HomeMy WebLinkAbout2017.0615.TCRM.MinutesTOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
JUNE 15, 2017
REGULAR SESSION
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Kavanagh called the meeting to order at 6:29 p.m. in the Fountain Hills Town Hall Council Chambers.
INVOCATION — Pastor Rod Warembourg, Desert Creek Fellowship Church
ROLL CALL - Present for roll call were the following members of the Town Council: Mayor Linda Kavanagh,
Vice Mayor Alan Magazine, Councilmember Henry Leger, Councilmember Art Tolis, Councilmember Dennis
Brown and Councilmember Cecil Yates. Town Manager Grady E. Miller, Town Attorney Andrew McGuire and
Town Clerk Bevelyn Bender were also present.
Councilmember Nick DePorter had requested to attend by telephone, but had not yet connected.
MAYOR'S REPORT
Mayor Kavanagh read a proclamation to hereby proclaim the month of August 2017 as "Drowning Impact Awareness
Month" in Fountain Hills. Mayor Kavanagh also thanked the Fountain Hills Fire Department for all their efforts and
pointed out that Councilmembers were wearing the purple "Drowning Awareness" ribbons.
Mayor Kavanagh stated that Town Council and staff were on vacation after this meeting and as posted would resume
meeting in August 2017.
Councilmember Nick DePorter joined the meeting by telephone at 6:32 p.m.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
Mayor Kavanagh reported that the Mayors and Supervisors meeting of the Greater Phoenix Economic Council (GPEC)
took place a few weeks ago and during this meeting everyone received an update for future corporations interested in
relocating to Arizona. Mayor Kavanagh continued that not unexpected as most were corporations coming from
California due to their higher taxes and more restrictions on building and operating a business.
Mayor Kavanagh stated she attended the Maricopa Association of Governments (MAG) Economic Development
meeting with topics dealing with interstate corridors and the freight trucking industry related to its contributions to the
economy, technology changes in freight and the availability of high paying jobs. Mayor Kavanagh pointed out there
was a shortage of drivers for the freight industry and noted that MAG was trying to get the word out that more drivers
were needed and said it was good to know that jobs were there for those who were qualified and seeking employment.
CALL TO THE PUBLIC
Mayor Kavanagh asked if there were any requests to speak and Town Clerk Bender responded to requests were
received.
CONSENT AGENDA
AGENDA ITEM #1 - CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES
FROM MAY 18 AND JUNE 1, 2017.
AGENDA ITEM #2 - CONSIDERATION OF APPROVING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH BROWN & ASSOCIATES, TO INCREASE THE FY2016/2017
CONTRACT #2016-110.4 BY $15,000 TO COVER ACTUAL COST OF PLAN REVIEW & INSPECTIONS
THROUGH JUNE 30, 2017.
AGENDA ITEM #3 - CONSIDERATION OF APPROVING PROFESSIONAL SERVICES AGREEMENT
(#C2018-012) WITH BROWN & ASSOCIATES FOR THE PURPOSES OF COVERING THE COSTS OF
ON-CALL PLAN REVIEW, INSPECTION, AND BUILDING OFFICIAL SERVICES FROM JULY 1, 2017,
THROUGH JUNE 30, 2018, IN AN AMOUNT NOT TO EXCEED $70,000.
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AGENDA ITEM #4 - CONSIDERATION OF APPROVING: (1) FOUR BUDGET TRANSFERS FROM THE
TOWN'S GENERAL GOVERNMENT CONTINGENCY FUND: I) $45,000 FOR COMMUNITY GARDEN
EXPENSES INCURRED BY THE TOWN; II) $107,979 FOR REPAIRS TO THE SHEA
BOULEVARD/PALISADES BOULEVARD WATER FEATURES; III) $15,000 FOR CONTRACTED
BUILDING INSPECTIONS; IV) $2,000 TO PURCHASE A SPECTROMETER; (2) ONE BUDGET
TRANSFER TO THE VEHICLE REPLACEMENT FUND FOR $2,300 TO PURCHASE A NEW BOBCAT
UTILITY VEHICLE FOR FOUNTAIN PARK.
