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HomeMy WebLinkAbout1991.0321.TCRM.Minutes TOWN OF FOUNTAIN HILLS Lof MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL MARCH 21, 1991 A public meeting of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m. , Thursday, March 21, 1991 , in the Fountain Hills School District Administration Building located at 14605 N. Del Cambre Ave. , Fountain Hills, Arizona. ROLL CALL - Following the pledge to the flag and the invocation by Rev. Steve Gilbertson of the Fountain Hills Community Church, roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Frank Clark and Councilmembers Wally Hudson, Mike Minarsich, Bill O 'Brien, Peg Tibbetts and Charlie Fox. Also present were Town Manager Paul Nordin, Town Attorney Bill Farrell and Town Clerk Cassie Hansen. AGENDA ITEM #2 - ACCEPTANCE OF THE MEETING MINUTES OF JANUARY 30TH. 1991. Mayor Cutillo made a MOTION to accept the meeting minutes of January 30th. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. AGENDA ITEM #3 - COMMENTS BY STATE REPRESENTATIVE DAVID SCHWEIKERT Representative Schweikert told the Council that when the Legislature talks about freezing state shared revenues, they're (at least the JLBC, Joint Legislative Budget Committee) talking about freezing the 15o share of the income tax that goes out to shared revenues. He said they were not talking about freezing any of the dollars from state sales tax. The loss would be approximately $32,233 to Fountain Hills. He also addressed the Beeline Highway, saying that the current budget is at 15 million dollars that was supposed to be dropped into the '92-'93 cycle. He said they were setting up meetings right now to try and find out why some of these earmarked funds are not being spent on the Beeline project. Representative Schweikert further stated that they were getting some real mixed signals, ie the Indians saying they are not slowing down the process but ADOT saying they (the Indians) are slowing down the process. He said that he may be calling on the Manager and the Council for support downtown in stressing the importance of the Beeline project. AGENDA ITEM #4 - REPORT BY COUNCILMAN HUDSON ON THE CHAIRMAN'S CONFERENCE ON ECONOMIC DEVELOPMENT Councilman Hudson reported on the conference which took place on March 8, 1991, held in the Centennial hall in Mesa. He told the Council that the newly elected Governor gave his first public address and was very well received, especially in his promise not to solve the state 's budget problems by placing them on the backs of towns and citites or by taking away state shared revenues. Councilman Hudson further told the Council that he had had an opportunity to speak to the Governor one on one out in the hallway, emphasizing to him the role of state shared revenues in the incorporation of Fountain Hills and its ' future development. They also discussed the role of some kind of torte reform in Arizona statutes to assist in getting the runaway cost in auto liability and other types of liability ___ Town Council Minutes 3/21/91 Page 1 of 4 insurance under control . Although this was an agenda item for Governor Symington, he admitted that probably little progress would be made this legislative year. The Councilman then told of attending the seminar titled "Government Reorganization". From that seminar, he reported on some of the "myths" of economic development as well as the necessity of cities and towns working together, with the county being the enforcement tool and MAG and other policy maker organizations setting the policy. Councilman Hudson said he thought the time spent at the conference was fruitful and the message that lingered in his mind was the great need for improved relationships among the many county governments and organizations that are all committed to the same goals and basic results. AGENDA TTEM#5 — REPORT BY MAYOR CUTILLO ON THE CHAIRMAN'S CONFERENCE ON ECONOMTC DEVELOPMENT Mayor Cutillo thanked Councilman Hudson on his report stating that he had done a very good job of reporting for all of those who had attended and the discussion was directed to the issue of home rule. Mr. Farrell said that the state and local government have law making ability, ordinance power. Mr. Farrell further stated that basically the fifteen counties in Arizona have little or no ordinance power and that the speakers primarily focused on the fact that economic development tends to be regional in nature and should not be individual cities and towns competing against each other because their interests might be different. But when the regional body has no law making ability then a conflict comes in because they can only act as a facilitator. The discussion on home rule referenced legislation that was currently being examined which would allow the County Board of Supervisors the ability to pass ordinances with the effect of law. AGENDA ITEM #6 — TOWN MANAGER'S REPORT A.a. Update on ADOT's Status on the Beeline Highway Mr. Nordin agreed with Representative Schweikert 's observations that the organizational structure of ADOT was quite confusing. He said that Harry Reed, as the assistant director, is in charge of transportation planning and would bear ultimate responsibility for the planning for state highways. Mr. Nordin said that Mr. Reed would be unable to attend April 4th 's meeting but was sending Roger Herzogg and Dean Lindsey, who have the authority and ability to explain what is happening on the Beeline Highway planning. Mayor Cutillo made a MOTION to instruct staff to write a letter of concerns about the future of Beeline Highway and it 's improvements to the Governor and to whomever else are the powers to be. SECONDED by Councilman Fox and CARRIED unanimously. B.b. Appointing the Fountain Hills Economic Development Committee Members Councilman Hudson made a MOTION that the Council join with the Chamber of Commerce in their Economic Development Committee and