HomeMy WebLinkAbout1991.0328.TCSM.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL
MARCH 28, 1991
A special session of the Fountain Hills Town Council, open to the public, was
convened and called to order by Vice Mayor Frank Clark at approximately 6:30
p.m. , Thursday, March 28, 1991 in the Fountain Hills Town Offices conference room
located at 16836 E. Palisades Blvd. , Bldg. C, Fountain Hills, Arizona.
ROLL CALL - Before taking roll call , the flag was pledged and an invocation was
offered by Councilman Fox. Present for roll call were the following members of
the Fountain Hills Town Council: Vice Mayor Frank Clark and Councilmembers Wally
Hudson, Charlie Fox, Peg Tibbetts and Bill O 'Brien. Councilman Mike Minarsich
came in approximately at 6:35 p.m. Absent was Mayor John Cutillo. Also present
were Town Manager Paul Nordin and Town Clerk Cassie Hansen.
AGENDA ITEM #2 - RESOLUTION 1991-11. DECLARING THE RESULTS OF AND ADOPTING A
CERTIFICATE OF RESULTS OP THE SPECIAL GENERAL OBLIGATION BOND ELECTION HELD ON
MARCH 12, 1991 AND ORDERING THE RECORDING OF SUCH CERTIFICATE.
Mr. Nordin, referring to both agenda items 2 and 3, said the passage of these
resolutions would have the effect of canvassing and certifying the results of the
recent bond election. He further stated that the Council was meeting this
evening at the statutorally mandated time between the 12th and 19th day after the
election and that this couldn 't have waited until the next regularly scheduled
meeting. The Town Clerk told the Vice Mayor that she was in possession of final
signature copies which contained all numbers and corrections. Councilman Hudson
made a MOTION to adopt Resolution 1991-11. SECONDED by Councilman Fox and
CARRIED unanimously.
AGENDA ITEM #3 - RESOLUTION 1991-12, DECLARING THE RESULTS OP AND ADOPTING A
CERTIFICATE OP RESULTS OF THE SPECIAL STREET AND HIGHWAY USER REVENUE BOND
ELECTIONHELD ON MARCH 12, 1991, AND ORDERING THE RECORDING OF SUCH CERTIFICATE.
Councilwoman Tibbetts made a MOTION to adopt Resolution 1991-12. SECONDED by
Councilman O'Brien and CARRIED unanimously.
AGENDA ITEM #4 - RETAINING WILLDAN ASSOCIATES FOR BOTH THE REVIEW OF THE LOS
ALTOS DEVELOPMENT PROJECT SPECIFICATIONS AND FOR OTHER PLAN CHECKING SERVICES AS
NEEDED.
Mr. Nordin explained that the latter contract allowed staff, on an as needed
basis, to secure plan checking services from Willdan Associates when we are
unable to respond quickly enough to the building public. Willdan would receive
65Z of the fees received for these services. Councilman Fox questioned why this
service would be needed and asked if the duties couldn 't be performed by the
current building inspector and engineer. Councilman Minarsich explained that the
back up service would be used if there was a back log of plans to check and to
help speed up the process. Councilman Fox asked if we could also sign a contract
with another engineer and that perhaps we could go with a local person instead
of outside services. Mr. Nordin made mention of the RFP that was sent out before
Minutes of the Town Council 3/28/91
Page 1 of 3
he came and said that Willdan and Carter were among those submitting at that
Yij
time. Councilman Fox said he would have no problem with this as long as a local
firm could walk in and ask to be considered for overflow business and have staff
bring his offer before the Council for authorization also. Councilman O'Brien
said there was nothing about being exclusive in this contract. Councilman Hudson
made a MOTION to accept the agreement entitled agreement for building plan review
services subject to the deletion of subparagraph A in section 4. SECONDED by
Councilwoman Tibbetts and CARRIED unanimously.
Mr. Nordin told the Council that he had been informed last week by the Felker
group that they would be submitting plans for the Los Altos Hills Development and
that they are on a very tight time frame thereby requesting a quick turn around
on their plans. In order to provide them with a quick turn around, staff was
recommending that Willdan be retained to do that plan checking work. The Town
would be receiving no fees for this since there is no fee structure in place at
this time. Mr. Nordin said Mr. Jeppson was currently working on such a schedule
which had originally been tabled last fall . He further stated that he was not
happy with two subsequent drafts of this schedule and had sent it back for
further revision. Councilman Minarsich said he had concern on page 3 of 6, item
A, that said the Town agreed to adopt the fees comparable to those currently
being charged throughout Maricopa County. Mr. Nordin suggested just deleting
that item. Vice Mayor Clark referred to the first section, page 2 of 6, saying
the review will be performed to assure compliance with the latest edition of the
standards. Councilman Fox suggested inserting "the Town 's standards" and it was
decided that would solve the problem. Councilman Minarsich suggested that the
fee schedule be put in place as soon as possible. Mr. Nordin said the earliest
it could be presented to the Council would probably be the 16th and 18th.
Councilman Fox said he didn 't understand why we were hiring a full time engineer
for a temporary project and asked why we didn 't just contract with Willdan to do
the street paving project as well . Councilman Minarsich commented that we needed
to have the loop hole if it was found that a $50 to $60,000 engineer position was
not needed after the street paving project was completed and that 's why the
position was being considered the way it was. Vice Mayor Clark questioned page
2 of 6, half way down, concerning the items that the review could include. Mr.
Nordin said the Sanitary District would be doing their own reviews and it was
understood that reviews would only be done on the items as directed by the Town.
Councilman Hudson asked if the Town Manager had checked with the attorney on the
insurance information appearing on page 5 of 6 and it was decided that the
statement was innocuous. He further said that it was imperative that if the
certificate of insurance was not an occurrence policy, that we get a renewal
certificate for two or three years with a prior acts coverage attached to it.
It was reiterated to delete section A, to insert "the Town 's standards" on page
2 of 6, strike "and subdivision" from page 2 of 6, strike "and plats" from page
2 of 6. Councilman Minarsich made a MOTION to adopt the Willdan Associates draft
for the review of Los Altos Development Project specifications with the changes
as specified. SECONDED by Councilman Hudson and CARRIED unanimously.
AGENDA ITEM #5 — CALL TO THE PUBLIC
No one addressed the Council .
Minutes of the Town Council 3/28/91
Page 2 of 3
AGENDA ITEM #6 — ADJOURNMENT
Councilman Minarsich made the MOTION to adjourn. SECONDED by Councilman Hudson
and CARRIED unanimously.
The Council adjourned at approximately 7:20 p.m.
TOWN 0 FOUNTAIN HILLS
By. 2
Joh J . Cutillo, Mayor
ATTEST: `./4.21
Cassie Hansen, Town Clerk
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the
minutes of the special meeting of the Town Council of Fountain Hills held on the
28th day of March, 1991. I further certify that the meeting was duly called and
)(IF held and that a quorum was present.
DATED this / 0 r-r . day of April, 1991.
etitAZIA /11&/VkA--( 0
Cassie Hansen, Town Clerk
cor Minutes of the Town Council 3/28/91
Page 3 of 3