AGENDA ITEM #5 - CONSIDERATION OF APPROVING RESOLUTION 2017-20, ABANDONING
WHATEVER RIGHT, TITLE, OR INTEREST THE TOWN HAS IN A PORTION OF THE CERTAIN 20'
PUBLIC UTILITY AND DRAINAGE EASEMENT LOCATED AT THE REAR PROPERTY LINE OF PLAT
111, BLOCK 2, LOT 1 (16405 E. HEATHER DRIVE), AS RECORDED IN BOOK 150, PAGE 12, RECORDS
OF MARICOPA COUNTY, ARIZONA. (EA 2017-02)
AGENDA ITEM #6 - CONSIDERATION OF APPROVING A LIQUOR LICENSE APPLICATION
SUBMITTED BY THERESA JUNE MORSE, AGENT OF MUCHA LUCHA TACO SHOP FH, LLC DBA
MUCHA LUCHA TACO SHOP, LOCATED AT 16754 E GLENBROOK BOULEVARD, FOUNTAIN HILLS,
AZ. THIS IS FOR A SERIES 12 LICENSE (RESTAURANT).
AGENDA ITEM #7 - CONSIDERATION OF APPROVING A LIQUOR LICENSE APPLICATION FOR
AGENT CHANGE, ACQUISITION OF CONTROL -RESTRUCTURE SUBMITTED BY ANDREA
DAHLMAN LEWKOWITZ AGENT OF WALGREEN ARIZONA DRUG CO. DBA WALGREENS #06060
LOCATED AT 16415 E PALISADES BOULEVARD, FOUNTAIN HILLS, AZ. THIS IS FOR A SERIES 10
LICENSE (BEER & WINE STORE).
AGENDA ITEM 48 - CONSIDERATION OF APPROVING A LIQUOR LICENSE APPLICATION
SUBMITTED BY PETER PIZZURRO, OWNER OF MONTE WORO RISTORANTE LLC DBA PIETRO'S,
LOCATED AT 9800 N SUMMER HILL BOULEVARD, #1, FOUNTAIN HILLS, AZ. THIS IS FOR A SERIES
12 LICENSE (RESTAURANT).
AGENDA ITEM #9 - CONSIDERATION OF APPROVING SEVEN (7) SPECIAL EVENT LIQUOR
LICENSE APPLICATIONS FOR THE FOUNTAIN HILLS AND LOWER VERDE VALLEY MUSEUM AND
HISTORICAL SOCIETY AS FOLLOWS: (I) THE ITALIAN DINNER, TO BE HELD IN THE GRAND
BALLROOM OF THE FOUNTAIN HILLS COMMUNITY CENTER, 13001 N. LA MONTANA DRIVE,
FOUNTAIN HILLS, AZ, FROM 3:00 PM TO 10:00 PM ON SATURDAY, AUGUST 12, 2017; (II)
FUNDRAISING DINNERS TO BE HELD IN BALLROOMS 1 AND 4 OF THE FOUNTAIN HILLS
COMMUNITY CENTER, 13001 N. LA MONTANA DRIVE, FOUNTAIN HILLS, AZ: (A) FROM 5:00 PM TO
9:00 PM ON WEDNESDAY, OCTOBER 18, 2017; (B) FROM 5:00 PM TO 9:00 PM ON WEDNESDAY,
NOVEMBER 15,2017; (C) FROM 5:00 PM TO 9:00 PM ON WEDNESDAY, JANUARY 10, 2018; (D) FROM
5:00 PM TO 9:00 PM ON WEDNESDAY, FEBRUARY 21, 2018; (E) FROM 5:00 PM TO 10:00 PM ON
WEDNESDAY, MARCH 28, 2018; AND (F) FROM 5:00 PM TO 9:00 PM ON WEDNESDAY, APRIL 18,
2018.
AGENDA ITEM #10 - CONSIDERATION OF RESOLUTION 2017-17, ADOPTING AMENDMENTS TO
THE TOWN OF FOUNTAIN HILLS PERSONNEL POLICIES AND PROCEDURES, AMENDED AND
RESTATED AUGUST 1, 2013, RELATING TO THE ABSENTEE REPORTING, PERSONAL PHONE
CALLS, AND RECORD CHANGES; EMPLOYEE CLASSIFICATIONS; INTRODUCTORY
EMPLOYMENT PERIOD; ELIGIBILITY FOR BENEFITS; VACATION LEAVE; SICK LEAVE - FULL-
TIME AND PART-TIME REGULARLY SCHEDULED EMPLOYEES; MISCELLANEOUS LEAVE WITH
PAY; LEAVES OF ABSENCE WITHOUT PAY; SUPERVISION AND DISCIPLINE; PAID SICK TIME -
PART-TIME NON -REGULARLY -SCHEDULED, TEMPORARY, SEASONAL AND OTHER EMPLOYEES;
AND DECLARING AN EMERGENCY.
