2018. Mayor Kavanagh asked for Council discussion and there was none. Mayor Kavanagh MOVED to appoint Patt Canning, Jerry Gorrell, Jim Judge, Natalie Varela and Kathleen Haynes to serve on the Community Services Advisory Commission each for a 2 -year term beginning on January 1, 2017 and ending on December 31, 2018 and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0). Mayor Kavanagh thanked all the Commissioner's appointed and acknowledged Ms. Haynes who was in attendance and all her volunteer work for the Town in addition to this Commission. AGENDA ITEM #12 — CONSIDERATION OF NAMING THE SCULPTURE GARDEN THE JERRY MILES SCULPTURE GARDEN. Town Manager Miller stated that former Mayor Miles has made huge contributions to Fountain Hills especially in the area of the arts, which were located in various areas in Town and by creating a public arts program through private donations, loans of art work from the artist, all without tax payers funding to acquire the art pieces. Mr. Miller introduced Community Services Director Mark Mayer who would continue the presentation. Mr. Mayer expressed that Mayor Miles was being recognized for his decades of public art efforts in the community; before there was an established Public Art Committee it was noted that he was instrumental putting into place in the 1% Public Art funding mechanism. Mr. Mayer said that dedicating the sculpture garden to Mayor Miles would help recognize him for all his efforts. Director Mayer used a PowerPoint presentation to refer to the proposed monument location, plaque and the dedication wording (available on-line and in the office of the Town Clerk). Mayor Kavanagh read a statement acknowledging her experiences of working with Mayor Miles over the years and his contributions while serving with him on the Arts Committee during the time that he was spearheading the Town's art collection with ideas and a plan along with funding and donating the first two art pieces within his vision. Former Mayor Miles also contributed financially too many other museum quality art sculptures, making them possible for the z:Acouncil packets\2017\r170119\170105m.docx Page 4 of 8 collection that was known worldwide. The Mayor Kavanagh added that in the beginning, Mayor Miles saw an area of land not utilized and had then created a plan that met his approval, which was to achieve a quiet and enjoyable area for citizens and visitors to experience. Mayor Miles also focused on a place for students to learn about art from the whimsical art pieces added to the area. Mayor Kavanagh said if not for Mayor Miles the area requested to be dedicated to him would not have been developed. Mayor Kavanagh acknowledged all aspects of his accomplishments setting Fountain Hills above all other Cities and Town and noted Mayor Kavanagh was thrilled to name the sculpture garden the "Jerry Miles Sculpture Garden". There was no Council discussion. Mayor Kavanagh MOVED to approve the naming of the sculpture garden the Jerry Miles Sculpture Garden and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0). Former Mayor Miles and his wife Jackie were in attendance; Mayor Miles expressed his appreciation and vowed to continue his work. Mayor Kavanagh announced that there would be a dedication ceremony in the future. AGENDA ITEM #13 — CONSIDERATION OF THE DESIGN CONCEPT PLAN FOR THE FIRE STATION #2 RELOCATION PROJECT. Town Manager Miller stated that on December 15, 2016, Fire Chief Ott and the Hunt Caraway team presented to Council the proposed concept plans for Fire Station #2, and at that time, Councilmember Brown had questions on the design of the station. Mr. Miller noted that at the direction of Council, staff, Chief Ott and Hunt Caraway met with Councilmember Brown on December 19, 2016 to discuss his concerns. Mr. Miller introduced Fire Chief Ott who gave a brief update on the outcome of the meeting. Mr. Miller noted Council had also received a memo from Councilmember Brown acknowledging that his concerns had been answered and giving his support. Fire Chief Ott stated that after the group met everyone agreed that the site was being utilized to its potential and they agreed with Councilmember Brown's request to use sustainable and efficient materials on the project. Chief Ott stated that the Fire Station's 60% plan submittal from Hunt Caraway would be submitted next week and would also be submitted to Councilmember Brown for his review and comments. It was noted that Jonathan Schmitt from Hunt Caraway was available to answer Council's questions. Chief Ott expressed his recommendation for Concept #4. Councilmember Brown thanked Chief Ott for his presentation and mentioned a fifth concern had been brought up by a concerned citizen, which was the turning radius onto Fountain Hills Boulevard heading south. He pointed out that also had been addressed (page C-2 of 5 in the Montgomery Engineering's drawings). Councilmember Brown thanked Jerry Butler for his insight for bringing this matter forward. Councilmember Brown expressed that he had fully vetted this plan and that everyone involved in their meeting had been helpful answered all of his questions; he believed this was a great project. Councilmember Brown brought up one more recommendation regarding the building cosmetics. He indicated he had studied the plans carefully and that on Concept #1 he liked the hip roof design on the two story element back building and the front gable; on Concept #4, he indicated that he liked not having the exposed gables on the bunk house with the support of the overhang being more or less cantilevered beams with the heavy truss figure on the front above the apparatus doors, which he felt