HomeMy WebLinkAbout2018.1016.TCRM.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING OF THE
FOUNTAIN HILLS TOWN COUNCIL
OCTOBER 16, 2018
MINUTES
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh
Mayor Kavanagh called the Regular Meeting of October 16, 2018, to order at 5:35 p.m.
2. INVOCATION — Pastor Steve Bergeson, Shepherd of the Hills Lutheran Church
There being no one present from Shepherd of the Hills Lutheran Church, Mayor
Kavanagh asked for a moment of silence.
3. SWEARING IN of Sherry Leckrone as a member of the Fountain Hills Town Council
At this time, Judge Melton swore in Councilmember Sherry Leckrone to the
Fountain Hills Town Council. Councilmember Leckrone said that she was honored to be
there and excited to get started.
4. ROLL CALL — Mayor Linda M. Kavanagh
COUNCIL MEMBERS PRESENT: Mayor Linda Kavanagh; Vice Mayor Art Tolis;
Councilmembers Sherry Leckrone, Henry Leger, and Alan Magazine.
COUNCILMEMBERS ABSENT: Councilmembers Dennis Brown and Nick DePorter.
OTHERS PRESENT: Town Manager Grady Miller; Town Attorney Aaron Arnson; Town
Clerk Elizabeth A. Burke.
5. MAYOR'S REPORT
A. The Mayor will read a proclamation declaring October 21 — 27, 2018, as 2018
Arizona Cities and Towns Week.
Mayor Kavanagh read a proclamation declaring October 21 — 27, 2018, as 2018
Arizona Cities and Towns Week.
B. The Mayor will read a proclamation declaring October 27, 2018, as Make a
Difference Day in Fountain Hills.
Mayor Kavanagh read a proclamation declaring October 27, 2018, as Make a
Difference Day in Fountain Hills.
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 2
6. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
A. PRESENTATION by auditors, Heinfeld Meech & Co., to present the FY17-18
Comprehensive Annual Financial Report (CAFR) to Council.
Mr. Miller explained that every year the Town undergoes an audit and this year
Jennifer Shields and Joshua Jumper with Heinfeld Meech & Company were
present to give a report.
Mr. Jumper said that this audit was for the year ending June 30, 2018, and it
included an Audit Opinion, Annual Expenditure Limitation Report, Management
Letter, Report on Internal Control over Financial Recording, and the Independent
Accountant's Report on HURF (Highway User Revenue Fund) Compliance. He
said that the Audit Opinion of the CAFR was unmodified (or clear), which is the
best opinion that can be received.
Ms. Shields said that they did not have any issues. She said that there was a
new accounting standard which was implemented early, and Craig had selected
private placement debt which required a few new disclosures. They had no
disagreements with management, and no consultations with other auditors
regarding procedures. She said that they are required and bound by their own
ethical code as CPA's and all of those were met.
Ms. Shields said that there is a letter that will be coming to the Council later; it
was drafted after the packet deadline. She said that they will find information
about different controls that the town can put into place regarding fraud
prevention measures.
Council applauded staff for their work. It was noted that there was a lot of
controversy during the recent campaign regarding the primary property tax where
people said that the Town's finances were out of control and Council did not
know what they were doing.
B. UPDATE on Tourism and Implementation of the Tourism Strategic Plan.
Mr. Miller said that tonight Council will receive an update from the Town's
Communications and Marketing Coordinator, Grace Rodman-Guetter. He said
that a year ago this was brought to the Council for review and adoption. In the
past, some on Council have requested more matrices with regard to tourism, and
that has been included.
Ms. Rodman-Guetter reviewed a PowerPoint presentation (Exhibit A attached
hereto and made a part hereof) which addressed:
2017 YEAR-END TOURISM INDUSTRY AND FY18 ADVERTISING
CAMPAIGN PERFORMANCE
$22.7 BILLION DIRECT TRAVEL SPENDING UP 6.7%
SPENDING BY COMMODITY PURCHASED
NORTH CENTRAL (ARIZONA) REGION
DOMESTIC VISITOR PROFILE
MARKETING BUYS
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 3
Cubs Spring Training Advertisements
Spring Training ROI
Waste Management Phoenix Open Golf Tournament
Phoenix Open ROI
FIRST TIME MARKET ENDEAVORS
Half-page ads in Phoenix Magazine
An Amplified Story Campaign with Madden Media
Expanded Digital Retargeting Campaign to Drive Traffic
Terminal 4 Escalator Ad Spot in Sky Harbor International Airport
Cactus League Insert
Diamondbacks Spring Training
FY17-18 CAMPAIGN PERFORMANCE
GROWTH IN 2017
ONLINE RULES THE WORLD!