AGENDA ITEM #11 - CONSIDERATION OF APPROVING THE TOWN MANAGER'S AMENDED AND
RESTATED EMPLOYMENT AGREEMENT, DATED JUNE 15, 2017.
AGENDA ITEM #12 - CONSIDERATION OF APPROVING THE DONATION OF A BRONZE
SCULPTURE TITLED, "MIRTH & MELANCHOLY" FOR PLACEMENT OUTSIDE THE COMMUNITY
CENTER.
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Councilmember Yates MOVED to approve the Consent Agenda as listed and Vice Mayor Magazine SECONDED the
motion, which CARRIED UNANIMOUSLY (7-0).
REGULAR AGENDA
AGENDA ITEM #13 - CONSIDERATION OF APPOINTING THREE (3) CITIZENS TO SERVE ON THE
STRATEGIC PLANNING ADVISORY COMMISSION FOR A TWO-YEAR TERM BEGINNING ON JULY
1, 2017, AND ENDING ON JUNE 30, 2019.
Mayor Kavanagh MOVED to appoint John McHugh, Dana Saar and Scott Schlossberg to serve on the Strategic
Planning Advisory Commission for a two-year term beginning on July 1, 2017 and ending on June 30, 2019,
Councilmember Tolis SECONDED the motion.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender responded no requests were received.
Mayor Kavanagh asked for a vote on the motion, which CARRIED UNANIMOUSLY (7-0)
Mayor Kavanagh acknowledged Mr. Saar and Mr. McHugh for their previous service on the Commission and
welcomed Mr. Schlossberg.
AGENDA ITEM #14 - PUBLIC HEARING TO RECEIVE COMMENTS ON A REQUEST FOR A SPECIAL
USE PERMIT TO ALLOW A 25 -FOOT TALL GOLF BALL FENCE TO BE INSTALLED AT 16932 E.
MONTEREY DRIVE, LOCATED IN THE "R1-35 SINGLE-FAMILY RESIDENTIAL ZONING DISTRICT —
35,000 SQUARE FEET PER DWELLING UNIT" ZONING DISTRICT.
Mayor Kavanagh announced that items #14 and #15 would be presented together with speakers addressed for both
items during the public hearing (#14).
Mayor Kavanagh opened the Public Hearing at 6:36 p.m.
Town Manager Grady Miller introduced Senior Planner Marissa Moore who reviewed information contained in the
staff report and PowerPoint presentation (available on-line and in the office of the Town Clerk).
Ms. Moore stated that the request was pursuant to Zoning Ordinance Section 5.09.A.1 and listed the criteria for a
Special Use Permit for a golf ball fence. Ms. Moore noted the applicants property abuts the golf course located north
of her property and added the proposed fence would provide significant protection to her home and inhabitants. Ms.
Moore pointed out that the Planning and Zoning Commission during a public hearing on May 25, 2017 voted 6-0 to
recommend approval and that staff recommended approval.
Mayor Kavanagh discussed her visit to the property and noted she understood the homeowner's issues.
Mayor Kavanagh asked for speaker cards and Ms. Bender stated there were no requests received.
Mayor Kavanagh asked for Council discussion.
Councilmember Yates confirmed with Ms. Moore that no letters or contact of opposition had been received.
Mayor Kavanagh closed the public hearing at 6:40 p.m.
AGENDA ITEM #15 - CONSIDERATION OF A REQUEST FOR A SPECIAL USE PERMIT TO ALLOW A
25 -FOOT TALL GOLF BALL FENCE TO BE INSTALLED AT 16932 E. MONTEREY DRIVE, LOCATED
IN THE "R1-35 SINGLE-FAMILY RESIDENTIAL ZONING DISTRICT — 35,000 SQUARE FEET PER
DWELLING UNIT" ZONING DISTRICT.
Mayor Kavanagh asked for further Council discussion and, if not, she requested a motion.
Councilmember Brown MOVED to approve the Special Use Permit to allow the installation of a golf ball fence at
16932 E. Monterey Drive and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY
(7-0)
* Mayor Kavanagh announced agenda item#19 would be moved up and taken out of order.
