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HomeMy WebLinkAbout1991.0618.TCWSM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE WORK/STUDY SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL JUNE 18, 1991 A public work study session of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m. , Tuesday, June 18, 1991, in the Conference Room of the Town Hall Offices located at 16836 E. Palisades Blvd. , Building C, Fountain Hills, Arizona. Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Frank Clark and Councilmembers Peg Tibbetts, Mike Minarsich, Charlie Fox, Wally Hudson and Bill O'Brien. Also present were Town Manager Paul Nordin, Town Attorneys Bill Farrell and Nick Dottermann and Town Clerk Cassie Hansen. AGENDA ITEM 46 - RENEWING THE CONTRACT WITH THE MARICOPA COUNTY SHERIFF'S DEPARTMENT FOR POLICE PROTECTION Mr. Nordin asked permission to jump to agenda item number 5 since Captain Hendershot was present but had another meeting to attend. Captain Hendershot gave a brief synopsis of the services the Sheriff had rendered last year for community projects and what they had planned for the coming fiscal year. He stated that last year there were one hundred fifty fifth grade students that went through the D.A.R.E. program. He said that this program involved information on substance abuse, vandalism, thefts, gangs and that basically the purpose of the program was how an individual should act appropriately within a community. He said that there were ten recorded in-home security checks and presentations last year. The Captain also said that at the local trade fair, their booth dealt with operation identification, substance abuse for children and adults and the block watch. He stated that they had always had a crime prevention booth at the great fair and had put on presentations through the Chamber of Commerce that dealt with business security. Mr. Nordin stated that the staff would give a positive recommendation on the contract. Mr. Nordin stated that the new contract was worded exactly the same as last year's except that the new one was for twelve months whereas last year's was for ten months. He also reported that there was a 3.2% increase in cost. Councilman Hudson inquired as to the total dollar amount of the contract and whether the previously mentioned community service man hours were actually reflected. Captain Hendershot stated that the man hours appearing in the contract were only 'patrol ' man hours and that the hours spent on community services were not reflected in those hours. He did say, however, that they were figured into the contract as a whole. Councilman Fox stated that he felt the verbiage stating that "the lower requested level of service by the Town may result in delays on non-emergency calls" should be stricken from the contract. Councilman Minarsich asked if anyone on the Council or staff had received any complaints with regard to slow response time adding that he had not. Mr. Nordin stated that he had had a couple of complaints along that line and Minutes of the Work/Study Session of the Town Council 6/18/91 Page 1 of 5 called upon Ms. Hansen as to whether she remembered any. Ms. Hansen stated that she could not recall any with regard to response time and that the complaints that had been received were from last fall when the Town was in transition. Mayor Cutillo stated that the Town Manager should express to the Sheriff the Council's displeasure with the two sentences and ask if he would consider editing them out. The Council concurred and Mr. Nordin agreed to present this to the Sheriff. AGENDA ITEM #2 - TOWN MANAGER'S REPORT #2.A.1 . Mr. Nordin reported briefly on the Beeline Highway and stated that he would have more to report on June 20. He stated that there was a meeting scheduled with the Pima Indian Community for Wednesday night and they were to consider and act upon the land swap at Shea Boulevard and Beeline Highway. Mr. Nordin also said that the Arizona Department of Transportation had also scheduled a meeting for July 2 at the Town offices at three o'clock at which time they were to present a progress report and discuss bus service. Mr. Nordin stated that the engineering contract had not been fully negotiated or authorized. #2.A.2. Mr. Nordin addressed the award of the bids for street name signs and stated that the Town would receive grant monies in the amount of $25,000. Mr. Nordin recommended approval to the low bidder, Signs and Blanks, Inc. , to fulfill all the categories on the bid except one line item and that would go to Alert Barricade because they were lower on that item. Mr. Nordin said that Mr. Harvey indicated that awarding the bids line item by line item was acceptable. Mr. Nordin added that the total amount would be less than the $18,254 that was indicated in his memo to the Council. Councilman Hudson asked what type of "440) standard street signs had been decided upon. Mr. Nordin replied that they would be six inch signs with a better reflectorized backing that would last longer and that they would have the Fountain Hills logo but