Facebook
Experiencefountainhills.org
FUTURE Campaign Performance Measures
Digital Retargeting
AWARDS
FY18-19 CAMPAIGN
GRANTS
WHAT'S NEXT FOR FY18-19
QUESTIONS?
Staff was asked if they had numbers related to sales tax revenues and how that
correlated to this information. Mr. Rudolphy said that he does have sales tax
information, but not with him. He could provide it tomorrow. He said that the sales
tax has been increasing at a 3% rate.
Ms. Rodman-Guetter was congratulated for doing an amazing job and it was
noted that the awards were well deserved.
Discussion was held on the activities being provided in the Town. Mr. Miller said
that staff has received the message that what is being provided should be what
the community wants and they can determine that through surveys.
7. CALL TO THE PUBLIC
Pursuant to A.R.S. 38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment(i) must be within the jurisdiction of the Council and(ii) is subject to reasonable
time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised
during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the
conclusion of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to
review a matter, or(iii)ask that the matter be placed on a future Council agenda.
None
8. CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a councilmember or member of the public so requests. If a
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 4
councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the
Consent Agenda and considered in its normal sequence on the agenda.
A. APPROVAL OF Minutes of the Special Meeting (Executive Session) of October
2, 2018 and the Regular Meeting of October 2, 2018.
B. CONSIDERATION OF Resolution 2018-58, abandonment of the 20' Public Utility
and Drainage Easement on Plat 401-B, Block 3, Lot 11 (10225 N. Nicklaus
Drive), as recorded in Book 155, Page 12 records of Maricopa County, Arizona,
with stipulation. (EA2018-17)
C. CONSIDERATION of approving a Special Event Liquor License Application for
the Fountain Hills and Lower Verde Valley Museum and Historical Society
fundraising dinner and to be held in the Grand Ballroom of the Fountain Hills
Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ from 5:30 PM
to 9:00 PM on Wednesday, March 27, 2019.
Councilmember Leger MOVED to approve the consent agenda items 8-A through 8-C;
SECONDED by Councilmember Leckrone; passed with a roll call vote:
Councilmember Leckrone AYE
Councilmember Magazine AYE
Mayor Kavanagh AYE
Vice Mayor Tolis AYE
Councilmember Leger AYE
9. REGULAR AGENDA
A. CONSIDERATION OF Contract C2019-08, award to Dixie Green Promotions for
the Fountain Hills Farmers Market on the Avenue of the Fountains.
Mr. Miller said that staff had put together a Request for Proposals (RFP) that
went out this past summer for both a Farmers Market and an Arts on the Avenue.
He said that the current operator for the Arts on the Avenue was starting to get
questions from vendors so they will be working this year as a Special Event
permit, but in the future it will be through a contract as well. He said that the two
events will work together and appear to the public as one event.
Recreation Manager Corey Povar said that in the past it had been held by
several organizers and at the end of 2017, the organizer decided to step down.
The Town decided to operate both events on a contractual basis versus a special
event to allow the Town to maintain more control and provide a more robust
market in general. He said that staff put out the RFP and received one proposal
from Dixie Green Promotions.
He said that in speaking with Ms. Green, she hopes to have 40 vendors by the
middle of the market season. He said that it is a Thursday event from 11:00 a.m.
to 5:00 p.m. beginning October 25, 2018, and ending the end of April, with some
dates skipped for holidays and special events.
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 5
It was noted that Dixie Green Promotions does a great job with other events
throughout the state. Discussion was held on the need to address parking needs
for such events.
Councilmember Magazine MOVED to award the contract to Dixie Green
Promotions for the Fountain Hills Farmers Market on the Avenue of the
Fountains; SECONDED by Councilmember Leger; passed unanimously (5-0).
