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HomeMy WebLinkAbout1990.0125.TCSM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL JANUARY 25, 1990 A public meeting of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m., Thursday, January 25, 1990, in the Fountain Hills School Administration Building located at 14605 N. Del Cambre Ave., Fountain Hills, AZ. ROLL CALL - Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Mike Minarsich and Councilmembers Harry Barber, Marti Lemieux, Joe Bill and Dick Haugen. Councilmember Charlie Fox entered the chamber shortly following roll call. Also present were: Town Manager Mike McNulty, Town Attorney William Farrell and Town Clerk Cassie Hansen. AGENDA ITEM #2 - APPROVAL OF MINUTES MOTION made by Councilman Minarsich to approve the January 23, 1990 special meeting minutes. SECONDED by Dick Haugen and CARRIED unanimously. AGENDA ITEM #3 - APPOINTING SUBCOMMITTEES Mayor Cutillo proceeded to announce the subcommittees that had been formulated in the work session on January 23, 1990. He explained that a suggestion had been made in the work study session to have two members of the community sit on each one of the subcommittees. Councilmembers verified that this would be a workable suggestion. Mayor Cutillo listed the subcommittees as follows: 1. Personal Staffing Subcommittee, consisting of Joe Bill, Dick Haugen and Harry Barber. This committee will investigate and recommend to the council staff positions required, a benefits and salary plan, hiring vs subcontracting and the formation of potential boards. 2. Town Magistrate and Court Subcommittee, Marti Lemieux, chair. 3. Planning, Zoning and Ordinance Adoption Subcommittee, to include interfacing with the Committee of Architecture, Dick Haugen, chair. Councilman Haugen named citizen Lari Bratcher to serve on the committee. 4. Town Master Planning Subcommittee, Mike Minarsich, chair. This committe will talk with MCO about their Master Plan, investigation into the possible annexation of the 1200 acres and looking into future district consolidations. 5. Police Protection Subcommittee, Charlie Fox, chair. This committee will investigate and make recommendations on the best police protection for Fountain Hills. 6. Town Road Planning Subcommittee which will deal with MCO and the county to see what needs to be done and what can be done on our roads before July 1, 1990. Mike Minarsich will chair along with Charlie Fox. 7. Town Codes Subcommittee will investigate and make recommendations on what codes might be best used by Fountain Hills. Harry Barber will chair. 8. Intergovernmental Subcommittee will act as a liason between the school district and the library. Joe Bill will chair. 9. Citizen Planning Subcommittee will act as a liason between the citizens formulating the town hall to be held later in the spring. John Cutillo will chair. Councilman Fox asked to verify that these new subcommittees were in addition to Town Council Minutes 1/25/90 Page 1 of 5 the committees previously formed. Mayor Cutillo confirmed that all committees previously formed would still remain in effect. MOTION made by Councilman Fox to accept the above named committees. SECONDED by Councilman Barber and CARRIED unanimously. AGENDA ITEM #4 - SCHEDULING OF FUTURE WORK/STUDY SESSIONS Joe Bill began discussion on the work/study session saying he felt it was a very productive exercise and a good tool to identify new goals. He felt they should be scheduled on a regular basis, though not overly frequent, and would be a good opportunity to get updates on projects underway. Councilman Fox would like to encourage more public participation, a little lessening of the rules. Councilman Haugen feels there is a problem of space, finding places to accommodate all the meetings coming up as well as the people wanting to attend. Councilman Bill proposed scheduling the work/study sessions on the same night as regular council meetings but when the agendas were relatively light. Mayor Cutillo asked if that meant twice a month. Councilman Haugen suggested that the committees meet on Tuesdays until such time as they had completed their areas of study and were prepared to make recommendations to the council. Councilman Bill clarified what the council was trying to schedule. Councilman Barber suggested that the work/study sessions be held following one of the two regularly scheduled monthly meetings. This idea was favorable to the council. He felt that two meetings each month was plenty. Mayor Cutillo introduced Mr. Mike McNulty at this time and asked how other councils scheduled their work/study sessions. Mr. McNulty said some councils schedule work/study sessions the day before the regularly scheduled meetings but that the open meeting laws make this cumbersome since they are still public meetings and have to posted and follow the general rules of regular meetings. Mr. McNulty said public participation is up to the council's discretion as to how much or how little they will allow but that since it is a public meeting the public should be allowed their input. Items addressed must be items listed on the agenda. Vice Mayor Minarsich said the "load" of an agenda should be taken into consideration when picking which meeting to include the work/study session. Councilman Fox suggested making the agendas heavier on the Tuesdays prior to the Thursdays which would include the work/study sessions. Councilman Fox made a MOTION to use the first Thursday of every month for the work/study session. Councilman Bill pointed out that scheduling the sessions for the first Thursday would have one coming up very soon and that since the council had just had a work/study session it might be a better idea to schedule the work/study sessions for the third Thursdays of every month. Mayor Cutillo suggested having the work/study session on the first Tuesday of every month, allowing the council to put items on the agenda for the following Thursday. Mr. McNulty clarified Councilman Bill's question regarding agendas for work/study sessions, if no voting was being done, were agendas required. He said the agenda could be looser but still must meet the confines of the law. Councilman Bill asked Attorney Bill Farrell for a legal opinion who clarified by saying that work/study sessions can have general agenda items such as discussion of the MCO Master Plan while agendas for regular meetings must show the action that the council is considering