gave a heavy statement of balance to the building. Councilmember Brown MOVED to move the concept plan forward with the recommendations of a hip roof in the back of the buildings as in Concept Plan #1 and using Concept Plan #4 for the front building and Councilmember Yates SECONDED the motion. Councilmember Yates asked Councilmember Brown why he preferred the hip -roof and questioned the cost of maintenance. Councilmember Brown answered he had previously questioned why it was proposed to have a two story element on a single story building on the back building and the answer was if there was a single story building sitting in the back of the heavy tall building for the apparatus, the balance did not work, and the building would look like it was not well thought out. Councilmember Brown added that since they had two separate buildings he liked the mixing the hip roof with the gables with two separate elements, and two separate buildings balancing the features for the buildings. He pointed out that on Concept #2 they actually had that very concept but they had taken off the heavy gable on the front apparatus structure but they had left the exposed truss situation on the bunk rooms; after studying the plans he expressed the opinion that having that exposed heavy truss exposure on the front above the doors is a well z:Acouncil packets\2017\r170119\170105m.docx Page 5 of 8 balanced feature for the building. Councilmember Yates questioned what future maintenance costs might be. He also expressed support for Concept #4 but without the glass doors because of the heat, and wood due to maintenance costs, unless there were some really cool materials being proposed to address maintenance concerns. Councilmember Brown stated that his main concern in this meeting with the architects and staff had been for controlling on-going maintenance costs and the issue was addressed by the group. He was assured that a fiberglass product was available that had already been used previously for a different fire station project almost 20 years ago that he was told still looked like new. Councilmember Brown stated he was convinced that the proposed fiberglass product would work on this project. Councilmember Magazine stated that Jerry Butler had contacted him and discussed the turning lane issue; he asked if changes were made or was it to remain the same. Chief Ott pointed to the preliminary site plan contained in the PowerPoint that was on display (available on-line or in the office of the Town Clerk) showing the turning radius, as was proposed. Councilmember Brown responded that on the Montgomery Engineering's building drawings it actually shows the radius of coming out this building. Chief Ott pointed to the outline of the turning radius depicted on the slide noting that the width was sufficient, that it was not designed for two-way traffic, and the median had been cut back with additional asphalt added so the truck could make the turn; he commented that the newer fire engines could make tighter turn without issues. Councilmember Leger asked Chief Ott if he was in agreement with the recommendations Councilmember Brown proposed and Chief Ott answered the style, blended colors and hip roof were all acceptable. Councilmember Leger echoed Councilmember Brown's concern for on-going maintenance and supported the fiberglass product proposed since it looked like wood; otherwise maintenance would be an issue. Chief Ott agreed and expressed the fiberglass would last for years. Councilmember Leger asked for clarification regarding traffic mitigation for the blind corner coming down Fountain Hills Boulevard; how would it be addressed. Chief Ott answered that in the plan there would be solar driven wireless radio remote traffic sensors in place flashing a warning in both directions instead of a signal. Mayor Kavanagh thanked Councilmember Brown for his input, for using his expertise in construction, and especially for volunteering his time. Councilmember Brown stated it was his pleasure. Mayor Kavanagh asked if there were any speaker cards and Town Clerk Bender answered none had been received. Mayor Kavanagh requested a vote on the motion. The motion CARRIED UNANIMOUSLY (7-0). AGENDA ITEM #14 — CONSIDERATION OF THE CodeRED® NEXT SERVICE AGREEMENT WITH EMERGENCY COMMUNICATIONS NETWORK LLC, FOR A COMMUNITY EMERGENCY NOTIFICATION SYSTEM, IN THE AMOUNT OF $12,757.81. Town Manager Miller stated a number of cities and towns over the last few years had implemented this type of system and he expressed this system would have been valuable during the recent shooter incident Fountain Hills on the Beeline Highway as notification could have been used to reach out to the residents to avoid the area and stay in-doors. Mr. Miller added that this system ("Code Red") provided notification via voice mail, email, text and/or social media networks. He confirmed that Town Staff would be involved in the notification decisions with consultations with the Fire Department and the Maricopa County Sherriff s Department. Councilmember Brown left the meeting at 7:38 p.m. Mr. Miller announced that staff would also look at addressing shelters designated in Town involving the Community Center and through an agreement made with the school district to use their gymnasium at the high school for an emergency shelter; he noted there was a need to provide generators at these two sites to take care the Town's residents if and when needed. Councilmember Yates thanked Mr. Miller for his presentation and asked where this item stood in the budget as a line item. Mr. Miller answered this item was not fully budgeted at this time and would be paid for out of the Contingency