HomeMy WebLinkAbout2011.0818.TCRM.Minutesz:\council packets\2011\r9-15-11\110818m.docx Page 1 of 16
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
AUGUST 18, 2011
* CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Schlum called the meeting to order at 6:35 p.m. in the Town Hall Council Chambers.
* INVOCATION – Deacon Dick Smith, Church of the Ascension
* ROLL CALL
Present for roll call were the following members of the City Council: Mayor Schlum, Vice Mayor Contino,
Councilmember Leger, Councilmember Elkie, Councilmember Hansen and Councilmember Dickey. Interim Town
Manager/Finance Director Julie Ghetti, Town Attorney Andrew McGuire and Town Clerk Bev Bender were also present.
Councilmember Brown was not present at the meeting.
Mayor Schlum reminded everyone that August is Drowning Impact Awareness Mont h and asked them to make sure that
their children are safe around water.
* MAYOR’S REPORT
None.
* SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
None.
CALL TO THE PUBLIC
Town Clerk Bev Bender advised that there were no citizens wishing to speak under this agenda item.
CONSENT AGENDA
(Councilmember Hansen requested that Agenda Item #5, listed below, be removed from the Consent Agenda and placed
on the Regular Agenda.)
AGENDA ITEM #1 – CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES
FROM JUNE 16 AND JUNE 30, 2011.
AGENDA ITEM #2 - CONSIDERATION OF RESOLUTION 2011-34, APPROVING THE FIRST
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE SUPERIOR COURT OF
ARIZONA IN MARICOPA COUNTY FOR JURY MANAGEMENT SERVICES.
AGENDA ITEM #3 - CONSIDERATION OF A SPECIAL EVENT LIQUOR LICENSE APPLICATION
SUBMITTED BY SAMUEL D. COFFEE, REPRESENTING THE SONS OF AMVETS SQUADRON NO. 7,
LOCATED AT 17030 N. ENTERPRISE DRIVE, FOUNTAIN HILLS, AZ, FOR THE PURPOSE OF A FUND
RAISER. EVENT TO BE HELD AT FOUNTAIN PARK, SCHEDULED TO BE HELD ON FRIDAY AND
SATURDAY, SEPTEMBER 30 AND OCTOBER 1, 2011, FROM 5:00 P.M. TO 10:00 P.M.
AGENDA ITEM #4 - CONSIDERATION OF A SPECIAL EVENT LIQUOR LICENSE APPLICATION
SUBMITTED BY SHERYL CRAIG MORGAN, REPRESENTING THE SUNFLOWER FOUNDATION,
LOCATED AT 11056 N. SAGUARO BOULEVARD, FOUNTAIN HILLS, AZ, FOR THE PURPOSE OF A FUND
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RAISER EVENT TO BE HELD AT 11056 N. SAGUARO BOULEVARD, SCHEDULED TO BE HELD ON
SATURDAY, NOVEMBER 5, 2011, FROM 12:00 NOON TO 11:00 P.M.
AGENDA ITEM #5 - CONSIDERATION OF RENEWING THE CONTRACT WITH ALBERT HOLLER &
ASSOCIATES FORSALES TAX AUDITING SERVICES IN THE AMOUNT OF $30,000 FOR THREE YEARS,
EFFECTIVE JULY 1, 2011, THROUGH JUNE 30, 2014. NOTE: THIS ITEM HAS BEEN REMOVED FROM
THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA.
AGENDA ITEM #6 - CONSIDERATION OF CANCELLING THE REGULARLY SCHEDULED SEPTEMBER
1, 2011 COUNCIL MEETING DUE TO THE MAJORITY OF THE COUNCIL ATTENDING THE ANNUAL
2011 ARIZONA LEAGUE OF CITIES AND TOWNS CONFERENCE, TO BE HELD IN TUCSON, ARIZONA,
FROM AUGUST 30 THROUGH SEPTEMBER 1, 2011.
AGENDA ITEM #7 - CONSIDERATION OF APPOINTING COUNCILMEMBERS DENNIS BROWN, TAIT
ELKIE AND HENRY LEGER TO A TOWN COUNCIL SUB -COMMITTEE FOR THE PURPOSE OF
INTERVIEWING PLANNING AND ZONING COMMISSION APPLICANTS AND A YOUTH STRATEGIC
ADVISORY COMMISSION APPLICANT
Vice Mayor Contino MOVED to approve the Consent Agenda as listed and amended and Councilmember Dickey
SECONDED the motion.
A roll call vote was taken as follows:
Councilmember Dickey Aye
Mayor Schlum Aye
Councilmember Leger Aye
Councilmember Hansen Aye
Vice Mayor Contino Aye
Councilmember Brown Absent
Councilmember Elkie Aye
The motion CARRIED UNANIMOUSLY by those present (6-0).
The Mayor noted that the next Council meeting will not be held until September 15th.
REGULAR AGENDA
AGENDA ITEM #5 - CONSIDERATION OF RENEWING THE CONTRACT WITH ALBERT HOLLER &
ASSOCIATES FORSALES TAX AUDITING SERVICES IN THE AMOUNT OF $30,000 FOR THREE YEARS,
EFFECTIVE JULY 1, 2011, THROUGH JUNE 30, 2014.
Interim Town Manager/Finance Director Julie Ghetti addressed the Council relative to this agenda item and stated that
this has to do with renewing a three-year contract with an outside sales tax auditor (the Town does not perform this
function in-house). She noted that the Town has contracted with this firm since 1996-97 and over that period of time, they
has paid the firm over $352,000 but has collected over $1.3 million.
Councilmember Hansen MOVED to approve the three-year renewal of the contract with Albert Holler & Associates for
$30,000 and Councilmember Dickey SECONDED the motion, which CARRIED UNANIMOUSLY by those present (6-
0).
AGENDA ITEM #8 - PUBLIC HEARING OF A SPECIAL USE PERMIT TO ALLOW FOUNTAIN HILLS
WELLNESS CENTER, LOCATED AT 13235 N. VERDE RIVER DRIVE, TO CREATE A RESIDENTIAL
APARTMENT WITHIN A COMMERCIAL BUILDING IN THE C-2 ZONING DISTRICT. CASE #SU2011-04.
Mayor Schlum declared the hearing open at 6:40 p.m.
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Senior Planner Bob Rodgers addressed the Council and provided a brief overview of this agenda item (copy of the
presentation is available in the office of the Town Clerk). He said that C-2 zoning can only be approved in this area if the
Council grants a Special Use Permit. He outlined the criteria that must be followed in order to obtain a Special Use
Permit. He said that the existing building is located on property in the downtown area near the Palisades Boulevard
intersection, next to the Chamber of Commerce building. He described the apartment and noted that if approved it will be
located near the rear of the building and will be for the exclusive use of the property owner. He added that it will be an
accessory use to the main use, which is the Wellness Center. He advised that staff believes that this proposal is consistent
with the Downtown Area Specific Plan or Vision Plan, adopted as part of the General Plan, and recommends approval.