AGENDA ITEM #19 - CONSIDERATION OF PARTICIPATING AS A PARTNER IN THE PROPOSED
FOUNTAIN HILLS VISITOR CENTER TO BE LOCATED NEXT DOOR TO THE NEW CHAMBER OF
COMMERCE LOCATION ON VERDE RIVER DRIVE AND AVENUE OF THE FOUNTAINS.
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Town Manager Grady Miller discussed the information in his staff report and pointed out that in the Strategic Tourism
Plan, Goal #2 stated "continually support the Visitor Center in an effort to provide a quality experience and additional
length of stay". Mr. Miller added that Town staff explored possible locations for a Visitors Center near the Town
Center, including Town Hall and mainly due to cost and operational challenges found those spaces not feasible. Mr.
Miller continued to explain that staff had met with the Fountain Hills Chamber of Commerce Director and Chamber
President Paul Perault to discuss a possible partnership during the relocation of the Chambers headquarters to the Park
Place Development, anticipated to open later this year. Mr. Miller stated that due to timing the Chamber needed
Council's commitment to this plan before the Chamber could enter into a lease agreement for the extra 500 square feet
of office space that would be used for the Visitors Center. Mr. Miller pointed out the Chamber members who had been
involved were in attendance, as was the Interim Community Development Director Rachael Goodwin to answer any
questions.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender answered no requests had been received.
Mayor Kavanagh asked Chamber Director Scott Soldat-Valenzuela to address Council.
Mr. Miller noted that staff would return to Council in August 2017 with an Operating Agreement for Council's review.
Mr. Soldat-Valenzuela explained the Chambers position on the importance of a visitor's center and expressed the
Chamber's support for the partnership with the Town.
Mayor Kavanagh asked if Council had any questions for Mr. Soldat-Valenzuela.
Vice Mayor Magazine asked for clarification on who was asking the Town's for $30K. Mr. Soldat-Valenzuela
answered the Chamber was assuming the tenant improvement and the $30K would be used for operating the center and
staff involvement.
Councilmember DePorter expressed his opinion that Council needed a breakdown of expenses and requested more
details on future costs to the Town. Mr. Miller noted at this point there was no breakdown because of the unknowns in
the partnership. He added that details would be laid out in the Operating Agreement and that this would be for the
initial year and that the amount would change.
Mayor Kavanagh reiterated that the Visitor's Center would accommodate all business in Fountain Hills and not only
Chamber members; Mr. Miller agreed that this had been determined.
Councilmember Yates expressed his opinion on the expenditure of $30K and that it was far less than renovating space
in Town Hall, which had totaled approximately $75K-$100K before staffing. He agreed with Councilmember
DePorter that the Town needed to receive an itemized statement. He also noted that using volunteers and Chamber
staff was a big benefit noting his support. He indicated that he anticipated the partnership to be a great success.
Mayor Kavanagh commented that on week-ends, evenings and during special events even through the Chamber maybe
closed there would be access to the visitor's center by use of a pass-through to the Tourism space for the Town's use
and Mr. Miller confirmed that was the case.
Councilmember Leger expressed his support for the partnership, but requested the Developer and the Chamber
consider a delay in signing a lease involving the Town until the Council resumed meeting in August 2017 and the
Council was presented with an Operating Agreement for approval. Councilmember Leger said he wanted complete
disclosure before spending tax payers' dollars.
Vice Mayor Magazine concurred with Councilmember Leger's remarks and asked Town Attorney McGuire what
would be the downside for the Town if Council agreed to this partnership and then in the future had issues. Mr.
McGuire answered that the Chamber would experience the downside if the lease agreement was unacceptable due to a
delay.
Mayor Kavanagh expressed her support and commented that in years past there had been an agreement with the
Chamber for the Town to contribute $50K for this purpose. She remarked that if the Council did not move forward
with this agreement, there would not be a Visitors Center in Fountain Hills.
Councilmember Tolis stated his support and expressed support for the layout of the office spaces. He added that
volunteers would be used in the Visitor's center with Town staff assisting whenever possible and when necessary,
during the evenings and week-ends, and when requested.