Fund with the funding ongoing. Mr. Miller noted that the telephone numbers for homes and mobiles would come from z:\council packets\2017\r170119\170105m.docx Page 6 of 8 credit rating agencies since they have the best up-to-date information. He added that the implementation of the system would be no later than March and would be used for emergencies only. Councilmember Yates asked what would be the future costs for the system and Mr. Miller responded that the $12,757.81 would be going forward with an annual contract renewable for five years, which was confirmed by Finance Director Craig Rudolphy. Mayor Kavanagh questioned what the chain of command would be. Mr. Miller answered he would ultimately make the decision with his main support coming from the Fire Chief who was delegated to carry out the functions as the Town's Emergency Operations Plan Administrator. He commented that the process could be activated from their phones anywhere and at anytime. Councilmember Magazine asked if the system would be tested community -wide, and Mr. Miller answered there would be an initial test with a small number of people (staff) and then citizens would be notified of a test before applying the system Town -wide. Councilmember Leger questioned who would handle community education. Mr. Miller answered that the Town would be responsible and staff would use newspapers, the website and offer an option to "opt -out", if requested. He also stated that a visitor to Fountain Hills could use the app "CodeRed" to also be notified of any emergencies. Councilmember Leger questioned what would be the coverage and Mr. Miller indicated that the vendor had expressed that 100% would be achieved, but he felt it more likely to be around 90%. Councilmember Leger commented that the high school used a similar system to notify parents when an issue arises and wondered what type system they used along with their success rate. He also questioned if the Town could piggyback onto their system. Mr. Miller answered the school had a reverse 911 system and expressed the Town would probably prefer their own system with the charges calculated by number of calls made annually and stressed there were funds available for the system. He indicated the school keeps their system u—to-date with personal contact information for their students. Councilmember Tolis expressed support for the concept but indicated that there were other free options such as the "Fountain Hills Connection" on Facebook that could be utilized. Councilmember Tolis stated concerns related to being fiscally responsible as there were a lot of allocated funds approved by Council and questioned if the Town could sustain the funding necessary for this proposal on an annual basis. Mr. Miller responded to Councilmember Tolis pointing out that the Town would not have the ability to control the message if added to the "Connection" web site and that this system was part of an overall emergency plan implementation goal from the Council. Mayor Kavanagh also mentioned that there were a lot of older residents in Fountain Hills that did not use Facebook and they could get messages through their phone. Councilmember Leger added that he was concerned with fake news and felt the source needed to be creditable; however, he shared Councilmember Tolis' budgetary concerns. Councilmember Yates suggested contacting the school district and Dr. Sweeny to see if they would be interested in coming together on a plan. Mr. Miller stated that he would speak to Dr. Sweeny, the Fountain Hill School Superintendent on this matter. Mayor Kavanagh asked if there were any speaker cards and Town Clerk Bender answered none were received. Mayor Kavanagh asked for motion. Councilmember Yates MOVED to approve the Services Agreement with Emergency Communications Network LLC for a community emergency notification system and Vice Mayor DePorter SECONDED the motion, which CARRIED UNANIMOUSLY (6-0), by those in attendance. AGENDA ITEM #15 – COUNCIL DISCUSSION/DIRECTION TO THE TOWN MANAGER. None. z:\council packets\2017\rl70119\170105m.docx Page 7 of 8 AGENDA ITEM #16 - SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES BY THE MAYOR, INDIVIDUAL COUNCILMEMBERS, AND THE TOWN MANAGER. Mayor Kavanagh stated she had an excellent meeting with the East Valley Mayors and those included were the Mayors of Scottsdale, Tempe, Mesa, Queen Creek, Gilbert, Chandler, Cave Creek, Apache Junction and the Salt River Maricopa Indian Community President Delbert Ray. The group discussed recent developments in their Towns and Cities and the upcoming Legislative Session and bills that they would be watching. Mayor Kavanagh added that the group talked about continuing strong communication with the Legislators and with each other. Mayor Kavanagh said that Fountain Hills was fortunate to have Senator John Kavanagh living in Fountain Hills along with State Representatives Lawrence and Ugenti-Rita being very accessible to Fountain Hills. Mayor Kavanagh said all the Mayors were looking forward to a good Legislative Session and working as a team. AGENDA ITEM #17 - ADJOURNMENT Councilmember Yates MOVED to adjourn the meeting and Councilmember Magazine SECONDED the motion, which CARRIED UNANIMOUSLY (6-0), by those present. The Regular Session adjourned at 7:51 p.m. TOWN OF FOUNTAIN HILLS Linda M. Kavanagh, Mayor ATTEST AND PREPARED BY: Bevelyn J. Bender, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 5th day of January, 2017. I further certify that the meeting was duly called and that a quorum was present. DATED this 19th day of January, 2017. Bevelyn J. Bender, Town Clerk z:\council packets\2017\rl70l l9\170105m.docx Page 8 of 8