He added that the Planning & Zoning Commission voted 3-2 to recommend approval and indicated his willingness to
respond to questions from the Council.
Mayor Schlum thanked Mr. Rodgers for his presentation.
Ms. Bender advised that three citizens wished to address the Council on this agenda item.
Dina Galassini addressed the Council and said that she is a resident of and business owner in Fountain Hills. She said that
they are talking about a large building and a proposed apartment and noted that the apartment has nothing to do with the
commercial building that is supposed to be a Wellness Center. She disclosed that she is a licensed realtor in the State of
Arizona and stated that she was told that if the owner does not sell or lease the building that the applicant plans on
building a second story apartment. She added that they are talking about an out-of-State owner who plans on staying in
the apartment when he is in Town. She said that if the Council denies this request, the applicant would need to obtain a
permit for a second story apartment in the near future. She stated the opinion that that would comply far better with the
Town's plans. She provided history on the building and said plans by the owner to rent the building failed but the
proposed rental fee was never reduced in an effort to secure a contract. She expressed the opinion that the owner's
motives are unclear and urged the Council to deny the Special Use Permit and keep the commercial use in place. She said
that the Wellness Center should first be put into place or he should design a second-story apartment and apply for a
permit. She noted that petitions have been signed by over 30 residents of the Town in opposition to granting the Special
Use Permit.
Terri Schmidt addressed the Council and said that she had e-mailed the Council her thoughts on this issue but wanted to
present them this evening as well. She stressed her disapproval of this proposal and noted tha t she and her sister own a
business two buildings down from this proposal. She expressed the opinion that a first -floor apartment in the building is
not in keeping with the downtown vision (residences should be second story or higher). She advised that there are many
available residential properties in Town and asked the Council not to approve the request.
Olive Fox, a resident and business owner in Town, addressed the Council and presented petitions containing signatures
from other business owners who were in opposition. She purchased her property, located three buildings down from the
proposal, she was not aware that building an apartment unit on the ground floor level would be allowed. She stated that
she looked into purchasing that building and learned that a second story could be put on it for living quarters and she
believes that is in compliance with the Town's plans. She advised that she is representing 34 concerned business owners
in Town from that square block who signed petitions asking the Council to deny the Special Use Permit. She noted that
the apartment will not be part of the Center and the business owners have concerns regarding the incompatibility with the
surrounding commercial properties, the potential lowering of commercial property's values, the fact that someone other
than the owner could occupy the space and when the building is sold, questions as to what then happens as far as the
apartment. She expressed the opinion that more appropriate choices for living quarters are available in Town other than in
a commercial building and requested denial of the Special Use Permit for this use.
Mayor Schlum thanked the speakers for their comments.
Mayor Schlum closed the public hearing at 6:50 p.m.
AGENDA ITEM #9 - CONSIDERATION OF A SPECIAL USE PERMIT TO ALLOW FOUNTAIN HILLS
WELLNESS CENTER, LOCATED AT 13235 N. VERDE RIVER DRIVE, TO CREATE A RESIDENTIAL
APARTMENT WITHIN A COMMERCIAL BUILDING IN THE C-2 ZONING DISTRICT. CASE #SU2011-04.
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In response to a question from Councilmember Elkie, Mr. Rodgers advised that if the Council approves the Special Use
Permit, the permit will remain with the property.
Mr. Rodgers discussed the Downtown Area Specific Plan and what is envisioned and stated that the plan permits
residential primarily on the upper stories. He said that if residential was going to be on the ground floor, it should not face
the street and there would be an entrance to residential above but it would not be the primary entrance. This is in the
Avenue district and that spoke about potentially having brownstone style condominiums or apartments in that area that
would be ground floor units. He stated that overall the comments presented this evening are correct.
Councilmember Elkie asked if the owner of a business (whether commercial or retail) is living in the building and running
the business, are there special restrictions or does the person need to apply for a Special Use Permit.
Mr. Rodgers advised that people should not be occupying the space for residential purposes in a commercial building. He
said that if they are in this zoning district, they need to have a Special Use Permit for a residential use regardless of
whether the building is owner occupied.
Councilmember Dickey stated that she has gone back and forth on the desire to have mixed use in this area. She said that
some of the comments (lowering property values, etc.) could occur even if the apartment was on the second floor. She
added that to her the peace, comfort and general welfare of surrounding property o wners is what stands out and there are
obvious objections to the proposal.
Councilmember Hansen asked how this property would be classified for property tax purposes (commercial, residential).
Town Attorney Andrew McGuire replied that he does not believe the property tax classification would change and since
the Town does not have a property tax, they are not in charge of determining classifications on any of the properties. He
said that in his experience the primary use is generally what drives that.
Councilmember Hansen stated that she agrees with Councilmember Dickey's comments and noted that the property
owners who signed the petition represent a very diverse component of the Town's business community and she respects
their opinions. She added that they post property for a reason -- a change is going to be made -- and the Council wants to
obtain input from people in the surrounding area. She commented on the lack of support that has been presented
regarding this proposal.
Mayor Schlum asked if the property owner or his representative was present this evening and Mr. Rodgers said that no
one was present to speak in support of this request.
Mayor Schlum said that the TCCD zoning was rezoned in alignment with the Vision Plan for the downtown but not t his
portion and Mr. Rodgers concurred. The Mayor asked if TCCD zoning would allow mixed use development and Mr.
Rodgers replied that it would still be a special use. He said that zoning was tweaked before the Vision Plan was put into
place.
Mr. Rodgers stated that when staff put their recommendation in the staff report they considered the fact that the apartment
was going to be more or less an evening to nighttime use because people are at work during the day. He added that staff
believes the use does meet the criteria that is in place because it is a residential unit going into a commercial area and
economic development came into play as well -- getting the business to locate there. He noted that the plan doesn't
specify whether it's a large development or a single unit, it just says mixed use and residential was encouraged in order to
help the businesses in the downtown area.
Councilmember Leger said that if they do not get a motion on this or if they vote to deny the request, they are really not
voting to deny the proposed business. That decision would not have an adverse impact on the business. He pointed out
that Planning & Zoning's vote was very close and noted Commissioner Turner's comment that he thought it was important
that the Plat 208 Association chime in and provide input. He asked if they had done so.
Mr. Rodgers advised that he has not received any input.