Councilmember Leger asked how much would it cost the Town to rent their own space; Mr. Soldat-Valenzuela
questioned if a space any smaller than 1,122 sq feet would be available and a full suite rental was $18K per year at
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$15.00 square foot, plus utilities and other expenses. Councilmember Leger reiterated his request for an August 2017
delay so Council could approve an Operating Agreement with the Chamber. Mr. Soldat-Valenzuela clarified that this
could hinder negotiations with the Park Place Developer and a decision by the Chamber Board for their anticipated
November move.
Councilmember Brown stated the opinion there was Council support for this proposal and that an agreement could be
worked out. He suggested the action today was to move forward and add a stipulation that the Town would require an
agreement.
Mr. Miller stated this request was understandable and noted that an agreement would be presented in August 2017 to
Council. He proposed that if requested, Councilmember Leger's suggestion on the agreement could be made part of
the motion. Mr. Soldat-Valenzuela agreed and stated the Chamber would work out any issues with the Town, because
the Chamber also wanted an agreement between both parties.
Mayor Kavanagh asked for comments, and if none, she requested a motion.
Councilmember Brown MOVED to approve authorizing the Town of Fountain Hills to move forward in partnering
with the Chamber of Commerce in a jointly operated Fountain Hills Visitor Center and come back with an Operating
Agreement for Council action in August 2017 and Councilmember Yates SECONDED the motion.
Mayor Kavanagh asked for further discussion on the motion, and if not, she requested a vote.
The motion CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #16 - PUBLIC HEARING TO RECEIVE COMMENTS ON ORDINANCE 17-06
PROPOSED TEXT AMENDMENTS TO CHAPTER 5, SECTION 5.19 OF THE FOUNTAIN HILLS
ZONING ORDINANCE AND ARTICLE 6 SECTION 6.09B.6 OF THE FOUNTAIN HILLS SUBDIVISION
ORDINANCE, RELATED TO THE INSTALLATION AND CONTINUED MAINTENANCE OF
LANDSCAPING WITHIN THE FRONT AND STREET SIDE YARD AREAS OF DEVELOPED LOTS.
CASE #Z2017-05
Mayor Kavanagh announced that items 16 and 17 would be presented together with speakers addressed for both items
during the public hearing.
Mayor Kavanagh opened the Public Hearing at 7:12 p.m.
Bob Rodgers, Director of Development Services discussed information contained in the staff report and explained this
Ordinance involved the Town's commercial and residential properties. He noted that the Planning and Zoning
Commission voted at their May 25, 2017 meeting to forward a recommendation to approve Ordinance 17-06, and staff
recommended approval, as presented.
Mayor Kavanagh commented that one commercial business had removed large trees and she had received a lot of
complaints from residents.
Councilmember Yates expressed his support of the Ordinance and noted it was in line with other communities.
Councilmember Tolis noted his support and complimented staff for their excellent work.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender stated no requests had been received.
Councilmember Leger questioned enforcement of this Ordinance and what would be the process. Mr. Rodgers
answered that the Ordinance was to address new builds and after that enforcement would be complaint driven.
Mayor Kavanagh closed the public hearing at 7:19 p.m.
AGENDA ITEM #17 - CONSIDERATION OF ORDINANCE 17-06, PROPOSED TEXT AMENDMENTS TO
CHAPTER 5, SECTION 5.19 OF THE FOUNTAIN HILLS ZONING ORDINANCE AND ARTICLE 6,
SECTION 6.09B.6 OF THE FOUNTAIN HILLS SUBDIVISION ORDINANCE, RELATED TO THE
INSTALLATION AND CONTINUED MAINTENANCE OF LANDSCAPING WITHIN THE FRONT AND
STREET SIDE YARD AREAS OF DEVELOPED LOTS. CASE #Z2017-05
Mayor Kavanagh asked if there were further discussion, if not, she asked for a motion.
Councilmember Tolis MOVED that the Town Council approve Ordinance 17-06, requiring continuous maintenance of
front and street side landscaping on properties in Fountain Hills, as presented and Councilmember Yates SECONDED
the motion, which CARRIED UNANIMOUSLY (7-0).
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AGENDA ITEM #18 - CONSIDERATION OF AUTHORIZING STAFF TO INITIATE SPECIFIC FY2017-18
CAPITAL IMPROVEMENT PROJECTS.