larger letters and no border. Mr. Nordin stated that at the major intersections, eight inch signs would be used. Councilman Hudson asked how many street signs were being replaced and Mr. Nordin asked Councilman Fox to answer that. Councilman Fox stated that approximately one third of all the signs would be replaced. Councilman Fox also added that the paid bill would be sent in, the Town would be reimbursed for that amount and not receive the excess monies in the grant. Mr. Nordin stated that he had asked Mr. Harvey to check into other signs that would be needed and said that he was waiting to hear from him. Mr. Nordin introduced Mr. Randy Harrel, the new town engineer, and added that the day before had been his first day with the Town. Mr. Nordin stated that Mr. Harrel was a certified structural and civil engineer, a registered land surveyor, and very qualified in computer aided drafting. Mr. Harrel was welcomed by the Council. Mr. Nordin requested that he be allowed to make one change to the memo regarding the upcoming meeting schedule for July and requested a work session on July 2 to review the draft of the 1991-1992 budget. He added that this schedule would give the Council time to review and make recommendations to Mr. Nordin prior to the July 9 session. Mr. Nordin said that he would like to see Minutes of the Work/Study Session of the Town Council 6/18/91 Page 2 of 5 the Los Altos Hills improvement district reviewed that night as well . 4k2.A.3. Mr. Nordin stated that the next item of discussion on his report was to recommend an elected official as a possible representative to the Maricopa County Community Development Committee and that he would answer any questions that the Council had. Councilman Fox asked if this was something new and Mr. Nordin deferred the questions to Mr. Jeppson, who stated that he believed that they did this every year. Councilman O'Brien read from a letter that stated "all municipalities in Maricopa County who elect to participate" and asked if this was not a mandatory participation, to which Mr. Jeppson answered that it was not. Councilman O'Brien also asked about selection procedures and how the Town had gotten by with non-elected people on the committee in the past. Mr. Nordin replied that Ms. Lemieux was viewed as an elected official and Councilman Minarsich stated that, in fact, she had been appointed. Several Council members then stated that Ms. Lemieux was well qualified for the position and they would like to see her as the designated individual. It was suggested that an elected official could be the alternate. Mr. Nordin stated that he would suggest the appointment of Ms. Lemieux for the seat and appoint an alternate. Mr. Nordin stated that he could not see the Town receiving any more funding from the Committee in the future. Mr. Jeppson stated that this Committee advised the Board of Supervisors on how their allocations should be spent and Councilman Minarsich stated that if the Town did not have someone in attendance at the meetings it would lose its vote. Councilman Minarsich requested that staff contact Ms. Lemieux and ask her if she would be interested in continuing on the Committee and Mr. Nordin stated that he would report back on Thursday. Councilman Fox stated that if Ms. Lemieux would not continue on the Committee, the Council should look at the appointment of someone else in the Town. Mayor Cutillo suggested that staff look into just how appointment could be made. AGENDA ITEM #3 - RESOLUTION 1.991-25. APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS AND/OR LOCAL. REGIONAL AND STATE PARKS FUNDS FOR GOLDEN EAGLE PARK Ms. Goodman stated that the resolution was virtually the same as the one the Council had seen before. Ms. Goodman said that the memo stated what the grant amount was and outlined how they had come up with the match. Ms. Goodman pointed out the annual operating and maintenance costs of the fully developed park and said they were estimated to be one hundred to one hundred twenty-five thousand dollars a year. Councilman Hudson asked what the estimated time table for the completion of the park was if the Town got the grant. Ms. Goodman stated that it was a given that the Town would not receive the full amount but at best it would be one half of the request and the plan was to develop the park over a two year period. Ms. Goodman stated that if the funds came from the Heritage Fund, the Parks & Recreation department could possibly break ground in March of 1992. Councilman Hudson asked if there would be any maintenance in the 1991-92 budget and Ms. Goodman said there would not. Mr. Nordin stated that he felt it was very appropriate for the Town to have requested the grant at this time. He further stated that the notification on the grant would be in late October and that was approximately the time he would be coming to the Council with the five year. plan. Minutes of. the Work/Study Session of the Town Council 6/18/91 Page 3 of 5 Mr. Nordin pointed out that if for some unknown reason the Council then decided not to proceed with the park, it