that the Council appoint the Town Manager and two members of the Council to be on that committee. SECONDED Vice Mayor Clark. Mayor Cutillo suggested making a motion that included naming the Town Manager and whoever else was to be appointed and settle it all in one Town Council Minutes 3/21/91 Page 2 of 4 • motion. Bruce Hansen stated that he felt it was very important that the Council appoint the Town Manager, the Mayor and one other Councilman because he thought it was crucial that the Mayor be part of this whether the Mayor was John Cutillo or someone else. Peter Putterman said that there were members of the Council who had attended programs sponsored by the Chamber of Commerce in the past, a training program for economic development, and since some of these people were sitting on the Council, he urged the Council consider this in appointing the other members of the committee. Councilman Hudson said that it was not always true that the Mayor was the best person to have and that many communities did not have their mayor on such committees. He further stated that there may come a time when the Mayor, while serving on the committee, was no longer the mayor but it would be desireous to still have him serve on the committee, so, as he pointed out, it worked both ways. He said you want the people on this committee who are the most qualified and who have the most time because this type of a project will involve daytime meetings. Jim Heasley reiterated that it was important, in serving on this committee, to have the time and availability. He further said he would endorse, as members, the Town Manager, the Mayor and one other Councilman. The motion CARRIED unanimously. Councilwoman Tibbetts made a MOTION to nominate the Mayor, officially as one of the Councilmembers, and Mike Minarsich. SECONDED by Vice Mayor Clark and CARRIED unanimously. B.a. Designating Council Attendees for Friday's GPEC Meeting Councilwoman Tibbetts made a MOTION that the Council and staff appointed members be designated to attend the meeting. SECONDED by Councilman O'Brien and CARRIED unanimously. B.c. Authorizing Staff to Hire a Full Time Town Engineer Mr. Nordin recommended that, as a first step in initiating the street paving project, the Council give him the appropriate authorization to hire a full time staff engineer. He emphasized that the concept is to hire a principle in charge much the same as an engineering firm for a project like this, if an outside engineering firm was to be hired. He further reiterated that our own principle in charge would save money on the project in the long run. Mr. Nordin said other outside engineering services would be needed from time to time especially in the area of survey work inspection, soil testing, etc. The Town Manager answered Councilwoman Tibbetts ' question regarding bond costs by saying that the engineer 's salary would be part of the bond cost. Vice Mayor Clark reiterated the soundness of hiring a full time engineer and made a MOTION that staff be directed to initiate actions to hire a full time town engineer and that the position 's pay range fall in the range of $52,000 to $65,000 annually. SECONDED by Councilwoman Tibbetts. Councilman Fox stressed that maybe initially this person would be spending most: of their time on the road paving project but that down the line he would be concentrating on alot of other things also. He said he didn 't want to concentrate solely on his/her qualifications as pertained to highways. The motion CARRIED unanimously. AGENDA ITEM #7 — RESOLUTION 1991-09, ESTABLISHING THE ICMA RETIREMENT CORPORATION PROTOTYPE MONEY PURCHASE RETIREMENT PLAN AND TRUST FOR THE TOWN MANAGER; EXECUTING THE DECLARATION OF TRUST OF THE ICMA RETIREMENT TRUST; PROVIDING FOR r Town Council Minutes 3/21/91 Page 3 of 4 THE DESIGNATION OF A TRUSTEE AND COORDINATOR FOR THE PROGRAM; AND DECLARING AN EMERGENCY. Mr. Nordin once again stated that his plan would follow the same ratio contribution guidelines that the Council determined for the rest of the employees. Mayor Cutillo made a MOTION to accept Resolution 1991-09 as written and declaring it an emergency. SECONDED by Councilman Minarsich and CARRIED unanimously. AGENDA ITEM #8 - RESOLUTION 1991-10, ESTABLISHING THE AETNA DEFERRED COMPENSATION RETIREMENT PLAN; AND DECLARING AN EMERGENCY. Councilman Fox made a MOTION to accept the resolution, stipulating that the proper name of the Aetna Company be on the resolution. SECONDED by Councilwoman Tibbetts. Mr. Farrell explained that setting the vesting schedule as well as the contribution ratio could be made in a separate motion since some of the variables would be revisited annually at budget time. The motion CARRIED unanimously. Councilman Fox then made a MOTION that the vesting schedule for the plan established under Resolution 1991-10 be set at 0 vesting the first year, 0 the second, 20, 60 and 100 at a five year full vesting. SECONDED by Vice Mayor Clark. Mr. Farrell recommended that the motion be amended to include an initial 2 for 1 contribution up to the 6%. Councilman Fox made an AMENDMENT TO THE MOTION per the Attorney's advice. Mayor Cutillo SECONDED THE AMENDED MOTION. The AMENDED MOTION CARRIED, six aye votes to one nay vote, Councilman O'Brien voting nay. The ORIGINAL MOTION CARRIED unanimously. AGENDA ITEM #9 - CALL TO THE PUBLIC No one addressed the Council . AGENDA ITEM #10 - ADJOURNMENT Councilman Minarsich made a MOTION to adjourn. SECONDED by Vice Mayor Clark and CARRIED unanimously. The Council adjourned at 7:50 p.m. TOWN OF F UNTA HILLS ATTEST: By: attzda; . / John; Cutillo, Mayor Cassie B. Hansen, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of Fountain Hills held on the 21st day of March, 1991. I further certify that the meeting was duly called and that a quorum was present.DATED this ID ~- day of April , 1991. C 6. a-eux,a,t,u Cassie B. Hansen, Town Clerk Town Council Minutes 3/21/91 Noe Page 4 of 4