Town Manager Miller reviewed information in the staff report and explained that Council had previously directed staff
to bring all projects back to them for authorization before initiating the projects. Mr. Miller asked for approval to
move forward with the projects listed for the FY2017-18 Capital Improvement Projects (CIP):
* D6047 Miscellaneous Drainage Improvements
* E8505 Downtown Lighting
* F4030 Chiller Installation
* P3030 Plaza Fountainside Courtyard Area Improvement
* P3033 Video Surveillance Cameras
* 56015 Fountain Hills Boulevard Widening
* 56059 Wayfinding Signs
Mayor Kavanagh asked for Council discussion.
Councilmember Tolis questioned if Council would have the opportunity to further discuss CIP design concepts. Mr.
Miller answered that any project with cost over $50K would be reviewed by Council, such as the Plaza Fountainside
Courtyard project. He noted that several Councilmembers had expressed interest in reviewing the plan and mentioned
this was only the preliminary approval to go forward.
Mayor Kavanagh asked about the surveillance cameras to be installed around Centennial Circle. Mr. Miller responded
that due to the possibility of further vandalism he had declared this project an emergency and had moved forward
requesting proposals for project before the end of this fiscal year. Mayor Kavanagh listed areas in Town where the
vandalism occurred and what the cost of those repairs was.
Vice Mayor Magazine questioned the $100K item for lighting on the Avenue and Mr. Miller reminded him of the
extensive discussion held with Council regarding the need for this update. Mr. Miller pointed out that the updates on
the Avenue lighting also involved the lighting infrastructure.
Mr. Miller suggested Council and staff go back to the previous process for approving the CIP now and in the future.
Councilmember Yates agreed and commented that established qualifications were needed on projects and should be
adhered to with staff striving for the best bids possible. Mr. Miller agreed.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender answered no requests were received.
Mayor Kavanagh asked for a motion.
Councilmember Brown MOVED to authorize staff to initiate FY2017-18 Capital Improvement Projects and
Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0).
Vice Mayor Magazine left the dais at 7:29 p.m.
AGENDA ITEM #19 - CONSIDERATION OF PARTICIPATING AS A PARTNER IN THE PROPOSED
FOUNTAIN HILLS VISITOR CENTER TO BE LOCATED NEXT DOOR TO THE NEW CHAMBER OF
COMMERCE LOCATION ON VERDE RIVER DRIVE AND AVENUE OF THE FOUNTAINS.
Council addressed item #19 out of order - after agenda item #15.
AGENDA ITEM #20 - CONSIDERATION OF AUTHORIZING THE TOWN MANAGER TO EXECUTE A
COOPERATION AGREEMENT, WHICH WILL ENABLE THE TOWN OF FOUNTAIN HILLS TO
PARTICIPATE IN THE URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(CDBG) ADMINISTERED BY MARICOPA COUNTY.
Town Manager Grady Miller explained the proposed request would authorize him to execute a Cooperation Agreement
with Maricopa County that would enable the Town of Fountain Hills to seek and apply for grant funding for
Community Development projects and human services needs that met the Urban County Community Development
Block Grant Program (CDBG) criteria. Mr. Miller noted the time line was at the end of the month to submit the
application for possible funding for home delivered meals and senior transportation options along with other uses.
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Councilmember Yates complimented staff on their effort and his opinion that this was a great opportunity.
Councilmember Leger requested clarification that there was no cost to the Town to submit application and Mr. Miller
stated that was correct. Councilmember Leger added that since no money was involved it would be up to the discretion
of Mr. Miller if he chose to bring the agreement back for Council's review and comments.
Mayor Kavanagh asked if there were speaker cards and Ms. Bender stated no requests were received.
Mayor Kavanagh asked for a motion.
Councilmember Yates MOVED to approve authorizing the Town Manager to execute a Cooperation Agreement with
Maricopa County that would enable the Town of Fountain Hills to seek and apply for grant funding through the Urban
County CDBG program, as presented and Councilmember Brown SECONDED, which CARRIED
UNANIMOUSLY by those present (6-0). Vice Mayor Magazine was not present on the dais for the vote.
AGENDA ITEM #21 - CONSIDERATION OF AN AGREEMENT WITH RURAL METRO FIRE
DEPARTMENT LLC TO PROVIDE FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES
FOR THE TOWN OF FOUNTAIN HILLS, EFFECTIVE JULY 1, 2017.