B. CONSIDERATION OF First Amendment of Professional Services Agreement
(C2018-080.01) with Kompan, Inc. in amount of $150,000 for the purchase of
playground equipment in conjunction with the Four Peaks Park improvements.
Community Services Director Rachael Goodwin briefly reviewed this item, noting
that it was another grant with Kompan for playground equipment at the Four
Peaks Park, but this was for the 5-12 year old age group. She then reviewed the
site plan and proposed equipment. She said that this would not cover lighting at
the playground, but if they are able to secure additional funding in the future, it
may be something to be considered.
Councilmember Leger MOVED to approve the first amendment of the PSA with
Kompan, Inc. in the amount of $150,000 for the purchase of playground
equipment in conjunction with the Four Peaks Park improvements; SECONDED
by Councilmember Tolis; passed unanimously (5-0).
C. REPORT ON action taken regarding lost pet signs.
Mr. Miller said that back on September 4, 2018, Council heard from the primary
s== group in Town responsible for helping find lost pets. He said that they had a
discussion at that meeting about using 8.5 x 11" signs put on traffic control signs,
and the problems related thereto. He said that staff was directed to meet with a
group to find a solution, which was done.
Mr. Miller said that they had a very productive meeting and they were able to
come up with a sign prototype to be used by everyone that would be placed in
the rights-of-way.
Brief discussion was also held on the ability to utilize the Maricopa County
Animal Control database to access animal owners' contact information. He said
that there is a service available seven days a week where someone can call with
an animal's license number and receive the owner's contact information.
Mr. Miller said that the only other part of this equation is an amendment to the
Town's Sign Ordinance which is a big undertaking and will take a lot of time. He
said that staff plans to have that back before Council in the next six to nine
months.
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 6
10. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER
Item(s) listed below are related only to the propriety of (i) placing such item (s) on a
future agenda for action or (ii) directing staff to conduct further research and report back
to the Council:
None
11. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Mayor, individual Councilmembers, and the Town Manager.
Mr. Miller reported about the storm that occurred two weeks ago where the Town
received close to three inches of rain in a short period of time. He said that the storm did
a huge amount of damage at Golden Eagle Park by taking water from the golf course at
Sunridge down through the washes and carrying sediment which was deposited on the
ball fields. He said that three of the four fields were devastated. Additionally, the lower
level of the restroom facility was where they stored the Gator and several mowers and
they were all damaged from the water.
He said that last week they had a company provide an estimate of $600,000 for repairs.
He said that staff will be sharpening their pencils and trying to reduce this amount by
separating the different aspects of the work. He said that it was not covered by
insurance because it is located in the floodplain.
He said that he heard a lot of complaints from residents, but with the amount of rain in
such a short time, it was important to note that there was no water damage brought into
homes. He said that staff would like to come back with a menu of options for
consideration by the Council. He said that one of the areas they will have to address is
possibly reverting some of their capital expenditures, because they cannot exceed the
cap of expenditures in the budget.
He said that there are two sources of possible funding—the $35 environmental fee fund
and the capital improvement funds. He said that they have already been looking at the
capital projects that had been funded in response to the Council's priorities. Staff will
have a recommendation, but it will ultimately be a Council decision.
Mr. Miller said that he did think they will need to have an engineering firm do a drainage
study and make improvements to ensure this does not happen again. He said that the
washes are inspected annually and ADEQ (actually ADWR) comes out and inspects the
dams and washes. It was not a matter of negligence, but rather the amount of rain in the
short period of time.
Mayor Kavanagh reminded everyone that Saturday was Make a Difference Day in Town.
12. ADJOURNMENT.
Councilmember Leger MOVED to adjourn; SECONDED by Councilmember Magazine;
passed unanimously (5-0).
TOWN COUNCIL REGULAR MEETING MINUTES
OCTOBER 16, 2018 Page 7
The Regular Meeting of the Fountain Hills Town Council held September 18, 2018,
adjourned at 6:52 p.m.
TOWN OF FOUNTAIN HILLS
' -S' , -7.-e, -Cte;-:;tre
Linda M. Kavanagh, May '
ATTEST AND PREPARED BY:
/' -
' lizabeth'41 :urke, Town C er
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers
on the 16th day of October, 2018. I further certify that the meeting was duly called and that a
quorum was present.
DATED this 6th day of November, 2018.
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