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HomeMy WebLinkAbout1991.0718.TCRM.Minutes TOWN OF FODUNTAIN HILLS 4111, MINUTES OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL JULY 18, 1991 A public meeting of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m. , Thursday, July 18, 1991, in the Fountain Hills Unified School District Administration Building located at 14605 N. Del Cambre Ave. , Fountain Hills, Arizona. ROLL CALL - Following the pledge to the flag and the invocation by Associate Pastor Scott VonLanken of the First Assembly of God Church, roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Frank Clark and Councilmembers Peg Tibbetts, Mike Minarsich, Charlie Fox, Wally Hudson and Bill O'Brien. Also present were Town Manager Paul Nordin, Director of Community Development Gary Jeppson, Town Attorneys Bill Farrell and Nick Dotterman and Town Clerk Cassie Hansen. AGENDA ITEM #2 - ACCEPTANCE OF THE MEETING MINUTES OF APRIL 18TH. MAY 16TH, JUNE 18TH AND 20TH, 1991 Mayor Cutillo called for a motion to accept the above stated agenda item and Councilman O'Brien made the MOTION and Councilwoman Tibbetts SECONDED it. The motion CARRIED unanimously. 410, AGENDA ITEM #3 - ACCEPTANCE OF MAGISTRATE SHOOB'S RESIGNATION Mayor Cutillo turned the floor over to Magistrate Shoob and he stated that he was presenting his resignation. Mayor Cutillo made a MOTION to accept the resignation of Magistrate Shoob and Councilman Minarsich SECONDED it. Motion CARRIED unanimously. AGENDA ITEM #4 - APPOINTMENT OF MAGISTRATE SHOOB TO A NEW TWO YEAR TERM Councilman Fox made a MOTION to reappoint Judge Shoob to a two year term at $31,000 per year and Councilman Minarsich SECONDED it. Motion CARRIED unanimously. Mayor Cutillo swore Judge Shoob in. AGENDA ITEM #5 - TOWN MANAGER'S REPORT #5.A.2. Mr. Nordin gave an update on the Beeline Highway. He said that he met with Mr. Joe Lane, Special Assistant to the Governor, and two Arizona Department of Transportation officials. He said that the Tribal Council of the Pima Indians approved of the transfer of right of way authorization to work with the A.D.O.T. for the corner of Shea and Beeline Highway. Mr. Nordin stated that the scope of Minutes of the Regular Session of the Town Council 07/18/91 Page 1 of 4 work had been agreed upon and they were in the negotiation stage with engineering. Mr. Nordin had a tentative appointment on August 13 at 11:45 a.m. lk with Mr. Cowans, Director of A.D.O.T. ift5.A.3. Mr. Nordin said that Mr. Jack DeBolski, Executive Director of the League of Arizona Cities and Towns, reported that Pima County was going to ask the next legislative session to re-evaluate the state shared revenue formulas. Mr. Nordin said that Pima County felt that the state shared revenues discriminated against them and they were not getting their fair share. Mr. Nordin said that he felt the formulas should remain in tact because they were approved by the voters as far back as 1942. Councilman Minarsich asked if they were referring to the reapportionment of specific shared revenues. Mr. Nordin said that it was specifically for the Highway User Revenue Fund, although there was a possible problem with the income tax. #5.A.1. Mr. Nordin stated that Mr. Harrel 's first task with the Town was to develop a street paving program and present the program to the staff and the Council. Mr. Nordin stated that the program was in the form of one large contract, however, it could be split up into two separate contracts. Mr. Nordin said that they wanted to keep the contracts as large as possible because it would save the Town-money. Mr. Nordin said that the project originally was expected to be completed in March, 1993. However, Mr. Harrel had presented a program that would complete the construction on September 1, 1992. Mr. Nordin said that the paving portion of the project would begin in April of 1992 and last from four to five months. Mr. Nordin turned the floor over to Mr. Harrel. Mr. Harrel said that larger projects were a benefit to the Town because they would save money, save time on the overall completion date and cause less disruption to the community. Mr. Harrel said that he would highlight what he felt were the major milestones in the schedule in mid-July the award of the control survey in aerial mapping contracts would be awarded. At the same time, he would put out the request for interest for design engineering services. In mid-September, the design engineering services contract would be awarded. In November, with a preliminary design, the first indication on the cost of the project would be seen. Mr. Harrel continued that the next step would be to advertise the construction contracts in mid-February and the bid date would be in mid-March. Construction mobilization would begin in early April . Mr. Harrel said that staff would recommend there be a separate seal coating contract and that program would probably begin in July. The annual maintenance