Town Manager Grady Miller stated agenda items 21 and 22 were related. Mr. Miller reviewed information in the staff
report and explained that negotiations began early since Rural Metro's current agreement would expire on June 30,
2018. However, due to concerns with the Town's finances, staff had mapped out a new agreement for fire protection
and emergency medical services so as to continue service at its current levels for a term of five years with a possible
extension of two additional, two year terms, which locked in a 3% annual increase. Mr. Miller thanked Rural Metro
for their efforts.
Mr. Miller continued with his review of the information in the staff report addressing the lease agreement with Rural
Metro Fire Department.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender stated no requests were received.
Mayor Kavanagh asked for Council questions.
Mayor Kavanagh complimented the fire fighters for their awesome job and who were part of the community.
Vice Mayor Magazine returned to the dais at 7:37 p.m.
Mayor Kavanagh asked for a motion.
Councilmember Yates MOVED to approve the agreement with Rural Metro Fire Department, Inc. to provide fire
protection and emergency medical service to the Town of Fountain Hills and Councilmember Brown SECONDED the
motion, which CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #22 - CONSIDERATION OF A LEASE AGREEMENT WITH RURAL METRO FIRE
DEPARTMENT, LLC FOR AMBULANCE STORAGE, EFFECTIVE JULY 1, 2017.
Town Manager Miller stated that staff recommended approval of the lease agreement with Rural Metro Fire
Department, Inc.
Mayor Kavanagh asked if Council had any questions on this item, and if not, she requested a motion.
Councilmember Yates MOVED to approve the lease agreement with Rural Metro Fire Department, Inc. and
Councilmember Brown SECONDED the motion, which CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #23 - CONSIDERATION OF CHANGING THE TOWN COUNCIL MEETING DAY AND
TIME, BEGINNING IN AUGUST OF 2017.
Town Manager Grady Miller reviewed the information in the staff report and noted that after discussing a possible
change in the Town Council meeting day and time the consensus was that holding the Town Council meeting on
Tuesday (preferred evening) or Wednesday evening would significantly improve productivity, efficiency, and
responsiveness to the Town Council and citizens. Staff also recommended to start the Council meetings at 5:30 p.m.
instead of 6:30 p.m. since the earlier meeting time was still accessible to the general public and would also prevent
Town Council meetings going too late at night. He noted that if this change was agreeable with the Mayor and
Council, staff would implement the proposed changes for the Town Council meeting in August 2017.
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Councilmember Yates supported the changes and Town Attorney Andrew McGuire stated he also could attend
Tuesday meetings.
Councilmember Brown suggested moving the Planning and Zoning Commission meetings to the following Wednesday
after Council's meeting so staff could have two weeks to prepare their presentation to Council and also give staff one-
week free of late meetings. Mr. Miller said staff would review this suggestion, but expressed he would like to
implement the current action proposed and then in August discuss how to adjust the other meetings.
Mr. Miller added that work study sessions and special sessions would continue to be held on Tuesdays.
Discussion ensued regarding as to when to hold executive sessions: prior to the regular meeting, if necessary, with
sessions held after the regular meetings.
It was also determined that Council would receive their packets the Tuesday prior to the next Tuesday meeting and
because the local newspaper (the Times) reports on the Council meetings in their Wednesday addition, staff would
release a draft agenda to the newspaper by the end of the following day (Thursday). Mr. Miller added that staff would
be able available to answer questions, if needed, since the staff reports would not be released at that time.
Mayor Kavanagh stated her support for the 5:30 p.m. change and said she was not concerned about holding executive
sessions after regular meetings since those sessions were on a limited basis. She also mentioned that some residents
had expressed that the earlier time was more appropriate.
Mayor Kavanagh asked for speaker cards and Ms. Bender stated one request had been received.
Amberleigh Dabrowski, a Fountain Hills resident and current member of the Planning and Zoning Commission stated
her support for the day and time changes. She said the change would make it more convenient for the public and staff.
Councilmembers Yates and Leger expressed their support for meetings held on Tuesdays at 5:30 p.m. Councilmember
Leger stated he would be available in case there were agenda items that needed to be discussed before the regular
Town Council meetings.
Mayor Kavanagh announced there would be two motions to this item.
Vice Mayor Magazine MOVED to change the Town Council meeting days to Tuesday, the first and third of each
month and Councilmember Yates SECONDED the motion, which CARRIED UNANIMOUSLY (7-0).