taking on any given item. Mr. Farrell also said the council would have problems with trying to set agenda items for a Thursday meeting on the Tuesday before. He suggested using the alternate week for work/study sessions ie. the second or fourth Tuesday of the month and limiting the meeting to a specific time frame and one or two agenda items. He suggested Town Council Minutes 1/25/90 Page 2 of 5 spacing meetings one week apart. Mr. McNulty warts to supply the coun.ci_mem.ber, with agendas at least two days in advance to allow time for research and questions. Councilmembers discussed if there was a motion on the tattle and Councilman Fox said there had been no second. Councilman Bill suggested meeting weekly, on Thursday nights, the second and fourth focusing on work/study sessions but giving themselves the flexibility of adding agenda items if need be. He reiterated that regular meetings would be on the first and third Thursdays and alternate Thursdays would be work/study sessions and other items as necessity dictated. Vice Mayor Minarsich agreed with the exception of the fourth Thursday. He felt the second Thursday, with a time frame, would be sufficient. Councilman Fox SECONDED Councilman Bill's motion of two Thursdays because if the council was going to cut back from two meetings a week, one a week would be necessary. Councilman Bill wanted to know if they would be bound to meetings every Thursday if the motion was passed. Mr. McNulty said to add to the motion, "as needed". MOTION made by Councilman Bill to schedule work/study sessions for the second and fourth Thursdays as needed. SECONDED by Vice Mayor Minarsich and CARRIED unanimously. Councilman Haugen asked to return to his question regarding when and where all the subcommittees would meet. Councilman Barber suggested that it would be up to the discretion of the committee chair. Mayor Cutillo agreed with this and said that each chairperson would be responsible for setting the time and place and could even hold a meeting in his home as long as it was posted properly and open to the public. AGENDA ITEM #5 - PROCEDURES GOVERNING CONTACTING OF LEGAL COUNSEL Vice Mayor Minarsich suggested that the Mayor and Town Manager exclusively be in acting capacity in contacting the Town Attorney. Councilwoman Lemieux add that the Vice Mayor should be able to contact the attorney in the Mayor's absence. Vice Mayor Minarsich clarified his statement to say the presiding officer. Mayor Cutillo asked Mr. Farrell if this needed to be in the form of a resolution or a code. Mr. Farrell said it could be worked as a policy issue. He suggested that councilmembers have access to legal council in the area of conflict of interest and that in this area, the time clock for billing would not always be running. He said this included calls from the citizens - he always accepts calls from citizens and does not bill for it. Councilman Fox would like to add the Town Clerk to the list of people that can contact the Town Attorney in the absence of the Town Manager and it was left as an either or situation. Councilman Fox made a MOTION that the contact with legal counsel be done by the Town Manager, the Town Clerk and the presiding officer of the town. SECONDED by Councilman Haugen. and CARRIED unanimously. AGENDA ITEM #6 - PROMOTION OF THE UPCOMING CENSUS Vice Mayor Minarsich attributed credit for this idea to Mr. Farrell and stressed the importance of all citizens being counted in the census since our portion of the state shared revenues depends totally on our population. He suggested that a subcommittee be formed to promote the census and requested Councilman Barber's help on the committee. Councilman Fox objected to forming another committee since there were already so many. Councilman Bill wanted clarification of the purpose of the committee. Vice Mayor Minarsich said it was to make sure people respond to the form they receive in the mail. Mr. McNulty reiterated the Town Council Minutes 1/25/90 Page 3 of 5 importance of making the public aware of the importance of their cooperation. Vice Mayor Minarsich volunteered to chair the subcommittee to promote public awareness and participation of the 1990 census with the provision that Councilman Barber join him in the endeavor. Vice Mayor made a MOTION that a subcommittee be formed for the specific purpose of creating publicity and awarenes of the upcoming 1990 census and that he will volunteer to chair that committee. SECONDED by Harry Barber who added that he felt the committee shouldn't stop at the census but continue to work at promoting Fountain Hills. Mr. McNulty said that in many communities the Chamber of Commerce does most of the promoting of a town and the town can support their chamber in this endeavor. He added that it's not a bad idea to have a committee "looking over their shoulders" as it were. Councilman Fox made a MOTION TO AMEND the motion on the table to call the subcommittee the Public Relations Subcommittee and he said the council would have to vote on the amendment. Council Haugen SECONDED and the amended motion CARRIED unanimously. The council CARRIED the original MOTION to form the committee. AGENDA ITEM N7 - CALL TO THE PUBLIC Frank Clark, Joint Powers Chairman, Fountain Hills Road District, expressed his concern over an article in the Scottsdale Progress in which he felt that Councilman Fox was acting as spokesperson for the road district and that is not the case. He said it is not the position of the district and he hopes it is not the posit -on of the council. Mayor Cutillo asked Mr. Farrell if he had a few words he would like to say. Mr. Farrell said he would have a report at the February 1, 1990 meeting on current status on the litigation involving the road districts. ADJOURNMENT There being no further business to come before the Council, a MOTION was made by Councilman Haugen that the meeting be adjourned. SECONDED by Councilman Fox and CARRIED unanimously. Mayor Cutillo declared the meeting adjourned at 7:25 p.m. TOWN IMFII By: John CVtillo, Mayor ATTEST: atz i 44,�Aj� Cassie Hansen, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Town Council of the Town of Fountain Hills held on the 25th day of January, 1990. I further certify that the meeting was duly called and held and that a quorum was present. Town Council Minutes 1/25/90 Page 4 of 5 DATED this c�ncL day of February, 1990. Cassie Hansen, Town Clerk Town Council Minutes 1/25/90 Page 5 of 5