program would be broken out separately. Mr. Harrel said that the overall cost estimate on the bond issue was slightly over $4 million for the basic construction contracts. The project cost had an approved bond issue of $5 million. Mr. Nordin said that he and Mr. Harrel had gone over the figures in debth and that he felt there was a good possibility that the project would come in under the budget. Councilman O'Brien asked what the possibilities were that Dimension Cable may not be completed with their work in an area that was scheduled to be paved. Mr. Nordin said that the cable program and the paving program would fit together quite well and the paving plan will basically follow the cable and utilities around in a loop. Vice Mayor Clark asked if there was anything that needed to be cleared with Salt River Project or the water company. Mr. Harrel said that most of the utility's facilities were outside of the back of curb so generally, there won't be a lot of raising manholes, etc. Councilman O'Brien asked what parts of Fountain Hills would Minutes of the Regular Session of the Town Council 07/18/91 Page 2 of 4 Dimension Cable not be obligated to complete by April . Mr. Harrel said that they err would move into the streets that the Town would be paving, ahead of their overall schedule. #5.B.1. Mr. Nordin moved to the next order of business regarding the Town Engineer contracting directly with engineering firms for the control survey work, the aerial mapping work and the Geotechnical design work in the street paving project. Mr. Nordin said that the staff recommended Anderson Nelson for the survey work. He stated that in the motion that had been distributed, both of the contracts had been included. Councilman Hudson made a MOTION to authorize the Mayor, the Town Manager and the Town Clerk to execute service contracts with Anderson Nelson in an amount not to exceed $133,700 for aerial mapping and control surveying and also a contract with Thomas Hardig and Associates in an amount not to exceed $7,500 for Geotechnical design work when the contract forms had been approved by the Town Attorney. Vice Mayor Clark SECONDED it. Mayor Cutillo asked if the above amount was the total cost of engineering. Mr. Nordin said it was not. Mayor Cutillo asked what the total cost would be. Mr. Harrel said that the engineering costs were estimated to be approximately $500,000 and construction inspection and testing costs were estimated to be $180,000. Motion CARRIED unanimously. #5.B.2. Mr. Nordin addressed accepting the grant agreement for the Community Development Block Grant from Maricopa County for $60,000 to prepare the general plan. Councilman Minarsich made a MOTION as read and Councilman Fox SECONDED it. Motion CARRIED unanimously. #5.C.1. Mr. Nordin stated that the next order of business was the appointment of the vacancy on the Parks and Recreation Commission. He stated that it was staff's recommendation that Beth Smith be appointed to the position. Councilman Fox made a MOTION to accept Beth Smith as the replacement representative on the Parks and Recreation Commission and Councilwoman Tibbetts SECONDED it. Motion CARRIED unanimously. AGENDA ITEM #6 — RESOLUTION 1991-32. ESTABLISHING A PAY PLAN FOR EMPLOYEES IN THE MUNICIPAL SERVICE OF THE TOWN OF FOUNTAIN HILLS Mr. Nordin explained that the Resolution regarded the Special Sessions that were held last week and that staff would recommend approval. Councilman Fox asked if this was the total Cost of Living Adjustment money and merit money. Mr. Nordin said that it was only the C.O.L.A. money and the merit money was budgeted under a separate line item and was awarded based on performance. Councilman Minarsich made a MOTION to approve the Resolution and Councilwoman Tibbetts SECONDED it. Motion CARRIED unanimously. AGENDA ITEM #7 — CALL TO THE PUBLIC Mayor Cutillo called on Mrs. Mary Wood and she said that as the roads were paved she hoped that direction would be given with regard to the bus routes. Mrs. Erna Charles referred to Beeline Highway and requested that people pay attention to Minutes of the Regular Session of the Town Council 07/18/91 Page 3 of 4 the use of their lights and wanted the Sheriff to perhaps add to the sign, "order of the Sheriff". AGENDA ITEM #8 — ADJOURNMENT Councilman Hudson made a MOTION to adjourn. SECONDED by Vice Mayor Clark and CARRIED unanimously. The Town Council adjourned at approximately 7:15 p.m. TOWN OF FOUNTAIN HILLS By: 3.A 44C1 John M. Cutillo, Mayor ATTEST: (j* ,OA. &. b . /Jg /YaA_¼J Cassie B. Hansen, Town Clerk PREPARED BY: C, G/64: C.LIAh ) Lari L. Brasher, Secretary CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills on the 18th day of July 1991 . I further certify that the meeting was duly called and that a quorum was present. DATED this '3 - day of September 1991. OAZILAI 43. / JILA-A-") Cassie B. Hansen, Town Clerk Minutes of the Regular Session of the Town Council 07/18/91 Page 4 of 4