Vice Mayor Magazine MOVED to change the Town Council meeting start time to 5:30 p.m. and Councilmember
Brown SECONDED the motion, which CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #24 - CONSIDERATION OF RESOLUTION 2017-14, LEVYING UPON THE ASSESSED
VALUATION OF THE PROPERTY WITHIN THE TOWN OF FOUNTAIN HILLS, SUBJECT TO AD
VALOREM TAXATION, A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF
VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE
ANNUAL BUDGET, SPECIFICALLY FOR THE PURPOSE OF PAYING PRINCIPAL AND INTEREST
UPON BONDED INDEBTEDNESS; ALL FOR THE FISCAL YEAR BEGINNING JULY 1, 2017, AND
ENDING JUNE 30, 2018.
Town Manager Grady Miller introduced Finance Director Craig Rudolphy who gave a brief explanation for this
agenda item.
Mr. Rudolphy stated that Council had approved the budget and the next issue was the two bond debts for the Saguaro
Boulevard project and a consolidated bond debt that the Town had the obligation to levy to pay the debt service for the
next year.
Councilmember Yates clarified that this was not a new debt and would only pay for these two on-going debts.
Mayor Kavanagh asked if there were any speaker cards and Ms. Bender stated no request had been received.
Councilmember Leger pointed out that the current rate was $0.4259 and was lower than last year, which was $0.4472.
Councilmember Tolis MOVED to approve Resolution 2017-14 and Councilmember Yates SECONDED the motion,
which CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #25 - COUNCIL DISCUSSION/DIRECTION TO THE TOWN MANAGER
None.
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AGENDA ITEM #26 - SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES
BY THE MAYOR, INDIVIDUAL COUNCILMEMBERS, AND THE TOWN MANAGER.
Mayor Kavanagh thanked the newly formed chapter of the Fountain Hills Marine Corps League Detachment #1439,
located in Fountain Hills. She noted she especially wanted to thank the organizers Phil and Debbie Yin and
"MomingStar" for the very nice program held on "D -Day" for the veterans of that facility that included a short film
and a talk by Barbara Hatch who was the founder of the "Veterans Heritage Project." She explained that the "Veterans
Heritage Project" was a 501-3C organization dedicated to connecting students with veterans in order to record and
preserve their stories of their service to our nation in the "U.S. Library of Congress" for future generations. Mayor
Kavanagh noted that the "Veterans Heritage Project" had a Facebook page with some awesome pictures of the students
interviewing their veterans. She added that Phil Yin presented special certificates from the Marine Corps to those
veterans that were present and that she and Senator Kavanagh had been honored to be there for this event.
Mayor Kavanagh pointed out that the 4t'' of July event would be an awesome free event with activities for kids
featuring a DJ, give -a -ways like last year and with the time extended for fireworks. Mayor Kavanagh displayed a T-
shirt the Town would make available for sale at the 4th of July event, which would be made available on Monday at
Town Hall. She read the shirt statement - "Fourth at the Fountain 2017" and said that if people wore them around
Town that would help advertise the forthcoming event.
Mayor Kavanagh reminded everyone that the Town was sponsoring a summer camp as advertised on flyers around
Town and stated that more information and the registration forms could be found on the Town's website. She
explained that there would be trips and events attended, toys, games, and other activities to enjoy and she felt was very
well planned out.
Mayor Kavanagh stated that the Fountain Hills Fire Department wanted to stress to have the public watch children
around water. She wished everyone a great summer and noted Town Council would resume meetings beginning with
the meeting on the third Tuesday in August 2017 (August 15).
AGENDA ITEM 427 - ADJOURNMENT
Councilmember Yates MOVED to adjourn the meeting and Councilmember Brown SECONDED the motion, which
CARRIED UNANIMOUSLY (7-0) by those present. The Regular Session adjourned at 7:58 p.m.
LM
ATTEST AND
PREPARED BY:
Bevelyn J. Bender, Town Clerk
CERTIFICATION
TOWN OF FOUNTAIN HILLS
Linda M. Kavanagh, Mayor
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Session held by the
Town Council of Fountain Hills in the Town Hall Council Chambers on the 15th day of June, 2017. I further certify
that the meeting was duly called and that a quorum was present.
DATED this 15th day of August 2017.
Bevelyn J. Bender, Town Clerk
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