would be possible to not accept the grant at that time. Mr. Nordin stated that when he presented the five year plan it would encompass details such as the maintenance of the park. He further said that he did not feel that they were putting the cart before the horse with the application but were taking advantage of a unique opportunity. Councilman Hudson asked if the school district would share in the maintenance cost for the park. Ms. Goodman stated that there had been no formal discussion but that the baseball field had been placed to accommodate the high school and also that the field accounted for one quarter of the park site. She said that since the high school would be using all the parks facilities she felt they would certainly share in the cost of maintaining the facilities. Ms. Goodman briefly explained the grant process, stating that the staff at the State Parks Department would review all applications that were submitted prior to the June 3 deadline. They would then go to the sites and determine what land and utilities were there. Each applicant would then have a chance at a hearing with the State Parks Board, to be present and listen to the Departments recommendations. AGENDA ITEM #4 - ORDINANCE 91-9, AMENDING THE OFFICIAL ZONING MAP OF THE TOWN OF FOUNTAIN HILLS AS AUTHORIZED IN ARTICLE III SECTION 3.2 OF THE ZONING ORDINANCE FOR THE TOWN OF FOUNTAIN HILLS. CHANGING THE ZONING OF CERTAIN PROPERTY LOCATED IN SECTIONS 28 AND 29. TOWNSHIP 3 NORTH. RANGE 6 EAST. OF THE GILA AND SALT RIVER BASE MERIDIAN. FROM R-43 TO OSR, R1-10A. R1-8A, R1-6A. R-4. R-3 AND NCP, IN THE AREA KNOWN AS LOS ALTOS HILLS Mr. Jeppson stated that the development agreement for the zoning of Los Altos Hills was being reviewed and that the Planning and Zoning Commission had had a public hearing on the zoning of the project. They had recommended the adoption of the proposed zoning districts. Mr. Jeppson stated that the agenda item for the coming Thursday night Council meeting was to amend the map from Rural 43 to the zones as designated in the development plan. The question was raised whether or not a public hearing was necessary prior to the Council adopting the plan. Mr. Farrell stated that at the Planning and Zoning meeting there were no objections and that when there is no objection, there is no requirement for a public hearing. AGENDA ITEM #6 - RENEWING THE LEASE MANAGEMENT AGREEMENT WITH THE CIVIC ASSOCIATION FOR THE COMMUNITY CENTER PROPERTY Mr. Nordin stated that Ms. Hansen and Ms. Ghetti had done all the preparation on the agreement and that there were very few changes from last years agreement. He added that the biggest change was the increase in the management fee. Mr. Nordin stated that he recommended approval. Councilman Minarsich stated that the Council had not seen a financial statement on the Community Center and wondered what the status was. Ms. Hansen stated that there had been some major improvements such as $8,200 for roof repairs and $2,000 to replace one of the air conditioning units. Councilman Minarsich stated that it appeared that it had been used a lot more and Ms. Hansen concurred. She added that when the Town or Minutes of the Work/Study Session of the Town Council 6/18/91 Page 4 of 5 the Civic Association used the facility, no fee was paid. Mr. Nordin stated that the way the Community Center was being run was an asset to the community. He asked the Council to understand that the facility probably would not break even out that it could be a tax supported facility and still he a worthwhile situation. AGENDA ITEM #7 — ENTERING INTO A REVISED LEASE AGREEMENT WITH MCO FOR ADDTTIONAI. TOWN HALL OFFICE SPACE `'s. Hansen stated that there was a floor plan in the packet as well as a memo from Mr. Farrell. Councilman Fox commented that the presentation was one of the most indepth studies to ever have come out of staff for the Council . Mr. Nordin stated that :pis. Hansen's foresight with regard to the expansion needs had saved much time and trouble and that he supported the proposed expansion plan. Councilman O'Brien stated that he would talk to Ms. Hansen about his questions during ra separate appointment.. Councilman Minarsich asked Councilman O'Brien if his questions were re do with the expansion itself and he stated they were not. Mayor Guti llo stated that at the regular session, the agenda item to he voted on was just the addition of rental space, not how it was going to he remodeled. AGENDA TTEM #8 — ADJOURNMENT The Town Council adjourned the Work/Study session at approximately 7:40 p.m. TOWN OF OUN HT_ .LS By: John 111,Auti.11o, Mayor ATTEST: 0,6z4.. _ 6 A itAt4A--) Cassie B. Hansen, Town Clerk CFRTIFTCATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work/Study Session held by the Town Council of Fountain Hills on the 18th day of June 1991 . i further certify that the meeting was duly called and that a quorum was present. DDATED this I T - day of July 1 99 i . 0164...LiLs /1214,6A-Ai Cassie B. Hansen, Town Clerk Minutes of the Work/Study Session of the Town Council 6/18/91. Page 5 of 5 v.)