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Councilmember Leger added that he also suggested that it was important for the owner to appear before the Council (the
owner was not present at the meeting). He said that he reviewed the petition that was submitted and one of the things he
was interested in was looking at the addresses of the people who signed the petition, which was difficult to read. He
asked if Mr. Rodgers or someone who presented the petition could let him know what percentage of the businesses around
the applicant's property signed the petition.
Terri Schmidt and Olive Fox responded from the audience that the petitions were signed by the entire 208 block except
for the Chamber.
Councilmember Leger stated that he came to the same conclusion -- that 100% of the business owners who signed the
petition have businesses in close proximity to the applicant's property. He said that that is an overwhelming argument.
He added that it would be a far stretch to refer to this as a mixed use development that even comes close to the vision for
that area.
Vice Mayor Contino asked if approval of this request would set a precedent and Mr. Rodgers responded that if they are in
the C-2 District they can apply for an apartment and it would be up to the Council to decide whether to grant the request.
The Mayor called for a motion.
The request for a Special Use Permit DIED for lack of a motion.
AGENDA ITEM #10 - PRESENTATION BY STEVE DAVIDSON, PRESIDENT/CEO, AND TOM
SHAUGHNESSY, SR. VICE PRESIDENT OF OPERATIONS FOR THE BOYS AND GIRLS CLUBS OF
GREATER SCOTTSDALE AND POSSIBLE DIRECTION TO STAFF RELATING TO DISBURSEMENT OF
FUNDING FOR FISCAL YEAR 2011-12 FOR PERFORMANCES OR OTHER PROGRAMS.
Steve Davidson, President/CEO, and Tom Shaughnessy, Sr. Vice President of Operations, for the Boys and Girls Clubs of
Greater Scottsdale, addressed the Council relative to this agenda item. They highlighted a brief presentation on this issue
(Copy available in the office of the Town Clerk).
Discussion ensued relative to their Vision & Mission; a statistical overview; the Mary Ellen and Robert McKee Branch;
member achievement (national awards received by Fountain Hills youths); results for the Mar y Ellen and Robert McKee
Branch; programs funded by the Town; proposed funding requests for this year and the fact that last year they received
$100,000 from the Town and proposed programs to fund this year in the amount of $80,000; the budget; and the economic
impact of the Clubs on the community.
Mayor Schlum thanked Mr. Davidson and Mr. Shaughnessy for their presentation.
Ms. Ghetti advised that the Town has contracted over the past four years for various services that the Town doesn't
provide as far as youth services -- cultural arts for youths as well as the Food Bank. There are budgeted funds in the FY
2011-12 budget and the different groups have an opportunity to appear before the Council and present their proposals.
The Council then decides how those funds will be spent. She added that the next two agenda items deal with funding
proposals as well.
Mayor Schlum thanked Ms. Ghetti for her explanation.
Ms. Bender advised that one citizen wished to address the Council regarding this agenda item.
Dorothy Dudgeon addressed the Council and said that she is an advocate for the Boys and Girls Club of Fountain Hills but
is not associated with them. She stated that she talked with Mr. Shaughnessy and learned that the Town has decreased
their budget by $20,000. She understands that during these difficult economic times the Council has to keep a close eye
on the budget but noted that the Town has appropriated $75,000 for the Centennial Circle project. She asked whether they
should be investing in things or in people and stated the opinion that the impact of the Boys and Girls Club on the Town
of Fountain Hills is extremely important. She said that she has seen the plans for the Centennial Circle project and they
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are beautiful and a lot of time and money will be donated by the Town's residents for this project. She requested that the
Council consider investing in people, in children, rather than in things.
Mayor Schlum thanked Ms. Dudgeon for her comments.
Councilmember Dickey commented on the advocacy for the Centennial Circle, at least to her, has everything to do with
people. It has a lot of history around it and she is hoping and anticipating that it will be a gathering place for the
community.
Councilmember Dickey said that she has questions to pose because they are talking about taxpayers' money and there are
other needs as well (the Posse, etc.). She agreed that these are tough economic times. She asked how many youths would
be served by the proposed classes.
Mr. Davidson advised that approximately 400 to 500 youths would be served -- all registered members of the Boys and
Girls Club.
Councilmember Dickey noted that yesterday in the newspaper there was some information about some sports programs
that Fountain Hills has partnered with the Boys and Girls Club for over the last several years and when they first started
the youths that were in flag football and basketball were paying $25.00 extra to become members of the Boys and Girls
Club. She thought that they were not doing that any more but the paper said that flag football is charging $25.00 for
participation by kids to play basketball and football. She stated that that is a separate issue but said that it generates
approximately $10,000 from both sports from youths that are not already members of the Club. She noted that that
amount has not been factored in with the split they do with the Town on these two programs. Discussion had taken place
regarding this because if a youth wanted to play basketball in Town, they shouldn't have to become a member of the Club
in order to do so. She stressed that she is bringing this up just for transparency reasons and not to take anything away but
she asked if there is a possibility that they not charge the Town's youths who want to play in those programs (not charge
them the extra $25.00). She stated that parents have said that especially older youths do not use the Club for anything else
but those two programs. She added that she is seeking Council reaction to that because if they are going to fund $80,000,
they should all feel good about doing that and have the full picture.
Mr. Davidson replied that none of the money she is talking about funds any of the sports programs. As far as the
partnership with the Boys and Girls Club, the Town came to them and discussed it -- it was not initiated by the Club. If it
would be better for the Town to just do the football or basketball programs on their own, the Club would be happy to just
do their services separate from that. He noted that they have a budget for the community of $800,000 and only a portion
of that money is raised through services and fees and the money that they receive from the Town. The rest of the money
has to be raised by the Board of Directors of the Boys and Girls Clubs of Greater Scottsda le through special events,
annual campaigns, etc.
Councilmember Dickey commented that she knows that at one time there were maybe four teams here and four teams
there and it made a lot of sense to do that and it was good for the kids and the community. She added that she is
questioning the extra $25.00 and the fact that the youths have to become members of the Club in order to be in those
programs. She also is questioning the fact that the money generated by the $25.00 fee is not reflected under the reven ue
that is generated (reflected for those two programs).
In response to request from Mr. Davidson for clarification, Councilmember Dickey stated that the balance sheet for the
flag football does not reflect the revenue ($25.00 fees).
Mr. Davidson said that he has not seen the sheet that Councilmember Dickey is referring to.
Mr. Shaughnessy stated that in the partnership, everyone who comes in and pays for the basketball or flag football
programs, the Club takes those fees that are for those programs and takes the expenses out and cuts a check to the Town
for half that amount. He noted that they use the Club's facility for all of the games and their staff (no City staff is
utilized). He added that it is a great partnership and the Town came to them about it but they certainly could have more
discussion on this issue, the value the Club provides with those programs and the money that goes back to the Town. He
said that he understands what Councilmember Dickey is saying (add in the $25.00 for those two pro grams under the
revenue side).
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Councilmember Dickey said that she is trying to figure out why the youths have to become members of the Club to be in
these programs (she thought they had done this two or three years ago -- made it so that wasn't going to be the case). She
added that some parents had brought this up to her and she felt that it was her responsibility to ask about that.
Mr. Davidson advised that he understood and said that if they come across any parents who cannot afford the $25.00 or
the $100.00, they have scholarship opportunities in place to help with that. He noted that a good portion of that money
also covers members' insurance costs so that if anyone gets hurt there is coverage.
Councilmember Dickey explained that she had read the story in the paper just a few hours ago and thought that they had
done away with the charge so she apologized for not speaking with Mr. Davidson and Mr. Shaughnessy ahead of time
about this.
Mr. Shaughnessy stated that there was never a time when it was decided that the fee was not going to continue. It has
been a discussion point but the policy never changed.
Mayor Schlum commented that he believes there was about a year or so when they did institute something in working
with the Club -- there was an option, at least for that year, that if people didn't want to become members they would pay a
little higher registration fee to cover some of the associated costs (insurance, etc.). He added that some members did think
that that was finalized and it is worth revisiting as they move forward.
Vice Mayor Contino said that the School District is making the sports people pay, pay, pay. He said everything with the
schools today is like that but the tax dollars are unbelievable for what has to be done. H e added that in defense of that, he
thinks that for what the Club is doing he is very much a fan. He noted that people come up to him and say they would n’t
know what to do if they didn't have the Boys and Girls Club in Town -- so what they are doing is good. He stated that as
far as the $25.00, "boo hoo" -- you have to protect yourselves and if the parents can't do it, there are other programs that
will. He thanked them for everything the Club does for the Town and added that he is sorry that the Council did not give
them all the money.
Councilmember Hansen asked whether the Boys and Girls Club would have come to Town in 1996 if there had not been a
partnership with the Town.
Mr. Davidson responded that Ms. Ghetti brought the Boys and Girls Club to Fountain Hills because they started with a
partnership with the Sheriff's Department, the Town and the School District with the Midnight Madness Program and that
is how it began. He advised that they received some Federal monies that helped them with operating expenses (about
$75,000 a year) and that was what led to starting the program up at Four Peaks and they expanded from there.
Mr. Davidson confirmed that it is extremely important to partner with the communities in which they are located.
Councilmember Leger said that he has a global question that he would like to pose to Ms. Ghetti regarding the three
contracts that they are looking at this evening. He stated that it is his understanding that there was significant discussio n
during the budget process regarding a new way of doing business -- community partners. He added that rather than
awarding a lump sum, it was going to be based on specific deliverables -- more like a service contract. He asked where
the Town was as far as that and how structurally that will work. He noted that they have appropriated the $80,000 and he
is interested in knowing how that money will be spent and how and when they will pay for that.
Ms. Ghetti advised that the Budget Committee discussed these contracts in depth (the Community Contracts) and the goal
was to have (for the benefit of the taxpayers and so they could see what they were getting for their dollars) specific
deliverables or programs that the Town doesn't run (example: the Youth Theater). She noted that the Boys and Girls
Club provides a youth and teen center, which the Town does not have and so when they talked about the appropriation
they wanted to covey to the groups that the appropriation would buy something for taxpayers and the taxpayers could be
confident that the money that was disbursed to the organizations would be purchasing a program, service or product.
Ms. Ghetti discussed how the billing will occur and the disbursement of funds and stated that in previous years the groups
would submit to the Town a monthly invoice that would represent just a portion of the funds that were allocated. For this
fiscal year, the proposal was first to make a recommendation to the Council as far as some deliverables and also provide
an opportunity for the groups to come forward and explain how they were going to provide the services. She said that
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once that had been determined, they would then decide how the Town was going to pay for it. She explained that they
haven't gotten that far yet -- they wanted to find out what deliverables the Council wanted from the groups and then go
from there.
Ms. Ghetti confirmed that the Council would vote on the three programs tonight and staff would then enter into contracts
with the groups and the contracts would stipulate how the payment was going to be made.
Discussion ensued relative to the fact that a menu is being presented and the Council will select the items they want; the
fact that with the 20% reduction, the Club will have to cut back on some of the prevention services that are currently
offered; the fact that most of the programs are national programs; Mr. Davidson's comment that the numbers presented to
the Council for various programs do not reflect 100% payment for those programs (the overall budget is $800,000); and
the fact that the Town is supplementing a portion of the programs that the Club is putting on to ensure that they continue.
Councilmember Leger MOVED to authorize staff to prepare a contract for the Boys and Girls Club of Greater Scottsdale
and the disbursement of funds for teen enrichment in the amount of $80,000 for the three component programs outlined
this evening and Councilmember Hansen SECONDED the motion, which CARRIED UNANIMOUSLY by those
present (6-0).
Mayor Schlum thanked Mr. Davidson and Mr. Shaughnessy and told them to keep up the great work they are doing.
AGENDA ITEM #11 – PRESENTATION BY VAL STASIK, FOUNTAIN HILLS COMMUNITY THEATER
EXECUTIVE DIRECTOR, AND POSSIBLE DIRECTION TO STAFF RELATING TO DISBURSEMENT OF
FUNDING FOR FISCAL YEAR 2011-12 FOR PERFORMANCES OR OTHER PROGRAMS.
Val Stasik, Fountain Hills Community Theater Executive Director, addressed the Council relative to this agenda item.
Ms. Stasik said that the Theater is very grateful that they can partner with the Town to continue their 25 -year history of
award winning productions and youth education. She reported that they have been cumulatively awarded over 25 Tony
Awards as well as other awards. She briefly highlighted their achievements and upcoming events. She advised that the
youth productions are in great need of underwriting. In an effort to keep ticket prices affordable and due to their limited
seating capacity the ticket income never covers the expenses (and that is what they are asking the Council to help them
with -- making up that amount).
Ms. Stasik noted that expenses/income/net for the five productions that are put on by the Theatre are outlined in the
materials provided to the Council. She requested that the Council help the Theatre to defray the costs that they cannot
make up in ticket sales -- this will allow the programs to continue. She highlighted two of the productions that the Theatre
plans to put on (Crazy for You and Mame) and associated underwriti ng estimates. She advised that the total underwriting
for the productions comes to more than what the Town has allotted and partnership for the shows outlined would
definitely make a statement and help the Community and Youth Theaters (even partial assistance would be greatly
appreciated).
There were no citizens wished to speak on this agenda item.
Mayor Schlum thanked Ms. Stasik for her presentation.
Councilmember Elkie asked how many years the Town has been providing funding for the Boys and Girls Club, the
Community Theater and the Food Bank.
Mayor Schlum commented that the Town formalized funding about four or five years ago but there was funding before
that. He added that they have reduced funding for this year and for prior years as well.
Councilmember Hansen advised that the Community Theater has received funding since the Town incorporated and the
Boys and Girls Club since 1996.
Ms. Stasik stated that like the Boys and Girls Club, the Theater has grown considerably.
Mayor Schlum asked if there was any more Council feedback regarding the $72,240 amount.
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Councilmember Leger commented on the value of the Theater for the youths in the community and said that they are
looking at contracting for a service that is an extension of services that the Town would normally provide under Parks &
Recreation, but they are not in that business so they look at their services to meet those particular needs. He added that he
had received some questions from some of his constituents that he would like to address as far as economic development.
He asked if there is any evidence from Ms. Stasik's perspective or the Town's Economic Development Director as to how
these productions add value to the community with respect to return on investment.
Ms. Stasik replied that percentage wise, the Community Theater (she did not bring statistics with her to the meeting) as far
as drawing people into Fountain Hills to attend productions, the higher percentage of attendees come from outside of the
Town and they do go out to dinner as well (they can show their ticket and get various discounts). She added that their
classes and workshops also draw many participants from outside of the community. She indicated her willingness to
provide specific statistics to the Council.
Councilmember Dickey stated that she would not be voting on this item.
Ms. Stasik further commented on the divisions associated with when all of the productions will occur (the dates have been
provided) and said that that will answer the Council's questions regarding the allocations required prior to each
production. She noted that they are spread out throughout the year.
In response to a question from Councilmember Hansen, Ms. Stasik responded that there are approximately 25 participants
per cast, 10 to 20 volunteers and approximately 500 to 600 attendees (per production). Youths have been trained to serve
as volunteers.
Discussion ensued relative to tying the different programs together and bringing activities to the Avenue and to the Park
and Councilmember Elkie's question regarding if the Town was interested in having events at the Park, whether this is
something that could be arranged; Ms. Stasik's reply that the original three-year contract and two years after, included a
show in the Park that was funded separately and underwritten by the Town; time and staffing restraints associated with
putting on an additional production, which is why additional funds were required; the fact that budget restraints resulted in
the loss of that particular program; and Ms. Stasik's comment that if the Council wanted to have programs at the Park and
provided the necessary funding, although that would tax the existing staff since they already have a full schedule, this was
certainly something they could do (if they tried to do that with the current allocated funding, one of the Theater's programs
would have to go).
Councilmember Elkie MOVED to direct staff to prepare a contract with the Fountain Hills Community Theater to provide
funding in the amount of $72,240 and Councilmember Leger SECONDED the motion, which CARRIED
UNANIMOUSLY by those present and voting (5-0) with Councilmember Dickey abstaining.
AGENDA ITEM #12 - PRESENTATION BY DAVID IVERSON, EXTENDED HANDS FOOD BANK
DIRECTOR, AND POSSIBLE DIRECTION TO STAFF RELATING TO DISBURSEMENT OF FUNDING FOR
FISCAL YEAR 2011-12 FOR PERFORMANCES OR OTHER PROGRAMS.
Extended Hands Food Bank Director David Iverson addressed the Council relative to this agenda item and said that a
handout had been distributed to the Council. He thanked the Council for allocating funds for the organization four years
ago when they were trying to stabilize their operation. He said that about that time they went from serving approximately
100 families to currently over 300. He commented on the money that has been appropriated for the Food Bank, if
approved, and noted that if you take 300 families and divide that out it comes to approximately $8.40 a month per family.
He reported that the rest of the monies needed have to be raised through donations (a significant amount of the food that is
provided comes from the good citizens, stores and organizations in the Town). He added that cash donations keep the
doors open and the operation running and they work with community volunteers, including court ordered service
individuals. They have no additional income sources other than what they do on their own. Everything they do is free of
charge to those who qualify.
Mr. Iverson referred to the handout distributed to the Council (a copy is available in the office of the Town Clerk) and
said that the Town has mandated that the Food Bank qualify everyone who comes to them. He reported that they have
done that. He further commented on the youths in the schools who are in need of lunches and said that is indicative of
what they have seen at the Food Bank (many of the people they serve are currently unemployed). They have documented
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341 local families in the last ten months that frequent the Food Bank on a regular basis and that need continues to grow.
A need was identified for a commercial kitchen and the completion of that project as well as the installation of the new
cooler and freezer combination is on indefinite hold. The organization will need to raise an additional $10,000 to
purchase and install the type of grease interceptor that the Sanitation Department is asking for (the kitchen is for
fundraising and training the unemployed for possible new employment).
Mr. Iverson informed the Council that he is an ordained minister and stressed that Extended Hands Food Bank does not do
any religious ministry contrary to what some might allege. Warehouse Ministry operates on a Saturday night to offer
hope and encouragement and is a completely separate Arizona corporation with its own 501(C)3 IRS status. It functions
independently with its own funding sources, including rent, checking account, operational costs and food. People who
come to the Food Bank are simply invited to attend and every week War ehouse Ministry gives away gift cards and a free
meal. He stated that this has made an impact on a number of people over the last two years as far as their ability to get
through the difficult times they are facing.
Mr. Iverson discussed the concerns he would have with the proposed method of funding, which included:
* The community will be inclined to believe that their food donations are no longer needed, therefore depriving many
the pleasure of keeping the Food Bank's shelves stocked, resulting in diminishing food supplies;
* If funds are reallocated to reimbursement of food purchases it will place an additional burden to raise funds to keep
the doors open. Also, it increases the time, costs and labor to acquire and freight food; and
* Guaranteed, when word gets out that the Town is purchasing food, people will come with a shopping list and this
will be a "no win" situation.
Mr. Iverson stated that as far as specific programs he doesn't even know how they could address that because they simply
make food available to people who need it. He added that they hope to be able to proceed with their plans for the kitchen
and help train people so that they gain greater employment opportunities.
Mayor Schlum thanked Mr. Iverson for his presentation.
Town Clerk Bev Bender advised that two citizens wished to speak to the Council.
Sue Horn addressed the Council and said that she volunteers as a bookkeeper at the Food Bank and before taking on that
responsibility she had no idea that there were needy people in Town. She stressed the importance of the community
helping their less fortunate neighbors and added that Pastor Iverson has done a fabulous job. She concurred with his
previous comments regarding the fact that the Food Bank does not carry on any religi ous activities. She noted that the
need for assistance is growing and reported that 38% of the school children in Fountain Hills qualify for discounted or
free lunches. She thanked the Council in advance for continuing to fund this very worthwhile organization -- Extended
Hands Food Bank.
Dorothy Dudgeon addressed the Council and stated that she is speaking as an advocate for the Food Bank. She
commented on the fact that the Town has decreased funding for this valuable organization and emphasized that t he need
for this type of assistance in the community is growing. She reiterated comments presented during a previous discussion
and again urged the Council to support and invest in people rather than things (i.e. the Centennial Circle project, which is
a wonderful project but not one she believes should take the place of funding peoples' needs). She also spoke in support
of funding for the Boys and Girls Club and the Community Theater.
Mayor Schlum thanked the speakers for their comments.
Councilmember Elkie stated that citizens had questioned whether religious services were being conducted in the building
that is paid for by tax dollars and he believes Pastor Iverson has answered those questions. He said that there were also
some questions about there being a restaurant or some type of food sales going on outside of this area (i.e. fish frys, etc.).
Mr. Iverson responded that they hope to do that type of thing in the future as a fundraiser to help supplement the Food
Bank.
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Councilmember Elkie asked if tax dollars were being used to pay for the kitchen and Mr. Iverson advised that most of the
kitchen has been funded by the Rotary Club as far as equipment and things like that.
Councilmember Elkie questioned whether any of the dollars that the Food Bank r eceives from the Town are going
towards supporting something outside of the Food Bank (a separate restaurant or kitchen).
Mr. Iverson advised that when the dollars just come in it is hard to say with 100% certainty that nothing has ever been
done like that. He said that is not their purpose but he doesn't know how they could divide that out because at this point
they are not operating that facility.
In response to a question from Councilmember Elkie, Mr. Iverson said that as far as the permitting process , fire
inspections, etc., all of that is being addressed. He added that they are pursuing what it is going to take to put a grease
interceptor in. The County Health Department did approve a proposal submitted by the Food Bank but they were
informed that the Sanitation Department in Fountain Hills would not approve it. He confirmed that as far as permits and
plans for construction, everything has been presented to the Town.
Councilmember Elkie commented that it is important for the taxpayers to know that organizations such as the Food Bank
that receive taxpayer funding are following the same rules as anyone as far as permits, construction, fire safety
inspections, etc.
Mr. Iverson stated that all of that is in the works and being addressed.
Mayor Schlum advised that the Council is trying to put clear measurements in place. He said that as far as his concern
regarding the community thinking that the government is funding the Food Bank, it is clear in this case as it is with the
other groups that appeared before them this evening that the Town represents a small portion of the monies that the
organizations need to survive -- they all strongly rely on volunteers and private/business donations. He added that the
reduced funding for the Food Bank is a reflection of the economic times they are facing but the communities, individuals
and businesses are responsible for direct involvement in the various organizations. He noted that government helped the
Food Bank to get established but it is incumbent upon the people and various businesses/organizations to support that
effort and one another -- that is not the government's role. He stressed that the Town's reduction in funding does not
reflect a reduction in need.
Mayor Schlum asked Town Attorney Andrew McGuire if he had anything to share regarding any of the concerns and
whether he could work off line with Pastor Iverson and others (does staff have enough to move forward) and Mr. McGuire
advised that they did.
Councilmember Leger MOVED to authorize staff entering into a contract in the amount of $30,250 for the Extended
Hands Food Bank and Councilmember Elkie SECONDED the motion, which CARRIED UNANIMOUSLY by those
present (6-0).
AGENDA ITEM #13 - CONSIDERATION OF RESOLUTION 2011-12, RATIFYING AND CLARIFYING THE
PRIOR RECOMMENDATION OF THE TOWN COUNCIL RELATED TO "CUTILLO PLAZA."
Mr. McGuire addressed the Council relative to this agenda item and said that before the Council originally came up with
the naming policy, a Council in the past sometime addressed naming the 13 acres on which the Town Hall and Library sit
"Cutillo Plaza." He stated that staff wanted to bring that back to be sure that the Council wants to reaffirm that because
the motion was to future Councils (to do this after the property was acquired). He said that staff would like the Council to
reaffirm that, noting that a policy is now in place, and staff is seeking Council direction as to how they would like to
recognize former Mayor Cutillo -- entry signage, etc. so that staff can bring back some options for the Council to consider.
There were no citizens wishing to speak on this agenda item.
Vice Mayor Contino said he appreciates everything and is glad it is going to go through but he has a concern about the
word "Plaza" -- he asked if "Plaza" sounded old to them.
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Mayor Schlum stated that at this point, if they are going to move forward, it is important that they have some alternatives
that can be worked into the resolution.
Mr. McGuire agreed that now is the time for the Council to decide whether they want any changes to be made.
Councilmember Hansen asked if they could just ratify the action and leave the actual name for future discussion (go ahead
with the nuts and bolts and wait on the actual name).
Mr. McGuire advised that that would be fine.
Councilmember Leger asked if the Council moves forward on this particular issue whether that would exclude the ability
for naming rights within that plaza and Mr. McGuire stated that it would not.
The Mayor asked if they needed a motion to make a change to the resolution or rework it and Mr. McGuire advised that
currently the resolution is ratifying the previous decision. He believes that Councilmember Hansen had recommended
that they delay the details as far as the actual name to a later point in time.
Councilmember Hansen MOVED to approve Resolution 2011-12, ratifying and clarifying the prior recommendation of
the Town Council related to "Cutillo Plaza" and Councilmember Dickey SECONDED the motion, which CARRIED
UNANIMOUSLY by those present (6-0).
AGENDA ITEM #14 - CONSIDERATION OF A CONTRACT WITH URBAN ENERGY SOLUTIONS, INC., IN
THE AMOUNT OF $59,582.26 FOR THE PURCHASE AND INSTALLATION OF THE TOWN CENTER
COMPLEX ENERGY MANAGEMENT SYSTEM.
Stormwater/Environmental Planner Raymond Rees addressed the Council relative to this agenda item and introduced
Scott Copeland, the President of Urban Energy Solutions and Stretch Koveikis, the Town's Facilities Supervisor. He
discussed the energy efficiency and conservation block grant that the Town was awarded last April and reported that there
are no matching requirements associated with this grant that is for $136,500. He explained that the grant is to help the
Town focus on energy efficiency projects and said that the Town submitted for two projects -- one, a solar project to go in
on the parks buildings and the second was for a massive lighting retrofit for Town owned buildings. He stated that due to
the results of the audit and some of the SRP rebates that were discontinued, staff is recommend ing that the Council
redirect funding to retrofit the buildings with more energy efficient equipment as outlined in the audit. He briefly
described the proposal staff is submitting for consideration (purchase and install the Town Center complex energy
management system, which includes the installation of mini HVAC systems, with one at the old Kiwanis building).
Discussion ensued relative to staff's proposal and what would be included as part of the purchase. Mr. Rees reported that
the total cost for the project is about $207,000 and stated that the Town will receive approximately $71,000 in SRP
rebates and noted that staff has already received the rebates for the energy management system, which will pay up to
approximately half of the purchase and installation costs. The project is scheduled to start in late August/early September
and should be completed by mid-October. He highlighted the beneficial impacts of taking such action. He noted that two
eligible bids were received by the Town for this project a nd recommends accepting the bid of Urban Energy Solutions,
Inc., the lowest eligible bidder. He reported that the remaining funding will go towards the retrofits that will be completed
by the end of this fiscal year. He cautioned that if the Town does not go forward with the project they are in jeopardy of
losing its funding through ARRA (the contract has to be started within 18 months and September is the dea dline for
starting the project). Mr. Rees indicated his willingness to respond to questions from the Council.
Mayor Schlum thanked Mr. Rees for his presentation.
There were no citizens wishing to speak on this agenda item.
In response to a question from Councilmember Elkie, Mr. Rees advised that staff put all of the energy projects into one
plan, which will allow the Town to start one of the projects that commits the funds by September. They will have three
years from April of last year to complete all of the projects.
Councilmember Dickey asked about the timeframe and Mr. Rees replied that the first portion of the project will be
installed and then they have to provide three months of data that will be analyzed and that will disclose what the
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performance payment will be. He confirmed that there are great benefits and cost savings. He also confirmed that the
project will be paid for by grant funds and no matching funds are required from the Town.
Councilmember Dickey MOVED to direct staff to enter into a contract with Urban Energy Solutions, Inc., in the amount
of $59,582.26 for the purchase and installation of the Energy Management System for the Town Center complex and
Councilmember Hansen SECONDED the motion, which CARRIED UNANIMOUSLY by those present (6-0).
AGENDA ITEM #15 - CONSIDERATION OF ENTERING INTO A CONTRACT WITH THE MERCER
GROUP, NOT TO EXCEED $20,000, TO CONDUCT THE SEARCH FOR THE NEW TOWN MANAGER.
Human Resources Administrator Joan McIntosh addressed the Council relative to this agenda item and noted that on
August 4th, the Council approved moving forward with a contract with the Mercer Group to conduct a search for a new
Town Manager. She said that the Town Attorney drafted a contract that was sent off to the Mercer Group and they have
signed the contract with no changes. She stated that tonight staff was recommending that the Council approve the
contract with the Mercer Group. She indicated her willingness to respond to questions from the Council.
Mayor Schlum thanked Ms. McIntosh for her presentation.
Ms. Bender advised that one citizen wished to speak to the Council on this item.
Vincent Marsello addressed the Council and requested that they table this item. He expressed the opinion that the Town
does not need to hire a firm to locate a new Town Manager because they already have a very qualified person on staff who
can fill the position -- Interim Town Manager/Finance Director Julie Ghetti. He stressed the importance of promoting
from within and called upon the Council to use common sense and suggested that instead they use the $20,000 to work
out a contract with Ms. Ghetti. He said that if she wasn't qualified, the Council would not have a ppointed Ms. Ghetti to
the position of Deputy Town Manager. He added that Ms. Ghetti has worked with all of the people in Town Hall and has
served as the Finance Director. He stated that if they hired an outside person, that person will be tasked with le arning
everything that Ms. Ghetti already knows and then some. He recommended that they combine the Town Manager and
Finance Director's jobs and save some additional dollars. He said that should she choose not to accept the position then
the Council could come back and take up this item again. He stated the opinion that they already have the right person to
do the job and she should be given that opportunity, which will benefit the Town.
Mayor Schlum thanked Mr. Marsello for his comments.
The Mayor asked Ms. McIntosh and Mr. McGuire if the proposed contract encompasses the Council's desires regarding
the process.
Ms. McIntosh said yes, it does and explained that Mr. Mercer as well as the other search firms followed the RFP and
added that Mr. Mercer appears to be very flexible and willing to work with the Council to conduct a successful search.
Mayor Schlum noted that the Council obviously values Ms. Ghetti tremendously. He said that it was not a requirement to
go through a process, the Council could simply appoint a Town Manager and execute a contract and Mr. McGuire
concurred. Mr. McGuire added that appointing the Town Manager is completely at the Council's discretion as is the
process for the selection.
Mayor Schlum commented that the Council did discuss whether to do an in -house search as well as an outside search and
came up with a Request for Proposals to contract with an outside search firm. He said that the goal is to identify the best
Town Manager for Fountain Hills as they move forward. He stressed that this action does not preclude the Interim Town
Manager from applying for the position.
In response to a question from the Mayor, Ms. McIntosh reported that once the contract has been executed Mr . Mercer has
assured staff that it is very likely that someone would be on board by December 1st and that is what the contract states.
Mayor Schlum stated that Mr. Mercer will be meeting with the Council and staff to establish the process to be followed a s
they move forward and Ms. McIntosh concurred and said that once the contract is executed the Mercer Group has
indicated that they are available as early as next week to meet with the Councilmembers individually or as a group,
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however the Council desires. She said that Mr. Mercer recommended that they meet individually and he would also like
to meet with the management team to obtain their input.
Mayor Schlum advised that it is clear that they will end up with a process that will include individual input , group input,
staff input, stakeholder input and a good public process. He stressed the importance of sharing with the Mercer Group
what they all feel is really important in a Town Manager.
Mr. Marsello readdressed the Council and suggested that before the Council vote on the proposed contract that they first
ask Ms. Ghetti , who is really very qualified, if she is interested in the position because then if she turns it down then
could then move forward with the Mercer Group. He requested that they not do that without first seeing if Ms. Ghetti is
interested in serving in that position. He stated the opinion that a lot of people in Town would agree with his suggestion.
He commented on Ms. Ghetti's background with the Town and said entering into the contract without first approaching
her does not make sense. He reiterated his previous request that the Council table this, ask Ms. Ghetti if she is interested
in the position and then come back and present their recommendation and vote.
Mayor Schlum thanked Mr. Marsello for his comments.
Councilmember Leger MOVED to approve the contract with the Mercer Group as presented to conduct a search for a
new Town Manager at a cost not to exceed $20,000 and Councilmember Elkie SECONDED the motion, which
CARRIED UNANIMOUSLY by those present (6-0).
AGENDA ITEM #16 - DISCUSSION WITH POSSIBLE DIRECTION TO STAFF REGARDING A
TEMPORARY SALARY INCREASE FOR INTERIM TOWN MANAGER, JULIE GHETTI.
Ms. McIntosh addressed the Council relative to this agenda item said that at the last Council meeting, the Council
appointed Deputy Town Manager/Finance Director Julie Ghetti as Interim Town Manager/Finance Director until a new
Town Manager is on board. She stated that at that time she suggested that the Council consider a salary increase if they
felt that appropriate and Council directed staff to bring back a recommendation regarding the salary for the Interim Town
Manager. She said she has done that and there is currently no policy in place to base it on so she based her
recommendation on what has been done in the past -- to move the salary above what the highest paid Director is making.
She also conducted some research through the League of Arizona Cities and Towns as to Assistant Town Managers'
salaries in comparably sized towns and the average salary for an Assistant Town Manager is $109,700 dollars
(approximately) and that is why she has recommended that salary amount until a new Town Manager is on board.
Mayor Schlum thanked Ms. McIntosh for her input.
There were no citizens wishing to speak on this agenda item.
Councilmember Dickey MOVED to approve a temporary salary increase effective August 1, 2011 for the Interim Town
Manager in the amount of $4,220 bi-weekly until such time as a new Town Manager has started employment with the
Town of Fountain Hills (Total salary: $109,704 annually) and Councilmember Elkie SECONDED the motion.
Mayor Schlum advised that he appreciates the discussion and the motion and of course he appreciates Ms. Ghetti. He
noted that the interim position will likely be for a period of four months. He stated that the Interim Town Manager's
salary will be increased by 20% and thanked Ms. McIntosh for the research she did on t his issue. He said that he was
looking at something closer to the top paid salary of a current Town employee and then a little bit more -- not 10% more,
something along the lines of $1,000 more a month because of fiscal restraints. He stressed that with either of those figures
Ms. Ghetti would be worth the money. He stated that he is certainly in favor of paying more than the Town's highest paid
employee but he is not sure they need to be $10,000 over that amount. Mayor Schlum said that he would prefer a lesser
amount and asked Council for input regarding a possible amendment to the motion.
Councilmember Dickey asked the Mayor what figure he had in mind and he said $102,000 and added that he is not
making an amendment yet.
In response to a question from Councilmember Elkie, Ms. McIntosh advised that a new Town Manager could likely be
selected by December 1st and at the latest in place by mid-December.
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Councilmember Elkie advised that they are talking about a four-month period and said that Ms. Ghetti will be carrying out
the duties of Interim Town Manager as well as Finance Director and, because of the short duration and the double duty
she will be performing, he can support Ms. McIntosh's recommendation.
Mayor Schlum thanked the Council for the discussion and said that last time he thought they talked about going slightly
above the highest paid Town employee and that is why he brought that up.
The motion CARRIED UNANIMOUSLY by those present (6-0).
AGENDA ITEM #17 - DISCUSSION WITH POSSIBLE ACTION RELATING TO PROPOSED RESOLUTIONS
TO BE CONSIDERED FOR ADOPTION BY THE 2011 RESOLUTIONS COMMITTEE AT THEIR AUGUST
30, 2011 BUSINESS MEETING, HELD DURING THE LEAGUE OF ARIZONA CITIES AND TOWNS
ANNUAL CONFERENCE.
Interim Town Manager/Finance Director Julie Ghetti addressed the Council relative to this agenda item and said that each
year the Arizona League of Cities and Towns asks cities and towns for proposed resolutions to be presented at the
upcoming Legislative Session. She explained that what is before the Council tonight is the compilation of all of those.
She stated that this is the Town's opportunity during the League Conference to support or oppose the proposed resolutions,
which will be proposed to the Legislature during the 2011-12 Session. She noted that some are to support the freeze on
the Legislature taking any more State Shared Revenues as well as reinstating the rate on HURF that was done during the
last Session. She indicated her willingness to respond to questions from the Council. (The proposed resolutions are
included in the Council packet.)
Mayor Schlum thanked Ms. Ghetti for her input.
The Mayor commented that this is done on an annual basis and is an interesting process.
There were no citizens wishing to speak on this agenda item.
Councilmember Dickey MOVED to approve the League of Arizona Cities and Towns 2012 proposed resolutions and
Councilmember Leger SECONDED the motion, which CARRIED UNANIMOUSLY by those present (6-0).
AGENDA ITEM #18 - COUNCIL DISCUSSION/DIRECTION TO THE INTERIM TOWN
MANAGER/FINANCE DIRECTOR JULIE GHETTI.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directin g
staff to conduct further research and report back to the Council.
A. Ms. Ghetti advised that she would move ahead to prepare three community contracts as directed by Council.
AGENDA ITEM #19 – SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES BY
THE INTERIM TOWN MANAGER/FINANCE DIRECTOR JULIE GHETTI.
Ms. Ghetti advised that during the last Council meeting a citizen asked what the Town's total indebtedness was and said
that she passed out a report to the Council regarding that issue and what is filed every year with the Arizona Department
of Revenue. She noted that the information has also been added to the Town's website under the Finance Division so that
residents can access that information.
Ms. Ghetti added that at the last meeting it was asked what the Finance Department was going to do for assistance if
needed and said that they are very fortunate in that they have two very experienced government CPAs who have
volunteered to come in on a regular basis and help the Department do everything that needs to be done throughout the
year-end audit, preparing the Financial Report and helping with the budget. She reported that the two individuals are Burt
Fisher and Craig Rudolphy.
Mayor Schlum stated that the Town is indeed fortunate to have such volunteers and said that the Town is very lucky to
have such a large volunteer base and thanked Mr. Fisher and Mr. Rudolphy for their willingness to serve.
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The Mayor commented that a few of the Councilmembers attended the El Salvador event last night and said it was
wonderful. He added that they are looking to have the youths (some of the 44 that went on the trip) put together a video
collage that they can put on Channel 11 that will show some of the beautiful pictures that they took as well as some of the
"take aways" that they gained as a result of that opportunity.
AGENDA ITEM #20 - ADJOURNMENT
Vice Mayor Contino MOVED to adjourn the meeting and Councilmember Leger SECONDED the motion, which
CARRIED UNANIMOUSLY by those present (6-0). The meeting adjourned at 9:00 p.m.
TOWN OF FOUNTAIN HILLS
By __________________________
Jay T. Schlum, Mayor
ATTEST AND
PREPARED BY:
_________________________
Bevelyn J. Bender, Town Clerk
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Session held by the
Town Council of Fountain Hills in the Town Hall Council Chambers on the 18th day of August 2011. I further certify
that the meeting was duly called and that a quorum was present.
DATED this 15th day of September 2011.
_____________________________
Bevelyn J. Bender, Town Clerk